1 2013 star extended pre-id data corrections march 27, 2013 start time 9 a.m. presenters: michael...
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20132013 STARSTARExtended Pre-ID Data CorrectionsExtended Pre-ID Data Corrections
March 27, 2013START TIME 9 a.m.
Presenters: Michael McDaniel and Nicole Goward
Extended Pre-ID Data Corrections 1March 2013
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ObjectivesObjectives
District STAR coordinators will understand the following about STAR 2013 activities:
1. The benefits of using the Extended Pre-ID Data Corrections module to correct demographic data
2. How to use the Extended Pre-ID Data Corrections module
3. Which multiple-choice administration demographic data can be changed or added
4. How and when to submit Extended Pre-ID Data Corrections
March 2013 Extended Pre-ID Data Corrections 2
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AgendaAgenda
• Extended Pre-ID Data CorrectionsOverview
– What’s new?PreparationData review and data rules Timeline Options for modifying demographic data
– Offline—File submission– Online—Screen data entry
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Extended Pre-IDExtended Pre-ID Data Corrections: Data Corrections:
OverviewOverview
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2013 What’s New2013 What’s New
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• Date for ungraded programs The date used for determining the testing grade of a student in
an ungraded program has changed; for 2012–13, it is November 1, 2012 (Education Code [EC] Section 48000 [a][2]).
• Continuous enrollment data collection Continuous enrollment data will not be processed in STAR
Pre-ID, Extended Pre-ID Data Corrections, on STAR answer documents, or in post-test Demographic Data Corrections.
This field is no longer required for Pre-ID processing. Valid continuous enrollment data entered during Pre-ID will be converted to blank before being forwarded for printing.
• No ASAM data collection Alternative School Accountability Model data will not be
collected in STAR Pre-ID, Extended Pre-ID Data Corrections, or on STAR answer documents.
March 2013
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OverviewOverview
• This module allows districts to:Correct student demographic information for
multiple-choice administrationsAdd missing student demographic information for
multiple-choice administrationsAmend student’s parent/guardian address printed
on individual student report(s)• There is no charge for Extended Pre-ID Data
Corrections as long as a valid purchase order was submitted for Pre-ID.
• All data changes will be reflected at the time of reporting.
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2013 Reminders 2013 Reminders • Any missing demographic information may impact
Federal reporting and funding
• Make sure to mark the disability code and IEP/Section 504 plan for listed Accommodations and Modifications
• Test Security: No unauthorized use of Electronic Devices
• District Data Profile The “District Data Profile” report displays a breakdown
of student counts within selected fields within a selected multiple-choice test administration.
• Missing Demographic Data Report Alert e-mailed to district STAR Coordinators Generated by Pre-ID load and extract Resides on the STAR Management System
Extended Pre-ID Data CorrectionsMarch 2013
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BenefitsBenefits
• Reduce hand-marking of answer documents• Provide more current and accurate demographic
data used to create STAR reports• Reduce the number of STAR Student Reports
returned to the district as undeliverable• Provide potential time and cost savings:
Ensure timely reports with correct dataEliminate the need to provide data at the time of
scoring (cost is $1.32 per student)Realize cost savings over having to use Data
Corrections after STAR reports have been produced
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PreparationPreparation
Determine whether any data need to be updated or added.
• Did the district submit the “Demographic Fields to Be Hand-Marked on 2013 STAR Answer Documents or Entered During Extended Pre-ID Data Corrections” form?
• Have any demographic data for the student changed since Pre-ID was used to print documents/labels?For example: Statewide Student ID English proficiency Student’s address
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Preparation (continued)Preparation (continued)
• Develop a plan and a timeline. Gather the data required to be updated for each student.
Which data require updating? Where can you find the updated data? When will you have the data available?
Update the STAR demographic data. Decide on the method to use:
– On-screen—one student at a time– File—download data, correct, and reload corrected
data– Combination
Updates can be performed over many days.
• Extended Pre-ID Data Corrections must be completed prior to the district’s selected last day of testing for the administration.
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Data Review and Data RulesData Review and Data Rules
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Noncorrectable DataNoncorrectable Data
March 2013
Test Program ID Position 01
District Name Position 02 – 21
County/District Code Position 22 – 28
Student also assessed with STS Position 29
School Name Position 31 – 50
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Noncorrectable DataNoncorrectable Data
March 2013
School Code Position 51 – 57
Delivery Name Position 61 – 80
Delivery Code Position 81 – 90
Student Assessed with CAPA Position 211
Multiple-Choice Admin Period Position 214 – 215
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Noncorrectable DataNoncorrectable Data
March 2013
Writing Test Date Position 216 – 217
Student Assessed with CMA – English–Language Arts
Position 218
Student Assessed with CMA – Mathematics
Position 219
Student Assessed with CMA – Science
Position 220
Extended Pre-ID Data Corrections 14
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Correctable DataCorrectable Data
• All other student demographic data
• Parent/guardian address
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TimelineTimeline
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17March 2013
Pre-IDCutoff Date
First Day of Testing
Supplemental/Late Pre-IDCutoff Date
Last Day of
Testing
Edit using Extended Pre-ID Data Corrections
Additional records
Edit using Extended Pre-ID Data Corrections
Upload file or enter online
Upload file or enter online
Download file and upload with edits or edit online
Download file and upload with edits or edit online
TimelineTimeline
7 calendar daysApprox. 3 WeeksApprox. 6–9 Weeks
2-day blackout period
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Modify Demographic Data Offline:Modify Demographic Data Offline:File SubmissionFile Submission
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Extended Pre-ID Data Extended Pre-ID Data CorrectionsCorrections
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Extended Pre-ID Data Extended Pre-ID Data Corrections MenuCorrections Menu
March 2013
Download a file containing all extracted Pre-ID records that are still available to be edited.
Upload a file containing corrected records for all extracted Pre-ID records that were downloaded.
Display status of uploaded file and errors encountered on edited
records. Unedited records do NOT pass through validation routines.
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1. Request a file by selecting the Download Extract File link in the Extended Pre-ID Data Corrections area of the left navigation bar.
2. Select the checkbox next to the text “My Extended Pre-ID Data Corrections File for.”
3. Select the Submit Data Request button.
4. The extract file will be available for download the following day.
5. Select the file name to download the data.
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Modify Demographic Data: ProcessModify Demographic Data: Process
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Step 1: Download DataStep 1: Download Data
March 2013
Check this box
Request download
Download file next day
Extended Pre-ID Data Corrections 22
Data in the file
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Step 2: Edit DataStep 2: Edit Data
• Edit using text editor Use EditPad, Text Pad or other commercially available text
editors.– Cannot use Notepad, Notepad will not preserve formatting
Editor should feature the following:– Line number option– Column number option– Word wrap OFF option
• NEVER IMPORT THE DATA INTO EXCEL OR ANY OTHER APPLICATION THAT WILL REFORMAT THE DATA.
• Make changes to demographic data. NEVER add student records.
• The only acceptable format for upload is a fixed-format text file (.txt).
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Select the Upload File link in the “Extended Pre-ID Data Corrections” area in the left navigation bar.
March 2013
Select Browse to locate your file
Select Load File to start your upload
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Step 3: Upload Amended FileStep 3: Upload Amended File
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File Upload MessagesFile Upload Messages
• Successful upload “An e-mail will be sent to provide you the results of your student file.
Please return later to view the results.” “Your file has been accepted. An e-mail address is not defined for you.
Please return later to view the results.”• Unsuccessful upload messages
“The file extension is not valid for upload. Please submit a text file (.txt).” “A file with the same name as [filename] has already been submitted.
Please resubmit the file with a new file name.” “File will not be accepted after the [Last Day of Testing].”
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Step 4: Review Uploaded Data File Step 4: Review Uploaded Data File StatusStatus
Select the Upload File Status link in the “Extended Corrections” area in the left navigation bar to view information about data errors in the upload file.
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Step 4:Step 4:Review Uploaded Data File Status (cont.)Review Uploaded Data File Status (cont.)
File Status:Submitted – File has been uploaded but not processed.In Process – Data records are currently being validated.Error – File contains some data records that are in error. Select Error to
obtain a list of errors (similar in structure to Pre-ID).Complete – All data loaded and processed without errors.Failed Processing – File loaded with errors and failed to process.
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Step 5: Correct ErrorsStep 5: Correct Errors
Select the Error link in the “Status” column to display a list of errors.
March 2013
Note:Errors should be corrected. Some errors, when left uncorrected, may incur additional charges to the school district.
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Modify Demographic Data OnlineModify Demographic Data Online
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Extended Pre-ID Data Extended Pre-ID Data CorrectionsCorrections
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Extended Pre-ID Data Extended Pre-ID Data Corrections MenuCorrections Menu
March 2013
Search and edit individual student records
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Search for a StudentSearch for a Student
March 2013
Enter search criteria in at least one Primary Search Field.
Enter search criteria in any of the Secondary Search criteria
fields to narrow the search.
Select Search to see matching criteria for
student(s).
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Student Student
Select the student’s last name to view the data associated with the student.
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Modify Student Demographic Modify Student Demographic DataData
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District Data Profile ReportDistrict Data Profile Report
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District Data Profile Report District Data Profile Report
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District Data Profile District Data Profile
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Last Step: Download Data againLast Step: Download Data again
March 2013
Check this box
Request download
Download file next day
Extended Pre-ID Data Corrections 38
Data in the file
Your record of corrections made.Your record of corrections made.
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Questions?Questions?
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More Questions?More Questions?
For STAR technical questions:STAR TAC—800-955-2954
For STAR policies: CDE—916-445-8765
For accountability questions:CDE Academic Accountability Unit—916-319-0863
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Next STAR Webcast:Next STAR Webcast:May 22, 2013May 22, 2013
STARSTAR Reports PreviewReports Preview
March 2013 Extended Pre-ID Data Corrections 41
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