1117 ban nhan dan cong hoa xa hoi chu ngitta wet nam quan … · sir clung he thong phan mem quan...

1117 BAN NHAN DAN CONG HOA XA HOI CHU NGITTA WET NAM QUAN PHI5 NHUAN DO lap - Tty do - Hardt phtic

S6:F1 /QD-UBND Pha Nhuiitz, ngaykthangainam 2018

QUYET DINH Ban hanh Quy che quan Iy, sfr dyng H thong quail 157

van ban vi h sa cling vi0c qua myng tyi quail Phu Nhuan

tY BAN NHAN DAN QUAN PHU NHUAN

Can ca. that T6 chirc chinh quyan dia phucmg ngay 19 thang 6 nam 2015;

CAn cir Luat Giao dich din tit ngay 29 thang 11 nAm 2005;

Can cir Nghi quyat se 36a/NQ-CP ngay 14 thang 10 nAm 2015 cüa Chinh pha va Chinh phü dien dr;

Can cif Quyat dinh s6 45,56/QD-UBND ngay 24 thang 8 nam 2017 dm uy

ban nhan clan Thanh phe ve ban hanh quy cha quan 1y, sir dung H'ath6ng quan

lY van ban va he so &Ong viac qua mang tai Thanh ph6 146 Chi Minh;

Can dr Quyat dinh se 99/0D-UBND ngay 10 thong 02 nAm 2017 cila Oy

ban nhan dan quan v'a phan ding cong viac dei voi Chü tich, the Ph6 chit tich

lily ban nhan clan quan Phit Nhuan, nhiam kY 2016-2021;

Xet d'a nghi cita Chanh Van ph6ng HOi deng nhan dan va illy ban nhan

dan quan tai Ttr trinh s6 46 /TTr-VP ngay 46 thang 0./ nam 2018,

QUVET DINH:

Dieu 1. Ban hanh kern theo Quyet dinh nay Quy cha quan ly, sir dung He th6ng quail ly van ban vã he so clang viOc qua mang tai quan Phu Nhuam

Dieu 2. Quyat dinh nay c6 hiO'u hrc k tit ngay ky.

Dieu 3. Chanh Van phang HOi d6ng nhan clan va fiy ban nhan clan quan,

Thit truerng cac phong, ban chuyen m6n va Chit tich Oy ban nhan clan 15 phuong c6 lien quan chju trach nhiam thi hanh Quyat dinh nay./.

KT.CHIJ TICH TICH

Nei nhP: - Nhu Dieu 3; - Oy vien UBND pan; - UBMTTQVN vã cac to chirc CT-XH quail; - VP/HDND&UBND quan(CVP, cac PVP); - Luu: VT, VP (BM-39b).

Minh

CJV BAN NHAN DAN CQNG HOA xit HOI CHiJ NGHIA VIET NAM QUAN Pith NHUAN Dc lip - Ty. do - Hynh phfic

QUY CHE Ve quin ljr, sir dyng 114 thOng titian 15, van bin va ha so' cong vis0

qua myng tyi quirt Phti Nhuin (Ban hcinh kem theo QuyAt clinh s It (QD-UBND,

ngay 46 thangOlniim 2018 caa Uy ban nhan dein quern Pith Nhu4n)

Chuang QUY DINT! CHUNG

Dieu 1. Phym vi dieu chinh vã dOi tuvng ap dyng

Quy the nay quy dinh quan 19, sir dung He than'g quan 19 van ban va ha so cong viec qua mang (trir nhang loai van ban m4t theo quy dinh).

Quy che nay áp dung d6i vdri cac ph6ng, ban chuyen m6n, Oy ban nhan da'n 15 phuang tren dia ban quan Phü Nhuan (g9i ta't la don vi) va cac can bO, cong chat, vien chüc, ngued lao dOng (g9i tkla ca nhan) thuac cac don vi nay khi quart 19, sir citing H thang quan 19 van ban va ho so ding viec qua mang.

Dieu 2.Giii thich tir ngir

1. 1-1C' thang quan. 19 van ban va ha so cong viec qua mang Lai Quan Phü Nhuan (g9i tAt la He thang quart 19 van ban va ha so cong viec qua mang) , la He thang c8ng tic quan 19, drat hanh tac nghiO, trao doi thong tin giika cac don vi tren dia ban thanh pha. He tilting nay bao gam H thang quail. 19 van ban va ha so cang viec tai don vi va H thang trtic lien th6ng cüa quan.

2. Ha so &mg viec: la mot tap van ban, tai lieu do lien quan den mat van de, mOt str viec, mat d6i tugng diA the hoc mOt s6 dc dram chung hinh thanh trong qua trinh theo dOi, xir 19 cong viec thuOc pham vi chirc nang, nhi'em try vã quyen han caa don vi hoc cüa cá nhan.

3. Duerng cong van truyen thang: la each chuyen van ban th6ng qua cac dich vu btru chinh càa cac doanh nghiep buu chinh chuyen phat hoc chuyen trtic ti6 tir don vi giri den don vi

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Dieu 3. Myc dich guy dinh quart ly, sit dyng tilting quail ly van ban *la ho so. ding viec qua ;twig

1. Bao dam gia trj phap 1Y, tinh toan yen va an toan thong tin ena van ban dien tir khi duge trao dOi tren fle thong pan 15' van ban va Ito so cOng viec qua mang.

2. Thong nhat quy trinh, phucmg thirc trao dôi van ban dien tCr He thong quart 15' van ban va 116 so c6ng viec qua mang theo clang quy dinh aim phap luat hanh chinh.

3. Tao dieu kien ti6t giam chi phi thuang xuyen giri, nhan, xir 15, va km trit cat van ban, tai lieu dang ban giay trong hoat &ling cUa cac don vi.

4. Thlic day tinh minh bach, ding khai va kha nang tip can thong tin quan nha nuac cho to chile, ca nhan, dap ung you cau day manh cai each hanh chinh va pith trien chinh quyen dien til tai quan.

Dieu 4.Nguyen tãc thyc hien

, 1. Dan vi sir dung He theng quan lY van ban \fa he so cong viec de trao doi van ban dien tir trong nei be don vi va gitra cac don vi veri nhau.

2. Van ban dien tir dal dugc bang ehir ky so theo quy dinh tai • Nghi dinh so 26/2007/ND-CP eüa Chinh phit, c6 gia tri phap ly nhu van ban giay.

, 3. Trong qua trinh nhan van ban dien tit qua he thong lien thong phai

than thir cac you eau ve an toan thong tin ducyc quy dinh tai Thong tu so 23/2011/TT-BTTTT ngay 11 thang 8 na'm 2011 en a BO Thong tin va Truyen thong quy dinh ve viec quan 15', van hanh, sir dung va bao dam an toan thong tin teen mang truyen so lieu chuyen clang eira ca quan Dang, Nha nu& va Cong van so 3240/BTTTT-150CNTT ngay 26 thang 11 nam 2012 dm BO Thong tin va Truyen th6ng ye viec huong cfan viec bao dam an toan mang va th6ng tin tren mans truyen so lieu chuyen dung.

, 4. kien chi dao, dieu , hanh tai van ban hap le theo quy dinh tai Dieu 8 Quy che nay dugc trao doi teen he thong quart lY van ban va dieu hanh có gia tri tuang ducmg yeti kien dugc ghi tren van ban giay.

Dieu 5.Cac hanh vi bi nghiem cam

1. Can tra hoc ngan can trai pile') qua trinh truyen, gui, nhan van ban dien tir tren H thong quan ly van ban va ho so cong viec qua mang trong hoat dOng cña cac don 14 tai quan.

2. Truy nhap, thay dM, gia mao, sao chep, fiat 10, giri, hit)/ trai phop met phan hoac toan be van ban dien tit tren He thong quail 15/ van ban va hO so Gong viec qua mang dirge trao

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3. Gian tan, mao nhan, chiem dog hoc sir dung trai phep tai khoan dien dr, khoa mat ma, chimg thu sO dm nosed khac d giri, nhan van ban tr'en He' thong quan ly van ban va he so cong viec qua mang.

4. Loi dung viec trao d& van ban dien tü de tit 10 bi mat nha nuerc, bi mat quan sr, an ninh, Icinh te, dai ngoai va nhirmg thong tin bi mat khac do phap luat quy dinh.

Chuang H QUAN Li', sir DUNG Ht THONG QUAN 1.1? VAN BAN VA HO so

CONG VItC QUA MANG

Dieu 6. Tinh low I clia van ban dien tit tren He fining plan 1Y van ban va he so ding viec qua m4ng

1. The thirc vá k9 thuat trinh bay van ban phai thkrc hien theo cac quy dinh tai Chkremg V, Nghi dinh s 34/2016/ND-CP ngay 14 thing 5 nam 2016 ciia Chinh phd va Th6ng tu se) 01/2011/TT-BNV ngay 19 thang 01 nam 2011 dm BO NOi vu doi yeti van ban hanh chinh.

2. Cac loai dinh dang van ban then tir chuyen qua He th6ng quark 19 van ban va ho so &Ong viec qua mang:

a) Cac van ban, bang tinh, trinh din clued dang cho phep d9c va chinh sira (.doc, .docx, .xls, .xlsx, .ppt, .pptx, odt, .ods, .odp...);

b) Cac van ban then tfr trinh din dueri dang chi d9c (.pdf, Jiff, .jpeg, phai dugc quet (scan) dr van ban gee (c6 chit ky cüa ngued c6 thank

quyen IcY van ban va dau dm don vi). , 3. Tat cã cac van ban then tu khi chuyen qua He thOng quan 19 van ban va

ho, so cong viec ,qua mang phai ea chit ky sO theo dung quy dinh tai Dieu 8 cna Quy che nay.

Dieu 7.Van ban Juan chuyen tren theng plan 1Y van ban va ha so ding viec qua nwng

Tat ca cac loai van ban hanh chinh, van ban quy pham phap luat du phai luan chuyen qua He thong quan 19 van ban va ho so ding viec qua mang (air cac van ban mat, don thu tranh chap, khieu nai, to cao) theo quy trinh nhu sau:

1: Doi vol cac van ban dien tir phi' hap ved cac quy thnh tai Dieu 8 caa Quy che nay thi c6 gia trj phap 15, Prong throng van ban giay. Cac don •vi. chi can chuyen van ban qua He thOng quan 1y van ban va ho so cong viec qua mang, khong can gin kern van ban giay qua duemg ding van truyen thong (trir nhang van ban ma Luat Ban hanh van ban quy pham Okapi tuat nam 2015 quy thnh phai gin ban giay tong quy trinh xay dkrng van ban quy pham phap luat).

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2. Doi voi cac van ban dian tir khong phii hop voi quy dinh tai Dieu 8 dm Quy che nay thi chi c6 gia tri tham khao, khong có gia tri phap ly. Cac don vi phai gni kern van ban giay theo duemg cong van truyen thong va chuyen van ban dien tit qua He tilting quan lY van ban va h8 so cling viec qua mang.

3. Sir clung He thong phan mem Quan 15' van ban va he so cling viec de giri cac loai van ban (tn:r van ban mat) qua mang (theo Phy lyc 1 danh mye ale logi van ban gthi qua mang).

4. Qua trinh giri, nhan van ban dien tir qua he theng lien thong phai dam bao tuan thii dung theo quy trinh huemg dan (dinh kem Phy lye 2 lncong dcin guy trinh gth, nhan van ban din tie qua he thong lien thong)

Dieu 8. Si? clung chtl 147s6 trong H fining quail 157 van ban va so' ding viec qua mang

1. Van ban dien tir luan chuyen tren HO theng quan lY van ban và he so ding vi'ec qua mang phai dirge tich hop chir IcY so theo ding cac quy dinh tai Luat Giao dich dien tit và cac van ban lien quan nham dam bao tinh an toan, bao mat, tin cay, xac thpc cUa dit lieu.

2. Chir kY sa sir dung trong H0 theng quan 15, van ban 14 he so cong viec qua mang phai dirge cung cap va xac awe bed TO chirc cung cap dich vii chi:mg thpc chü ky so chuyen dung IA Cpc Chirng thuc s6 va Bao mat thong tin thuOc Ban Co yeu Chinh

3. Van ban dien tir sir' dvng trong HO dieing quan 15' van ban vá h so cong viec qua mang dirge xem IA hop 10 lchi bao g6m:

- Chit Icy sa dm don vi.

- Chit lcY so cna nguai c6 tham quyen kY van ban hoc ban 'pet (scan) tir van ban goc (c6 chit' Ic2 cUa ngir8i c6 tham quy'en lcY van ban \Tà dau do dm don vi).

4. Van ban luan chuyen teen HO thing quan 15' van ban va he so ding viec qua mang c6 tich hgp chit kY se hop 10 thi co gia tri phap Prong throng van ban gray.

Dieu 9.Cá nhan sir dung H th6ng quail 157 van ban va he so' rang viec qua mang

1. m6i cá nhan dirge cap nit:A tai khoan (account) a truy cap vao HO thong quan 15' van ban va ho, so cong viec qua mang, dugc cap tai lieu ya hirong dan sir dpng he th6ng nham phpc i cong tac chuyen mon, nghiep vp theo chirc nang, nhiem vii dirge phan cong.

2. Kin chuyen cong tac den don vi meri hoc tip nhan chirc nang, nhiem vu mài tai don vi, ca nhan phai lien he yeti b0 phan php trach quail 15' HO thong quan ly van ban va ho so cong viec qua mang tai don vi de clang lcSr tai khoan

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nguai diing, cap quyen truy cap vao he: thong va dugc dao tao, huang clan sir dung cac chile nang cita he thong.

3. Phai thtrang xuyen sir dung He theng quan 19 van ban va. 116 so cong viec qua mang de kip thai flop nhan va xir 19 cac van ban, cong viec clugc phan &Ong theo dung trach nhiem va quyen han dugc phan Clang va dung quy trinh dugc don vi quy dinh.

4. Bao ve mat kh'au, lchong cung clap hoc a 10 mat milt H0 thang quan 19 van ban stã ho so cong viec qua mang.

5. Khi c6 sr c6 1(9 thuat xay ra tren h theng, phai ghi than lai str c6 va nhanh chong thong bao v6i b0 phan phi filch quan 19 He thong quan 19 van ban va 116 so c6ng viec qua mang tai don vi de duce ho tro va xir kip thai.

Dieu 10. Cac don vi sfr dung He fining twin 19 van ban va he so ding viec qua mang

1. Khi luan chuyen van ban dien tir tren H tilting quan 19 van ban va he 5a cong viec qua mang, don vi da dugc cap chimg,thu so hop le bat buOc phai tich hop chir k9 so theo quy dinh tai IChoan 3 Dieu 8 nham dam bao tinh an toan, bao mat, tin cay, xac thgc cUa di! lieu va chiu trachnhiem ve nOi dung van ban dien

2. Dan vi c6 trach nhiem trong viec ,quan 19 cac tai khoan dang nhap (g8m: tao mai, x6a, chinh sira...) vao He thong quan 19 van ban va 118 so cong viec qua mang cUa cac cá nhan thuOc dcrn vi.

3. Khi c6 sr thay dói v'e nhan sr hoc chile Iry cita ca nhan tai don vi:

a) Truang hgp nghi viec, ve huu hoc chuyen ding tac den don vi Ichac: flux hien vo hien hoo tai khoan ngtreri dUng tren he thong dm don. vi, dam,bao ca. nhan Ichong dang nhap va sir dung duct he thong quan 19 van ban va ho so ding viec. Dan vi ltru 9 khong xôa tai khoan cUa cá nhan a tranh truemg hgp mat qua trinh xfx 19 cUa Van ban, ding viec;

b) Truemg hcrp tip ;than ca nhan mai: thuc hien tao mai va phan quyen tai khan ngtrai cliing a clang nhap vao he thong;

c) TnrOmg hop thay di chirc vi hoc vi tri ding tac cUa cá nhan tai don vi: thtre hien phan quyen, chinh sin va cap nhat thong tin tai khoan ngueri clung tren he thong.

4. Trong truang hop He theng quan 19 van ban va h so c6ng viec qua mang tai dan vi. xay ra sr co bi ngtmg hoat ciOng, don vi phai tien hanh xir 19 cong viec tren giAy hoc cong cu khac. Deng thai, don vi phal nhanh chong lien he vai T6 ding nghe th6ng tin - Van phOng HDND va UBND quan de dugc 118

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try va xir 19 kip thai. Sau khi sr c6 da doge khac phuc, don vi phai kraut tra lai tinh 6n dinh dm he thong \TA thgc hien cop nhat cac thong tin da xir 19 vao he th8ng.

5. Dinh k9 hang ngay sao hru dit lieu van ban tai don vi da dam bao an toan, an ninh cho h th8ng.

6. 1Chi trian khai hay sir dung the phan mem quan 19 van ban va het so cong viec tai don vi can ph& hop voi SO: ThOng tin va Truyen thong de thvc hiec viec lien thong ket n6i veri true lien thong elm thanh pha.

Dieu 11.Cong tic dam ban an Man thong tin 1. Sir,dung Mang do thi bang thong rOng elm thanh ph6 (Metrone9 d'e kat

nth phan mem quan 19 van ban va ho so ding viec elm don vi voi he thong true lien thong thanh ph&

2. Sir dung giao thirc an tan HTTPS (TLS 1.0 6'6 len) khi giri, nhan van ban then tit tren he thang lien thong.

3. Thkrc hien quet, kiem tra va diet ma d6c cho cac van ban then tit try& khi Oat hanh. Dam bao tap tin (file) van ban dien tit. an toan, khong bi lay nhigm hoac bi flitting cac ma dec.

,4. Co cac bien phap tangaremg bao dam an toan thong tin mang di veci he thong quan lY van ban va ho so c8ng viec. Bee dam an toan dth yeti cac tài khoan ngueri ,dimg de truy cap he th8ng lien thong va cap khod ma xac thvc Vng dung doge cap. Han che t6i da viec mer ding ket nth trvc tiep phan mem quart 19 van ,ban tr'en Internet khi chin co cac bien phap bao mat nhtr: ma hoa kenh truyen, xac thtrc nguai dung bang mat khau manh, truy cap he thang lit xa bang mang Hang ao (VPN).

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Chung III TRACH NHI; M DEJA CAC DON VI THAM GIA HE THONG QUAN LV VAN BAN VA HO SO CONG VIEC QUA MANG

Dieu 12.TO ding nghe thong tin

1. Darn bao He thang truc lien thong dm thanhyha hoat dOng an dinh va lien tuc; Ho trg k9 thuat cho cac dan vi trong viec ket noi He thong van ban va 116 so clang viec cua don vi vài H th6ng true lien thong cüa thanh pho.

2. Lam &au mai tip nhan va (tang k9 chimg thu só cho cac don vi va cá nhan; Huang dan k9 thuat cho cac don vi ling dung chit k9 s6 trong viec phat hanh van ban dien ter qua mang.

3.Than4 ke va bao cao tinh hinh hoat dOng dm HO than& quail 19 van ban va ho so cong viec qua mang cho 'by ban nhan clan thanh pito dinh k9 hang qu9, 6 thang, hang nam hoc theo you cau d'at xuAt.

, 4.Can cir vao ket qua danh gia hieu qua sir dung HO thang quan 19 van ban va ho so cling viec qua mang cua cac don vi hang nam, tham mtru cho -by ban nhan dan quan hinh thirc khen thtrerng hoc xir 19 cac vi pham

5.Canyir nhucAu cUa cac dan vi hang nam, phai hap veri phong TM chinh kê hoach de lap k8 hoach kinh phi ,cho viec quan 19, xay dung Ira dux tri He thong quan 19 van, ban va ho sa ding viec qua mang áé trinh Oy ban nhan dan quail xem xet, quyet dinh.

6.Thuong, xuyen theo doi hoat dOng cüa lie thang va, tiep nhan thong tin theng bao sir c6 k9 thuat tir cac dan vi tham gia vao H th6ng quan 19 van ban va h6 scr cong viec qua mang.

trg cac don vi xir 19 va kfrac phuc cac sir c ve k9 thuat va I& xay ra troll HO than quan 19 van ban va ho so c8ng viec qua mang trong thCri gian sem nhat.

, Dieu 13. Cic dolt vi tham gia van He tilting plan 19 van ban vã he) so' cling viec qua mqng

• 1. Chiu trachtikeindtu chirc trien khai, quan 19 He thang quan 19

van ban va ha so cong jviec tiongyham vi guar' 19 cilia don vi.

2.QuautriOt4dhi'da6„..wanhan thuOc don vi sir dung HO thong quan 19 van ban va ho so co,ng,viec -qualm* trong tac nghiOp hang ngay.

st • * 3. Ban hanh Quyste_tq0iii19, sir dung HO thang quan 19 van ban NI& ha so

cong viec nOi b0 tai don vi.

4.Phai titian-1g xuyen theo dai hiOu qua sir dung H thang quan 19 van ban va h6 so cong viec qua mang tai don vi. Tang ket, bao cao tinh hinh sir dung, ye To cong nghO thong tin - Van phong HDND Ara UBND quan hang qu9 de tong hap bao cao Oy ban nhan dan thanh pho.

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‘5.Lien h voi TO ding n4he thong tin ,- Van ph6ng HDND va UBND quart khi can he go ye ky thuat, khdc phgc six co hoac twang dan sir Ong, van hanh He thong quan 12 van ban va ho so ding viec qua mang.

Chtrcrng IV TO CHITC THVC HIEN

Dieu 14. Khen thueng va xi} 151 vi phnin

1. Cac don vi va cá nhan c6 thanh tich•xuat sac trong viec tuan thu va thgc hien Quy che nay se doge xem xet khen thuerng theo quy dinh.

hanh vi vi pham cac dieu khoan trong Quy che nay, tity theo tinh chat, mire dO vi pham sê bi xfr 15, kY 101, xü lY vi pham hanh chinh hoc truy dru trach nhiem theo quy dinh cüa pita') luat hien hanh.

Dieu 15.Tei chat thtyc hien

1. Thii truemg cac don vi tham gia vao H th6ng quail lY van ban va he so ,cong viec qua mang c6 trach nhiem to chgc trien khai va thgc hien Quy che nay tai don vi.

2. T6, clang nghe th6ng tin - Van pheng HDND va UBND quan hithng dan, don doe kiem tra cac don vi va cac to chirc, cá nhan c6 lien quan thgc hien Quy che nay.

3.Van ,phong HDND va UBND quan ph6i hop Phons Tai chinh ké hoach de xuat kinh phi duy tri hoat Ong va van hanh He thong quan ly van ban va ho so ding viec qua mang hang nam trinh Uy ban nhan dan quan. •

4. Trong qua trinh thgc hien Quy the nay, nu c6 vdn de phat sinh, vireing mac, cac don vi phan anh kip thoi ye ,TO cong nghe thong tin Van phong HDND va UBND quail Phü Nhuan de t8ng hop bao can Uy ban nhan dan thanh phô xem xet, sira den, b6 sung cho phil hop./.

Vo Thanh Minh

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ic . . Phu Inc.1 DANH MIJC CAC LOAI VAN BAN Gcni, NHAN

VAN BAN DIE. N Tem QUA MANG (Ban hanh kern theo QuyEt dinh sJ4-1 /QD-UBND

ngay 46 thangandm 2018 caa Oy ban nhdn dein quein Phil Taman)

1. Van ban duct gill 100% qua mang:

Gray mei hop nOi b0;

- Tai li6u phuc v‘i hop;

Van ban a biOt, d'6 bao cao;

- Thong bao chung co quan;

- Cac tai 1iu can trao dOi trong qua trinh xir IY c8ng vi6c;

Lich c6ng tac co quan;

Cong van;

Thong tin chi dao, diet" hanh dm lath dao;

Cac chucmg trinh, k6 hoach co quan.

2. Van ban dunyc giri qua mang va dng thori giri ban giay:

- To• trinh;

- Quyet dinh.

i.JY BAN NHAN DAN QUAN

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Phy km 2 HUONG DAN QUY TRiNH GIYL, NHAN VAN BAN DIEN TO'

QUA HE THONG LIEN THONG (Ban hanh kern theo Quyit dinh so-li/QD-UBND

ngay 4 thang Di nam 2018 dm Uy ban nhdn claque:in Pith Nhuan)

I. Giii thich tir

-H th6ng lien th8ng la IcC7h6ng k& n6i, lien thong cac phan mm quan lY van ban giita Van phong HOi (tong Nhan dan va Uy ban Nhan clan quan Phü Nhuan vai cac phong chuyen mon ,thuOc quan va UBND 15 platting. He thong lien th6ng do Ser Th6ng tin va Truyen thong quail 1, van hanh.

- S6 clang kY van ban di, s6 dang kjf, van ban den dien ,tit qua h'e th6ng lien thong (sau day goi tat la se) van ban di, so van ban den) la so cap nhat nhang thong tin can thiet ye van ban di, van ban den nhu s6, ky hieu; ngay, thang, nam ban hanh; ten loai va ,trich yeu noi dung; noi nhan \fa nhang thong tin kilt tren he thong lien th6ng a quan l5r va tra ciru van ban.

II. Quy trinh thIt van bin din tir gui, nhOn tren he thiing lien thong

1. Tip nh4n, chuyen giao van bin den qua mill throng mang

- Tiap nhan van ban clo'n

+ IChi flap nhan van ban den tit N th6ng lien thong, van thu co quan, dun vi phai kiem tra s6 lugng van ban, s6 lugng trang cüa m6i van ban; nett phi hien co sai sot, phai kip theri thong bao cho noi gui hoac bao cao nguoi co trach nhiem xem xet, giai quyet.

+ Vao s6 van ban den: Tat ca van ban den dugc cap nhat nhang thong tin can thiat ye van ban nhu so, ky hieu; ngay, thang, nam ban hanh; ten loai va trich you nOi dung.

- Chuy'en giao van ban den

+ Sau khi vao. so van ban den, van qui phai trinh kip thei cho nguiyi dung dau co quan, don vi hoc ngueri dugc nguari dimg dau co quan, dun vi giao trach nhiem (sau day ggi chung la ngueri có tham quyen) xem xet va cho kien phan cong chi dao giai quyet. Sau khi co kien phan &Ong, kien chi dao giai quyet (neu co) cila nguari co tham quy'en, van ban den dugc chuyen trey lai Van this de clang kY b6 sung vao s8 van ban den ,va chuyen giao cho don vi giai quyet (khuyen khich chuyen pilau c6ng true tiep tren mang).

+ Hoac can dr nOi dung ciia van ban den; quy the lam viec cUa co quan, don vi; eh& ;fang, nhiem v cüa cac co quan,, don vi, van tint chuyen giao van ban cho don vi giai quyet. Doi yea van ban den lien quan den nhi'eu dun vi thi

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can ghi re don vi chit tri, don vi phei hcop va theri han giai quyat cüa m6i don vi (nu can).

- Theo dOi viec flap nhan, xir ljr van ban dan: Van thu co quan, don vi (hoac don vi, ca nhan dirge giao nhiem v9) co trach nhiem theo döi viec tiep than, xir 1' van ban dan dm dun vi (hoae chuyen vien) chit tri dirge phan dog giai quyat ding viec. Doi vOi cac van ban có nOi dung yau thu phai bao cao hoc cung cap thi5ng tin, van thu ,(hoc don vi, ca nhan dirge giao nhiem vi) phai co trach nhiem theo dOi, don doe, hirang dan don vi (hoAc chuyen vien) chit tri lap he so giai ivy& e/Ong viec dirge giao gan voi van ban den.

2. Xir ly van ban den

Quy trinh xir ly van ban dan dirge thtrc hien ,tren phAn mm quail IY van ban cila the CO quan, don vi. Tuy nhien, luu met se nOi dung sau:

- CAp chuyen vien, khi lap ho so giai quyet cong viec dirge giao can phai gAn voi van ban dan. Thai Ilan xir IY van ban dugc tinh ke tir frith gian nhan dirge van ban dan.

- Cap Faith dao co quan, don vi: Xem xet, kiam tra h6 so frith va,ehr that van ban. Neu dong thi pha duyet phi'au trinh, kY duyet van ban (khuyen khich áp dung IcY s6 ca nhan cila lanh dao tren van ban din tir). Neu khong ,dong thi trao dOi lai yeti thit tnxong don vi, chuyen vien chit tri de xem xet, quyet dinh.

3. Xii1S, van bin di

Quy trinh xir ly van ban di dirge thge hien nhu quy trinh ph& hanh van ban giay. Tuy nhien, luu Y met se noi dung sau:

Sau khi van ban da dirge lanh dao CO quan, don vi duyet,,van thu kiam tra the thirc va Icy thuat trinh bay van ban din tir; thirc hien ky se tren file van ban da dirge duyet de chuAn bi phat hanh.

- Vao se, pith hanh van ban di: Tat Ca, van ban phat hanh dirge cap nhat nhimg thong tin can thiat va van ban nhu se, kY hieu; ngay, thong, nam ban hanh; ten 14 va trich you nei dung; noti nhan va flitting th6ng tin lchac.

Tnreng hep van ban di CO d'e ngh1 van ban pit hei, phai cop nhat day da thong tin yeu thu phan h8i, thoi han xir Iy.

,Truong hcrp van ban di d'e xir 1' hoc phan hi Cho van ban dan, phai CO lien ket vai van ban den.

• - Theo din viec chuyan phat van ban di:

+ Van thu eüa co quan, don vi phat hanh van ban CO tech nhiem theo dOi viec tiep nhan van ban dm co quan, don vi thuee &el Wong Oat hanh.

+ Chuyen vien chit tri CO trach nhiem theo dOi viec flap nhan, xir Ii van ban do CO quan, don vi minh ,phat hanh. Doi voi cac van ban CO nOi dung you cau phai bao cao hoc cung cap thong tin, chuyen vien phai cap nhat, theo

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don dc thuang xuyen; dang thed de xuat, bao cao lath dao ca quan, don vi Wet, xir 1 doi ved cac twang hop cham tre (neu c6).

4. Phan logi, sir 15, van ban din ti theo lüng hi so cOng viec ,Chuyen vien khi lpha so giai guy& ding viec dugc, giao can phai

de xuat, phan loai van ban, bao g6m: van ban killing phai phan hôi kien va van ban phai phan h6i kien.

- Van ban khong phai phan hei kien la loai van ban mang tinh chAt pha bien de don vi cap clued, don vi lien quan Net, flux hien.

- Van ban phai phan hai kian la loai van ban c6 n'ei dung yeu eau, d'e nghi clan vi cap clued, cac don vi lien quan bao cao, cung cap th6ng tin ye cac nOi dung nhiOm vi, cong,viec cu the. Doi vied loai van ban nay, khi co quan, don vi nhan dugc van ban den, se time hien quy trinh xU 19 van ban nhu da neu tren, phai gai bao cao hoc cung cap thong tin ye don vi theo you cau tai van ban di.

III. Birolig din gfri, nhan vfin ban di, van ban den 1. Thong tin chung - Phong chit tieng Viet sir dung trong van ban dien tir la be ma các k9 tv

chit Vie't Unicode theo tieu chu'An TCVN 6909:2001. - Tat ca cac van ban di, van ban dan gin qua h'e thong lien thong bat buOc

phài c6 file dinh kern, c6 noi dung nhir van ban giay. - Cac van ban di, van ban den c6 dinh dang: *.txt, *.doc, *.docx; cac tai

lieu bang tinh có dinh clang *.csv, *.xls, *.xlsx; cac tai lieu chi doe cal dinh dang *.pdf; cac tai lieu dang anh, do thi, do hoa chuyen nganh.

2. Yeu au cg the Cac pheing ban, chuyen mon thuec quan va UBND 15 phuemg thvc hien

kat noi phan mem quan 19 van ban dm don vi minh ved 14 thong lien thong tai dia chi https://truclienthong.tphcm.gov.vn, http://10.188.177.38:8081.Tai khoan truy cap N thOng, cap ma khoa xac thvc ung dung ket noir vei he thong lien thong do SO Thong tin va Truyen thong cung cap.

- Cac nOi dung van ban di, van ban den gni, nhan qua. he thong lien thong pith dam bao clang goi dung chuan edXML theo quy dinh cita BO Th6ng tin va Truyen th6ng (tai van ban s6 2803/BTTT-THH va Thong ttr sO 10/2016/BTTTT-THH) va g6i tin edXML danh cho phan hai trang thai ;dr 19 van ban do Van ph6ng Chinh phü huerng dAn.

- Dam bao xac dinh, kiam tra dung danh sach co quan, don vi nhan try& khi pilaf hanh van ban di, tranh tnremg hop gin nham van ban di, den nhang co quan, don vi kh6ng c6 trong danh sach Oat hanh. Dam bao khong phat hanh clang met van ban di lap lai nhieu lan cho cling met don vi nhan.

- Thuemg xuyen kiem tra, theo cloi va clang be dang ha thed gian thuc teen may chit quan 19 van ban dm cac phong, ban chuyen mon thuOc quan va UBND 15 phueng khi ket n6i vai h thong lien thong dam bao dung theo müi gie Viet Nam (GMT+7).

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Cac phong, ban chuyen mon thuOc quan Ara UBND 15 phtrang xay clang ke hoach trien khai chit kSi s8 do Ban ca yêu,Chinh pha ph& hanh, dam bao ca.c van ban di, van ban den gni, nhan qua N th6ng lien thong phai throe ky

10Y BAN NHAN DAN QUAN

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