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ALDINGTON AND BONNINGTON PARISH COUNCIL
Minutes of a meeting of Aldington and Bonnington Parish Council held on Monday
10th January 2011 at 7.30pm in the Aldington Eco Centre, Goldwell Lane.
Present: Cllr Finn (Chairman), Cllr Banyard, Cllr Boulden, Cllr Hughes, Cllr Jupp,
Cllr Kemp, Cllr Saunders, Cllr Wright and Cllr Young.
Also Present: PC Laker, Mrs Weller (Ashford BC Sports Development Officer), one
member of public and the Parish Clerk.
Minute No. Action
1. Open The Chairman opened the meeting by welcoming everyone and
thanking them for attending the meeting.
2. Apologies for
Absence
Richard Sinden (KCC Community Warden)
3. Declarations of
Interest
Parish Clerk – Extended Handyman Project.
Cllr Boulden – Planning Application 10/01642
Cllr Jupp - Planning Application 10/01642
4. Public
Submissions
None
5. Minutes of
Previous Meeting
Minutes of meeting held on 13th December 2010 agreed as a true
and accurate record.
Proposed: Cllr Young. Seconded Cllr Wright.
Unanimously agreed
6. Chairman’s
Report
Had attended a meeting with Borough Cllr Wood and the Parish
Clerk about the Extended Handyman Project.
7. Borough
Councillor’s Report None
8. Clerk’s Report Reply received from UK Power networks. There is no
inherent fault in the system.
Agreed not to comment on the LDF Urban Sites and
infrastructure DPD.
Summary of Localism Bill circulated for information.
9. Police Report List of crimes in Parish circulated.
Requested a member of the Parish Council to accompany
him when carrying out Speed Checks.
10. KCC
Community
Warden Report
None.
11. Presentation on
Ashford BC’s Active
Tour Project
Ms Weller outlined the activities that could be provided and
explained that these could be booked at a subsidised cost of
£300.
12. Community
Events in 2011 2nd May Community walk/picnic/BBQ/activities on
Quarry Field. Cllr Finn to contact Ms Weller/Mr Burwash at
Ashford BC. Clerk to book Changing Room toilet facilities at
Village Hall.
AF
CK
9th December Community Carol Service. Cllr Finn to
book Canterbury Brass Band.
Agreed Community Events Sub Committee to be set up
with Cllrs Finn, Kemp, Saunders and Wright as members.
Meeting to be held on 19th January.
AF
AF/PK
AS/TW
13. Highways Issues Highways had inspected New Road Hill and pronounce it
safe.
Footpath outside Village School would be resurfaced
during February Half Term.
Clerk asked to expedite Section 106 improvements to
Station Road at Evegate Mill and Gateways.
CK
14. Update on
Ashford BC’s
Extended
Handyman Project
Personnel advice from SLCC advised the potential
vacancy can be filled internally.
Negotiations continuing with Ashford BC, Kent CC and
Mersham with Sevington PC.
Agreed that would be best to have two part time posts –
one in Aldington and the other in Mersham to provide cover for
Annual/Sick Leave and also for two man tasks.
AF
CK
15. Discuss
Purchase of
Transport for
Parish Handyman
Agreed in principle that the Parish Council needs to
provide transport for the Parish Handyman.
Agreed that a quad bike would be problematic due to
costly repairs and easily stolen.
Suggested suitable alternative could be a small tractor.
Cllr Boulden to investigate.
Agreed training would need to be provided for operator.
MB
16. Review Meeting
Dates for 2011
List of meeting dates approved.
17. Review
Disciplinary and
Grievance Codes
No changes.
Proposed Cllr Jupp. Seconded Cllr Wright.
Unanimously agreed.
18. Finance: Signing
of Cheques
Agreed to sign following cheques.
PAYEE DETAILS
CHQ
NO AMOUNT
Mrs C Knight Clerk Salary Jan 2011 549 £643.36
Mrs C Knight Clerk Expenses Jan 2011 550 £100.40
Mr A Knight Relief Handyman Pay 551 £42.18
Mr A Knight Relief Handyman Expenses 552 £6.00
HMRC PAYE & NIC 553 £95.91
Harmer Landscapes Grasscutting 554 £226.68
Mrs C Knight Reimburse Grit Spreader 555 £411.19
SLCC Annual Membership 556 £118.00
Proposed: Cllr Wright. Seconded Cllr Young.
Unanimously agreed.
CK
Petty Cash records were made available.
19. Public
Submissions on
Planning Matters
None.
20. Planning 10/01642 Court Lodge, Church Lane (replacement
grain store and barn and church car park extension). Supported.
Proposed: Cllr Hughes. Seconded Cllr Young.
Unanimously agreed except Cllrs Boulden & Jupp who
abstained.
Decisions Made by Ashford BC/Kent CC
10/01560 Sylvanhurst, Roman Road (Single Storey extension to
front of building & conservatory) – Granted
AS/10/1211 Aldington Primary School (installation of Proven
15Kw Wind Turbine on a 15’ Mast) – Granted.
CK
21. Correspondence List circulated and members invited to view items.
22. Matters Not
Requiring Notice Clerk to write to Royal Mail to complain about lack of
mail deliveries.
Clerk to write to ABC Housing about a problem with lack
of hot water in a property in Goldwell Close.
No Cycling Sign on Goldwell Close Footpath needs
repairing.
Litter problem in Walnut Ridge/ Earlsfield
CK
CK
AK
AK
23. Open Forum The member of public asked questions about the funding
for the handyman equipment and the community events.
24. Date of Next
Meeting
Tuesday 8th February 2011 at 7.30pm.
25. Close 8.40pm
Signed …………………………….
Date….8/02/11 ………………….
ALDINGTON AND BONNINGTON PARISH COUNCIL
Minutes of a meeting of Aldington and Bonnington Parish Council held on Monday
8th February 2011 at 7.30pm in the Aldington Eco Centre, Goldwell Lane.
Present: Cllr Finn (Chairman), Cllr Banyard, Cllr Boulden, Cllr Hughes, Cllr Jupp,
Cllr Kemp, Cllr Saunders, Cllr Wright and Cllr Young.
Also Present: PC Laker, Richard Sinden (KCC Community Warden), fourteen members
of public and the Parish Clerk.
Minute No. Action
1. Open The Chairman opened the meeting by welcoming everyone and
thanking them for attending the meeting.
2. Apologies for
Absence
None.
3. Declarations of
Interest
Parish Clerk – Extended Handyman Project.
4. Public Open
Forum A spokesperson for the residents of Aldington Meadow
raised issues about the building site and in particular parking on
New Road Hill. Details of action taken so far by the Parish
Council were highlighted. It was noted that the Parish Council
does not have any enforcement powers but would continue to
urge the appropriate agencies to take action. Agreed that off-
site parking in a farmer’s field would not be practical.
Agreed that Clerk would write to Site Manager and Bellway
Regional Office again.
Mr Sinden agreed to raise this at his next multi-agency meeting
and also to write to Site Manager and Bellway Regional Office.
PC Laker agreed to keep an eye on things and also to ask other
Police units in the area to do so.
Agreed to look into whether there are Health and Safety
breaches.
A member of public asked questions about the Village
Hall’s premises licence.
A member of public raised concerns about possible illegal
activity at the Abattoir site. Details of action taken so far by
the Parish Council were highlighted. Clerk agreed to liaise with
member of public and Environmental Health.
A member of public complained about the state of the
verges, drains and potholes in the road and on the footways.
The Clerk explained that anyone may report these to Highways
either on the KCC website or by telephone.
(8 members of public left the meeting).
CK
RS
DL
CK
CK
5. Minutes of
Previous Meeting
Minutes of meeting held on 10th January 2011 agreed as a true
and accurate record.
Proposed: Cllr Young. Seconded Cllr Boulden.
Unanimously agreed
6. Chairman’s
Report Would be attending meeting tomorrow about Parish
Handyman.
Canterbury Brass Band would not be able to attend the
Christmas Carol Service.
7. Borough
Councillor’s Report None
8. Clerk’s Report There had been complaints about parking on New Road
Hill. Ashford BC & the Police have been asked to deal with
this.
Complaints had been received about the abattoir site. The
Food Standards Agency, Environmental Health Officer and
Planning Enforcement have been asked to deal with these.
All of the allotments are now being cultivated and there is
no one on the waiting list.
There is a Well-Being at Home Visiting Service for older
and disabled people – contact Ashford Volunteer Centre on
01233 665535.
Harmer & Sons had increased their charge for Grass
Cutting etc. from 1st April by £5.83 per month (3%).
An elderly parishioner had fallen on the footpath running
between Reynolds and Quarry Field. Ashford BC will be
undertaking urgent repairs.
Ashford BC would be running a Community Play
Workshop on 3rd March from 9.30-1pm.
Shepway DC was planning new Play Equipment for
Dymchurch Recreation Ground. A letter expressing support had
been sent.
Highways had replied that the Section 106 improvements
are likely to be carried out this summer.
No reply from Royal Mail about delivery problems!
No reply yet from Ashford BC Housing about lack of hot
water in Goldwell close.
Village Hall provisionally booked for 2nd May.
9. Police Report List of crimes in Parish circulated.
Had visited Bellway site Manager about parking issues on
New Road Hill.
More Speed Checks had been carried out.
PC Laker answered members questions.
11. Highways Issues List of outstanding issues circulated
Everyone present urged to report all issues direct to
Highways.
12. Update on
Ashford BC’s
Extended
Handyman Project
CRB Check applied for.
Work wear purchased from In Kind Charity at a cost of
£15 + VAT.
Mersham & Sevington will not consider whether to take
part until after the elections.
Meeting with Chief Executive and Peter Wood tomorrow.
AF
CK
Ashford BC had agreed that that the Parish Council could
rent vacant garages for storage.
13. Discuss
Purchase of Small
Tractor and Trailer
Agreed that Cllr Boulden and Cllr Kemp should produce
recommendations for approval at the next meeting.
MB
PK
14. Review
Disability
Discrimination
Policy
No changes.
Proposed Cllr Boulden. Seconded Cllr Wright.
Unanimously agreed.
15. Authorise
Purchase of Benches
for Quarry Field
Three quotations considered. Agreed to purchase 3
benches from Amazon at a cost of £280.85 + £30 delivery each.
Also carved inscription “Aldington and Bonnington PC” on
each bench at a cost of £51.06. To be paid for out of Green
Gym Fund and Quarry Field Fund.
Proposed Cllr Kemp. Seconded Cllr Hughes.
Unanimously agreed.
CK
16. Commission
Parish Sign Agreed to commission Parish Sign from Black Forge Art
at a cost of £5,000 + VAT. Design agreed. To be paid for out
of Bellway Community Fund.
Proposed Cllr Wright. Seconded Cllr Boulden.
Unanimously agreed.
PK
17. Finance: Signing
of Cheques
Agreed to sign following cheques.
PAYEE DETAILS
CHQ
NO AMOUNT
Mrs C Knight Clerk Salary Feb 2011 557 £643.36
Mrs C Knight Clerk Expenses Feb 2011 558 £100.40
Mr A Knight Relief Handyman Pay 559 £42.18
Mr A Knight Relief Handyman Expenses 560 £6.00
HMRC PAYE & NIC 561 £95.91
Harmer Landscapes Grasscutting 562 £226.68
Digley Associates Playground Inspection 563 £52.88
Black Forge Art Parish Sign Deposit 564 £1,500.00
Proposed: Cllr Banyard. Seconded Cllr Jupp.
Unanimously agreed.
Petty Cash records were made available.
CK
18. Public
Submissions on
Planning Matters
None.
19. Planning 11/00022 Hillside Cottages, Bank Road (proposed two-
storey rear extension with dormer windows and internal
amendments). Objected to on the grounds that the proposed
development would produce too large a property in relation to
the site, the impact on neighbouring properties and the lack of
off road parking.
Proposed: Cllr Kemp. Seconded Cllr Banyard.
CK
Unanimously agreed.
11/00033 Kyrenia, Bank Road (erection of side and roof
extension). Supported with the proviso that a minimum f two
parking spaces should be provided.
Proposed Cllr Saunders. Seconded Cllr Wright.
Unanimously agreed.
20. Correspondence List circulated and members invited to view items.
21. Matters Not
Requiring Notice The Clerk was also asked to include parking on Pattison
Farm Close in the letter to Bellway.
CK
22. Open Forum A member of public asked questions about the CRB check
and the sit-on mower.
A member of public complained about the state of the
pavements.
A member of the public said that the Children’s
Playground gate did not shut properly. Mr Knight asked to fix
this.
AK
23. Date of Next
Meeting
Tuesday 8th March 2011 at 7.30pm.
25. Close 8.50pm
Signed …………………………….
Date….8/03/11 ………………….
ALDINGTON AND BONNINGTON PARISH COUNCIL
Minutes of a meeting of Aldington and Bonnington Parish Council held on Tuesday 8th
March 2011 at 7.30pm in the Aldington Eco Centre, Goldwell Lane.
Present: Cllr Finn (Chairman), Cllr Banyard, Cllr Boulden, Cllr Hughes, Cllr Jupp,
Cllr Kemp, Cllr Saunders, Cllr Wright and Cllr Young.
Also Present: PC Laker, Richard Sinden (KCC Community Warden), Mrs Pam Rawling,
three members of public and the Parish Clerk.
Minute No. Action
1. Open The Chairman opened the meeting by welcoming everyone and
thanking them for attending the meeting.
2. Apologies for
Absence
None.
3. Declarations of
Interest
Parish Clerk – Extended Handyman Project.
4. Public Open
Forum Issue raised regarding the uncertainty of the proposed Lorry
Park and the effect this was having on the value of local homes.
Agreed to write to Borough Councillor about this.
Issue raised about lorries using Church Lane for Convertor
Station. Agreed to write to Companies in Church Lane about this.
Also to report missing width restriction sign.
CK
CK
5. Minutes of
Previous Meeting
Minutes of meeting held on 8th February 2011 agreed as a true and
accurate record.
Proposed: Cllr Young. Seconded Cllr Hughes.
Unanimously agreed
6. Chairman’s
Report Had attended meeting at Ashford BC about the Extended
Handyman Project
Had attended a Bellway site meeting to discuss issues.
7. Borough
Councillor’s
Report
Had written to the Managing Director of Bellway’s about
issues with the site.
Planning permission had been granted for 700 units at
Cheesemans Green. No more permission would be granted until
Junction 10A was built.
A developer wished to site a small wind farm in Harringe
Lane. Would be dealt with by Shepway DC.
The Council Tax had been frozen this year. Borough
Councillors Expenses had also been frozen.
8. Clerk’s Report Mirrors had been placed on the junctions of the Bellway site.
Bellway were also investigating various other issues raised by
Aldington Meadow residents.
Stock Car repair business on former abattoir site is within
planning regulations. A Licence has been applied for to reopen the
abattoir.
New benches had been ordered but delivery will take 6-8
weeks.
Playground gate had been fixed.
New HMRC regulations state all Clerks should pay PAYE &
NIC. Noted that Parish Council is already compliant.
10-day letter sent to Cricket Club member who is storing
furniture in the Container.
9. Police Report List of crimes in Parish circulated.
Would be visiting Good intent to sort out parking issues.
PC Laker answered member’s questions.
10. KCC
Community
Warden Report
Had visited Bellway site.
Had spoken to children at school about road safety etc.
Urged anyone who sees a vehicle carrying scrap metal to note
the number plate and vehicle description and to pass this on to him.
11. Update on
Aldington Eco
Centre
The pond, stream and pathway had been completed.
39 fruit trees had been planted in the main orchard and 15
ornamental trees along the road boundary.
Steering Group to discuss possibly setting up as a charity or
community project. Agreed Angela Saunders to represent the Parish
Council.
AS
12. Highways
Issues List of outstanding issues circulated
Capacity for extra works. Members urged to report issues to
Clerk.
ALL
CK
13. Traffic
Management
Forum Highways
Survey
Completed. Clerk to return survey to Traffic Management
Forum.
CK
14. Update on
Parish Sign Final Design had been agreed.
Parish Sign was now being made.
Investigating cost of post.
15. Update on
Community
Events
Village Hall 50th Birthday celebration on 4th June. Agreed
all Parish Councillors to attend this if possible.
Agreed to postpone Community Picnic until September.
16. Update on
Ashford BC’s
Extended
Handyman
Project
Start date 01/04/11
Ashford BC to supply copies of relevant policies
Funding will be paid in two halves with the precept.
PC takes over tenancy of Eric Smith’s garage with effect from
1st April 2011 at no cost.
Ashford BC will check Handyman Contract.
Handyman contract will be fixed term for one year.
Parish Clerk will provide monthly updates for Parish Council
& Ashford BC giving a budget analysis, breakdown of hours and
short report.
Revised Budget drawn up.
Ashford BC to provide map of areas they currently cover.
Ashford BC to provide details of their casual employees to
cover sick/annual leave cover. To be paid for out of Handyman
Budget.
17. Proposed
Replacement of
Pole and PTM on
Reynolds playing
Field
Issues with the size, location and appearance of proposed
cabinet.
Agreed to ask Mr Tennant to attend next meeting.
CK
18. Approve
Purchase of
Small Tractor
and Trailer
Various types of tractor and trailer had been investigated.
Agreed to purchase
a) Kubota B2420 small tractor with industrial tyres from Lister
Wilder at a cost of £8,250 + VAT
b) Ifor Williams GD 84G twin axle trailer with ramp and mesh
extensions kit from John Page Trailers at a cost of £1,700 +
VAT.
Noted that supplier would provide training for operator.
Clerk to arrange insurance.
PK
PK
CK
19. Quarry Wood
and Quarry Field
Maintenance.
Agreed to ask Andrew knight to prepare report for next
meeting.
AK
20. Saxonshore
Website Statistics Noted that website continues to be regularly used.
21. Review Risk
Management Agreed no changes necessary.
Proposed Cllr Jupp. Seconded Cllr Boulden.
Unanimously agreed
22. Approve
Transfer to Play
Equipment Fund
Agreed to transfer £1,000 to play Equipment fund.
Proposed Cllr Saunders. Seconded Cllr Jupp.
Unanimously agreed.
23. Finance:
Signing of
Cheques
Agreed to sign following cheques.
PAYEE DETAILS CHQ NO AMOUNT
Mrs C Knight Clerk Salary Mar 2011 565 £643.36
Mrs C Knight Clerk Expenses Mar 2011 566 £100.40
Mr A Knight Relief Handyman Pay 567 £19.54
Mr A Knight Relief handyman Expenses 568 £9.60
HMRC PAYE & NIC 569 £95.11
Harmer Landscapes Grasscutting Feb 2011 570 £231.50
Mr N Corfield Allotments Rent 571 £24.00
BT Plc Sponsored Phone Box 572 £360.00
Mrs C Knight Reimburse benches 573 £1,035.73
Hurstscape Building Quarry Field Works 574 £1,860.24
Proposed: Cllr Boulden. Seconded Cllr Young.
Unanimously agreed.
Petty Cash records were made available.
CK
24. Public
Submissions on
Planning Matters
None.
25. Planning 11/00157 Strandhurst, Giggers Green Road (erection of
replacement bungalow part retrospective). Supported.
Proposed Cllr Boulden. Seconded Cllr Wright.
Unanimously agreed
11/00144 Cherry Orchard, Cherry Orchard Lane (creation of a
wildlife pond). No comment.
Proposed Cllr Boulden. Seconded Cllr Banyard.
Unanimously agreed.
CK
26.
Correspondence
List circulated and members invited to view items.
27. Matters Not
Requiring Notice Clerk asked to write to Southern Water about Sewage Pump in
Calleywell Lane.
Clerk asked to check with Highways that the pavement does
not jut too far out into the road on the New Road Hill/Mill Lane
junction.
CK
CK
28. Public Open
Forum A member of public asked questions about the purchase of the
tractor and trailer.
29. Date of Next
Meeting
Monday 11th April at 7.30pm.
Aldington Annual Parish Assembly Tuesday 19th April
In accordance with Section 1 of the Public Bodies (Admission to
Meetings) Act 1960 and the Parish Council’s Confidential Business
Code of Conduct, the public were excluded from the meeting at this
point.
30-31 Personnel
Matters
Confidential Minutes
32. Close 9.10pm
Signed …………………………….
Date….11/04/11 ………………….
ALDINGTON AND BONNINGTON PARISH COUNCIL
Minutes of a meeting of Aldington and Bonnington Parish Council held on Monday 11th
April2011 at 7.30pm in the Aldington Eco Centre, Goldwell Lane.
Present: Cllr Finn (Chairman), Cllr Banyard, Cllr Boulden, Cllr Hughes, Cllr Jupp,
Cllr Kemp, Cllr Saunders, Cllr Wright and Cllr Young.
Also Present: Mr Jonathon Tennant (on behalf of UK Power Networks), three members
of public and the Parish Clerk.
Minute No. Action
1. Open The Chairman opened the meeting by welcoming everyone and thanking
them for attending the meeting.
2. Apologies for
Absence
None.
3. Declarations
of Interest
None.
4. Public Open
Forum Concerns expressed at parking under Law Oak on Bonnington Green.
Agreed to write to occupier of Law Oak Folly. Agreed to ask parishioners
at Bonnington Annual Meeting if they would like ‘No Parking’ Signs put
up on the Green.
Concerns expressed about welfare of Security workers protecting
electrical installations. Agreed this was an issue for their employers to deal
with and not a Parish Council matter.
CK
5. Proposed
Replacement of
Pole and PTM
on Reynolds
playing Field
Mr Tennant explained the reasons for the change and the benefits that
this would provide.
Concerns expressed at the size and appearance of the new box.
Mr Tennant agreed to look at less visible locations and also options
for screening/ disguising the installation.
Mr Tennant to report back to next meeting.
(Mr Tennant apologised and left the meeting).
JT
6. Minutes of
Previous
Meeting
Minutes of meeting held on 8th March 2011 agreed as a true and accurate
record.
Proposed: Cllr Wright. Seconded Cllr Young.
Unanimously agreed
7. Chairman’s
Report Had attending a meeting with Jarvis Homes about possible
redevelopment of the abattoir site. Initial plans for this were to be
displayed at the Aldington Annual Meeting.
8. Clerk’s
Report Reply received from Bryan Sweetland (KCC cabinet Member for
Environment, Highways & Waste) about proposed Lorry Park.
New signage had been put up in Church Lane for lorries usage the
Convertor Station.
Southern Water had replied to say that they were aware of the issues
with the rising main and would respond to any future problems with the
utmost urgency. The rising main had been highlighted on their area asset
plan for future investment and repair.
With regard to the position of the pavement on New Road Hill,
Highways had replied that “This is an issue that our Development Control
Engineer has investigated before. The Highways Development Control
Engineer has confirmed that the width of the road on New Road Hill does
not have an affect on coming traffic as it returns in as you go down the hill.
Apparently they had problems with the utilities in the area and this was the
only way to resolve the matter.”
9. Highways
Issues List of outstanding issues circulated
Highways had requested a list of up to five priority issues for the
Parish. Members asked report issues to Clerk who would collate a
response.
ALL
CK
10. Quarry
Wood and
Quarry Field
Maintenance
Maintenance Schedule agreed.
Cllr Wright agreed to organise a Community Action Day at the
beginning of July to clean out the pond.
TW
11. Update on
Extended
Handyman
Project
Mr Knight had started on 01/04/11
No problems so far
Dealing with routine items as well as responding to one-off requests
Had swept junction of Station Road and Calleywell Lane to remove
grit
Minor repairs carried out to playground
Had strimmed rough areas around Green Gym
Insurance for tractor £230.34 including IPT.
Proposed Cllr Finn. Seconded Cllr Banyard. Unanimously agreed.
Advice sought to enhance garage security – will have additional locks
and the tractor will be secured to the ground.
Agreed to pay for enhanced security on tractor comprising
indestructible tagging on vehicle and smart water at an additional cost of
£160 + VAT. Noted this brings the total cost of the tractor to £8,410 +
VAT.
Proposed Cllr Kemp. Seconded Cllr Boulden. Unanimously agreed.
CK
CK
PK
12. Request for
Funding From
Bellway Fund
for Soap Box
Derby
Funding to cover cost of Insurance requested.
Agreed grant of £500.00
Proposed Cllr Boulden. Seconded Cllr Wright. Unanimously agreed.
CK
13. Approve
Purchase of Salt
Storage
Container
Three quotations obtained.
Agreed to purchase a Heavy Duty Grit Bin in Forest Green from
Esedirect at a cost of £149.65 + VAT.
Proposed Cllr Finn. Seconded Cllr Boulden. Unanimously agreed.
CK
14. Local Needs
Housing Survey
Agreed to ask Ashford BC to commission a local survey in the next three
years to no cost to the Parish Council. CK
15. Finance:
Signing of
Cheques
Agreed to sign following cheques.
PAYEE DETAILS
CHQ
NO AMOUNT
Mrs C Knight Clerk Salary Apr 2011 576 £673.04
Mrs C Knight Clerk Expenses Apr 2011 577 £100.40
Mr A Knight Handyman Salary Apr 2011 578 £735.67
HMRC PAYE & NIC 579 £126.96
Aviva
Employer Pension
Contribution A Knight 580 £47.54
Harmer Landscapes Grasscutting Mar 2011 581 £231.50
KALC Annual Membership 582 £434.46
CPRE Annual Membership 583 £29.00
ACRK Annual Membership 584 £35.00
Cash Petty Cash 585 £200.00
Lister Wilder ltd Mini-Tractor 586 £10,092.00
John Page Trailers
ltd Trailer 587 £2,082.00
Broker Network ltd Tractor Insurance 588 £230.34
Soap Box Derby Bellway Fund Donation 589 £500.00
Proposed: Cllr Hughes. Seconded Cllr Jupp.
Unanimously agreed.
Noted that the following cheque had been signed since the last
meeting.
PAYEE DETAILS
CHQ
NO AMOUNT
Mr E Smith Gratuity payment 575 £300.00
Petty Cash records were made available.
CK
16. Public
Submissions on
Planning
Matters
None.
17. Planning 11/00003/OLE (overhead lines) Supported.
Proposed Cllr Boulden. Seconded Cllr Young.
Unanimously agreed
11/00005/OLE (overhead lines) Supported.
Proposed Cllr Boulden. Seconded Cllr Young.
Unanimously agreed
11/00007/OLE (overhead lines) Supported.
Proposed Cllr Boulden. Seconded Cllr Young.
Unanimously agreed
11/00008/OLE (overhead lines) Supported.
Proposed Cllr Boulden. Seconded Cllr Young.
Unanimously agreed
CK
11/00331 Knoll Farm, Giggers Green Road (erection of a porch).
Supported.
Proposed Cllr Jupp. Seconded Cllr Hughes.
Unanimously agreed.
Decisions Made by Ashford BC
11/00033 Kyrenia, Bank Road (side and rear extension) - Granted.
18.
Correspondence
List circulated and members invited to view items.
19. Matters Not
Requiring
Notice
Clerk asked to raise issue of street lighting in Pattison Farm Close
with Bellway again.
Agreed to ask contractor to remove ends of bolts jutting out from new
handrail on Quarry Field.
Members agreed to keep an eye on the Environmental Centre site.
Clerk agreed to ask Community Warden to do so as well. Noted that Mr
Knight would include the site for litter picking.
Clerk explained differences between Affordable Housing and Local
Needs Housing.
Noted Clerk had written to Royal Mail about the theft of post boxes in
Bonnington.
CK
CK
ALL
CK
20. Public Open
Forum Clerk asked to report various areas of erosion at the sides of roads.
Clerk asked to report broken railings on junction of Frith Road and
Dickson’s Bourne.
Concerns expressed at state of verges in Church Lane due to lack of
suitable passing places.
CK
CK
21. Date of Next
Meeting
Monday 9th May at 7.30pm.
Aldington Annual Parish Assembly Tuesday 19th April
32. Close 8.43pm
Signed …………………………….
Date….9/05/11 ………………….
ALDINGTON AND BONNINGTON PARISH COUNCIL
Minutes of the Annual meeting of Aldington and Bonnington Parish Council held on
Monday 9th May 2011 at 7.30pm in the Aldington Eco Centre, Goldwell Lane.
Present: Cllr Finn (Chairman), Cllr Banyard, Cllr Boulden, Cllr Hughes, Cllr Jupp,
Cllr Kemp, Cllr Saunders, Cllr Wright and Cllr Young.
Also Present: Mr Jonathon Tennant (on behalf of UK Power Networks), one member of
public and the Parish Clerk.
Minute No. Action
1. Open The Chairman opened the meeting by welcoming everyone and thanking
them for attending the meeting.
2. Apologies for
Absence
PC Laker and Borough Councillor Wood.
3. Election of
Chairman
Cllr Finn.
Proposed Cllr Banyard. Seconded Cllr Wright. Unanimously agreed.
4. Election of
Vice Chairman
Cllr Boulden.
Proposed Cllr Wright. Seconded Cllr Kemp. Unanimously agreed.
5. Signing of
Code of
Conduct and
Acceptance of
Office.
Code of Conduct and Acceptance of Office duly completed by each Parish
Councillor. CK
6. Election of
Council
Appointees
Village Hall Committee Alf Banyard
Designated Financial Officer Martin Boulden
Police Forum Representative Michael Jupp
KALC Representative Michael Jupp
Parish Forum Representative Alison Finn
Tree Adviser Martin Boulden & Alf Banyard
Pond Adviser Trevor Wright & Roger
Quarry Field/Reynolds Co-ordinator Alf Banyard
Responsible Financial Officer Parish Clerk
Highways Liaison Parish Clerk & Martin Boulden
Youth Co-ordinator Angela Saunders
Proposed Cllr Banyard. Seconded Cllr Kemp. Unanimously agreed.
7. Declarations
of Interest
None.
8. Public
Submissions
None.
9. Proposed
Replacement of
Pole and PTM
on Reynolds
Playing Field
Agreed to have green colour unit located in North East corner of
Village Hall car park adjacent to MUGA. Cllrs Boulden and Banyard to meet
with Mr Tennant to agree exact location.
Proposed Cllr Finn. Seconded Cllr Boulden. Unanimously agreed.
Mr Tennant to report back to next meeting.
(Mr Tennant apologised and left the meeting).
MB
AB
10. Minutes of
Previous
Meeting
Minutes of meeting held on 11th April 2011 agreed as a true and accurate
record.
Proposed: Cllr Jupp. Seconded Cllr Boulden. Unanimously agreed.
Minutes of Aldington Annual Assembly held on 19th April 2011 agreed as a
true and accurate record.
Proposed: Cllr Banyard. Seconded Cllr Young. Unanimously agreed
11. Chairman’s
Report
Parish Sign had been completed and was awaiting delivery.
12. Clerk’s
Report A resident of Pattison Farm Close had contact the Parish council to say
that the majority of residents in the street do not wish to have the street lights
reconnected.
Local Needs Housing Survey will be carried out in 2012.
Mr Lavender has sorted out the bolts on the new handrail on Quarry
Field.
An anonymous letter had been received complaining that a resident on
Aldington Meadow has replaced the planting in their front garden with
ornamental stones and solar lighting. Agreed not to take any action.
Salt Storage bin had been delivered.
Enhanced garage security products had arrived and would be fitted to
the Parish Council’s two garages in the next few days.
Agreed to enquire into internet access for Nat West accounts.
A new post box had been fitted at Bonnington Green. It was noted that
it had been located too near the edge of the road and was therefore liable to
be knocked over by passing traffic.
13. KCC
Community
Warden Report
Mr Sinden had completed First Aid Training.
Would pass equipment for marking tools on allotment to Parish
Council.
Mr Sinden was being relocated to Wye. The Parish Council thanked
him for all his work in the parish.
14. Highways
Issues List of outstanding issues circulated
Noted that Parish Handyman was reporting issues as he identified
them.
15. Community
Action Day Agreed Cllrs Hughes and Wright to organise a Community Action Day
on Saturday 9th July to clean out Quarry Field Pond.
RH
TW
16. Update on
Parish sign Sign had been completed and a site visit carried out to agree the
location.
Agreed to have a small paved area surrounding the sign.
Agreed to delegate to Cllrs Kemp and Saunders to spend up to £600 on
the green oak post, paving and labour.
Proposed Cllr Young. Seconded Cllr Wright. Unanimously agreed.
PK
AS
17. Update on
Extended
Handyman
Project
Written report circulated.
Clerk answered members’ questions.
Noted that Mr Knight was still checking the playground on his days
off.
18. Discuss
Condition of
Millennium
Stone.
Noted that lettering on Millennium Stone was becoming eroded.
Cllr Hughes agreed to ask a stonemason to look at the Stone and make
suggestions.
RH
19. KCC:
Public Rights of
Way Vegetation
Clearance
Contracts
Agreed not to comment on these.
20. Review
Clerk’s Salary
and Expenses
Agreed to pay Clerk 18 hours per week on Salary Scale SCP21 which
equates to £775.40 per month. Expenses to be paid are cost of telephone
calls plus cost of Call Sign and mileage at £0.40 per mile.
Proposed Cllr Boulden. Seconded Cllr Hughes. Unanimously agreed.
21. Approve
Financial
Statements for
Year Ended 31st
March 2011
Financial Statements had been circulated prior to the meeting.
The Clerk answered members’ questions.
Financial Statements for year ended 31st March 2011 were approved.
Proposed Cllr Boulden. Seconded Cllr Hughes. Unanimously agreed.
22. Internal
Audit Report
In order to carry out the internal audit a financial risk assessment was carried out
and the Council was assessed as a low risk.
Reynolds Charity
Noted that Charity Commission register included both Council as a corporate
body and the individual councillors which is incorrect.
Clerk agreed to correct the filing information.
Chairman’s allowance and gratuity payment
Chairman’s allowance is a round sum allowance and therefore potentially taxable
and a gratuity is also potentially taxable.
These should be disclosed to HMRC on the appropriate form and the possibility
of a dispensation in view of the sums involved should also be investigated
It was noted that the Clerk had taken the appropriate action.
23. Approve
Audit Return
for Year Ended
31st March 2011
The Statement of Assurance was unanimously agreed.
The Annual Return to the Audit Commission was approved
Proposed Cllr Young. Seconded Cllr Jupp. Unanimously agreed.
CK
24 Review Level
of Fidelity
Insurance and
Renew
Insurance
Cover
Noted that minimum recommended level for fidelity insurance is the
end of year balance plus half the precept.
Current Fidelity insurance is £124,000 and therefore adequate.
Agreed to sign a new three year contract with Came and Company in
order to secure sixteen months cover for the cost of 12.
Agreed to renew insurance with Came and Company at a cost of
£1,757.07
Proposed Cllr Boulden. Seconded Cllr Kemp. Unanimously agreed.
CK
25. Finance:
Signing of
Cheques
Agreed to sign following cheques.
PAYEE DETAILS CHQ NO AMOUNT
Mrs C Knight Clerk Salary May 2011 590 £724.19
Mrs C Knight Clerk Expenses Apr 2011 591 £28.31
Mr A Knight Handyman Salary Apr 2011 592 £735.67
Mr A Knight Handyman Expenses Apr 2011 593 £42.40
HMRC PAYE & NIC 594 £161.62
Aviva Emp. Pension Contribution A Knight 595 £47.54
Harmer Landscapes Grasscutting Mar 2011 596 £238.50
Black Forge Ltd Parish sign 597 £4,500.00
Mrs C Knight Reimburse Salt Storage Bin 598 £179.58
Mrs C Knight Reimburse Garage Security Products 599 £190.91
Mr K Abraham Internal Audit 600 £170.00
KALC Clerk Training 601 £72.00
Broker Network ltd Insurance 602 £1,757.07
Cash Petty Cash 603 £100.00
Proposed: Cllr Boulden. Seconded Cllr Jupp.
Unanimously agreed.
Petty Cash records were made available.
CK
26. Public
Submissions on
Planning
Matters
None.
27. Planning 11/00411 The Nook, Boat Lane (proposed storage and garden shed).
Agreed to comment that the application appears to be retrospective as the
building is already there. Also we would like to see a condition that the
building cannot be used as a dwelling.
Proposed Cllr Boulden. Seconded Cllr Kemp. Unanimously agreed.
11/00432 Goldenhurst Manor, Giggers Green Road (site a 45 x 20ft
transportable mobile cabin into a secluded area of garden to form temporary
living accommodation). Objected to on the grounds that this will form a new
detached dwelling.
Proposed Cllr Kemp. Seconded Cllr Boulden. Unanimously agreed.
Decisions Made by Ashford BC
11/00157 Strandhurst, Giggers Green Road - Granted.
CK
28.
Correspondence
List circulated and members invited to view items.
29. Matters Not
Requiring
Notice
Noted that the trailer would be delivered in the next few days.
Noted that Cllr Kemp was chasing up delivery of the tractor.
PK
30. Public Open
Forum A member of the public enquired about the terms of reference for
Council Appointees.
31. Date of Next
Meeting
Monday 13th June at 7.30pm.
Bonnington Annual Parish Assembly Tuesday 17th May
32. Close 8.35pm
Signed …………………………….
Date….13/06/11 ………………….
ALDINGTON AND BONNINGTON PARISH COUNCIL
Minutes of a meeting of Aldington and Bonnington Parish Council held on Monday 13th
June 2011 at 7.30pm in the Aldington Eco Centre, Goldwell Lane.
Present: Cllr Boulden (Chairman), Cllr Banyard, Cllr Hughes, Cllr Kemp, Cllr
Wright and Cllr Young.
Also Present: One member of public and the Parish Clerk.
Minute No. Action
1. Open The Chairman opened the meeting by welcoming everyone and thanking
them for attending the meeting.
2. Apologies for
Absence
Cllr Finn, Cllr Jupp, Cllr Saunders, PC Laker and Mr Kingston (KCC
Community Warden).
3. Re-Signing of
Acceptance of
Office and
Ratification of
Decisions Made
at Previous
Meeting
It was noted that the wrong Acceptance of Office forms had been supplied by
Ashford BC. The correct forms had now been signed and Ashford BC
invoiced for the cost of rectifying their error. In accordance with advice
received from the legal department at Ashford BC, the following decisions
made at the Parish Council meeting held on 9th May were ratified:
Election of Chairman
Election of Vice Chairman
Election of Council Appointees
Approval of Minutes of Meeting held on 11th April 2011
Community Action Day to be held on Saturday 9th July
Purchase of green oak post and paving for Parish Sign
Review of Clerk’s Salary and Expenses
Approval of Financial Statements for Year Ended 31st March 2011
Internal Audit Report
Approval of Audit Return for Year Ended 31st March 2011
Renewal of Insurance and fidelity insurance
Signing of Cheques
Comments on planning Applications 11/00411 and 11/00432
Proposed Cllr Kemp. Seconded Cllr young. Unanimously agreed.
CK
4. Declarations
of Interest
None.
5. Public
Submissions
None.
6. Minutes of
the Previous
Meeting
Minutes of annual Parish Council meeting held on 9th May 2011 agreed as a
true and accurate record.
Proposed: Cllr Young. Seconded Cllr Wright. Unanimously agreed.
Minutes of Bonnington Annual Assembly held on 17th May 2011 agreed as a
true and accurate record.
Proposed: Cllr Young. Seconded Cllr Kemp. Unanimously agreed
7. Proposed
Replacement of
Pole and PTM
on Reynolds
Playing Field
Noted that Cllr Banyard and Cllr Boulden were due to have a site
meeting with Mr Tennant this week.
Noted that Aldington Village Hall had been consulted at their AGM and
were happy with the proposed site.
MB
AB
8. Chairman’s
Report
None.
9. Borough
Councillor’s
Report
None.
The Clerk was asked to obtain an update on what was happening at
Ruffins Hill Barn.
CK
10. Clerk’s
Report Noted that Service Level Agreement had been signed by Ashford BC.
The subsidised Bus Service would be reviewed at the end of year by
KCC.
Noted that issues raised by Bonnington residents will be raised at the
next Parish Council meeting.
Agreed that Mr Knight should not use the tractor and trailer to take
water down to the allotments.
CK
AK
11. KCC
Community
Warden Report
Noted that Mr Kingston had started work but was not able to attend the
meeting as he was only allowed to work days at the present time.
Noted that Cllr Jupp had represented the Parish Council at a lunch
provided by KCC to introduce Mr Kingston.
12. Highways
Issues List of outstanding issues circulated
Clerk asked to report inspection covers on Forge Hill pavement that
needed to be lowered.
Clerk asked to report road repair signs that had been left behind again.
Clerk asked to report state of New Road Hill yet again.
CK
CK
CK
13. KCC Non-
Residential
Charging
Questionnaire
Agreed not to respond to this questionnaire as the Parish Council was not well
enough advised to give an informed reply.
14. Request
Received to
Provide
Handyman
Services to
Bilsington PC
Agreed not to offer a Handyman Service to Bilsington PC at the present time
but would reconsider towards the end of the trial period if requested to by
Bilsington PC.
CK
15. Discuss
Proposed Arts
and Crafts
Project
Agreed to hold an Arts and Crafts exhibition on 3rd September.
Exhibits should all be from the local area.
Agreed to also serve refreshments
Agreed to ask Mrs Rawling if we could borrow KCC’s display boards.
Mrs Rawling had agreed that the Eco Centre could be used as the
venue.
Event to be advertised in the Parish Magazine, Kentish Express
Roundabout Column. Posters and the website.
TW
TW
CK
16. Authorise
Purchase of
Additional
Litter bin
Three quotations had been obtained as per Standing Orders.
Agreed to purchase a Universal Litter bin at a cost of £198.55 + VAT
from the Handyman Fund.
Proposed Cllr Hughes. Seconded Cllr Young. Unanimously agreed.
Agreed that the litter bin should be sited next to the seat on the junction
of Roman Road and Calleywell Lane.
CK
17. Saxonshore
Website
Statistics
Noted that the website continued to be regularly used.
Noted that the website was regularly updated by the Clerk
18. Discuss
Parishioner
Response to
Internal Audit
Parishioner’s email had been circulated to Members prior to the
meeting.
Agreed that signatures should be removed from copies of the Financial
Statements circulated to Parishioners and on the website.
Cllr Hughes had examined the Governance and Accountability for
Local Councils Practitioners Guide (2010) and could not indentify anything
that the Parish Council was not complying with.
19. Finance:
Signing of
Cheques
Agreed to sign following cheques.
PAYEE DETAILS CHQ NO AMOUNT
Mrs C Knight Clerk Salary Jun 2011 604 £724.19
Mrs C Knight Clerk Expenses May 2011 605 £29.53
Mr A Knight Handyman Salary Jun 2011 606 £735.67
Mr A Knight Handyman Expenses May 2011 607 £16.80
HMRC PAYE & NIC 608 £161.62
Aviva Emp. Pension Contribution A Knight 609 £47.54
Harmer Landscapes Grasscutting May 2011 610 £238.50
Colourcourt Ltd MUGA Cleaning 611 £720.00
Cash Petty Cash 612 £100.00
Proposed: Cllr Banyard. Seconded Cllr Young.
Unanimously agreed.
Petty Cash records were made available.
CK
20. Public
Submissions on
Planning
Matters
None.
21. Planning KCC/AS/0106/2011 Woodleas Farm, Goldwell Lane (proposed
change of use from a skip depot to a waste transfer depot with construction
of a new building, provisions of a portacabin and a weighbridge).Objected to
on the grounds of unsuitable access roads, increased lorry traffic, risk of dust
pollution and noise pollution.
Proposed Cllr Kemp. Seconded Cllr Wright. Unanimously agreed.
11/00591 Oak Tree Cottage, Boat Lane (proposed replacement
garage with secure store/log store and swimming pool and a games room and
home office above). Objected to on the grounds that the proposed building
is too large for the setting and existing building.
Proposed Cllr Banyard. Seconded Cllr Young. Unanimously agreed.
11/00667 Land at Western Side of National Grid, Church Lane
(erection of an electricity substation and associated equipment, including a
building for the GIS switchgear, creation of a raised platform, 2.4m high
palisade fencing, erection of lighting columns, erection of busbar equipment,
overhead conductor landing gantries, creation of access road and erection of
gabion cages as a retaining structure). Supported.
Proposed Cllr Wright. Seconded Cllr Young. Unanimously agreed.
Decisions Made by Ashford BC
10/01642 Court Lodge Church Lane - Granted
11/00411 The Nook, Bonnington - Granted
11/00331 Koll Farm, Giggers Green Road - Granted
CK
22.
Correspondence
List circulated and members invited to view items.
23. Matters Not
Requiring
Notice
Residents of Pattison Farm Close were concerned about parking once
the Play Area has been built. Agreed that nothing could be done at the
moment.
It was noted that the Village sign should go up next week. Cllr Kemp
agreed to get quotes for fitting the paving for the next meeting.
Cllr Hughes agreed to provide quote to renovate the Millennium Stone
for the next meeting.
The Clerk reminded Members that items could only be agreed if they
were included on the agenda for a meeting.
Mr Knight was asked to mow and strim the area of Bonnington Green
from the front of School House westwards.
The Clerk was asked to contact Mr G Boulden about the mowing of the
remainder of Bonnington Green.
Mr Knight was asked to cut back the hedge on the junction of
Calleywell Lane and Station Road.
It was agreed to purchase items from Lister for the Parish Handyman.
Mr Knight to contact Mr Kemp to agree what is needed.
Clerk asked to write to Cricket and Football Clubs asking them to tidy
up the container.
PK
RH
AK
CK
AK
AK
PK
CK
Agreed that Mr Knight should maintain the hedges on the footpath
running from Earlsfield to Roman Road.
Agreed to send card and flowers to Mrs Rawling following her recent
operation.
AK
CK
24. Public Open
Forum None.
25. Date of Next
Meeting
Monday 11th July at 7.30pm.
26. Close 8.50pm
Signed …………………………….
Date….11/07/11 ………………….
ALDINGTON AND BONNINGTON PARISH COUNCIL
Minutes of a meeting of Aldington and Bonnington Parish Council held on Monday 11th July 2011
at 7.30pm in the Aldington Eco Centre, Goldwell Lane.
Present: Cllr Finn (Chairman), Cllr Banyard, Cllr Boulden, Cllr Hughes, Cllr Jupp, Cllr
Kemp, Cllr Saunders and Cllr Wright.
Also Present: Mr G Kingston (KCC Community Warden), Mr M Stewart (Ashford Area
Manager KCC Community Wardens), four members of public and the Parish Clerk.
Minute No. Action
1. Open The Chairman opened the meeting by welcoming everyone and thanking
them for attending the meeting.
2. Apologies for
Absence
Cllr Young and PC Laker
3. Declarations
of Interest
Cllr Hughes – Aldington School
Cllr Hughes – Millennium Stone Refurbishment
Cllr Saunders – Planning: Poulton Wood Works
4. Public
Submissions
None.
5. Minutes of
the Previous
Meeting
Minutes of the Parish Council meeting held on 13th June 2011 agreed as a
true and accurate record.
Proposed: Cllr Young. Seconded Cllr Wright. Unanimously agreed.
6. Proposed
Replacement of
Pole and PTM
on Reynolds
Playing Field
Cllr Boulden had attended a site meeting with Mr Tennant and was happy
with the siting of the new unit.
7. Chairman’s
Report The Chairman had attended the Public Meeting regarding the
proposed expansion of Aldington School.
Following the meeting Cllrs Finn and Kemp had shown the County
Councillor Highways issues in the parish.
A meeting had been arranged with County Councillor Andrew
Wickham and Highways representatives. Cllrs Finn, Hughes and Kemp
agreed to attend this.
AF
PK
RH
8. Borough
Councillor’s
Report
None.
9. Clerk’s
Report Clerk had attended a Highways Seminar.
Inspection Covers on Forge Hill have been reported. Only one was
found not to meet agreed standards and the cover of this would be replaced
Annual Community Pond Clearance had been carried out. Cllr
Wright thanked all those who had helped. The Clerk was asked to write to
Mr Oakely to thank him for cutting back the reeds.
Cricket and Football Clubs had been given 2 weeks to tidy up the
CK
container or the lock would be changed.
Graham Boulden wished to cut his end of Bonnington Green. Mr
Knight had strimmed the other end and would continue to do so.
E/mail had been received from Pam Rawling thanking the Parish
Council for the card and flowers.
Ashford BC had refused to refund the Parish Council’s costs for
correcting their error over the Declarations of Acceptance of Office.
Ashford BC will hold a Design Workshop in the Parish once they
have been contacted by a Developer interested in developing the land
allocated in the Tenterden and Rural Sites DPD.
An update on the Handyman Scheme would be circulated later this
week.
Carol Ridings was making some investigations regarding Ruffins Hill
Barn.
The Crime Statistics were circulated.
CK
CK
10. KCC
Community
Warden Report
Graham Kingston and Maurice Stewart introduced themselves.
Mr Kingston had received a warm welcome in the village.
There had been no major issues in the last six weeks.
Scrap metal vehicles were operating in the village again.
Surrounding parishes were experiencing problems with thefts of diesel,
heating oil and lead.
Mr Kingston had arranged for the removal of fly-tipped tyres in Bank
Road.
The large crack in the new pavement on New Road Hill had been
reported to Highways. Highways were monitoring this.
Members were warned to look out for bogus door to door sellers.
Cllr Finn welcomed Mr Kingston on behalf of the Parish Council.
11. Highways
Issues List of outstanding issues circulated
12. Update on
Arts and Crafts
Exhibition
Eco Centre had been booked.
Various local people had been contacted to ask if they wished to
display items. Agreed not to charge exhibitors but to ask them for a
donation that would be given to charity.
Clerk to advertise in Kentish Express, Village Shop and on notice
boards.
Agreed that Cllrs Finn, Kemp, Saunders and Wright should meet to
discuss the details.
CK
PK/AF
AS/TW
13.Landscaping
for Parish Sign
Nothing new to report.
14. KCC
Consultation on
Aldington
School
KCC proposal is to increase the size of Aldington School from 140
places to 210 places.
Agreed to support this expansion subject to a solution being found to
the parking issues.
Proposed Cllr Boulden. Seconded Cllr Jupp. Unanimously agreed with the
CK
exception of Cllr Hughes who abstained.
15. Request for
Funding From
St Rumwolds
PCC
St Rumwolds PCC had request £360 per annum on an ongoing basis
towards the cost of maintaining the Church Yard.
Agreed not to make a donation to St Rumwolds PCC.
Proposed Cllr Boulden. Seconded Cllr Kemp. Unanimously agreed.
CK
16. Review
Standing
Orders
Agreed no changes to Standing Orders.
Proposed Cllr Banyard. Seconded Cllr Boulden. Unanimously agreed.
CK
17. Adopt
Equal
Opportunities
Policy
Draft Policy had been circulated prior to the meeting
Agreed to adopt draft Equal Opportunities Policy
Proposed Cllr Boulden. Seconded Cllr Kemp. Unanimously agreed.
CK
18. Approve
Renovation of
Millennium
Stone
A Quotation of £115.00 had been received from A C Signs ltd. This
was to “To hand wash and preparing surface for re lettering, affixing sign
writers metallic gold colour lettering”
It was noted that due to the specialist nature of the job, it had not
proved possible to obtain any further quotes.
Agreed to accept the quotation from A C Signs ltd
Proposed Cllr Jupp. Seconded Cllr Wright. Unanimously agreed with the
exception of Cllr Hughes who abstained.
RH
19. Consider
Annual Play
Inspection
Report
The full report had been circulated to Members by e/mail and a
summary with the meeting papers.
Noted that the report for the Green Gym items was still outstanding.
Noted that all issues raised were low or very low risk.
Noted that daily visual inspection carried out by Parish Handyman.
Agreed to take no action at the moment but to continue to monitor
the play area regularly.
Proposed Cllr Banyard. Seconded Cllr Kemp. Unanimously agreed.
20. Discuss
Issues Raised at
Bonnington
Annual
Assembly
The Clerk had circulated a paper highlighting the issues involved with
Village Greens.
Residents had requested that a physical barrier be placed under the
Law Oak to prevent parking under the tree. It was agreed not to do this at
the present time.
It was noted that the Parish Handyman now strims the area of
Bonnington Green to the west of School House. Mr G Boulden had agreed
to maintain the portion in his ownership.
The Millennium Map had faded. It was agreed to purchase UV Filter
for the glass and replace the map with the proof map.
Proposed Cllr Wright. Seconded Cllr Boulden. Unanimously agreed.
It was agreed that the cost of installing grasscrete on the driveway
was too great in proportion to the benefits.
Cllr Boulden agreed to fill the potholes on the driveway with loose
planings as and when these became available.
Proposed Cllr Boulden. Seconded Cllr Kemp. Unanimously agreed.
CK
MB
21. Approve
Change of
Designated
Financial officer
Agreed Cllr Hughes should become the Designated Financial
Officer.
Proposed Cllr Boulden. Seconded Cllr Jupp. Unanimously agreed.
Cllr Finn proposed a vote of thanks to Cllr Boulden.
Clerk to co-ordinate change of Bank Statement addresses.
Noted that henceforth, financial queries should be addressed to Cllr
Hughes.
CK
22. Finance:
Signing of
Cheques
Agreed to sign following cheques.
PAYEE DETAILS CHQ NO AMOUNT
Mrs C Knight Clerk Salary 613 £724.19
Mrs C Knight Clerk Expenses 614 £32.69
Mr A Knight Handyman Salary 615 £735.67
Mr A Knight Handyman Expenses 616 £23.60
HMRC PAYE & NIC 617 £161.62
Aviva Emp. Pension Contribution A Knight 618 £47.54
Harmer Landscapes Grasscutting 619 £238.50
Mrs C Knight Reimbursement for Litter Bin 620 £238.26
Lister Wilder Sit on Mower Repairs 621 £313.32
Cash Petty Cash 622 £150.00
Proposed: Cllr Kemp. Seconded Cllr Jupp.
Unanimously agreed.
Petty Cash records were made available.
CK
23. Public
Submissions on
Planning Matters
None.
24. Planning 11/0015/OLE Church Hill Cottage, Church Lane (install new pole
under existing line). Supported.
Proposed Cllr Boulden. Seconded Cllr Kemp. Unanimously agreed.
11/00016/OLE Church Hill Cottage, Church Lane (proposed
compact substation) Supported
Proposed Cllr Boulden. Seconded Cllr Hughes. Unanimously agreed.
11/00527Poulton Wood Nature Reserve, Forge Hill (erection of
timber office building) Supported.
Proposed Cllr Hughes. Seconded Cllr Wright. Unanimously agreed.
Decisions Made by Ashford BC
11/00144 Cherry Orchard, cherry Orchard Lane (wildlife pond) - Granted
CK
25.
Correspondence
List circulated and members invited to view items.
26. Matters Not
Requiring Notice Discuss additional two hours per week for Parish Handyman funded
out of Quarry Field Fund at next meeting.
CK
Request Mr Knight sweep path from Forge Hill junction to Aldington
School.
Clerk requested to provide list of jobs carried out by Parish Handyman
for next meeting.
AK
CK
24. Public Open
Forum A member of public asked a question about parking under the Law
Oak on Bonnington Green.
A member of public asked questions about the Arts and Crafts
Exhibition.
A member of public queried whether the Parish Council received
payment for the hot air balloon taking off from Quarry Field.
25. Date of Next
Meeting
Monday 12th September at 7.30pm.
26. Close 8.43pm
Signed …………………………….
Date….12/09/11 ………………….
ALDINGTON AND BONNINGTON PARISH COUNCIL
Minutes of a meeting of Aldington and Bonnington Parish Council held on Monday 12th September
2011 at 7.30pm in the Aldington Eco Centre, Goldwell Lane.
Present: Cllr Finn (Chairman), Cllr Banyard, Cllr Boulden, Cllr Hughes, Cllr Jupp, Cllr
Kemp, Cllr Saunders Cllr Wright and Cllr Young.
Also Present: PC Laker, Mr Kingston (KCC Community Warden), three members of public
and the Parish Clerk.
Minute No. Action
1. Open The Chairman opened the meeting by welcoming everyone and thanking
them for attending the meeting.
2. Apologies for
Absence
None.
3. Declarations of
Interest
Clerk – Handyman Pay
Cllr Young – Planning: 11/00928 Bonnington Court
Cllr Boulden – Planning 11/00928 Bonnington Court
4. Public
Submissions
None.
5. Minutes of the
Previous Meeting
Minutes of the Parish Council meeting held on 11th July 2011 agreed as a
true and accurate record.
Proposed: Cllr Boulden. Seconded Cllr Jupp. Unanimously agreed.
Minutes of the Extraordinary meeting held on 26th July 2011 agreed as a
true and accurate record.
Proposed: Cllr Hughes. Seconded Cllr Young. Unanimously agreed.
6. Chairman’s
Report A meeting had been held on 13th July with Cllr Finn, Tara O’Shea,
Andrew Wickham, Cllr Kemp and Cllr Hughes to discuss Highways issues.
Highways had agreed to look into gateways in Goldwell Lane, Calleywell
Lane, Frith Road and Roman Road to the east of Aldington School. Also to
ratify the zigzag lines outside the school so that they can be enforced and to
look into extending the 30MPH limit in Goldwell Lane and a 40MPH on
New Road Hill.
Cllr Finn had given a presentation on the Parish Handyman Scheme
at the Parish Forum.
The Arts and Crafts Exhibition had been praised by a lot of
parishioners. Thanks were extended to Cllr Wright and the staff at the Eco
Centre.
7. Borough
Councillor’s
Report
None.
8. Clerk’s Report An e/mail alerts scheme had been set up to inform parishioners of
things such as road works and local events.
South East Water had started work on water main replacement in
Cherry Orchard Lane and New Road Hill.
All home owners with a septic tank and/or sewage treatment plant
that does not have an Environment Agency permit, must now follow new
environmental regulations which require them to register for a free
Environment Agency discharge exemption for discharges of sewage effluent.
Home owners have to complete this registration by 1st January 2012 or they
could be risking a substantial fine. Registering can be done online at
www.environment-agency.gov.uk or by telephoning 08708 506 506.
Ruffins Hill Barn was due to be auctioned on 19th September.
KALC would be holding a Finance Conference on 7th October.
9. Police Report List of crimes in Parish circulated.
PC Laker answered member’s questions.
Clerk asked to refer problems with Aldington Abattoir to Borough Cllr
Wood.
CK
10. KCC
Community
Warden Report
Mr Kingston explained that things had been very quiet in the Parish.
Mr Kingston had also received complaints about the abattoir.
PC Laker left the meeting.
11. Highways
Issues Information on Highways restructure circulated.
List of outstanding issues circulated.
Noted that New Road Hill still needs resurfacing.
Clerk asked to report subsidence outside Strawberry Hill.
CK
12. KCC
Proposals to
Withdraw
Saturday Bus
Services
Noted that the Parish Council had sent an e/mail protesting at the
withdrawal of the service.
Noted that Parishioners had organised a petition
13.War
Memorials It was noted that under the War Memorials (Local Authorities’
Powers) Act 1923 section 1 and 3 a Parish Council may incur expenditure
in maintaining, repairing or protecting (but not erecting) any war memorial
within its area. Furthermore under the Local Government Act 1972 Section
139 private memorials may be transferred to local councils.
Agreed in principle to support the erection of a War Memorial in
Aldington.
Proposed Cllr Wright. Seconded Cllr Kemp. Unanimously agreed.
14Appoint
Contractor for
Parish Sign
Landscaping
Noted that Rod Gibbs was unable to do the work as he was too busy.
Following discussion, the following quotation was approved:
J Earnshaw £200.00 + VAT for labour costs to install paved area.
Proposed Cllr Hughes. Seconded Cllr Wright. Unanimously agreed.
It was noted that this item would be paid for out of the Bellway
Community Fund.
CK
15. Annual Play
Inspection
Report for Green
Gym
A summary had been circulated prior to the meeting.
Noted that only low or very low risk items had been identified.
Clerk asked to write to Fresh Air Fitness about Air Skier and Rower
Grips to handles, and also damaged seat.
Mr Knight to spray and sweep rebound wall surface once he has
completed his Spraying training.
16. Letter
Received From
Aldington Tennis
Club About Tree
ingression on
MUGA
Agreed to ask Mike Lay to inspect and advise on action needed.
Clerk asked to write to Tennis Club.
CK
CK
17. Saxonshore
Website Statistics
Noted that the website continued to be regularly used.
18. Review
Complaints Code
of Conduct
Minor amendment made to Paragraph 9. Agreed to adopt amended
Complaints Code of Conduct.
Proposed Cllr Boulden. Seconded Cllr Young. Unanimously agreed
Councillors were reminded that they must follow the Complaints
Code of Conduct if they receive a complaint.
19. Consider
Increase to
Handyman
Hours
The Clerk left the room whilst this item was discussed.
Agreed not to increase handyman’s hours.
Noted that bonfires could not be held on Quarry Field.
The Clerk returned to the room. Mr Kingston left the meeting.
20. Completion of
audit for year
Ended 31 March
2011
Noted that External Audit Report had been received stating “No
matters have come to our attention giving cause for concern that relevant
legislation and regulatory requirements have not been met”.
Agreed to advertise completion of audit on notice boards and to place a
copy of the Annual Return on the Website.
CK
21. Finance:
Signing of
Cheques
Agreed to sign following cheques.
PAYEE DETAILS CHQ NO AMOUNT
Mrs C Knight Clerk Salary 638 £724.19
Mrs C Knight Clerk Expenses 639 £33.53
Mr A Knight Handyman Expenses 641 £30.80
Harmer Landscapes Grasscutting 644 £238.50
Cash Petty Cash 645 £150.00
Pilgrims Hospices Proceeds from Art and Craft Exhibition 646 £121.41
Mr A Knight Handyman Salary 647 £735.67
HMRC PAYE & NIC 648 £161.62
Aviva Emp. Pension Contribution A Knight 649 £47.54
Proposed: Cllr Boulden. Seconded Cllr Young.
Unanimously agreed.
Noted that the following cheques had been signed under Standing
Orders.
CK
PAYEE DETAILS CHQ NO AMOUNT
RJ Gibbs & Sons Materials for Parish Sign mounting 623 £240.00
Travis Perkins Materials for Parish Sign paving 624 £317.70
Mrs C Knight Clerk Salary 625 £724.19
Mrs C Knight Clerk Expenses 626 £27.90
Mr A Knight Handyman Salary 627 £735.67
Mr A Knight Handyman Expenses 628 £14.40
HMRC PAYE & NIC 629 £161.62
Aviva Emp. Pension Contribution A Knight 630 £47.54
Harmer Landscapes Grasscutting 631 £238.50
Digley Associates Annual Play Inspection 632 £48.00
Audit Commission External Audit 633 £342.00
Mrs C Knight Reimburse Handyman Tools 634 102.44
Mrs C Knight Reimburse chipper hire 635 £137.66
Mrs C Knight Reimburse glyphosate 636 £70.46
Cash Petty Cash 637 £150.00
Petty Cash records were made available.
22. Public
Submissions on
Planning Matters
Mrs Mann explained the salient points regarding application 11/00928.
23. Planning 11/00928 Bonnington Court, New Road Hill (replacement dwelling
and two barn conversions). Cllr Young declared an interest and left the
room whilst this item was being discussed. Supported but concerns raised
over highway safety with new entrance
Proposed Cllr Saunders. Seconded Cllr Hughes.
Cllr Young returned to the room.
11/00667 Land at Western Side of Convertor Station, New Road
Hill (electricity Substation amended application). Supported but concerns
expressed over visual impact.
Proposed Cllr Boulden. Seconded Cllr Young. Unanimously agreed.
11/00824 The White House, Frogmore Lane (Conversion of
existing outhouse into ancillary living accommodation with external
elevational changes including a new roof, the insertion of new windows and
doors, erection of a flue and the erection of raised decking.) Noted that this
application had been Supported under standing orders.
11/00796 Hazelmere Farm, Frith Road (Alterations and extension
together with annex to existing farm house). Noted that this application had
been Supported under standing orders.
Decisions Made by Ashford BC
11/00015/OLE Church Hill Cottage (install new pole under existing line)
No Objection Raised
CK
11/00016/OLE Church hill Cottage (compact substation) - Raise objection
KCC/AS/0106/2011 Woodleas Farm, Goldwell Lane (proposed change of
use from a skip depot to a waste transfer depot) - Withdrawn
11/00527 Poulton Wood Nature Reserve, Forge Hill (erection of a timber
office building -Granted
24.
Correspondence
List circulated and members invited to view items.
25. Matters Not
Requiring Notice The Handyman’s Diary was circulated.
Concerns were expressed over the parking at the Soap Box Derby.
The Clerk was asked to write to the Soap Box Derby Committee about
these.
Against the Clerk’s advice, it was agreed to plant daffodil bulbs on
Bonnington Green.
Proposed Cllr Boulden. Seconded Cllr Young. Unanimously agreed.
Noted that Cllr Banyard was speaking with Highways about the
signage around Evegate Mill.
The Clerk was asked to arrange spraying training for Mr Knight
with MK Training.
CK
AK
AB
CK
26. Public Open
Forum
None.
25. Date of Next
Meeting
Tuesday 11th October at 7.30pm.
26. Close 8.50pm
Signed …………………………….
Date….11/10/11 ………………….
ALDINGTON AND BONNINGTON PARISH COUNCIL
Minutes of a meeting of Aldington and Bonnington Parish Council held on Tuesday 11th October
2011 at 7.30pm in the Aldington Eco Centre, Goldwell Lane.
Present: Cllr Finn (Chairman), Cllr Banyard, Cllr Boulden, Cllr Kemp, Cllr Saunders, Cllr
Wright and Cllr Young.
Also Present: Mr Kingston (KCC Community Warden), four members of public and the
Parish Clerk.
Minute No. Action
1. Open The Chairman opened the meeting by welcoming everyone and thanking
them for attending the meeting.
2. Apologies for
Absence
Cllr Hughes, Cllr Jupp and PC Laker.
3. Declarations of
Interest
None.
4. Public
Submissions
None.
5. Minutes of the
Previous Meeting
Minutes of the Parish Council meeting held on 12th Sept 2011 agreed as a
true and accurate record.
Proposed: Cllr Boulden. Seconded Cllr Banyard. Unanimously agreed.
6. Chairman’s
Report
None.
7. Borough
Councillor’s
Report
None.
8. Clerk’s Report Work had been completed on the Millennium Stone.
Response had been received from Ashford BC about the Abattoir.
Work had started on the paving under the Aldington Parish Sign.
Response had been received from Aldington Soap Box Derby
Committee about the parking.
9. Police Report List of crimes in Parish circulated.
10. KCC
Community
Warden Report
Mr Kingston explained that things had been very quiet in the Parish.
There had been two burglaries at the Secret Garden, Mersham and a
scaffolding lorry had been stolen in Smeeth.
11. Highways
Issues
None.
12. Vacancy for
Parish Clerk Noted that Mrs Knight had resigned.
Agreed to adopt Job and Person description. Agreed that post might be
suitable for Job Share with one party being responsible for Finance and the
other party to deal with the remaining items.
Proposed Cllr Young. Seconded Cllr Saunders. Unanimously agreed.
Agreed that post should be advertised for 18hours per week. Job share
hours to be 12 for Clerk and 6 for Finance Officer. New staff to keep
timesheets so that the number of hours worked can be monitored and
adjusted if necessary.
Proposed Cllr Boulden. Seconded Cllr Wright. Unanimously agreed.
Agreed pay Scale SCP 18-22 depending on experience.
Proposed Cllr Boulden. Seconded Cllr Banyard. Unanimously agreed.
Agreed to advertise vacancy in Village shops, on notice boards, in KE
Roundabout column, at Job Centre, on website and anywhere else that Clerk
could think of. Closing date to be 12th November.
Proposed Cllr Boulden Seconded Cllr Banyard. Unanimously agreed.
Agreed interview panel to consist of Cllr Finn, Cllr Hughes and Mrs
Knight.
Proposed Cllr Boulden. Seconded Cllr Banyard. Unanimously agreed.
Agreed that Mrs Knight should remain in post to 31st December to
provide a handover period.
Proposed Cllr Boulden. Seconded Cllr Young. Unanimously agreed.
CK
CK
AF
RH
13.Propsed
Replacement of
pole and PTM on
Reynolds Playing
Field
Agreed to accept UK Power Network’s terms to replace the pole and
HTM on Reynolds Playing Field with a Sub Station situated to the south of
the MUGA.
Proposed Cllr Boulden. Seconded Cllr Banyard. Unanimously agreed.
Noted that the Parish Council would receive a one-off payment of
£750.00 and that this would replace the annual Wayleave payment.
Noted that UK Power networks would meet the Parish Council’s legal
costs.
CK
14. Comment on
Boundary
Commission
Initial Proposals.
Noted that it was proposed to leave Aldington and Bonnington in the
Folkestone and Hythe Ward.
Unanimously agreed not to comment on the proposals.
15. Proposed A20
Corridor
Strategic Group
Agreed to become members of this Group. Representative to be
appointed at a later date when Group set up.
Proposed Cllr Banyard. Seconded Cllr Boulden. Unanimously agreed.
CK
16. Update on
Bonnington Law
Oak
Noted that the Law Oak had been severely damaged by the winds on
4th October 2011.
Noted that Mr & Mrs Knight and Mrs S Boulden had removed the
brush.
Noted that advice had been sought from Mrs Cross (Tree
Conservation Officer at Ashford BC).
Noted that Mr Lay (tree surgeon) had advised that the two dead stag
heads needed reducing by 2/3 and the live growth overhanging the
neighbouring property needed reducing by 1/3. This work had been agreed
by Mrs Cross.
Noted that Mr Boulden (the landowner) wished to carry out the
works himself and would be doing this by the end of the weekend.
MB
17. Approve Tree
Surgery work
Adjacent to
Quotation received from Mike Lay to fell Ash tree that is causing
cracking on the MUGA. Agreed to accept quotation for £480.00 to fell ash
tree and grind stump. Agreed that the cost of this should be taken from the
CK
MUGA Handyman Fund.
Proposed Cllr Boulden. Seconded Cllr Young. Unanimously agreed.
Agreed that Mr Howard should provide quotation for remedial work
to the MUGA for consideration at the next meeting.
18. Discuss
Christmas
Celebrations
Agreed that Cllr Finn and Cllr Saunders should carry out a feasibility
study and report back to the next Parish Council meeting.
AF
AS
19. Review
Internal Controls
and Procedures
Agreed that no changes necessary.
Proposed Cllr Boulden. Seconded Cllr Wright. Unanimously agreed.
CK
20. Review
Financial Risk
Management
Amended policy had been circulated prior to meeting
Agreed to adopt Financial Risk Management Policy
Proposed Cllr Boulden. Seconded Cllr Young. Unanimously agreed.
CK
21. Adopt
Investment
Strategy
Draft policy circulated prior to the meeting.
Agreed to adopt Investment Strategy.
Proposed Cllr Boulden. Seconded Cllr Banyard. Unanimously agreed.
CK
22. Finance:
Signing of
Cheques
Agreed to sign following cheques.
PAYEE DETAILS CHQ NO AMOUNT
Mrs C Knight Clerk Salary 650 £724.19
Mrs C Knight Clerk Expenses 651 £33.53
Mr A Knight Handyman Salary 652 £735.67
Mr A Knight Handyman Expenses 653 £30.80
HMRC PAYE & NIC 654 £161.62
Harmer Landscapes Grasscutting 656 £238.50
Cash Petty Cash 657 £150.00
Aviva Emp. Pension Contribution A Knight 658 £47.54
Proposed: Cllr Boulden. Seconded Cllr Young.
Unanimously agreed.
Petty Cash records were made available.
CK
23. Public
Submissions on
Planning Matters
None.
24. Planning 11/01108 By The Way, Frith Road (replacement garage).
Supported.
Proposed Cllr Wright. Seconded Cllr Boulden. Unanimously agreed.
11/00957 Land East of Woodleas Farm (lawful development
certificate – skip business). Supported.
Proposed Cllr Boulden. Seconded Cllr Banyard. Unanimously agreed.
Decisions Made by Ashford BC
11/00667 National Grid Convertor Station - Granted
11/00928 Bonnington Court - Granted
CK
11/1090 Beggars Roost - Withdrawn
11/00796 Hazelmere Farm - Granted
08/01580 The Barn, Middle Park Farm - Granted
25.
Correspondence
List circulated and members invited to view items.
26. Matters Not
Requiring Notice Agreed to write to Ashford BC supporting Bilsington PC’s objections
to planning application 11/00955.
Proposed Cllr Boulden. Seconded Cllr Banyard. Unanimously agreed.
Request received from Aldington FC for Parish Council to buy new
football nets. Declined as Parish Council already supports Football Club by
providing pitch facilities free of charge and the storage container.
Noted that work had started on clearing the Play Area on the Bellway
site.
Noted that Cllr Young had reported the water leak on the B2067 close
to Bonnington Cross three times.
CK
CK
27. Public Open
Forum Agreed in principle to take part in a joint celebration event for the
Queen’s Diamond Jubilee. Councillor to be co-opted to the organising
committee once it had been set up.
Proposed Cllr Boulden. Seconded Cllr Banyard. Unanimously agreed
Agreed in principle that the British Legion could plant a tree
commemorating VE Day near the pond subject to the site and type of tree
being agreed.
Proposed Cllr Boulden. Seconded Cllr Wright. Unanimously agreed.
Noted that funding had been obtained to build a conservatory to the
north elevation of the Eco Centre, a store and a porch subject to planning
permission being obtained.
28. Date of Next
Meeting
Tuesday 8th November at 7.30pm.
29. Close 8.27pm
Signed …………………………….
Date….8/11/11 ………………….
ALDINGTON AND BONNINGTON PARISH COUNCIL
Minutes of a meeting of Aldington and Bonnington Parish Council held on Tuesday 8th November
2011 at 7.30pm in the Aldington Eco Centre, Goldwell Lane.
Present: Cllr Finn (Chairman), Cllr Banyard, Cllr Boulden, Cllr Hughes, Cllr Jupp, Cllr
Kemp, Cllr Saunders, Cllr Wright and Cllr Young.
Also Present: Mr Kingston (KCC Community Warden), one member of public and the
Parish Clerk.
Minute No. Action
1. Open The Chairman opened the meeting by welcoming everyone and thanking
them for attending the meeting.
2. Apologies for
Absence
PC Laker.
3. Declarations of
Interest
None.
4. Public
Submissions
None.
5. Minutes of the
Previous Meeting
Minutes of the Parish Council meeting held on 11th October 2011 agreed as
a true and accurate record.
Proposed: Cllr Young. Seconded Cllr Boulden. Unanimously agreed.
6. Chairman’s
Report
None.
7. Borough
Councillor’s
Report
None.
8. Clerk’s Report Kent Fire and Rescue were consulting on their proposals for change.
It was noted that the Aldington Fire Station would not be axed under the
review.
9. Police Report None.
10. KCC
Community
Warden Report
Halloween night had been well observed by a number of young people
in the village with no incidents to my knowledge of mischief.
There continued to be a number of metal thefts of various types in the
area although not in the village particularly.
I was present when a dog from Walnut Ridge got away from it’s home
and was running loose in Roman Road and was narrowly missed by a couple
of passing cars. The owner was found and retrieved the dog and was advised
if this reoccurred the dog warden would be informed.
Following comments at Parish council meetings (with the assistance of
the Parish Clerk) and elsewhere regarding the abattoir I have passed
information via the Community Safety Unit to Trading Standards to see if
they look at the situation. As yet I have had no feedback. I have also asked
some residents to note times, dates and details of vehicle attending at
unreasonable hours.
It was noted that Cllr Wright had spoken to a representative from the
Meat Standards Board about the various issues with regard to the abattoir.
The Clerk was asked to write to the Change Organisation and Trading
Standards. CK
11. Highways
Issues Winter Service Plan had been circulated prior to the meeting.
Clerk asked to request “Children Playing” sign for Walnut Ridge.
Highways had asked for confirmation of improvement works requested
by the Parish Council and County Councillor Wickham. The following
measures were agreed
i. Signage at Evegate Mill
ii. Gateway at Calleywell Lane
iii. Gateway at Forge Hill
iv. Gateway at Roman Road (east of Aldington School)
v. Reposition 30MPH signs in Calleywell Lane, Goldwell Lane and
Frith Road.
vi. Double yellow line from access road outside 1 Goldwell Houses
for 15m towards Village Hall.
vii. Existing School Keep Clear markings should be formalised but
these should only be on the one side of the road as the parked cars
on the other side provide natural traffic calming.
Proposed Cllr Kemp. Seconded Cllr Hughes. Unanimously agreed.
CK
12. Update on
Vacancy for
Parish Clerk
Noted that over 40 applications had been sent out.
25 completed applications had been returned.
Short list was being drawn up and interviewing would take place early
next week.
AF/RH/
CK
13.Fordred
Distribution Agreed to distribute £20 to each of 20 recipients. Cllr Banyard, Cllr
Boulden and Cllr Kemp to chose the recipients. Agreed that Cllr Boulden
should represent the Parish Council at the next Fordred Trustees meeting.
Proposed Cllr Banyard. Seconded Cllr Wright. Unanimously agreed.
AB/MB/
PK
CK
14. Approve
Christmas
Celebrations
Agreed to purchase a 15’ tree from Ewart Clough at a cost of £60 +
VAT (including delivery). Cllr Banyard and Cllr Wright to put the tree up.
Cllr Boulden agreed to dispose of it after Christmas.
Agreed to hold Christmas Carol Concert on Thursday 15th December.
Cllr Boulden agreed to enquire with 4 Seasons to see if the Parish Council
could borrow a tent. Cllr Finn and Cllr Saunders agreed to organise
refreshments.
Proposed Cllr Boulden. Seconded Cllr Jupp.
(2 more members of public entered the meeting)
AF/AB/
TW/MB
MB/AF/
AS
15. Approve
repairs to MUGA
Surface.
Noted that the ash tree had now been removed.
The quotation for repairs had not yet been received.
16. Approve
Budget and Set
Precept for 2012-
13
A draft Budget had been circulated prior to the meeting. The Clerk
highlighted the salient points.
Agreed to adopt draft budget and set precept for 2012-3 at £18,000.
Proposed Cllr Young. Seconded Cllr Hughes. Unanimously agreed.
CK
17. Finance:
Signing of Agreed to sign following cheques. CK
Cheques
PAYEE DETAILS CHQ NO AMOUNT
Mrs C Knight Clerk Salary 658 £724.19
Mrs C Knight Clerk Expenses 659 £42.54
Mr A Knight Handyman Salary 660 £735.67
Mr A Knight Handyman Expenses 661 £14.00
HMRC PAYE & NIC 662 £161.62
Aviva Emp. Pension Contribution A Knight 663 £47.54
Harmer Landscapes Grasscutting 664 £238.50
Cash Petty Cash 665 £550.00
Proposed: Cllr Banyard. Seconded Cllr Boulden.
Unanimously agreed.
Petty Cash records were made available.
18. Public
Submissions on
Planning Matters
None.
19. Planning 11/01256 Barton Farm, New Road Hill (PV Panels). Supported.
Proposed Cllr Saunders. Seconded Cllr Jupp. Unanimously agreed.
Decisions Made by Ashford BC None.
It was noted that Ruffins Hill Barn had now been sold.
CK
20.
Correspondence
List circulated and members invited to view items.
21. Matters Not
Requiring Notice Agreed that a Claret Ash tree would suitable for the British Legion to
plant on Quarry Field.
It was noted that there had been a lead theft from Aldington School.
22. Public Open
Forum A member of public asked if Bonnington residents could be
considered for the Fordred Distribution.
(two further members of public entered the meeting)
An Action Group was being set up by members of the public to
address the issues with the abattoir. It was explained that the Parish Council
did not have any enforcement powers, but had contacted a large number of
agencies to try to get the problem sorted out. It was agreed that it would be
helpful if as many members of the public could report problems with the
abattoir directly with Trading Standards and other agencies.
23. Date of Next
Meeting
Monday 12th December at 7.30pm.
24. Close 8.22pm
Signed …………………………….
Date….8/11/11 ………………….
ALDINGTON AND BONNINGTON PARISH COUNCIL
Minutes of a meeting of Aldington and Bonnington Parish Council held on Monday 12th December
2011 at 7.30pm in the Aldington Eco Centre, Goldwell Lane.
Present: Cllr Finn (Chairman), Cllr Banyard, Cllr Boulden, Cllr Jupp, Cllr Kemp, Cllr
Saunders, Cllr Wright and Cllr Young.
Also Present: Mr Kingston (KCC Community Warden), Mr Knight (Parish Handyman) two
members of public, Mrs Knight (Parish Clerk) and Mrs Hale (Parish Clerk)
Minute No. Action
1. Open The Chairman opened the meeting by welcoming everyone and thanking
them for attending, then introduced Tina Hale, the newly appointed Parish
Clerk.
2. Apologies for
Absence
Cllr Hughes.
3. Declarations of
Interest
Cllr Boulden – Planning 11/01339 Rushfield, Giggers Green Road.
4. Public
Submissions
None.
5. Minutes of the
Previous Meeting
Minutes of the Parish Council meeting held on 8th November 2011 agreed as
a true and accurate record.
Proposed: Cllr Jupp. Seconded Cllr Young. Unanimously agreed.
6. Chairman’s
Report
A meeting will be held on 14th December 2011 with Mr John Bunnett, the
Chief Executive from Ashford Borough Council, Cllr Finn, Andrew Knight,
Christine Knight and Tina Hale to discuss continuing the Handyman Scheme.
AF
CK/TH
7. Borough
Councillor’s
Report
None.
8. Clerk’s Report A meeting will be held at Aldington Village hall on 20th December at
7pm to discuss the Queen’s Diamond Jubilee Celebrations
KCC informed us that the weekday Bus Service is due for tender in
2012.
The Lord Lieutenant of Kent will be holding his annual Civic Service
at Rochester Cathedral on Tuesday 6th March. Cllr Jupp agreed to
attend.
Agreed Christian Burwash will not be invited to discuss his Rural
Sports Project.
KCC are running a consultation on the Household Waste Recycling
Centres. This can be found at www.kent.gov.uk/hwrcconsultation
Jennifer Shaw will be coming to the meeting in January, to talk about
the Aldington Extra Care Scheme with sheltered accommodation.
Mrs Knight wished everyone in the Parish Council well, as this was
her last meeting as Parish Clerk.
MJ
CK/TH
CK/TH
9. Police Report None.
10. KCC
Community Mr Kingston reported there were no incidents since the previous
meeting that he was aware of.
Warden Report Mr Kingston has been making enquiries into conditions at the
Abattoir.
Mr Kingston reported that Catalytic Converters are being stolen from
cars.
Mr Kingston reported that PC Laker has been reallocated to the
Newtown and Willesborough area. PCSO Martin Saben is now
allocated to the Aldington and Bonnington area.
11. Highways
Issues Traffic Management Improvements paid for by KCC Member and
Section 106 payment were discussed. The following points were agreed but
it was noted that Frith Road was not included on plan and it would be helpful
if Frith Road was added to the improvement plans. An email is to be sent by
the Parish Clerk to confirm the improvement works are approved.
Highways had asked for confirmation of improvement works requested
by the Parish Council and County Councillor Wickham. The following
measures were agreed
i. Signage at Evegate Mill
ii. Gateway at Calleywell Lane
iii. Gateway at Forge Hill
iv. Gateway at Roman Road (east of Aldington School)
v. Reposition 30MPH signs in Calleywell Lane, Goldwell Lane and
Frith Road.
vi. Double yellow line from access road outside 1 Goldwell Houses
for 15m towards Village Hall.
vii. Existing School Keep Clear markings should be formalised but
these should only be on the one side of the road as the parked cars
on the other side provide natural traffic calming.
Proposed: Cllr Wright. Seconded: Cllr Banyard. Unanimously agreed.
CK/TH
12. Approve
Meeting Dates
for 2012
The meeting dates for 2012 were agreed, with all meetings starting at
7.30pm.
13.Update on
Christmas
Celebrations
The Christmas tree is now in place near the Village hall and is
decorated with fairy lights.
Mince pies and the ingredients for the mulled wine have been
purchased for the Carol Concert on Thursday 15th December at 6.30pm.
Cllr Boulden had organised a marquee.
Contingencies for bad weather on the day were discussed. The back
kitchen and toilets of the Village Hall have been booked.
14. Update on
Localism Act A Summary of the Localism Act was circulated. The Act has now
received Royal Assent.
15. Approve
repairs to MUGA
Surface.
Ashford Tarmacadam Contractors Ltd has provided a quotation of
£898 + VAT to repair the Tennis Courts surface. There is £6,254 in the
MUGA Reserve, which will cover the cost of repair. Ashford Tarmacadam
Contractors Ltd were approved to carry out the repairs, following a
recommendation on the quality of their work.
CK/TH
Proposed: Cllr Boulden . Seconded: Cllr Young. Unanimously agreed.
16. Saxonshore
Website Statistics A copy of the statistics on the Saxonshore Website was circulated,
showing the Website continues to be well used.
17. Review
Confidential
Business Code
No changes.
Proposed Cllr Jupp. Seconded Cllr Wright. Unanimously agreed .
18. Finance:
Signing of the
Cheques
Agreed to sign the following cheques:
Proposed: Cllr Boulden. Seconded Cllr Young. Unanimously agreed.
Petty Cash records were made available.
PAYEE DETAILS CHQ
NO
AMOUN
T
Mrs C Knight Clerk Salary 667 £724.19
Mrs C Knight Clerk Expenses 668 £23.04
Mrs T Hale Clerk Salary 669 £724.19
Mr A Knight Handyman Salary 670 £735.67
Mr A Knight Handyman Expenses 671 £22.40
Aviva A Knight Pension 674 £47.54
HMRC PAYE & NIC 675 £238.55
Ewart J Clough Xmas Tree 676 £72.00
CJA Consulting Website 677 £162.00
Jason Earnshaw Parish Sign Paving 678 £200.00
SLCC Annual Membership 679 £123.00
Mike Lay Associates Tree Surgery 680 £480.00
Harmer and Sons Grass cutting 681 £238.50
Cash Petty Cash 682 £150.00
19. Public
Submissions on
Planning Matters
Mrs Rawling explained the salient points on the Eco Centre application.
20. Planning 11/01359 Aldington Eco Centre, Goldwell Lane (extensions to
meeting rooms, addition of storm porch, erection of toilet block &
information point, erection of double garage with open car port) Supported.
Proposed: Cllr Jupp. Seconded Cllr Young. Unanimously agreed.
11/01339 Rushfield, Giggers Green Road (external alterations,
erection of a mezzanine floor and amendment to the height of a previously
approved agricultural building (10/00746) & Change of Use). Cllr Boulden
declared an interest and took no part in the discussion. Supported.
Proposed: Cllr Banyard. Seconded Cllr Wright. Unanimously agreed with the
exception of Cllr Boulden who abstained.
Decisions made by Ashford Borough Council
11/01256 Barton Farm (PV panels) - Granted
11/01108 By the Way, Frith Road (garage) - Granted
CK/TH
CK/TH
21. List circulated and members invited to view items.
Correspondence
22. Matters Not
Requiring Notice
Bellway Play Park now needs equipment.
The Hayter lawn mower needs a service. It was agreed that Andrew
Knight, the Handyman, will deliver the mower to Cllr Kemp, who will
take it to be serviced.
The Tractor has been serviced and is waiting for a new headlight
bulb but is in good working order. It is just within 50 hour work load.
Cllr Banyard noted a burst sewage pipe at the bottom of Calleywell
Lane. Repairs have been carried out.
AK
PK
23. Public Open
Forum
Clerk agreed to report two potholes on the B2067 in Bonnington.
Clerk agreed to write to South East Water about leak on B2067.
CK/TH
CK/TH
24. Date of Next
Meeting
Tuesday 10th January 2012.
25. Close 8.13pm
Signed …………………………….
Date….10/01/12………………….