agenda - western metropolitan regional council...2019/11/07 · applications for leave of absence...

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Agenda

SPECIAL COUNCIL MEETING (SC 01/19) 7 November 2019

Commencing at 5:30 pm

Shire of Peppermint Grove 1 Leake St

Peppermint Grove WA 6011

Agenda 7 November 2019 2

WMRC Member Councils Town of Claremont | Town of Cottesloe | Town of Mosman Park | City of Subiaco | Shire of Peppermint Grove

Dear Councillors

I advise that a Special Meeting of the Western Metropolitan Regional Council will be held at the Shire of Peppermint Grove, 1 Leake St, Peppermint Grove, WA 6011 on Thursday 7 November 2019 commencing at 5.30pm.

The purposes of the meeting are:

1. The swearing in of new Councillors, appointment of Chairman and Deputy Chairman and appointment of Councillors/employees to various committees following the Local Government Elections of Saturday 19 October 2019

2. Changes to Fees and Charges requiring urgent decision 3. Opening hours during the Christmas period

Stefan Frodsham

Chief Executive Officer

CONTENTS DECLARATION OF OPENING ................................................................................................ 3 RECORD OF ATTENDANCE AND APOLOGIES..................................................................... 3 DISCLOSURES OF INTERESTS ............................................................................................. 4 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE ............................... 4 PUBLIC QUESTION TIME ....................................................................................................... 4 APPLICATIONS FOR LEAVE OF ABSENCE .......................................................................... 4 PETITIONS, APPROVED DEPUTATIONS AND PUBLIC STATEMENTS ............................... 4 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION ...................... 4 ELECTIONS............................................................................................................................. 4

ELECTION OF CHAIRMAN.............................................................................................. 4 ELECTION OF DEPUTY CHAIRMAN .............................................................................. 4 ELECTION OF COMMITTEE REPRESENTATIVES ........................................................ 5

REPORTS OF COMMITTEES AND OFFICERS ...................................................................... 8 NEW FEES AND CHARGES............................................................................................ 8 OPENING HOURS DURING THE CHRISTMAS PERIOD .............................................. 12

INFORMATION BULLETINS .................................................................................................. 15 12 MOTIONS FOR WHICH PREVIOUS NOTICE HAS BEEN GIVEN ........................................ 15 13 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN ......................... 15 14 MEMBERS’ QUESTIONS WITHOUT NOTICE ...................................................................... 15 15 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION ........ 15 16 MATTERS BEHIND CLOSED DOORS .................................................................................. 15 17 BUSINESS NOT DEALT WITH FROM A PREVIOUS MEETING ........................................... 15 18 GENERAL BUSINESS ........................................................................................................... 15 19 CLOSURE OF MEETING ....................................................................................................... 15

WMRC SCM Agenda 7 November 2019 3

DECLARATION OF OPENING In accordance with Clause 3 of Schedule 2.3 of the Local Government Act 1995 the Chief Executive Officer will preside at the meeting until the office of Chairman is filled.

RECORD OF ATTENDANCE AND APOLOGIES Councillor Deputy Councillor Member Council Cr. C Hohnen Cr. G Peters Shire of Peppermint Grove

TBA TBA Town of Claremont

Cr. S Stroud Cr B Phelan City of Subiaco

Cr. P Shaw Cr. A Baird Town of Mosman Park

Cr. L Young Cr. M Tucak Town of Cottesloe

Staff

Mr. S Frodsham Chief Executive Officer WMRC

Ms. A. Bell Manager Finance & Governance WMRC

Ms. A Hynes Manager Operations WMRC

Leave of Absence

Nil

Visitors

Observers

Apology

Ms. L Eustance Manager Communications & Education WMRC

Ms. A Christie Executive Assistant WMRC


DISCLOSURES OF INTERESTS

RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE

PUBLIC QUESTION TIME

APPLICATIONS FOR LEAVE OF ABSENCE

PETITIONS, APPROVED DEPUTATIONS AND PUBLIC STATEMENTS

ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION

In accordance with Section 2.29 of the Local Government Act 1995, Mr Stefan Frodsham CEO will witness the declaration of the following re-elected and newly elected members and deputies:

Councillor Deputy Councillor Member Council Cr. C Hohnen Cr. G Peters Shire of Peppermint Grove

TBA TBA Town of Claremont

Cr. S Stroud Cr B Phelan City of Subiaco

Cr. P Shaw Cr. A Baird Town of Mosman Park

Cr. L Young Cr. M. Tucak Town of Cottesloe

ELECTIONS ELECTION OF CHAIRMAN

The CEO invites nominations for the position of Chairman of the WMRC Council, for appointment up until the Local Government Elections of October 2021.

ELECTION OF DEPUTY CHAIRMAN The Chairman invites nominations for the position of Deputy Chairman of the WMRC Council, for appointment up until the Local Government Elections of October 2021.


ELECTION OF COMMITTEE REPRESENTATIVES In accordance with Section 5.10 of the Local Government Act 1995, a Councillor is entitled to be a member on any committee of their choice, even though that may exceed the quorum. Additionally, the Chairman is entitled to be a member on any committee of their choice, even though that may exceed the quorum. The Chief Executive Officer is entitled to be on (or appoint a representative to) any committee having employee representation. In respect of the Deputy Councillors, Council protocol appoints the Councillors who are not members to the committee as Deputy Delegates to enable their attendance and participation in committee meetings to ensure quorums.

9.3.1 DELEGATE TO THE MUNICIPAL WASTE ADVISORY COUNCIL

Responsible Officer: Chief Executive Officer

Date: 31 October 2019

Attachment: 9.3A MWAC Minutes October 2019

SUMMARY It is proposed a delegate to the Municipal Waste Advisory Council be appointed.

BACKGROUND The Municipal Waste Advisory Council (MWAC) is a standing committee of the Western Australian Local Government Association (WALGA) with delegated authority on municipal waste issues. MWAC is formed with representation from regional councils and local government authorities. This makes MWAC a unique forum through which all the major Local Government waste management organisations cooperate. MWAC seeks to represent the entire Local Government waste management arena, including both the metropolitan and non-metropolitan areas. An Officer Advisory Group (OAG) meets prior to each MWAC meeting to provide operational comments on reports.

DETAIL MWAC meetings commence at 4pm and are usually held at the WALGA premises in ONE70, LV1, 170 Railway Parade, West Leederville WA 6007. The next meeting will be held on 11 December 2019. The 2020 meeting dates are as follows: Month OAG MWAC February 10 February 26 February April 6 April 29 April June 8 June 24 June August 10 August 26 August October 12 October 28 October December 30 November 9 December


2021

Month OAG MWAC February 8 February 24 February April 12 April 28 April June 14 June 30 June August 9 August 25 August October* 4 October 13 October December 29 November 8 December

*Local Government elections on the third Saturday of October – 16 October 2021.

VOTING REQUIREMENT Simple Majority

RESPONSIBLE OFFICER RECOMMENDATIONS 9.3.1.1 That Councillor _________________ be nominated to the Municipal Waste Advisory

Council until the Local Government Elections of October 2021.

9.3.1.2 The WMRC Chief Executive Officer be nominated to represent WMRC on the MWAC Officers Advisory Group and represent the WMRC on MWAC where the Councillor Representative is unavailable.


9.3.2 AUDIT AND RISK MANAGEMENT COMMITTEE MEMBERSHIP

Responsible Officer: Chief Executive Officer


Attachment: 9.3B Terms of Reference Audit and Risk Management Committee

SUMMARY An Audit and Risk Management Committee is required to be established with a minimum of three members in accordance with Section 7.1A (1) of the Local Government Act 1995. WMRC has recently (OCM October 2019) broadened the committee’s scope to include risk management. Please refer to Attachment 9.3B for the committee’s Terms of Reference

BACKGROUND Section 7.1A (1) of the Local Government Act 1995 states:

A local government is to establish an audit committee of 3 or more persons to exercise the powers and discharge the duties conferred on it.

The Audit and Risk Management Committee will be required to meet at least three times in the year:

• In February of each year to consider the Compliance Audit Report • In June of each year to consider the draft Budget. • In December of each year to consider the draft Annual Report. • Appointments continue until ordinary local government elections in October 2021.

DETAIL Whilst the Audit and Risk Management Committee must comprise a minimum of three council members, if more Councillors nominate than are required to sit on the committee, then this alleviates the problem of having to fulfil a quorum. The Chairman has the right to sit on any committee if the council is advised accordingly. In addition, any Councillor is entitled to attend any committee meeting as an observer.

VOTING REQUIREMENT Absolute Majority

RESPONSIBLE OFFICER RECOMMENDATION 9.3.2.1 That in accordance with section 5.10 of the Local Government Act 1995 the following

persons be appointed as members of the WMRC Audit and Risk Management Committee until the Local Government Elections of October 2021:

________________, ________________, _________________, _________________.


REPORTS OF COMMITTEES AND OFFICERS NEW FEES AND CHARGES

Responsible Officer: Manager Operations


Attachment: 10.1A Revised Fees and Charges

SUMMARY Several changes to the WMRC’s Fees and Charges are proposed to further reduce costs to Member Councils, allow the WMRC to better attract waste from other sources and to promote National Recycling Week.

BACKGROUND With the introduction of the Pre-booked Bulk Waste Verge Collection Service, some additional Fees and Charges are required in order to extend the availability of this service to Non-Member Councils. The services were designed to be easily extended to nearby local governments; both the Town of Cambridge and the City of Fremantle have shown interest in the service.

In line with WMRC’s active pursuit of reduced rates for Member Councils, it is proposed that the disposal rate for Member Council Bulk Waste collected through the Pre-booked Collections be significantly reduced.

As per last year’s successful initiative to promote National Recycling week, it is proposed that Fees and Charges for the receival of Mattresses and Bases be waived during National Recycling week.

The SMRC has called for Tenders for the disposal of residual waste from the cities of Melville and Fremantle and the Town of East Fremantle. The existing discount structure can be improved to assist in attracting business from larger volume customers.

DETAIL Pre-booked Bulk Waste Verge Collection Service – Non-member Councils With the introduction of the Pre-booked Bulk Waste Verge Collection Service, some additional Fees and Charges are required in order to extend the availability of this service to Non-Member Councils. The services were designed to be easily extended to nearby local governments; officers from both the Town of Cambridge and the City of Fremantle have shown interest in the service.

Member Councils will benefit from Non-member Councils taking up the service in two ways: firstly, the attractive discount structure will take effect, reducing costs to Member Councils who use the Service. Secondly, provision of this service to Non-member Councils will generate additional income which can be used to offset costs to Members or to provide additional services.

Two additions to the Fees and Charges are proposed: A Cover charge for the provision of the Pre-booked Collections Service to Non-member Councils. The Member Council charge for this service


is set at 7% over the collection cost. It is proposed that the equivalent charge for Non-Member Councils be set at 12%. This charge will cover the cost of designing and printing the appropriate communication and education materials. Staff time will be required to manage the communications rollout, and to manage the collection service contract on behalf of Member Councils.

To make this service more attractive to Non-member Councils, it is suggested that the disposal rate for Non-member Council Bulk Waste collected through the Pre-booked Collections be significantly reduced. This would currently be chargeable under the Non-member Council Bulk Waste rate of $200 per tonne (ex. GST). It is suggested this be reduced with the introduction of a new charge: Non-member Council Bulk Waste (Pre-booked Collections) set at $135 per tonne (ex GST).

Member Council Bulk Waste (Pre-booked Collections) In line with WMRC’s active pursuit of reduced rates for Member Councils, it is proposed that the disposal rate for Member Council Bulk Waste collected through the Pre-booked Collections be significantly reduced.

This would currently be chargeable under the Member Council Bulk Waste rate of $155 per tonne (ex. GST). It is suggested this be significantly reduced with the introduction of a new charge: Member Council Bulk Waste (Pre-booked Collections) set at $125 per tonne (ex GST). This reduction is achievable because this rate does not need to cover the costs of handling at the WMRC transfer station and haulage, but only disposal at the processing site.

National Recycling Week – Mattress Fee Waiver As per last year’s successful initiative to promote National Recycling week, it is proposed that Fees and Charges for the receival of Mattresses and Bases be waived during National Recycling week.

Last year this doubled the number of mattresses received in the week; if it has the same effect this year, we expect this to add an extra 10-20 mattresses which represent a foregone income of $250-$500.

The offer does also support increased resident awareness of the services at the West Metro Recycling Centre.

SMRC Request for Tender Response

The SMRC has called for Tenders for the disposal of residual waste from the cities of Melville and Fremantle and the Town of East Fremantle. Disposal of such waste streams is one of the services WMRC provides as part of its core business.

The existing discount structure can be improved to assist in attracting business from larger volume customers. It is suggested that two new tiers of discounts to the rates for Bulk and General Waste be adopted, as per Attachment 101.A. The discounted rates under these tiers would be a further 5% for volumes between 2,400 and 3,999 tonnes per year, a further 5% for volumes between 4,000 and 9,999 tonnes per year and a further 5% for volumes over 10,000 tonnes per year. To enable WMRC to competitively tender for such arrangements, it is suggested Council adopt a price for the Non-member Council General Waste until 30 June 2022, being the current charge plus CPI. If any changes are made to the Landfill Levy during that time period, this charge will be raised by an equivalent amount.


Given the tight timeframes for the SMRC Tender Submission, which closed on 1 November 2019, a Tender Offer was submitted on this basis, noting that this offer was subject to confirmation by WMRC. If this is not confirmed, the Fees and Charges as at 1 November 2019 will apply.

Conditions for discounts are proposed: Discounts available by prior arrangement for account customers only. Discounts are calculated on a financial year basis. Once a customer passes a discount threshold, the discount will apply to all tonnes received from that customer in a financial year. Discounts are not applicable for WMRC Member Councils or for WMRC's Pre-booked Bulk Service.

STATUTORY ENVIRONMENT

Section 6.16 of the Local Government Act 1995 permits the imposition of fees and charges when adopting the annual budget or during the financial year via an Absolute Majority decision of Council.

CONSULTATION Nil

REPORT IMPLICATIONS Policy Implications Nil

Financial Implications

The fee changes to commercial services will allow WMRC to meet its budgeted objectives for attracting additional commercial waste. They will not negatively impact on WMRC’s finances.

Strategic Implications This is designed to contribute to the following key strategies:

1. Achieve a comprehensive, cost effective waste management service across the region 2. Increase the number of Councils, businesses and people using our services 3. Divert waste from landfill making materials and energy recovery available 4. Promote and facilitate waste avoidance and responsible waste management in the

community

COMMENTS Nil

VOTING REQUIREMENT Absolute majority


RESPONSIBLE OFFICER’S RECOMMENDATION 10.1.1 That Council adopt a revised schedule of Fees and Charges as presented at

Attachment 10.1A


OPENING HOURS DURING THE CHRISTMAS PERIOD Responsible Officer: Manager Operations


Attachment: Nil

SUMMARY Each year, Council approves the trading hours of the WMRC for the upcoming calendar year or any changes to previously approved trading hours.

BACKGROUND

The West Metro Recycling Centre is historically closed on Christmas Day and New Year’s Day and opens between 7.30am and 1.00pm on public holidays. This is included on all promotional material for the facility.

For the past five years, the WMRC Administration Office has been closed during the Christmas and New Year period, although staff may work on days not identified as a public holiday.

DETAIL It is proposed that the WMRC Administration Office be closed from 4.00pm Tuesday 24 December 2019 and remain closed each day thereafter until reopening on Thursday, 2 January 2020. As most enquiries during this period will relate to waste disposal it is proposed that the Recycling Hotline number be forwarded to the West Metro Recycling Centre during that time so that clients and/or the public will not be unduly inconvenienced by this arrangement.

WMRC Officers would be required to make appropriate leave arrangements during this period. Public holidays will be observed on:

• Wednesday, 25 December 2019 (Christmas Day) • Thursday 26 December 2019 (Boxing Day) • Wednesday, 1 January 2020 (New Year’s Day)

It is proposed the West Metro Recycling Centre be opened on the following days and times over the Christmas and New Year period:

Tuesday 24 December 2019 7.30am - 3.45pm

Wednesday 25 December 2019 CLOSED

Thursday 26 December 2019 7.30am - 1.00pm

Friday 27 December 2019 7.30am - 3.45pm

Saturday 28 December 2019 7.30am - 1.00pm


Sunday 29 December 2019 10.00am - 1.00pm

Monday 30 December 2019 7.30am - 3.45pm

Tuesday 31 December 2019 7.30am - 3.45pm

Wednesday 1 January 2020 CLOSED

Thursday 2 January 2020 7.30am - 3.45pm

Friday 3 January 2020 7.30am - 3.45pm

Saturday 4 January 2020 7.30am - 1.00pm

Sunday 5 January 2020 10.00am - 1.00pm

It is also proposed that the West Metro Recycling Centre close at 1.00pm on the day of Friday 6 December 2019 to allow all WMRC staff to come together as a team for their Christmas function. The Recycling Centre would ordinarily close at 3.45pm. Member Council and commercial operators will need to be formally advised and an advertisement will need to be placed in the newspaper and on the Council website.

STATUTORY ENVIRONMENT Nil

CONSULTATION

Local public notice will be given on the WMRC Christmas and New Year closure times

REPORT IMPLICATIONS Policy Implications Nil

Financial Implications This is already accounted for in the 2019-20 budget

Strategic Implications This will contribute to the following Key Strategy:

5. Develop a strong and capable organisation

COMMENTS Nil

VOTING REQUIREMENT Simple majority


RESPONSIBLE OFFICER’S RECOMMENDATION That Council approve: 10.2.1 That the WMRC Administration Office and the West Metro Recycling Centre be closed

from 1:00pm on Friday 6 December 2019. 10.2.2 The WMRC Administration Office remain closed from 4:00pm on 24 December 2019

until 8:30am 2 January 2020. 10.2.3 The West Metro Recycling Centre be closed on Christmas Day (Wednesday 25 December

2019) and New Year’s Day (Wednesday, 1 January 2020). 10.2.4 Local public notice be given on the WMRC Christmas and New Year closure times.


INFORMATION BULLETINS

12 MOTIONS FOR WHICH PREVIOUS NOTICE HAS BEEN GIVEN

13 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN

14 MEMBERS’ QUESTIONS WITHOUT NOTICE

15 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION

16 MATTERS BEHIND CLOSED DOORS

17 BUSINESS NOT DEALT WITH FROM A PREVIOUS MEETING

18 GENERAL BUSINESS

19 CLOSURE OF MEETING Next Ordinary Meeting of Council: 5 December at Town of Cottesloe

Municipal Waste Advisory Council

Minutes

4.00pm Wednesday 9 October 2019

WALGA ONE70 Railway Parade, West Leederville

stefanf

Text Box

Attachment 9.3A

CONTENTS

1 PROCEDURAL MATTERS ......................................................................................................................................... 4

1.1 Presentation .................................................................................................................................................................. 4

1.2 MWAC Minutes tabled at WALGA State Council ........................................................................................................... 4

2 MINUTES OF PREVIOUS MEETING .......................................................................................................................... 4

2.1 Confirmation of the Previous MWAC Minutes .............................................................................................................. 4

2.2 Business Arising from the Previous MWAC Minutes ..................................................................................................... 4

3 DECISION ITEMS .................................................................................................................................................... 5

3.1 MWAC Structure and Funding*** ................................................................................................................................. 5

3.2 Submission on Local Government Waste Plans***....................................................................................................... 6

3.3 Submission on Waste Authority Data Strategy*** ....................................................................................................... 7

3.4 Submission on Auditor General Report on Local Government Performance*** .......................................................... 7

4 DISCUSSION ITEMS ................................................................................................................................................ 8

4.1 Climate Change Issues Paper ......................................................................................................................................... 8

5 INFORMATION ITEMS ............................................................................................................................................ 9

5.1 Senate Inquiry into the Product Stewardship Amendment Bill ..................................................................................... 9

5.2 CDS Progress .................................................................................................................................................................. 9

5.3 National Waste Policy – Action Plan .............................................................................................................................. 9

5.4 Waste Authority Business Plan 2019/20 Released ........................................................................................................ 9

5.5 Meet the Waste Authority Breakfast .......................................................................................................................... 10

5.6 Expressions of Interest – Bin Tagging & Household Hazardous Waste ....................................................................... 10

6 REPORTS .............................................................................................................................................................. 10

6.1 Working Groups/Committee Reports ......................................................................................................................... 10

7 OTHER GENERAL BUSINESS .................................................................................................................................. 10

8 NEXT MEETING .................................................................................................................................................... 10

ATTENDANCE

Cr Doug Thompson (Fremantle) Southern Metropolitan Regional Council Chair

Cr Les Price (Cue) WALGA State Council

Mayor Logan Howlett (Cockburn) WALGA State Council

Cr Peter Abetz City of Gosnells

Cr Murray Cook (Bunbury) Bunbury Harvey Regional Council

Cr Barry McKenna (Bayswater) Eastern Metropolitan Regional Council

Cr David Boothman (Stirling) Mindarie Regional Council

Mr Tim Youé Southern Metropolitan Regional Council OAG Chair

Mr Tony Battersby Bunbury Harvey Regional Council

Mr Steve Fitzpatrick Eastern Metropolitan Regional Council

Mr Gunther Hoppe Mindarie Regional Council

Ms Libby Eustance Western Metropolitan Regional Council

Ms Candy Wong Municipal Waste Advisory Council

Ms Tazra Hawkins Municipal Waste Advisory Council

Mr Mark Batty WA Local Government Association

APOLOGIES

Ms Rebecca Brown Municipal Waste Advisory Council

Ms Heather Squire Municipal Waste Advisory Council

Cr Lynne Craigie WALGA President

Cr Brooke O’Donnell (Kalamunda) Don

WALGA State Council Deputy Chair

Cr Jan Court (Gingin) WALGA State Council

Cr Graeme Bylund City of Greater Geraldton

Cr Terresa Lynes (Gosnells) Rivers Regional Council

Cr Andrew Maurice (Mosman Park) Western Metropolitan Regional Council

Mr Stefan Frodsham Western Metropolitan Regional Council

Mr Scott Cairns (Wanneroo) Metropolitan Local Government

Ms Sarah Cambetis Waste Team Intern

1 PROCEDURAL MATTERS

1.1 Presentation

Waste to Energy company, Avertas Energy, presented on their current project.

1.2 MWAC Minutes tabled at WALGA State Council

The Minutes of the Municipal Waste Advisory Council meeting held Wednesday, 28 August will be noted at the WA Local Government Association State Council meeting on Wednesday, 4 December.

2 MINUTES OF PREVIOUS MEETING

2.1 Confirmation of the Previous MWAC Minutes

MUNICIPAL WASTE ADVISORY COUNCIL MOTION (CR PRICE / CR COOK) That the Minutes of the meeting of the Municipal Waste Advisory Council held on Wednesday, 28 August be confirmed as a true and accurate record of the proceedings.

2.2 Business Arising from the Previous MWAC Minutes

A Issue August 2018 MWAC Item 3.4 Community and Industry Engagement Grant - Feedback

Action That the Municipal Waste Advisory Council endorse: 1. Providing feedback to the Waste Authority on the CIE Projects 2. Undertaking the following Projects as staffing capacity allows:

o Reuse Shop Awards o Non-Metropolitan Waste Summit o Container Deposit Scheme – events

Timeframe Status 1. Complete – response yet to be received

2. Waste Summit – Complete, CDS at events – ongoing, Reuse Shop Awards – in progress

B Issue December 2018 MWAC Item 7.1 State / Local Government Partnership Agreement

Action That the Municipal Waste Advisory Council investigate the development of a State / Local Government Partnership Agreement on Waste Management and Resource Recovery.

Timeframe Status In progress

C Issue December 2018 MWAC Item 7.2 TV and Computer Product Stewardship Scheme

Action That the Municipal Waste Advisory Council: 1. Write to the Environment Minister and Waste Authority requesting funding to assist Local Governments

impacted by the National Television and Computer Recycling Scheme. 2. Continue to advocate for State based Targets for the National Television and Computer Recycling

Scheme.

Timeframe Status 1. In progress 2. Ongoing

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3 DECISION ITEMS

3.1 MWAC Structure and Funding***

MUNICIPAL WASTE ADVISORY COUNCIL MOTION (CR PRICE / CR COOK) That the Municipal Waste Advisory Council:

1. Endorse Scenario 1 for MWAC Structure subject to the increase of State Council representation to 3 – one metropolitan and one non-metropolitan and one other member.

2. Endorse Scenario 1 for MWAC Structure and Funding which is to expand the Council’s membership to include: a. Regional Subsidiaries b. Beneficial Enterprises c. Regional Centres (Cities) d. Metropolitan Local Governments, with significant waste infrastructure (landfill/transfer station),

not currently member of Regional Council e. Voluntary Regional Organisations of Councils (VROC).

3. Agree that a differential base rate for MWAC membership be applied to Local Government entities in the Metropolitan ($5,000) and Non-Metropolitan areas ($2,000) in acknowledgement of the travel and associated costs for MWAC members in the Non-Metropolitan area.

In Brief

MWAC has considered various options for the restructure of the Council and were supportive of expanding the membership base.

This option would ensure that MWAC can continue to represent all Local Government entities with an interest in waste management.

Relevance to Strategic / Business Plan: This item relates to MWAC’s ability to represent the sector. Background The majority of MWAC’s current funding is from Regional Councils, WALGA and the Waste Authority (through the Household Hazardous Waste Program). Regional Councils and WALGA contribute the same amount – with the Regional Council contributing on the basis of population (and a minimum contribution). If Local Governments withdraw from Regional Councils this impacts the cost distribution for the remaining members. Comment MWAC exists to ensure all Local Government entities with an interest in waste are represented and have the opportunity to provide input into the sector’s advocacy and policy development. The proposed new structure and approach, in line with this purpose, is to expand MWAC’s Membership to include all Local Government organisations with a material interest in waste management. MWAC considered this issue at the August meeting. The Officers Advisory Group discussed the potential for the base level contribution to MWAC (currently $5,000 – plus a portion of funding related to population) to be a barrier for non-metropolitan Local Government entities. This issue has previously been raised by OAG members as there are substantial costs associated with travel and accommodation to attend meetings. Therefore the Officers have recommended that a differential base level contribution be applied to MWAC, with metropolitan Local Government entities paying $5,000 base level contribution and non-metropolitan Local Government entities paying $2,000. This was in recognition of the additional costs for participation for Local Government entities in the non-metropolitan area. Discussion at the Municipal Waste Advisory Council The group is supportive of a differential base level contribution to ensure a broad representation of metropolitan and non-metropolitan Local Government entities from across the state. Subsequent to further consideration of

5

Scenario 1 MWAC agreed to increase of State Council representation from one to three members (one metropolitan, one non-metropolitan and one other member) thereby increasing the MWAC membership from 20 to 22. Concern was raised as to when the proposed funding model would be adopted as some members have been invoiced for the 2019/2020 financial year. The Executive Manager highlighted that the new funding potential proposed in Scenario 1, where some members would see a decrease in their contribution, is contingent on the level of uptake. Furthermore, a significant amount of work will need to be undertaken to establish a new membership basis. A review of the MWAC structure was largely driven by changes in the Local Government Act and instigation of Regional Subsidiaries, therefore it would be judicious to await these reforms taking place in the first instance. The group will be updated with progress at the penultimate meeting of the current financial year where it is anticipated a decision can be made as to whether to proceed with the proposed funding model.

3.2 Submission on Local Government Waste Plans***

MUNICIPAL WASTE ADVISORY COUNCIL MOTION (CR PRICE / CR COOK) That the Municipal Waste Advisory Council endorse the Submission on DWER Local Government Waste Plan Resource Kit. In Brief

The Local Government Waste Plans are a requirement of the Waste Avoidance and Resource Recovery Strategy and present an opportunity to align Local Government outcomes.

It is important to ensure that in the Plans implementation the administrative burden on Local Government is minimized.

Relevance to Strategic / Business Plan:

Key Results Area 2: Advocacy. o Strategy 2.2: Making comment on relevant policy, programs, legislation and regulation. o KPI 5: Respond to all relevant State/Federal waste specific policy, programs, legislation and

regulation. Background The Department of Water and Environmental Regulation have released a Resource Kit – comprised of a Guidance Document and Template – for Local Government Waste Plans. MWAC staff provided DWER with some initial feedback on the Waste Plans prior to the release of the Draft requesting a more streamlined approach to the structure of the Plans. This feedback has only had limited incorporation. Submissions on the draft Waste Plan Resource Kit are due by 26 September. Comment MWAC discussed the draft MWAC Submission on the Waste Plans at the August meeting and the feedback from the Council was incorporated into the Submission. The draft Submission was also circulated to Local Governments for any comment. At the Officers Advisory Group meeting it was raised that the Department had also developed a Waste Plan Template for Regional Councils. Concern was expressed regarding what the Plan would include, as Regional Councils operations vary greatly and many waste related activities are carried out by the Regional Councils individual Local Government members. Additional commentary was included in the draft Submission regarding the Regional Council Waste Plan concept. Discussion at the Municipal Waste Advisory Council This item was passed with minimal discussion.

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3.3 Submission on Waste Authority Data Strategy***

MUNICIPAL WASTE ADVISORY COUNCIL MOTION (CR PRICE / CR COOK) That the Municipal Waste Advisory Council endorse the Submission on Waste Authority Data Strategy. In Brief

The Waste Authority released a draft Data Strategy for comment. MWAC considered a draft Submission at the Councils August meeting. The Submission is now presented for endorsement.



regulation. Background MWAC has an existing Policy Statement on Waste Management Data and Information Management and this has been used to guide the development of the draft Submission. The Submission on the draft Strategy was due 6 September. Comment MWAC considered the draft Submission at the August MWAC meeting and no amendments were made. Discussion at the Municipal Waste Advisory Council This item was passed with minimal discussion.

3.4 Submission on Auditor General Report on Local Government Performance***

MUNICIPAL WASTE ADVISORY COUNCIL MOTION (CR PRICE / CR COOK) That the Municipal Waste Advisory Council endorse the Submission to the Office of the Auditor General on Local Government Waste Management. In Brief

The Office of the Auditor General announced an inquiry into Local Government waste management service delivery in June 2019, focusing on auditing specific Local Governments.

A brief Submission to the inquiry has been developed, identifying the constraints on Local Government in delivering services and the range of factors which influence service delivery.



regulation. Background The Auditor General identified that the revised Waste Avoidance and Resource Recovery Strategy 2030 was published in February 2019 and outlines 3 key objectives and targets to ‘avoid’ waste generation, ‘recover’ resources and values from waste, and ‘protect’ the environment. The Auditor General considers that Local Governments have a key role to help the State progress best practice waste management approaches and encourage community participation.

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https://www.wastenet.net.au/documents/2/waste-management-data-and-information-management-policy-statement

The objective of the audit is to determine whether Local Governments plan and deliver effective waste management services to their communities.

The Auditor General identified the following lines of inquiry:

Are waste services planned to minimise waste and meet community expectations? Do local government entities deliver effective waste services? Does the State Government provide adequate support for local waste planning and service delivery?

Tabling of the Audit is anticipated in the first quarter of 2020.

Comment The Auditor General is focusing on auditing specific Local Governments – metropolitan and non-metropolitan and Regional Councils in relation to these objectives. The draft Submission that has been developed draws on previous Submissions and identifies the constraints on the Local Government sector in relation to service delivery and the relatively recent direction being provided by the State Government. The Officers Advisory Group discussed the relevance of the questions in the review to Regional Councils – particularly as one Regional Council had been included in the Audit. Commentary has consequently been included in the draft Submission identifying the variety of operations, approaches, Constitutions / establishment agreements which govern Regional Council operations. Discussion at the Municipal Waste Advisory Council The draft Submission references the general competency powers of Local Governments under the Local Government Act in response to the Auditor General’s lines of inquiry. Once initial findings are made public, it is expected that Local Governments who participated will be afforded a right of reply which will be incorporated into the final report.

4 DISCUSSION ITEMS

4.1 Climate Change Issues Paper

In Brief

The State Government has released a Climate Change Issues Paper which seeks to inform the development of a State Climate Change Policy. The Paper includes waste reduction as one of the 11 areas for action.

For Discussion

Key issues for inclusion in the WALGA Submission on the Climate Change Issues Paper. Background WALGA will be developing a comprehensive submission on the Climate Change Issues Paper, referencing the recently reviewed WALGA Climate Change Policy. There is an opportunity to provide waste specific input into the Submission. Officers discussed the matter and identified the following issues:

Importance of having a clear objective for the Policy, to ensure its implementation can be measured

Identification of initiatives that have occurred to date and their net results

Connection of emissions reductions and correct waste separation behaviour by the community

Use of recycled material, rather than raw materials as a key strategy with quantifiable benefits

Use of the Federal methodologies for net greenhouse gas reduction measurement

Linking the waste hierarchy and circular economy into the paper

Minimising waste generation and optimising resource recovery.

8

https://consult.dwer.wa.gov.au/climatechange/issues-paper/

Discussion at the Municipal Waste Advisory Council The State Government has committed to releasing a State Climate Change Policy in 2020 and it has not been made clear as to what the consultation phase will involve, if any. Local Governments are strongly encouraged to provide feedback individually or via the WALGA Submission in order to inform the creation of a Climate Change Policy for WA. Given the Issues Paper lacks detail, it was suggested that one line of inquiry could be to address issues pertaining to the Waste Levy and how it will be allocated to fulfil the objectives and targets of the Waste Avoidance and Resource Recovery Strategy 2030 and accompanying Action Plan.

5 INFORMATION ITEMS

5.1 Senate Inquiry into the Product Stewardship Amendment Bill

On 12 September 2019, the Senate referred the Product Stewardship Amendment (Packaging and Plastics) Bill 2019 to the Environment and Communications Legislation Committee for inquiry and report by Thursday of the first sitting week in May 2020.

Information regarding the bill can be found at the committee's website under 'Current Inquiries'. WALGA has been invited to develop a Submission for the Inquiry. Submissions are due by 21 November. A draft Submission will be developed in October/November and circulated for comment to the OAG and MWAC.

5.2 CDS Progress

The Scheme Coordinator has hosted a number of workshops across the State on how to set up a refund point.

The MWAC Executive Officer has presented to 2 Zone meetings and another grouping of Local Governments on the Scheme, opportunities and issues.

WALGA has been in discussion with Department of Planning and Department of Water and Environmental Regulation regarding the need to ensure that CDS infrastructure is expedited through the Planning process.

Discussion at the Municipal Waste Advisory Council Concern was raised over the lack of information available for Local Governments interested in becoming a Refund Point Operator. A considerable amount of detail required by the Scheme Coordinator for the tender process has been difficult, in some cases unrealistic, for interested parties to respond to without knowledge of what the network will be. It was also noted that the Scheme Coordinator will only provide software for IT equipment. Without any funding assistance, it would be almost impossible for community groups and isolated facilities to be involved in the CDS as a Refund Point Operator.

5.3 National Waste Policy – Action Plan

Following the COAG announcement regarding the development of a timeline for export bans for certain materials, the National Waste Policy Action Plan has been revised by the Federal Department of Environment. WALGA has provided comment into the development of the Action Plan via the Australian Local Government Association and focused on the need for a phased approach to any future export bans – including infrastructure and market development.

5.4 Waste Authority Business Plan 2019/20 Released

The Waste Authority Business Plan for the current financial year has now been released. The previous year’s Business Plan has also been released. An analysis of the Plans will be undertaken for the December MWAC meeting.

9

https://www.aph.gov.au/Parliamentary_Business/Committees/Senate/Environment_and_Communications/PackagingPlastics2019

https://www.wasteauthority.wa.gov.au/publications/category/business-plan

5.5 Meet the Waste Authority Breakfast

WALGA is hosting a meet the Waste Authority Breakfast on Wednesday 30 October at the Joondalup Resort. This will provide attendees with the opportunity to meet the new Waste Authority and discuss key issues in an informal setting. To register visit the WALGA Website.

5.6 Expressions of Interest – Bin Tagging & Household Hazardous Waste

WALGA received funding from the Community and Industry Engagement Grants to implement Bin Tagging with at least 5 Local Governments in the 19/20 financial year. The EoI to be part of the Program is out now and due 1 November 2019.

The Household Hazardous Waste Program is now seeking expressions of interest to host Temporary Collection Events and for new HHW Permanent facilities, the EoI’s for these are due 22 November 2019.

6 REPORTS

6.1 Working Groups/Committee Reports

1. Metropolitan Regional Council Working Group

Delegates/Nominees: Mr Tim Youé, Working Group Chair This Group met with the WALGA CEO and Chair of the Waste Authority on Monday 23 September.

2. Reducing Illegal Dumping Working Group Delegates/Nominees: n/a This Working Group has not met since the previous MWAC meeting.

3. Vergeside Collection Working Group Delegates/Nominees: n/a This Working Group has not met since the previous MWAC meeting.

4. State Government Container Deposit Scheme Advisory Group Representative: MWAC Executive Officer / Mr Tim Youé This Group met on 29 August to discuss the Regulations which will govern the Scheme’s implementation.

5. Container Deposit Scheme Policy Forum Representative: MWAC Chair The Policy Forum met on Monday 2 September to discuss the development of the Scheme and key issues to date.

6. Waste Reform Advisory Group Representative: MWAC Chair, MWAC Executive Officer and CEO of SMRC This Working Group has not met since the previous MWAC meeting.

7. State / Local Government Waste Partnership Agreement Working Group Representative: MWAC Chair, OAG Chair, Stefan Frodsham (WMRC) and Morné Hattingh (Karratha) This Working Group has not met since the previous MWAC meeting.

7 OTHER GENERAL BUSINESS The meeting closed at 5:21pm.

8 NEXT MEETING The next meeting of the Municipal Waste Advisory Council will be held at WALGA, Boardroom at 4:00pm on Wednesday, 11 December 2019.

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https://walga.asn.au/News,-Events-and-Publications/Events/Meet-the-Waste-Authority-Breakfast.aspx

6 Aug 2019

Audit and Risk Committee Terms of Reference

Establishment

The Audit and Risk Committee is established by the WMRC under section 7.1A(1) of the Local Government Act 1995.

Objective

The primary objective of the Audit and Risk Committee is to guide and assist the WMRC in carrying out its financial management and auditing functions; and report to Council on the organisation's progress of such matters.

Areas of responsibility

The Audit and Risk Committee is to:

• develop each year an Annual and a three year Strategic Audit Plan;

• review internal and external audit reports and ensure their recommendations areimplemented;

• recommend the appointment to council of an internal auditor, if circumstanceswarrant;

• oversee the implementation of any actions in accordance with regulation 16(f) of theLocal Government (Audit) Regulations 1996.

• guide and assist the WMRC in carrying out its functions:o under Part 6 – Financial Management, of the Local Government Act 1995;o in relation to audits conducted under Part 7 – Audit, of the Local Government

Act 1995; ando relating to other audits and other matters related to financial management.

• review the CEO’s report into the appropriateness and effectiveness of a localgovernment’s systems and procedures in relation to risk management, internalcontrol and legislative compliance, given to it by the CEO under regulation 17 of theLocal Government (Audit) Regulations 1996;

• develop a risk identification program and a strategy to address risk;

• once a year report on risk within the WMRC and satisfy itself that theappropriate controls and processes are in place and are adequate for dealing withthose risks;

stefanf

Text Box

Attachment 9.3B

6 August 2019

• make recommendations to Council on implementing strategies to mitigaterisk; and

• consider specific risks referred to it from Council.

Membership

Membership of the Audit and Risk Committee is comprised of three (3) members of Council.

Council at its discretion may appoint one representative of the community with local government experience and/or formal auditing or accounting or company director experience.

Meetings

The Committee meets as required and at least three times per year. Special meetings can be initiated by any committee member or an internal auditor.

Delegated Authority

There are no powers delegated to this Committee.

Reporting

Recommendations from this Committee will be referred to Council for consideration.

Term

Appointment is for two years; and members are eligible for re-appointment.

PER TONNE RATES ex GST GST inc GSTMember Council General Waste 145.00$ 14.50$ 159.50$

Member Council Bulk Waste 155.00$ 15.50$ 170.50$

Member Council Bulk Waste (Pre‐booked Collections) 125.00$ 12.50$ 137.50$

Member Council Greenwaste 35.00$ 3.50$ 38.50$

Member Council GO Bin Greenwaste 40.00$ 4.00$ 44.00$

OTHER SERVICES ex GST GST inc GST

Member Council Recyclables Handling Fee (per tonne)

(by prior arrangement only; haulage to be reimbursed at cost)20.00$ 2.00$ 22.00$

Member Council Pre‐Booked Collection Service Cover Charge

(by prior arrangement only; collections to be reimbursed at cost)7%

UNIT RATES ex GST GST inc GST

Member Council Bulk Waste Tip Pass 36.36$ 3.64$ 40.00$

Member Council Greenwaste Tip Pass 18.18$ 1.82$ 20.00$

PER TONNE RATES ex GST GST inc GSTNon‐member Council General Waste 200.00$ 20.00$ 220.00$

Non‐member Council Bulk Waste 200.00$ 20.00$ 220.00$

Non‐member Council Bulk Waste (Pre‐booked Collections) 135.00$ 13.50$ 148.50$

Non‐member Council Greenwaste 80.00$ 8.00$ 88.00$

Non‐member Council GO Bin Greenwaste (ONLY by prior arrangement) 90.00$ 9.00$ 99.00$

OTHER SERVICES ex GST GST inc GST

Non‐member Council Pre‐Booked Collection Service Cover Charge

(by prior arrangement only; collections to be reimbursed at cost)12%


Non‐member Council Bulk Waste Tip Pass 109.09$ 10.91$ 120.00$

Non‐member Council Greenwaste Tip Pass 54.55$ 5.45$ 60.00$

Interest payable on accounts outstanding for >35 days

1/3 ver: 191101.1

Phone: (08) 9384 4003 I Email: [email protected]

Postal Address: 2/317 Churchill Avenue, Subiaco

8% per annum calculated daily

Weekdays: 7.30am‐3.45pm I Weekends: 10:00am‐1:00pm I Public Holidays 7.30am‐1:00pm

Closed Christmas Day, New Year's Day & Good Friday

Local Governments

2019/20 Fees & Charges

Effective 25 November 2019

West Metro Recycling Centre

Corner Brockway Road & Lemnos Street, Shenton Park

Western Metropolitan Regional Council

Attachment 10.1A* indicates changes

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*

*

PER TONNE RATES ex GST GST inc GSTCommercial General Waste 200.00$ 20.00$ 220.00$ Minimum charge 72.73$ 7.27$ 80.00$

Commercial Greenwaste 80.00$ 8.00$ 88.00$

Minimum charge 36.36$ 3.64$ 40.00$

Commercial GO bin Greenwaste (ONLY by prior arrangement) 90.00$ 9.00$ 99.00$

Minimum charge 36.36$ 3.64$ 40.00$


Boot Load ‐ General waste 27.27$ 2.73$ 30.00$ Boot Load ‐ Greenwaste 18.18$ 1.82$ 20.00$ Small Trailer ‐ General waste 72.73$ 7.27$ 80.00$ Small Trailer ‐ Greenwaste 36.36$ 3.64$ 40.00$ Small Trailer ‐ Sand and rubble 159.09$ 15.91$ 175.00$

Mattresses (each; will be recycled) 22.73$ 2.27$ 25.00$

Mattress Bases (each; will be recycled) 22.73$ 2.27$ 25.00$

Degassing Refrigerated Appliances (each; will be recycled)

Covers domestic and commercial refrigerators, freezers

and air‐conditioners

13.64$ 1.36$ 15.00$

Asbestos (per sheet) (3 sheets max per person per visit) 13.64$ 1.36$ 15.00$

Tyre Passenger, L.T. & 4 x 4 (each) 6.36$ 0.64$ 7.00$ Tyre Passenger, L.T. & 4 x 4 on rim (each) 10.91$ 1.09$ 12.00$ Tyre Truck (each) 16.36$ 1.64$ 18.00$ Tyre Truck on rim (each) 27.27$ 2.73$ 30.00$ Tyre Super Single (each) 27.27$ 2.73$ 30.00$ Tyre Tractor/Grader (each) 90.91$ 9.09$ 100.00$ Tyre Other sizes on application


2/3 ver: 191101.1

Mattress and base disposal fees will be waived for Member Council residents during National Recycling Week each year



as applicable


PROBLEMATIC WASTE CHARGES ‐ NB: Domestic amounts only




NB: A small trailer is 6x4 i.e. 1.8m by 1.2m or smaller. All larger trailers will be charged at the per tonne rate applicable to

the appropriate waste classification




Commercial and General Public

*

OTHER CHARGES ex GST GST inc GST

Penalty ‐ Tipping with no payment (each) 100.00$ 10.00$ 110.00$ Penalty ‐ Tipping highly contaminated GO Bin Greenwaste (per tonne) 110.00$ 11.00$ 121.00$ Not applicable to Member CouncilsSpecial event access ONLY by prior arrangement (30 mins or part thereof) 105.00$ 10.50$ 115.50$ Weighbridge usage charge ONLY by prior arrangement (per weight) 20.00$ 2.00$ 22.00$ Green handling charge ONLY by prior arrangement (per tonne) 5.00$ 0.50$ 5.50$ Single session workshop (each) 4.55$ 0.45$ 5.00$ Registration through online booking portal is required which may impose small additional booking fee

Bulk and General Waste 0 ‐ 1,199 tonnes 0%

Bulk and General Waste 1,200 ‐ 2,399 tonnes 5%

Bulk and General Waste 2,400 ‐ 3,999 tonnes a further 5%

Bulk and General Waste 4,000 ‐ 9,999 tonnes a further 5%

Bulk and General Waste Over 10,000 tonnes a further 5%

Greenwaste 0 ‐ 599 tonnes 0%

Greenwaste 600 ‐ 1,199 tonnes 5%

Greenwaste Over 1,200 tonnes a further 5%


3/3 ver: 191101.1







Discounts available by prior arrangement for account customers only. Discounts are calculated on a financial year basis.

Once a customer passes a discount threshold, the discount will apply to all tonnes received from that customer in a financial

year. Discounts are not applicable for WMRC Member Councils or for WMRC's Pre‐booked Bulk Service.



Other


DISCOUNTS FOR HIGH VOLUMES

*

**

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agenda - western metropolitan regional council...2019/11/07 · applications for leave of absence...

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