5. business letters formats.pptx

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BUSINESS LETTER FORMATS / STYLES 

KINDS OF LETTER FORMATS 

Full Block Format

Modified Block

 AMS Simplified

Personalized format

Memo format

Hanging paragraph format

Official letter style.

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BUSINESS LETTER FORMATS / STYLES 

The Details & Sketched of the above Letters

are given on the following: 

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Block or Full block format

THE HEADING

 _____________ Date _____________

 _______________________________

 _________ Inside Address ________ _______________________________

 ___________Subject Line______

 ___________ Salutation ___________

First Paragraph

 _____________ __________________________________________________________________

 _______________________________________________________________________________

 _______________________________________________________________________________ _______________________________________________________________________________

 ______________________________________________.

Subsequent Paragraph(s)

 _______________________________________________________________________________

 _______________________________________________________________________________

 __________________________________________________ Body  ________________________

 _______________________________________________________________________________

 _______________________________________________________________________________

Last Paragraph _______________________________________________________________________________

 _______________________________________________________________________________

 _______________________________________________________________________________

 _______________________________________________________________________________

Complimentary Close

 _______________________________

 ____________Signature___________ _______________________________

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BUSINESS LETTER FORMATS / STYLES 

Modified block or Semi block format. 

This format has two versions.

1. Paragraph begins at the left margin withoutany indentation. Date and complimentaryclose appear at the center or at the right ofthe letter mixed punctuation is used but openpunctuation may also be used.

2. Paragraphs are indented. Other things willremain the same as above.

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MODIFIED BLOCK FORMAT 

THE HEADINGDate _____________

 _______________________________ _________ Inside Address _________ _______________________________

 ___________Subject Line__________

 ___________ Salutation ___________

First Paragraph _____________________________________________________________________

 _______________________________________________________________________________ _______________________________________________________________________________ ______________________________________________.

Subsequent Paragraph(s) _____________________________________________________________________

 _______________________________________________________________________________ __________________________________________________ Body ________________________ _______________________________________________________________________________ _______________________________________________________________________________

Last Paragraph _____________________________________________________________________

 _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________

Complimentary Close _______________________________ ____________Signature___________

 _______________________________

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BUSINESS LETTER FORMATS / STYLES 

AMS Simplified

 Administrative management society of the US

has suggested this style. All lines begin flush

with the left margin. Here you omit salutation

and complimentary close. It is modern and

time saving format. It uses a subject line in

place of salutation. Name should be used in

the first line of the first paragraph.

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BUSINESS LETTER FORMATS / STYLES 

Personalized format. 

It is the combination of the block and AMS

formats, every line begins flush with the leftmargin.

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BUSINESS LETTER FORMATS / STYLES 

Memorandum (Memos).

Letters are used inter-organization, whereas memos travel within

an organization. A memo resembles with AMS simplified format

in that it does not use salutation and complimentary close. It

provides a rapid and convenient means of communication

between employees within the same organization.

Memos provide an effective and major medium for internal

written communication; some companies prefer using colored

paper to distinguish them from other business papers. Its

heading includes to, from, date, and subject, heading may be of

two kinds.

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Memorandum (Memos) Format

Horizontal Heading: 

To: Date:

From: Subject:

Text / Body

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Memorandum (Memos) Format

Vertical Heading: 

Date:

To:

From:

Subject:

Text / Body

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BUSINESS LETTER FORMATS / STYLES 

Official Letter style 

Public and government officials as well as

business persons use this style; it may be

blocked or modified blocked. The inside address

appears some lines below the last line of the

signature, and this is the main feature of this type

of format.

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BUSINESS LETTER FORMATS / STYLES 

Official Letter style 

Public and government officials as well as

business persons use this style; it may be

blocked or modified blocked. The inside address

appears some lines below the last line of the

signature, and this is the main feature of this type

of format.

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Official Letter style 

THE HEADINGDate _____________

 ___________ Salutation ___________

 ___________Subject Line__________

First Paragraph _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ ______________________________________________.

Subsequent Paragraph(s) _______________________________________________________________________________ _______________________________________________________________________________ __________________________________________________ Body _______________________ _______________________________________________________________________________ ___________________________________________________________________

Last Paragraph

 _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________

Complimentary Close _______________________________ ____________Signature___________

 _______________________________ _________ Inside Address _________