1 fte self-review 2007-2008 secondary schools attendance services ms. mary lee snipes administrative...

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FTE SELF-REVIEW 2007-2008SECONDARY SCHOOLS

Attendance Services

Ms. Mary Lee SnipesAdministrative Director

Ms. Yvette Senior-StewartCoordinator

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FTE SELF-REVIEW 2007-08• Survey Dates

• Review Areas

• Department Checklists

• Guidelines to conduct an FTE Self-Review

• Student Record Review

• FTE Report

• 2007-08 Self ReviewSummary Memorandum

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Survey Dates

• 07-08 Survey 2• October 8 – 12, 2007

Attendance Eligibility Window 9/28 - 10/12/07

• 07-08 Survey 3

• February 4 – 8, 2008

• Attendance Eligibility Window 1/24 - 2/8/08

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REVIEW AREAS

• Self-Review will include the following areas:

• FTE Materials• Attendance• Teachers Certification• Special Education (SPED)• English Language Learners

(ELL)• Vocational On-The-Job Training

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FTE MATERIALS CHECKLIST

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FTE MATERIALS CHECKLIST

• Final FTE Report(s)• Verification of Earned FTE

(Balanced with the School Funding Certification signed and dated by the principal)

• School Funding Certifications(Balanced with Verification of Earned FTE signed and Dated by the principal)

• ESOL Techniques Roster(Verified, signed and dated by teachers)

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ATTENDANCE CHECKLIST

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ATTENDANCE CHECKLIST• Review attendance data during the

eleven day window period for both surveys.

Eleven Day Eligibility Windows

• October Survey 9/28/07 - 10/12/07• February Survey 1/24/08 - 2/8/08

• Students are eligible to receive funding, if in membership one day during the eleven day window, if not withdrawn prior to the survey week.

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ATTENDANCE CHECKLIST• Compare Teachers’ Official

Daily School Attendance (ODSA), Daily Reason and ISIS attendance database for accurate reporting.

• Daily Attendance Bulletins• Substitute Rosters signed

and dated by person who takes attendance

• Principal’s Report on Attendance

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ATTENDANCE WORKSHEET

HomeroomSection Teacher's Name

# Students' Name I.D.#1 Home Room

Daily Reason *

ISIS

2 Home Room

Daily Reason *

ISIS

3 Home Room

Daily Reason *

ISIS

4 Home Room

Daily Reason *

ISIS

5 Home Room

Daily Reason *

ISIS

6 Home Room

Daily Reason *

ISIS

Attendance Review Worksheet

Result

Result

Result

Result

Result

Result

LEGEND

* Student with attendance discrepancies with Electronic Gradebook Homeroom attendance and ISIS PF7 screen must review the Daily Reason code to determine if attendance is accurate in ISIS.

RESULT BOXTo indicate if a student's attendance is accurate/incorrect by placing a "OK" or an "X" in the appropriate Result Box

OK X

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ATTENDANCE RESOURCES

• Attendance Review Formhttp://attendanceservices.dadeschools.net/fte.asp

• Student Attendance Reporting Procedures Grades Pk-12 Handbook 2007-08http://enhandbooks.dadeschools.net/policies/89.pdf

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ATTENDANCE RESOURCES

• Electronic Gradebook• http://

gradebooksupport.dadeschools.net/gradebookManager.asp

• http://gradebooksupport.dadeschools.net/videos.asp

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COMMON ATTENDANCE FINDINGS

• Student funded for the survey, but did not meet attendance eligibility (i.e., DNE, withdrawn prior to survey)

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TEACHER CERTIFICATION

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TEACHERS’ CERTIFICATION CHECKLIST

• Verify all teachers are certified in their assigned subject areas.

• Copy of state license for the following positions:– Audiologist (either certificated or

licensure)– Physical Therapist– Speech and language Pathologist

(either certificated or licensure)– Occupational Therapist

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TEACHERS’ CERTIFICATION CHECKLIST

• Statement of Eligibility in the assigned subject area

• Review META requirements to ensure coursework is completed within the required timelines.

• Documentation (College transcripts or completed in-services) of required coursework for in-field designation

• Language Proficiency Test

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TEACHERS’ CERTIFICATION CHECKLIST

• Out-of-Field teaching assignments must be approved by the board by submitting one of the following waiver forms:

– FM-5783 (ESOL) – Agreement– FM-5784 Agreement for

teachers Accepting Out-of-Field Assignments

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MASTER SCHEDULE EDIT REPORT

Verify each teacher is certified in

their assigned subject area

Each line # identifies a program (i.e. 300 =

Vocational, 130 = ESOL, etc.)

Each line # identifies a program (i.e. 300 =

Vocational, 130 = ESOL, etc.)

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CERTIFICATION RESOURCES

• Florida Course Code Directory and Instructional Personnel Assignments

• http://www.firn.educ/doe/curriculum/pdf/ccddatabasefile.pds

• Procedures for Monitoring Teachers’ Certification

• http://enhandbooks.dadeschooslnet/policies/69/index.htm

• For additional information, please contact Ms. Charlene Burks at cburks@dadeschools.net

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COMMON CERTIFICATION FINDINGS

• Out-of-Field teacher did not have a board approved waiver.

• Parent did not receive teacher out-of-field letter

• Missing copies of teachers’ certification and therapists’ licenses.

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SPECIAL EDUCATION (SPED)CHECKLIST

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SPECIAL EDUCATION (SPED) CHECKLIST

• Notification of Meeting FM-4851

• Individual Educational Plan (IEP) FM-4953

• Matrix of Services FM-5582• The Informed Notice of

Proposal or Refusal to Change Evaluation Identification, Educational Placement, or Free Appropriate Public Education (FAPE), FM-4877

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DIVISION OF SPECIAL EDUCATION (SPED) STANDARDS RECORD REVIEW

FM-7069

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SPED FORMS AND CHECKLIST

• Policies and Procedures for SPED Addendum 2007-08 10/2007http://ehandbooks.dadeschools.net/policies/177.pds

• SPED FORMShttp://ese.dadeschools.netformpg.htm#matix

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SPED FORMS AND CHECKLIST

• Matrix of Services Handbook, 2004 Revised Edition, Florida Department of Education

• Matrix of Services Formhttp://forms.dadeschools.net/webpdf/5582.pdf

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Common SPED (ESE) Finding

• Missing documents (IEP, Notification of Meetings form, Matrix of Services form, etc.)

• Incomplete documents (Missing signatures, Dates, Demographics, General Information, etc.)

• Student funded on an incorrect FTE Domain Rating line number (111, 112, 113, 254, and 255)

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Common SPED (ESE) Finding• Matrix of Services was

incomplete, missing or added incorrectly.

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ADVANCED ACADEMIC(GIFTED)

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ADVANCE ACADEMICS CHECKLIST

• Notification of Meeting FM-4851

• Gifted Student Educational Plan (EP) FM-6329

• Gifted Student Educational General Educational Teacher’s Statement FM-6865

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GIFTEDSECONDARY PRE-AUDIT

CHECKLIST

• The checklist is accessible on the Advanced Academic website:

• http://advanceadcademicprograms.daadeschools.net

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COMMON ADVANCEDACADEMICS FINDINGS

• Missing documents (EP, Notification of Meetings form, General Education Teachers Statement, etc.)

• Incomplete documents (Missing signatures, Dates, Demographics, General Information, etc.)

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ENGLISH SPEAKERS OF OTHER LANGUAGES (ESOL)

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English Speakers of Other Languages (ESOL)

• Home Language Survey FM-5196

• Parent/Guardian Notification Letter– Elementary FM-6576– Secondary FM-6577

• Individual Student LEP Plan– Elementary FM-4649– Secondary FM-4650

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English Speakers of Other Languages (ESOL)

• Copy of student’s schedule• Testing instrument

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• http://bilingual.dadeschools.net

Click the “document” link to access the page

END OF YEAR BILINGUAL PROCEDURES CHECKLIST –

SECONDARY SCHOOLS

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ESOL CHECKLIST AND RESOURCES• ELL website from the DOE

http://bilingual.dadeschools.net/bewl/pdfs/ellinks.pdf

• District LEP Plan• ESOL - New Codes Presentation• Individual Student LEP Student

Plans• Meta Training Requirement• WLEP

http://bilingual.dadeschools.net/bewl/documents.asp

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COMMON ELL FINDINGS

• Missing documents (Home Language Survey Form, Notification Letter Parents, LEP Plan)

• Incomplete documents (Missing dates, signatures, Tests, LEP Committee information, LEP Plan)

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STUDENT RECORD REVIEW

• Compare the reported information from your FTE report listed in the Special Program, ESOL Rosters, and OJT student listing with students’ documents.

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STUDENT RECORD REVIEW

• Submit DECO amendments for corrective transmission to Attendance Services - 9028.

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SECONDARY FTE SPECIAL PROGRAM

ROSTER

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FUNDED STUDENTS; ESE LISTING

Verify students’ program Line #

What is the issue?

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Ensure student’s Domain Rating

and program line # is correct

Verify student’s Matrix of Services is correctly totaled with

accurate consideration points

Verify in the IEP if the student is either consultative and logs are

available

Verify student’s services, hours, exceptionality and IEP

documentation

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FTE ESOL PROGRAM ROSTER

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Ensure students are eligible for the ESOL program and receive the correct services and hours

What is the issue here?

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ON-THE-JOB TRAING PROGRAM

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ON-THE-JOB TRAINING CHECKLIST

• Job Training Attendance Record FM- 5248

• Job Search Record Log FM-5888

• Job Training Attendance Record Receipt FM-5889

• OJT Teacher’s Class Roster

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MASTER SCHEDULE EDIT REPORT

OJT student samples are selected from seq/sec

class list

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ON-THE-JOB TRAINING RESOURCES AND CHECKLISTS

• Cooperative Education Teachers handbook and review forms are accessible at the following link:

• http://markndiv.dadeschools.net

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COMMON ON-THE-JOB TRAINING FINDINGS

• Missing OJT time cards• Incomplete OJT time cards• OJT time cards not signed

by either student, employer, or teacher

• Missing Job Search Record Log

• Student not employed• Work hours were less

than 15 hours per week

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FTE REPORT AND REVIEW AREAS• All findings from your FTE

Self-Review must be immediately corrected.

• As appropriate, DECO adjustment must be submitted to attendance Services - 9028

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DECO/ATTENDANCE FORMS

Student DECO Amendment Form (FM-5502)

Student DECO Amendment Special Program (ESE, ESOL, Vocational) FM-7191

Teachers Course DECO Amendment (FM-5503)

Teachers Course DECO Out-of-Field Amendment (FM-5673)

These forms are available on the internet at Http://attendanceservices.dadeschools.net/fte.asp

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DECO/ATTENDANCE FORM

Attendance Correction Form (FM-5556)

This form is available on the internet at Http://attendanceservices.dadeschools.net/fte.asp

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FTE SELF REVIEWFINDINGS AND DUE DATES

• Compile the results from your FTE Self Review and submit findings on the form accessible on the FTE website by the required date:

• http://attendanceservices.dadeschools.net/fte.asp

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SUMMARY OF FINDING MEMORANDUM

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FTE SELF REVIEW SUMMARY FINDINGS MEETINGS AND DUE DATES

Meeting DatesSelf ReviewMemo Due

Date

Mon., May 5, 08 Tues., May 13, 08

Tues., May 6, 08 Wed., May 14, 08

Wed., May 7, 08 Thurs., May 15, 08

Thurs., May 8, 08 Fri., May 16, 08

Mon., May 12, 08 Wed., May 21, 08

Tues., May 13, 08 Thurs., May 22, 08

Wed., May 14, 08 Fri., May 23, 08

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FTE SELF REVIEW SUMMARY FINDINGS MEETINGS AND DUE DATES

Meeting DatesSelf ReviewMemo Due

Date

Thurs., May 15, 08

Tues., May 27, 08

Mon., May 19, 08 Thurs., May 29, 08

Tues., May 20, 08

Fri., May 30, 08

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ATTENDANCE SERVICESAdditional information can be obtained from the Division of Attendance Services, FTE office. Below are contact numbers to address your questions and concerns.

Ms. Mary Lee Snipes, Administrative Director (305) 883-5323

Ms. Yvette Senior-Stewart, Coordinator

FTE Specialists (305) 883-5648Ms. Cynthia Johnson Ext. 2406Ms. Betsy Nadal-McCray Ext. 2402Ms. Pamela Sturrup Ext. 2405Ms. Mariana Vega Ext. 2401