aha (nt) week 2018/aha(nt) trade...accommodation hotels, restaurants and wayside inns. the trade...
TRANSCRIPT
AHA
AHA (NT) Arthur J Gallagher
29 May 2018
www.ahant.com.au
Darwin Convention Centre
NT's Largest Professional Hospitality Trade ShowTuesday, 29 May 2018
Dear Exhibitor
The AHA (NT) is excited to present the 2018 AHA (NT) Arthur J. Gallagher Trade Show, the Territory's only hospitality trade expo. We look forward to providing you with the opportunity to exhibit your products and services to the Hospitality Industry.
Each year this event attracts hundreds of people from all areas of the hospitality industry, including the key-decision makers from pubs, clubs, accommodation hotels, restaurants and wayside inns. The Trade Show is a fantastic opportunity for businesses to exhibit popular products, new and exciting innovations and services to an engaged trade-only crowd.
This Exhibitors Kit has been designed as your ultimate guide to the Trade Show and includes information on the 3 exciting events surrounding the Trade Show, including the Department of Trade, Business and Innovation Industry Forum, Trade Show After Party and the AHA (NT) Aristocrat Technologies Awards for Excellence.
Please take the time to peruse the information contained in this Exhibitor Kit as it has all of the information required to assist you in maximizing your time at the event. Please respond where requested by the stated return dates.
If you have any questions or require any information on this year's Trade Show, please contact Kelly Hannus, Events and Sponsorship Officer, on 08 8981 3650 or by email [email protected].
We look forward to working with you and wish you a very successful Trade Show in 2018!
PLEASE NOTE: AHA (NT) Associate Members who do not wish to exhibit at the Trade Show but would still like to attend will be charged a fee of $330 (inc GST). Pre-registration and payment is essential.
Please contact the AHA (NT) for more information.
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Contents PageArthur J. Gallagher Trade Show Venue & Program 4
Location 4
Key Contacts 4
Timetable 4
Exhibitor Information 5-9
Trade Show Booths - what's included? 5
Additional Requirements 6
Exhibitor Passes 6
Early Exiting 7
Security 7
Insurance 7
Outstanding Payments 8
Freight - deliveries and storage 8
Darwin Accommodation options 8
Exhibitor Tips 9
AHA (NT) Event Information 10-11
Furniture hire for your booth 12
Trade Show Floor Plan 13
Exhibitor Registration form 14-15
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Trade Show Location
Venue: Darwin Convention Centre
Contact: Jacqui Groarke
Address: Stokes Hill Road, Darwin Waterfront
Phone: 0429 371 553
Email: [email protected]
Trade Show Key Contacts
Venue & Program
Fusion Exhibition & Hire Services
Stacee Harris
1/43 Albatross Street, Winnellie NT 0820
Ph: 08 8947 1990
Email: [email protected]
AHA (NT)
Kelly Hannus
23/24 Cavenagh Street, Darwin NT 0800
Ph: 08 8981 3650
Mobile: 0427 090 778
Email: [email protected]
Venue & Program
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Timetable
Monday 28 May
10am Exhibitor Bump In commences
2-4pm Fusion on-site for Exhibitor assistance
5pm Exhibitor Bump In complete for the day
Tuesday 29 May
7am Exhibitor Bump In continues
(9am-12pm) Department of Trade, Business and Innovation Industry Forum (Conference Rooms 3 & 4, Darwin Convention Centre)
11am Exhibitor Bump In complete*All exhibitors need to be set up by 11am Tuesday 29 May at the latest*
12-1pm Networking Lunch, Darwin Convention Centre
1pm Trade Show opens
6pm Trade Show closes
6-9pm AHA (NT) Trade Show After Party (The Beachfront Hotel)
Wednesday 30 May
7am Exhibitor Bump Out commences
12pm Exhibitor Bump out complete (please note that Fusion will be bumping out from 12:00pm - 5:00pm and all exhibitors will need to be off the premises by then).
6pm AHA (NT) Aristocrat Technologies Awards for Excellence Gala Dinner (SKYCITY Darwin)
Exhibitor Information
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Trade Show Booths - what's included? - Professionally constructed trade stand (options are 3x2m, 1.5x2m
or 3x1m)
- Company name attached to front fascia
- 2.4 Octanorm Walls, White
- 1 x 4 amp powerboard (4 outlets)
- 1 or 2 x 150w spotlights (depending on booth size)
- Complimentary access to the AHA (NT) Department of Trade, Business and Innovation Industry Forum
- Complimentary lunch for 2 people
- 2 x complimentary tickets to the After Party at the conclusion of the Trade Show
Please note that packages do not include furniture.
PowerEach booth is equipped with enough power to run a laptop and screen. If you are planning on bringing in ANY of the following equipment, you MUST order additional power:
• Gaming Machines (generally 10 amps per machine)
• Bar Fridges (10 amps PER fridge)
• Glass door fridges (15 amps PER fridge)
• Freezers (10 amps PER freezer)
• ANY cooking equipment (pie warmers, microwave etc. (15 amps PER machine)
• Additional lighting (generally 10 amps per booth)
Deadline to order power and organise additional requirements is COB Friday 4 May 2018. Any orders received after this date (including during the bump in) will be charged a late order fee.
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If any exhibitor brings in any electrical items during the exhibitor bump in or Trade Show, without ordering the correct additional power and causes the power to trip, they will be charged for the additional power as well as the labour required to install additional leads. In some cases, due to the limited power available onsite, there may not be enough power available so they will be asked to remove the item which is causing the problem.
Fusion Exhibition & Hire Services will be the contact regarding your requirements for extra power, furniture or AV hire equipment and other specifications that you may require in your booth. Fusion can also assist with printed panels and custom stands. Please contact Fusion on 08 8947 1990 or email [email protected].
Additional RequirementsFurther Exhibitor Services can be pre-ordered from the Convention Centre such as ice, stand catering, stand cleaning etc. For a comprehensive list of these services and the costs involved please visit http://www.darwinconvention.com.au/downloads. All exhibitor forms including the Darwin Convention Centre Exhibitor Manual can be found under "Exhibition Services" at this link.
Floor PlanThe Trade Show floor plan is annexed to this document. Please note that the floor plan is subject to change at any time without notice. The AHA (NT) will endeavour to allocate each exhibitor their preferred booth location, however this may not occur. Smaller booth sizes are limited and booth locations will be reserved on a first-in first-served basis.
Exhibitor PassesName badges will be made available on the day of the Trade Show and will be supplied at your booth. Exhibitors must display their Trade Show badges at all times. Access to the Expo will be declined if your name badge is not displayed.
All staff working at your booth, including promotional staff, must be pre-registered prior to the event. Please complete the exhibitor registration form annexed to this document by Friday 4 May 2018.
Exhibitor Information
Exhibitor Information
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Early ExitingThe Trade Show does not allow early exiting. The Trade Show is designed to create an opportunity for hospitality venues to meet face to face with hospitality suppliers to foster relationships and build brand loyalty. As an exhibitor providing information and promotions to potential new customers you are not permitted to pack up your stand prior to the official closing time of 6pm.
SecurityThe Darwin Convention Centre maintains security surveillance and regular patrols of the Centre's perimeter, common and public areas. While the Darwin Convention Centre will endeavour to maintain the venue as a safe and secure place, it is the responsibility of the Exhibitor to ensure items are not left unattended and are secure at all times.
To help ensure the security of belongings please ensure no valuable items are left unattended. If you see anything suspicious please notify an AHA (NT) staff member.
Whilst every reasonable precaution is taken, the AHA (NT) and Darwin Convention Centre accept no responsibility for any loss or damage occurring to persons or property at the Trade Show.
Trained and licensed crowd controllers have been hired for the duration of the Trade Show.
InsuranceIt is the exhibitor's responsibility to insure themselves against loss or damage for any equipment, fittings or materials that are brought into the Trade Show. The AHA (NT) and The Darwin Convention Centre accept no responsibility for loss or damage to any equipment or goods brought to the Trade Show by exhibitors.
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Exhibitor Information
Outstanding PaymentsExhibitors who have debts owing to the Association will not be eligible to bump in until these amounts are settled in full.
Freight - Deliveries and StorageThe Darwin Convention Centre will accept freight on behalf of Exhibitors up to seven (7) days prior to the Trade Show. An exhibitor freight label will need to be completed and attached to each item. For a copy of this label please download the DCC Exhibitor Manual http://www.darwinconvention.com.au/downloads. Further information regarding this process can be found here also.
Loading Dock operating hours are 8:30am - 5:30pm, Monday to Friday. Please note freight companies in Darwin only deliver on a Tuesday and Thursday.
Darwin Accommodation Options A range of Accommodation options are available with special rates being offered by AHA (NT) members.
Please contact Kelly on 08 8981 3650 or email [email protected] for further details.
Exhibitor Information
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Exhibitor TipsHere are a few basic TIPS to maximize your presence and make the most out of the 2018 Trade Show.
Pre-expo Preparation: What is the purpose of your presence?
Are you participating at the Trade Show to create brand awareness, introduce a new product or to generate sales? Answering this question will give you a clear direction on how you set up your booth and prepare your staff to ensure a marketing campaign of success.
During Trade Show Performance: Is your team focused?
Appealing hosts are just as important as an appealing booth. Have a daily huddle with your team to encourage specific goals and outcomes. Provide the team with powerful questions or a script that reflects your purpose. Keep them focused upon obtaining and generating leads, collecting business cards or names, set specific goals before the show; number of qualified prospects, number of future appointments.
Beyond the Trade Show: Who is doing what?
It is imperative to follow up on all leads created at the Trade Show. Hold a debrief meeting and ascertain who is doing what. Provide as much information to your staff about the lead so that they are fully equipped.
Exhibitors networking opportunities do not stop at the AHA (NT) Arthur J. Gallagher Trade Show! There are 3 popular and exciting events surrounding the Trade Show itself that exhibitors are welcome and encouraged to attend. Event times, locations and any related costs can found on the next couple of pages.
Please note that Exhibitors at the 2018 Arthur J. Gallagher Trade Show will receive the following benefits per booth:
- Complimentary access to the AHA (NT) Industry Forum.
- 2 x complimentary tickets to the AHA (NT) Trade Show After Party; and
- 2x complimentary access to the networking luncheon.
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AHA (NT) Event Information
AHA (NT) Department of Trade, Business and Innovation Industry Forum Event registration: 8:30am for 9am start.
Forum concludes: 12:00pm
Venue: Meeting Rooms 3 & 4, Darwin Convention Centre.
Members, Sponsors & Exhibiting Associate Members: FREE
Includes: Morning tea
The Industry Forum will cover a wide range of pertinent industry topics from expert local and interstate guest speakers.
AHA (NT) Networking LunchTime: 12pm - 1pm
Venue: Darwin Convention Centre, Exhibition Hall 1
Members: $30 (includes Associates, sponsors and exhibitors)
An opportunity to network with members of the AHA (NT) over a light lunch, prior to a busy day at the Trade Show.
AHA (NT) Arthur J. Gallagher Trade ShowTime: 1:00pm - 6:00pm
Venue: Darwin Convention Centre, Exhibition Hall 1
Exhibitors, show off your latest and exciting products, innovations and services, to a trade-only crowd comprising of AHA (NT) members and key industry stakeholders, at the Territory's only hospitality Trade Expo!
TUESDAY 29 MAY
AHA (NT) Event Information
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AHA (NT) After PartyTime: 6:00pm - 9:00pm
Venue: Beachfront Hotel,
Casuarina Drive, Nightcliff
Members: $60.00 (incl. sponsors, associates and exhibitors)Held at the Beachfront Hotel in Nightcliff, where the drinks will be flowing, the food will be tantalising and you can mingle with AHA (NT) members and other key industry stakeholders. Transport will be arranged to the Beachfront at the conclusion of the Trade Show
WEDNESDAY 30 MAY
AHA (NT) Aristocrat Technologies Awards for ExcellenceTime: 6pm - LATE
Venue: The Lawns, SKYCITY Darwin
Members: $190.00 (early bird rate $170) (incl. sponsors, associates and exhibitors)
Includes: 3 course meal, beverages and entertainment
The Aristocrat Technologies Awards for Excellence Gala Dinner is the hospitality industry's biggest evening on the calendar. The awards highlight excellence in venues and their staff.
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FLOOR PLAN
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J/14 J/15 J/16
H/14 H/15 H/16
G/15/1
G/14 G/15 G/16
F/14 F/15 F/16
0m 9m 15m 30m
ENTRANCE
LOBBY EAST
STAIR 3
STAIR 4
ELEC
CUPB'D
ELEC
CUPB'D
MECH.+ ELEC
SERVICES RM.
COMMS
CUPB'D
Ent
ry/E
xit
Ent
ry/E
xit
Ent
ry/E
xit Entry/Exit
Em
erge
ncy
Exi
t
Em
erge
ncy
Exi
t
OPERABLE WALL
NO BUILD ZONE
FHR (Fire Hose)
FH (Fire Hydrant)
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2
3
4
7
Raised Flooring & Bar 4x3
43
44
45
46
34
33
32
31
5
6
494847 50
52
51
8
9
10
11
12
13
14
54
53
55
56
58
57
60
59
3x3 HOSTPLUS
6X3 LION
39
40
41
42
38
37
36
35
27
28
29
30
19
20
21
22
24
25
15
16
17
18 26
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Event AHA Trade Show 2018
Location Exhibition Hall 4
Date 29th May 2018
Capacity
Version 3
Created By J Groarke 06.02.18ClientSignature
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EXHIBITOR REGISTRATION FORM
Please send completed form to Kelly Hannus at [email protected] by Friday 4 May 2018
Booth costAHA (NT) Members: 3m x 2m $1,600 1.5m x 2m $990 3m x 1m $750Non-Members: 3m x 2m $2,000 1.5m x 2m $1,400 3m x 1m $1,100COMPANY NAME .............................................................................................
NAME FOR FASCIA BOARD .............................................................................
COMPANY CONTACT .......................................................................................
PHONE .................................................... MOBILE ...........................................
FAX .......................................... EMAIL ..............................................................
POSTAL ADDRESS ...........................................................................................
NUMBER OF BOOTHS REQUIRED ......................
BOOTH NO. PREFERENCE 1. ......... 2. ........ 3. ........ (see Trade Show floor plan on page 13)
EXHIBITOR STAFF NAMES (to appear on name tags. Please use BLOCK LETTERS)
1...................................... 2. ................................... 3. .......................................
4...................................... 5. ................................... 6. .......................................
I would like to attend the AHA (NT) Department of Trade, Business & Innovation Industry Forum on the morning of the Trade Show.
YES NO
Name 1. ...........................................................................................................
Name 2. ...........................................................................................................
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EXHIBITOR REGISTRATION FORM
I would like to take up 2 complimentary tickets per booth to the networking lunch
YES NO
Name 1. ...........................................................................................................
Name 2. ...........................................................................................................
I would like to take up 2 x complimentary tickets per booth to the After Party, directly after the Trade Show.
YES NO
Name 1. ...........................................................................................................
Name 2. ...........................................................................................................
Additional tickets to attend any of these events will be available to purchase in May.
PAYMENT OPTIONS (please tick appropriate box below)
CREDIT CARD Mastercard / Visa
Card No .......................................................................................
Name on Card .................................................. EXP ................... CCV ............
Cardholders Signature ................................................................
ACC NAME: AHA (NT) BSB: 035 302 ACC: 185 389
CHEQUE .....................................................................................Please make cheques payable to AHA (NT Branch).
TERMS & CONDITIONS Payment must be received prior to Friday 4 May 2018. A tax invoice will be sent upon receipt of payment. Exhibitors who register and subsequently cancel before Friday 4 May 2018 will attract a 50% cancellation fee. Cancellations made after Friday 4 May 2018 will NOT be refunded. The AHA (NT) will endeavour to allocate each exhibitor their preferred booth location however this may not occur. Booths locations will be reserved on a first-in first-served basis. Associate Members who do not wish to exhibit at the Trade Show but would still like to attend will be charged a fee of $330 (incl. GST). Pre-registration and payment is essential.
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For more information please contact:
Kelly HannusEvents & Sponsorship Officer
Ph: 08 8981 3650Fax: 08 8981 5754
Email: [email protected]
www.ahant.com.au