ALDOT TRANSIT ASSET MANAGEMENT PLAN

What is Transit Asset Management?

“Transit Asset Management (TAM) is a business model that uses the condition of assets to guide the optimal prioritization of funding at transit properties

in order to keep our transit networks in a State of Good Repair (SGR).”

Source: FTA Transit Asset Management Workshop on September 14, 2016

Benefits of TAM

• Improved transparency and accountability

• Optimized capital investment and maintenance decisions

• More data-driven maintenance decisions

• Potential safety benefits

Source: FTA Transit Asset Management Workshop on September 14, 2016

FTA Final Rule

• Federal Transit Administration (FTA) issued a final rule on Transit Asset Management effective October 1, 2016 (49 CFR Part 625).

• The rule requires public transportation providers to develop and implement TAM Plans.

• Plans must include: • Asset inventory • Condition assessments of inventoried assets • Decision support tools • Prioritized list of investments to improve the state of

good repair of capital assets

Who is Affected?

The TAM rule requires every transit provider that receives federal financial assistance under 49 U.S.C.

Chapter 53 to develop a TAM Plan or be part of a group TAM Plan prepared by a sponsor.

ALDOT Group Plan

• Sponsor: ALDOT (Tier II Provider)

• Participants: Recipients and subrecipients of Chapter 53 funds for public transportation • 5307 • 5311 • 5339

• Performance Targets • Initial targets due January 1, 2017 • Updated annually

• TAM Plan Compliance • Initial plan due October 1, 2018 • Updated every 4 years

ALDOT Group Plan

• Accountable Executive • IS NOT the Sponsor for group participants

• IS someone designated by each transit provider to be responsible for approving the group TAM Plan

• Does not need to be a new position

• Must collaborate with the Sponsor to develop the group plan

TAM Plan Process

• Performance Target Setting

• Asset Inventory and Condition Assessment • Inventory of assets and data • Analysis of asset conditions and performance

• Asset Investment Analysis • Identification of asset investment scenarios • Prioritization of investments

• Transit Asset Management Plan Development • Development of funding levels and constraints • Selection of specific projects • Preparation of evaluation plan

Source: FTA Group TAM Plan Sponsor Workbook, January 2018

Asset Categories

Source: FTA Group TAM Plan Sponsor Workbook, January 2018

ALDOT Initial Performance Targets

• Rolling Stock (revenue vehicles) • Examples

• Minivans

• 15 Passenger Vans

• Performance Measures • Age: % of revenue vehicles within a particular asset class that

have met or exceeded their Useful Life Benchmark

• Performance Targets • Vans: Reduce by 10% of current active inventory

• Cutaway Buses: Reduce by 10% of current active inventory

• Body-on-Chassis: Reduce by 10% of current active inventory

• Full Size Buses: Reduce by 10% of current active inventory

ALDOT Initial Performance Targets

ALDOT Initial Performance Targets

• Equipment (non-revenue vehicles) • Examples

• Support vehicles (i.e. tow trucks, etc.)

• Performance Measures • Age: % of vehicles that have met or exceeded their Useful Life

Benchmark

• Performance Targets • Overall reduce the current inventory by 10%

• Comments • Definition: Nonexpendable, tangible property having a useful

life of at least one year

• Only FTA purchased equipment over $50,000

ALDOT Initial Performance Targets

• Facilities • Examples

• Maintenance facilities

• Parking lots

• Performance Measures • Conditions: % of facilities with a condition rating below 3.0 on a

FTA Transit Economic Requirements Model (TERM) Scale

• Performance Targets • No more than 20% of FTA funded facilities with a condition

rating below 3.0 (Good)

• Comments • Only FTA funded facilities

ALDOT TAM Plan - Progress to Date

• Assembled capital asset inventory

• Established available data resources

• Defined data collection protocols and reporting schedule (ongoing)

• Analyzed current asset conditions and performance (ongoing)

• Identified project replacement impacts

• Calculated vehicle replacement costs

ALDOT TAM Plan – Remaining Tasks

• Develop asset deterioration models

• Prepare an asset lifecycle policy

• Define asset investment scenarios

• Specify prioritization approach

• Develop funding assumptions for investments

• Select preferred investment scenario

• Identify funding levels and constraints

• Select specific projects

• Compile information into TAM Plan

TAM Plan Reporting

• Group Plan Sponsor submits a consolidated report on behalf of their participants • Initial report due October 1, 2018

• Updated report due every 4 years

• Data Reports • Projected performance targets for next fiscal year

• System condition and performance reports

• Narrative Reports • Documentation of changes in condition

• Progress toward targets

TAM Plan Coordination

• Contact Accountable Executives to obtain required information

• Conduct workshops to review TAM Plan with participating agencies

• Coordinate with MPOs to incorporate the TAM Plan into the MTP and TIP processes

MPO Responsibilities

• Collect TAM Plans from Group Sponsor and/or transit providers and share with appropriate organizations

• Set MPO’s initial performance targets and submit to ALDOT (within 180 days of receiving initial transit targets)

• Coordinate with transit providers to implement a performance based process that prioritizes investments that meet regional performance targets for State of Good Repair

MPO Responsibilities

• Identify one region-wide SGR performance target for each asset type for all transit providers in the region

• Integrate performance based planning into the Metropolitan Transportation Plan (MTP) and the Transportation Improvement Program (TIP)

• Measure regional progress toward achieving targets

• Report how implementation of the TIP is anticipated to make progress toward achieving targets during planning certification review

MPO Responsibilities

• Communicate with Accountable Executives of member agencies and serve as a link between them and ALDOT

• Assist member agencies with ongoing data collection and reporting

• Provide investment prioritization and implementation guidance for member agencies

• Update targets when MTP and/or TIP are updated

References

• Final Rule for TAM https://www.gpo.gov/fdsys/pkg/FR-2016-07-26/pdf/2016-16883.pdf

• Transit Asset Management General Information https://www.transit.dot.gov/TAM/

• MPO Responsibilities for the TAM Rule FAQs https://www.transit.dot.gov/regulations-and-guidance/transportation-planning/metropolitan-planning-organization-responsibilities

Questions?