GENERALOVERVIEW

1. WHAT IS A PORT COMMUNITY SYSTEM ?

2. PORTIC BARCELONA S.A (PORTIC)

3. CHALLENGES & OPPORTUNITIES

INDEX

Transport chain integration

Advanced Information Technologies are an

essential element to the information exchange

•Long distances + door-to-door

services: intermodality

Optimizations

of goods flows

Optimization of

information

flows

Interconnectivity

Interoperatibility

•Need to share information

THE NEED

Inspection

services Customs

Customs Agent

Port Authority

Ship Agent

Freight Forwarder

Bank

Stowage Terminal

Land Transport Exporter

Harbour master’s office

Stevedore

Customs

Customs Agent

Port Authority

Ship Agent

Freight Forwarder Bank

Stowage Terminal

Land Transport

Importer

Inspection services

Harbour master’s office

Stevedore

Shipowner

Ship

The paper/ information flow through a port is extremely

relevant

TRADITIONAL INFORMATION FLOW

The paper/ information flow can be dramatically improved

P CS

Customs

Customs

Agent

Port

Authority

Ship Agent Freight

Forwarder Bank

Stowage

Terminal Transport

Exporter

Inspection

services

Harbour

master’s

office

Stevedore

Inspection

services Customs

Customs

Agent

Port

Authority

Ship Agent Freight

Forwarder Bank

Stowage

Terminal Transport Importer

Harbour

master’s

office

Stevedore

International

System

Shipping

Company

Ship

PCS

NEW INFORMATION FLOW

• neutral and open electronic platform enabling intelligent and secure exchange of information between public and private stakeholders in order to improve the competitive position of the sea and air ports’ communities.

• optimises, manages and automates port and logistics efficient processes through a single submission of data and connecting transport and logistics chains.

PCS Definition

CUSTOM

BROKERS

CUSTOMS

SHIPPING

AGENTS

INSPECTION

SERVICES

NET

CUSTOMS EDI

FORWARDERS

STEVEDORES

PCS

System

SHIPPERS

CARRIERS

BANKS

HAULAGE

INSURANCE

AIR LINES

HANDLING

AIRPORT

AUTHORITY

PORT

AUTHORITY

OTHERS

SHIP MASTER

NET

APB

RAILWAYS

DEPOT

PORT COMMUNITY SYSTEM

STRATEGIC VISION

• Simplification of administrative burdens is key to efficient trade facilitation, but

without being linked to efficiencies in the operational aspects of the

movement of goods then no improvements in the supply chain can be made.

• Most efficiencies in maritime and port processes today, come as a result of

the timely exchange of electronic messages on a end to end (machine to

machine) basis between all relevant stakeholders.

Administrative + Operational

Before and After PCS implementation

SEGUB, Benin, West Africa

Custom Revenue:

- 2011 – Euros 410

million

- 2012 – Euros 490

million

Dwell time:

- 2012 – 36 days

- 2014 – less than 8

days

TEU (Twenty-foot Equivalent

Unit):

- 2012 – 155 337

- 2013 – 251 053

Rapid information exchange,

coupled with accurate

performance indicators has

reduced dwell time from 5

weeks to less than 8 days as

shown below.

1. WHAT IS A PORT COMMUNITY SYSTEM ?

2. PORTIC BARCELONA S.A (PORTIC)

3. CHALLENGES & OPPORTUNITIES

INDEX

Port Community System Operator

• is an organisation that is either public, private or public/private that operates and maintains a Port Community System and where the Port Community System represents the core of the organisations business.

• has a board, or some form of steering committee, made up of representatives from different internal and external groups within the Port and Logistics community.

• has “service level agreements” with PCS users to manage the electronic exchange of information between different parties on their behalf.

PORTIC Barcelona S.A was founded in 1999 by Port Authority (APB) and Port associations in Barcelona Port to improve the documentary process that rules in maritime transport and to promote the use of the new IT technologies. PORTIC is a Private Entity with Public capital in its stakeholders.

PORTIC BARCELONA S.A

PORT OF BARCELONA: STRATEGY

Client-oriented:

competitiveness/quali

ty

/productivity/efficiency

,…

Main logistics

hub of the

South of

Europe and

the

Mediterranean

Expansion of the Port

and Logistics areas

New road and rail

connections

to extend to the

hinterland

Strategic city

Port

Mediterranean

Hinterland

Interocean routes

Cargo flows

PORT OF BARCELONA: STRATEGY

CORE SERVICES

PORTIC`S SERVICE PORTFOLIO

Port Authorites

• Ship Calls

• Manifest

• Dangerous Goods

Port Operations

• Gate In – Gate Out

• Transport Order / Transportic

• Pre Notification Arrival

• Inspection

• Loading List

eCommerce

• Booking / Shipping Instruction

• eInvoice

1999

2001

2007

SERVICES EVOLUTION

GLOBAL SUPPLY CHAIN SUPPORT

• Global EDI Partner.

• Integration International PCS

• Customers Workflows optimizations

SUPPORT BCN PORT STRATEGY

• Hinterland Support

• Foreland Support

• Shippers

• Railways, Cars, SSS.

ADVANCED GLOBAL

APPLICATIONS

• Virtual Container

• Yard

• eCommerce Support.

PAST PRESENT & FUTURE

Land

Transportati

on

Maritime

Transporta

tion

Port

Authorities

Loading List

Electronic

Billing

Information

Services Transportic

Shipping

Agencies

/Carriers(66) x x x x x x

Forwarders

(135) x x x x Haulage

(97) x x x x Stevedores

(11) x x x x x Depots

(9) x x x

APB x x x x x

SERVICES & CUSTOMERS MAP

KEY WORKING PRINCIPLES:

1. Linking supply-chain partners end-to-end

2. EDI transactions: guaranteed access and delivery

3. Pro-active use of available data

4. Value-added services

SERVICE DESIGN STRATEGY

1. Linking Supply-chain partners end-to-end (from Barcelona to Singapore)

Vessel arrival

Shipping

line /P.A.

Shipping

line

Forwarder

Haulier

Depot

Terminal

Customs

Forwarder

Ship. line

/Terminal

• Web

• Transparency

• Alarms & Events

Shipping

line/P.A.

2. Guaranteed access and delivery:

sector-based web applications

Check cargo manifest

with loading/unloading

lists

Alerts on potencial incidents –

i.e. cross-check dangerous cargo

declaration with gate-in/out

notifications

Example of integrating separate processes – vessel operation application

• Advanced Web Apps

• Business Activity Oriented

• Integrating separate processes

• Data upload tools

• Traceability & document repository

3. Pro-active use of available data

Example: contrast different sources for data:

will APL Hamburg arrive on schedule? - check with vessel tracking option

2 minutes before scheduled

arrival time, the vessel is still

in Marseille

• Improve all metrics at the same

time: cost, speed and quality of

service

• Optimize resource allocation

• Bundling communication network &

pro-active use of data

• Aligned with Port Strategy

4. Value services

TRASNPORTIC

TRANSPORTIC – GESTION DE FLOTAS 4. Value services

Example: Transportic system

Most of PCS have managed the container business but there are other business

or ports activities to improve:

• Cars

• Ro Ro

• RailWay

• Cruises

• Consolidation

3. Challenges & Opportunities

Transport Managment - Virtual Container

Yard

Optimization of the haulage transportation

Optimization of the Container Equipment

Gate In Gate Out – Appointment

System

Optimization of Queues

Optimization of Terminal Infrastructure

Virtual Container Yard

The knowledge of the Transport

Orders and the location of available

equipments allow optimizing the truck

route reducing “empty trips”.

Appointment System

Paper Less Entry Model and electronic

transport orders allow implementing an

appointment system smoothly.

In two both samples the massive use

of transport order and the link with

Terminal & Depot is the ground

presented by PCS to develop them

3. Challenges & Opportunities

Interoperability/ Interconnectivity

Reduction of administration costs and errors

Reduced involvement of Customs (and other authorities)

Cassandra Project

The ‘information pipeline’ replaces the

different sets of information held in

the different types of documents, both

commercial data and container

tracking data. All partners in the

supply chain feed their transaction

related data in this pipeline. This data

then comes available to other

partners in the chain and to related

government authorities, where it can

be used in valuable risk

assessments.

Pre Clearance processes can be

achieved accepting government

procedures at the origin

(*)Cassandra Project FP-7 Source

3. Challenges & Oportunities

Mobility

Optimization of the haulage transportation.

Increase visibility and tracebility

• Mobilty

• Big Data

• Internet of Things

• Cloud

• …

3. Challenges & Opportunities

THANKS