alamo regional mobility authority board of directors agenda meeting packet for january 22, 2015

BOARD OF DIRECTORS

JOHN CLAMP

CHAIR

GAVINO RAMOS VACANT

VICE CHAIR SECRETARY/TREASURER

LOU MILLER RAMIRO CAVAZOS JOHN MONTFORD DAVID STARR

DAVID SMITH

EXECUTIVE DIRECTOR

Board Memorandum

To: Alamo RMA Board of Directors From: David Smith, Executive Director Copies: File Date: Thursday, January 22, 2015

Agenda Item 2: Approval of minutes from the Board of Directors Meeting on December 18, 2014.

Alamo RMA staff requests appropriate action regarding approval of the minutes from the December 18, 2014 Board of Directors Meeting.

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Alamo RMA Board of Directors Meeting Minutes for December 18, 2014 Page 1 of 5

BOARD MEETING Thursday, December 18, 2014, 3:00 p.m.

San Antonio River Authority, Board Room 100 E. Guenther Street

San Antonio, Texas 78204

Minutes 1. Call meeting to order. Vice Chairman Ramos called the meeting to order at 3:11 p.m.

Members present: Gavino Ramos, Reynaldo Diaz, Tommy Calvert, Jr., John Montford, Ramiro Cavazos, and David Starr. Members absent: John Clamp

2. Approval of minutes from the Regular Board of Directors Meeting of November20, 2014.

R. Cavazos made motion to approve the minutes as presented to the Board ofDirectors. T. Calvert seconded the motion. All voted in favor.

3. Executive Director’s Report David Smith presented.

A) Monthly Status Report on General Engineering Consultant (GEC) WorkAuthorizations

The new General Engineering Consultant Master Agreements begin on January 1, 2015.

The current GEC Master Agreement with HNTB expires on December 31, 2014. Time has been extended for Work Authorization Number 18 and Work Authorization Number 27 to allow for completion of the work at no additional cost to the RMA.

Currently, there are five open Work Authorizations (WA) with HNTB under their existing General Engineering Services Contract. Work Authorization No. 18: General Public Involvement Support – Work this month

on the community relations effort included: 1. Coordinated and attended presentation to the Northeast Neighborhood

Alliance 2. Assisted with TxDOT coordination3. Continued to plan timing of future grassroots outreach efforts

Work Authorization No. 20: US 281 GEC Engineering Services and EnvironmentalSupport – Work this month included revision of estimated US 281 Operations andMaintenance Costs.

Work Authorization No. 21: Loop 1604 GEC Engineering Services – No work thismonth.

Work Authorization No. 24: US 281/Loop 1604 Interchange – No work this month.

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Work Authorization No. 27: US 281 Investment Grade Traffic and Revenue StudyWork this month on the Investment Grade T&R study included:

1. Coordinated with Alamo Area MPO regarding the latest version of the 2020and 2040 networks and databases

2. Socioeconomic review and coordination with an independent socioeconomist3. Continued development of the base year model4. Completed preliminary model runs and submitted draft results.

B) Monthly Update on US 281/ Loop 1604 Interchange Project Project is 100 percent complete. Final Acceptance letter was sent January 31,

2014; currently still waiting for TxDOT and FHWA concurrence. Settlement documents have been sent to Williams Brothers; currently waiting on

final approval.

C) Monthly Update on US Hwy 281 Environmental Impact Statement Work Authorization No. 4B: Design Schematic for the Preferred Alternative and

Environmental Impact Statement – Work this month included:1. Continued project management and coordination tasks2. Responded to comments on the 411on281 website and the US 281 email

account3. Monitored social media4. Submitted a draft Biological Assessment to TxDOT Environmental5. Revised the Schematic per TxDOT comments

Work Authorization No. 5: Right-of-Way Mapping – Work this month included:1. Continued preparation of the preliminary ROW plan sheets2. Continued analyzing individual parcel boundaries where ROW takes are

proposed3. Continued writing Metes and Bounds descriptions for individual ROW takes4. Continued drawing individual exhibits that correspond with individual ROW

takes

D) Monthly Update on Loop 1604 Environmental Assessment Work Authorization No. 5: Environmental Assessment – Work this month included:

1. Continued project management, coordination, and administration tasks2. Submitted to TxDOT Environmental the draft “Purpose and Need” and

“Alternatives” chapters for review3. Continued drafting the “Affected Environment” chapter4. Continued the Noise Analysis and Impact Assessment5. Finalized the karst invertebrate supplemental survey6. Continued the IH 10 Interchange Access Justification Report7. Responded to comments on the 60 percent schematic and continued

coordination and progression to the 90 percent schematic

The report was accepted by the Alamo RMA Board of Directors as presented.

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4. Review of the submitted Underwriter proposals and discussion of the selectionprocess. (Seth McCabe) S. McCabe presented

On November 20th the Alamo RMA Board approved the release of a Request forQualifications (RFQ) for Underwriting Services. The RFQ release date was November24, 2014 and the proposal due date was December 15th. The timeline for board reviewand approval will be in January 2015 with a matrix of firms being recommended andinterview the top 10 firms. The Alamo RMA received 20 firms that submitted to theRFQ. Staff recommends a shortlist of top 10 firms to be interviewed. The review andevaluation committee will evaluate proposals according to the scoring criteria. A total of100 points will be scored with the following: Qualification and Experience: 45 Quantitative and Distribution Capabilities: 30 Disadvantaged Business Enterprise: 10 Firm’s Capital: 15

Total 100 points

Question by G. Ramos: When will staff complete the review of submittals? How many are you recommending to shortlist for interview? In the shortlist how many would you recommending to approve for the pool? Response by S. McCabe: Alamo RMA staff and our Financial Advisors propose to have the reviews completed by January 8th, 2015. We recommend having a shortlist of the top 10 for your consideration for interviews and then recommending selecting a pool of firms that can be we can select from based on certain financing criteria.

Question by D. Starr: Is the scoring criteria that you presented the same criteria that Bexar County uses? Response by D. Smith: The scoring criteria that was included in RFQ was established by the Alamo RMA Board.

Question by D. Starr: When we select firms are we going to separate minority owned firms from the other firms as the top 10 list? Response by S. McCabe: That is the direction we are asking the board to take and we can do that if the board chooses.

Question by D. Starr: On the firms that have County experience for underwriters, do you rate the firms on that or do you have a rating mechanism for their performance? Response by D. Smith: At the County we do not have a rating mechanism but if you are in the County pool and do not perform well, the firm will not be in the County pool. So if they have performance issues they will not be in the County pool.

Question by T. Calvert: Due to the Alamo RMA has less financial strength than a County or City is it too late to know in a report which bank or financial institutions have been bailed out or having any difficulties? Response by Don Gonzales with Estrada Hinojosa: The staff and myself in the process will be doing background check for each firm during this process and in addition we will do this before each going into the market place or enter any financing transaction.

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Question by R. Cavazos: Has staff done any review on the 20 firms submitted to verify if the firms meet all the qualifications? Response by Don Gonzales: We have not completed our complete review with all the firms but our initial assessment of the 20 firms that we have experience with all with the exception of two firms that we do not have any experience.

Comment by D. Starr: On the Financial side I am not as concerned as much on bailout but more concerned on experience with toll roads and having the creativity in making this happen with the least exposure and maximum performance.

Comment by R. Cavazos: These 20 firms varying in scope and size which can be grouped in small, medium, large firms base on experience and make an outreach to the firms. Response by D. Gonzales: Yes we can do that exercise in developing a matrix with those criteria based on experience, size and capital to develop those three categories (small, medium, large).

Comment by T. Calvert: Requesting that staff make sure that all safeguards are being looked at in order to be creative in financing and assets are solid.

Question by G. Ramos: Requested that the timeline for the board action to reflect the February board meeting to be a work session to interview the top 10 firms and the have the matrix available in January meeting.

No action was taken by the Alamo RMA Board of Directors.

5. Review of the 2014 Annual Project Report submitted to the Texas Department ofTransportation. (Renee Green) R. Green presented

The Transportation Code requires that the Alamo RMA submit Annual Project Report tothe Texas Transportation Commission no later than December 31st of each year. Thewritten report describes the progress made during the 2014 year for each of thetransportation projects that the Alamo RMA is managing. The 2014 report wassubmitted on December 3, 2014. The next report for the board will be the ComplianceReport that will include the audited financials in February 2015.

The report was accepted by the Alamo RMA Board of Directors as presented.

6. Recognition of Board Member for Service to the Alamo Regional MobilityAuthority. (John Clamp) Gavino Ramos, Vice Chairman presented

Presentation of award for service as a Board Member to the Alamo Regional MobilityAuthority Board of Directors to Tommy Calvert, Jr.

No action was taken by the Alamo RMA Board of Directors.

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7. Discussion and appropriate action regarding approval of the Final Closeout andRelease of Claims between the Alamo RMA and Williams Brothers ConstructionCompany, Inc. in relation to the US 281 North/Loop 1604 Interchange Project.(Renee Green) R. Green presented

The final closeout and release of claims between the Alamo RMA and Williams BrothersConstruction Company, Inc. relating to the US 281 North/Loop 1604 Interchange Projecthave been agreed to by all parties including TxDOT and Federal HighwayAdministration. The contract amount is being reduced by $347,000 which are theforfeiture costs.

T. Calvert made the motion to approve the Final Closeout and Release of Claimsbetween the Alamo RMA and Williams Brothers Construction Company, Inc. inrelation to the US 281 North/Loop 1604 Interchange Project pending the signatureby Williams Brothers Construction to sign the agreement. D. Starr seconded themotion. All voted in favor.

8. Citizens’ Communications (citizens must sign the register to speak)Vice Chairman Ramos acknowledged individuals who signed up to speak. No citizenssigned the register to speak.

9. Executive Session - Pursuant to Chapter 551, Subchapter D, Texas GovernmentCode.Alamo RMA Board of Directors did not meet in Executive Session and no action wastaken.

10. Adjournment.There being no further action for the Board, Vice Chairman Ramos adjourned themeeting at 3:40 p.m.

APPROVED:

_________________________________________ JOHN CLAMP, CHAIRMAN

DATE ADOPTED: 01/22/2015 I hereby certify that the above foregoing pages constitute the full, true, and correct minutes of all the proceedings and official records of the Alamo Regional Mobility Authority at its meeting on January 22, 2015.

ATTEST: __________________________

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BOARD OF DIRECTORS

JOHN CLAMP

CHAIR

GAVINO RAMOS VACANT



DAVID SMITH

EXECUTIVE DIRECTOR

Board Memorandum


Agenda Item 3: Executive Director’s Report.

The Executive Director’s Report for this month will cover the following topics:

A) Monthly Status Report on GEC Work Authorizations

B) Monthly Update on the US 281 / Loop 1604 Interchange Project

C) Monthly Update on the US 281 Environmental Impact Statement

D) Monthly Update on the Loop 1604 Environmental Assessment

E) Monthly Financials for October, November, and December 2014

This information is included in your packets for your review. There is no action required of the Board on this item.

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BOARD OF DIRECTORS

JOHN CLAMP

CHAIR

GAVINO RAMOS VACANT



DAVID SMITH

EXECUTIVE DIRECTOR

Board Memorandum


Executive Director’s Report

A) Monthly Status Report on General Engineering Consultant (GEC) Work Authorizations

The new General Engineering Consultant Master Agreements between HNTB, Pape Dawson Munoz, LLC and the Alamo RMA became effective on January 1, 2015.

The 2009 GEC Master Agreement with HNTB expired on December 31, 2014. However, time was extended for Work Authorization Number 18 and Work Authorization Number 27 to allow for completion of the work at no additional cost to the RMA.

For the month of December, work was performed on the two currently open Work Authorizations (WA) with HNTB under the 2009 General Engineering Services Contract.

Work Authorization No. 18: General Public Involvement Support – Work this month onthe community relations effort included:

1. Continued to plan for future public outreach efforts

Work Authorization No. 27: US 281 Investment Grade Traffic and Revenue Study –Work this month on the Investment Grade T&R study included:

1. Data Analysis and Map Development2. Continued socioeconomic review and coordination with an independent

socioeconomist3. Continued development of the base year model with final modifications4. Completed the Traffic and Revenue Analysis and submitted the preliminary

results

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B) Monthly Update on US 281/Loop 1604 Interchange Project

Settlement documents have been sent to TxDOT for payment.

Project is 100 percent complete. Final Acceptance letter was sent January 31, 2014;currently still waiting for TxDOT and FHWA concurrence.

C) Monthly Update on US Hwy 281 Environmental Impact Statement

Work Authorization No. 4B: Design Schematic for the Preferred Alternative andEnvironmental Impact Statement – Work this month included:

1. Continued project management and coordination tasks2. Submitted a draft Biological Assessment to TxDOT Environmental on Dec. 19th.

The final Biological Assessment was accepted by US Fish and Wildlife onJanuary 5th initiating the Formal Consultation. A Biological Opinion will be issuedno later than May 20th, 2015.

Work Authorization No. 5: Right-of-Way Mapping – Work this month included:

1. Continued preparation of the preliminary ROW plan sheets2. Continued analyzing individual parcel boundaries where ROW takes are

proposed3. Continued writing Metes and Bounds descriptions for individual ROW takes4. Continued drawing individual exhibits that correspond with individual ROW takes

D) Monthly Update on Loop 1604 Environmental Assessment

Work Authorization No. 5: Environmental Assessment – Work this month included:

1. Continued project management, coordination, and administration tasks2. Continued drafting the Environmental Document including responding to

comments on the “Alternatives” chapter3. Continued the Noise Analysis and Impact Assessment4. Identified excavation areas for the proposed project and submitted the

information to TxDOT ENV5. Initiated the Biological Resources Evaluation Form and Hazmat Initial Site

Assessment Form6. Submitted revised Traffic Operations Analysis Report to TxDOT7. Submitted the IH 10 Interchange Access Justification Report outline to TxDOT8. Received and responded to 60 percent Drainage Report comments from TxDOT9. Responded to comments on the 60 percent geometric schematic and continued

coordination and progression to the 90 percent schematic

E) Monthly Financials for October, November, and December 2014

Monthly financial statements are attached for October, November, and December andinclude the following:

1. Balance Sheets2. Statement of Revenues, Expenses, and Changes in Net Assets3. Statement of Revenues and Expenditures4. Project Costs (Capitalized and Non-Capitalized)

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The efforts this month focused on public and media outreach and the Investment-grade Traffic and Revenue Study for the US 281 Improvement Project.

The following are specific project tasks for which the GEC provided support to Alamo RMA staff:

Technical Support Efforts (281 North): • Data Analysis and Map Development• Socioeconomic review and coordination with independent socioeconomist• Coordination with Stantec• Base year model development and final modifications to the calibration• Future years (2018, 2020, 2030, and 2040) T&R model runs• Completed T&R Analysis and submitted preliminary results to Alamo RMA on

December 19

Community Relations Efforts: • Coordination with RMA staff regarding future outreach plans

GEC ACTIVITIES REPORT December 2014

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Alamo Regional Mobility AuthorityGeneral Engineering Consultant ServicesDBE and Local Effort Distribution (through 11/21/14)

Total GEC Expenditures (through12/26/14) 17,335,814$ Total Subconsultant Expenditures (through 12/26/14) 42% 7,247,459$ DBE Expenditures (through 12/26/14) 15% 2,600,243$ Local Effort Expenditures (through 12/26/14) 96% 16,670,331$

SUPPORTING INFORMATION

DBE Effort Distribution

Contracted Invoiced % of Total Costs % of Sub WorkArias and Associates 110,827$ 87,109$ 0.50% 1.20%Foster 457,888$ 450,457$ 2.60% 6.22%DeBerry Group 368,973$ 291,950$ 1.68% 4.03%Guerra DeBerry Coody 95,204$ 95,197$ 0.55% 1.31%Kelly Morris Public Relations 36,655$ 10,561$ 0.06% 0.15%Poznecki-Camarillo & Associates 539,206$ 493,091$ 2.84% 6.80%REL 58,663$ 37,009$ 0.21% 0.51%RJ Rivera & Associates 582,052$ 578,243$ 3.34% 7.98%Rodriguez Transportation Group 261,734$ 260,394$ 1.50% 3.59%SSA 10,622$ 16,200$ 0.09% 0.22%Vickrey & Associates 238,306$ 238,306$ 1.37% 3.29%Zara Environmental 16,094$ 16,094$ 0.09% 0.22%Miscellaneous Vendors 52,315$ 25,634$ 0.15% 0.35%

Total 2,828,538$ 2,600,243$ 15.00% 35.88%

Non-DBE Effort Distribution

Contracted Invoiced % of Total Costs % of Sub WorkBaselice 28,000$ 28,000$ 0.16% 0.39%CDM Smith (Formerly-Wilbur Smith Associates) 528,010$ 439,260$ 2.53% 6.06%Civil Engineering Consultants 1,448,101$ 1,377,532$ 7.95% 19.01%Crossland Acquisition 803,706$ 176,380$ 1.02% 2.43%Davidson and Troilo, PC 10,769$ 841$ 0.00% 0.01%Pape-Dawson 1,254,790$ 1,254,773$ 7.24% 17.31%Raba Kistner 1,061,715$ 1,045,913$ 6.03% 14.43%SWCA 63,146$ 63,146$ 0.36% 0.87%Taylor West 109,441$ 109,415$ 0.63% 1.51%Wilbur Smith Associates 54,516$ 54,516$ 0.31% 0.75%eBuilder 116,293$ 97,440$ 0.56% 1.34%

Total 5,478,487$ 4,647,215$ 26.81% 64.12%

Local Effort Distribution

Local Non-local Total % LocalHNTB 9,611,458$ 476,923$ 10,088,382$ 95.27%Subconsultants 7,058,873$ 188,586$ 7,247,459$ 97.40%

Total 16,670,331$ 665,509$ 17,335,841$ 96.16%

DBE and Local Effort Distribution Nov 2014

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Alamo Regional Mobility AuthorityGeneral Engineering Consultant Services

GEC TEAM WORK AUTHORIZATION STATUS - as of December 26, 2014

Amounts under Commitment

Costs to be billed

through 12/26/14* BALANCE % COMPLETE

18 General Public Involvement Support $686,828 $599,761.87 $87,066 87% US 281 Public and Media Outreach Strategy Development 2/28/2015

20 281 Engineering and Environmental Support Services $691,616 $600,957.41 $90,659 87% No work this month. 12/31/2014

21 Loop 1604 Engineering Services $469,505 $67,257.22 $402,248 14% No work this month. 12/31/2014

24 US 281/Loop 1604 Interhcange $9,045,940 $7,288,614.19 $1,757,326 81% No work this month. 12/31/2014

27 US 281 Investment Grade Traffic and Revenue Study $565,508 $465,059.20 $100,449 82% Continued work on the Investment grade T&R Study 2/28/2015

$11,459,397 $9,021,650 $2,437,747

1 General Engineering Services / Timeline $23,943 $23,943 $0 100% Work Complete Expired

2 Phase 1 - Public Surveys & Key Messages $69,982 $69,982 $0 100% Work Complete Expired

3 General Engineering Services / Implementation Planning $24,508 $24,508 $0 100% Work Complete Expired

4 Phase 1A - Message Delivery & Media $292,160 $292,160 $0 100% Work Complete Expired

5 Initial CDA Evaluation $13,984 $13,984 $0 100% Work Complete Expired

6 Development of Work Plan and Schedule for IH35 Project $24,611 $24,611 $0 100% Work Complete Expired

7/7.1 Development of Work Plan and Schedule, Data Analysis $43,862 $43,862 $0 100% Work Complete Expired

8/8.1 Development of Work Plan and Schedule for US281/WP Project $36,319 $36,319 $0 100% Work Complete Expired

9.1 Project Management $1,302,983 $1,302,983 $0 100% Work Complete Expired

9.2 SH 16 Toll Project - Phase 1 $624,350 $624,350 $0 100% Work Complete Expired

9.3 Wurzbach Parkway $95,431 $95,431 $0 100% WA closed Expired

9.3F Wurzbach Parkway and Interchange Project $496,480 $496,480 $0 100% WA closed; balance decommissioned = $1,015,790.38 Expired

9.4 Wurzbach Parkway Preliminary Cost Study $9,567 $9,567 $0 100% Work tasks moved to 9.3F Expired

9.5 IH 35 Toll Project - Phase 1 $585,894 $585,894 $0 100% WA closed; balance decommissioned = $338 Expired

9.6 SH 16 Toll Project - Phase 2 $299,929 $299,929 $0 100% WA closed; balance decommissioned = $1,592,831 Expired

10 General Engineering Assistance $24,633 $24,633 $0 100% Work Complete Expired

11 Phase 1B - Public Involvement & Outreach $261,366 $261,366 $0 100% Work Complete Expired

12 Bandera Road Community Working Group Process $146,645 $146,645 $0 100% WA closed; balance decommissioned = $65,922 Expired

13 Public Involvement Services $153,418 $153,415 $3 100% Work Complete; balance decommissioned = $559,437 Expired

14 281 Toll Project: Procurement, GEC report, technical support $1,289,419 $1,289,419 $0 100% Work Complete Expired

15 281 Toll Project: Toll Support/IT Systems $3,101 $3,101 $0 100% WA Closed; Balance decommissioned = $81,351 Expired

16 281 Toll Project: ROW Acquisition Services $237,740 $237,740 $0 100% WA Closed; Balance decommissioned = $672,865 Expired

19 Project Management $318,094 $318,094 $0 100% Work Complete. Expired

22 281 Super Street $818,624 $818,624 $0 100% Work Complete; balance decommissioned = $15,703 Expired

23 Loop 1604 Super Street $801,027 $801,027 $0 100% Work Complete; balance decommissioned = $1,093 Expired

25 281 Super Street CEI $266,099 $266,099 $0 100% Work Complete; balance decommissioned = $26,587 Expired

26 281 VISSIM Model $50,000 $50,000 $0 100% Work Complete. Expired

$8,314,167 $8,314,164 $3

$19,773,564 $17,335,814.10 $2,437,750

* Figures do not include outstanding subconsultant invoices

Expiration Date

Closed/Inactive Work Authorizations

Closed/In-Active Work Authorizations Sub Total

Grand Total Project Summary Status

REMARKS Work Auth. No.

BUDGET STATUS

Open/Active Work Authorizations Sub Total

Open/Active Work Authorizations

AlamoRMA Board Summary Rpt12-14.xls 1/13/20153-6

US 281 EIS – WA #4B Progress Report No. 66

Page 1 of 2

Date January 9, 2014

To Renee D. Green, Director of Public Works / County Engineer David R. Wegmann, Engineering Services Manager Chris Trevino, Operations Engineer

From Jimmy Robertson, AICP

Subject US 281 EIS – Work Authorization #4B

Period November 22, 2014 through December 26, 2014

A. Activities During Reporting Period (December 2014)

Project Management and Coordination

Submitted invoice and progress report #65

Maintained Project Files and electronic database system

Supported bi-weekly project status updates

Revised the project schedule

Community Involvement

Updated website with updated schematics and schedule

Monitored and responded to comments on 411on281 Website and US 281 EIS email account

Monitored social media (Facebook & Twitter)

Final EIS

Re-submitted a draft Biological Assessment to TxDOT—ENV on December 19, 2014

Draft Preferred Alternative Schematic

No activity

B. Activities Planned for Upcoming Month (January 2015)

Project Management and Coordination

Submit invoice and progress report #66

Maintain Project Files and electronic database system

Support bi-weekly project status updates

Update the project schedule

Community Involvement

Prepare for meeting with Hollywood Park

Coordinate with the DeBerry Group, as directed by the RMA

Final EIS

Revise Preliminary FEIS as needed

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US 281 EIS – WA #4B Progress Report No. 66

Page 2 of 2

Draft Preferred Alternative Schematic

No activity

C. Problems/Delays Encountered and Remedial Actions Needed and/or Exercised to Alleviate the Same None

D. Safety Performance Working safely; no safety incidents or issues

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US 281 EIS – WA #5 Progress Report No. 8

Page 1 of 1

Date January 9, 2014

To Renee D. Green, Director of Public Works / County Engineer David R. Wegmann, Engineering Services Manager Chris Trevino, Operations Engineer

From Jimmy Robertson, AICP

Subject US 281 EIS – Work Authorization #5

Period November 22, 2014 through December 26, 2014

A. Activities During Reporting Period (December 2014)

Task 1: Right-of-Way Mapping

Continued working on preliminary ROW map

Continued analyzing individual parcel boundaries where ROW takes are proposed

Continued writing Metes and Bounds descriptions for individual ROW takes

Continued drawing individual exhibits that correspond with individual ROW takes

B. Activities Planned for Upcoming Month (January 2015)

Task 1: Right-of-Way Mapping

Submit all parcel documents and ROW map to Alamo RMA

C. Problems/Delays Encountered and Remedial Actions Needed and/or Exercised to Alleviate the Same None.

D. Safety Performance Working safely; no safety incidents or issues

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LOOP 1604 ENVIRONMENTAL ASSESSMENT - BAKER TEAM

Loop 1604 Environmental Assessment: SH 16 to Interstate Highway 35

Project Authorization No. 5 Progress Report No. 9

Progress for period: December 1, 2014 through December 31, 2014

ACTIVITIES COMPLETED IN THIS PERIOD:

Task 1.0 – Project Management, Coordination, and Administration Continued PA #5 activities. Performed project management functions including: identifying and

assigning resources to perform the work, communicating roles and responsibilities, supervising the performance of the work, and communication/meetings with RMA/TxDOT personnel on the direction and progress of the work.

Held bi-weekly internal Team calls to discuss project progress/issues. Held bi-weekly project call with TxDOT and RMA. Continued Project Record filing.

Task 2.0 – Public Awareness, Involvement, and Education

Continued working on proposed project website revisions for RMA review and approval. Decided to hold public meeting in late February, early March.

Task 3.0 – Draft Environmental Document Draft Purpose and Need Chapter of document submitted to TxDOT ENV for review. Received comments on Alternatives Chapter from TxDOT ENV and revised the Chapter per the

comments. Continued “Affected Environment” chapter of the environmental document, including

socioeconomics, environmental justice and project specific toll analyses. Continued noise analysis based on preliminary horizontal and vertical geometry. Continued impact assessment based on schematic developed to date. Initiated karst invertebrate supplemental survey/reporting needed to finalize the karst report. Completed and submitted a memo that identifies excavation areas for the proposed project to

TxDOT ENV. Initiated work on the Biological Resources Evaluation Form and Hazmat ISA forms to support

the Draft EA. Met with TxDOT ENV and Alamo RMA staff in San Antonio on December 17, 2014 to discuss

on-going environmental efforts and to review the project corridor.

Task 5.0 – Engineering

Traffic Coordinated with design team regarding any design issues. Submitted updated Traffic Operations Analysis Report on December 9, 2014 to address

TxDOT comments on draft. Submitted IH 10 Interchange Access Justification Report (IAJR) outline to TxDOT on

December 15, 2014.

Drainage Addressing comments

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LOOP 1604 ENVIRONMENTAL ASSESSMENT - BAKER TEAM

Mapping and Survey Complete.

Geometric Schematic Received and responded to 60% drainage comments from ARMA. Incorporating modifications based on iterative traffic volume results. Updated line diagram based on traffic results and TxDOT coordination. Coordinated with DEC for IH10 connection. Coordinated with T&R Study, providing potential locations for access. Increasing detail of cross sections to develop retaining walls. Developing guide signs. TCP draft submitted by sub (PCI), reviewed and commented on by Baker. Progressing design to 90%. Coordinated with drainage/WPAP effort to develop new impervious surfaces based on proposed

geometry.

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ALAMO REGIONAL MOBILITY AUTHORITYBALANCE SHEET

AS OF OCTOBER 31, 2014(unaudited)

Assets September 30, 2014 Change October 31, 2014

Current Assets Cash & Cash Equivalents $ 14,324,308 $ (691,985) $ 13,632,323 Grants Receivable 2,122,244 1,558 2,123,802 Construction in Progress 141,612,469 440,103 142,052,572 Total Assets $ 158,059,021 $ (250,324) $ 157,808,697

Liabilities Accounts Payable $ 108,192 $ (108,192) - Accrued Payroll 14,616 7,187 21,803 Accrued Liabilities 788,409 210,540 998,949 Loans Payable Bexar County Loan 1 250,000 (250,000) - Bexar County Loan 2 500,000 (500,000) - City of San Antonio 1 500,000 (500,000) - TxDOT FAA 1 913,890 - 913,890 TxDOT FAA 2 4,542,185 - 4,542,185 TxDOT FAA 3 128,714 - 128,714 TxDOT FAA 5 12,390,000 - 12,390,000 Accrued Interest 419,516 (419,516) - Deferred Revenue TxDOT ARMA Grant2 2,827,774 30,587 2,858,361

Total Liabilities $ 23,383,296 $ (1,529,394) $ 21,853,902

Net PositionInvestment in Capital Assets, Net of Related Debt $ 130,759,718 $ 174,776 $ 130,934,494

Unrestricted 3,916,007 1,104,294 5,020,301 Total Net Position $ 134,675,725 $ 1,279,070 $ 135,954,795

Total Liabilities and Net Position $ 158,059,021 $ (250,324) $ 157,808,697

*decimals not shown on above amounts

source: gl 291 ran 12/23/14 for Ocotober 14

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Alamo Regional Mobility Authority

San Antonio, Texas

Statement of Revenues, Expenses, and Changes in Net Assets

as of OCTOBER 31, 2014

Operating Revenues

Refund prior year expense ‐$

Total operating revenues ‐

Operating Expenses

Payroll and payroll related expenses 17,969

Banking Fees 330

Memberships & Accreditations 1,740

Liability insurance 1,549

Total operating expenses 21,589

Operating gain/(loss) (21,589)

Nonoperating Revenues (Expenses)

Vehicle registration revenues 1,390,630

State grant revenue 904

Interest income 125

Interest expense (3,922)

Total nonoperating revenues (expenses) 1,387,737

Increase in net assets before capital contributions 1,366,148

Capital contributions 10,424

Extraordinary item – reduction of debt

Change in net assets 1,376,572

Net assets at beginning of year 134,578,223

Net assets at end of OCTOBER 135,954,795$


source: gl 291 ran 12/23/14 for October 2014

3-13

ALAMO REGIONAL MOBILITY AUTHORITYSTATEMENT OF REVENUES AND EXPENDITURES

AS OF AND FOR THE MONTH ENDING OCTOBER 31, 2014(unaudited)

Original Budget

October Actuals

October Budget

October Variance YTD Actual

YTD Budget

YTD Variance

Operating RevenueRefunds -$ -$ -$ -$ -$ -$ -$

Total Operating Revenue - - - - - - - Operating ExpenseSalary Regular 224,705 14,581 18,725 4,144 14,581 18,725 4,144 Social Security 13,395 758 1,116 358 758 1,116 358 Medicare 3,778 207 315 108 207 315 108 Life Insurance 443 27 37 10 27 37 10 Health Insurance 36,720 371 3,060 2,689 371 3,060 2,689 Unemployment Insurance 523 26 44 18 26 44 18 Workers Compensation 1,193 58 99 41 58 99 41 Retirement 27,825 1,941 2,319 378 1,941 2,319 378

Subtotal 308,582 17,969 25,715 7,746 17,969 25,715 7,746

Discretionary -Training/Cert/Dev-Regist 9,890 - 824 824 - 824 824 Discretionary - Mileage & Parking 1,500 - 125 125 - 125 125 Discretionary - Transportation 1,000 - 83 83 - 83 83

Subtotal 12,390 - 1,032 1,032 - 1,032 1,032

Auditing Services 40,000 - 3,333 - 3,333 3,333 Professional Services 50,000 - 4,167 4,167 - 4,167 4,167 Contracted Services 2,000 - 167 167 - 167 167 Banking Fees 5,000 330 417 87 330 417 87 Legal Services 35,500 - 2,958 2,958 - 2,958 2,958 Printing and Binding 1,000 - 83 83 - 83 83 Membership Fees 4,075 1,500 340 (1,160) 1,500 340 (1,160) Accreditation & Certification 500 240 42 (198) 240 42 (198) Dues & Subscriptions 250 - 21 21 - 21 21 Marketing and Advertisment 550 - 46 46 - 46 46 Copier Rental & Expense 12,060 - 1,005 1,005 - 1,005 1,005 Indemnification Expense 1,500 - 125 125 - 125 125 Storage 5,000 - 417 417 - 417 417 Administrative Service Fee 600 - 50 - 50 50 Liability Insurance 5,000 1,549 417 (1,132) 1,549 417 (1,132) Telephone and Internet Service 3,000 - 250 250 - 250 250 Repairs and Maintenance - Computer Software 1,500 - 125 125 - 125 125

Subtotal 167,535 3,619 10,630 6,961 3,619 10,630 7,011

Office Supplies 1,000 - 83 83 - 83 83 Postage 500 - 42 42 - 42 42 Minor Equipment & Machinery 5,000 - 417 417 - 417 417

Subtotal 6,500 - 542 542 - 542 542

Total Operating Expense 495,007 21,588 12,204 8,535 21,588 12,204 8,585

Non Operating Revenue & Expenses RevenuesTxDOT ARMAGrant2 Grant Revenue - 11,328 - 11,328 11,328 - 11,328 Vehicle Registration Fee 13,000,000 1,390,630 1,083,333 307,297 1,390,630 1,083,333 307,297 Interest - Operating Fund - 125 - 125 125 - 125

Total Non Operating Revenues 13,000,000 1,402,083 1,083,333 318,750 1,402,083 1,083,333 318,750 Expenses

Interest Expense Bexar County/COSA Loans - 3,922 - (3,922) 3,922 - (3,922) Total Non Operating Expenses - 3,922 - (3,922) 3,922 - (3,922)

Excess (Deficiency) of Non Operating Revenue Over (Under) Expenses 13,000,000 1,398,161 1,083,333 314,828 1,398,161 1,083,333 314,828

Excess (Deficiency) of Revenue Over (Under) Expenses 12,504,993$ 1,376,573$ 1,071,129$ 323,363$ 1,376,573$ 1,071,129$ 323,413$

*decimals not shown on above amountssource: gl 291 ran 12/23/14 for OCT 2014

3-14


AS OF NOVEMBER 30, 2014(unaudited)

Assets October 31, 2014 Change November 30, 2014

Current Assets Cash & Cash Equivalents $ 13,632,323 $ 710,816 $ 14,343,139 Grants Receivable 2,123,802 (4,948) 2,118,854 Construction in Progress 142,052,572 21,141 142,073,713 Total Assets $ 157,808,697 $ 727,009 $ 158,535,706

Liabilities Accrued Payroll 21,803 2,814 24,617 Accrued Liabilities 998,949 (401,436) 597,513 TxDOT FAA 1 913,890 - 913,890 TxDOT FAA 2 4,542,185 - 4,542,185 TxDOT FAA 3 128,714 - 128,714 TxDOT FAA 5 12,390,000 - 12,390,000 Deferred Revenue TxDOT ARMA Grant2 2,858,361 (26,881) 2,831,480

Total Liabilities $ 21,853,902 $ (425,503) $ 21,428,399


Unrestricted 5,020,301 1,131,370 6,151,671 Total Net Position $ 135,954,795 $ 1,152,512 $ 137,107,307

Total Liabilities and Net Position $ 157,808,697 $ 727,009 $ 158,535,706


source: gl 291 ran 12/30/14 for November 14

3-16


San Antonio, Texas


as of NOVEMBER 30, 2014

Operating Revenues



Operating Expenses


Banking Fees 673


Equipment rental, maintenance, and depreciation 2,011


Telephone and Internet Service 54





State grant revenue 6,644

Interest income 246








Net assets at end of November 137,107,308$


source: gl 291 ran 12/30/14 for November 2014

3-17


AS OF AND FOR THE MONTH ENDING NOVEMBER 30, 2014(unaudited)

Original Budget

NOVEMBER Actuals

NOVEMBER Budget

NOVEMBER Variance YTD Actual

YTD Budget

YTD Variance


Total Operating Revenue - - - - - - -

Operating ExpenseSalary Regular 224,705 16,375 18,725 2,350 30,956 37,450 6,494 Social Security 13,395 830 1,116 286 1,588 2,232 644 Medicare 3,778 223 315 92 430 630 200 Life Insurance 443 31 37 6 58 74 16 Health Insurance 36,720 1,046 3,060 2,014 1,417 6,120 4,703 Unemployment Insurance 523 30 44 14 56 88 32 Workers Compensation 1,193 69 99 30 127 198 71 Retirement 27,825 2,179 2,319 140 4,120 4,638 518 Social Security & MD See 50200 & 50201 17,173 - - - - - -

Subtotal 308,582 20,783 25,715 4,932 38,752 51,430 12,678

Discretionary -Training/Cert/Dev-Regist 9,890 - 824 824 - 1,648 1,648 Discretionary - Mileage & Parking 1,500 - 125 125 - 250 250 Discretionary - Transportation 1,000 - 83 83 - 166 166

Subtotal 12,390 - 1,032 1,032 - 2,064 2,064

Auditing Services 40,000 - 3,333 - 6,666 6,666 Professional Services 50,000 - 4,167 4,167 - 8,334 8,334 Contracted Services 2,000 - 167 167 - 334 334 Banking Fees 5,000 343 417 74 673 834 161 Legal Services 35,500 - 2,958 2,958 - 5,916 5,916 Printing and Binding 1,000 - 83 83 - 166 166 Membership Fees 4,075 - 340 340 1,500 680 (820) Accreditation & Certification 500 - 42 42 240 84 (156) Dues & Subscriptions 250 - 21 21 - 42 42 Marketing and Advertisment 550 - 46 46 - 92 92 Copier Rental & Expense 12,060 2,011 1,005 (1,006) 2,011 2,010 (1) Indemnification Expense 1,500 - 125 125 - 250 250 Storage 5,000 - 417 417 - 834 834 Administrative Service Fee 600 - 50 - 100 100 Liability Insurance 5,000 - 417 417 1,549 834 (715) Telephone and Internet Service 3,000 54 250 196 54 500 446 Repairs and Maintenance - Computer Software 1,500 - 125 125 - 250 250

Subtotal 167,535 2,408 13,963 8,172 6,027 27,926 21,899 - Office Supplies 1,000 - 83 83 - 166 166 Postage 500 - 42 42 - 84 84 Minor Equipment & Machinery 5,000 - 417 417 - 834 834

Subtotal 6,500 - 542 542 - 1,084 1,084

Total Operating Expense 495,007 23,191 41,252 14,678 44,779 82,504 37,725

Non Operating Revenue & Expenses RevenuesTxDOT ARMAGrant2 Grant Revenue - 26,881 - 26,881 38,209 - 38,209 Vehicle Registration Fee 13,000,000 1,148,700 1,083,333 65,367 2,539,330 1,083,333 1,455,997 Interest - Operating Fund - 121 - 121 246 - 246

Total Non Operating Revenues 13,000,000 1,175,702 1,083,333 92,369 2,577,785 1,083,333 1,494,452 Expenses

Interest Expense Bexar County/COSA Loans - - - - 3,922 - (3,922) Total Non Operating Expenses - - - - 3,922 - (3,922)

Excess (Deficiency) of Non Operating Revenue Over (Under) Expenses 13,000,000 1,175,702 1,083,333 92,369 2,573,863 1,083,333 1,490,530

Excess (Deficiency) of Revenue Over (Under) Expenses 12,504,993$ 1,152,511$ 1,042,081$ 107,047$ 2,529,084$ 1,000,829$ 1,528,255$

*decimals not shown on above amountssource: gl 291 ran 12/30/14 for Nov 2014

3-18


AS OF DECEMBER 31, 2014(unaudited)

Assets November 30, 2014 Change December 31, 2014

Current Assets Cash & Cash Equivalents $ 14,343,139 $ 599,268 $ 14,942,407 Grants Receivable 2,118,854 1,894 2,120,748 Construction in Progress 142,073,713 353,074 142,426,787

Total Assets $ 158,535,706 $ 954,236 $ 159,489,942

Liabilities Accrued Payroll 24,617 - 24,617 Accrued Liabilities 597,513 (11,478) 586,035 TxDOT FAA 1 913,890 - 913,890 TxDOT FAA 2 4,542,185 - 4,542,185 TxDOT FAA 3 128,714 - 128,714 TxDOT FAA 5 12,390,000 - 12,390,000 Deferred Revenue TxDOT ARMA Grant2 2,831,480 (252,864) 2,578,616

Total Liabilities $ 21,428,399 $ (264,342) $ 21,164,057


Unrestricted 6,151,671 999,796 7,151,467 Total Net Position $ 137,107,307 $ 1,218,578 $ 138,325,885

Total Liabilities and Net Position $ 158,535,706 $ 954,236 $ 159,489,942


source: gl 291 ran 1/5/14 for December 14

3-20


San Antonio, Texas


as of DECEMBER 31, 2014

Operating Revenues



Operating Expenses


Banking Fees 1,020

Legal Services 25,698


Equipment rental, maintenance, and depreciation 3,016

Sponsored events 53


Telephone and Internet Service 162





State grant revenue 43,091

Interest income 370








Net assets at end of December 138,325,886$



3-21


AS OF AND FOR THE MONTH ENDING DECEMBER 31, 2014(unaudited)

Original Budget

DECEMBER Actuals

DECEMBER Budget

DECEMBER Variance YTD Actual

YTD Budget

YTD Variance


Total Operating Revenue - - - - - - -

Operating ExpenseSalary Regular 224,705 16,375 18,725 2,350 47,331 56,175 8,844 Social Security 13,395 829 1,116 287 2,417 3,348 931 Medicare 3,778 224 315 91 654 945 291 Life Insurance 443 32 37 5 90 111 21 Health Insurance 36,720 1,045 3,060 2,015 2,462 9,180 6,718 Unemployment Insurance 523 29 44 15 85 132 47 Workers Compensation 1,193 69 99 30 196 297 101 Retirement 27,825 2,180 2,319 139 6,300 6,957 657

Subtotal 308,582 20,783 25,715 4,932 59,535 77,145 17,610

Discretionary -Training/Cert/Dev-Regist 9,890 - 824 824 - 2,472 2,472 Discretionary - Mileage & Parking 1,500 - 125 125 - 375 375 Discretionary - Transportation 1,000 - 83 83 - 249 249

Subtotal 12,390 - 1,032 1,032 - 3,096 3,096

Auditing Services 40,000 - 3,333 3,333 - 9,999 9,999 Professional Services 50,000 - 4,167 4,167 - 12,501 12,501 Contracted Services 2,000 - 167 167 - 501 501 Banking Fees 5,000 347 417 70 1,020 1,251 231 Legal Services 35,500 25,698 2,958 (22,740) 25,698 8,874 (16,824) Printing and Binding 1,000 - 83 83 - 249 249 Membership Fees 4,075 2,200 340 (1,860) 3,700 1,020 (2,680) Accreditation & Certification 500 - 42 42 240 126 (114) Dues & Subscriptions 250 - 21 21 - 63 63 Marketing and Advertisment 550 - 46 46 - 138 138 Copier Rental & Expense 12,060 1,005 1,005 - 3,016 3,015 (1) RMA Events - 53 - (53) 53 - (53) Indemnification Expense 1,500 - 125 125 - 375 375 Storage 5,000 - 417 417 - 1,251 1,251 Administrative Service Fee 600 - 50 50 - 150 150 Liability Insurance 5,000 - 417 417 1,549 1,251 (298) Telephone and Internet Service 3,000 108 250 142 162 750 588 Repairs and Maintenance - Computer Software 1,500 - 125 125 - 375 375

Subtotal 167,535 29,411 13,963 (15,448) 35,438 41,889 6,451 - Office Supplies 1,000 - 83 83 - 249 249 Postage 500 - 42 42 - 126 126 Minor Equipment & Machinery 5,000 - 417 417 - 1,251 1,251

Subtotal 6,500 - 542 542 - 1,626 1,626

Total Operating Expense 495,007 50,194 41,252 (8,942) 94,973 123,756 28,783

Non Operating Revenue & Expenses RevenuesTxDOT ARMAGrant2 Grant Revenue - 252,864 - 252,864 291,073 - 291,073 TxDOT ARRA Interchange Grant Revenue - 2,365 - 2,365 2,365 - 2,365 Vehicle Registration Fee 13,000,000 1,013,420 1,083,333 (69,913) 3,552,750 3,249,999 302,751 Interest - Operating Fund - 124 - 124 370 - 370

Total Non Operating Revenues 13,000,000 1,268,773 1,083,333 185,440 3,846,558 3,249,999 596,559 Expenses

Interest Expense Bexar County/COSA Loans - - - - 3,922 - (3,922) Total Non Operating Expenses - - - - 3,922 - (3,922)

Excess (Deficiency) of Non Operating Revenue Over (Under) Expenses 13,000,000 1,268,773 1,083,333 185,440 3,842,636 3,249,999 592,637

Excess (Deficiency) of Revenue Over (Under) Expenses 12,504,993$ 1,218,579$ 1,042,081$ 176,498$ 3,747,663$ 3,126,243$ 621,420$



3-22

BOARD OF DIRECTORS

JOHN CLAMP

CHAIR

GAVINO RAMOS VACANT



DAVID SMITH

EXECUTIVE DIRECTOR

Board Memorandum

To: Alamo RMA Board of Directors From: David Smith, Executive Director Copies: File Date: Thursday, January 22, 2015 Agenda Item 4: Discussion regarding the Financial Underwriting Service responses and the selection process. On November 20, 2014, the Alamo RMA Board approved the release of a Request for Qualifications for Underwriting Services. The deadline for submissions was on Monday December 15, 2014. A total of 20 Underwriting Firms submitted for consideration. Staff will present a summary of the responses and a recommendation for consideration to the Board.

4-1

BOARD OF DIRECTORS

JOHN CLAMP

CHAIR

GAVINO RAMOS VACANT



DAVID SMITH

EXECUTIVE DIRECTOR

Board Memorandum


Agenda Item 5: Discussion of Current Milestones and Project Schedules.

a. US 281 and I-10 Project Development Agreement:

The Project Development Agreement between the Texas Department of Transportationand the Alamo Regional Mobility Authority is still being negotiated with outstandingissues requiring further discussion prior to presentation for Board approval.

b. US 281 Environmental Impact Statement

In November of 2014, the Board approved Jacobs Supplement No. 1 to WorkAuthorization No. 4B and Supplement No. 1 to Work Authorization No. 5 for preparationof the additional Biological Assessment documentation requested by US Fish andWildlife Service (USFWS) as part of the Environmental Clearance process for US 281.

The Biological Assessment was prepared and accepted by USFWS on January 5, 2015initiating the Formal Consultation process for preparation of the Biological Opinion.Formal Consultation may take a maximum of 135 calendar days to complete whichwould allow for a Record of Decision in August 2015.

c. US 281 Investment Grade Traffic and Revenue Study

CDM Smith is in the final stages of completing the Investment Grade Traffic andRevenue Study with delivery expected in February. Different scenarios, with inclusion ofinput from the RMA Financial Advisor, have been developed exploring the toll rate withinthe current toll policy to determine optimum rates for a revenue stream which supportsthe necessary funding to make the project whole. Once the results are final, the RMAFinancial Advisor will analyze the data and present to the Board possible financingscenarios.

5-1

2

Coordination meetings have been held with TxDOT and the Consultants preparing the Traffic and Revenue Studies for all the managed lane projects including Loop 1604, I-10, US 281 and I-35. The meetings were held to define the assumptions of the Studies and provide consistency between the different project corridors.

d. Board Milestone List and Schedule

The following pages present a list of tasks for upcoming Board meetings through themonth of July 2015. A general schedule is also presented for the upcoming 825 plan,US 281, and I-10 projects.

No action is required of the Board on this item.

5-2

Board of Directors Upcoming Meeting Milestones

February Board Meeting Approval of the FY 14 Annual Compliance Report Selection of the Underwriter Pool

March Board Meeting – Toll White Paper Workshop Approval of the US 281 I-10 Project Development Agreement

April Board Meeting Approval of the GEC Work Authorization for Development of the Toll

Equipment/System Request for Proposals Approval of the Resolution to apply for State Infrastructure Bank Loan for US 281

May Board Meeting Issue the Request for Qualifications for Professional Legal Services Approval of the State Infrastructure Bank Loan Application Issue the US 281 Toll Equipment/System Request for Proposals

June Board Meeting Selection of the US 281 Service Provider for Toll Equipment/System Issue the US 281 Toll Operations/Collections Request for Proposals Issue the I-10 Toll Equipment/System Request for Proposals

July Board Meeting Interview and Selection of a firm for Professional Legal Services Approval of $70.0MM Advance Funding Agreement for Loop 1604 from Potranco

to US 90

5-5

1 15 1 15 1 15 1 15 1 15 1 15 1 15 1 15 1 15 1 15 1 15 1 15 1 15 1 15 1 15

Underwriter Pool Selection

Legal Services Re‐Compete

Commisioner Court Approval Of $48.0M AFA *

Cash Needed

SIB Loan Agreement $230.0M Submitted

Cash Needed

Alamo RMA Board Approval of the PDA with TxDOT

Proposed Letting Date/Begin Design_Build Process

Design‐Build RFQ/RFP Process Starts

RFP for Toll Equipment/SystemsRFP(s) for Toll Operations/Collections

SIB Loan Agreement $38.0M Submitted

Cash Needed

Alamo RMA Board Approval of the PDA with TxDOT

Proposed Letting Date/Begin Construction

Design‐Build RFQ Process Starts

RFP for Toll Equipment/SystemsRFP(s) for Toll Operations/Collections

Alamo RMA Board Approval Of $70.0M AFA *

Cash Needed


Cash NeededProposed Letting Date/Begin Construction


Cash NeededProposed Letting Date/Begin Construction

Milestones For the Alamo RMA & the 825 Plan 1/22/15

PROJECT‐IH‐10 Expansion: Loop 1604 to Ralph Fair

PROJECT‐US 281 Expansion: Loop 1604 to County Line

PROJECT‐Loop 1604: FM 1957 (Potranco) to US 90

Apr.

2015

Jan.

2015

Feb.

2015

Mar.

2015

PROJECT‐Loop 1604: FM 471 (Culebra) to FM 1957 (Potranco)

* Agreement may be approved much earlier than the date shown. Date on this timeline reflects the latest an agreement could be approved without delaying the project.

Dec.

2015

Jan.

2016

Feb.

2016

Mar.

2016

June

2015

July

2015

Aug.

2015

Sept.

2015

Oct.

2015

Nov.

2015

May

2015

BOARD MILESTONES

GENERAL SERVICES

5-6

BOARD OF DIRECTORS

JOHN CLAMP

CHAIR

GAVINO RAMOS VACANT



DAVID SMITH

EXECUTIVE DIRECTOR

Board Memorandum

To: Alamo RMA Board of Directors From: David Smith, Executive Director Copies: File Date: Thursday, January 22, 2015 Agenda Item 6: Discussion and appropriate action regarding approval of HNTB’s General Engineering Consultant Work Authorization No. 1 for preparation and presentation of a Texas Toll Operations White Paper. The Alamo Regional Mobility Authority staff has requested that HNTB develop a white paper report outlining toll operations of all Texas toll authorities including toll collections concepts, system integrators, operations, and maintenance. In addition to the report, HNTB will provide a workshop to present the information. Alamo RMA staff requests appropriate action regarding approval of Work Authorization Number 1 for a Not-to-Exceed amount of $49,173.00.

6-1

1

WORK AUTHORIZATION

WORK AUTHORIZATION NUMBER 001

This Work Authorization is made as of this 22nd day of January, 2015, under the terms and conditions established in the AGREEMENT FOR GENERAL CONSULTING ENGINEERING SERVICES, dated as of November 20, 2014 (the “Agreement”), between the ALAMO REGIONAL MOBILITY AUTHORITY (“Authority”) and HNTB CORPORATION (“GEC”). This Work Authorization is made for the following purpose, consistent with the services defined in the Agreement:

Toll Operations Research and Report

Section A. - Scope of Services A.1. GEC shall perform the following Services:

See “Attachment A” for the Scope of Work

A.2. The following Services are not included in this Work Authorization, but shall be provided as Additional Services if authorized or confirmed in writing by the Authority.

No Additional Services are anticipated to complete the Scope of Work.

A.3. In conjunction with the performance of the foregoing Services, GEC shall provide the following submittals/deliverables (Documents) to the Authority:

White Paper on Texas Tolling Operations Report on industry standard toll gantries and associated conceptual costs Materials for tolling operations workshop

Section B. - Schedule GEC shall perform the Services and deliver the related Documents (if any) according to the following schedule:

Task 1 – delivered by March 1, 2015 Task 2 – delivered by March 1, 2015 Task 3 – conducted by March 31, 2015

Section C. - Compensation C.1. In return for the performance of the foregoing obligations, the Authority shall pay to the GEC the amount not to exceed $ 49,173, based on the attached fee estimate (Attachment B). Compensation shall be in accordance with the Agreement.

C.2. Compensation for Additional Services (if any) shall be paid by the Authority to the GEC according to the terms of a future Work Authorization.

Section D. - Authority’s Responsibilities The Authority shall perform and/or provide the following in a timely manner so as not to delay the Services of the GEC. Unless otherwise provided in this Work Authorization, the Authority shall bear all costs incident to compliance with the following:

DRAFT

6-2

2

No additional responsibilities are required of the Authority to complete the Services of the GEC and meet the obligations of this Work Authorization.

Section E. - Other Provisions The parties agree to the following provisions with respect to this specific Work Authorization:

No additional provisions are deemed necessary.

Except to the extent expressly modified herein, all terms and conditions of the Agreement shall continue in full force and effect.

Authority: GEC:

ALAMO REGIONAL MOBILITY AUTHORITY

By: ________________________________

Name: ______________________________

Title: _______________________________

Date: _______________________________

HNTB CORPORATION

By: _____________________________

Name: ___________________________

Title: ____________________________

Date: ____________________________

6-3

Attachment A Job 60208 Work Authorization 01

Attachment A_Scope of Work Page 1 of 2 60208

ATTACHMENT A

SERVICES TO BE PROVIDED BY THE GEC

Scope of Work

Background The Alamo Regional Mobility Authority (Authority) has requested a white paper and workshop to identify and discuss options available for operation of its toll facilities and design of its gantries.

SCOPE OF WORK With HNTB’s tolling experience in Texas, and good understanding of the Texas tolling environment we have developed the following scope of services to meet the Authority requirements.

Task 1: Texas Tolling Operations

HNTB shall perform an industry scan of all Texas toll authorities and produce a white paper that describes how each Texas toll authority is currently performing its toll operations. The white paper will include a one-page summary of each toll authority currently operating in Texas. At a minimum, the authorities included will be TxDOT; NTTA; HCTRA; CTRMA; CCRMA; NETRMA; Ft. Bend County, and CRRMA. Information on SH-130 Concession and LBJ Expressway will be provided to the extent possible.

The document will also include a narrative on how each authority operates its toll roads, its toll collection concept; the system integrator; who provides operations, maintenance, and other services; whether services are internal or outsourced, and identification of the contracted vendors or other authorities providing services.

The focus of the white paper will be on toll transactions from the roadside equipment through the back office including transponder, image, and violation transactions processing including collections. A table of lane technology (such as Automated Vehicle Identification (AVI), front and/or rear Violation Enforcement Systems (VES), and Automated Vehicle Classification (AVC) systems and allowable toll payment methods (toll tag, cash, pay by mail, and violations), transaction statistics (will we also provide operations statistics) will also be prepared. An overview of each authority will also be presented in a process flow diagram for each major operational component. The pros and cons along with budgetary costs will also be identified for each toll system or operations option.

Deliverable: White Paper on Texas Tolling Operations

6-4

Attachment A Job 60208 Work Authorization 01

Attachment A_Scope of Work Page 2 of 2 60208

Task 2: Available Gantry Options Report

HNTB shall prepare a report of the industry standard All-Electronic Tolling (AET) or Open Road Tolling (ORT) style toll gantries from Texas and around the country with a focus on the top styles that are applicable to ARMA. This report will include a discussion of the best practice options. The report will include graphics and images and will identify key features and will present pros, cons and conceptual costs associated with the various features of each type of gantry. Plan sheets and renderings will be provided where available.

Deliverable: Report on industry standard toll gantries and associated conceptual costs

Task 3: Texas Tolling Operations Workshop

HNTB shall coordinate and conduct a one-day workshop with Authority staff and Board Members at the Alamo RMA offices in San Antonio, Texas to discuss the draft white paper and report delivered in Task 1 and Task 2. HNTB shall prepare presentation materials in advance of the workshop and provide access to HNTB Texas tolling Subject Matter Experts in the workshop to facilitate discussions and to provide clarifications of the tolling options as they relate to Alamo RMA.

Deliverable: Facilitate a one-day Texas Tolling Operations Workshop with Alamo RMA

6-5

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6-6

BOARD OF DIRECTORS

JOHN CLAMP

CHAIR

GAVINO RAMOS VACANT



DAVID SMITH

EXECUTIVE DIRECTOR

Board Memorandum

To: Alamo RMA Board of Directors From: David Smith, Executive Director Copies: File Date: Thursday, January 22, 2015 Agenda Item 7: Citizen’s Communications. Citizens must sign the register to speak.

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BOARD OF DIRECTORS

JOHN CLAMP

CHAIR

GAVINO RAMOS VACANT



DAVID SMITH

EXECUTIVE DIRECTOR

Board Memorandum

To: Alamo RMA Board of Directors From: David Smith, Executive Director Copies: File Date: Thursday, January 22, 2015 Agenda Item 8: Executive Session. Pursuant to Chapter 551, Subchapter D, Texas Government Code At any time during the meeting of the Alamo RMA Board of Directors, the Board may meet in executive session for consultation concerning attorney-client matters (real estate, litigation, contracts, personnel, and security) under Chapter 551 of the Texas Government Code. A. Subsection 551.071(1). Consultation with Attorney - Consultation with, and advice from legal

counsel concerning pending/contemplated litigation, including but not limited to Aquifer Guardians in Urban Areas v. United States Federal Highway Administration et. al, settlement offers and negotiations, and other legal issues.

B. Section 551.074. Personnel Matters - Deliberation concerning the appointment,

employment, reassignment, evaluation, duties, discipline, and/or dismissal of personnel. C. Section 551.072. Deliberation Regarding Real Property - Discussion of real property

purchase, exchange, lease, license, gift, donation, and/or negotiated settlement, including property to be acquired for right-of-way.

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alamo regional mobility authority board of directors agenda meeting packet for january 22, 2015

Documents

board meeting

work authorization number

work thismonth

board room

board ofdirectors

approval of minutes

gec engineering services

open work authorizations