amec 2017 schedule 3-9-17 - c.ymcdn.com · amec opening session resume leadership session -dr....

1

2017 SNMA ANNUAL MEDICAL EDUCATION CONFERENCE ~ ATLANTA Master Schedule v.13, as of March 13, 2017

Abbreviations: Gen = General/All Attendees Med = Medical Student Interest PmF = Pre-med Forum

4YB = 4th Year and Beyond PRI = Physician Researcher Initiative SAP = Same as Previous (day or time) Colors: Black = Firm/Final Blue = Pending/Proposed Red = Changed since previous schedule Green = Info/Detail MONDAY

April 10, 2017 Event/Activity Room/

Area Set & # of

ppl Set-up Details A.V. & Power F&B Comment

Mo

From 12:00 PM 24 hrs.

Staff arrives in Austin; meetings - - None None None

Mo

6:30 PM - 8:30 PM Team Dinner – Staff and others Off-site TBD None

TUESDAY


Area Set & # of


Tu

From 9:00 AM 24 hrs.

Some staff and officers arrive in Atlanta; meetings w/hotel personnel and set-ups

- - None None None

Tu


HQ Office – Receive SNMA HQ boxes/shipments; show management freight from decorator. Set-up of materials.

Chicago E Flow 6-8 ppl

Existing. Add… 2-classroom tables on long closet wall, draped, not skirted.

None None

Tu

2:30 PM – 6:00 PM Receive SNMA HQ boxes/shipments; show management freight. Storage and Set-up of materials.

Chicago A-B-C-D

Flow 6-8 ppl

2 6’ tables, not covered 10 chairs (for assembly, client will place) Team will assemble materials, and store them for later use/distribution.

None None

Tu

1:00 PM – 5:00 PM Kit Stuffing (& Storage): Board and staff and volunteers.

Chicago A-B-C-D

Flow 12-15 ppl

6 6’ tables, not covered 10 chairs 2-4 luggage carts or linen bins (for assembly, client will place) Team will assemble materials, and store them in Chicago D for later use/distribution.

None Yes Need luggage carts to move boxes. Pull air wall betw. Chicago C and D when room is vacated at 5:00 PM. Lock.

Tu

3:00 PM – 5:30 PM 3:45 PM >

Pre-Con Meeting: SNMA officers and designated staff meet with hotel department personnel - A.V. meeting – CPT and staff to meet with A.V. provider to review program - Program Review - BEOs

TBD Hollow-sq 30 ppl

Hotel to arrange None None

WEDNESDAY


Area Set & # of ppl

Set-up Details A.V. & Power F&B Comment

W From Tuesday HQ Storage – Move materials From Chicago Chicago Flow SAP None None

2

e 24 hrs. to 6:00 PM 3 to Grand Foyer Storage A-B-C-D 4 ppl We


General and Exhibitor Registration (set-up)

Grand Hall Foyer

Flow 6 ppl

See Illustration #1 for Grand Foyer Set-up. - 6 6’ skirted tables for registration (Client to place) - 10 chairs - 12 classroom tables in storage areas behind reg. counters - 3 high boys to hold laptops - 100’ rope and 10 stanchions - 2 large trash receptacles Client to place furnishings. Check for trash daily.

1 printer (client to bring) 5 laptops (client’s laptops)

None

We

From 8:00 AM 24 hrs. (not 3:00 PM)

Exhibit Hall Set-up; decorator load-in of exhibit freight and set-up, including poster boards for DWCJRF

Grand Hall

Flow 10 ppl

By decorator, George Fern Expo. None None

We


HQ Office Chicago E

Flow 10 ppl

SAP House phone (Remains to Sat)

None

We


Convention Co-Chair’s Office Heritage Conf. 4 ppl.

Existing None None

We


Exhibit Registration; equipment move-in and set-up)

Grand Hall Foyer

Flow 4 ppl

See Illustration #1. Reg. counters set by decorator

None None

We

9:00 AM – 5:00 PM Set-up for General Registration; organize materials

Grand Hall Foyer

Flow 10 ppl

Staff to bags, badges, computers for registration

None None Staff, BOD, and Volunteers

We

12:00 PM – 3:00 PM Community Event –STEM Orientation to Medicine -Local volunteers (40)

Off-site 20-30 ppl South Atlanta High School 800 Hutchens Rd., SE Atlanta, GA 30354

None None

We

4:00 PM – 5:00 PM E.C. Meeting Chair’s Suite

Conf. 10 pp.

Existing None None Dolly needed

We

5:00 PM – 5:30 PM (for about 30 mins)

BOD Registration Only Regency 5

Flow 40 pp.

Same room as BOD Mtg. 5-9. None None Dolly needed

We

5:00 PM – 9:00 PM

Board of Directors Meeting Inc. orientation for Committee Chairs Note: mics at hollow square are for recording and for audio projection … need to be able to hear speakers!

Regency 5

Hollow Sq. 50 ppl

Set by 4:30 PM: See Illustration #2. - 3 rounds to the side for dining - 6’ skirted table at entrance for handouts (can be classroom style) - 6’ skirted table behind the head, for recording secretary; - Water pitchers on table - 2 large trash cans - 10 perimeter chairs

Set by 4:30 PM for meeting that follows, at 5:00 PM -6 table mics on long cords -4 power strips -Mixer -LCD projector -Viewing screen -Internet -Audio recorder needed to tape proceedings

Yes- Dinner meal

Note: tomato allergy

3

THURSDAY April 13, 2017

Event/Activity Room/ Area

Set & # of ppl

Set-up Details A.V. & Power F&B Comment

Th

NOTES: Workshops: ALL workshops are to be set-up theater style, unless another set is specified in this schedule. Set two tables in the front of the room, one to serve as a head table for a speaker and off to the side, in case a head table for a 4-6 person panel is needed. “Head tables” can be 18”, classroom tables, if space is limited. Provide up to 6 chairs in the front of the room on or near a riser or podium, for head-table use.

All rooms to be set for maximum capacity, unless specified otherwise.

Standard Set: - Podium, except where noted. - 2 6’ skirted tables (head table) in from t of the room, in all meeting rooms - 6 chairs at the front of each room for speakers/panel - 1 6’ skirted table in the rear of the rear of the room for handouts (can be 18” classroom size) - 1 trash receptacle near the entryway Place 2 tables in the front of the room, so that if a large panel is specified, the tables can be shifted to accommodate the larger group. Place chairs, as indicated.

A.V. as specified, per room. Place podium mics only in rooms where specified…larger meeting rooms. These will generally be rooms seating more than 75 persons. LCD projector and viewing screens are needed in rooms where indicated. Once this equip-ment is set, it will remain all day. Use of LCD projection presumes that a laptop will be brought in by the speaker, unless we have specified

None, unless specified here.

Th

24 hrs. General Registration

Grand Hall Foyer

Flow SAP, Illustration #1. SAP None

Th

24 hrs. HQ Office Chicago E

Flow 20 ppl

SAP. Refresh before 7:00 AM; remove trash and boxes, as requested

Add: House phone

Yes

Th

24 hrs. HQ/Equipment Storage Chicago D

Flow 4 ppl

SAP SAP None

Th

From 9:00 AM - 11:59 PM

Convention Co-Chairs’ Office Heritage Flow 12 ppl

SAP – Existing - Water station. Refresh daily

SAP None 2 keys needed

Th

24 hrs. Speaker Check-in Grand Hall Foyer

Flow 6 ppl

SAP None None

Th

24 hrs. Exhibitor Registration

Grand Hall Foyer

Flow 4 ppl

SAP None None

Th

7:00 AM – 7:30 AM Temp Orientation/Training Grand Hall Foyer

Flow 8 ppl

None None None

Th

From 8:00 am 24 hrs.

Study Hall Vinings Conf. 20 ppl

Water station 2-power strips None

Th

9:00 AM – 1:00 PM On-site Community Service: Be the Match LL3 Foyer Flow 6 ppl

Table + 2 chairs; easel set-up like reg. desk in LL3 Foyer area.

Need Sign, with hours.

Th

7:30 AM – 9:30 AM General Registration

Grand Hall Foyer

Flow 200 ppl

SAP SAP None

Th

8:00 AM – 8:30 AM Candidate’s Briefing Meeting Regency 6 Conf 12 ppl

Same as Wednesday. Refresh by 7:30 AM. Set for BOD meeting that follows in same room.

None None

Th

8:30 AM – 11:30 AM Board of Directors Meeting— Candidate’ Presentations

Regency 5

Hanover C-D-E

Hollow Sq. 50 ppl

SAP

Yes- A.V. company to set-up recording of the BOD sessions.

Internet access for meeting room Wi-fi, at least two uints.

T 9:00 AM – 1:00 PM Exhibitor Services Grand Flow Geo. Fern service desk None None

4

h Hall 6 pp. Th

9:00 AM – 1:00 PM Exhibitors (Group A, Professional), Check in, move in, and set-up - Set-up computers for NLM demonstrations.

Grand Hall

Flow 12 ppl

8’ x 10’ pipe and drape booths set by decorator. See approved floor plan. Also see Illustration #3, for Grand Hall furnishings.

Yes. See A.V. specs. for: 1 high boy 2 8’ tables 5 laptops, network Internet 5 chairs 1 stool Computers go in space #1115.

None

Th

9:00 AM – 6:00 PM Speakers’ Lounge Harris Conf. 2-10 ppl

Set conference style or with 2 rounds - Coat rack - 10-12 chairs - Waste basket - Water station

None Yes -power strip

Sign needed

Th

10:30 AM – 12:30 PM General Registration Grand Hall Foyer

Flow 100 ppl

SAP – Refresh at mid-day

SAP None

Th

11:00 AM – 4:00 PM

11:00 – 12:00 > 12:00 – 1:00 >

1:00 – 4:00 >

Special Session: Leadership Academy (limited; by application) Opening Remarks AMEC Opening Session Resume Leadership Session -Dr. Michael Knight -Ms. Marsheila DeVan

Hanover C Rounds (4)

30 ppl

Set 4 rounds. Room needs: -Podium -check-in table and chairs near entrance -table for food service in rear

Yes - PowerPoint - Podium mic -LCD Projector -Viewing Screen

Yes. Box lunches

Th

11:00 AM – 5:00 PM Speaker Check-in Grand Hall Foyer

Flow 10 pp.

SAP SAP None Review check-in process.

Th

12:00 PM – 1:00 PM AMEC Opening Session: Leadership…. Remarks: Dr. Calvin Wheeler, Kaiser Permanente Dr. Chandler, Northwestern Medical – “Beyond the Call of Duty” Dr. Montgomery-Rice, Morehouse Dr. Robert Lee, Emory

Regency V Theater 300 ppl

Riser. Formal setting: -Head table for 5 -Podium -Georgia flag & US flag -Green plants, if available -Back-drop curtain on riser -Small table on riser for awards

Yes - Podium mic - LCD projector - Viewing screen - laptop computer

None First two rows are reserved seating. Will have ushers. Need good sound

Th

“ “ PmF – MAPS Opening Session -Omonivie Agboghidi

Hanover A-B

Theater 175 ppl

Riser. Head Table for 4 - ??? Podium

Yes - Podium mic - LCD projector - Viewing screen

None

Th

Time? PmF - #1 pick-up tickets for med. school tours on Friday

Grand Hall Foyer

Flow 10 ppl

Reg. table, skirted; two chairs None None

Th

1:00 PM – 6:00 PM

1:00 PM – 3:00 PM >

Professional Exhibits Open - Opening Ceremony & Reception Note: BOD assembles at 12:45 PM for ribbon cutting. Welcome reception, hosted by SNMA

Grand Hall

West

Flow 100 pp. Flow to 500 ppl

Decorator set-up pillar entry for opening by 12:30 PM. Hotel sets A.V. (if requested) by 12:00 PM. Volunteers to set-up ribbon cutting at 12:45 PM. Food

None Yes SNMA to provide ribbon

5

Exclusive time >

stations, as designate. Hotel to provide two stanchions on either side of entrance to hold ceremonial ribbon for cutting and photo ops.

Th

1:00 PM – 2:00 PM PmF Workshop – Networking 101 -Dr. Marcus Rushing

Dunwoody Theater 150 ppl

Yes - Podium mic - LCD projector - Viewing screen

None

Th

2:00 PM – 3:00 PM PmF Workshop – Benefits of a Dual Degree -Jason Powell, MBA -Daniel Woolridge -Tiffani Houston

Courtland Theater 150 ppl

PANEL (3)

Yes 1 table mics on long cord

None

Th

2:00 PM – 4:00 PM Delegate Certification Regency Corridor

Flow 30 ppl

SAP SAP

None

Th

2:00 PM – 4:00 PM Registration Grand Hall Foyer

Flow 150 ppl

SAP SAP

None

Th

3:00 PM – 4:00 PM Gen – Team Building Bonanza: Take Your Team to the Top! -Dr. Priscilla Mpasi -Dr. Travelle F-F Ellis

Dunwoody Rounds 100 ppl

8 Rounds Podium

Yes -Podium mic

None

Th

“ “ Med – Lighting the Way Speaker Series-1: Tragedy and Triumph: A Neurosurgeon’s Odyssey -Dr. James Chandler, Northwestern Med.

Inman Theater 120 ppl

SAP None None

Th

“ “ PmF Workshop – What is Osteopathic Medicine? -Ashley Peterson, DO Candidate -Enoemem Okpokpo, DO Candidate -Constance Howard, DO Candidate -Olisa Okafor, DO Candidate

Greenbriar Theater 80 ppl

PANEL (4)

Yes - LCD projector - Viewing screen -1 table mics on long cord

None

Th

4:00 PM – 5:00 PM Gen. Workshop – The Effects of Public Policy on the Health of Immigrants -Nkiru Osude (International Affairs Co-Chair)

Baker Theater 120 ppl

Standard set.

Yes-Power Point LCD Projector Viewing Screen

None

Th

“ "

Gen – Dealing with Issues of Race with Medical Colleagues and Patients -Dr. Barry Beaux

Chicago A-B-C

Theater 130 ppl

Standard set.

SAP None

Th

“ " Med. Workshop – Informatics Institute -Dr. Ernest Carter, MD, MPH

Kennesaw Theater 90 ppl

Standard set.

Yes-Power Point

None

Th

“ " Med – Surviving the First Two Years of Medical School -Dr. Michellle Guy -Dr. Renee Salazar

Piedmont Theater 130 ppl

Standard set.

None None

6

Th

“ " PRI Workshop – Navigating Residency and Research -Dr. Kafui Dzirasa

Spring Theater 120 ppl

Standard set.

Yes-PowerPoint - LCD projector - Viewing screen

None

Th

“ " PmF –Using Art and Entertainment to Promote Health -Josepine Ayankoya, MPH


Podium

Yes Podium mic

None

Th

4:00 PM – 6:00 PM House of Delegates (HOD) – Opening Session

Regency 7

Classroom 250 ppl

Set room by 3:00 PM for sessions that follow. (Per illustration #4) Set chairs in 10 sections, permitting horizontal and vertical aisles. One or two rows of theater seating is the back of the room, as space permits. (See sketch). Furnishings in the room: - 3’ riser w/stair access - 3 skirted tables forming head table on riser, seating 6 ppl - Podium next to the head table - 2 6’ skirted tables near entrance to the room for handouts - 2 large trash receptacles - Water station - 4-6’ skirted tables next to riser, on either side (Tables next to riser are for transcriber/secretary and/or HOD officers - 10 tabletop stanchions

Yes- - Podium mic - LCD projector - Viewing screen - 4 floor mics (located in the aisles) - Recording equipment - Mixer

None

Th

5:00 PM – 6:00 PM Med – Presentation Skills: Making Your Next Teaching Presentation Go Better Than Your Last -Scott C. Litin, MD -Edward T. Creagan, MD, Mayo Clinic

Chicago A-B-C

Yes-Power Point LCD projector Viewing screen 2 lavalier mics

Th

“ " Med – Military Medicine -Dr. Witzard Seide

Hanover G

Theater 90 ppl

Standard set.

SAP

None

Th

“ " PRI – Combating Health Inequities -Dr. Renaisa Anthony


Standard set.


Th

“ " PmF Workshop – Foreign Medical Schools -Sean Powers, Ross U. -Lysa Selli, St. Georges U.

Roswell Theater 80 ppl

Standard set.

Yes-PowerPoint -LCD projector -Viewing screen -Podium mic

None

Th

5:00 PM – 6:30 PM Med – Ultrasound Workshop -Dr. Tiffany Anabera

Hanover A-B

Theater 100 ppl

Standard set.

Yes-Power Point LCD projector

None

7

-R. Starr Knight UCSF San Francisco Gen. Hosp. and Highland Hospital

Viewing screen

Th

5:00 PM – 6:30 PM General Registration Grand Hall Foyer

Flow 230 ppl

SAP None None

Th

5:00 PM – 8:00 PM Set-up Community Service Forum (w/WCJordan displays)

Grand Hall East

Flow 30 ppl

Boards set by decorator None None

Th

6:00 PM – 7:00 PM Delegate Certification Regency Corridor

Flow 30 ppl

SAP SAP

None

Th

8:00 PM – 10:00 PM Regional Meetings: Note: Inc. candidates’ presentations

No A.V. is provided for regional meetings!

Th

“ “ Region I Edgewood Theater 50 ppl

SAP None None

Th

“ “ Region II Greenbriar Theater 80 ppl

SAP None None

Th

“ “ Region III Piedmont Theater 130 ppl

SAP None None

Th

“ “ Region IV Courtland Theater 150 ppl

SAP None None

Th

“ “ Region V Kennesaw Theater 90 ppl

SAP None None

Th

“ “ Region VI Spring Theater 120 ppl

SAP None None

Th

“ “ Region VII University Theater 80 ppl

SAP None None

Th

“ “ Region VIII Lenox Theater 70 ppl

SAP None None

Th

“ “ Region IX Dunwoody Theater 150 ppl

SAP None None

Th

“ “ Region X Techwood Theater 85 ppl

SAP None None

Th

11:00 PM – Until

Networking: National Committees’ Off-site Mixer

Off-site (Compound)

x None None

None

FRIDAY


Area Set & # of


Fr

24 hrs. General Registration Grand Hall Foyer

Flow SAP SAP None

Fr

24 hrs. HQ Chicago E

Flow 15 ppl

SAP SAP Yes

Fr

24 hrs. HQ Storage Chicago D

Flow 10 ppl

SAP Collect trash periodically

None None

Fr

24 hrs. Convention Co-Chair’s Heritage Flow SAP – Existing SAP None

8

- Water station. Refresh daily. Fr

24 hrs. Exhibit Check-in Grand Hall Foyer

Flow 4 ppl

SAP SAP None

Fr

24 hrs. Exhibit Services Grand Hall

Flow 4

SAP SAP None

Fr

24 hrs. Study Hall Vinings Conf. 20 ppl

SAP SAP None

Fr

7:00 AM – 8:00 AM Delegate Certification

Regency Corridor

Flow 50 ppl

SAP – Leave as set by client. Check for trash

SAP None

Fr

7:30 AM – 9:00 AM Specialty Program – University of Chicago Pritzker Sponsored Breakfast

Hanover A-B

Rounds 80 ppl

Per sponsor Per sponsor Yes

Fr

7:30 AM – 9:00 AM Specialty Program – National Institute of Allergy and Infectious Disease Sponsored Breakfast (pending)

Chicago A-B-C

Rounds XX ppl


Fr

7:30 AM – 8:00 AM Assemble and boarding for medical school tour - #1 to Emory S/M

TBD Board

from???

Flow 150 ppl

None None None

Fr

7:30 AM – 9:00 AM General Registration Grand Hall Foyer

Flow 50 ppl

SAP – Leave as set by cli. Check for trash

SAP None

Fr

8:00 AM – 8:30 AM

PmF – Board for Medical School Tours-#2 -Morehouse U. School of Medicine

Off-site 1 bus, 50 ppl

None None None DUPLICATED

Fr

8:00 AM – 11:30 AM House of Delegates (HOD) Regency VII

Classroom 250 ppl

SAP… same as previous day: Head table seating 6 on 3’ riser Podium Water stations in the room

SAP (Thursday) - Podium mic - 2 floor mics (one in each aisle – see floor plan) - 1 table mic - 1 power strip on riser - 1 mixer; 6 channel - Switcher interface for - LCD projector - 1 viewing screen - Internet access

None Note: Voting equipment is for Saturday.

Fr

8:00 AM – 11:15 AM PmF – Medical School Tours-#1 -Emory U. School of Medicine

Off-site 1 van 15 ppl

None None None Boarding from __________

Fr


Flow 8 pp.

SAP SAP None

Fr

8:00 AM – 5:00 PM Speakers’ Lounge Harris Conf. 2-10 pp.

SAP SAP None

Fr

8:30 AM – 9:00 AM

PmF – Medical School Tours-#2 -Morehouse U. School of Medicine


None None None DUPLICATED

Fr

9:00 AM – 10:00 AM Gen - Lighting the Way Speaker Series-2: -Dr. Barbara Ross-Lee

Hanover C

Theater 130 ppl

SAP None None

Fr

“ “ Gen – Where Are They Now? Living History of SNMA -Dr. Michael Knight

Fairlie Theater 80 ppl

SAP None stated

None

9

-Dr. Kameron Matthews- Fr

“ “ Gen – Branding Yourself -Dr. Tyeese Gaines


SAP None None

Fr

“ “ PRI – NIH Opportunities for Medical Students -Mr. Kenny Williams, et. al.


SAP Yes-PowerPoint - LCD projector - Viewing screen

None

Fr

“ “ PmF – So You Want to Be…A Primary Care Physician? -Dr. Kathryn Malone -Dr. Michelle Guy


SAP None None

Fr

“ “ PmF – Increasing Diversity in Our Medical Schools -Dr. Maria Harsha Wusu -Dr. Renee Salazar -Dr. Darin Latimore

Marietta Theater 85 ppl

PANEL None None

Fr

“ “ 4Y&B – Residency 101: Real-Life Experiences (Panel Discussion) -Ciera Sears, MD (Internal Medicine) -Topaz Sampson, MD (Psychiatry) -Joseph Gallien, MD (Emergency Medicine) -Yendi N. Linares, MD (Pediatrics) -Simone Sweeney, MD (Ob-/Gynecology)

Baker Theater 40-50 ppl

PANEL


None

Fr

9:00 AM – 11:30 AM PmF – Medical School Tours-2: -Morehouse School of Medicine


None None None Boarding from __________

Fr

“ “ Exhibitors’ Services (Decorator) Grand Hall Flow SAP None None Fr

9:00 AM – 12:00 PM PmF Exhibitors (Group B) check-in and Set-up

Grand Hall Foyer

Flow 150 ppl

Set by Decorator None None

Fr

9:00 AM – 12:00 PM

Professional Exhibits Open – Including Dr. Wilbert Jordan Research Forum displays, in East hall

Grand Hall

West

Flow 200 ppl

SAP None None

Fr

9:00 AM – 1:00 PM On-site Community Service: Be the Match LL3 Foyer Flow 6 ppl

Same as Thursday.

Fr

10:00 AM – 11:00 AM Gen – The NMA for the Millennial Physician: Historical and Future Perspectives -Dr. Barry Beaux



None

Fr

“ “ Gen - OMT 101 -Dr. William Campbell


SAP None None

Fr

“ “ PmF – So You Want to Be…An Ob-Gyn? -Dr. Albert Brooks


SAP None None

Fr

“ “ PmF – How to Write your Personal Statement -Dean Linda Strong James, MS


SAP Podium

Yes-PowerPoint - LCD projector - Viewing screen -Podium mic

None

10

Asst. Dean, Medical College of Georgia

Fr

“ “ 4Y&B – The NMA for the Millennial Physician: Historical and Future Perspectives -Dr. Michael Knight -Dr. Ciara Talbot


SAP None None

Fr

10:00 AM – 11:30 AM General Registration

Grand Hall Foyer

Flow 50 ppl

SAP None None

Fr

“ “

Plenary – SNMA Cultural Humility Summit -Dr. Renee Salazar -Dr. Dowin Boatright -Elise Mike

Hanover H-G

Theater 230 ppl

SAP None None

Fr

10:00 AM – 12:00 PM PmF – Personal Statement Review -Moderator: Erica Odukoya

Lenox Classroom 24-32 ppl

Illustration #5. Classroom tables are draped, not skirted.

None None

Fr

“ “

PmF – Minority Men in Medicine -Dr. Marcus Rushing


SAP None None

Fr

“ “

PmF – Minority Women in Medicine -Dr. Vickie Mabry-Height


SAP None stated

None

Fr

11:30 AM – 12:00 PM Past Presidents’ Forum -Christen Johnson, Danielle Ward and SNMA Past Presidents

Centennial I

Theater 8 ppl

Conference table and 10 chairs near entrance to room (for a short meeting)

None

None

Fr

12:00 PM – 2:00 PM Doors open at 11:45 AM

President’s Luncheon, includes Hall of Heroes and Fellows presentations MC-Anthony Kulukulualani b/u-Dr. Michael Knight Speaker: Dr. Camara P. Jones -Script -Ceremonial stool -

Centennial 2-3

Banquet 900 ppl

See Illustration #6. 2-tiered head table seating 14 on top, 8 on bottom tier; w/podium. Place “RESERVED” signs on 8 tables nearest to the stage/head table.

Yes Podium mic - LCD projector - Viewing screen - House sound or speakers

Yes SNMA to provide ceremonial stool for ceremony.

Fr

12:00 PM – 4:30 PM PmF – Pre-med Recruitment Fair Open (12-2:00 PM Unopposed)

Grand Hall East

Flow 400 ppl

SAP None Yes M. Coleman to open

Fr

1:30 PM – 3:30 PM General Registration

Grand Hall Foyer

Flow 50 ppl

SAP None None

Fr

2:00 PM – 3:00 PM Gen – Oh, the Places You Can Go: Nontraditional Careers in Medicine -Dr. Kameron Matthews -Dr. Travelle F-F Ellis


SAP Not stated

None

Fr

“ “

Gen – Choosing a Career in Cardiology -Association of Black Cardiologists (Who?) – Jackie???


SAP Yes-Power Point -LCD Projector -Viewing Screen

None

Fr

“ “ Med – Keeping it Real: What Happens If I Don’t Match?

Chicago A-B-C

Theater 130 ppl

SAP None None

11

-Dr. Warren Strudwick -Dr. Renee Salazar -Dr. Michelle Guy -Dr. Maria Harsha Wusu

Fr

“ “ 2:30 – 3:30?

PRI – So, You Want to Become A Physician-Scientist: MD/PhD, MS, MPH and Beyond -Jose Cavazos, MD, PhD -Sophia Hussen, MD, MPH -Carl Boutin-Foster, MD


SAP Yes -slide projector -viewing screen

None

Fr

“ “

PmF – Applying to Medical School: The AMCAS/AACOMAS Application -Tia Norrington, AMCAS



None

Fr

“ “

PmF – So, You Want to be … An Anesthesiologist? -Dr. Kemi Tobi

Edgewood Theater 80 ppl

SAP None None (needs Email to confirm for this session, as well)

Fr

“ “ 4Y&B – Life After Residency: Negotiating Medical Contracts or Starting Your Own Practice -Dr. Jocelyn Slaughter

Techwood Theater 85 ppl

SAP None Stated

Fr

“ “ Meet the Candidates Grand Hall Foyer

Flow

Tables, as shown in illustration #3

None None

Fr

2:00 PM – 4:30 PM

Exhibits Re-open - Professional Grand Hall

Flow 300 ppl

SAP None Yes

Fr

“ “ Exhibitor Services (decorator) Grand Hall

Flow 6 ppl

SAP None None

Fr

“ “ Med – ENT Session, TBD -Dr. Carrie Francis/Dr. Woodard???

TBD

Fr

2:30 PM – 4:00 PM (20-min. sessions)

Gen Workshops – Experience Medicine Roundtable Series

Fr

2:35– 2:40 > Rotations: 2:40 – 3:00 3:00 – 3:20 3:20 – 3:40 3:40 – 4:00

Introduction & Instructions Moderator (Who?) ObGyn – (3 tables) -Dr. Garfield Clunie -Dr. Ciara Talbot -Dr. Albert Brooks Emergency Medicine – (3 tables) -Dr. Myeisha Taylor -Joseph Gallien, MD -Petrina Craine, MD, Highland Hosp. -Monique Smith, MD, Highland Hosp.

Centennial I

Several rounds

(26) Spread

throughout the room

Flow

130-150 ppl

See Illustration #7 -26 rounds -5-6 chairs at each round Randomly place the rounds around the space, roughly in a U shape. SNMA Will provide signage for each table.

Yes -Cordless Microphone

None

12

General Surgery – (3 tables) -Dr. Patrick Lee -Dr. ________ Miller - Family Medicine – (3 tables) -Dr. Javette Orgain -Dr. Christina Kelly -Family Medicine Resident-??? Pediatrics- (3 tables). Caring for Kids -Dr. Priscilla Mpasi -Dr. Donna Parker -Dr. Donna Cary Internal Medicine – (3 tables) -Dr. Katheryn Malone -Dr. Matthew Montgomery Psychiatry – (3 tables) -Dr. Topaz Sampson -Dr. Katrina Peters -Dr. Brian Newsome Sports Medicine/Ortho – (2 tables) Orthopedics (2 tables) -Dr. Warren Strudwick (3-4) Opthomoloty (1 table) - ENT – (1 table) -Dr. Woodard???

What about the Peds breakfast?

Fr

2:30 PM – 4:30 PM

Med – Michigan Medicine Showcase and SiMfest: Surgery, Emergency Medicine, Family Medicine, Radiology, Pediatrics, and Ophthalmology-University of Michigan

Regency V Flow 150 ppl

See Illustration #XX None None

Fr

“ “ Med - Sawbones: Orthopedic Workshop -Nth Dimension


SAP None None

Fr

3:00 PM – 4:00 PM PmF – Leadership in SNMA: It Starts Now! -Erica Odukoya -Kayo Robinson (MAPS Committee/FLP Coordinators)



None

Fr

“ “ PRI – Finding Work-Life Balance in Academic Medicine -Dr. Stephen Allsop -Dr. Dennis Spencer -Dr. Francine Garrett-Bakelman


SAP Not stated

None

Fr

4:30 PM – 6:30 PM 4:00 PM – 6:00 PM

Regional Meetings: All Theater A. V. can be removed from rooms not in use after 4:00 PM

SAP None

F “ “ Region I Edgewood Theater SAP None None

13

r 50 ppl Fr

“ “ Region II Greenbriar Theater 80 ppl

SAP None None

Fr

“ “ Region III Piedmont Theater 130 ppl

SAP None None

Fr

“ “ Region IV Courtland Theater 150 ppl

SAP None None

Fr

“ “ Region V Kennesaw Theater 90 ppl

SAP None None

Fr

“ “ Region VI Spring Theater 120 ppl

SAP None None

Fr

“ “ Region VII University Theater 80 ppl

SAP None None

Fr

“ “ Region VIII Lenox Theater 70 ppl

SAP None None

Fr

“ “ Region IX Dunwoody

Theater 150 ppl

SAP None None

Fr

“ “ Region X Techwood Theater 85 ppl

SAP None None

Fr

4:30 PM – 6:30 PM General Registration

Grand Hall Foyer

Flow SAP – Leave as set by client. Check for trash

None None

Fr

6:30 PM – 8:30 PM Sponsored Receptions: All Reception

Reception: Mix of tall boys and café’ tables; chairs; ambient lighting

Fr

“ “ AAOS Medical Student Outreach Regency V

Reception 150 ppl

Podium Yes -Podium mic

Yes $9,000

Fr

“ “

SNMA Alumni Dr. Alecia Williams Sponsored by NW Mutual

TBD Reception 35 ppl


Fr

“ “

UNC Health Care, Resident Diversity Initiative

TBD Reception 100 ppl


Fr

“ “ Am. Society of Nephrology: A Look at Nephrology Careers

Regency VI

Reception 200 ppl

Per sponsor Yes-Power Point -LCD projector -viewing screen -handheld mic

Yes $8,000

Fr

“ “ Children’s Hospital of Philadelphia & U. of Pennsylvania Health Systems Special Recruitment Program

Hanover C Reception 150

Per sponsor Per sponsor

Yes $6,000

Fr

“ “ Christiana Care Health System - Residencies and Beyond

Inman Reception 65 ppl

Per sponsor Yes TBD

Yes $5,500

Fr

“ “ Dr. David Satcher Fellows Reception (by invitation)

Harris Reception 50 ppl

Per sponsor None Yes $5,000

Fr

“ “ Duke Medical Hanover B

Reception 100 ppl

Per sponsor TBD

Yes NEED FORM

14

Fr

“ “ Emergency Medicine Reception Hanover E 100 ppl 4 skill stations -cash bar

Yes-Power Point -LCD projector -viewing screen -wireless mic -electrical for 2 ultrasound machines

Yes $3,000

Fr

“ “ Harvard Medical School, Office for Diversity Inclusion and Community Partnership

Hanover D

Reception 80 ppl

Per sponsor None Yes $3800

Fr

“ “ Johns Hopkins Medicine Reception Hanover G

Reception 70 ppl


Fr

“ “ Kaiser Permanente

Hanover A

Reception 100 ppl

Per sponsor Per sponsor Yes $5,000

Fr

“ “ Michigan Medicine Hanover E

Reception 100 ppl

Podium Yes-Power Point -podium mic -LCD projector -viewing screen

Yes $6,000

Fr

“ “

Osteopathic Schools Committee featuring Dr. Barbara Ross-Lee Sponsored by AOA and Chick Filet

Chicago B

Reception 40 ppl

Yes-Power Point -LCD projector -viewing screen

Yes $2,000 Pending sponsorshp

Fr

“ “ Sidney Kimmel Med. College at Thomas Jefferson University

Hanover F

Reception 100 ppl

Per sponsor None Stated Yes $12,000

Fr

“ “ Summer Health Professions Program Alumni Reception

Chicago A

Reception 35 ppl


Fr

10:30 PM – 12:00 AM Regional Directors’ Party X Off-site None None None

SATURDAY


Area Set & # of


Sa

24 hrs. HQ Office

Chicago E

Flow 15 ppl

SAP SAP None

Sa

24 hrs. Convention Co-Chair’s Office Heritage Flow 6 ppl

SAP – Existing - Water station. Refresh daily.

SAP None

Sa

24 hrs. To 5:00 pm

General Registration Grand Hall Foyer

Flow 100 ppl

SAP SAP SAP

Sa

24 hrs. To 5:00 pm

Speaker Check-in Grand Hall Foyer

Flow 8-10 ppl

SAP SAP None

Sa

8:00 AM – 10:00 AM General Registration Grand Hall Foyer

Flow 50 ppl

SAP SAP None

Sa

8:00 AM – 10:00 AM House of Delegates

Regency 5

Classroom 250 ppl

SAP SAP None Photo op follows session

Sa


Flow 10 ppl

SAP SAP None

Sa

8:00 AM – 4:00 PM Speakers’ Lounge Harris Conf. 2-10 ppl

Same as set on Friday morning.

SAP None

15

Sa

8:00 AM – 9:30 AM Am. Academy of Pediatrics Medical Specialty Panel (breakfast)

Hanover A-B

Breakfast 100

Set as rounds Yes Microphone Tri-pod viewing screen Cables Power strip

Yes $5,000

Sa

8:00 AM – 9:30 AM Tips on Securing Your #1 Choice for Residency (breakfast presentation)Sponsored by Mayo Clinic College of Medicine and Science

Hanover F

Breakfast 100

Set as rounds. YesLCD projector Viewing screen Podium 2 lapel mics 3 wireless mics

Yes

Sa

8:30 AM – 11:30 AM Exhibit Hall Open –PmF Exhibits Open Grand Hall

Flow 150 ppl

SAP None None

Sa

8:30 AM – 4:00 PM Exhibit Hall Open –PRO Exhibits Open Grand Hall

Flow 150 ppl

SAP None None

Sa

8:30 AM – 4:00 PM

Dr. Wilbert Jordan Research Forum displays.

Grand Hall

Flow 20 ppl

Boards removed by decorator after 2:00 PM Sat.

None None

Sa

8:30 AM – 5:00 PM Exhibitor Services Grand Hall

Flow 2-4 ppl

SAP None None

Sa

9:00 AM – 10:00 AM Gen – Violence and Mental Health -Dr. Gilbert Parks


SAP None None

Sa

“ “ Med – Hidden Secrets to Succeed in Clerkships -Dr. Darin Latimore



None

Sa

“ “ Med – Rock the Match Dr. Albert Brooks Dr. Warren Strudwick Dr. Katheryn Malone Dr. Renee Salazar Dr. Katrina Peters Dr. Michelle Guy Dr. Maria Harsha Wusu

Hanover D-E

Theater 200 ppl


None

Sa

“ “ PRI – Climbing the Ranks: Navigating Academia -Michael Banks, MD -Francine Garrett-Bakelman, MD, PhD -Bradley Carthon, MD, PhD



None

Sa

“ “

PmF – How to Build a Healthy Mentor Relationship -Francisco Castelon



None

Sa

“ “

PmF – How to Be a Successful Applicant -Dr. Dale Okorodudu



None

Sa

“ “ 4Y&B – Getting Down to Business: The Business of Medicine -Dr. Bonnie Simpson Mason

Inman Theater 120 ppl

SAP None stated None

16

Sa

9:00 AM – 1:00 PM On-site Community Service: Be the Match

LL3 Foyer Flow 6 ppl

SAP Need Sign, with hours.

Sa

10:00 AM – 11:00 AM

Gen - Lighting the Way Speaker Series: A Surgeon General Speaks -Dr. David Satcher

Chicago A-B-C

Theater 65 ppl


None

Sa

“ “ Gen – Get Outta Debt -Who?

Chicago A-B-C

Theater 65 ppl

SAP None

Sa

“ “ Med – Choosing A Specialty -Dr. Priscilla Mpasi



None

Sa

“ “ Med – SNMA World Traveler: Mission Work -Dr. Brian Rogers -LaQuinta Hankton


SAP Yes-PowerPoint - LCD projector - Viewing screen ne

None

Sa

“ “

PmF – MCAT 101 -Princeton Review


SAP None None

Sa

“ “

PmF – What I Wish I Had Known as a Premed -Dr. Denise Martinez


SAP Yes-PowerPoint - LCD projector - Viewing screen ne

None

Sa

10:00 AM – 11:30 PM Plenary – The CURES Act and Impact on Addiction Medicine and Substance Use Disorder Treatment (Sponsored session?) -Lawrence Brown, Jr. MD, MPH

Regency V

SAP None None

Sa

10:00 AM – 12:00 PM PmF – Mock Interviews Moderator: Brian Davis

University Theater 80 ppl

SAP None None

Sa

11:00 AM – 12:00 PM Gen – STDs//HIV/Prep. -Dr. Wilbert Jordan

Fairlie SAP None

None

Sa

“ “ Med – Medical Mysteries with Family Medicine (case studies) -Dr. Javette Orgain -Dr. Kameron Mathews


Podium Head table for 2

Yes- Lavalier mic 1 standing mic LCD Projector Screen (speaker will bring own laptop) HDMI cable and USB cable for Dr. Orgain's laptop.

None

Sa

“ “ Med - Managing Your Media Presence -Dr. Tyeese Gaines


SAP None None

Sa

“ “

PmF – Fashion Built by Passion: The Kool Nerd Story -Orane Barrett, Kool Nerd



None

Sa

“ “

PmF Workshop – What are Health Disparities?


Standard set.

Yes-PowerPoint - LCD projector

None

17

-Erica Odukoya, MPH - Viewing screen Sa

12:00 PM – 1:00 PM Med –Discussion: The CURES Act and Impact on Addiction Medicine … Follow-up Workshop -Lawrence Brown, Jr., MD, MPH

Learning Center

Theater 80 ppl

SAP None None

Sa

“ “ Med – How Residency Programs Create Their Match Lists: A Look Behind the Scenes of Resident Selection -Dr. Fred Arthur Zar


SAP None None

Sa

“ “ PRI – So, You Want to Become A Physician-Scientist: MD/PhD, MS, MPH and Beyond -Dr. Jose Cavazos, MD, PhD -Sophia Hussen, MD, MPH -Carla Boutin-Foster, MD, MSc -Elise Mike, MD-PhD student


SAP None None

Sa

12:00 PM – 2:00 PM Premedical Forum Luncheon & Bloomfield Lecture (doors open at 11:45 AM) MC: Kevin Anderson -Dr. Cedric Bright

Centennial 1

Banquet 350 ppl

Riser; Podium Head table for 4 on riser 2 Reserved tables in front of room for officers and MAPS Liaisons

Yes Lavalier mic (for lapel) LCD Projector Viewing screen

Yes

Sa

1:00 PM – 2:00 PM HPLA Fellow’ Presentations -Josh Johnson

Chicago A-B-C

Rounds 90 ppl

SAP Yes-PowerPoint -LCD projector -Viewing screen -htmi cables

None

Sa

“ “ Gen – Annals of Medicine: African Presence in the History of Medicine -Dr. Javette Orgain



None

Sa

“ “ Med – Health Care Systems Demystified: Medicaid and Medicare -Dr. Edith Mitchell


SAP None stated None

Sa

1:00 PM – 3:00 PM Dr. Wilbert Jordan Research Forum JUDGING Candidates must remove posters by 4:00 or they may be discarded.

Grand Hall

Flow 20 ppl

Boards removed by decorator after 4:00 PM Sat.

None None

Sa

1:30 PM – 4:30 PM

Special Session (by invitation) – Beyond the Exam Room -Dr. Bonnie Simpson Mason

Baker 5 rounds of 10

5 rounds of 10 5 tallboys around the perimeter of the room

Yes-PowerPoint - LCD projector - Viewing screen Speaker will bring own laptop. Need Mac adapter.

None

Sa

2:00 PM – 3:00 PM Med – Suturing Workshop - 1 -Mentoring in Medicine

Courtland TBD SAP None None

Sa

“ “ PRI - URMs Representation on Faculty: Strategies for Reaching Critical Mass -Dr. Tommy Thomas



18

-Dr. John P. Sanchez -Dr. Dennis Spencer

Sa

“ “ PmF- MD and DO Understanding the Differences: MD/DO Student Panel -Chelsea Henshaw -Bukky Ajagbe -Ehizele Osehobo -Etuajie Oiyemhonlan


PANEL Yes -1 table mic on long cord

None

Sa

“ “ PmF- Why Choose a Historically Black Medical Education Program? -Raleigh Fatouki, Meharry Student



None

Sa

“ “ Transition Meeting: National Committees University Theater 85 ppl

SAP None None

Sa

“ “ Transition Meeting: Regional Directors Auburn Theater 50 ppl

SAP None None

Sa

2:00 PM – 3:30 PM

Special Session: Against All Odds: Women in Medicine (film viewing) -Ms. Crystal Emery -Dr. Travelle F-F Ellis -Dr. Tyeese Gaines -Dr. Kameron Matthews

Learning Center

Theater 80 ppl

SAP None None

Sa

2:00 PM – 4:00 PM Med – Health Policy and Reform Since the ACA -Dr. Richard Allen Williams



None

Sa

“ “ PmF – Recruitment Fair Reopens Grand Hall Flow 400 ppl

None

Sa

“ “ PmF – Mock Interviews -Medical School Admissions staff – Who?


SAP None None

Sa

2:30 PM – 4:00 PM

Northwestern U. Mix and Mingle Chicago A-B-C

Reception 100 ppl

SAP None None

Sa

3:00 PM – 4:00 PM Med – Suturing Workshop-2 -Mentoring in Medicine

Courtland TBD SAP None None

Sa

“ “ PRI – Demystifying Academic Medicine -Dr. John P. Sanchez, MD, PhD



None

Sa

“ “

PmF- Choosing the Right Post-Baccalaureate Program -Akua Frimpong -Jasmine Bryant


SAP mic None

Sa

“ “

PmF- MAPS Leadership Transition -Omonivie Agboghidi



None

Sa

“ “ Transition Meeting: Chapter Treasurers Roswell Theater 80 ppl

SAP None None

Transition Meeting: Chapter Presidents Baker Theater SAP None None

19

120 ppl Sa

4:00 PM – 6:00 PM Exhibit Hall Breakdown—Exhibitors ship-out

Grand Hall

Flow 20 ppl

SAP None None

Sa

6:00 PM – 6:30 PM (not published)

BOD Assembly for Procession -- Board of directors (graduates are told to enter and sit where they wanted to, to be called up later). Dr. Jennifer Walton to manage.

Learning Center

Waiting Rounds…

100 ppl

SAP Refresh from morning, with water

None None

Sa

6:30 PM – 10:00 PM 6:30 – 6:50 > 6:50 – 7:30 > 7:30 – 7:55 >

BOD Banquet Evening: Doors open at 6:00 PM for seating -BOD Procession -Graduation (number of grads, est. = 60) -------------------------------------- Board of Directors Banquet – xxx -Banquet program, featuring keynote. -Awards: Hall of Heroes, DWCJRF, ACE, Satchers; Regional presentations-Chapter of the Year, Officer of the Year See script MC: Dr. Renee Darko or Dr. Patrick Lee Bryan Monroe

Centennial All

Banquet 1,400 ppl

See illustration #5. Set room for banquet that follows; entrance through center doors only. Large center aisle for entrance of graduates and Board officers. Grads to stand stage-right. - Podium - 2-tier head table, seating for 26. Arrange room with center aisle for BOD procession and seating. - Table behind head table for awards and presentation items Place “Reserved” signs on the 8 tables nearest to the head table. Program: As scripted, beginning with BOD Procession, Prayer and seating. Voltives on table Moderate house lighting

Videographer Podium mic - mixer - 2 large screens - LCD projector - speakers - video camera for live feed -laptop for video presentations -Technician -Conduct sound check prior to 6:00 PM =========== -stage lighting

Yes BIBLE NEEDED

Sa

10:00 PM – 11:30 PM BOD Toast (not published)

Chair’s Suite

Flow 60 ppl

Existing None Yes

Sa

10:00 PM – 12:00 AM

Post Banquet Dance Party w/D.J. (Who?)

Centennial 2

Theater 800 ppl

3’ stage needed-small: 8 ‘ x 16’ D.J.’s table

Table mic (for D.J.) Speakers/amps

Yes – sodas only.

WHO IS THE DJ?

SUNDAY


Area Set & # of


Su

To 5:00 PM HQ Office - Storage and Assembly for ship-out

Chicago D-E

Flow 2-4 ppl

SAP – Hold materials for shipping on Monday

None None

Su

To 5:00 PM Convention Co-Chair’s Heritage Existing 12 ppl

SAP – Existing

None None

20

Su

9:00 AM – 10:30 AM Easter Sunday Worship Service -Jada Harris

Hanover A-B

Theater 100 ppl

Podium on small riser - Podium mic None

Su

9:00 AM – 2:00 PM Board of Directors Meeting - New BOD Elections and Swearing-in

Regency 5 Hollow Sq. 50 ppl

+ 20 addit. ppl

Same as on Thursday; add parameter seating for 20 ppl. Place 4 rounds in the room for dining; attendees will seat themselves, at will.

SAP – (Wed/Thurs): - Mic for recording - LCD projector - Viewing screen

Yes Arrange for late check-outs.

Su

2:00 PM – 4:30 PM BOD Transition Training: Key Elements of your Role as a BOD Member

Regency 5 Hollow Sq. 50 ppl

SAP SAP Yes

MONDAY

April 17, 2017 Event/Activity Room/ Area Set & # of


Mo

12:00 AM – 5:00 PM Storage/ship-out Chicago D-E

Conf. 2-4

SAP None None Shipping on Monday AM

Mo

10:00 AM – 11:30 AM Post-con Meeting and bill review: SNMA Execs and hotel staff.

TBD Conf. 4-6 ppl

None None None

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