alise 2020 annual conference sponsorship/exhibition ...€¦ · • showcase your information,...

Sponsor & Exhibitor Prospectus | 2015

ALISE 2020 ANNUAL CONFERENCE SPONSORSHIP/EXHIBITION/

ADVERTISEMENT PROSPECTUS

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ABOUT ALISE

ALISE (Association for Library and Information Science Education) is a non-profit organization that

serves as the intellectual home of university faculty in graduate programs in library and

information science in North America. Its mission is to promote innovation and excellence in

research, teaching, and service for educators and scholars in Library and Information Science and

cognate disciplines internationally through leadership, collaboration, advocacy, and dissemination

of research.

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ABOUT ALISE ANNUAL CONFERENCE

The ALISE 2020 Annual Conference is October 20-23, 2020 in Pittsburgh, PA. Library and information science (LIS)

education continues to be transformed by technological advances, international trends, and expanded

interconnectedness, both local and global. "Change" has become a buzzword but also a constant reality. Our social

settings, educational environments, and workplaces are fluid and fast-paced. In an era shaped by the continuing

evolution of the information landscape, ALISE '20 will focus on the challenges and opportunities these transformations

present to LIS educators in terms of institutional narratives, sustainability, and the positioning of LIS as an increasingly

interdisciplinary field.

CO-CHAIRS:

Keren Dali, University of Denver

Suliman Hawamdeh, University of North Texas

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AUDIENCE PROFILE:

ALISE members are primarily university faculty, administrators, and students. They teach in a wide range of areas, from serving children in libraries to corporate database management. They need tools and services to support their teaching and research, as well as tools to streamline the academic workflow.

• ALISE has members from around the globe.

• Our members are well-educated and tech-savvy professionals—leaders in the library and information science education profession.

• They rely on ALISE to keep up with professional trends, maintain professional contacts, and help make purchasing decisions.

• Our members not only make purchasing decisions for their own universities, but they touch every librarian that enters the work force, thus influencing their vendor knowledge.

• From deans to faculty, administrators to doctoral students, your message will reach select, qualified library and information science educators.

• 70% female, 30% male

Learn more at www.alise-2020-conference.

Complete the online sponsor/exhibitor/advertiser application today!

ABOUT THE CONFERENCE

Wyndham Grand Pittsburgh Downtown

600 Commonwealth Place

Pittsburgh, PA, 15222

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https://ali.memberclicks.net/alise-2020-conference

Be part of an exceptional marketing opportunity at this premier annual gathering of library and information science professionals. The ALISE 2020 Conference theme of “Transforming LIS Education in an Interconnected World” will focus on interaction between our ALISE members and you, our sponsors. Be a part of this exciting event!• Sponsor headline activities such as networking receptions, poster sessions, sponsored breakfasts, breaks, and

more• Exhibitor display opportunities to broaden exposure• Representatives are permitted and encouraged to attend all sessions, meals, and social activities• Recognition online and in print before, during, and after the annual conference• Sponsors will be personally introduced and thanked at the event• Appropriate opportunities are available for both organizations in attendance and those who wish to be

represented without sending staff

BENEFITS• Build relationships by connecting with your best clients and meeting promising new prospects• Showcase your information, programs, products, and services• Garner goodwill amongst your target audience by supporting their personal growth and the advancement of their

profession• Gain profile and stand out from your competition• Maximize your marketing dollars

OPPORTUNITIESSponsorship, Exhibition and Marketing

5

20%

13%67%

ALISE Attendees Demographics

Students

Dean, Director & Program Chairs

Professors, Educators and Other

Education of Information Professionals

55%

Information Practices 55%

Sociocultural Perspectives 45%

Human-ComputerInteraction & Design

15%

Data Management 10%

Data Science 10%

ALISE Attendees Cognate Areas

GREAT OPPORTUNITIES

TO REACH YOUR TARGET

AUDIENCE!

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American Library Association Pratt Institute University of Maryland

Bound to Stay Bound ProQuest University of Missouri

Catholic University of America Penn State University Press University of North Carolina – Chapel Hill

Dominican University Rowman & LittlefieldUniversity of North Carolina -

Greensboro

Drexel University Rutgers University University of North Texas

Emporia State University Simmons University University of Rhode Island

Florida State University St. John's University University of South Carolina

Freedom to Read Foundation Syracuse University University of Tennessee - Knoxville

Library Journal, LLC University of Alabama University of Washington

Kent State University University Of Chicago Press University of Wisconsin-Madison

Libraries Unlimited, Imprint of ABC-CLIO

University of Illinois at Urbana-Champaign Wayne State University

PAST ALISE CONFERENCE

SPONSORS AND

EXHIBITORS

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EXHIBITOR OPTIONS

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• Two exhibit days, Tuesday and Wednesday, October 20-21, 2020

• Skirted 6’ table in Exhibition/Registration Hall, plus full access to conference sessions, receptions and events for two exhibitor representatives ($300 for each additional representative)

• Access to attendee list including mailing and email addresses pre- and post-conference for two mailings*

• Recognition on the conference website (organization logo and link)

• Recognition during Welcome Reception/Works in Progress Poster Session (organization logo on screens)

• Recognition in the conference program (organization logo)

• Recognition in the mobile event app (organization logo and link)

• Recognition in the conference marketing emails (organization logo and link)

• Opportunity to provide one promotional item in attendee tote bags

* For attendees who do not “opt-out” from receiving such solicitation.

Exhibitor kits for the conference will be emailed in summer 2020. This will include information on shipping materials, special requirements such as internet connectivity or electricity and other details.

EXHIBITOR$1,500

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This shared exhibit table allows sponsors to share various material that promotes their activities. This sponsorship includes:

• Opportunity to provide a promotional item on shared table in exhibit area

• Recognition on the conference website (organization name and link)

• Recognition in conference program (organization name)

• Recognition during Welcome Reception/Works in Progress Poster Session (organization name on screens)

• Recognition in mobile app (organization name)

Exhibitor kits for the conference will be emailed in early summer 2020. This will include information on shipping materials.

FRIENDS OF ALISE TABLE$300

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EVENT SPONSORSHIP OPTIONS

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This popular reception provides doctoral students the opportunity to obtain feedback on their graduate work. Sponsorship of this reception includes:

• Up to three slides included in the looped slide presentation at the Opening Reception

• Recognition on reception signage (organization logo)


• Recognition in conference program (organization logo)

• Recognition in mobile app (organization logo)

• Recognition on conference marketing emails (organization logo and link)

OPENING RECEPTION &

WORKS IN PROGRESS

POSTER SESSION(One Available)

$3,000

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All conference registrants are invited to lunch to celebrate the 2020 ALISE Awards winners. This sponsorship includes:

• Two minutes at the podium to welcome guests to the luncheon

• Recognition on Awards Luncheon signage (organization logo)





AWARDS LUNCHEON(One Available)

$3,000

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This plenary session is the cornerstone of the ALISE conference. The sponsorship includes:

• One minute at the podium to welcome guests to the plenary presentation

• Recognition on plenary screen (organization logo)





PLENARY PRESENTATION(One Available)

$2,500

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The deans, director, and chairs from ALISE Institutional Member Schools meet at the conference to share mutual concerns. This sponsorship includes:

• Recognition at the podium by the co-chairs of the Council of Deans, Directors and Chairs

• Recognition on meeting signage (organization logo)





COUNCIL OF DEANS,

DIRECTORS & CHAIRS

MEETING(One Available)

$2,500

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The breaks during the conference provide attendees sought after networking opportunities and time to reenergize for upcoming sessions. This exclusive sponsorship includes:

• Recognition on break napkins (organization logo)

• Logo and link on conference website





BREAK SPONSOR,

TUESDAY, MORNING AND

AFTERNOON(One Available)

$2,500

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BREAK SPONSOR,

WEDNESDAY, MORNING

AND AFTERNOON(One Available)

$2,500

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BREAK SPONSOR,

THURSDAY, MORNING(One Available)

$1,750

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This sponsorship includes:

• Recognition at the podium as the sponsor

• Recognition on event signage (organization logo)





ALISE ACADEMY(One Available)

$1,500

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Show your support of the dedicated doctoral students who have chosen library and information science as their career choice by being one of multiple sponsors for this event.

• Recognition of students competing in the poster competition from your LIS program (signage near their poster)

• Recognition on screen during the reception (organization logo)





DOCTORAL STUDENT

POSTER SESSION

RECEPTION SHOWCASE

SPONSOR$1,250Available to university and college LIS programs only

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School Representatives from ALISE’s Institutional Member Schools are invited to breakfast to discuss their challenges and successes. Benefits of this sponsorship include:

• Two minutes at the podium to welcome guests to the breakfast

• Exclusive email invitation sent to School Representatives (emails coordinated and sent by ALISE, list not provided to sponsor)






SCHOOL

REPRESENTATIVES’

BREAKFAST(One Available)

$1,000

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First time attendees to the conference are invited to register for the breakfast to preview the conference program and invite them to make the most of their experience. The sponsor is invited to coordinate the content with the meeting host, ALISE’s Director of Membership Services. Benefits of this sponsorship include:• Two minutes at the podium to welcome guests to the breakfast

• Two exclusive email blasts (emails coordinated and sent by ALISE, list not provided to sponsor):

– Email invitation sent to first-time attendees

– Email blast sent to first-time attendees post-conference






FIRST TIMER’S BREAKFAST(One Available)

$1,000

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Enjoy a dedicated meeting space and meal with conference attendees. With access to the attendee list, curate a guest list of up to 150, for your breakfast meeting from high-profile LIS educators, administrators, and researchers. ALISE facilitates introductions to the venue with the sponsor then selecting the menu and paying for all production costs (food and beverage++) direct to the venue. Sponsorship includes:






BREAKFAST WITH A

VENDOR(One Available)

$1,000

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Show your support of the dedicated doctoral students who have chosen library and information science as their career choice by being one of several schools to sponsor this annual event.

• Recognition on screen during the reception (organization name)



DOCTORAL STUDENT

POSTER SESSION

RECEPTION SUPPORTER$750Available to university and college LIS programs only

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ITEM SPONSORSHIP OPTIONS

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This is an unparalleled opportunity for you to connect with attendees and push your brand throughout the entire lifecycle of the conference. With this sponsorship your organization logo will be included in the conference mobile app banners. This exclusive sponsorship also includes:





MOBILE APP

SPONSORSHIP(One Available)

$1,500

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Charging station will allow attendees to easily keep their mobile devices and laptops powered up. This sponsorship includes:



• Recognition on signage at charging station (organization name)

CHARGING STATION(One Available)

$750

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• Hotel Room Key Cards, $2,000New for 2020, be the brand every attendee sees first thing upon check in at the Wyndham Grand Pittsburgh Downtown and each time they return to their hotel room. The hotel key card sponsor’s logo, along with the ALISE ‘20 branding, appears on attendee key cards. Also includes sponsor visibility pre-event.

• Badge, $1,000New for 2020, your organization’s logo will be on every attendee’s name badge. Also includes sponsor visibility pre-event.

• Lanyards, $1,000 + cost of productionEvery conference attendee receives a lanyard for their name badge. Your organization’s logo and branding will be visible throughout the entire conference and beyond. Sponsor has two options; either the sponsor can provide ALISE the produced lanyards (subject to ALISE review and approval), or ALISE will design and produce with your logo and provide the invoice for production. Also includes sponsor visibility pre-event.

PRODUCT SPONSORSHIPS

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• Tote Bags, $1,500 + cost of productionEvery full and one-day conference attendee receives a tote bag. Your organization’s logo and branding will be visible throughout the entire conference and beyond. Sponsor has two options; either the sponsor can provide ALISE the produced bag (subject to ALISE review and approval), or ALISE will design and produce with your logo and provide the invoice for production. Also includes sponsor visibility pre-event.

• Tote Bag Items, $200Do you have a brochure, flyer, tchotchke, or doodad you would like to get into the hands of our conference attendees? Send us your material and we will place them into the conference attendee tote bags. One item/flyer per sponsorship.

PRODUCT SPONSORSHIPS

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EXPERIENCE SPONSORSHIP OPTIONS

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The unCommons is an impromptu workspace and lounge available to attendees to use on an ad hoc basis. Benefits for this sponsorship include:

• Recognition on unCommons signage (organization logo)





UNCOMMONS(One Available)

$1,000

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New for 2020, the exclusive rideshare sponsor will provide a complimentary coupon code to all attendees who use a specified rideshare service while attending ALISE ’20. This sponsorship includes:





• Exclusive email blast sent to ALISE ‘20 registrants regarding the rideshare discount (email coordinated and sent by ALISE, list not provided to sponsor)

RIDESHARE(One Available)

$3,500

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New for 2020, this exclusive sponsorship gives your organization the opportunity to have your logo showcased in all photos. With props and take home photos, your sponsorship brings a fun element to the two receptions and poster sessions at ALISE ‘20. This sponsorship includes:

• Your organization’s logo will be featured with the ALISE logo on the step and repeat background in the photo booth.

• Attendees will have the option to print or email their photos (ALISE retains the right to determine print or email capabilities)





PHOTO BOOTH(One Available)

$3,000

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New for 2020, if sponsored, attendees can register to take a walking tour of downtown Pittsburgh. Limited to a 10 participants. This sponsorship includes:





• Opportunity to provide walking tour participants with marketing materials or branded items (sponsor provides all items/materials)

• Includes one walking tour registration for organization’s representative

WALKING TOUR(One Available)

$1,000

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A vital part of our conference is the opportunity to bring together schools and potential faculty members through the ALISE Placement Center. We make available the resumes of students and job openings, along with space and time to conduct interviews at the conference.

• Recognition on Placement Center signage (organization name)




PLACEMENT CENTER$500

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Send five or more LIS students to ALISE and be named a Local Host.

• Logo displayed in conference presentation loop at various all-conference events



LOCAL HOST(Unlimited Availability)

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ADVERTISEMENT OPTIONS

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Get your message out to the diverse ALISE audience. Your ALISE 2020 Annual Conference Program ad will reach between 300 to 400 attendees and their colleagues.

Conference Program Advertising Rates

• Color Rates

Full-page Inside Cover (8"x 10.5"): $1,200

Full-page Inside Back Cover (8"x 10.5"): $1,200

Full-page Outside Back Cover (8"x 10.5"): $1,200

Inside Full-page (non-cover) (8"x 10.5"): $1,100

Inside Half-page (non-cover) (8” x 5"): $800

Inside Quarter-page (non-cover) (4” x 5”): $600

• Black & White Rates

Inside Full-page (8"x 10.5"): $800

Inside Half-page (8” x 5"): $500

Inside Quarter-page (4” x 5”): $300

Deadlines

Sales and artwork deadline: September 4, 2020

CONFERENCE PROGRAM

ADVERTISING

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Exhibitors and AdvertisersSales and materials are due by September 4, 2020. All payments are due in full by September 4, 2020.

Should an exhibitor and/or advertiser notify ALISE of their intent to repudiate the contract after acceptance, but prior to August 4, 2020, a refund of monies received, less a $200 cancellation fee per select opportunity, will be provided. No refunds will be made for cancellations received on or after September 4, 2020.

SponsorsSales and materials are due by September 4, 2020. All payments are due in full by September 4, 2020.

Due to the nature of sponsorships and the benefits received, cancellations are not accepted. No refunds will be provided and full payment is required.

POLICIES

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General

The following terms apply to and are part of the contract between the Exhibitor/Sponsor/Advertiser (“Exhibitor/Sponsor/Advertiser”) and the Association for Library and Information Science Education (“ALISE”) for the ALISE 2020 Annual Conference (“Show”). ALISE shall have the right to terminate this contact without cause at any time upon written notice.

ALISE, its agents and employees will not be liable for failure to hold the Show as scheduled. If the Show is cancelled outright by ALISE, Exhibitor/Sponsor/Advertiser payments may be applied to a future Show or may be returned, less any actual expenses for which ALISE and its agents are responsible or which they incur in connection with the Show. If the Show is relocated, delayed, or converted to a virtual format by ALISE, all reasonable efforts will be made to accommodate exhibitors, sponsors, and advertisers in the revised location, dates, and/or format, solely at ALISE’s discretion.

POLICIES

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Security, Liability, and Insurance

1. Exhibitors/Sponsors/Advertisers agree to indemnify, protect, save and hold harmless ALISE and their agents, employees, contractors or representatives from and against any and all losses, damages, injuries, claims, demands and expenses, including legal expenses of whatsoever kind and nature, arising due to Exhibitor/Sponsor/Advertiser’s participation in the Show.

2. Exhibitor/Sponsor/Advertiser understands ALISE and its agents and the Show venue maintain no insurance covering Exhibitor/Sponsor/Advertiser’s property, and it is the sole responsibility of Exhibitor/Sponsor/Advertiser to obtain such insurance.

3. Exhibitors agrees to carry General Liability Insurance with a single limit of not less than one million dollars for its employees, agents, contractors, representatives and guests present at the Show in each of the following categories: (a) Broad Form General Liability, and (b) Automobile Liability. ALISE and its agents shall be named additional insured on a primary and non-contributory basis on Exhibitor’s general liability policy with waiver of subrogation in favor of ALISE and its agents. Exhibitor shall submit a Certificate of Insurance evidencing such coverage to ALISE and its agents listing ALISE and its agents as certificate holder. In addition, Exhibitor agrees to provide Workers Compensation Insurance providing bene fits for the state in which the exhibit facility is located and Employers’ Liability of one hundred thousand dollars per accident. An umbrella policy is satisfactory if it covers all these areas.

POLICIES

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Security, Liability, and Insurance

4. ALISE and its agents, the Official General Contractors, the Facility Owner, their members, agents, representatives and/or employees will not be responsible for any injury, loss or damage that may occur to Exhibitor/Sponsor/Advertiser or its employees or property from any cause whatsoever before, during or after the Show.

5. Exhibitor agrees to maintain insurance that will fully protect, indemnify and hold harmless ALISE and its agents and the Facility Owner from any all claims of any nature whatsoever, including attorney fees, which may arise due to the actions or negligence of Exhibitor, its employees, members, contractors or representatives, including claims under the Worker’s Compensation Act, and for personal injury or death, which may arise in connection with the installation, operation or dismantling of Exhibitor’s display.

6. Damage to inadequately packed property is Exhibitor’s own responsibility. Exhibitors are advised to add to their existing insurance a portal-to-portal rider protecting them against the damage or loss of their materials by fire, theft, accident, etc.

POLICIES

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