2013 npma fall conference value through professional asset management property 101 basic property...

2013 NPMA Fall ConferenceValue Through Professional Asset Management

Property 101 Basic Property

Tara Miller

PMP, CPPM, CF

Beth Green

CPPM, CF

Consultant

November 14, 2013

2013 NPMA Fall ConferenceValue Through Professional Asset Management

Introduction to Property Management

• What is Property Management?• Property system

• Acquisition• Receiving• Identification• Records• Physical Inventory

• Subcontract Control• Reports• Utilization• Consumption• Storage• Movement• Maintenance• Property Closeout

2013 NPMA Fall ConferenceValue Through Professional Asset Management

What is Property Management?

The practice of controlling or influencing the acquisition,

use, and disposition of personal property

2013 NPMA Fall ConferenceValue Through Professional Asset Management

Property System Process

Procedures

Records

Methodologies necessary for an effective control

Compliance

2013 NPMA Fall ConferenceValue Through Professional Asset Management

Acquisition

Approvals

Acquisition Methods

Purchasing

2013 NPMA Fall ConferenceValue Through Professional Asset Management

ReceivingProcess

Receipt Inspection Documentation Recording

discrepancies

Delivery to end user Record necessary

information Recording

discrepancies Reports

2013 NPMA Fall ConferenceValue Through Professional Asset Management

Identification Serialized or Non-Serialized Tag Identification Methods Special Circumstances Key Participants

2013 NPMA Fall ConferenceValue Through Professional Asset Management

Records Process

• Create• Maintain

Must be complete, current, auditable for all transactions

Required elements

2013 NPMA Fall ConferenceValue Through Professional Asset Management

Physical Inventories Process

• Material• Equipment• Frequency• Types• Reconciliation• Reports

2013 NPMA Fall ConferenceValue Through Professional Asset Management

Subcontract Control Process

• Identify assets being provided• Requirements in the subcontract

Liability for lossAll Property required elements

2013 NPMA Fall ConferenceValue Through Professional Asset Management

Reports Process

• Create and Provide Report of Discrepancies Loss Physical Inventory Results Audits/Self Assessments Corrective Actions Other Related Reports

2013 NPMA Fall ConferenceValue Through Professional Asset Management

Utilization Use

• Documented• Authorized Use• Intended Purpose• Measurement of the Effectiveness• Reutilization• Cannibalization

2013 NPMA Fall ConferenceValue Through Professional Asset Management

Consumption Consumption Program

• Identifying Requirements• Reviewing and adjusting requirements

as project changes occur• Providing accurate data to project

managers

2013 NPMA Fall ConferenceValue Through Professional Asset Management

Consumption Process

• Issuance of material• Actual Use• Unused Material• Return to Supply

2013 NPMA Fall ConferenceValue Through Professional Asset Management

Storage• Warehouse Material

• Warehouse Equipment

• Inventory and Distribution Methods

2013 NPMA Fall ConferenceValue Through Professional Asset Management

Movement• What is Movement?

– Change of place or position– Physical Relocation

• Process– Issues from Warehouse– Off-Site Movements– Shipping

2013 NPMA Fall ConferenceValue Through Professional Asset Management

Maintenance Process

• Identification• Disclosure• Performance

Routine Preventative Maintenance Repair Calibration Inspections and prevention of

deterioration

2013 NPMA Fall ConferenceValue Through Professional Asset Management

Property CloseoutDisposition

andDisposal

2013 NPMA Fall ConferenceValue Through Professional Asset Management

Contact InformationBeth Green, CPPM, CF

bethivangreen@cfl.rr.com

Tara Miller, PMP, CPPM, CF

tara.s.miller@nasa.gov