221 microsofr word shortcuts
Post on 09-Apr-2018
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1Ctrl + Shift + AAllCapsMakes the selection all capitals (toggle)
2Alt + Ctrl + 1ApplyHeading1Applies Heading 1 style to the selected text
3Alt + Ctrl + 2ApplyHeading2Applies Heading 2 style to the selected text
4
Alt + Ctrl + 3ApplyHeading3Applies Heading 3 style to the selected text
5Ctrl + Shift + LApplyListBulletApplies List Bullet style to the selected text
6Alt + F10
AppMaximizeEnlarges the application window to full size
7Alt + F5AppRestoreRestores the application window to normal size
8Ctrl+BBold
Makes the selection bold (toggle)
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9Ctrl + PgDnBrowseNextJump to the next browse object
10Ctrl + PgUpBrowsePrevJump to the previous browse object
11Alt + Ctrl + HomeBrowseSelSelect the next/prev browse object
12EscCancelTerminates an action
13Ctrl+ECenterParaCenters the paragraph between the indents
14
Shift+F3ChangeCaseChanges the case of the letters in the selection
15Left arrowCharLeftMoves the insertion point to the left one character
16Shift + Left arrow
CharLeftExtendExtends the selection to the left one character
17Rt arrowCharRightMoves the insertion point to the right one character
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18Shift + Rt arrowCharRightExtendExtends the selection to the right one character
19Alt + Shift + CClosePaneCloses the active window pane (if you are in Normal View and have, forexample, the Footnote pane open)
20Alt+Drag (or press Ctrl + Shift + F8 and drag, but Alt + Drag isfar easier!)ColumnSelectSelects a columnar block of text
21Ctrl +Shift+CCopyFormatCopies the formatting of the selection
22Shift + F2CopyTextMakes a copy of the selection without using the clipboard (pressReturn to paste)
23Alt + F3CreateAutoTextAdds an AutoText entry to the active template
24Ctrl+ BackspaceDeleteBackWordDeletes the previous word without putting it on the Clipboard
25Ctrl + DelDeleteWordDeletes the next word without putting it on the Clipboard
26Ctrl+W, Ctrl+F4DocClose
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Prompts to save the document and then closes the active window. (Butdoesn't intercept the menu command)
27Ctrl + F10
DocMaximizeEnlarges the active window to full size
28Ctrl + F7DocMoveChanges the position of the active window
29Ctrl + F5DocRestore
Restores the window to normal size
30Ctrl + F8DocSizeChanges the size of the active window
31Alt + Ctrl + SDocSplitSplits the active window horizontally and then adjusts the split
32Alt + Shift + F9DoFieldClickExecutes the action associated with macrobutton fields
33Ctrl + Shift + DDoubleUnderlineDouble underlines the selection (toggle)
34Alt R, GDrawGroupGroups the selected drawing objects
35Alt R, I
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DrawSnapToGridSets up a grid for aligning drawing objects
36Alt R, U
DrawUngroupUngroups the selected group of drawing objects
37Ctrl+Shift+F5 (Or: Alt I, K)EditBookmarkBrings up the bookmark dialog
38DelEditClear
Performs a forward delete or removes the selection without putting iton the Clipboard
39Ctrl+CEditCopyCopies the selection and puts it on the Clipboard
40Ctrl+XEditCut
Cuts the selection and puts it on the Clipboard
41Ctrl+FEditFindFinds the specified text or the specified formatting
42F5, Ctrl+GEditGoToJumps to a specified place in the active document
43Alt E, KEditLinksAllows links to be viewed, updated, opened, or removed
44Ctrl+V
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EditPasteInserts the Clipboard contents at the insertion point
45Alt E, S
EditPasteSpecialInserts the Clipboard contents as a linked object, embedded object, orother format
46Alt + Shift + BackspcEditRedoRedoes the last action that was undone
47F4
EditRedoOrRepeatRepeats the last command, or redoes the last action that was undone(unfortunately, doesn't work for as many commands in Word 2000 asin Word 97 and below, but this is still one of Word's most usefulshortcuts, if not the most useful)
48Ctrl+HEditReplaceFinds the specified text or the specified formatting and replaces it
49Ctrl+AEditSelectAllSelects the entire document
50Ctrl+ZEditUndoReverses the last action
51
Alt + PageDn (to select to end of column, use Alt + Shift +PgDn)EndOfColumnMoves to the last cell in the current table column
52Ctrl+Shift+End
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EndOfDocExtendExtends the selection to the end of the last line of the document
53Ctrl+End
EndOfDocumentMoves the insertion point to the end of the last line of the document
54EndEndOfLineMoves the insertion point to the end of the current line
55Shift+EndEndOfLineExtend
Extends the selection to the end of the current line
56Alt+EndEndOfRowMoves to the last cell in the current row
57Alt + Ctrl + PgDnEndOfWindowMoves the insertion point to the end of the last visible line on the
screen
58Shift + Alt + Ctrl + PgDnEndOfWindowExtendExtends the selection to the end of the last visible line on the screen
59F8 (press Esc to turn off)ExtendSelectionTurns on extend selection mode and then expands the selection with
the direction keys
60Alt + F4 ()FileCloseOrExitCloses the current document, or if no documents are open, quits Word.Horrible command, as it makes it a long winded business to quit Word.But there's a simple solution - assign Alt+F4 to FileExit instead.
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61Alt + F4 (Word 97)FileExitQuits Microsoft Word and prompts to save the documents (does
intercept the menu item, but not the keyboard shortcut, or the xbutton. An AutoExit macro is usually a better way of intercepting this).
62NOT Ctrl+N!!FileNewCreates a new document or template (brings up the dialog). Note that:Word pretends that Ctrl+N is assigned to FileNew but it isn't, it'sassigned to FileNewDefault You can fix this in Word 2000 by assigningCtrl+N to the FileNewDialog command. In Word 97 the only way to fix
it is to create a macro called FileNew (to do this, press Alt + F8, type"FileNew" without the quotes and Click "Create". The macro willautomatically contain the code needed to make it work).
63Ctrl+NFileNewDefaultCreates a new document based on the Normal template.
64Ctrl+O
FileOpenOpens an existing document or template
65Alt F, UFilePageSetupChanges the page setup of the selected sections
66Ctrl + PFilePrint
Prints the active document (brings up the dialog)
67Ctrl+F2FilePrintPreviewDisplays full pages as they will be printed
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68Alt F, IFilePropertiesShows the properties of the active document
69Ctrl+SFileSaveFileSave
70Alt F, A (or F12)FileSaveAsSaves a copy of the document in a separate file (brings up the dialog)
71
Ctrl+Shift+FFontActivates the Fonts listbox on the formatting toolbar
72Ctrl+Shift+PFontSizeSelectActivates the Font Size drop-down on the formatting toolbar
73Alt + Ctrl + K
FormatAutoFormatAutomatically formats a document (or sometimes, automaticallyscrews it up)
74Alt O, BFormatBordersAndSha dingChanges the borders and shading of the selected paragraphs, tablecells, and pictures
75
Alt O, EFormatChangeCaseChanges the case of the letters in the selection
76Alt O, CFormatColumns
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GrowFontIncreases the font size of the selection
85Ctrl + ]
GrowFontOnePointIncreases the font size of the selection by one point
86Ctrl + T (or drag the ruler)HangingIndentIncreases the hanging indent
87F1Help
Microsoft Word Help
88Shift + F1HelpToolLets you get help on a command or screen region or examine textproperties
89Ctrl + Shift + HHidden
Makes the selection hidden text (toggle)
90Click on itHyperlinkOpenConnect to a hyperlink's address
91Ctrl + M (or drag the ruler)IndentMoves the left indent to the next tab stop
92Alt + Ctrl + M (or Alt I, M)InsertAnnotationInserts a comment
93F3
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InsertAutoTextReplaces the name of the AutoText entry with its contents
94Alt I, B
InsertBreakEnds a page, column, or section at the insertion point
95Alt I, CInsertCaptionInserts a caption above or below a selected object
96Ctrl + Shift + ReturnInsertColumnBreak
Inserts a column break at the insertion point
97Alt + Shift + DInsertDateFieldInserts a date field
98Alt + Ctrl + DInsertEndnoteNowInserts an endnote reference at the insertion point without displaying
the dialog
99Alt I, FInsertFieldInserts a field in the active document
100Ctrl+F9InsertFieldCharsInserts an empty field with the enclosing field characters
101Alt I, LInsertFileInserts the text of another file into the active document
102Alt I, N
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InsertFootnoteInserts a footnote or endnote reference at the insertion point
103Alt + Ctrl + F
InsertFootnoteNowInserts a footnote reference at the insertion point without displayingthe dialog
104Ctrl + KInsertHyperlinkInsert Hyperlink
105Alt I, D
InsertIndexAndTable sInserts an index or a table of contents, figures, or authorities into thedocument
106Alt + Ctrl + LInsertListNumFieldInserts a ListNum Field
107Alt + Shift + F
InsertMergeFieldBrings up a dialog to insert a mail merge field at the insertion point. (Itdoes not intercept the button on the Mail merge. toolbar)
108Ctrl + ReturnInsertPageBreakInserts a page break at the insertion point
109
Alt + Shift + PInsertPageFieldInserts a page number field
110Ctrl + Shift + F3InsertSpike
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Empties the spike AutoText entry and inserts all of its contents into thedocument
111Alt + Shift + T
InsertTimeFieldInserts a time field
112Ctrl + IItalicMakes the selection italic (toggle)
113Ctrl + JJustifyPara
Aligns the paragraph at both the left and the right indent
114Ctrl + LLeftParaAligns the paragraph at the left indent
115Down arrowLineDownMoves the insertion point down one line
116Shift + down arrowLineDownExtendExtends the selection down one line
117Up arrowLineUpMoves the insertion point up one line
118Shift + up arrowLineUpExtendExtends the selection up one line
119Ctrl + F11
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LockFieldsLocks the selected fields to prevent updating
120Alt + Shift + K
MailMergeCheckChecks for errors in a mail merge
121Alt+Shift+EMailMergeEditDataSo urceLets you edit a mail merge data source
122Alt + Shift + NMailMergeToDoc
Collects the results of the mail merge in a document
123Alt Shift + MMailMergeToPrinterSends the results of the mail merge to the printer
124Alt + Shift + IMarkCitationMarks the text you want to include in the table of authorities
125Alt + Shift + XMarkIndexEntryMarks the text you want to include in the index
126Alt + Shift + OMarkTableOfContents EntryInserts a TC field (but it is far better to use Heading Styles to generateyour Table of Contents instead)
127Alt or F10MenuModeMakes the menu bar active
128Alt + Shift + F11
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MicrosoftScriptEdit orStarts or switches to Microsoft Development Environment application,allowing you to view the HTML/XML source code that would be behindthe document if it were in ..htm format (or that is behind it if it alreadyis in .htm format).
129Alt + Ctrl + F1MicrosoftSystemInfoExecute the Microsoft System Info application
130F2MoveTextMoves the selection to a specified location without using the clipboard(press Return to execute the more)
131TabNextCellMoves to the next table cell
132F11NextFieldMoves to the next field
133Alt + F7NextMisspellingFind next spelling error
134Alt + down arrowNextObjectMoves to the next object on the page
135
Ctrl + F6NextWindowSwitches to the next document window, equivalent to selecting adocument from the Window menu.
136Ctrl+Shift+N
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NormalStyleApplies the Normal style
137Ctrl + 0
OpenOrCloseUpParaSets or removes extra spacing above the selected paragraph
138F6OtherPaneSwitches to another window pane in Normal View (for instance, if youhave if you have a Footnotes pane open in Normal view and want toswitch to the main document and back without closing the pane).
139
Alt + _OutlineCollapseCollapses an Outline in Outline View by one level
140Alt+Shift+rt arrowOutlineDemoteDemotes the selected paragraphs one heading level
141Alt + +
OutlineExpandExpands an Outline in Outline View by one level
142Alt+Shift+down arrowOutlineMoveDownMoves the selection below the next item in the outline
143Alt+Shift+up arrowOutlineMoveUp
Moves the selection above the previous item in the outline
144Alt+Shift+left arrowOutlinePromotePromotes the selected paragraphs one heading level
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145Alt + Shift + LOutlineShowFirstLin eToggles between showing the first line of each paragraph only orshowing all of the body text in the outline
146InsOvertypeToggles the typing mode between replacing and inserting
147PgDnPageDownMoves the insertion point and document display to the next screen oftext
148Shift+ PgDnPageDownExtendExtends the selection and changes the document display to the nextscreen of text
149PgUpPageUpMoves the insertion point and document display to the previous screen
of text
150Shift + PgUpPageUpExtendExtends the selection and changes the document display to theprevious screen of text
151Ctrl + down arrowParaDown
Moves the insertion point to the beginning of the next paragraph
152Shift + Ctrl + down arrowParaDownExtendExtends the selection to the beginning of the next paragraph
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153Ctrl + up arrowParaUpMoves the insertion point to the beginning of the previous paragraph
154Shift + Ctrl + up arrowParaUpExtendExtends the selection to the beginning of the previous paragraph
155Ctrl+Shift+VPasteFormatApplies the previously copied formatting to selection
156
Shift + TabPrevCellMoves to the previous table cell
157Shift + F11PrevFieldMoves to the previous field
158Alt + up arrow
PrevObjectMoves to the previous object on the page
159Ctrl + Shift + F6PrevWindowSwitches back to the previous document window
160Sfift+F4RepeatFind
Repeats Go To or Find to find the next occurrence
161Ctrl+SpacebarResetCharMakes the selection the default character format of the applied style
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162Ctrl+QResetParaMakes the selection the default paragraph format of the applied style
163Ctrl +RRightParaAligns the paragraph at the right indent
164Ctrl + *ShowAllShows/hides all nonprinting characters
165
Alt + Shift + AShowAllHeadingsDisplays all of the heading levels and the body text in Outline View
166Ctrl +
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