Embrace the Cloud, Unleash your ProductivityA story of growth and innovation with content management

Drew Phillips | Director of IT, Amteck

A little about Amteck

40 years700+ employees4 Offices$105M…and rising35 – 45 current long term projects

National Design/Build Electrical – Technology – Service Contractor

A little about me

Started with Amteck 11+ years

agoMCSE certified (2000)

Backup/recovery backgroundHuge UK basketball fan!! Go Big

Blue!!

Business Applications & Reporting

Time & Attendance Payroll Human Resources Finance & Accounting

Project Mgmt. Intranet Lead Tracking Sales Reporting

Document Mgmt Scheduling Inventory / Tool Mgmt Financial Reporting

Change Orders Estimating CAD Operational Reporting

Virtualization Telephony Internet / WAN Storage

Core Infrastructure

Servers Email Backup / Storage Fault Tolerance

Packaged

Disparate applications

No interconnectivity

Manual processes

Customization = Cost

Tons of data

Limited analytics

Custom Packaged + Custom

Our data environment is complex

Customization = cost

Tons of data

Limited analytics

External collaboration difficult

No easy access to information

Manual processes

Remote users hindered

Department sharing isolated to physical offices

For End-users

And IT

Creating productivity challenges

Ease of implementation and transition

Mobile access to data anytime anywhere

Automatic updates of server and software

User centric external collaboration

Reduced need for customization

Simplify IT

Central location of data

Provide scalability

Our content strategy became a cloud strategy

Initial evaluation contenders

Management and security and features

OneDrive inconsistent availability and flexibility

Ruled out

Newly entered the Enterprise/Business space Similar to SharePoint

along with it’s limitations

Ruled out

End-user security

Centralized admin control

Governance and legal Holds

Flexibility – preview file prior to opening it

Open APIs – to integrate with ERP system and

O365

Team collaboration and Workflow

for content management

Retention management optimization

Field capture application

FTP replacement

How we’re using Box

PC Backup

Moved process from physical storage to digital retention10 year retention policy on drawings

How we’re using BoxRetention management optimization

Field capture application

FTP replacement

PC Backup

FTP file replaced with Box

folder

Files/Folders can be set to

expire

Download statistics per each

file

How we’re using Box

Field capture application

FTP replacement

PC Backup

Retention management optimization

Documents from field easily uploaded to Box with CaptureNo more need for scanners on job sites

Does not take up space on the users phone

How we’re using Box

Field capture application

FTP replacement

PC Backup

Retention management optimization

My Documents and Desktop files migrated to BoxUse Box Sync to create local copy

How we’re using Box

Field capture application

FTP replacement

PC Backup

Retention management optimization

Realizing hard and soft benefits after the implementation

Infrastructure

By rationalizing infrastructure, Amteck is

able to strategically re-assign IT resources

and budgets.

RiskBy consolidating content on a single cloud platform with security & governance, we

protect content & reduce the burden of eDiscovery.

ProductivityBy accelerating

communication flows and improving access, Amteck is able to realize efficiencies

and derive measurable value across most internal

and external processes.

RiskBy consolidating content on a single cloud platform with security & governance, we

protect content & reduce the burden of eDiscovery.

ProductivityBy accelerating

communication flows and improving access, Amteck is able to realize efficiencies

and derive measurable value across most internal

and external processes.

Infrastructure

Year 1: BreakevenAnnual Recurring Savings:

$100k

With IT rationalization the hard realized benefit

Jan 2018XG of Data Migration(All Job related data

Feb 2017500GB of Data Migration(All non-Job related data)

Dec 2016Soft Deployment

Feb 2017Company Rollout

Through 2018IT Deprecation, SharePoint, NAS, Etc.

Jun 2017ERP Implementation & Box Integration

Next steps and future plans with Box

http://info.aiim.org/2017-state-of-information-management

Box ERP Accubid

Business Applications & Reporting

Time & Attendance Payroll Human Resources Finance & Accounting

Project Mgmt. Intranet Lead Tracking Sales Reporting

Document Mgmt Scheduling Inventory / Tool Mgmt Financial Reporting

Accubid Change Order Estimating Accubid Pro/Enterprise CAD AutoDesk Revit/CAD Operational Reporting

Office 365

Future: new and improved environment

Stop

Trying to make things work through

customization Thinking about what

is near term

Paying more attention to

operating structureListening to users frustrations and

ideasEmbracing new

technology

ImprovingBeing happy

Start Continue

Lessons learned

Thank you!Drew Phillips

Dphillips@Amteck.com