All Stars

Louisville Cheer & Dance , LLC

GymTyme All Stars

13000 Eastgate Park Way

Louisville, KY 40223

502-365-4811

2020 2021

Registration Packet

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Team Placement All tryout athletes will demonstrate their skill in jumps, tumbling, stunting and choreography. Team place-ment will be based on age and overall abilities across all skill sets. In some cases, an athlete may not have the required minimum tumbling skills to make a certain level team, but possess other skills that would be beneficial to a specific team. Team rosters will be comprised of members whose talents provide the best chances for success at competition.

Program Placement Travel, Semi-Travel & Non-Travel Customers will choose which program they would like to join: travel, semi-travel or non-travel. GymTyme reserves the right to place athletes on the team which they are best. We will not place athletes on a commitment level above the customer’s re-quest.

All returning member accounts must be current to tryout for the 2020-21 season.

Registration Check

List Must Return Pages 7-9

Create/ Update GymTyme

Account (p. 6)

Clinics & Evaluations (p. 4)

Athlete Evaluation Form (p.7)

Registration Release Form

(p.8)

Photo Release Form (p.9)

Welcome to GymTyme! GymTyme All Stars offers athletes of all ages and abilities the op-

portunity to grow and develop under the supervision of profes-

sionally trained coaches. There is no better place to experience

the world of competitive cheer than GymTyme All Stars. Our ath-

letes will develop the skill and confidence to perform at the high-

est level of competition. From our coaching staff to our facility,

GymTyme All Stars is proud to offer a premier All-Star program. In

addition to the coaches at GymTyme All Stars being USASF certi-

fied and credentialed in the instruction of pyramids, stunts, bas-

ket-tosses and tumbling we also offer you the following ameni-

ties:

• 4 Full-size floors

• 1 Rod floor

• 2 Tumble tracks

• In-ground trampolines

• Double mini trampoline

• Skills shapes

• Pro shop

• Parent viewing area

• Concessions

Private tryouts are available upon request for an additional $50, on top of our $75 evaluation fee.

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Program Cost Tuition covers all practices in the gym and is collected on the 1st of every month. Monthly tuition cannot be prorated for any reason and is non-refundable. The final monthly installment will be collected in April 2021.

All fees are totaled and divided into monthly installments. Below is a breakdown of the items included:

Tuition

• Worlds & Travel Teams $155/mo

• Semi-Travel Teams $135/mo

• Non-Travel Teams $110

• Tiny $50/mo

Competition Fees*

• Worlds Teams $1,600*

• Travel Teams $1,600*

• Semi-Travel Teams $700*

Travel & Semi-Travel Monthly Installments are July—March

• Non-Travel Teams $500*

• Tiny $400 *

Non-Travel & Tiny Monthly Installments are Sept.—March

Choreography / Skill Fees

• Worlds & Travel Teams $400

• Semi-Travel Teams $300

• Non-Travel Teams $150

• Tiny $150

Uniform/ Clothing

• Worlds Team Uniform $415

• Travel All Stars Uniform NEW $425

• Semi-Travel Uniform $200

• Non-Travel Uniform $110

• Tiny Uniform $110

• Competition Bow $25

• Semi-Travel, Travel & Worlds Competition Shoes $135

• Semi-Travel, Travel & Worlds Practice Wear $100

• Tiny & Non-Travel Practice Wear $50

Additional Items NOT INCLUDED in Monthly Installments

• GymTyme All Star Registration: $50

• Evaluation/ Tryout Fee

Tiny- $25

Mini, Semi-Travel & Travel- $75

• USASF: $30 Due directly to USASF

• T-Shirts/Sports Bras throughout $120

• Competition Treat Bags ~$160 $10-20/comp

• Make-up $40 Optional

• Warm-Up $165 Optional

*The competition fees listed are an estimate based off of the 2019-20 season. Final competition schedule and pricing will be released at parent

orientation. The total will definitely not be more than the estimate listed above.

Monthly Installment Amount for 2020-2021 Season, Based on the Month you Join

The monthly installments include tuition, competition fees, choreography fees, new uniform, competition

bow, shoes and practice wear. If a new uniform is not needed, your total will be adjusted.

Customers are welcome to pay lump sums to lower their monthly installment amount.

Starting Month Tiny** Non-Travel** Semi-Travel** Travel** Worlds**

Joining in June Tuition Only N/A $298/mo $454/mo $453/mo

Joining in July Tuition Only N/A $317/mo $491/mo $490/mo

Joining in Aug $155/mo*** $230/mo*** $344/mo $539/mo $538/mo

Joining in Sept $173/mo $250/mo $379/mo $603/mo $601/mo

Joining in Oct $197mo $277/mo $427/mo $692/mo $690/mo

Nov—March Custom Installment amount, depending on which event will be your first for the season.

**The monthly installment amount will be adjusted once the final competition schedule and pricing is released. The installments will be not be

higher than quoted.

*** Our tiny team(s) and Non-Travel program begin paying competition, choreography, uniform and practice wear fees in Sept. Their install-

ments are broken into 7 equal payments rather than 9 like our Semi-Travel and Travel teams.

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Tryout/ Evaluation Process

Tryout Preparation Clinics

May 2020

All Star evaluations will be June 1—11, 2020. We will announce teams on Friday, June 12, 2020

through email notifications. Evaluations are CLOSED! We will not be allowing any parent, family

member or spectators in the building with the exception of our Tiny evaluations. Parents of ath-

letes being evaluated for our Tiny team are welcome to sit upstairs in the parent viewing area.

Week 1: June 1—5, 2020 Athletes will register for an evaluation time on the day their age group is scheduled below. We are

planning to evaluate each athlete on their tumbling , jumps, motions and performance abilities, in

small groups to ensure we are still under CDC guidelines. Please register for the time you prefer

through the iClassPro Parent Portal. See page 6 in this packet for registration instructions.

Week 2: June 8—11, 2020 (CALL BACKS): After week 1 has completed, athletes will receive notification as to what day/time they should return

during week 2. These time slots will be Monday – Thursday, preferably 6:00—9:00 PM however if

there are still limits on the number of people allowed in the facility at one time, we may need to start

earlier each day. Athletes age 7 and up should be prepared to come in twice during this week, ath-

letes age 3—6 should plan on only needing to come in to one time slot.

Upon re-opening we will be offering 55 minute clinics for $15/ ses-

sion, to help athlete prepare for our evaluations. These clinics are

optional, attendance will not affect an athlete’s evaluation score

nor team placement. Families will be able to register for tryout

prep clinics through our iClassPro Parent Portal. Please continue to

check the website for clinic topics and schedule.

Age Group

By Birth Year

Week 1 Evaluation Schedule Registration Links for Time Slots will open Monday, May 4, 2020.

Tiny

2013—2015

Thursday, June 4, 2020

Minis

2011 & 2012

Thursday, June 4, 2020

Semi Travel

6/1/2001—2008

Friday, June 5, 2020

Travel Youth

2008—2010

Wednesday, June 3, 2020

Travel Junior

2004—2007

Tuesday, June 2, 2020

Travel Senior

6/1/2001—2003

Monday, June 1, 2020

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Important Dates & FAQ GYM CLOSINGS May 22—25 Memorial Day July 3 & 4 Independence Day Sept 4—7 Labor Day Nov 25—28 Thanksgiving Dec 21—Jan 2 Winter Holiday March 29—April 3 Spring Break April 4 Easter Sunday Summit & Worlds Teams will practice on Easter

IMPORTANT DATES May 26 & 27 New Customer Meetings June 14 Orientation TBD Showcase Dec 20 Holiday Party April 17—18 US Finals April 23—26 Worlds April 30—May 3 Summit May 16 End of Year Banquet TBD Team Photos

CAMP/CHOREOGRAPHY July 23—27 Mega Camp July 21—27 Travel Team Choreo Sept 8—14 Semi-Travel Choreo We ask that all families take their vacations before July 22, 2020.

ADDITIONAL EVALUATIONS Aug 23 Non-Travel TBD International

CROSSOVER POLICIES • Athletes are first and

foremost a rostered member of their primary team.

• Athletes must attend all practices of both their primary and secondary team.

• It is at the discretion of the coaches/staff to dis-continue having an ath-lete crossover at any time.

• There is a $50 tuition charge for the athlete’s second team plus all crossover competition fees. We do not charge additional choreography fees.

PARENT MEETINGS

Pre-Tryout Meeting We will be holding 2 parent meetings for parents of new athletes to help families understand the tryout pro-cess and answer any questions you may have. Both meetings will cover the same information, we offer mul-tiple days to give the parents options that fit in their schedule: • Tuesday, May 26, 6:30—7:30 • Wednesday, May 27, 6:30—7:30 Parent Orientation Meeting All athletes must either have representation at the Orientation meeting or have a parent watch the meeting Live on Facebook. During this meeting families will meet the staff, review the policies and procedures, go through the contract, see samples of our new practice wear and uniforms and get to speak to the coaches one-on-one. This meeting will be held in the gym on Sunday, June 14, 2020 at 5:00 PM.

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REGISTRATION

Creating a Family Profile and Registering through the iClassPro Parent Portal

New families must create an account. Current GymTyme athletes will use their existing profile. Please do not create a duplicate profile. Your username is your email address.

CREDIT CARD AUTHORIZATION

We require all of our All Star families to have a credit card on file.

1. Go to the GymTyme All Stars website; www.GymTymeAllStars.com.

2. In the top right hand corner of our website, click the red box labeled “Parent Portal.” This will take you to the iClassPro Parent Portal where you can complete the registration process.

3. After you have entered your information you will be able to register and view your account through the parent portal.

4. Choose All Star Evaluations from the left column. 5. Scroll to the age/ commitment level of your evaluation

and select “Enroll Now” 6. Select which student to enroll, click “Continue Enroll-

ment”

7. Select only ONE time slot to come in for your evalua-tion time, on the day scheduled.

8. Fill out the athlete’s birthday (MM/DD/YY) & if any-one referred your to GymTyme. Select “Continue Enrollment”

9. Your tuition total will show “Request,” select “Add to Card”

10. This page will show your request. Select “Continue” 11. Add your credit card information 12. LAST STEP! Your total will show $0. We need to ac-

cept your request on our end. Click the “Complete Transaction” key and we will accept your enrollment and run your credit card for the registration and try-out fee.

ENROLL NOW!

Once logged in, please scroll down and select “Manage Payment Options” from the sidebar on the left. Please enter your credit card infor-mation and save it to your account. Families that pay the year upfront in full, are not re-quired to put a credit card on file.

Follow this link to the Parent Portal:

https://www.iclassprov2.com/parentportal/gymtyme/

All Star Evaluations

REGISTARTION LINK WILL BE AVAILABLE MONDAY, MAY 4, 2020

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Wallet Size Photo 2.5” x 3.5”

School picture or similar

headshot preferred.

Athlete Skill Evaluation

Name: Grade 20-21:

Birthday: Birth Year:

Previous Cheerleading Experience

Team/Gym Name:

Division/Level: Stunt Position:

Experience you’d like for us to take into consideration:

Are you willing to Crossover (Compete on 2 Teams): YES or NO

Initial that you have read and understand the crossover policies on page 5 of

this packet: DO NOT COMPLETE BELOW THIS LINE

————————————————————————————————————————————————————

Tumbling Evaluation

Stunt Evaluation

Notes

Level 1 Level 2 Level 3 Level 4 Level 5

Beginner

Basic

Advanced

Level 1 Level 2 Level 3 Level 4 Level 5

Beginner

Basic

Advanced

□ Travel □ Semi-Travel □ Non-Travel

Check at least one (1) of the Program Options:

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Release of Liability and Assumption of Risk I, _________________________ hereby certify that I am the parent or legal guardian of _________________________

who is under the age of eighteen. As the parent or legal guardian an in consideration for the membership granted here-

in, I hereby, agree to release and hold Louisville Cheer & Dance Company, LLC /GymTyme/ GymTyme All Stars, as well

as its owners, agents, officers, directors, shareholders, instructors and employees (collectively referred to herein as

“The Gym”), harmless from any liability, claim, injury, da mage, loss or cause of action which may result from participa-

tion in any way related to cheerleading, dance or gymnastics instruction and the use of the facility and its equipment. I

agree to identify and hold harmless The Gym from all Third-Party Claims against it relating to my child/athlete.

I understand there are inherent risks associated with the cheerleading, dance or gymnastics programs in which I pro-

pose programs and certify that me to be involved, not including but not limited to sudden changes in blood pressure,

irregularities of heartbeat, dizziness, fainting, strained muscles, sprains and broken bones. I have freely, knowingly and

voluntarily undertaken these programs and certify that my child is in good physical condition and is able to utilize The

Gym’s equipment and facility. I have no knowledge of any condition, physical or mental, which would prevent or limit

my athlete from participating in these programs. I agree that The Gym has no ability to independently investigate the

health and physical condition of my athlete as it relates to his/her/their ability to tolerate the proposed programs. I

understand that The Gym is relying upon my certification to them that I have obtained appropriate clearance for my

athlete to engage in such programs from competent medical professionals.

If I ever have reason to believe that my child is not in god physical condition, I will notify the gym in writing with my

specific concerns and the timeframe for which any limitations shall need to be in place for my child/athlete. I will be

sure to keep the current emergency contact information on file with The Gym at all times.

I further agree to hold harmless the owner and operator of the real estate where such training will occur from any

obvious defects in the premises, including but not limited to The Gym, parking areas, common areas and walkways. I

understand all terms of this Membership Contract and have had the opportunity to ask questions before signing.

______________________________________ ______________________________________

Parent/Legal Guardian Signature Witness Signature

______________________________________ ______________________________________

Date Printed Witness Name & Phone Number

I, _____________________________________(Student’s Name) hereby agree to the provisions of the above release of

Liability and Assumption of Risk.

______________________________________ ____________________________________

Student Signature Date

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Photo Release

I hereby authorize GymTyme All Stars, hereafter referred to as “GTAS,” to publish photographs taken of my minor

child or children listed below for use in GTAS print, online and video-based marketing materials, as well as other

GTAS publications.

I hereby release and hold harmless GTAS from any reasonable expectations of privacy or confidentiality for myself

or the minor child/children listed below associated with the images specified above. Further, I attest that I am the

parent or legal guardian of the child or children listed below and that I have full authority to consent and authorize

GymTyme to use their likenesses.

I further acknowledge that participation is voluntary and that neither I, the minor child, or minor children will re-

ceive financial compensation of any type associated with the taking or publication of these photographs or partici-

pation in company marketing materials or GTAS publications. I acknowledge and agree that publication of said pho-

tos confers no rights of ownership or royalties whatsoever.

I hereby release GymTyme, its contractors, its employees and any third parties involved in the creation or publica-

tion of GTAS publications, from liability for any claims by me or any third party in connection with my participation

or the participation of the minor children listed below.

___________________________ ________________________________ _______________________

Parent Name (Please Print) Signature Date

Street Address ___________________________________________________________________________

City ______________________________________ State __________ ZIP ____________________

Relationship to Child/Children: _______________________________________________________________

Names and Ages of Minor Children:

Name ___________________________________________ Age ________________________

Name ___________________________________________ Age ________________________

Name ___________________________________________ Age ________________________

Louisville Cheer & Dance , LLC

GymTyme All Stars

13000 Eastgate Park Way

Louisville, KY 40223

502-365-4811