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ALMANSOORI SPECIALIZED ENGINEERING

HEALTH, SAFETY, ENVIRONMENT & QUALITY

INTEGRATED MANAGEMENT SYSTEM PROCEDURE MANUAL

IMSP : 06

REV : 03

TITLE: INTERNAL AUDITS

PAGE : 2 OF 5

DATE : 01 / 10 / 2009

CONTENTS

1.0 PURPOSE

2.0 SCOPE

3.0 RESPONSIBILITY

4.0 DEFINITIONS

5.0 PROCEDURE

5.1 AUDIT SCHEDULE

5.2 AUDIT PROCESS

5.3 RESULT AND REPORTING

5.4 ACTIONS

6.0 RECORDS

7.0 MANAGEMENT REVIEW




IMSP : 06

REV : 03


PAGE : 3 OF 5

DATE : 01 / 10 / 2009

1.0 1.1 2.0 2.1 3.0 3.1 4.0 4.1 5.0 5.1 5.1.1 5.1.2 5.1.3 5.1.4 5.2 5.2.1

PURPOSE The purpose of this procedure is to ensure that the HSEQ Integrated Management System conforms to the planned arrangements and is effectively implemented & maintained. SCOPE This procedure, in accordance with HSEQ IMS Manual, details the format and method by which internal audits shall be conducted. RESPONSIBILITY It shall be the responsibility of the HSE & Quality Manager to coordinate the whole internal audit program. DEFINITIONS “AUDITOR“ is any individual who performs any portion of an audit and is qualified to organize and direct Audit Report findings and evaluate Corrective Actions. PROCEDURE AUDIT SCHEDULE Audits shall be instigated by the HSEQ Department, in conjunction with the official audit schedule, which is compiled and approved by HSE & Quality Manager. The Audit schedule is based on the status, the importance of the activity and the level of ongoing improvement within that activity / process. All auditors shall be ALMANSOORI employees and must be independent of any system, area or processes they are auditing. No advance notice is required to be given for internal audits, when necessary. AUDIT PROCESS All Divisions within the Integrated Management System shall be audited at least once annually and the audit shall cover all HSEQ IMS aspects, in compliance with ISO 9001, ISO 14001 and OHSAS 18001, utilizing the HSEQ IMS Internal Audit Checklist F. 445. Additional audits shall be conducted when significant organizational or procedural changes are made.




IMSP : 06

REV : 03


PAGE : 4 OF 5

DATE : 01 / 10 / 2009

5.2.2 5.2.3 5.2.4 5.2.5 5.3 5.3.1 5.3.2 5.3.3 5.3.4 5.3.5

Customer HSEQ MS requirement; or as follow-up to verify the implementation of corrective actions and problems that are identified within the HSEQ system, utilizing HSEQ MSE Questionnaire form F. 376.

The audit results from HSEQ IMS Check list shall be documented, reported and filed along with all possible Non–conformance and recommended corrective actions

The Auditor shall take random samples and checks to prove the effectiveness and implementation of procedures being audited, and that they are being adhered to and comply with ISO 9001, ISO 14001 & OHSAS 18001 requirements. The audit checklist / HSEQ Questionnaire also act as Internal Audit Report. On completion of any audits the Auditor shall request the auditee to agree and sign the report accepting all aspects of the audit, including any areas requiring a Non-conformance Report and Corrective Actioning. Behavioural Safety Audit also acts as audit form used by Supervisors and above level and considered as a tool to monitor and evaluate AlMansoori Safety Performance. RESULT AND REPORTING All audit / Non-conformance Reports must be approved by the HSE & Quality Manager prior to any distribution. The Auditor shall evaluate the findings of the audit together with other documents related to the area, system or process being audited. Where there are Non- conformances / Corrective Action Reports raised, they shall be documented and issued as per procedure IMSP No. 5. The Non-Conformance Report Number must be recorded on the Internal Audit Report Checklist. All Non-Conformance / Corrective Action Reports shall be categorized as being a major or minor as follows : Major where Procedure contradicts working practices or where procedure and / or working practices do not reflect ISO 9001, ISO1400 & OHSAS 18001 requirements. Minor where system procedure or process is not being fully adhered to. Copies of Internal Audit checklist Reports, along with all original Non-Conformance / Corrective Action Reports shall be issued to the Division Manager responsible for the area being audited. Copies where necessary shall be retained by the HSEQ Department.




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REV : 03


PAGE : 5 OF 5

DATE : 01 / 10 / 2009

5.3.6 5.4 5.4.1 5.4.2 5.4.3 6.0 6.1 6.2 6.3 6.4 6.5

6.6

7.0 7.1

All non-conformances discovered using F. 445 (checklist) will be issued with a non-conformance report, and when utilizing the F. 444, only major non-conformances will be issued with a non-conformance report. However, minor non-conformances will still be documented on the Audit corrective Action Report form F. 379. ACTIONS All Non-Conformance / Corrective Action Reports issued along with any internal Audit Reports must be actioned, quoting implementation date, and returned to the Auditor for approval within 30 days. Any major Non-Conformances should be actioned as soon as possible. After approval or rejection the originals shall be returned to the Division Manager and copies kept on file until final close-out. RECORDS HSEQ Audit Questionnaire F. 376 Audit Non-Conformance Report. F. 444 HSEQ-IMS Internal Audit Check List F. 445 HSEQ-IMS Internal Audit Schedule. F. 446 Behavioural Safety Audit F. 562 Audit Corrective Action Report F. 379 MANAGEMENT REVIEW All Internal Audits and any Non-conformances shall be discussed at Management Review meetings to evaluate their effectiveness and implementation. ANNEXURES HSEQ Audit Questionnaire Audit Non-Conformance Report HSEQ-IMS Internal Audit Check List HSEQ-IMSInternal Audit Schedule Behavioural Safety Audit

Of 14

F.376Rev.04

09.06.09

NAME OF COMPANY

:

HSEQ AUDITOR

:

NO. OF EMPLOYEES : COMPANY / DIVISION REP :

NATURE OF BUSINESS : DATE OF AUDIT :

SCORE :

SUBJECT

QUESTIONAIRE ITEMS

Responses

Comments SCORE

MAX.

Health, Safety and Environment (HSEQ) Policy 1. HSEQ POLICY

DOCUMENT

1 2 3 4 5 6

Does the company have an HSEQ Policy document? Is the Policy dated and signed by a Senior Manager? Who are the most senior persons in the organization responsible for the execution of this policy all at locations? Does the policy stipulate compliance with local statutory requirement? Does the policy state the responsibility of Managers, Supervisors and workforce towards HSEQ matters? How is this policy communicated to the workforce?

10

5

5

10

10

10

Site Verification

1 2

How frequently are site group meetings held with all levels of Management in which HSEQ is a significant part of the agenda? Are workforces aware of HSEQ Policy contents? (Random interviews to be conducted).

15

15

TOTAL 80

HEALTH, SAFETY, ENVIRONMENTAL & QUALITY MANAGEMENT SYSTEM (HSEQ MS) AUDIT QUESTIONAIRE

Of 14

F.376Rev.04

09.06.09

SUBJECT

QUESTIONAIRE ITEMS

Responses

COMMENTS

SCORE

MAX.

Health, Safety and Environment (HSE) Policy

2. COMPANY HSEQ MANUALS

1 2 3 4 5 6 7

List details of the Company HSEQ Document Hierarchy? Who is responsible for updating and controlling the documents and what is the date of the current version? How the documents are made readily available to all employees? Are the HSEQ documents, e.g. safety regulation, emergency procedures, HSE training policy environmental plans, adequate for nature of work? Are workforce involve in updating the HSEQ documents? Are job instructions provided as required? Are operation and maintenance manuals available and adequate with cross reference to HSEQ rules?

10

20

20

20

10

10

10

Site Verification

1 2 3

Are the correct versions available and communicated to workforce? Are personnel aware of the latest changes in regulation? (Interview a sample of workforce). Are simplified versions available in different languages?

20

20

20

TOTAL 160

Of 14

F.376Rev.04

09.06.09

SUBJECT

QUESTIONAIRE ITEMS

Responses

COMMENTS

SCORE

MAX.

Management and Supervision

3. ORGANISATION JOB DESCRIPTION

1 2 3 4

Does the company have an HSEQ Organization chart? Has one Company person been designated HSEQ Co-ordinator? To whom does he report? What is his relevant training? Does he have a formal job description to show his duties, responsibilities as well as accountabilities? Do job Description of key personnel show HSEQ responsibilities and accountabilities?

10

20

10

10

Site Verification

1 2

Interview personnel to verify their understanding of HSEQ Responsibilities. Verify HSEQ Certification?

20

20

90 4. CORPORATE HSEQ OBJECTIVES

1 2 3 4

Dose the Company have HSEQ objectives? How does the company set HSEQ objectives and at what levels? How does the Company measure these objectives? Does it include personal HSEQ objectives for individuals?

10

20

10

10

Of 14

F.376Rev.04

09.06.09

SUBJECT

QUESTIONAIRE ITEMS

Responses

COMMENTS

SCORE

MAX.

Site Verification

1 2 3

Are HSEQ objectives posted on site? Are workforce made aware of HSEQ objectives? Are HSEQ objectives SMART and reviewed on Monthly / Quarterly Basis?

10

10

10

80 5. MANAGEMENT & SUPERVISION OF WORK ACTIVITIES

1 2 3 4

How does senior management demonstrate their commitment to HSEQ matters? How frequent does management visit working sites? Are actions from site visits recorded and followed up? How does the company ensure that the working practices and procedures used by employees on site are consistently in accordance with HSEQ policy objectives?

25

25

25

25

Site Verification

1 2 3

Are there HSEQ tours reports produced? Are site personnel aware of HSEQ tour findings? Are corrective actions physically implemented?

20

20

20

TOTAL 160

Of 14

F.376Rev.04

09.06.09

SUBJECT

QUESTIONAIRE ITEMS Responses

COMMENTS

SCORE

MAX.

6. COMPETENCY OF THE WORKFORCE AND WELFARE

1 2 3 4 5

Is there a system to assess the competency of the workforce at recruitment stage and career development? Does the Company have special Health and Accident insurance to its employees (give details)? Are health hazards identified? Is there a health monitoring system in place and how adequate is its for health risk exposure? Does the Company have dedicated HSEQ specialist? What qualifications & formal training do they have?

10

10

10

10

10

Site Verification

1 2 3

Are Health hazards surveys carried out? Are workforces aware of those health hazards? (Check). Is there evidence of implementing workforce competency system?

20

20

20

TOTAL 110

Of 14

F.376Rev.04

09.06.09

SUBJECT

QUESTIONAIRE ITEMS

Responses

COMMENTS

SCORE

MAX.

7. MOTIVATION AND COMMUNICATION

1 2 3 4

How is management involved in HSEQ activities, objectives setting and monitoring? How is the Company structured to manage and communicate HSEQ matters effectively? What provision does the Company make for HSEQ communication meetings? Are minutes distributed to site personnel? Does the Company have HSEQ achievement awarding schemes?

10

10

20

10

Site Verification

1 2 3

Are minutes available and posted on site? Are HSEQ awarding schemes known to workforce? (Check). Are HSEQ award functions held on site?

20

20

20

TOTAL 110

Of 14

F.376Rev.04

09.06.09

SUBJECT

QUESTIONAIRE ITEMS

Responses

COMMENTS

SCORE

MAX.

TRAINING 8. HSEQ AND SPECIALIZED TRAINING

1 2 3 4 5 6 7 8 9

Does the Company have training standards? Does the Company have training plan? Does the Company have training records? Does the Company have a system to familiarize new employees with its HSEQ Policy, practices and basic industrial HSEQ? Who conducts this familiarization training (give details on such training)? What arrangements does the Company have to ensure existing staff HSEQ knowledge is up to date? (if training is provided in-house list details of content). Have the managers and supervisors at all levels who will plan, monitor, oversee and carry out the work received formal HSEQ training? If YES please give details. Where the training is given in-house. Please describe the contact and duration of courses. Has the Company identified its operations where specialized training is required to deal with potential dangers? (if YES list details of training given). Does the Company comply with the requirement of specialized mandatory training leading to certification? (e.g crane operator, radiographers, well control.

10

10

10

10

10

20

10

10

10

Site Verification

1 2

Is in-hose training provided effective? (Check). Is site orientation conducted as per check list? (Check).

20

20

TOTAL 140

Of 14

F.376Rev.04

09.06.09

SUBJECT

QUESTIONAIRE ITEMS

Responses

COMMENTS

SCORE

MAX.

9. AUDITING

1 2 3 4 5

Does the Company have a written policy on HSEQ auditing and how does this policy specify the standards for auditing? Does the Company HSEQ plans include schedules for auditing and what range of auditing is covered? How is the effectiveness of auditing verified and how dose management report and follow up audits? Does the Company have an audit checklist / guidelines? What system does the Company have for Follow-up of audit actions?

10

10

10

10

10

Site Verification

1 2 3

Are audits findings communicated to the site? Are actions allocated to responsible persons? Are corrective actions physically implemented?

20

20

20

TOTAL 110

Of 14

F.376Rev.04

09.06.09

SUBJECT

QUESTIONAIRE ITEMS

Responses

COMMENTS

SCORE

MAX.

10. ASSESSMENT & SUITABILITY OF SUBCONTRACTORS / OTHER COMPANIES

1 2 3 4

Is HSE competence constituting part of selection criteria of sub-contractors? If YES, how is it verified? What arrangements are in place to ensure compliance of sub-contractors with HSE requirements? Does the Company records show participation of sub-contractors in HSE activities? Does the Company conduct HSE audits on sub-contractors? How often? And how effective?

20

20

20

40

Site Verification

1 2

Are subcontractors workforce aware of HSE requirements on site? Are audits communicated back to subcontractors for improvements?

20

20

TOTAL 140

Of 14

F.376Rev.04

09.06.09

SUBJECT

QUESTIONAIRE ITEMS

Responses

COMMENTS

SCORE

MAX.

11. EQUIPMENT CONTROL, MANITENANCE & INTEGRITY ASSURANCE

1 2 3 4 5

Does the company have a maintenance programme & records? Is there a Quality Assurance system in place? How effective is it? Is the third party commissioned by the Company approved by ADMA-OPCO? Are equipment certification up-to date (colour coded and marked as required). Is there an adequate system to identify equipment for testing and certification?

20

20

20

20

20

Site Verification

1 2 3

How effective is the preventive maintenance system? Are genuine parts being used? Does company cater for critical parts and equipment? (Cranes, F & G System).

20

20

20

TOTAL 160

Of 14

F.376Rev.04

09.06.09

SUBJECT

QUESTIONAIRE ITEMS

Responses

COMMENTS

SCORE

MAX.

Management and Supervision 12. PERSONAL PROTECTIVE EQUIPMENT

1 2 3 4

What arrangements does the company have for identifying the needs, provision and upkeep of protective clothing, both standard issue and that required for specialized activities? Does the Company maintain a system for recording issuance of PPE to the workforce? Does the Company provide training in the use of PPE? What standards does the Company specify for the purchase of PPE?

25

25

25

25

Site Verification

1 2 3

Audit compliance with PPE? Check records for issue? Check suitability of PPE for the hazard?

20

20

20

160

13. HSEQ PERFORMANCE RECORDS

1 2 3 4

Does the Company maintain records of the Accidents / Near Misses for the last three years at least? It there accident reporting / investigation and analyses procedure? Does the Company produce Accident / Near Miss statistics and trend analyses? Are high potential events recorded, analyzed, and actions followed up for prevention of recurrence?

25

25

25

25

Site Verification

Of 14

F.376Rev.04

09.06.09

SUBJECT

QUESTIONAIRE ITEMS

Responses

COMMENTS

SCORE

MAX.

1 2 3

Are workforce aware with reporting procedure of NM’s and accidents? Are trend analysis for accidents / Near Misses utilized for future HSEQ planning? Are corrective actions physically completed and properly followed up?

20

20

20

160

14. COMMUNICATION

ACCIDENT INVESTIGATION OF INFORMATION

1 2 3

How are the findings following an investigation on an accident communicated to the employees? What does the Company do to encourage the workforce to report Accidents and Near Misses? Does the Company have a system to share lessons learnt from accidents?

20

10

20

Site Verification

1 2 3

Are findings following an investigation of accidents / incidents communicated to workforce through group meeting, safety flash…. Etc.? Are there letters from management addressing reporting of Near Misses and creating no blame culture among employees? Are similar industry incidents discussed in group meetings?

20

20

20

TOTAL 110

Of 14

F.376Rev.04

09.06.09

SUBJECT

QUESTIONAIRE ITEMS

Responses

COMMENTS

SCORE

MAX.

15. MEMBERSHIP OF ASSOCIATED ACHIEVEMENTS

1 2

Does the Company hold membership of any industry, trade or HSEQ organization? Has the Company received any award for HSEQ performance achievements?

20

30

Site Verification

1 2

Are workforce aware of such awards? Does workforce participate in preparation for such awards?

20

20

90

16. RISK ASSESSMENT & MANAGEMENT OF CHANGE

1 2 3 4

Does the Company conduct any risk assessment of its operation such as HAZOP, QRA, Safety Case, Health, Safety & Environmental Impact Assessment, project design & hazard analysis, fire risk analysis, human factor analysis, gas dispersion analyses. How does the Company record and communicate any change in procedure, equipment, material, process and manpower? Are drawings (as built, area classification, P&ID’s layouts) regularly checked and updated? Are operating manuals regularly checked and updated to reflect any changes?

40

20

20

20

Site Verification

1 2 3 4

Are workforce aware of potential hazards in their area? Are all risks assessed and follow up action implemented? Is there procedure for handover? Is it implemented? Are up-to-date versions of regulations and procedures available on site?

20

20

20

20

TOTAL 180

Of 14

F.376Rev.04

09.06.09

SUBJECT

QUESTIONAIRE ITEMS

Responses

COMMENTS

SCORE

MAX.

17. ENVIRONMENTAL PROTECTION

1 2 3 4 5 6

What provisions (plans, procedures equipment…) does the Company have for environmental protection? Are Company discharges recorded and checked against ADNOC guidelines? Does the Company have waste management system in place? How effective is it? Does the Company have environmental protection awareness campaigns? Does the Company maintain an up-to date record of all hazardous materials (MSDS)? & hazardous waste? How does the Company dispose of hazardous and no-hazardous waste?

20

10

20

20

10

20

Site Verification

1 2 3

Does the site apply waste management procedure? Are there records for emissions to air, water & soil? Is there physical separation of waste stream?

20

20

20

TOTAL 160 18. TECHNICAL AUDIT

1

Audit Team to conduct full Technical Audit against the relevant HSEQ Standards e.g. Safety Standards for Marine operations, Safety Standards for Diving Operations …. Etc. / and sites vessels physical condition. ?

800

TOTAL 3000

AUDIT NON-CONFORMANCE REPORT

Division : ……………………

NCR Number : ……………………..

Process / product : ……………………

Date : ……………………..

Procedure : ……………………

Clause Reference : …………………….. (ISO 9002 PROCEDURE)

Auditee : …………………

Major Minor

Non conformance : (TO BE COMPLETED BY AUDITOR)

Signature Auditor : …………………….. Signature Auditee : ………………………

Proposed Corrective Action : (REPLY MUST INCLUED CAUSE, CORRECTIVE ACTION TAKEN AND ACTION TO

PREVENT REOCCURANCE)

Proposed Implementation Date : ………………………..

Signature Auditee : …………………….. Date : ……………….……………………

Corrective Action Review : (TO BE CLOSED BY AUDITOR OR QA DEPARTMENT)

PROPOSED Action : Agreed Rejected

Reason if Rejected :

N.C.R Closed out : Yes No

Signature Auditor : …………………….. Date : ……………….……………………

F. 444 Rev. 01

01-07-2003

Company: _________________________________________

Company: ______________________________

F. 445 Rev. 02

01.01.2010

1

COMPANY:

Date of Audit Auditor Name Designation

Company representatives Designation

HSEQ INTEGRATED MANAGEMENT SYSTEM

INTERNAL AUDIT CHECKLIST

Company: ______________________________

F. 445 Rev. 02

01.01.2010

2

SNO AUDIT CRITERIA RESULT AUDITOR’S COMMENT

MANAGEMENT RESPONSIBILITY

1. HSEQ POLICY STATEMENT

1.1 Has the HSEQ Policy been defined and approved by the top management of the organization?

YES / NO / NA

1.2 Is it appropriate to the nature, scale and HSEQ impacts of the organization activities, products or service

YES / NO / NA

1.3 Does it include a commitment to customer satisfaction, continual improvement and prevention of pollution?

YES / NO / NA

1.4 Does it include a commitment to comply with relevant legislation, and with other requirements to which the organization subscribes?

YES / NO / NA

1.5 Does it provide the framework for setting and reviewing HSEQ objectives and targets?

YES / NO / NA

1.6 Is it communicated to & understood by all employees?

YES / NO / NA

1.7 Is it available and deployed in the working area? YES / NO / NA

1.8 is reviewed periodically to ensure t hat it remains relevant and appropriate to the organization

YES / NO / NA

2.0 HAZARD IDENTIFICATION

2.1 Is Hazard and Risk management procedure available?

YES / NO / NA

2.2 Does all hazard associated with the activities identified?

YES / NO / NA

2.3 Does the proposed control measures adequate to reduce the risk rate?

YES / NO / NA

2.4 Does the control measures prioritized in a proper order (ERIC PD)

YES / NO / NA

2.5 Is there a system to review and re evaluate the hazards?

YES / NO / NA

2.6 When was the last revision date of the Task Hazard analysis?

YES / NO / NA

3 ENVIRONMENTAL ASPECTS

3.1 IS Environmental Impact and aspects of the activities Identified?

YES / NO / NA .

3.2 Does the proposed mitigation measures adequate to reduce the risk rate?

YES / NO / NA

3.3 Does the mitigation measures prioritized in a proper order (ERIC PD)

YES / NO / NA

3.4 Is there a system to review and re evaluate the impact?

YES / NO / NA

3.5 When was the last revision date of the Task Environment analysis?

YES / NO / NA

3.6 Is there a program to measure and monitor emissions and discharges to the environment?

YES / NO / NA

Company: ______________________________

F. 445 Rev. 02

01.01.2010

3


4. LEGAL AND OTHER REQUIREMENT

4.1 Does all applicable legal and other requirement identified?

YES / NO / NA

4.2 Does the organization evaluating compliance with legal requirement?

YES / NO / NA

4.3 Are there records of the evaluation? YES / NO / NA

5. OBJECTIVES AND TARGETS

5.1 Are HSEQ Objectives and targets established and maintained at each relevant function and level?

YES / NO / NA

5.2 Are objectives achievable and measurable? YES / NO / NA

5.3 Have programs been established for achieving objectives and targets?

YES / NO / NA

5.4 Check that the means and timeframes for achieving objectives and target has been determined, and is adhered to,

YES / NO / NA

5.5 Check middle management awareness of objectives.

YES / NO / NA

5.6 Check that responsibility has been assigned for achieving the set objectives.

YES / NO / NA

5.7 Check that a documented system is used to maintain and review progress for all objectives and targets.

YES / NO / NA

5.8 Check whether performance is measured on a site basis, by past performance.

YES / NO / NA

6. EMERGENCY PREPAREDNESS AND RESPONSE

6.1 Are all emergency situations Indentified? YES / NO / NA

6.2 Ensure emergency procedures of deferent situation are in place?

YES / NO / NA

6.3 Ensure emergency drills are being carried out periodically

YES / NO / NA

7. PURCHASING

7.1 Ensure approved vender list in place YES / NO / NA

7.2 Ensure that suppliers and contractors are being evaluated for approval

YES / NO / NA

7.3 Ensure verification of purchased product YES / NO / NA

7.4 Ensure purchased product that does not meet specification is reported on NCR.

YES / NO / NA

7.5 Ensure that last update of purchase procedure at the point of implementation.

YES / NO / NA

Company: ______________________________

F. 445 Rev. 02

01.01.2010

4


8. IMPLEMENTATION AND OPERATION

8.1 Check the organization chart YES / NO / NA

8.2 Ensure that all roles and responsibilities are assigned.

YES / NO / NA

9. TRAINING AWARENESS AND COMPETENCE OF STAFF

9.1 Ensure training program in place YES / NO / NA

9.2 Check the implementation of the training program

YES / NO / NA

9.3 Check the records of training and HSEQ awareness YES / NO / NA

10 COMMUNICATIONS

10.1 Check the means of Communication (external and enternal)

YES / NO / NA

10.2 Ensure worker involvement in hazard identification YES / NO / NA

10.3 Ensure appropriate involvement of workers in incident investigation

YES / NO / NA

10.4 Ensure meeting, Toolbox talks are being carried out.

YES / NO / NA

10.5 Ensure safety signs, posters and safety flashes are deployed

YES / NO / NA

11. CONTROL OF DOCUMMENT

11.1 Ensure document including records of HSEQ standard are controlled and approved

YES / NO / NA

11.2 Ensure that HSEQ manuals and SOPs are controlled and approved

YES / NO / NA

11.3 Ensure changes and current revisions status of documents are identified

YES / NO / NA

11.4 Ensure that relevant version of applicable documents are at the point of use.

YES / NO / NA

12. CONTROL OF RECORDS

12.1 Is there a documented procedure for control of records?

YES / NO / NA

12.2 Are records suitably maintained, identified, stored and disposed?

YES / NO / NA

12.3 Are retentions periods know and adhered to? YES / NO / NA

12.4 Are records easily retrieved? YES / NO / NA

12.5 Are archive conditions reasonable? YES / NO / NA

12.6 Are computer records backed up and suitably stored?

YES / NO / NA

13. ACCIDENTS AND INCIDENTS

13.1 Are procedures in place to ensure that Accidents, Incidents are identified, reported and recorded?

YES / NO / NA

13.2 Ensure accident investigations are being carried out YES / NO / NA

13.3 Ensure root causes are being identified YES / NO / NA

13.4 Ensure corrective and preventive actions are appropriate and being carried out to prevent recurrence?

YES / NO / NA

13.5 Check the follow-up process, which ensures action is taken within the specified time?

YES / NO / NA

13.6 Is the effectiveness of action reviewed? YES / NO / NA

13.7 Does accident communicated to the employees? YES / NO / NA

Company: ______________________________

F. 445 Rev. 02

01.01.2010

5


14. CONTROL OF MONITORING AND MEASURING DEVICES 14.1 Is equipment used identified? YES / NO / NA

14.2 Is calibration, undertaken within defined / appropriate frequencies?

YES / NO / NA

14.3 Is the calibration status of equipment evident? YES / NO / NA

15. PREVENTIVE MAINTENANCE

15.1 Are inspection tests such as (load test, MPI, Ultra sonic and hydraulic test) undertaken

YES / NO / NA

15.2 Is there a tracking system in place to identify un valid Certificate.

YES / NO / NA

15.3 Is there a preventive maintenance program for the equipments?

YES / NO / NA

15.4 Is there action taken when equipment is found to be inaccurate?

YES / NO / NA

15.5 Are storage conditions adequate? YES / NO / NA

16. NON CONFORMANCE AND CORRECTIVE AND PREVENTIVE ACTION

16.1 Does non conformances identified, corrected and action taken?

YES / NO / NA .

16.2 Check whether the investigating nonconformity, determining its cause and taking actions in place to avoid recurrence.

YES / NO / NA

16.3 Evaluate the effectiveness of the action taken YES / NO / NA

16.4 Check the non conformance register. YES / NO / NA

17. ANALYSIS OF DATA

17.1 Check data collected & analyzed to show effectiveness of HSEQ IMS of continual improvement.

YES / NO / NA

17.2 Check analysis provides data on: YES / NO / NA

17.3 Customer satisfaction. YES / NO / NA

17.4 Conformance of product. YES / NO / NA

17.5 DSF analysis. YES / NO / NA

17.6 Trends indicating need for preventive action suppliers.

YES / NO / NA

18. INTERNAL AUDTITING

18.1 Is there an audit schedule in place? YES / NO / NA

18.2 Is the schedule properly implemented?

YES / NO / NA.

18.3 Is there an action plan to follow up audit findings and close it?

YES / NO / NA

18.4 Are audit findings being close with in the assigned time frame?

YES / NO / NA

19. MANAGEMENT REVIEW

19.1 Are management reviews conducted at determined intervals and documented?

YES / NO / NA

19.2 Are all required agenda items discussed including continual improvement?

YES / NO / NA

19.3 Is top management involved? YES / NO / NA

HSEQ IMS AUDIT AND INSPECTION SCHEDULE (YEAR 2010)(EXTERNAL, INTERNAL AND SELF AUDITS)

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Internal Audit MDDS HSEQ Dep

Internal Audit MWL HSEQ Dep

Internal Audit MIS HSEQ Dep

Internal Audit MPS HSEQ Dep

Internal Audit MSS HSEQ Dep

Internal Audit SOP HSEQ Dep

JV Audit FAME HSEQ Dep

JV Audit VMS HSEQ Dep

Internal Audit GCC HSEQ Dep

JV Audit HILONG HSEQ Dep

JV Audit MICODA HSEQ Dep

JV Audit VINCOTTE HSEQ Dep

JV Audit COREX HSEQ Dep

External MWL TABK

External MSE/MPS VINCOTTE

Inspection MDDS HSEQ Dep

Inspection MWL HSEQ Dep

Inspection MPS HSEQ Dep

Inspection MSS HSEQ Dep

DIVISON : HSEQ Department DATE

StatusAuditor or Inspector

Auditee or To be Inspected

Party

TYPE (Internal / External Audits or Inspection)

Compiled and Approved by: _______________________

Rev.02F-446

26-01-2010

HSEQ IMS AUDIT AND INSPECTION SCHEDULE (YEAR 2010)(EXTERNAL, INTERNAL AND SELF AUDITS)

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

DIVISON : HSEQ Department DATE

StatusAuditor or Inspector

Auditee or To be Inspected

Party

TYPE (Internal / External Audits or Inspection)

Inspection MIS HSEQ Dep

Inspection TABK Field HSEQ Dep

Inspection MPS Vessels HSEQ Dep

Inspection MPS Field OP HSEQ Dep

Inspection MWL Field OP HSEQ Dep

Inspection Gest House HSEQ Dep

Inspection BU HASA HSEQ Dep

Compiled and Approved by: _______________________

Rev.02F-446

26-01-2010

F. 379 Rev. 04

04.04.2011

CORRECTIVE ACTION REPORT REFERS TO HSEQ IMS AUDIT, ACCIDENTS AND INCIDENTS INVESTIGATION, CUSTOMER FEEDBACK REPORT NO. :

ITEM NO. RATING FINDINGS CORRECTIVE

ACTION PREVENTIVE

ACTION ACTION BY ACTION

COMPLETION DATE

REMARKS

CORP. HSEQ MANAGER: _______________________ DATE: _______________________

MANAGER / SUPERINTENDENT / SUPERVISOR

PRINT: _______________________ SIGN: ________________________

DATE

COMPLETED


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