allowable uses of funds...uses of grant funds illinois essa conference– february 2019 title i-a,...

Whole Child ● Whole School ● Whole Community 1

Uses Of Grant Funds

Illinois ESSA Conference– February 2019

Title I-A, Title II-A, Title IV-A


Agenda• ISBE Vision, Mission, Goals• Funding factors and principles• Funding eligibility and guidelines• Title I uses of funding• Title II uses of funding• Title IV uses of funding


Illinois Board of EducationVisionIllinois is a state of whole, healthy children nested in whole, healthy systems supporting communities wherein all people are socially and economically secure.

MissionProvide leadership and resources to achieve excellence across all Illinois districts by engaging legislators, school administrators, teachers, students, parents, families, and other stakeholders in formulating and advocating for policies that enhance education, empower districts, and ensure equitable outcomes for all students.


Illinois Board of EducationGoals● Every child in each public school system in the State of Illinois deserves to attend a system wherein…

-All kindergartners are assessed for readiness.-Ninety percent or more of third-grade students are reading at or above grade level.-Ninety percent or more of fifth-grade students meet or exceed expectation in mathematics.-Ninety percent or more of ninth-grade students are on track to graduate with their cohort.-Ninety percent or more of students graduate from high school ready for college and career.-All students are supported by highly prepared and effective teachers and school leaders.-Every school offers a safe and healthy learning environment for all students.


Community

HomeSchool

EmotionalPhysical

SocialCognitive

The Whole ChildA child within an ecology of multiple and interconnected parts

nested in overlapping systems

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$622,263,255

$77,258,881

$44,712,748

FY 2019 Final Allocations

Title I Title II Title IV

Census data posted for FY 2020 Preliminary Eligibility at https://www.isbe.net/Documents/fy20preliminary-eligibility.pdf.


AP Letter of Intent Extension• AP exam fees for Low Income Students letter

of intent date has been extended to 2/28/2019.

• Upon acceptance of this funding, the district agrees to pay the College Board by June 15, 2019 and to send ISBE a copy of the invoice by June 30.


Transferability of FundsESSA allows 100% transferability of Title II-A and Title IV-A funding


Cost Determination FactorsReasonable: Consistent with prudent business practice and comparable current market value;

Necessary: Required to carry out the intent and purpose of the Titles I-A, II-A, and IV-A programs; and

Allocable: Chargeable or assignable in accordance with relative benefits received. In addition, costs must be aligned with generally accepted accounting principles and adequately documented and budgeted within the grant.


Title I Supplement-not-SupplantAn LEA shall demonstrate that the methodology used to allocatestate and local funds to each school receiving assistance under this part ensures that the school receives all the state and local funds it wouldotherwise receive if it were not receiving Title funds.

***In addition to, not in replacement of***


Title I-Part A Funding• Basic Grants: The number of children counted in the formula is at least 10

and exceeds 2 percent of an LEA's school-age population.• Concentration Grants: The number of formula children exceeds 6,500 or

15 percent of the total school-age population. Poverty counts and low-income rates are generated by the Census Bureau and do not equate to free and reduced-lunch eligibility.

• Targeted Grants: These grants are based on the same data used for Basic and Concentration Grants except that the data are weighted so that LEAs with higher numbers or higher percentages of children from low-income families receive more funds. Targeted Grants flow to LEAs where the number of schoolchildren counted in the formula (without application of the formula weights) is at least 10 and at least 5 percent of the LEA's school-age population.

• Education Finance Incentive Grants: These grants distribute funds to states based on factors that measure: – A state's effort to provide financial support for education compared to its

relative wealth as measured by its per capita income; and– The degree to which education expenditures among LEAs within the state are

equalized.


Title I-Part A General Guidelines• Activities must be supplemental.• Must strive to reduce the achievement gap.• Generally limited to 5% administration cost on

Current Year Allotment (CYA).• Must set aside funding for homeless student

activities/supplies.• Must budget 1% CYA for parent and family

engagement if receiving more than $500,000.


Title II-Part A Funding• Current - ESSA: ESSA eliminates hold harmless

provision.• Current - LEAs generate funds based on their

number of: 1. 5-17-year-olds (20%), and2. low-income 5-17-year-olds (80%).

• Prior - NCLB: “Hold harmless” provision:– Guaranteed at least as much funding as received

in 2001.


Title II-Part A General Guidelines• Activities must be supplemental.• Must strive to reduce

achievement gap:– Professional development,– Recruitment/retention

strategies,– Class-size reduction,– Mentoring, coaching,

and alternative routes.• Limited to 5% administration cost on CYA.


Title IV-Part A Funding

• The SEA formula for distributing Title IV-Part A funds to school districts is based on their relative share of Title I-Part A funds. LEAs can form consortia and combine their funds.


Title IV-Part A General Guidelines• Activities must be supplemental.• Reduce achievement gap:

– Increase capacity to provide all students with access to a well-rounded education, improve school conditions for learning, and improve technology use.

• Limited to 2% administration cost on CYA.• If receiving $30,000 or more (CYA):

– Budget at least 20% for well-rounded education.– Budget at least 20% for improvement of school

conditions.***NOTE: 15% cap on technology expenses***


Purpose of Title I – Part A• To provide all children significant opportunity to

receive a fair, equitable, and high-quality education. • To close educational achievement gaps.


Title I – Part ATARGETED ASSISTANCETitle I-Part A funds may only be used to meet the needs of children identified as being in the greatest need of services. Students must be selected using multiple, educationally related objective criteria. All costs must be supplemental and limited to services for eligible students in a targeted assistance program.


Title I – Part ASCHOOLWIDE Title I-Part A funds can be used to upgrade the entire educational program in a school so that all students may benefit from the use of these funds. Activities must be a part of the schoolwide plan and support an identified academic need through the school’s comprehensive needs assessment.


Title I: Allowable Expenses Academic Support for At-Risk Students

Allowable ExpensesCertified teachers’ salaries and benefits (tosupplement core instruction)

Credit recovery, academic acceleration, and courses that lead to diploma

Pre-K, summer, and extended-day programs

Salaries/stipends for school counselors,speech pathologists, school psychologists

Equitable services for private school students

Computer technology teacher, coordinator, and services

Support for homeless students Transportation for Title I extended-day and summer programs, if not otherwise available

Before-school, after-school, and weekend education programs

Services provided for neglected or delinquent children

NOTE: If Targeted Assistance: Only targeted/identified students may be served/benefit from funding


Title I: Allowable ExpensesMaterials, Supplies, and Equipment Allowable ExpensesComputer-aided instruction software

Homeless student uniforms, materials, clothing, hygiene

Supplemental instructional materials, equipment, and software

Take-home computers (LEA should ensure that families and students are properly trained in computer software usage)

Technology for private, nonpublic schools (district is fiscal agent/owner)

Periodicals, online subscriptions, and software license fees



Title I: Allowable ExpensesParent and Family Engagement

Allowable ExpensesParent and family engagement coordinator

Parent University and parent training

Guest speakers and supplies for family night and family/parent event activities

Light refreshments to support meetings and attendees

Printing, binding, publishing services for distribution of materials to parents

Activities and supplies to support parent meetings



Title I: Allowable ExpensesProfessional Development

Allowable ExpensesStipends for teachers, paraprofessionals, and administrators attending professional development

Substitute stipends to cover staff attending professional development

PD supplies and materials

Educational consultants

Conference costs that meet state and federal guidelines (e.g., registration, lodging, mileage, per diem, etc. (out-of-state travel requires prior LEA approval)

Professional training through Regional Offices of Education and public universities



Title I: Unallowable ExpensesUnallowable Expenses

Incentives for students and families to attend (e.g., gift cards – books are allowable)

Food or complete meals for social activities, gatherings, or meetings

Cost of basic reading series for core instruction

Ceremonies, banquets, celebrations, and non-educational decorations/posters

Supplies/materials that do not support student academic achievement

School promotional giveaways, such as shirts, cups, blankets, etc.

Supplies/equipment used to construct buildings, grounds, playgrounds, etc.

Social events (e.g., recreation, entertainment, non-educational field trips, passes to amusement parks, etc.)

Supplies/materials that are not reasonable/necessary to carry out grant

Valet parking, alcohol, luxurious hotels, and any other extensive reimbursements

Whole Child ● Whole School ● Whole Community

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Purpose of Title II-A • Increase student achievement.• Increase quality and effectiveness of teachers,

principals, and other school leaders.• Increase the number of effective teachers,

principals, and other school leaders.• Provide low-income and minority students

greater access to effective teachers, principals, and other school leaders.

Stud

ent A

chie

vem

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Whole Child ● Whole School ● Whole Community

Historically, Title II funds have been used to:

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• Support class-size reduction.• Fund professional development for

teachers.

Non-regulatory guidance seeks to:• Support educators. • Improve educator equity.• Strengthen Title II-Part A investments.


Title II-A: Allowable ExpensesAllowable ExpendituresSalaries for class-size reduction teachers

Recruitment, retention, mentoring, and induction costs

Stipends for teachers, principals, or other school leaders to lead or participate in workshops or training

Job fairs and other recruitment events

Substitutes for teachers, principals, or other school leaders to attend Title II-funded professional development

Expenses for transportation, per diem, and lodging to attend professional development

Payment to ROE for staff development training

Out-of-state workshops (if not offered locally) must include identified function, number of travelers, projected cost, date(s) of travel, location, and benefit to project

REAP flexibility


Title II-A:Unallowable Expenses

Unallowable ExpendituresSalaries for regular class teachers, paraprofessionals, tutors, and interventionists

Substitutes for teachers not attending Title II-funded professional development

Food, meals, and drinks for professional development (including working lunches)

Rental of a venue to provide professional learning unless the expense is determined to be a necessary and reasonable expense

Professional training for nonpublic schools must meet the specific needs of students and not the school itself, (no professional training of religious or political nature)

Equipment(hardware, computers, devices) for student use

Construction or structural updates

Social events (e.g., recreation, alcohol, entertainment, employee awards, gifts)

Direct reimbursement to private, nonpublic schools


Purpose Of Title IV – Part ATo improve student academic achievement by increasing the capacity of states, Local Education Agencies, schools, and local communities to:1) Provide all students with access to a well-

rounded education,2) Improve school conditions for student learning,

and3) Improve the use of technology in order to

improve the academic achievement and digital literacy of all students.

NOTE: The school, grade level, subject matter, student group, etc. that has the most need for additional resources and reducing the achievement gap should be receiving these services.

Stud

ent A

chie

vem

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Title IV-A: Allowable Expenses: Well-Rounded Education

Allowable ExpendituresImprove access to foreign language instruction, arts, and music education

Support college and career counseling

Programming to improve instruction and student engagement in science, technology, engineering and mathematics (STEM)

Promote access to accelerated learning opportunities, including AP and International Baccalaureate programs

Fund dual or concurrent enrollment programs and college-level courses in high school

Strengthen instruction in American history, civics, economics, geography, government education, and environmental education

Allocate AT LEAST 20% if current year allocation is greater than $30,000


Title IV-A: Allowable Expenses: Safe and Healthy Students

Allowable ExpendituresBullying, drug and violence, and dropout prevention services

Re-entry programs and transition services for justice-involved youth

Nutritional education and school-based health and mental health services

Child sexual abuse awareness and prevention services

Reducing exclusionary discipline practices and promoting supportive school discipline

Suicide prevention, relationship-building, and school resource officer services


Title IV-A: Allowable Expenses: Effective Use of Technology

Allowable ExpendituresSupport high-quality professional development for educators, school leaders, and administrators

Build technological capacity and infrastructure

Carry out innovative blended learning projects

Provide students in rural, remote, and underserved areas with the resources to benefit from high-quality digital learning opportunities

Deliver specialized or rigorous academic courses and curricula using technology, including digital learning technologies

REAP flexibility

Technology purchases limited to 15% of your current year allocation


Title IV-A: Unallowable ExpensesUnallowable Expenses

Textbooks (must exhaust all other means of funding prior to utilizing federal grant funds)

Direct reimbursement to private, nonpublic schools (if applicable)

Construction – major building construction, structural alterations to building, building maintenance, or repairs

Social events, fundraising, incentives, gift cards, and prizes

Food (permissible if reasonable/necessary to meet intent/purpose of program)

Cell phones for personal use, technology purchases not linked to increasing student achievement

Technology purchases over 15 percent of the grant


Questions and/or Comments


Resources1. Illinois State Board of Education: ISBE.net/essa

2. FY19 ESSA Title allocations: https://www.isbe.net/Pages/No-Child-Left-Behind-Federal-Funding.aspx

3. Fall 2017-18 Enrollment Counts (used for FY19): https://www.isbe.net/Pages/Fall-Enrollment-Counts.aspx

4. USDE Office of Nonpublic Education Page: http://www2.ed.gov/about/offices/list/oii/nonpublic/index.html

5. ESSA Policy Page: https://www.ed.gov/essa?src=policy

6. USDE Title II-A: Non-Regulatory Guidance: https://www2.ed.gov/policy/elsec/leg/essa/essatitleiipartaguidance.pdf

7. USDE Title IV-A: Non-Regulatory Guidance Student Support and Academic Enrichment Grants: https://www2.ed.gov/policy/elsec/leg/essa/essassaegrantguid10212016.pdf

https://www.isbe.net/Pages/No-Child-Left-Behind-Federal-Funding.aspx

https://www.isbe.net/Pages/Fall-Enrollment-Counts.aspx

http://www2.ed.gov/about/offices/list/oii/nonpublic/index.html

https://www.ed.gov/essa?src=policy

https://www2.ed.gov/policy/elsec/leg/essa/essatitleiipartaguidance.pdf

https://www2.ed.gov/policy/elsec/leg/essa/essassaegrantguid10212016.pdf


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Questions/concerns, please contact your principal consultant.


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