ambassador selection packet - friendship forcewhat qualities does a good guest, a good traveler...
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AmbassadorSelectionPacket
TableofContents
Introduction
QuestionsforPotentialAmbassadors
Questionsforreferences
FollowUpGuidance
AmbassadorPledge
BeingaGoodAmbassador
SpecialNoteonMobilityandHealthLimitations
FFIMission
FFI2017/2018JourneyPolicies:SectionFexcerpts
DevelopingaSuccessfulRecruitingStrategy
LinkstoOnlineDocuments
HowtoRecruitAmbassadorsfromBeyondYourCommunityPaper
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IntroductionYouhavehostswithemptybeds,yourJourneyisontheFFIWorldofFriendsCatalog,andfriendsarewaitingtobemade!Beforeacceptingparticipants,itisessentialthatambassadorsandhostsbevetted,orscreened,inorderthatallwillhavethebestpossibleJourneyexperience.
AfteraJourneyispublicized,youwillbeginreceivinge-mailsortelephonecallsfrompeopleyouhavenotyetmet,oryoumayreceiveacompletedapplication.Yourtaskistodetermineiftheywillmakeagoodambassador,basedone-mailandtelephonecommunication.Itisdifferentfromacceptingapersonfromyourclubthatyoualreadyknow.Infact,wheninterviewingastrangeritiseasiertoaskthestandardquestionsthatsometimesdon’tgetaskedofpeoplewealreadyknow.Rememberthatyouarestill“sellingyourJourney”atthispointintherecruitingprocess,sobepositiveandfriendly!Afriendlyconversationencompassingthesuggestedquestionsispreferabletoaskingthequestionsoneafteranother.
Prior club membership SHOULD NOT be made a precondition for a person to apply to be anambassador.However, some clubs have a policy that allwho join a Journey are required to join theclub.ItissimpletoincludeclubduesasapartoftheJourneyProgramFeesfornon-members.
QuickTips:
• TalktothepersoninquiringaboutyourJourneyabouttheFriendshipForcetosee whattheyknow,explaintheitinerary,andspecificrequirementsforyourJourney includingfeesanddeadlines,traveloptions(ifany),aswellasthephysicaland culturalconditionsyouanticipate.
• Shareyourexperiencesaboutourspecialhome-hostingcomponent.Gettoknow
thispersoninacasual,approachablemannerwhilesellingyourJourneyandthe
FriendshipForce.Remember,wewereALLnewcomersonce!• Asktheapplicantiftheyhaveanyquestions.Sharesomeofyourmemorable
FriendshipForceexperiencesofinteractingandbecomingfriendswithpeoplefrom
othercultures,economiclevels,religion,race,etc.Oftenthepersonwillrelate
similarexperiencestheyhavehadeitherhostingormeetingpeoplefromother cultures.
• Itisamistaketofollowa“firstcome,firstserve”approachtorecruiting-rather emphasizefromtheoutsetthatyouarelookingforthosethatarebestqualified. Applicantsarenotsigningupthewaytheymightforacruiseoraconference.They
areapplyingandneedtobeacceptedbeforetheycanbeconsideredonyour Journey.Ifyoumakethisclearfromthebeginningyoucanavoidproblemslateron.
• Striveforatruecrosssectionofthecommunity.If,aftercompletionofgeneral recruiting,thegrouplacksparticipantsfromcertainraces,ethnicgroups, occupationsandages,specificallyseektorecruitthem.
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• SharethemissionoftheFriendshipForceandexplainhowwonderfulitistobeacitizenambassadorandhowthefriendshipsmadecanlastalifetime.Explainthatopeningyourhometoa“stranger”isaveryself-selectiveprocessbecauseonlywarmandgenerouspeopletendtowanttodothis.
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QuestionsforPotentialAmbassadors
1. WhatisyourunderstandingofthegoalsoftheFriendshipForce?2. HaveyoubeenonaFriendshipForceJourneybefore…ortraveledwithagroup?What
qualitiesdoesapersonneedtomakeagoodgrouptraveler?3. Anyonewhohastraveledknowsthatthingscansometimesgowrong.Howwillyouhandle
theunexpectedproblemsthatmightarise,suchasadelayedflight,stolencreditcard,orlost luggage?
4. Howdoyouviewpeoplewhohavedifferenttraditionsfromyourowninsuchareasasdress, behavior,attitudes,foods,evenadifferentstandardofcleanlinessintheirhomes?
5. Youmightbeassignedsomeoneofadifferentrace,religion,politicalideology,orsocio-economiclevel.Howwouldyoureacttothis?
6. Canyoutoleratedifferentfoods?Isthisasituationthatwouldcauseyousignificantstress?7. Somehomesrequiregueststoclimbstairsormaneuvertothebathroomonadifferentfloor.
Couldyouhandlethischallenge?Canyouhandlecarryingyourownluggage?8. Wouldyoubewillingtoparticipateinplannedactivities,evenifyoumightprefertodo
somethingelse?9. Doyouhaveanyhealthissues,orproblemswithmobility?Howaboutstamina…canyou
standforhalfanhour?Walkfortwentyminutes?Wouldstairsorunevensurfaces,like cobblestones,beaproblem?(Relatethisquestiontotheparticularrequirementsofthe program.)
10. WhatdoyoulookforwardtomostonthisJourneyandwhatmightyoudoafterwardwith regardtoyournewculturalunderstanding?
11. Whatqualitiesdoesagoodguest,agoodtravelerhave?12. HowwillyouprepareforyourFriendshipForceexperience?13. Itispossiblethatyourhostwillspeakorunderstandverylittleofyourlanguage.Howdoyou
plantocommunicateinthissituation?
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QuestionsforReferences
TheselectionprocessincludestheAmbassadorApplicationandAgreementform,whichshouldbecompletedandsignedbyeachapplicant.Eachapplicationincludesaplacefortworeferences,apreviousAmbassador/HostCoordinator,orotherswhocouldattesttotheprospectiveambassador’sabilitytotravelandbeagoodparticipantintheFriendshipForceprogram.Belowarequestionstohelpguideyouthroughadiscussionwiththereferencestheapplicantnominatedtosupporttheirapplication.
(Theinterviewershouldusetheapplicant’snameratherthansaying“theapplicant.”)
1. Doesthisapplicanthaveapositiveornegativeoutlooktowardnewculturalexperiences?2. Onalmosteverytravelexperience,somethinggoeswrong.Howwillthisapplicanthandle
unexpectedproblemsthatarise…adelayedflight,lostluggage,stolencreditcard?3. Howwillthisapplicantbehaveifassignedtoahomethatisnotkepttothesamestandardas
his/herownhome?4. Howwillthisapplicantcontributetothewell-beingofthegroup?5. Howwillthisapplicantcontributetocross-culturalunderstanding?6. IfyouweretravelingonthisJourney,disregardingthegenderoftheapplicant,wouldyoube
willingtoroomwithhimorher?Whyorwhynot?7. Besuretoaskabouttheapplicant’shealthandmobility,explainingthephysicaldemandsof
yourJourney.Willthisapplicantbeabletofullyparticipate?8. (ForpreviousAmbassadorCoordinator)Wouldyoutakethisambassadorwithyouagain?Ifnot,
why?
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FollowUpGuidance:
• Attheendoftheinterview,telltheapplicantyouaretakingapplicationsatthistime
andwillgetbacktohim/herwhenambassadorsareselected.Thenbesuretodosoina
timelymanner,nodoubtwithawelcomelettertoyourjourney!• Ifyoushouldgetanegativeresponsefromreferencesorotherwisedecidetheperson
shouldnotbeaccepted,youcanuseaface-savingresponse(Iamsorrybutwehadso manygoodapplicantsthattheJourneyisfull.)unlessyouareveryadeptatexplaining thattheyarenotsuitedforthistypeofexperience.
• Ifthepersonisacceptedbutwillnotbeabletoattendpreparationworkshops,arrange tosendthemallthematerialthatisneeded,everythingthatwouldbereceivedifthey werefromyourownclub!Stayintouchwiththemonaregularbasistomakethemfeel partofthepreparationprocess.Introducethenon-localambassadorstoallofthe othersbye-mail.Shortbioswithpicturesareanicewaytodothisandthosecanalso besenttoyourcounterpartHostCoordinatortoassistwithhostassignments.
• Communicatewitheveryonebothnearandfarbygroupe-mailsorawebsiteona regularbasisandbesuretoshareasummaryofwhatispresentedatlocalworkshops.
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DiscussingtheAmbassadorPledgeandBeingaGoodAmbassadoroverthetelephoneorSkypeinterviewishighlyrecommended.Youcanalsofollowupwiththeapplicant,ifyouaregoingtoselectthemtoparticipateonyourJourneybyemailingthem,andpastingtheseintoyouremail,remindingthemthatthisiswhattheyareagreeingto.
AmbassadorPledge:MymainobjectiveasIjointhisJourneyisforculturalunderstandingandfriendship.MyhealthisgoodenoughtokeepupwiththegroupactivitiesplannedandIknowIwillberesponsibleforcarryingmyownbaggage.
Asanambassador,IamawarethatmyactionsreflectontheclubandthecountryfromwhichItravel.Ipromisetoconductmyselfinanexemplarymanner.IunderstandtheAmbassador/HostCoordinatorofthisJourneyhasbeengivenauthoritybytheFriendshipForceheadquarterstoleadandconductthisJourneyforthebestinterestsofallpartiesconcerned.TheAmbassador/HostCoordinatorhastheauthoritytoremoveanypersonfromahosthomewhoisnotincompliancewiththegoalsofFriendshipForceInternational.Incasethereisneedtousehotelsasauxiliaryhousing,oraneedforasingleroomontheadd-onpartoftheJourney,Iwillbeartheexpense.
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BeingaGoodAmbassadorandGuest:
ThosewhotravelasFriendshipForceambassadorsgonotjustfortheirownpersonalgoalsbutalsotorepresenttheirhomecommunityandtheircountry.Thismeansthatinadditiontolearningaboutthehostculture,theycanshareabouttheirown.Astheymakefriendsinthehostcommunity,ambassadorsprovideaverypersonalanduniqueconnectiononbehalfoftheircountry.Theyshouldgopreparedtobeatrueambassador,reflectingthebestoftheircountry.
WhatmakestravelwiththeFriendshipForceuniqueistheopportunitytoliveforfivetosevendayswithalocalhostfamily.Theambassadorbecomespartofthehostfamily,sharingeverydayresponsibilitiesaroundthehomewhilelearningfirsthandaboutthehostculture.Livingconditionsvaryaroundtheworld,andtheambassadorshouldbephysicallyabletomeettherequirementsofthehostcommunity.Thismayincludewalkingtothemarket,travelingonpublictransportationandclimbingstairsinthehome.Lodgingandmealsinthehomeareprovidedbythehost,andgroupactivities,suchaswelcomepartiesandlocalsightseeing,areincludedinthebasicFriendshipForcefee.Otherexpensesoutsidethehomearetheresponsibilityoftheambassador:localtransportation(oratankofgas),admissioncoststolocalattractions,andmealsoutsidethehome.Sometimesambassadorsliketosharetheirculturebypreparingamealinthehome—purchasingtheitemsrequiredatthelocalmarket.Beingagoodguestalsomeansexpressinggratitudeinappropriateways.Takingthehostouttodinnerandsendingathankyounote(notjustaquickemail)aftertheJourney.
AFriendshipForceexperienceisagreatwaytoexperiencetheworldfromanewanduniqueperspective.Withlocalcitizensasguides,theambassadorisintroducedtothebestattractionsoftheregion.Interestedinparticularopportunities?Justask!Ambassadorswhoenjoyexploringontheirownwillfindampletimeforit.TravelingasaFFambassadorisenjoyableandenriching,butitalsorequiresspecialdedicationandpreparation.Aspiritofadventure,flexibility,andbeingopentonewexperiencesareallessentialsforasuccessfulambassadorexperience.
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SpecialNoteonMobilityandHealthLimitationsAmbassadorJourneycoordinatorsareresponsibleforacceptingonlythosewhocancomplywiththephysicalrequirementsoftheJourneyprogram.Ambassadorsmustbeabletojoininwiththeactivitiesoftheirhosts.Extensivewalking,carryingone’sownluggage,ridingpublictransportation,andclimbingstairsareallnormalwithinaJourney.Participantsmustalsobealertandcapableoffollowingdirections.
Herearesometipsforscreeningpotentialambassadors:
• ReviewthehealthsectionoftheAmbassadorApplicationwiththeapplicantand makesurethatanypotentialorcurrenthealthproblems,includingmobilityand staminaissues,areadequatelynoted.Limitationsorconditionswithinthehosting homesorcommunityshouldalsobetakenintoconsideration.Thiscouldbe everythingfromtheformofpublictransportationavailableoraltitudeofthehost city.
• Askapplicantsdirectquestionsabouttheirdailyroutine,travelhabits,andlevelof physicalandmentalabilities.Explainthenatureofactivitiesproposedonthe
Journey.• IftheapplicanthastraveledpreviouslywithFriendshipForce,checkwiththe
applicant’smostrecentAmbassadorCoordinator.Or,askforreferencesthatcan
speakabouttheapplicant’slevelofphysicalandmentalcapabilities.• Ifconcernsremain,askforaletterfromtheirhealthproviderindicatingthatthe
applicantwillbeabletomeettherequirementsoftheJourney.• Usecommonsense.Therewillcomeatimewheneachofuswillnolongerbeableto
travelcomfortably.Ifyoubelievethattobethecase,becandidbutcaring,sharing
yourconcerns.Makesuretheyrealizethatitisnotfairtotheothermembersofthe
Journeyifyouacceptapersonwhoisunabletocope.
FFIdoessupporttheparticipationofambassadorswithhealthlimitationsandphysicaldisabilities.However,withoutexception,theycanonlybeacceptedonaJourneyuponfulldisclosureoftheirlimitationstoboththeambassadorandhostcoordinatorsandwithwrittenagreementfromthehostJourneycommunityand/ortravelsuppliersthattheyareabletoaccommodatethelimitation.
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Who We Are
Friendship Force International (FFI) is a non-profit cultural organization focused on promoting understanding, cultural education, and citizen diplomacy through homestay Journeys and
personal friendships. FFI provides opportunities to explore new countries and cultures from the inside by bringing people together at a personal level, as local hosts welcome international
visitors into their culture, sharing with them meals, conversation and the best sights and experiences of their region. Through these exciting personal encounters and our signature
program of home hospitality, strangers become friends – and we know that by experiencing different views, you can discover common ground.
Friendship Force International conducts over 300 programs every year, in over 350
communities throughout more than 60 countries. Our programs bring diverse people together into each other’s cultures and homes to share one-of-a-kind experiences not available to
regular tourists. When you travel or host with the Friendship Force, you get to know real people by sharing real life. Friendships are formed that often last a lifetime.
Mission
To promote global understanding across the barriers that separate people
Values
Mutual Respect • Cultural Diversity • Cultural Exploration • Service
Vision Each individual will make a contribution to global goodwill.
The Friendship Force worldwide network of clubs and individuals will overcome differences
among people and nations.
By connecting the world one friend at a time, we will create a world of friends that becomes a world of peace.
Tagline
Experience Different Views. Discover Common Ground.
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FriendshipForceInternational2017/18PoliciesandGuidelinesforClubsandPrograms:
Part B: Journey Guidelines; V. Ambassadors and Hosts; b: Recruitment and Selection (p.10-11)
TheAmbassadorCoordinatorshouldrecruitasmanyqualifiedapplicantsascanbeaccommodatedbythehostclub(s),whilemaintainingawaitinglist.Theambassadorrecruitmentgoalisthemaximumnumberthehostclubcanhost.
Coordinatorsshouldlookbothwithintheclubmembershipandtothebroadercommunityforthemostqualifiedambassadorsandhosts.FFIprovidesanonlineJourneycatalogonfriendshipforce.orgwhereCoordinatorscanpublicizetheirJourneyopeningsiftheychoose.TheoutboundCoordinatorshouldrequestadvertisementofaJourneyonthewebsiteassoonasthereisanyawarenesstheclub(s)cannotfilltheJourneywiththeirownmembership.Manyregionsalsoofferregionalrecruitmenttools.
PriormembershipinaclubshouldnotbearequirementtoapplyforaJourney,butclubsmay,iftheychoose,asknewparticipantstobecomeaclubmemberwhenjoiningtheirfirstJourney.CareshouldbetakentoscreenallapplicantsandtoacceptonlythosewhounderstandthegoalsoftheorganizationandwhofitthehealthandmobilityrequirementsoftheJourney.Clubsshouldavoida“sign-up”processthatsuggeststoapplicantsthatacceptanceonjourneysisautomatic
Part B: Journey Guidelines VI. Filling a Journey; a: Accepting Ambassadors from Other Communities (p.11)
Theincreasedpromotionofjourneysviaemailandtheonlinecatalog,alongwithtravelflexibility,makeitpossibleforambassadorsfromanywhereintheworldtojoinaJourney.Asaresult,AmbassadorCoordinatorsareincreasinglylookingoutsidetheirowncommunitiesforqualifiedapplicantstofilltheirJourney.Sincethesecandidatescannotattendworkshopsormeetface-to-facewiththeCoordinator,othertechniquesareneededtoensurethatonlyqualifiedcandidatesareacceptedontheJourney.Coordinatorswishingtorecruitambassadorsfromoutsidetheircommunityshouldfollowtheseguidelines:
Thecurrentambassadorapplicationincludesthefollowingstatement:"IntheeventtheapplicantisnotabletomeetinpersonwiththeCoordinator,youwillbeaskedtoprovidereferencesandothersupportingdocumentation."ThisenablestheCoordinatortorequestreferencesasneededtosupporttheapplication.
TheCoordinatorshouldcorrespondwiththeapplicantviaemailandalsospeakwithhim/heronthephone,orviaSkype.Iftheapplicantisinadifferentcountry,theCoordinatormayrequestassistancefromFFIinmakingdirectcontacttointerviewtheapplicant.TheCoordinatorshouldhaveseveralconversationsoremailswiththecandidate,includingadetaileddiscussionregardingtheJourneyandwhythecandidateisinterestedinparticipating.SuggestedinterviewguidelinesareprovidedontheFFIwebsiteintheClubResourcessection,under“Documents.”
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If,afterdiscussingtheJourneywiththeapplicant,theCoordinatorwantstoconsiderhim/herfortheJourney,theCoordinatorshouldobtainatleastonewrittenreferencefortheapplicant.Thisshouldbefromtheapplicant’sFriendshipForceclubpresident,othersuitableclubreference,orpreviousCoordinator.ClubsthatareaskedtoprovidereferencesmustbehonestinrespondingtotheCoordinator’squestions.Theapplicantmayalsobeaskedtoprovideoneormorenon-FriendshipForcereferenceswhomaybecontactedbytheCoordinator.InthecaseofanapplicantwhoisnotcurrentlyamemberofaFriendshipForceclub,atleasttworeferencesshouldbeobtained.Ifanon-clubmemberlivesinacommunitythathasaclub,theymayalsobeaskedtomeetinpersonwithaleaderofthelocalclub.
TheCoordinatorshouldprovideapplicantsfromoutsidehis/hercommunitywithallofthesamematerialthatisprovidedthelocalapplicantsattheJourneyparticipationworkshops.Tofacilitatethisprocessandtoprovideanadditionalmeansforpre-Journeycommunication,theCoordinatormaywanttoestablishaninteractiveemail,onlineorsocialmediaforum(suchasFacebook)withalltheambassadorsparticipatingintheJourney.
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DevelopingaSuccessfulRecruitingStrategy
YourrecruitinggoalistosolicitenoughapplicationssothatyoucanhaveafullJourneywithexcellentambassadorsandhosts.IfyouhavedoneagoodjobinplanningtheJourney,thisshouldbeanachievableobjective.ParticipatinginaJourneyentailsamajorcommitmentoftimeandmoneyonthepartofbothambassadorsandhosts.Armedwithanexcellentitineraryandanenthusiasticattitude,wherewillyoufindprospectiveambassadorsandhosts?
Yourfellowclubmembers
YoushouldstartpublicizingtheJourneyinyourclub’snewsletterandonthewebsiteassoonasyourJourneyisconfirmed.Makesure,however,thatyouletyourmembersknowthetypeofJourneyyouareplanningandthedegreetowhichitwillbephysicallychallenging.Besurethemembersofyourclubunderstandthattheyareapplyingasanambassador.Theyarenotsimplysigninguponafirstcomefirstservebasis.
Thebroadercommunity
Itisequallyimportanttolooktothelargercommunitytorecruitnewparticipants.OneofthebestwaystodosoistoseeyourJourneyasanexcellentwaytoenlistnewpeoplefromthecommunity.Therearemanyotherwaystogetthewordout:localnewspapers,radioannouncements,speakingtocivicorganizations,placingfliersatlocallibraries,orseekingsupportfromalocaluniversityprofessor.
Yourfriendsandcolleagues
Donotforgettoinvitefriends,family,andprofessionalcolleaguestoconsiderjoiningyouontheJourney.
FriendshipForcemembersfromotherclubs
Ambassadorcoordinatorsarerecognizingthatotherclubsprovideanexcellentsourceofpotentialambassadors.EvenifyouwouldliketofilltheJourneyfromwithinyourowncommunity,youshouldlookforwaystopromotetheJourneytootherclubsfromtheverybeginning.Toooftenambassadorcoordinatorswaituntiltheyknowtheyhavevacanciesbeforedoingthisandthenveryoftenitistoolate.
Thekeyistopursueallcategoriessimultaneously.Themistakethatisoftenmadeistofocusonlyontheclubmembershipduringtheearlymonthsofrecruiting.Theproblemwiththisapproachisthatiftheclubmembershipdoesnotprovidesufficientqualifiedapplicants,thenitmaybetoolatetorecruitfromtheothercategories.
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HowtoRecruitAmbassadorsfromBeyondYourCommunity
AfteraJourneyispublicized,youwillbeginreceivinge-mailsortelephonecallsfrompeopleyouhavenotyetmet,oryoumayreceiveacompletedapplication.Yourtaskistodetermineiftheywillmakeagoodambassador,basedone-mailandtelephonecommunication.Itisdifferentfromacceptingapersonfromyourclubthatyoualreadyknow,butitcanbejustaseffective.Infact,wheninterviewingastrangeritiseasiertoaskthestandardquestionsthatsometimesdon’tgetaskedofpeoplewealreadyknow.Remember,whileyouaredeterminingiftheywillbegoodambassadors,youalsoneedto“sell”themontheJourney,sobepositiveandfriendly:
• TalktothemabitabouttheFriendshipForcetoseewhattheyknowandexplainthe itineraryandourspecialhomehostingcomponent.Gettoknowthispersoninacasual, approachablemannerwhilesellingyourJourneyandtheFriendshipForce.Remember, wewereALLnewcomersonce!
• Asktheapplicantiftheyhaveanyquestions.SharesomeofyourmemorableFriendship Forceexperiences.Oftenthepersonwillrelatesimilarexperiencestheyhavehadeither hostingormeetingpeoplefromothercultures.Askifthepersonwouldhavedifficulty “living”withapersonofadifferenteconomiclevel,religion,race,etc.
• Besuretoaskabouttheapplicant’shealthandmobility,explainingthephysical demandsofyourJourney.TellthemthatFFIcananddoesacceptambassadorswith challenges,butwemustknowoftheseinadvancetoseeifaccommodationscanbe made.
• SharethemissionoftheFriendshipForceandexplainhowwonderfulitistobeacitizen ambassadorandhowthefriendshipsmadecanlastalifetime.Explainthatopening yourhometoa“stranger”isaveryself-selectiveprocessbecauseonlywarmand generouspeopletendtowanttodothisandthatthesepeopleareknownbythehost coordinatorinyourdestinationcity.(Makesuretheyunderstandwhatambassador/hostcoordinatormeans!)
• Askforthenamesofpreviousambassadorcoordinator’sorFriendshipForceclub membershe/shemayhavetraveledwith,ifapplicable.Forsomeonewhoisnot associatedwithaFriendshipForce,youmightaskwhatothergroupstheyareinasthese mightoverlapwithsomelocalFriendshipForcemembers.But,theymaybecomplete strangers!Inthatcase,tellthemthatwewantourhostfamiliestofeelascomfortable withtheirguestsastheywishtofeelwelcomedbytheirhostfamilies.Sowerequirea coupleofreferences.Ifoneisafamilymember,askthattheotherreferencebeanon-familymember.
• Makesuretheapplicantfillsouttheapplicationandreturnsittoyou,soyouwillhave theinformationfromitbeforeyournextconversation.Afterhavingreferencesandthe application,youcanarrangeaSkypeorFacetimeinterviewwiththeapplicanttogetto knoweachotherbetter.YoumayalsobeabletoarrangeforaFriendshipForceperson tomeettheapplicantsomorequestionscanbeaskedandansweredface-to-face.
• Makesuretheyunderstandtheapplicationprocessandfeesandtransportation arrangements.Mostpeoplearesurprisedtolearnthatthehomehospitalityisbasically giventothemandtheirhostingfeesgototheactivitiesfortheweek.
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• Telltheapplicantyouaretakingapplicationsatthistimeandwillgetbacktohim/her whenambassadorsareselected.Thenbesuretodosoinatimelymanner,nodoubt withawelcomelettertoyourJourney!
• Ifyoushouldgetanegativeresponsefromreferencesorotherwisedecidetheperson shouldnotbeaccepted,youcanuseaface-savingresponse(Iamsorrybutwehadso manygoodapplicantsthattheJourneyisfull.)unlessyouareveryadeptatexplaining thattheyarenotsuitedforthistypeofexperience.
• Ifthepersonisacceptedbutwillnotbeabletoattendpreparationworkshops,arrange tosendthemallthematerialthatisneeded,everythingthatwouldbereceivedifthey werefromyourownclub!Stayintouchwiththemonaregularbasistomakethemfeel partofthepreparationprocess.Introducethenon-localambassadorstoallofthe othersbye-mail.Shortbioswithpicturesareanicewaytodothisandthosecanalso besenttothehostcoordinatortoassistwithhostassignments.
• Communicatewitheveryonebothnearandfarbygroupe-mailsorawebsiteona regularbasisandbesuretoshareasummaryofwhatispresentedatlocalworkshops.
ForadditionalhelporguidancefeelfreetocontactLaurieAnnScott:[email protected]:[email protected]