(1) application (2) committee approval (3) check and forms getting a uc grant

UC Financial Committee

(1) Application (2) Committee Approval

(3) Check and Forms

Getting a UC grant

Most important points:Our funding period is September 9th to

December 2nd. No shopping/reading period events.

The UC has a commitment to equal funding. We try not to make value judgments.

We fund only student groups, and all the grant money must be used directly for students. (i.e. not guest presents, accommodation, etc.)

Apply early, apply early, apply early!Get your Completed Project Forms to us

ASAP!

Two types of grants

Retroactive Upfront

You make the expense, we reimburse you.

Must apply and come to us before 21 days have passed since your event took place

Should bring Completed Project Form with you to the interview.

You tell us your budget, we give you a check.

Must reimburse the UC if you do not fully use the amount funded.

Should get us the Completed Project Form before 21 days have passed since your event took place.

UC website : uc.fas.harvard.edu

Click “Apply”

Common Grants Website

Pick “UC” Retroactive or Upfront

List Revenues and Expenditures *describe them clearly*

7-day TimelineApplications due: Sunday by

11:59pmInterview times assigned and

e-mailed to the given e-mail: on Monday

Interview: Wednesday assigned time

Final decisions: e-mailed by the following Monday morning

Check pick-up: usually the following meeting

Interviews: Wednesdays 7-9

CPFs?!

Completed Project Forms

Important points:

Fill the entire form out Do not worry about the

grant IDWrite down the ACTUAL

project expense, a.k.a “the amount that your receipts add up to”

Attach your receipts well – flimsy stuff causes problems

CPF deadline

If retroactive? bring it to the interview

If upfront? up to 21 days after the event before December 2nd

In all cases? ASAP

Q: Meh, why do I care?

A1: You want to get your checkA2: You don’t want to owe us moneyA3: You don’t want more stress

Where do I turn it in?

UC mailbox: Science Center, before you turn into the little hallway that leads to room 109

Wednesdays 7-9!!!

Remits

If you owe the UC from a past semester or a current grant:

write out a check to “Undergraduate Council”

(more than) absolute deadline

LAST MEETING:- last interviews- last chance to hand in CPFs- FiCom world ends

*LAST EVENT DAY

These dates do not exist.

Consult our policies Club Sports - $1000, $1500, $2000 Publications - $500 per semester Musicals and Theatre - $1000 per semester Fundraisers Ticketed events : must donate UC tix, cannot reach profit General Operations Costs – must be crucial to club mission Travel – round trip T-fare, $3.40 per person Food – from $2 to $4 Board retreats - $5 per person Disc Jockeys - $150 Competition fees - $25 A/V equipment – get it from MTS, or we will fund at MTS rates General meetings – we will fund a maximum of 3

Consult our policies Dishware – considered part of food allocationRepeated events – a maximum of 3Printing – 4 cents per sheetPublicity - $10Decorations- must be theme-orientedGuestsShippingAwareness campaigns - $250Fashion shows - $2500Conferences - $3000

Additional Programming and Support

Consider your options – and apply!

Questions?