akash final ahwal balance sheet 16-9-2018 · accounts of sachivalaya gymkhana, mumbai, which...

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SACHIVALAYA GYMKHANA

BALANCE SHEET

AND

INCOME & EXPENDITURE ACCOUNT

FOR THE

YEAR ENDED 31ST MARCH 2018

48



R.R.R.R.R. VVVVV..... KADREKAR KADREKAR KADREKAR KADREKAR KADREKAR Rajendra V. KadrekarCHARTERED ACCOUNTANTS B.Com., (Hons.), LL.B.(G), F.C.A., DISA (ICA)

3/29, Haji Habib Building, A wing,182, Dr. Ambedkar Road,Dadar (E), Mumbai-400 014.Ph. : 24111850 Fax : 24112835Email : [email protected]

SACHIVALAYA GYMKHANA, MUMBAIAUDITOR’S REPORTAUDITOR’S REPORTAUDITOR’S REPORTAUDITOR’S REPORTAUDITOR’S REPORT

Report on the Financial Statements as a Statutory Auditor

1. We have audited the accompanying Financial Statements of FinalAccounts of SACHIVALAYA GYMKHANA, MUMBAI, which comprises theBalance Sheet as 31st March 2018 and the Income & Expenditure Account& other explanatory information incorporated in these financial statementsof the Trust audited by us for the period 1st Aprial 2017 to 31st March, 2018.

Management’s Responsibility for the Financial Statements2. Management is responsible for the preparation of these financialstatements in accordance with applicable Law and Rules there under. Thisresponsibility includes the design, implementation and maintenance ofinternal control relevant to the preparation of the financial statements thatare free from material misstatement, whether due to fraud or error.Auditor’s Responsibility3. Our responsibility is to express an opinion on these financial statementsbased on our audit. We conducted our audit in accordance with theapplicable Standards by The Institute of Chartered Accountants of Indiaand under the Bombay Public Trust Act. Those Standards require that wecomply with ethical requirements and plan and perform the audit to obtainreasonable assurance about whether the financial statements are free formmaterial misstatement.

4. An audit involves performing procedures to obtain audit evidence aboutthe amounts and disclosures in the financial statements. The proceduresselected depend on the auditor’s judgment, including the assessment of the

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risks of material misstatement of the financial statements, whether due tofraud or error. In making those risk assessments, the auditor considersinternal control relevant to the Trust’s preparation and fair presentation ofthe financial statements in order to design audit procedures that areappropriate in the circumstances. An audit also includes evaluating theappropriatenss of accounting policies used and the reasonableness of theaccounting estimates made by management, as well as evaluating the overallpresentation of the financial statements.

5. We believe that the audit evidence we have obtained is sufficient andappropriate to provide a basis for our audit opinion.

Opinion6. In our opinion and to the best of our information and according to the

explanations given to us, the said accounts together with the notes thereon givethe information required, in the manner so required for the Trust to give a trueand fair view in conformity with the accounting principles generally acceptedin India.(i) in the case of the Balance Sheet, of the state of affairs of the Trust as at 31st March, 2018;(ii) in the case of the Statement of Income & Expenditure Account of the Income

for the year ended on that date; and7. We report that:

(a) We have obtained all the information and explanations which, to the best of our knowledge and belief, were necessary for the purpose of our audit and have found them to be satisfactory.

(b) The transaction of the Trust, which have come to our notice, have been within the powers of the Trust.8. We further report that :

(i) The Balance Sheet and Income & Expenditure Account dealt with by this report, are in agreement with the books of accounts.

(ii) In our opinion, proper books of account as required by law have been kept by the Trust so far as appears from our examination of these books.

For CA R. V. KADREKARCHARTERED ACCOUNTANTS

Sd/- Rajendra V. KADREKAR

Mem. NO. 35765

Place : MUMBAIDate : 27th August, 2018

50



SACHIVALAYA GYMKHANA, MUMBAIBALANCE SHEET AS AT 31ST MARCH 2018

Schedule Year 2016-17 Year 2017-18 Rs. Rs.

SOURCES OF FUNDS :

Funds & Reserves 1 72,71,034 76,23,211

Deposits & Advances 2 6,90,781 7,59,369

Income & Expenditure A/c 3 59,82,800 60,92,543

TOTAL 1,39,44,615 1,44,75,123

APPLICATION OF FUNDS :

Fixed Assets 4 26,49,555 59,82,779

Investments 5 73,65,000 45,81,749

Current Assets 6 15,89,522 13,87,242

Deposits & Advances 7 23,40,538 25,23,353

TOTAL 1,39,44,615 1,44,75,123

Sd/- Sd/- Sd/- Suresh Gaikwad Anant Sawant Madan Bawaskar Hon. Chairman Hon. Gen. Secretary Hon. Treasurer

As per our Report of even date attached For R. V. KADREKAR

CHARTERED ACCOUNTANTS

Sd/-

R. V. KADREKARMem. No. 35765 Date : 27 August, 2018

Place : MUMBAI,

51



70

SACHIVALAYA GYMKHANA, MUMBAISchedules Forming Part of the Balance Sheet as at 31st March 2018

Particulars Year 2016-17 Year 2017-18 Rs. Rs.

SCHEDULE - 1

FUNDS & RESERVES :

General Reserve Fund 69,16,465 72,71,034

Add :15% of Hire Charges 1,71,919 1,01,777

Add : Life & Patron & Membership Fees 1,66,000 2,28,000

Add : Entrance Fees 16,650 22,400

TOTAL 72,71,034 76,23,211

SCHEDULE - 2 Rs. Rs.

DEPOSITS: Hall Deposits 1,04,883 1,09,883

Canteen & Catering Contractor Deposits 2,00,000 2,00,000Decorator Contractor Deposit 1,50,000 1,85,000Library Deposits 1,22,568 1,32,968Locker Deposits 53,968 59,318Fitness Zone Deposit 50,000 50,000Diwali Magazine Deposits -- 22,200Duties & Taxes 9,362

TOTAL 6,90,781 7,59,369

SCHEDULE -3

INCOME & EXPENDITURE ACCOUNT :

Balance as per last years Balance Sheet 56,18,926 59,82,800

Add :Excess of Income over Expenditure 3,63,874 1,09,743

TOTAL 59,82,800 60,92,543

Rs Rs.

52



Furniture & FixtureFurniture & Fixture 1 , 4 6 , 2 3 0 - - 2 1 , 3 3 , 8 6 7 - - 2 2 , 8 0 , 0 9 7 1 0 % 1 , 2 1 , 3 1 6 2 1 , 5 8 , 7 8 1Ladders 1 6 , 2 8 4 - - - - - - 1 6 , 2 8 4 1 0 % 1 , 6 2 8 1 4 , 9 5 6Notice Board 1 , 9 3 7 - - - - - - 1 , 9 3 7 1 0 % 1 9 4 1 , 7 4 3Chairs 2 , 5 9 , 3 4 5 - - - - - - - 2 , 5 9 , 3 4 5 1 0 % 2 5 , 9 3 5 2 , 3 3 , 4 1 0Sofa Set 5 6 , 2 7 0 - - - - - - 5 6 , 2 7 0 1 0 % 5 , 6 2 7 5 0 , 6 4 3

Total 4,80,066 -- 21,33,867 -- 26,13,933 1,54,700 24,59,233

Plant & MachineryLocke r s 4 4 , 6 0 2 - - - - - - 4 4 , 6 0 2 1 5 % 6 , 6 9 0 3 7 , 9 1 2Te l e p o n e 7 9 , 8 6 7 - - - - - - 7 9 , 8 6 7 1 5 % 1 1 , 9 8 0 6 7 , 8 8 7Weightlifting Equipment 47 ,606 - - -- -- 4 7 , 6 0 6 1 5 % 7 , 1 4 1 4 0 , 4 6 5Wall Clock 2 0 7 - - - - - - 2 0 7 1 5 % 3 1 1 7 6Water Cooler 3 9 , 3 3 8 - - - - - - 3 9 , 3 3 8 1 5 % 5 , 9 0 1 3 3 , 4 3 7Geezer 1 , 8 2 8 - - - - - - 1 , 8 2 8 1 5 % 2 7 4 1 , 5 5 4Table Tennis Table 1 2 , 2 5 0 - - - - - - 1 2 , 2 5 0 1 5 % 1 , 8 3 8 1 0 , 4 1 2Fax Machine 1 , 8 7 3 - - - - - - 1 , 8 7 3 1 5 % 2 8 1 1 , 5 9 2Air Conditioner 1 , 3 2 , 1 7 7 - - - - - - 1 , 3 2 , 1 7 7 1 5 % 1 9 , 8 2 6 1 , 1 2 , 3 5 1Water purifier 5 , 8 9 0 - - - - - - 5 , 8 9 0 1 5 % 8 8 4 5 , 0 0 6Water Meter 5 , 3 8 1 - - - - - - 5 , 3 8 1 1 5 % 8 0 7 4 , 5 7 4F a n 3 , 3 4 6 - - - - - - 3 , 3 4 6 1 5 % 5 0 2 2 , 8 4 4Eurekha Aquaguard 2 2 , 6 7 3 - - - - - - 2 2 , 6 7 3 1 5 % 3 , 4 0 1 1 9 , 2 7 2Television Set 2 , 3 5 7 - - - - - - 2 , 3 5 7 1 5 % 3 5 4 2 , 0 0 3Cordless Mike 1 , 6 2 1 - - - - - - 1 , 6 2 1 1 5 % 2 4 3 1 , 3 7 8Cricket & Volley Ball 3 5 9 - - - - - - 3 5 9 1 5 % 5 4 3 0 5EquipmentCarrom & Chess 2 8 , 7 6 8 - - - - - - 2 8 , 7 6 8 1 5 % 4 , 3 1 5 2 4 , 4 5 3Gym. Equ. 7 0 , 3 2 6 - - - - - - - 7 0 , 3 2 6 1 5 % 1 0 , 5 4 8 5 9 , 7 7 8Sound System & others 7 , 5 2 9 - - - - - - 7 , 5 2 9 1 5 % 1 , 1 2 9 6 , 4 0 0Badminton Mat 1 , 2 7 , 1 4 5 - - - - - - 1 , 2 7 , 1 4 5 1 5 % 1 9 , 0 7 2 1 , 0 8 , 0 7 3Mirror Protective Box 3 3 , 5 0 2 - - - - - - 3 3 , 5 0 2 1 5 % 5 , 0 2 5 2 8 , 4 7 7Electrical Items - - - - 3 , 0 1 , 9 0 5 - - 3 , 0 1 , 9 0 5 1 5 % 2 2 , 6 4 2 2 , 7 9 , 2 6 3Kara Ok System - - 9 2 , 4 7 0 - - - - 9 2 , 4 7 0 1 5 % 1 3 , 8 7 0 7 8 , 6 0 0

Total 6,68,645 92,470 3,01,905 -- 10,63,020 1,36,808 9,26,212Plant & MachineryP r i n t e r 4 , 5 9 4 - - - - - - 4 , 5 9 4 6 0 % 2 , 7 5 6 1 , 8 3 8C o m p u t o r 2 6 , 3 1 3 - - - - - - 2 6 , 3 1 3 6 0 % 1 5 , 7 8 8 1 0 , 5 2 5Pro jec to r 1 6 , 8 0 0 - - - - - - 1 6 , 8 0 0 6 0 % 1 0 , 0 8 0 6 , 7 2 0Camera/CCTV 5 3 , 1 3 6 - - - - - - 5 3 , 1 3 6 6 0 % 3 1 , 8 8 2 2 1 , 2 5 5

Total 1,00,843 -- -- -- 1,00,843 60,506 40,338

Building Renovation -- 26,22,559 -- 26,22,559 5 % 6 5 , 5 6 3 2 5 , 5 6 , 9 9 6

Total 12,49,555 92,470 50,58,331 -- 64,00,355 4,17,577 59,82,779

SACHIVALAYA GYMKHANA, MUMBAISchedule Forming Part of the Balance Sheet as at 31st March 2018

SCHEDULE - 4 -FIXED ASSETS

ParicuralsAddition

more than180 Days

AdditionLess than180 Days

Assetssold

duringthe year

Balanceas on

31.03.2018Dep.Rate

Balanceas on

31.04.2017

Dep. for the

Year

Net Bal.as on

31.03.2018

53



SACHIVALAYA GYMKHANA, MUMBAISchedule Forming Part of the Balance Sheet as at 31st March 2018

SCHEDULE - 5

Year 2016-17 Year 2017-18 Rs. Rs.

INVESTMENTS : Fixed Deposits with Bank Opening Balance 96,15,000 73,65,000

Add : Addition / Renewal 1,12,65,000 79,54,732

Less: Fixed Deposits Matured / Closed 1,35,15,000 1,07,37,983

TOTAL 73,65,000 45,81,749

SCHEDULE - 6

CURRENT ASSETS :

Cash and Bank BalanceCash in hand 3,346 9,667Cash at bank 11,31,504 10,09,647Others Current Assets 4,54,672 3,67,928

TOTAL 15,89,522 13,87,242

Particulars

SCHEDULE - 7

DEPOSITS & ADVANCES:

A. ADVANCES TO SECRETARIES 23,01,588 24,84,403 (AICS) :

B DEPOSITS :

Telephone 1,900 1,900

Water Supply 100 100

Electricity 36,950 36,950

TOTAL 38,950 38,950

TOTAL = A + B 23,40,538 25,23,353

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SACHIVALAYA GYMKHANA, MUMBAIIncome & Expediture Account for the Year ended 31st March 2018

Particulars Schedule Year 2016 -17 Year 2017-18 Rs. Rs.

INCOME :

Sports and Games Fees A 4,86,889 5,83,808

General Fees B 1,62,395 1,78,760

Gymkhana Hall & Furn. Hire Chg. C 9,74,210 5,76,736

Grant, Royalty & Donation D 35,10,142 48,36,500

Bank Interest & Other Income E 14,46,624 10,72,520

TOTAL 65,80,260 72,48,323

EXPENDITURE :

Expenditure on the Objects of Trust F 33,15,708 38,87,334

Administrative & Other Expenses G 25,78,073 28,33,669

Depreciation 3,22,605 4,17,577

Excess of Income Over Expenditure 3,63,874 1,09,743

TOTAL 65,80,260 72,48,,323

Sd/- Sd/- Sd/- Suresh Gaikwad Anant Sawant Madan Bawaskar Hon. Chairman Hon. Gen. Secretary Hon. Treasurer

As per our Report of even date attached

For CA R. V. KADREKARCHARTERED ACCOUNTANTS

Sd/-CA R. V. KADREKAR

Mem. No.35765

Place : MUMBAI,

Date : 27 Aug, 2018

55



SACHIVALAYA GYMKHANA, MUMBAISchedule Forming Part of the Income & Expenditure Account

for the year ended 31st March 2018

SCHEDULE - A

Year 2016-17 Year 2017-18 Rs. Rs.

SPORTS & GAMES FEES

Gymnasium Fees 1,68,159 97,390

Trekking & Camp Fees 1,42,400 91,500

Badminton Fees 60,825 1,04,896

Karaoke Fees 11,255 30,725

Weightliftting Fees 6,180 13,360

Carrom Fees 10,810 8,800

Table Tennis Fees 5,640 4,400

Football Fees 4,800 4,900

Kabaddi Fees 1,700 1,900

Cricket Fees 18,700 27,287

Drama Fees 26,500 18,000

Athletics Fees 4,000 3,550

Chess Fees 2,700 2,900

Dance Fees 19,100 1,63,450

Cards Fees 4,120 10,750

TOTAL 4,86,889 5,83,808

Particulars

56





SCHEDULE - B

Year 2016-17 Year 2017-18 Rs. Rs.

GENERAL FEES :

Membership Fees 14,650 26,900

Locker Fees 50,755 72,230

Library Fees 93,990 79,230

Guest Fees 3,000 400

Entrance Fees 16,650 22,400

Less : Transferred to General Service.R. Fund (16,650) (22,400)

TOTAL 1,62,395 1,78,760

Particulars

SCHEDULE - C

GYMKHANA HALL HIRE CHARGES :

Hire Charges of Gymkhana Hall for the year 11,46,129 6,78,513

Less : Transfer to General (1,71,919) (1,,01,777)

TOTAL 9,74,210 5,76,736

Particulars Year 2016-17Rs.

Year 2017-18Rs.

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for the year ended 31st March 2018SCHEDULE - D

GRANT, ROYALTY & DONATION :

Amount Received from Government 8,00,000 8,00,000

Amount Received from Non-Government Parties 27,10,142 40,36,500

TOTAL 35,10,142 48,36,500

Particulars

SCHEDULE - E

Year 2016-17 Year 2017-18

Rs. Rs.

OTHER INCOME :

Interest on FD & Saving Accounts & IT Refund 11,81,971 8,45,170

Services Charges (Cleaning) ,27,943 21,001

Vehicle Parking Charges 1,38,785 1,65,820

Sale of Scrap / Raddi 10,100 4,230

I Card Fees 1,400 2,850

Sale of Membership / Bye Law Forms 610 685

Others 85,815 32,764

TOTAL 14,46,624 10,72,520

Particulars

Year 2016-17Rs.

Year 2017-18Rs.

58



Particulars



SCHEDULE - F

Year 2016-17 Year 2017-18

Rs. Rs.

EXPENDITURE ON THE OBJECTS

OF THE TURST :

Electric Expenses 11,78,050 14,69,960

Repairs & Maintanance Expenses 4,94,868 5,83,729

Treakking & Camp Expenses ` 2,26,100 1,11,546

Card Expenses (Bridge ) 18,409 11,071

Drama Expenses 1,42,200 1,45,056

Cricket Expenses 81,481 1,06,896

Library Expenses 1,25,616 1,31,905

Music & Dance Expenses 84,468 1,36,900

Badminton Expenses 2,57,477 3,17,102

Festival Expenses 69,000 66,995

Football Expenses 34,090 55,253

Athletic Expenses 53,980 1,09,209

Weightlifting / Power Lifiting Expenses 25,500 65,542

Cultural Programme Expenses 4,57,013 4,63,493

Table Tennis Expenses 18,380 37,499

Carrom Expenses 31,200 29,091

Kabaddi Expenses 15,000 28,645

Chess Expenses 1,500 4,942

Swimming Expenses 1,376 12,500

TOTAL 33,15,708 38,87,334

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SCHEDULE - G

Year 2016-17 Year 2017-18 Rs. Rs.

ADMINISTRATIVE & OTHER EXPENES :

Staff Salaries & Allowances 11,15,056 11,75,234

A.G.M. Expenses 5,86,966 7,02,701

Security Charges 2,71,429 3,93,120

Office Expenses 1,39,739 1,23,713

Exgratia for Staff 78,436 75,950

Computer, Property Tax, I-card Expenses 15,745 28,744

Audit & Professional Fees 1,11,800 1,10,800

Telephone Charges 45,604 42,409

Printing & Stationery 39,452 35,680

Conveyance 23,652 21,032

Advertisement Charges 97,930 66,780

Postage & Courier Expenses 26,057 30,441

Bank Commission Charges 2,707 2,064

Website Expenses 23,500 25,000

TOTAL 25,78,073 28,33,669

Particulars

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akash final ahwal balance sheet 16-9-2018 · accounts of sachivalaya gymkhana, mumbai, which...

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