Karthik Venkataraman,Manager, Business Transformation and

Automation, VMware

Vendor Selection- An Interactive process

Agenda

Project Introduction

Objectives

Deliverables

Success Metrics

Methodology

End to End Framework

Challenges

Success Story

Knowledge Sharing

Q & A

Appendix

Project Introduction

Objectives

Framework for Vendor Selection

Scalable & Adaptable Methodology

Support Templates / Documents

Deliverables

Framework

• Process Flow Map

Methodology

• Scope to Capability Mapping

Template & Documents

• BRD

• Use Case Document

• SOW Template

• Vendor Scoring Sheet

• RFP Template

CONFIDENTIAL 5

Vendor Selection Process Flow

Busin

ess SM

E’s/

Stakeh

olders

Projec

t Man

ager -

PMO

Sourci

ng Lea

dVe

ndors

IT BA

BTA S

olutio

ns

Validate the

Use Cases

Sign Off Email is

Initated

Approved

Use Cases

are Signed

off

Project PM Initiates

discussion with

Sourcing Team

Use Cases are

Signed off

Not

Approved

Use Cases are Updated

in Ariba SystemRFC’s are Initiated

Draft SOW is

Prepared/Updated

IT BA & PM

Review/

Approval

Yes

No

RFC’s Sent out to

Prospective

Vendors – for

Demo & PO

Vendor’s Questions

are Clarified

Vendor Demo’s are

setup and Vendors

are Ranked

Confirms

Participation

Participants include –

IT & BTA BA’s/ PM/

Business SME.

Scores are evaluated

Vendor is Finalized

Legal

Requirements

Completed

End

Capture High

Level Use Cases

Start

Uses Cases related to IT

& System Integrations

are Captured

Start

Vendors

review the

RFC

Vendor On

boarded

Not

Approved

Writes Back

to

VMware

Success Metrics

CONFIDENTIAL 6

Pilot the use of End to End

Vendor Selection Framework

Target a minimum of 2

Projects by end of H1 FY16

CONFIDENTIAL 7

Initiate

Analyze

Design

Validate

Implement

Close

Methodology

CONFIDENTIAL8

• Project Charter

• Stakeholder List

• Scope Document

• Checkpoints

Initiate

• Draft Process Flow MapAnalyze

• BRD or Use Case Document

• SOW Template

• Vendor Scoring Sheet

• RFP Template

• Scope to Capability Mapping Document

Design

• Finalize Process Flow MapValidate

• Sign Off’s on Templates

• Vendor Scoring

• OnboardingImplement

• Secure Project Documents

• Evaluate Feedback & Lessons learntClose

End to End FrameworkVendor Selection Process Flow

Bus

ines

s SM

E’s/

Stak

ehol

ders

Proj

ect

Man

ager

-

PMO

Sour

cing

Lea

dVen

dors

IT B

ABTA S

olut

ions

Validate the

Use Cases

Sign Off Email is

Initated

Approved

Use Cases

are Signed

off

Project PM Initiates

discussion with

Sourcing Team

Use Cases are

Signed off

Not

Approved

Use Cases are Updated

in Ariba SystemRFC’s are Initiated

Draft SOW is

Prepared/Updated

IT BA & PM

Review/

Approval

Yes

No

RFC’s Sent out to

Prospective

Vendors – for

Demo & PO

Vendor’s Questions

are Clarified

Vendor Demo’s are

setup and Vendors

are Ranked

Confirms

Participation

Participants include –

IT & BTA BA’s/ PM/

Business SME.

Scores are evaluated

Vendor is Finalized

Legal

Requirements

Completed

End

Capture High

Level Use Cases

Start

Uses Cases related to IT

& System Integrations

are Captured

Start

Vendors

review the

RFC

Vendor On

boarded

Not

Approved

Writes Back

to

VMware

Challenges

CONFIDENTIAL10

Success Story – Vendor/Tool Selection (CMS Assessment)

CONFIDENTIAL 11

Tool Selection

Tool Scoring

Tool Demo

Scope to Capability Mapping

Business Requirement Document

Success Story – Vendor Selection

(KX Blueprint)

CONFIDENTIAL

12

Business Requirement Document

SOW Document

Scope to Capability Mapping

Vendor Scoring

Vendor Onboarding

Knowledge Sharing

• These Learnings were passed on

to the Solutions Team members

via: # BTA Talks

Internal Brown Bag Sessions

CONFIDENTIAL

13

CONFIDENTIAL 14

Questions??

CONFIDENTIAL 15

Thank You!

Appendix

CONFIDENTIAL 16

Document Name Template

Scope to Capability Mapping

Document

SOW Document

Business Requirement Document

Vendor Scoring Sheet