1. what is fax forwarding? what is fax forwarding? why use it? why use it? it will save paper and...

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What is Fax Forwarding?What is Fax Forwarding?

• Why use it?Why use it? It will save paper and toner.It will save paper and toner. It can be distributed electronically.It can be distributed electronically.

• How do I set it up?How do I set it up? Use the MFPUse the MFP’’s embedded web server to set the following fields:s embedded web server to set the following fields:

Fax Forwarding = ForwardFax Forwarding = Forward Forward to = E-mailForward to = E-mail Forward to Shortcut = (e-mail shortcut of designated inbound fax Forward to Shortcut = (e-mail shortcut of designated inbound fax

administrator)administrator)

• First, you must have e-mail shortcut setup prior to Fax Forwarding configuration. In the next few slides you will learn how to configure an e- mail shortcut. Then you will learn the steps to configure Fax Forwarding.

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Fax Forwarding is a feature on the Lexmark MFP to forward Fax Forwarding is a feature on the Lexmark MFP to forward inbound faxes to a pre-defined e-mail address as a PDF inbound faxes to a pre-defined e-mail address as a PDF attachment.attachment.

Fax Forwarding ConfigurationFax Forwarding Configuration

• Pre-requisites Analog Fax line connected to Lexmark MFP E-mail shortcut must be created for

intended fax administrator Fax Conference created in site’s CAB

Conference

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Fax Forwarding ConfigurationFax Forwarding Configuration

1. Open embedded web server by typing TCP/IP address into a web browser.

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Managing Email Shortcuts Managing Email Shortcuts

2. Click ‘Manage Shortcuts.’

3. Click ‘E-mail Shortcut Setup.’’

Click the “Settings” from the list of menu options.

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Managing Email Shortcuts Managing Email Shortcuts 4. Change settings below as indicated:

5. Click ‘Add.’

Enter a descriptive name.

Enter the CAB e-mail address.

Enter the default E-mail file attachment parameters.

Enter the desired shortcut for this entry. TIP: Find a unique ID consistent for each person.

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Scan To E-mail Configuration Scan To E-mail Configuration Click the “Settings” from the list of menu options.

6. Click ‘Network/Port’.

7. Click ‘SMTP Setup’.

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Scan To E-mail Configuration Scan To E-mail Configuration 8. Change settings below as indicated:

9. Click ‘Submit.’

Enter the SMTP Gateway. REQUIRED!!

Enter the MFP ‘Reply Address’ in this format.

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Scan To E-mail Configuration Scan To E-mail Configuration

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Click the “Settings” from the list of menu options.

10. Click ‘Fax Settings’.

10. Click ‘Analog Fax Setup’.

Scan To E-mail Configuration Scan To E-mail Configuration

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Enter A Station Name –Something descriptive like location number-FISH (3471-101) or Department with Unit (ETS NI), etc.

Enter A Station Number – e.g., fax number

Configure the “Settings” as indicated below:

Scan To E-mail Configuration Scan To E-mail Configuration

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Change Fax Forwarding to “Forward”.

Change Forward to “Email”.

Scroll and change Fax Receive Settings as indicated below:

Forward “Email”.

Scan To E-mail Configuration Scan To E-mail Configuration

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Change Transmission Log to “Print only for error”.

Change Receive Error Log to “Print Never”.

Scroll and change Fax Log Settings as indicated below:

12. Click ‘Submit.’

Change Logs Display to “Remote Station Name”. And, enable Job and Call Logs.

Fax Forwarding ConfigurationFax Forwarding ConfigurationClick the “Settings” from the list of menu options.

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13. Click ‘E-mail Settings’.

Fax Forwarding ConfigurationFax Forwarding Configuration

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Enter the Subject as: ‘Lexmark Scan’.

Enter the ‘Limit destinations’ as indicated. This setting restricts e-mails being sent outside of school district from MFP.

Enter the Message as indicated in the screen capture.

Change the “Settings” as indicated below:

Monitoring the Fax CAB ConferenceMonitoring the Fax CAB Conference

• Open the CAB email Open the CAB email application and logon.application and logon.

• Click on the Click on the ““Desktop Desktop ““ menu item and scroll to menu item and scroll to find the CAB fax find the CAB fax conference, e.g. conference, e.g. ETS_Faxes.ETS_Faxes.

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Distributing FaxesDistributing Faxes

• Double-click the conference to view the faxes.

• Review the faxes to determine the intended recipient.

• Forward to the appropriate recipient.

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