1 title ia coordinator training preparing for title ia monitoring 2005-2006

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Title IA Coordinator Title IA Coordinator TrainingTraining

Title IA Coordinator Title IA Coordinator TrainingTraining

Preparing for Title IA MonitoringPreparing for Title IA Monitoring

2005-20062005-2006

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Purpose of Monitoring• Ensure NCLB Title IA compliance • Provide technical assistance• Discuss supplemented programs• Ensure Superintendent Castillo’s

priorities are being met

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Preparation• Title IA coordinators • Collect documented evidence of

compliance• Ensure district administrative team

– is aware of the monitoring– understands required participation

• Ensure principals of Title IA schools are involved

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Plans•CIP demonstrating:

– integration of Title IA resources– supplemental nature of Title IA – extended day/year programs

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District Plan Reviews• Documentation of:

– Reviews and evaluations of school and district plans

– Reviews of curriculum to ensure research based

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Accountability Documentation

• Process for:– Reviewing AYP data– Determining AYP for small schools– AYP notification to Parents and

community – Selecting indicators other than OSA

• (if applicable)

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Accountability• Process/plan for:

–Designing technical assistance for:•schools not meeting AYP•schools in improvement status•assisting schools in revising school improvement plan

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Evidence of support to schools in

improvement• Parent notifications • implementation of:

– school choice and – supplemental education services

• District technical assistance plan for schools in improvement

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Schools in improvement

• Evidence of external technical assistance

• Professional development – set aside– Plan

•Evidence of teacher participation

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Private Schools• Evidence of:

– Notification to private schools– Consultation with private schools– Identification of eligible students– Targeting students to be served– Plan of services

• Including evaluation

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Private Schools•Evidence of:

– equitable services–district control of funds–teacher qualifications–Complaint procedure

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Fiscal and Administrative

Evidence• Copy of current federal program

audit– Copy of resolution of findings (if

appropriate)• Copy of Comparability study• Separate accounting of federal

funds• Copy of Title IA inventory

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Fiscal and Administrative

Evidence • Copy of school board approval to

apply for federal funds• Copy of policy allowing

– Equitable access to district facilities by community groups

– Military recruiter access to student directory information

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Parent Involvement• Documentation of notifications:

– Title IA eligibility– Availability of teacher &

paraprofessional qualifications– Teachers not highly qualified –

teaching for more than 4 weeks

• Parent involvement policy/plan

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Parent Involvement• Parents of ELL student notifications• Parent involvement activities

– Including evaluation results

• Student achievement results• Annual parent/teacher conferences• School/home compact

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Parent Involvement• Complaint policy and process• Migrant parents:

– involved in SWP– involved in Parent Advisory Committee

• Parents of targeted assistance students involved in selection criteria

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Professional Development

• Evidence Professional Development plan includes:– data based decision making, – demonstrated student needs– utilizes funds appropriately – teachers involved in planning process– long term research based activities

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Staffing• Evidence:

– Paraprofessionals are highly qualified

– Teachers are highly qualified– Time and effort records– Letter of attestation by principals

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Transitions• Preschool to elementary school

transitions plans are implemented• Transition plans for students

returning from facilities for neglected/delinquent students implemented

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Schoolwide Documentation

• Copy of:– Technical assistance plan for schools

planning school wide programs– Annual review of schoolwide plans– Annual evaluation of school wide plans– Each school wide plan– School/home compact

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Schoolwide Documentation

• Schoolwide Plans– Must contain all required

components of schoolwide plans– Parents of Migrant students

consulted– Migrant student needs met– Students at risk of failing served

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Targeted Assistance School

• District criteria for student selection for services

• Added school criteria for selection• Targeting worksheets• List of students served and

services provided

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Targeted Assistance• Time and effort records• Records of students served

– Entry and exit criteria

• Classroom teachers are aware of targeted students

• School/home compacts

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Extended Day/Year• Extended Day/year programs

– Meet needs of students– Included in CIP– Serves students most in need of

assistance– Evaluated annually

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Document Review• Documents in district office• ODE may request documents

before onsite visit• Organize based on monitoring

tool

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Onsite visit• ODE staff will

– Contact Superintendent– Contact Title IA coordinator– Work with district to prepare schedules– Provide tools in advance– Provide technical assistance in

preparation for onsite visit

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For further information• Title IA monitoring tool• Title IA handbook• NCLB Title IA text• USDE Title IA non-regulatory

guidance• Carla Wade, Title IA lead• Carla.wade@state.or.us