ALSA Conference Perth9 – 16 July 2013

Callum Davidson, ConvenorUniversity of Western Australia

What is Conference?• 500 delegates– Competitors– Councillors – General Delegates

• National Championships• Education & Social Justice • Careers • Council• Socials

Questions?

Where will Conference be held?Perth!

• CBD• UWA

• Fremantle• Others…

LogisticsHotels• Hyatt Regency Perth• Mont Clare Boutique Apartments– Bed sharing

Transport• Flight deal with Virgin Australia • Public transport within the CBD is free!• Transportation worked into budget for both

competitors and Council

Mont Clare Boutique Apartments•279 people•Various apartment configurations – ranging from 2 to 8 people•One queen/king bed share per apartment

Accommodation Expenses2012 = $217 0002013 = $157 000

Hyatt Regency Perth•Remainder of delegates•Rooms for up to 150 •Three to a room•No bed sharing

Questions?

Questions?

Socials• Welcome Reception/Opening Gala - State

Reception Centre/Frasers

Socials 2012 = $172 0002013 = $138 000

Questions?

• Closing Gala – Hackett Gallery

Questions?

Major Changes to Conference• Careers– Joint Careers Forum– Q&As

• Education– ALEFs: Specific education

issues, different formats– Equity Luncheon

• Comps– Centralised location

• Socials

– “Less is more”

• Logistics– Many changes…

Questions?

Things we think you will like• No pre-9am starts for anyone!• Transport between comps/end of Council back

to next venue!• Tours of Perth on registration day!• Two free nights!• Printed delegate guides & better

communication generally!• Guided walks to events!

Questions?

Conference Week Plan

• Please note that everything on the following pages is a draft and not confirmed.

• More comprehensive timelines will be provided in April.

Questions?

Time Council Competitor General Delegate

7am

8am

9am Registration Registration Registration

10am

11am

12pm

1pm Council Briefing Comps Briefing

2pm Comps Briefing

3pm

4pm Welcome Event Welcome Event Welcome Event

5pm

6pm

7pm Gala Dinner Gala Dinner Gala Dinner

8pm

9pm

10pm

11pm After Party After Party

DAY 1 – TUESDAY 9 JULY

Questions?

Time Council Competitor General Delegate

7am

8am

9am Council Round 1 Day Trip

10am

11am

12pm

1pm Lunch

2pm Council Round 2

3pm

4pm Transport to ALEF Transport to ALEF

5pm 5:30 ALEF 5:30 ALEF 5:30 ALEF

6pm

7pm

8pm

9pm

10pm

11pm

DAY 2 – WEDNESDAY 10 JULY

Questions?

Time Council Competitor General Delegate

7am

8am

9am Council Round 3

10am

11am

12pm Lunch Lunch & Transport

1pm Council Joint Careers Forum

2pm

3pm

4pm Transport to ALEF

5pm ALEF ALEF ALEF

6pm

7pm

8pm Cocktail Evening Cocktail Evening Cocktail Evening

9pm Comps Announced

10pm

11pm After Party After Party After Party

DAY 3 – THURSDAY 11 JULY

Questions?

Time Council Competitor General Delegate

8am

9am Council

10am Workshop 1 Workshop 1

11am

12pm Equity Luncheon Equity Luncheon Equity Luncheon

1pm

2pm Council Quarter Finals Workshop 2

3pm

4pm Transport to Q&A Transport to Q&A

5pm 5:30 Q&A 5:30 Q&A 5:30 Q&A

6pm Comps Announced

7pm

8pm

9pm 8:30 Pub Crawl 8:30 Pub Crawl 8:30 Pub Crawl

10pm

11pm

DAY 4 – FRIDAY 12 JULY

Questions?

Time Council Competitor General Delegate

9am

10am

11am Community Day Community Day Community Day

12pm

1pm Lunch Lunch Lunch

2pm

3pm

4pm ALEF ALEF ALEF

5pm

6pm

7pm Delegation Dinner Delegation Dinner Delegation Dinner

8pm

9pm

10pm

11pm

DAY 5 – SATURDAY 13 JULY

Questions?

Time Council Competitor General Delegate

7am

8am

9am Council Semi Finals

10am Workshop 3

11am

12pm

1pm Lunch Lunch

2pm AGM Paper Pres Grand Final

3pm

4pm Transport to Q&A

5pm 5:30 Q&A 5:30 Q&A 5:30 Q&A

6pm

7pm

8pm Theme Night Theme Night Theme Night

9pm

10pm

11pm After Party After Party After Party

DAY 6 – SUNDAY 14 JULY

Questions?

Time Council Competitor General Delegate

7am

8am

9am Grand Finals Grand Finals Grand Finals

10am

11am

12pm

1pm Lunch Lunch Lunch

2pm Grand Finals Grand Finals Grand Finals

3pm

4pm

5pm

6pm

7pm Gala Dinner Gala Dinner Gala Dinner

8pm

9pm

10pm

11pm After Party After Party After Party

DAY 7 – MONDAY 15 JULY

Financial Statement2012

• Logistics = $236 000• Socials = $172 000• Administration = $4 987• Competitions = $24 500• Education = $17 800• Careers = +$5 300

2013

• = $174 000• = $138 000• = $7 840 • = $18 000• = $10 300• = $14 400

Questions?

Where to from here?• Deciding what to do with alumni/weekend

passes• Competitions – especially venues• Promotions and marketing

Questions?

Marketing & PromotionA much more co-ordinated system with

guidance from ALSA Main & Conference• Conference Cup• O-Week materials• Videos, posters• Facebook page – hopefully by the end of this

weekend!

Questions?

Proposed Motions1. Set Gold registration at a max of $850, set

Silver registration at a max of $5002. Ratify the proposed ALSA Bylaw 18 – ALSA

Conference Bursary3. Allow LSSs to provide

clients/witnesses/associates4. Allow judge registration5. Allow students to apply to register as judges

Questions?

Conference CupStarted for Conference 2012The concept: points are awarded for LSSs’ promotion

of and participation in ConferenceTHERE IS A $1000 PRIZE FOR THE WINNING LSSThe problem:• LSSs did not participate because they did not

understand what was required – the bylaw is quite vague

• The Convenor took the whole burden upon herself

Questions?

Conference CupThe solution:• It necessarily requires innovation from LSSs• However we will produce guidelines about how you

can participate• I am appointing a specific officer that will take charge

of Conference Cup – they will update the website much more regularly!

• There is a separate email for Conference Cup submissions: conference.cup@alsaconference.com.au

• Points awarded proportionately

Questions?

Participation in Conference Cup PROMOTION• Posters, videos etc (official Conference or your

own)• Conference Launch Party• ALSA branding on things you already do (if you

wish)• Flinders: pub crawl• Murdoch: dorky pics • Pics or it didn’t happen

Questions?

Participation in Conference Cup AT CONFERENCE• Coming and actively participating in

education and careers events– E.g. submitting a question for the Careers Q&A or

ALEF 1 • Getting in the spirit of Conference– Dressing to theme– Being a client, witness or associate

Questions?

Participation in Conference Cup

CONFERENCE CUP IS A SIGNIFICANT INCENTIVE FOR YOU TO MARKET CONFERENCE AND A REWARD FOR YOU DOING SO TO THE BEST

OF YOUR ABILITYMAKE IT WORTH IT!