american chemical society welcome to the division track (hosted by dac) rodney bennett chair,...

American Chemical Society

Welcome to the Division Track (hosted by DAC)

Rodney Bennett

Chair, Committee on Divisional Activities



Let’s Get StartedJulie Smist, Communications and Technology Sub-committee Chair, Committee on Divisional Activities

Ice breaker Questions

1. What is your leadership role in your Division in 2016?

1. RED – Chair or Chair-Elect

2. GREEN – Councilor

3. YELLOW – Secretary or Treasurer

4. BLUE – some other role

2. To which size class does your Division belong?

1. RED – Class I

2. GREEN – Class II

3. YELLOW – Class III

4. BLUE – don’t know

American Chemical Society 3

More Questions

3. When was your Division’s Strategic Plan updated?

1. RED – within the last 3 years

2. GREEN – between 3 and 5 years

3. YELLOW – more than 5 years


4. Has your Division received an IPG?

1. RED – YES

2. GREEN – NO



Final Questions

5. Does your Division have an MPPG representative?

1. RED – YES

2. GREEN – NO


6. What % of ACS members belong to one or more divisions?

1. RED – less than 25%

2. GREEN – 30% - 40%

3. YELLOW – 40% - 50%

4. BLUE – greater than 50%



Governance – Committees

Councilhttp://www.acs.org/content/acs/en/about/governance/councilors.html

Handbook for Councilors:http://www.acs.org/content/dam/acsorg/about/governance/councilors/councilor-handbook-2012.pdf


ACS Committees

• Joint Board-Council Committees (12)• Society Committees (2)• Board Committees (13) • Council Committees (6)

• Divisional Activities*• Economic and Professional Affairs• Local Section Activities • Meetings and Expositions*• Membership Activities• Constitution and Bylaws

• What do they do? Much of the tactical governance work of the Society.


Divisions and ACS

• 32 technical divisions• Autonomous 501(c)(3) organizations, each with its own

set of bylaws• Division membership – approximately 36.2% of ACS

members choose to belong to one or more divisions (57,366 / 158,551)

From 2015 year-end data.


Interacting with DAC

Why does it exist?How is it structured?

Why do Divisions exist?

• To connect division members and others to the information and people they need to succeed professionally.– I want access to my discipline’s technical/professional

information– I want to connect and communicate with like-minded chemists.

• Provide recognition through awards, grants/scholarships, fellowships, and other means.


Divisions and DAC

• Divisional Activities Committee (DAC)– Chair: Rodney Bennett, 2016– Comprised of ≈ 25 Division and Local Section

Councilors (lots of division representation, but we don’t have reps from every division)

– Meets at each national meeting


DAC Charter Bylaw III, 3d(1)(c)

Study and make recommendations concerning Society policy affecting interests of divisions

Assist divisions in coordinating their efforts with Society and Local Section activities

Promote interdivisional cooperation and communication Cooperate with the Committee on Meetings and

Expositions…. Perform duties incident to the creation of new

divisions…… Acting for the Council….in approving the affiliation of

divisions with other technical organizations


How DAC is Structured to Serve Divisions

• Divisional Activities Committee (DAC)

– Subcommittees• Communications and Technology• Governance and Reporting• Divisional Enhancement and Outreach• Technical Programming and Collaboration• Multidisciplinary Program Planning Group (MPPG)


Communications and Technology Subcommittee

• Chair: Julie Smist• Mission: To facilitate divisions leveraging technology to

communicate with their members, other divisions, DAC and other external stakeholders.

• Reviews tools divisions use to communicate both internally (across divisions) and externally.


Governance and Reporting Subcommittee

• Chair: Roger Egolf • Reviews all Division and Secretariat annual reports• All DAC members review annual reports• Keeps DAC committee apprised of petitions • Recommends an official position for the full DAC

committee to consider for distribution to the Committee on Constitution and Bylaws and the Council


Annual Reports

• Written by Division members to record what the Division has accomplished in the past year

• Offer highlights of division activities• Give ideas for other divisions to use• Provide data for DAC to present to Council Policy

Committee• Serve as historical documents


Completed Annual Reports

• Consists of Administration and Financial Form, as well as event summaries

• Submit to DAC Support by February 15– To be eligible for ChemLuminary Award– Must be received before a division can receive

its annual allotment


Divisional Enhancement and Outreach Subcommittee

• Co-chairs: Jeanette Van Emon and Silvia Ronco • Assists divisions with meeting their objectives

– Provides financial support– Recognizes excellent division initiatives [through the

ChemLuminary Division Awards]– Encourages collaboration among divisions, between

divisions and local sections, and/or society committees, and/or external groups


Divisional Enhancement and Outreach Subcommittee

• Provides financial support Innovative Projects Fund

o 10% of annual division allotment o Proposals and guidelines available on web, due February 1st or July 1st

• Recognizes excellent divisional initiatives Outstanding Division ChemLuminary Award Must submit annual report, self-nominate by Feb. 15

• Encourages Collaboration Division/Local Section ChemLuminary award co-sponsored by DAC &

Committee on Local Section Activities


Technical Programming and Collaboration Subcommittee

• Chair: Mike Appell• Develops policy for division programming at national

meetings • Promotes multidisciplinary programming• Deals with meeting related topics• Serves as liaison between DAC and Meetings and

Expositions Committee• ACS Presentations on Demand (POD) and POD shorts


MPPG Subcommittee

• Chair: Daniel Daly• Representatives from all divisions• Responsible for planning society thematic,

multidisciplinary programming• Operating for now as DAC subcommittee • Will work with divisions on broader enhancements of

national meeting programming


DAC Activities• Initiated thematic programming concept starting with

the 2006 fall national meeting• Worked with M&E, ComSci to create the

Multidisciplinary Program Planning Group to oversee continuing thematic programming

• Reviewed division allocation formula for Council: Dallas 2014

• Sponsors annual Leaders’ Track at ACS Leadership Institute for division chairs

• Provides support to divisions



Get Involved, Stay Involved (GISI)

• This online resource is where you’ll find tips, tools and news to efficiently execute your volunteer duties.

• Online resource for veteran volunteers and new volunteers with essential links of volunteer procedures and resources specifically geared towards Divisions.

• Links are organized according to topic areas: Logistics, National Meetings, Engaging Members, Event & Meeting Planning, Leadership Skills, Division Information.

• The most time sensitive items and communications are listed to the right in the “What’s Important Now!” area.

• www.acs.org/getinvolved

http://www.acs.org/getinvolved


Get Involved, Stay Involvedwww.acs.org/getinvolved

• Resources for– Technical Divisions– Local Sections– Outreach Coordinators– Quick Volunteer

Opportunities– Silver Circle– ACS on Campus

• It’s your one-stop shop for resources technical division leaders need to be successful.


Get Involved, Stay Involvedwww.acs.org/getinvolved


www.acs.org/getinvolved

Resources are grouped into thesesix sections for Division Leaders• Operations• National Meetings• Engaging Members• Event & Meeting Planning• Leadership Skills• Division Information

Get Involved, Stay Involved


OperationsThe tools you need to help yourun your division.

– Annual report resources– Financials (dues, taxes, etc.)– Election/Bylaw information

www.acs.org/getinvolvedGet Involved, Stay Involved


National Meetings– MAPS information– Program Chair resources



Engaging MembersTools for member communication, recruitment, and recognition.

– ACS Network– Best Practices– eRosters– Grants & Awards



Event & Meeting PlanningResources for events outside ofACS National Meetings.

– Local Section Events– Regional Meetings– Science Cafés



Leadership SkillsAll things related to the ACS Leadership Development System.

Note: Slides and other information from the 2016 ACS Leadership Institute will be posted in this section following the event.



Division InformationDemographic info about divisions,ACS staff and DAC resources, aswell as answers to the most frequently asked questionsabout divisions.



Interacting with ACS - DAC

TD

DAC

DAC members

Office of member communities

GISI

How to Interact with DAC?

• Meets Sundays from 8am - noon at each national meeting; guests welcome except for brief closed sessions, subcommittees meet various times Saturday prior to committee meeting

• At annual ACS Leadership Institute• Website: www.acs.org/getinvolved • E-mail: [email protected]


http://www.acs.org/getinvolved

2016 DAC Roster


Divisional Activities (DAC) Name Division/Local Section Mr. Rodney M. Bennett, Chair Agrochemicals Dr. Martin A. Abraham Industrial & Engineering Chemistry Dr. Michael Appell Agricultural & Food Chemistry Dr. Huw M.L. Davies Organic Chemistry Dr. Roger A. Egolf History of Chemistry Prof. Semih Eser Energy & Fuels Dr. Mark D. Frishberg California Local Section Mr. John M. Long Akron Local Section Dr. Mary Ann Meador Polymer Chemistry Dr. Silvia Ronco Inorganic Chemistry Dr.. Maria M. Santore Colloid & Surface Chemistry Dr. Douglas J. Sawyer Central Arizona Local Section Dr. Julianne M.D. Smist Connecticut Valley Local Section Dr. James M. Takacs Nebraska Local Section Dr. Jeanette M. Van Emon Agrochemicals Dr. Dean C. Webster Polymeric Materials: Science & Engineering Committee Associates Dr. Joe D. Allison Energy & Fuels Dr. Robert B. Moore Polymer Chemistry Dr. Sadettin Ozturk Biochemical Technology Consultant Dr. Kenneth C. Mattes Northeastern Staff Liaison Mr. John C. Katz American Chemical Society Committee on Committees Liaison Dr. Mitchell R.M. Bruce Maine Local Section

Divisional Officers Caucus (DOC)

• Current chairs: Mike Appell and Mary Ann Meador• Meets on Tuesday from 4-6:30 pm during each national

meeting• Gathers past and present Division officers • Unofficial forum for informal discussion of mutual

concerns



• Provides assistance to division leaders so they can complete their volunteer duties as easily, efficiently, and effectively as possible

• Provides logistical support to divisions with respect to division dues, officer lists, cosponsorships

• Maintains a website that supports division needs especially those of division officers and division volunteers

• Administers division dues and allocation payments

ACS Office of Member Communities


Office of Member Communities (con’d)

• Supports divisions’ efforts in the area of social media• Supports (along with the Office of International

Activities) divisions’ international engagement• Maintains division e-Rosters• Supports Committee on Divisional Activities (DAC)

Break-out 1: What are your key challenges?

What is your role?• Setting vision?• Ensuring task completion?

What are the unique benefits of being a member of your division?• How do you communicate those

benefits?

How does your division interact with/ engage members?• Within the division• ACS members not in your division• International chemists


Running your

Division


Sources of Funding

• Division Allocations• Semi-Annual Division Dues• Semi-Annual Innovative Project Grants• Thematic Program• Division Initiatives


Division Allocation Formula

Allotment Category Base: 15%

Per Member: 12.5%

Innovative Projects: 10%

Nat’l Mtg Programming: 62.5%


National Meeting Programming Details

Programming Category (total = 62.5%)# of attendees at oral sessions: (30.0% of total)

# of members at meeting: (16.25% of total)

# of posters presented: (16.25% of total)


Division Dues• Division Dues

– Division dues collected by ACS (Member & Subscriber Services)(except RUBB)

– Revenues distributed semi-annually to Divisions• Average Division Dues Distributions 2014

– Class I: $12K – Class II: $24K – Class III: $75K

• Average Allocations in 2014– Class I: $15K– Class II: $36K– Class III: $71K

Class I (fewer than 2000 members): AGRO, BMGT, CARB, CATL, CELL, CHAL, CHAS, CINF, FLUO,GEOC, HIST, NUCL, PROF, RUBB, SCHB, TOXI

Class II (2000-3499 members): AGFD, BIOT, COLL, COMP, ENFLClass III (3500+ members): ANYL, BIOL, CHED, ENVR, I&EC, INOR, MEDI, ORGN, PHYS,

PMSE, POLY

Purpose of Innovative Project Grants (IPG)

To provide seed grants for new, innovative, and creative ways for divisions serve their members with reduced financial risk to the division.

IPGs are not designed to: • Fund ongoing division activities (for example, if an IPG-

supported activity ‘takes off’, DAC does not intend to support with additional IPG funds)

• Fund substantially similar activities that the division has tried previously



Innovative Project Grants• Innovative Project Grants

– Innovative Project Grants Pool: 10% total division allocation– Grant applications are reviewed at national meetings by the

Divisional Enhancement Subcommittee of DAC

• Denver 2015: Distribution: $53,500– AGFD, AGRO, CHAS, CHED, COLL, HIST, ORGN, PROF, SCHB

• Boston 2015: Distribution: $77,050– AGFD, BIOT, CELL, CHED, CINF, COMP, HIST, I&EC, INOR, NUCL,

POLY, SCHB


Thematic Program

• Thematic Program Participation at each National Meeting– $30k provided by DAC– Contact NM thematic program chair to request

support– Credit will be applied to your division’s ACS NM

invoice– Divisions use funds in accordance with their

bylaws/policies

American Chemical Society 50American Chemical Society 50

Annual Reports—FORMS• FORMS (Forms Online Reporting Management

System) is the web-based tool for division annual reporting.

• Two parts: administration and financial.– Each form has mandatory fields.– Information helps DAC to evaluate the activity level as

well as the

• Events are optional but they do drive the ChemLuminary nomination process

• 2015 Reports are due February 15th, 2016.• www.acs.org/FORMS

http://www.acs.org/FORMS

Annual Reports—FORMS

• www.acs.org/FORMS


Administration Form


FORMS Features

• Financial Form Excel Template– Financial form can be completed offline and

uploaded into FORMS• Return Forms

– Chairs can return a submitted Administration or Financial form to the Secretary or Treasurer

• Copying Events– Events can be copied to speed up the event creation

process• Best Practices Tab


POD Shorts

John C. Katz

Director, Member Communities

Staff Liaison, Committee on Divisional Activities


Big Idea

ACS is in a global competition to obtain and disseminate high-quality scientific information.

To further that goal, we want to make it as easy as possible for people to contribute/consume scientific information that will advance careers, and the science.


Presentations on Demand

Since the 2009 Salt Lake City meeting, ACS has been capturing and posting selected, full-length presentations delivered at national meetings.

Content includes audio-synced slides and audio.


Cost/Benefit of POD

Benefit: Selected speakers at national meetings receive greater exposure for their work.

Benefit: More ACS members can access content delivered at national meetings, whether or not they attended the meeting.

Cost: Expensive to capture due to labor and equipment costs in hotels and convention centers.


POD Changes for San Diego

1.We will target about 125 full-length POD, down from about 175

2.At front end of process, we will ask divisions for their recommendations for the most optimal sessions to capture

3. One–two weeks before the San Diego meeting, we will send divisions the planned schedule of actual recordings


Challenge: How to Capture/Share Content at a Lower Cost

POD Shorts Concept:

Participating presenters use 3-5 minutes of video time to share – with or without slides - what they think their fellow scientists most need to know about their presentation.


POD Shorts Advantages

• Potential appeal to a wider range of NM presenters• Shorter pieces of content may be more inviting to

consume for time-challenged audiences • Presenters may record and review their presentation,

doing several “takes” in our ‘studio’ • ACS staff can capture and disseminate POD Shorts at

about 1/5 the cost of full-length POD


POD Shorts in San Diego

We will focus only on four divisions:

MEDI, ORGN, POLY and PMSE• Introduce peer review to the process• Target 20 posted POD Shorts from each

division• Desired result: Higher quality content with

greater audience appeal


Post-San Diego

• POD Shorts to be posted with POD content approx. 4 weeks after meeting

• Assess San Diego POD Shorts experiment with DAC in April/May

• Repeat/modify POD Shorts pilot in Philly• If advisable, produce plans to scale approach

in 2017



Recruiting, Retaining, Engaging ACS Division Members

Free Division Membership Data

23,746 new members joined ACS in 2014. Of that number, 8,916 joined a division at no cost.

As of 11.24.15, 32.4% of those who joined a division at no cost in 2014 paid to extend their division membership, or purchase another division membership.

Put another way:• 38% of those eligible for a free division membership in 2014 availed

themselves of the offer.• Of those who tried a division for free in 2014, 32.4% renewed with that

division, or pay for a different division membership.



National Awards Program

Mission:To promote and deliver a high-quality recognition program that highlights the contributions of members of the chemistry enterprise by actively engaging chemical practitioners worldwide.

• 65 National Awards

• 46 technical

• 19 non-technical

• More than 800 nominations received annually; 987 received for 2016 cycle

• Call for nominations opens July 1, closes Nov. 1

Women, industry, and government members are significantly under-represented in the pool of ACS national award nominees.


*Data Source: Chemical and Engineering News, annual announcement of National Award recipients**Data Source: 2013 ACS Membership Survey***Data Source: Combination of 2013 Membership Survey results and member record information

Male Female Academia Industry Government

Nominees 83% 17% 91% 5% 3%

Recipients* 82% 18% 78% 17% 5%

ACS Membership** 71% 29% 36% 54% 8%

Division Membership*** ~71% ~29%

~35%


Divisions can sponsor National Awards

• I&EC: ACS Award in Industrial Chemistry• CHED: George C. Pimentel Award in Chemical Education (Cengage

Learning, co-sponsor)• COMP: ACS Award for Computers in Chemical and Pharmaceutical

Research• ENVR: ACS Award for Creative Advances in Environmental Science

and Technology (ACS Pubs, co-sponsor)• NUCL: Glenn T. Seaborg Award for Nuclear Chemistry • PHYS: E. Bright Wilson Award in Spectroscopy• PHYS: Irving Langmuir Award in Chemical Physics (GE Global

Research, co-sponsor)


Current Cost of Division Sponsorship (annual)

$5,000 Cash Award

$ 500 Certificate

$1,350 Admin fee

$2500 Travel

$9,350

$300,000 will endow an ACS National Award


ACS Fellows Program

Mission:To recognize and honor members who have made significant contributions that have a lasting impact in the chemical sciences and who also have provided exceptional volunteer service in the ACS community.

ACS industry members are significantly under-represented in the pool of Fellow nominees


Nominees Recipients ACS Membership*Male 77% 67% 71%Female 23% 33% 29%Academia 74% 62% 36%Industry 12% 18% 54%Government 8% 10% 8%

*Data Source: 2013 ACS Membership Survey

Your Help Is NeededTechnical Divisions can be key players by:

Increasing the number of outstanding individuals nominated for the Fellows Program and National Awards, especially members from industry

– Identifying individuals from your division who will be responsible for identifying good nominees

– Encouraging your members to submit nominations (call for nominations opens Feb. 1, closes April 1)



Strategic Planning

ACS supports division strategic planning efforts• Divisions can request up to $2,000 in IPG support from DAC every

5 years• The Leadership Advisory Board (LAB) offers proven strategic

planning facilitation services to divisions. For more information on LAB’s services, please contact the following staff member:

Mark O’Brien ([email protected])


Division Leaders Track

Sunday, January 24th

Leadership Courses• What did you learn?• What will you apply?• What else would you like?


ACS International Center & Office of International Activities

A Global Resource for ACS Division, Technical Section and Chapter Leaders

www.acs.org/international

ACS INTERNATIONAL CENTER™

global.acs.org


• Vetted, curated Information on over 600 international STEM scholarships, internships, fellowships and travel awards

• 16 regions worldwide

• 6 experience levels

• Get Questions Answered: Information on upcoming calls for proposals, eligibility updates, and deadline extensions

• Interact with representatives from embassies and international organizations

The ACS International Center™ is the essential guide for scientists and engineers looking to study, work, and conduct research overseas.

International Center Homepage


Why is this important?


• ACS has a vested interest in promoting scientific collaboration worldwide

• Global ACS members, CAS submissions• We live in an extremely interconnected world• International collaboration has a positive impact

on publication success*• STEM students are increasingly studying abroad

(22% in 2014)

The Scientific Impact of Nations: Journal Placement & Citation Performance. Matthew J. Smith, C. Weinberger, E. Bruna & S. Allesnia, DOI: 10.1371/journal.pone.0109195


New! Advanced Search

• Search by keywords• Search by STEM topic• Search by country or region• Search by Experience level (undergraduate, graduate, senior

professional, etc.)

29 ACS International Center ™Affiliates


Affiliates of the International Center are embassies, institutions and international organizations who have joined hands with the ACS to promote international exchange opportunities to those seeking to gain intellectual experience abroad.

global.acs.org


Global Chemistry International Newsletter• Releases 15th of every month• Sections:

– ACS Announcements– Funding Opportunities– International Currents– Regional News & Resources

(Africa & Mid. East, Asia, Europe,

Latin America, North America)

• Happy to promote Division/Section news

• Email [email protected] to subscribe


mailto:[email protected]

Office of International Activities (OIA) Support


• Connect Division/Technical Section leaders with collaborative opportunities worldwide (work with other societies)

• Catalyze collaboration with ACS International Chapters• Promote globally focused division opportunities through Global

Chemistry • Provide insight on ACS international membership • From the OIA Mission: • ….OIA serves the ACS Committee on International Activities by working with ACS

governance and other ACS units to build global networks for our members that enable the broader chemistry community to engage in international research and education - targeting areas where chemistry provides solutions to global challenges. As a nexus of global activities, OIA cultivates and evaluates the current and envisioned ACS landscape regarding global chemical science, engineering and educational engagements…. It is OIA’s goal to assure a relevant, high performing and enduring ACS global presence in service to Society leadership, ACS members and staff.


• Does your division have a strategy?• How does your division let others know who

you are?• How does your division communicate to

– Members?– ACS members not in your division?– Students?– International chemists?

• How does your division ask for volunteers?• How does your division leverage lies to journals?


What help do divisions request?

What experiments are divisions conducting to enhance member value?

What is the extent of international participation in divisions?

What are some specific examples of division international outreach?

What can divisions/ ACS do to share best practices – reduce the need to re-invent tools to provide member value?

84

Division Best Practices

Best Practice Defined

Technique or methodology that, through experience and research, has proven to reliably lead to desired results.



Division annual reports indicate many divisions have similar challenges

Challenges from Annual Reports• Develop volunteers • Recruit volunteers• Meeting content • Benefits to members not attending National Meetings• Information to members• Younger chemists engagement• Awards

Additional ChallengesFund raising for meeting content, Communication tools and skills, Frequency of leadership turnover


IPGs granted from 2012 – 2015 indicate divisions have similar development interests

Category Granted PercentWeb information/ Service 14 13Young Chemist/ Student support 25 24NM Programming 6 6Regional meeting support 7 7International outreach 16 15Member outreach/ recruiting 21 20Career Training & Networking 6 6Strategic Planning 3 3Marketing 2 2Diversity 4 4

104 IPGs were granted in the period 2012 -2015

88American Chemical Society

AGFD

ANYLBIO

CARB

CELL

CHED

CINF

BMGT

COLL

COMP

ENVR

FLUO

HIST

I&EC

INOR

MEDI

BIOT

NUCL

ORGN

PMSE

AGRO

PHYS

POLY

PROF

CHAS

GEOC

SCHB

CHAL

TOXI

CATL

ENFL

0%

5%

10%

15%

20%

25%

30%

35%

40%

- 2,000 4,000 6,000 8,000 10,000 12,000 14,000

% o

f Int

erna

tiona

l Mem

bers

Total Division Membership

ACS International Members


Examples of Divisional International Outreach

AGFD joint symposium in Thailand on April 3-4, 2014. ANYL working with the RSC on joint programming ideas.: FACSS meeting in the

US. CHAS scientist from Iraq attended a National ACS meeting. CHAL Working with a pharma/biotech forum in China. European attorneys

present on EU law at the ACS national meetings.

HIST translation and publication of research document on "false elements”

ORGN Travel grants to exchange graduate students to and from Europe to attend conferences overseas.

POLY See answer to previous question.PMSE 2 joint symposia: one in China in 2012 and the other in the US in 2013.PMSE sponsored a session with the Chinese Chemical Society -- Polymer

Division in 2012

What divisions are doing• Webinar Program to Enhance the AGRO Membership Experience• PHYS Undergraduate and Young Faculty Mentoring at ACS

National Meetings• Inaugural ACS-PMSE/Chinese Chemical Society-Polymer Division

(CCS-PD) Joint Symposium on Polymers, Chengdu, China.• Involve existing POLY/PMSE student chapters in assisting

students and faculty at other colleges and universities in establishing new chapters.

• Attract leading scientists, regulators, and pest control practitioners to interactive discussion sessions on how best to increase the development and use of biopesticides

• Teach chemistry students how to translate the scientific discoveries into commercial products or services.


What divisions are doing• Encourages student members to develop their science communication

and teamwork skills in a creative environment while concurrently learningabout chemistry through the lens of Cajun cuisine.

• Teach chemistry students how to translate the scientific discoveries into commercial products or services.

• Develop and implement an online laboratory safety training course and certification program designed to document proficiency to potential employers in industry and academia.

• Bring archaeologists, conservators, and other scientists together who use chemical methods of analysis.

• Offer the first multi-day medicinal chemistry course in India, serving as the basis for additional scientific exchanges in the future.

• rain Division members in an interactive, entrepreneurial workshop, to translate their research into innovation and job creation.



Next steps: Best Practice Sharing

• DAC– Shares Best Practices overview with division ExComs– Creates electronic sharing site for Best Practices– Makes POD short technology available for division promotions– Shares data on division membership by local section– Engages MAC to assist with recruitment/ engagement

• Divisions– Collect Best Practices on a separate “FORM”– IPG report becomes a poster– Division creates and a “who we are” Poster– Division displays IPG and information posters at SciMix, etc.

Discussion

• Would developing tools to help share Best Practices be valued by your division?

• Would your division participate in sharing – adapting Best Practices?

• Feedback – comments on next steps/ action plans:• Would you add steps• Would you eliminate steps• What would you like done first

• Would you help sell this to your ExComs?


Resources: What Will You Tap, and When?

• Committee on Divisional Activities (DAC)• ACS Staff, particularly Member Communities• Get Involved Stay Involved (GISI Website)• Funding Sources (Annual Allocation/Twice Yearly Dues/IPG/MPPG• Leadership Advisory Board Strategic Planning Retreats• Development Office Staff (if you expect donations to your division)• Recruiting/Retaining Members• Division Best Practices (if you don’t want to reinvent the wheel)• Becoming More Active Internationally • Leveraging Content Delivered at National Meetings


Placeholder for Martha/Kathleen Slides


Break Out #3: What is your job?

How does your divisional operating structure fit with what you have learned?

Are you responsible for decisions (CEO)?Are you responsible for execution (COO)?

What do you need to do?What can you delegate?

When do you need to do it?

Who can you turn to for help:In your division?At ACS?


ACS Leadership Development System®

Strategic Planning Retreats

A Discussion with ACS Division Leaders

Kathleen Schulz

ACS Board of Directors, SPR Facilitator

January 24, 2016


The Challenge – Thriving DivisionsStrategically Optimizing Impact & Investment

MISSION,VISION,CORE

VALUES

GOAL 1: PROVIDEINFORMATION

CHALLENGESOPPORTUNITIES

STRATEGIES

MEASUREMENT

ENVIRONMENTSCAN

GOAL 2: ADVANCCE MBR CAREERS

STRATEGIES

MEASUREMENT

GOAL 3: IMPROVEEDUCATION

STRATEGIES

MEASUREMENT

GOAL 4: COMMUNICATE- CHEMISTRY’S

VALUE

STRATEGIES

MEASUREMENT

Consistent with ACS Mission, Vision & Goals… & With Unit’s Mission/Vision,

Use EScan & Division Strengths/Weaknesses to Select Optimal Goals & Strategies

3-5 yr timeframe

6-18 mo. timeframe


What Is “Strategic Planning”?

• Focused on outcomes

• Consensus-based

• Decision oriented

• Roadmap to the future

A disciplined, creative process for determining how to take our organization from

where it is today to where we want to be in the future.

We can't solve problems by using the same kind of thinking we used when we created them.

Do We Need to Do It?Strategy Check-up…

Strategic or busy? (“Just busy” = Mostly tactical) Real impact? Best bang for the buck?

Strategic plan check-up questionsWritten Plan?Strengths and weaknesses?Aligned to ACS planGroup buy-inDoes it consider current trends affecting our work?


Why the ACS Strategic Planning Retreat?


• Understand the ACS process• Alignment and synergy• Facilitators are ACS members

• Volunteer peers and colleagues• Trained and qualified• Facilitators designed the retreats/customize for YOUR GROUP

• Actionable, customized, consensus-built Plan• Prioritized Portfolio of Goals• Ready to go strategies• Re-invigorated team

The CHASStrategic Plan

MEASUREMENT MEASUREMENT

Mission: The ACS Division of Chemical Health and Safety provides authoritative technical resources and mentorship in chemical health and safety for all.

. GOAL 1:. Sponsor two educational programs per year on chemical health and safety topics: 1 on fundamentals, 1 on advanced topics. [Impact, H; Resources, L-M]

MEASUREMENT

GOAL 3: Be a visible advocate and champion for the Chemical Health and Safety mission to the ACS and the public. [Impact, H; Resources, M]

1-1. Expand and rename the Workshop Committee to the Education Program Team (EPT) to manage courses, workshops, webinars and other education offerings by the Boston August 2015 meeting [Impact, H; Resources, L] [Champion: Russ Phifer]

GOAL 2: CHAS will be the preferred and accepted resource for authoritative chemical health and safety information. [Impact, H; Resources, M-H]

1-2. The EPT will develop an education course plan by May 2016. [Impact, H; Resources, M] [Champion: Kimi Bush]

1-3The EPT will perform a survey to measure interest in possible advanced topics, venues, delivery formats, and length of courses by July 2016. [Impact, H; Resources, L] [Champion: Ellen Sweet]. -

2-1. Redesign the DCHAS website by end of 2016[Impact, H ; Resources, H ] [Champion: Ralph Stuart]

2-2. Have a programming presence at two regional meetings by end of 2016. [Impact, M; Resources, M] [Champion: Harry Elston]

2-3. Use a pilot webinar (by San Diego Meeting) to develop a model for presenting webinars by end of 2016. [Impact, H; Resources, M] [Champion: Frankie Wood-Black].

2-4. By the end of 2016, develop a repository where CHAS professionals can go to find a list of reference materials [Impact, H; Resources, M] [Champion: Monique Wilhelm]

Develop a lessons learned collection distribution system that consists of “Lab near miss” app, mini-grant program for lessons learned video (1/quarter), use social media to solicit lessons learned experiences, and network with The Safety Zone blog. [Impact, H; Resources, H] [Champion: Neil Langerman]

3-2Investigate feasibility of present “Ask Dr. Safety” on the Expo floor with demos in San Diego (2016), put on the web page (2016), and develop an app to support “Ask Dr. Safety” (2018). [Impact, H; Resources, M] [Champion: Neil Langerman]

3-3. Develop an organizational neural network map of DCHAS in 2016. [Impact, H; Resources, L] [Champion: Jim Crandall]

What is Being Said About the Retreats

The retreat was an extremely in depth and effective means of reviewing and revising our committee’s goals and activities with regard to our charter, constituency, and the Society. The LAB Strategic Planning Retreat is particularly advantageous for ACS committees and divisions since it is modeled on the Society’s process.

-- Dotti Miller and Doug Hausner, YCC

The materials were customized to our situation and we were able to come away with a 3-5 year Strategic Plan for immediate implementation that has allowed us to hit the ground running and not lose the momentum achieved in the energizing weekend event. The facilitators understand how ACS works and [can identify] the resources available to help us meet our goals.

--Lisa Houston, Energy and Fuels Division


Actions for ACS Technical Divisions interested in having a LAB-facilitated strategic planning retreat


• Plan the budget well in advance to account for the expenses of running a strategic planning retreat.

• Keep in mind that LAB can only handle a finite number of retreats in a given year.

• SPRs recommended every 3-5 years


Questions?

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