agenda ordinary meeting of council 5 july 2013 · dear elected member . the next ordinary meeting...

AGENDA

ORDINARY MEETING OF COUNCIL

5 JULY 2013

Ordinary Meeting of Council 5 July 2013 1 of 66

AGENDA

ORDINARY MEETING OF COUNCIL

5 JULY 2013

NOTICE OF MEETING

Dear Elected Member The next Ordinary Meeting of the Shire of Mount Magnet will be held on Friday 5 July 2013 in Council Chambers commencing at 1:00pm. Geoff Brooks CHIEF EXECUTIVE OFFICER 01 July 2013

DISCLAIMER

No responsibility whatsoever is implied or accepted by the Shire of Mount Magnet for Any act, omission, statement or intimation occurring during this meeting. It is strongly advised that persons do not act on what is heard at this meeting and should only rely on written confirmation of Council’s decision, which will be provided within fourteen (14) days of this meeting.


SHIRE OF MOUNT MAGNET Agenda for the Ordinary Meeting of Council

In Council Chambers, Lot 163 Hepburn Street, Mount Magnet 5 July 2013 at 1:00pm

TABLE OF CONTENTS

1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS ............................. 4

2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE .......................... 4

3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE .................... 4

4. PUBLIC QUESTION TIME AND ADDRESS BY MEMBERS OF THE PUBLIC ............. 4

4.1 Public Question Time ...................................................................................... 4 4.2 Address by Members of the Public .................................................................. 4

5. APPLICATIONS FOR LEAVE OF ABSENCE ............................................................... 4

6. DEPUTATIONS / PRESENTATIONS / SUBMISSIONS ................................................ 4

7. CONFIRMATION OF MINUTES OF PREVIOUS MEETING ......................................... 4

7.1 Minutes of the Ordinary Meeting held on 1 June 2013 ..................................... 4

8. ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION ................... 5

9. PETITIONS ................................................................................................................... 5

10. DECLARATIONS OF INTEREST .................................................................................. 5

11. BUSINESS DEFERRED FROM PREVIOUS MEETING ................................................ 5

12. REPORTS .................................................................................................................... 6

12.1 Monthly Report - Chief Executive Officer ......................................................... 6 12.2 Monthly Report - Works Manager .................................................................. 15 12.3 Monthly Report - EHO/Building Surveyor ...................................................... 20 12.4 Monthly Financial Report to 31 May 2013 ..................................................... 22 12.5 Accounts for Payment ................................................................................... 46 12.6 Local Government Elections 19 October 2013 .............................................. 50 12.7 2012/2013 Corporate Business Plan Action List ............................................ 51 12.8 Tender 12/13 – 06 – Provision of Financial and Accounting Services ............ 58 12.9 Mainstreet and Recreation Precinct Master Plans ......................................... 60 12.10 Members Meeting Fees and Allowances ....................................................... 62 12.11 Infrastructure Asset Management Documentation ......................................... 64

13. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ................................ 66

14. NOTICE OF MOTIONS FOR THE NEXT MEETING ................................................... 66

15. CONFIDENTIAL BUSINESS ....................................................................................... 66

16. LATE AGENDA ITEMS ............................................................................................... 66

16.1 2013/2014 Statutory Budget .......................................................................... 66

17. ELECTED MEMBER MATTERS ................................................................................. 66

18. NEXT MEETING ......................................................................................................... 66

19. CLOSURE OF MEETING ........................................................................................... 66


SHIRE OF MOUNT MAGNET Agenda for the Ordinary Meeting of Council

In Council Chambers, Lot 163 Hepburn Street, Mount Magnet 5 July 2013 at 1:00pm

1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE At the Ordinary Meeting on 1 June 2013, leave of absence for this meeting was approved for Cr Brand.

3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE

4. PUBLIC QUESTION TIME AND ADDRESS BY MEMBERS OF THE PUBLIC 4.1 Public Question Time 4.2 Address by Members of the Public

5. APPLICATIONS FOR LEAVE OF ABSENCE

6. DEPUTATIONS / PRESENTATIONS / SUBMISSIONS

7. CONFIRMATION OF MINUTES OF PREVIOUS MEETING 7.1 Minutes of the Ordinary Meeting held on 1 June 2013

OFFICER RECOMMENDATION Moved: Seconded: That the minutes of the Ordinary Meeting held on 1 June 2013 as circulated be confirmed as a true and correct record of proceedings.

CARRIED/LOST


8. ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION

9. PETITIONS

10. DECLARATIONS OF INTEREST

11. BUSINESS DEFERRED FROM PREVIOUS MEETING


12. REPORTS

12.1 Monthly Report - Chief Executive Officer

File: AD-REP Officer: Geoff Brooks - CEO Amended by: Nil Disclosure of Interest: Nil Meeting Date: 5 July 2013

Voting Requirements Simple Majority

Current Personnel

Based on the Organisation Structure, personnel as at 5 July 2013 are as follows: Administration Chief Executive Officer Geoff Brooks Finance Manager Maureen Murat Administration Manager Vacant Finance Assistant Helga Goerigk Administration Assistant Ronella Kelly Customer Service Officer Amber Seivwright Library Officer Vacant Relief Library Officer Bruce Greene (Casual) Tourism Promotions &

Development Officer Karen Morrissey

Youth & Community Events Officer

John McKrill (Casual) Kylee Mollentze (Casual) Meleisha Exon (Casual)

Works Department Works Manager Jon Jones Works Supervisor Vacant Works Leading Hand Peter Lethborg Plant Operator Noel Curley Neville Kelly Gardener/Labourer Clayton Gilbert Robyn Norman Cleaner Sophie Singh Kathy Shaw Swimming Pool Manager JJ Amella Caravan Park Manager Bill Moses & Kate Hutchison Ranger Contract Peter Smith EHO/Building Surveyor Contract Bill Atyeo Grant Writing and Administration Services

Contract Empress Administration

Financial & Accounting Services

Contract Mid West Financial


Aerodrome

Statistics for the Bluey Osmond Aerodrome for financial year 2011/2012 and YTD are as follows:

BLUEY OSMOND AERODROME STATISTICS 2011/2012

MONTH Landings Revenue ($) Inbound Outbound Revenue

($) Total

Revenue ($)

July 54 7,947 113 133 1,680 9,627 August 67 8,276 247 181 1,927 10,203 September 64 8,080 330 301 2,109 10,189 October 85 11,823 398 373 1,360 13,183 November 83 10,999 410 424 1,535 12,534 December 78 10,844 408 388 829 11,673 January 71 10,552 413 421 1,004 11,556 February 67 N/A 421 421 N/A N/A March 82 23,659 876 880 41,469 65,128 April 73 11,309 839 805 11,956 23,265 May 72 9,493 941 950 13,753 23,246 June 78 11,186 869 878 12,705 23,891 TOTAL 874 124,168 6,265 6,155 90,327 214,495

BLUEY OSMOND AERODROME STATISTICS 2012/2013

MONTH Landings Revenue ($) Inbound Outbound Revenue

($) Total

Revenue ($)

July 89 11,589 903 885 13,491 25,080 August 84 12,429 955 967 14,503 26,932 September 76 12,943 842 846 12,359 25,302 October 86 13,344 899 885 13,461 26,805 November 91 13,699 946 987 14,586 27,961 December 79 12,433 793 814 12,125 24,558 January 89 12,968 921 892 13,929 26,897 February 90 13,466 869 862 10,387 23,853 March 89 14,441 989 999 15,000 29,441 April 89 14,317 1,049 967 15,212 29,529 May 101 16,768 1,164 1,181 17,983 34,751 June TOTAL 963 148,396 10,330 10,285 153,036 301,433


Public Library

Patronage statistics for the Library for the financial year 2011/2012 & YTD are as follows:

PUBLIC LIBRARY STATISTICS 2011/2012

MONTH Patrons Enquiries Books Borrowed

Interlibrary Loans

Internet Access

Total Revenue

($) July 101 16 63 2 33 83 August 80 61 57 3 44 98 September 98 82 71 11 25 92 October 108 139 63 8 46 113 November 116 107 77 6 30 79 December 68 7 48 2 31 69 January 85 21 90 4 28 91 February 93 38 78 28 51 209 March 161 52 48 10 96 226 April 115 282 68 4 58 120 May 119 100 68 9 56 130 June 103 21 51 1 59 195 TOTAL 1247 926 782 88 557 1,505

PUBLIC LIBRARY STATISTICS 2012/2013

MONTH Patrons Enquiries Books Borrowed

Interlibrary Loans

Internet Access

Total Revenue

($) July 125 26 37 3 39 45 August 92 25 34 8 66 138 September 72 59 20 11 35 75 October 85 38 25 13 29 47 November 85 54 51 7 47 55 December 63 15 34 0 45 105 January 43 32 37 0 22 40 February 47 4 7 0 11 20 March 62 5 7 1 26 44 April 26 0 6 3 12 15 May 102 44 14 1 62 114 June TOTAL 802 302 272 47 394 698


Memorial Swimming Pool

Statistics for the Swimming Pool for the financial year 2011/2012 and YTD are as follows:

MEMORIAL SWIMMING POOL STATISTICS 2011/2012

MONTH Adult Child School Total Total

Revenue ($)

July August September October 81 273 NA 354 510 November 337 406 88 831 1,109 December 492 612 21 1,125 1,564 January 443 621 9 1,073 1,376 February 327 499 505 1,331 1,287 March 234 237 97 568 1,086 April May June TOTAL 1,914 2,648 720 5,282 6,931

MEMORIAL SWIMMING POOL STATISTICS 2012/2013

MONTH Adult Child School Total Total

Revenue ($)

July August September October 168 565 55 788 0 November 252 491 152 895 0 December 290 542 30 862 0 January 697 1,101 0 1,798 0 February NA NA NA NA 0 March 299 444 120 863 0 April May June TOTAL 1,706 3,143 357 5,206 0


Fitness Centre

Statistics for the Fitness Centre for the YTD are as follows:

FITNESS CENTRE STATISTICS

MONTH Activity (Hours) Memberships Attendance Total

Revenue ($) Monthly % Weekly Monthly Annual

July August September October November December January February March* 26 16 - 4 8 35 891 April 60 11 - 3 3 77 382 May 34 6 3 7 0 34 311 June TOTAL 120 33 3 14 11 146 1,584

* Fitness Centre opened 23 March 2013.


Caravan Park

Statistics for the Caravan Park for the financial years July 2008 to June 2012 and YTD are as follows:

CARAVAN PARK STATISTICS JULY 2008 - JUNE 2012

MONTH Revenue 2008/2009

($)

Revenue 2009/2010

($)

Revenue 2010/2011

($)

Revenue 2011/2012

($) July 13,120 18,715 22,217 24,029 August 15,261 18,984 23,161 33,011 September 13,728 18,647 20,748 25,728 October 7,874 10,198 13,058 18,328 November 4,315 7,736 5,976 15,739 December 2,229 8,404 10,679 12,912 January 4,959 5,174 8,644 7,292 February 2,357 7,876 11,382 16,259 March 4,085 4,748 10,206 16,710 April 6,527 9,475 13,141 20,639 May 10,271 14,187 14,087 24,258 June 6,652 18,858 20,435 29,979 TOTAL 91,377 143,003 173,736 $244,883

CARAVAN PARK STATISTICS 2012/2013

MONTH Cabins (8) (Ensuite)

Cabins (9) (No Ensuite) Sites (36) Total

Visitors Total

Revenue ($) Nights % Nights % Nights %

July 129 52 33 13 716 64 1192 26,292 August 64 26 119 43 655 59 1030 30,231 September 150 63 264 98 649 60 947 39,905 October 160 65 85 30 309 28 506 20,471 November 163 68 151 56 174 16 286 21,359 December 111 48 10 4 152 14 212 11,958 January 135 54 29 10 123 11 412 12,288 February 143 63 75 11 79 8 192 16,856 March 66 27 28 10 19 2 121 12,773 April 55 22 37 14 78 7 102 17,098 May 101 41 24 9 491 44 634 21,565 June TOTAL 1,404 48 1,069 27 4,646 28 5,577 229,762


Visitor Centre

Patronage statistics for the Visitor Centre for the financial year 2011-2012 and YTD are as follows:

VISITOR CENTRE STATISTICS 2011-2012

MONTH Visitors (Total)

Visitors (Museum)

Museum Visitor %

Museum Entry

Revenue ($)

Visitor Centre

Revenue ($)

Commission ($) Adult Child Adult Child Adult Child

July August September October November December January February March April 174 23 117 9 69 82 N/A 155 May 400 5 254 2 63 40 N/A 393 June 433 0 260 10 60 0 N/A 315 TOTAL 1,007 28 631 21 64 40 N/A 863

VISITOR CENTRE STATISTICS 2012-2013

MONTH Visitors (Total)

Visitors (Museum)

Museum Visitor %

Museum Entry

Revenue ($)

Visitor Centre

Revenue ($)

Commission ($) Adult Child Adult Child Adult Child

July 553 22 318 14 57 63 835 2,785 251 August 663 3 292 0 44 0 1,460 2,115 236 September 508 21 224 6 44 28 1,120 4,994 729 October 243 19 132 11 54 57 660 876 250 November 71 14 48 14 67 100 240 1,851 244 December 49 3 20 2 40 67 100 59 197 January 1 0 1 0 100 0 5 0 0 February 34 0 31 0 91 0 155 2,846 483 March 28 0 21 0 75 0 105 659 139 April 103 8 48 4 47 50 225 2,557 461 May 249 9 109 5 44 55 545 1,667 324 June TOTAL 2,253 90 1,135 5 62 37 5,450 20,409 3,314


Ranger

Ranger statistics to 31 May 2013 are as follows:

RANGER ATTENDANCES MONTH Comments May • I attended Mount Magnet on Monday 29 and Tuesday 30 April

2013. Patrols were conducted of the townsite and surrounding areas and license enquiries made.

• One complaint was received. The alleged offender was not at home when I called to question him and he is believed to have left town for some time. I will attempt to speak with him on the next visit.

• A flyer and expression of interest sheets were prepared in readiness for the cat sterilisation program in July. Accommodation was arranged for the Vet and students from Murdoch during their visit. Professor Ian Robinson and a group of final year Veterinary students from Murdoch University will arrive on Wednesday 3 July and perform health checks, sterilisations and micro chipping of cats and dogs over a two day period. Funding for this has been sourced from the Cat Act Implementation Grant. A microchip reader has also been purchased as part of this program. This is in response to legislation that requires cats to be registered, sterilised and micro chipped from 1 November 2013.

• I also attended Mount Magnet on Tuesday 7 May 2013. This was an additional visit at the request of the CEO.

• Two unregistered Labradors had been accused of attacking neighbours chooks. I spoke with the complainant who identified the dogs responsible. I then interviewed the owner of the dogs who admitted being aware of the behaviour of his dogs. Following the interview, the owner attended the Shire and paid the amount of $610 which included four $100 fines, two $75 impound fees and two one year registration fees of $30 each. The dogs were then returned to him.

• On Thursday 9 May 2013 another dog attack prompted a request from the CEO for another visit. I attended Mount Magnet and found that several dogs had maimed a pet goat and had attacked another person’s dog. Following investigations, all of the dogs involved have been seized or surrendered and impounded. The dogs were from various locations around town.

• I was called back on Wednesday 15 May 2013 to destroy the dogs that had been impounded from the previous visit. The dogs had been held for over 72 hours and had remained unclaimed.

• I attended Mount Magnet on Monday 20 and Thursday night 23 May 2013. Patrols were conducted of the townsite and surrounding areas and license enquiries made. There were no new complaints.


Grants

Statistics for Empress Administration for the financial year 2012-2013 are as follows:

Project Grant Grant Amount Total Cost Status Close

Date Result

Development of Recreation Centre Use Master Plan

CSRFF – Small Grant (DSR) $11,195 $22,390 Submitted NA Successful

Upgrade Irrigation System to Town Oval CSRFF – Small Grant (DSR) $27,210 $54,420 Submitted NA Successful Swimming Pool Shade Sails CSRFF – Annual Grant (DSR) $32,000 $80,000 Submitted NA Successful Upgrade Recreation Centre, Youth Centre and Skatepark

CSRFF – Forward Planning Grant (DSR) $400,000 $800,000 Submitted NA Not Successful

Community/ School Pathway Regional Bicycle Network (DoT) $9,796 $19,796 Submitted 26/10/2012 Successful Conservation of Rural Transaction Centre Conservation of Cultural Heritage

(Lotterywest) $77,800 $157,351 Submitted 02/11/2012 Not

Successful Conservation of Shire Office Conservation of Cultural Heritage

(Lotterywest) $33,750 $84,246 Submitted 02/11/2012 Successful

Fitness Equipment Small Grant Scheme (MWDC) $10,000 $17,146 Submitted Ongoing Successful Upgrade to Children’s Swimming Area Mid-West Investment Plan (MWDC) $80,000 $240,000 EOI

Submitted NA Not

successful Upgrade Recreation Centre, Youth Centre and Skatepark

Mid-West Investment Plan (MWDC) $400,000 $801,500 EOI Submitted

NA Deferred

Development of Main Street Master Plan Residual Funding (MWDC) $7,500 $26,640 Submitted NA Partly Successful

Caravan Park Amenities Upgrade Tourism Industry Regional Development Fund (Dept Resources, Energy & Tourism)

$250,000 $675,640 Submitted 14/12/2012 Successful

Rectifying Runway Deformities Regional Airport Development Scheme $25,000 $50,000 In progress 22/02/2013 Pending Replace Wind Indicator & Lighting Regional Airport Development Scheme $7,500 $15,000 In progress 22/02/2013 Pending Replace Cones and Gables Regional Airport Development Scheme $10,000 $20,000 In progress 22/02/2013 Pending Install Non-Potable Water Supply to Terminal Building

Regional Airport Development Scheme $7,500 $15,000 In progress 22/02/2013 Pending

Extend Apron Regional Airport Development Scheme $75,000 $150,000 In progress 22/02/2013 Pending Mount Magnet CCTV System National Crime Prevention Fund $23,156 $39,789 In progress 29/05/2013 Pending

OFFICER RECOMMENDATION

Moved: Seconded: That Council receives the Chief Executive Officer’s report.

CARRIED/LOST Ordinary Meeting of Council 5 July 2013 14 of 66

12.2 Monthly Report - Works Manager File: AD-REP Officer: Jon Jones – Works Manager Amended by: Nil Disclosure of Interest: Nil Meeting Date: 5 July 2013 Voting Requirements Simple Majority

ROAD WORKS/MAINTENANCE & GRADING - COMPLETED Palmer Wells Road to Tourist Loop T/O Maintenance grade due to scouring Lennonville Road Maintenance grade due to scouring Tourist Loop Road Maintenance grade due to tram lining &

scours Mount Farmer Road – SLK 34.00 – 54.00 Maintenance grade severe corrugations Unsealed Rural Roads – Establish Bores and Soaks

Drilling company JSW Drilling completed installation of water bores on Yowergabbi Rd 60m and Wondinong Rd 20m.

Laurie Street (Intersection of Richardson Street and Wallace Street)

RTR Project – Improve surface drainage and reseal affected 46m section: works continuing

Metro Traffic Counters 3 x Counters placed on Cue/Paynesville Road, Tourist Loop Road and Hill 50 Road

Mount Farmer Road Commenced repairs to sections of road suffering surface blowouts @SLK 31.5, 39.0, 55.5 & 58.0

Town Sealed Streets/Aspault seals/ Hill 50Road/Lennonville - Road to Blackcat T/0

Photo record taken and forwarded to Greenfield Technical Services for Roads to Recovery Grants submission. Greenfeild invited to quote preparation of Scope of Works, prepare Annual Submission, prepare Tenders, Project Manager & Supervise

ROAD MAINTENANCE /GRADING - COMMENCED All Rural Roads Signage, Delineators and Guide Posts

Replacement and installation subject to further inspection and report to be carried out by works Manager in May 2013 (deferred due to aerodrome works)

T Junction Laurie/Naughton Streets – Drainage improvements

Drainage improvements to be carried out by contractor Monday 27th May 2013. Works to be directed by Greenfield Technical Services. Kerbing/Culvert Headworks and spoon drains to be completed

ROAD MAINTENANCE/GRADING - PLANNED Attwood Street Install replacement kerbing by local

contract. Watson Street Install replacement kerbing by local

contract. Wynyangoo/Wondinong Road Realignment • Install delineators to new cattle grid

• Install guide grid signage to project alignment


ROAD MAINTENANCE/GRADING - PLANNED Mount Farmer Road • SLK 26.4 – 31.4 Re-instate road signs,

guideposts and delineators. • Replace missing “Mount Farmer Rd”

sign (on order) Hepburn Street Repair broken/missing sections of traffic

island kerbing by contract (opposite butcher shop & Museum)

Cue/Paynesville Road Carry out repairs to road where surface blowouts have occurred

Cue/Paynesville Road to Boundary Maintenance grade All Other Rural Road Maintenance Grading Maintenance grading subject to further

inspection by works manager/grader operator.

TOWN MAINTENANCE Town Gardens, Lawns, Parks and Oval • Maintenance carried out as per week/fortnight program. • Mowing, whippersnipping, weeding, pruning and gardening. Town Streets and Laneways • Litter and broken glass removed from streets, reserves and laneways – ongoing. • Town Maintenance staff have concentrated on towns laneways during May. • Whippersnip grass growth on street verges and traffic islands. • Sweeping Town CBD with Shire Sweeper. Waste Site • Waste burial and site maintenance twice weekly Tuesday and Friday Litter Removal • Empty Tourist Loop Road bins, Aerodrome bins and litter pick surrounds including the

Granites Building, Plumbing, Air-conditioning and Electrical maintenance carried out as required. • Caravan Park ablutions blockage • Caravan Park Leach drains • RCD + Test & Tagging • Check and repair air conditioner at Recreation Centre • Supply and fit missing electrical mains connection box at 161 Hepburn Weed spraying • No weed spraying carried out this month. Next programmed control in July. OTHER WORKS - COMPLETED Pool and Grounds • Carry out off season grounds maintenance ie..mowing, edging, whippersnip and

garden maintenance. • Carry out off season water quality control maintenance • Change out recirculation pump/motor with exchange unit. Worn pump/motor unit

being refurbished (note: an increased water flow has been noted since fitment of exchange pump)

• Shade sail anchor posts installed • Paving reinstatement carried out due to damage during shade sail installation • Locate and unblock water recirculation pipeline • Chlorine control unit returned and placed in pool plant shed


OTHER WORKS - COMPLETED Aerodrome Works • Daily/Weekly Serviceability Inspections/lighting checks and tests/minor maintenance

carried out and recorded. • RFDS call-out notification of aircraft arrival – none recorded • Paint serviceable Apron Markers and Apron Cones - ongoing • Hoe out weed growth around immediate vicinity of runway lights - ongoing • Runway 16/34 Strips rolled to compact and crush/bury stones - ongoing • Runway 04/22 rolled to compact and crush/bury stones - ongoing • Automatic Weather Information Broadcaster (AWIB ) - A fault (weak transmission) has

been rectified. A permanent NOTAM has been issued describing new frequency and access.

• Windmill repairs – install new platform. • Water Tank – repair leaking pipe. Re-circulate excess water back to bore. • Weed Control – Terminal and surrounds/Water tank base Town-site weed control • Carry out general herbicide weed control (ongoing weed control program) follow up

spraying to be carried out in July Museum Sand Pad • Contractor engaged to shape, water bind and compact existing sand soil deposited at

south end of museum grounds. Shire completed Reticulation Maintenance (Council Owned) Oval Water supply and Oval Reticulation Pump • Install new flow switch wiring to reticulation water storage supply pump and Oval

reticulation pump. Pool • Prepare “Scope of Works” and Invite quotes “Remove & Replace Ballast Tank”. • Prepare “Scope of Works” and invite quotes “Remove & replace Dive wall with tiled

wet deck. RSL Memorial • Clean scale from memorial stone work prior to Anzac Day. Coat stone with suitable

sealant. Fire Control • No fire emergency assistance required in report month Footpaths – Criddle Street to Laurie Street Dual Use Path • Shire box out, prepared and levelled area for footpath construction. Suitable

contractor engaged to construct pathway. Private Works • Deliver gravel to Commercial Hotel Caravan Park • Assistance given when required. • Gray water leaching system blocked with water backing up into ablutions. Required

tanks to be emptied on a weekly basis. Excavated to leach drains and discovered them not leaching to surrounding soil. Dug three lateral channels to allow water to drain away, backfilled with a layer of blue-metal to allow drainage. System appears to have stabilized. Monitoring will be carried out by Caravan Park Managers.

Basketball Courts • Repair Perimeter Fencing • Clear and level dirt build – up around court edges Cemetery • Prepare grave for funeral 7 June 2013 Pick up and deliver half pallet of paper to Shire Administration Building. Waste Disposal Site – Renew Refuse Site Licence.


PLANNED WORKS Waste Disposal Site • Backfill, level and track roll with dozer compactor waste disposal pit. Create bund wall

and truck ramp Weed Spraying • Town street verges/laneways and reserves Aerodrome • Remove to ground level dying tree outside terminal (tree is dropping dead limbs) • Remove windrowed debris and debris heaps – commenced • Remove windrowed soil excavated during drainage improvements to runway 34

turning node • Poison rabbits in vicinity of aerodrome – winter months • Organise and carry out maintenance works to reflect items listed in CASA audit and

recommendations report – commenced • Place fine gravel, water bind and compact against runway edges – commenced

(1000m to be completed) • Place fine gravel, water bind and compact against cement hardstand in parking area • Place fine gravel, water bind and compact taxiway and apron edges • Roll and compact Runway 04/22 + strips – commenced • Roll and compact Runway 16/34 strips - commenced Town Oval • Repair vandalised lighting – quote invited from suitable qualified contractor. Pool – • “Remove & Replace Ballast Tank” subject to quote. • “Remove & replace Dive wall with tiled wet deck” subject to quote. • Top Dress and level Lawns after installation of Shade Sail structures. • Sweep and clean paved areas. Employee Position Reviews • Carry out employee position reviews. Footpaths • Criddle St to Laurie St Dual Use Path: Shire operator prepared and levelled area for

footpath construction. Suitable contractor engaged to construct pathway. • Museum Grounds: Construct a pedestrian pathway from street verge to rear access

door. Unit 1 Pensioner Units • Clean, paint and minor repairs to fixtures. Museum • Perimetre Security Fence – Contractor engaged to repair chainmesh fence adjacent

to Fitness Centre and Museum grounds • As requested assist Museum staff construct and extend earth platform at south end of

museum reserve Laurie Street and Criddle Street Verge adjacent to School – Remove 150m – 200m of unsuitable backfill and replace with laterite gravel. Water Bind and Compact to level. MEETINGS/TRAINING Works Department Toolbox/Safety Meetings/Training Managers Works Meetings with CEO – Attend meetings as required First Aid Course – Several Works, 1 x Admin and 1 x Caravan Park employees attend Chainsaw Operators Course – 1 x Works employee completed training. Other have completed training earlier. Works Manager and RoadTech Works Supervisor/Greenfield Project Supervisor conduct on site meetings as work progresses at Laurie St/Naughton St Intersection


PLANT P201 Volvo Loader • As part of insurance repairs, fit Windscreen wiper motor and blades holders. • Trace fault with “self greasing system” and repair P 221 Nissan 6wheel Tipper – PTO has developed hydraulic oil leak, to be repaired next service schedule. New Holland Tractor – Replace weak bonnet strut, EGR Hose, 3point linkage adjustable arm and 550hr service P013 Toyota Ute - 80K Service P152 Colorado Ute - 90K Service P029 Tennant Sweeper – Repair hydraulic leak/Service P031 Side Tipper – Repair hydraulics Investigate purchase of compliant A Frame for towing ute by Grader. Quote being sourced from suitable manufacturer.

OFFICER RECOMMENDATION Moved: Seconded: That Council receives the Works Manager’s report. CARRIED/LOST


12.3 Monthly Report - EHO/Building Surveyor File: AD-REP Officer: Bill Atyeo – EHO/Building Surveyor Amended by: Nil Disclosure of Interest: Nil Meeting Date: 5 July 2013 Building Permits There was One (1) Building Permit issued in this timeline. • BP13-006 Issued to James E NASH, PO Box 155, Mount Magnet WA 6638 for the

construction of a patio and a front verandah to be attached to the house located on Lot 421 Kennedy Court in Mount Magnet.

Statistics • The statistics as required by the ABS and WorkSafe, and others were submitted at

the end of each month as is required, and all referral agencies and Organisations advised.

Demolition licenses There was One (1) Demolition Permit issued during this period. • DP13-001 was issued to Murchison Carpentry for the demolition of the house

located on Lot 250 Priestley Street. GENERAL MATTERS • Town Planning – Station Stay – Nalbarra Station

The Town Planning Permit was issued to the owners of Nalbarra Station and was signed by the CEO as is required. The owners have indicated that they are ready for business and are currently operational.

• House Destroyed by Fire – Lot 250 Priestley Street

The contractor has been appointed to demolish the burnt-out house as soon as is possible. With the recent rains it has been noted that the southern wall of the house has collapsed onto the boundary fence and it is hoped that the works will progress quickly. The owner of the house has been notified of the costs and has been asked to talk with the finance manager to organise a repayment schedule for the demolition costs of the process.

• R-Codes – amendments:

The R-Codes (2013) will take effect upon publication in a special edition of the Government Gazette on Friday 2 August 2013. As the Governor has granted final approval to the R-Codes (2013), the Department has now publicly released the amended R-Codes (2013) and accompanying guidance documents. The Department is undertaking a comprehensive transition and communications process to ensure stakeholder familiarisation and preparation well ahead of the gazettal of the R-Codes (2013).

To assist with the implementation and transition to the amended R-Codes, a series of information sessions will be held in Perth and in regional locations to explain the amendments. The intended venues and times for these has been described by us in the rural remote areas as inappropriate when it comes to such important information sessions given distances and time lost attending 2 hr sessions.


• Planning for Waste Management and recycling Survey:

WALGA is seeking feedback from planners on the current challenges that arise during the planning approval process, relating to waste management and recycling. WALGA is also keen to hear about any management strategies currently used by Local Governments to address these challenges. To this end I completed a survey that was completed via the internet. The data from this survey will be used to inform the preparation of a variety of resources to support Local Governments in adopting further improvements for waste management within the planning system. The survey questions were mainly aimed at the requirement of Planning that all developers be required to submit waste management plans as part of their development application to Council. We do not have such large developments within the Shire that really need such and the mining that occurs are all handled by the DEC. However, I did comment that the production of waste and its handling are assessed when a development application is submitted and conditions are placed on the Permits issued if it is appropriate.

• Food Business Licenses: Have spent time arranging for all food premises submitting information to be entered into a data base in regards to their particular food premise. They will now be invoiced for fees that are due in order for them to operate their food businesses.

• Other Matters • Budget Matters – Had further discussions with Maureen in regards to the

schedule of fees and the increase of charges in relation to the services offered by my Company. The increase only affects the costs per hour with all other charges remaining the same.

• Reconciliation of BCITF – The Manager for Finance and myself spent time in reconciling the receipts and payment for the BCITF which we collect on behalf of the Building Commission. It was noted that we had received amounts of money for this fund and had not reconciled the accounts due to staff and time constraints. These have now been reconciled.

Thus ends my report to Council.

W.V.Atyeo (M.E.H.A.A.) Principal Environmental Health Officer Building Surveyor

OFFICER RECOMMENDATION Moved: Seconded: That Council receives the EHO/Building Surveyor’s report. CARRIED/LOST


12.4 Monthly Financial Report to 31 May 2013 File: FI-REP Officer: Jim Dillon – Financial Consultant Amended By: Nil Disclosure of Interest: Nil Meeting Date: 5 July 2013 Application To consider the Financial Reports for the period ending 31 May 2013, attached. Background Financial Activity Statement Report – s.6.4 (1) A local government is to prepare each month a statement of financial activity

reporting on the sources and applications of funds, as out in the annual budget under regulation 22(1)(d), for that month in the following detail – (a) Annual budget estimates, taking into account any expenditure incurred for an

additional purpose under section 6.8(1)(b) or (c); (b) Budget estimates to the end of the month to which the statement relates; (c) Actual amounts of expenditure, revenue and income to the end of the month

to which the statement relates; (d) Material variances between the comparable amounts referred to in

paragraphs (b) and (c); and (e) The net current assets at the end of the month to which the statement relates.

(2) Each statement of financial activity is to be accompanied by documents

containing- (a) an explanation of the composition of the net current assets of the month to

which the statement relates, less committed assets and restricted assets; (b) An explanation of each of the material variances referred to in sub-regulation

(1)(d); and (c) Such other supporting information as is considered relevant by the local

government.

(3) The information in a statement of financial activity may be shown – (a) According to nature and type classification, (b) By program; or (c) By business unit.

(4) A statement of financial activity, and the accompanying documents referred to in sub-regulation (2), are to be – (a) presented to the council –

(i) at the next ordinary meeting of the council following the end of the month to which the statement relates; or

(ii) if the statement is not prepared in time to present it to the meeting referred to in subparagraph (i), to the next ordinary meeting of the council after that meeting; and

(b) recorded in the minutes of the meeting at which it is presented. (5) Each financial year, a local government is to adopt a percentage or value,

calculated in accordance with AAS 5, to be used in statements of financial activity for reporting material variances.


(6) In this regulation –} committed assets~ means revenue unspent but set aside

under the annual budget for a specific purpose; } restricted assets~ have the same meaning as in AAS 27.[Regulation 34 inserted in Gazette 31 Mar 2005 p. 1049-50.] [35. Repealed in Gazette 31 Mar 2005 p. 1050.]

Comment A monthly financial report is to be presented to Council at the next ordinary meeting following the end of the reporting period. Statement of Financial Activity • Significant Accounting Policies • Graphical Representation • Net Current Funding Position • Cash and Investments • Major Variances • Budget Amendments • Receivables • Grants and Contributions • Cash Backed Reserves • Capital Disposals and Acquisitions • Trust Consultation Jim Dillon - Midwest Financial Statutory Environment Local Government Act 1995 Section 6.4 Financial Report Financial Management Regulations 34 & 35 Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority

OFFICER RECOMMENDATION Moved: Seconded: That the Financial Report for the period ending 31 May 2013 be received. CARRIED/LOST


Shire of Mount MagnetMONTHLY FINANCIAL REPORT

For the Period Ended 31st May 2013

TABLE OF CONTENTS

Statement of Financial Activity

Note 1 Significant Accounting Policies

Note 2 Graphical Representation

Note 3 Net Current Funding Position

Note 4 Cash and Investments

Note 5 Major Variances

Note 6 Budget Amendments

Note 7 Receivables

Note 8 Grants and Contributions

Note 9 Cash Backed Reserves

Note 10 Capital Disposals and Acquisitions

Note 11 Trust

LOCAL GOVERNMENT ACT 1995LOCAL GOVERNMENT (FINANCIAL MANAGEMENT) REGULATIONS 1996


Revised Annual Budget

YTD Budget

(a)

YTD Actual

(b)Var. $(b)-(a)

Var. % (b)-(a)/(b)

Note Operating Revenues $ $ $ $ %Grants, Subsidies and Contributions 8 2,331,086 2,153,271 1,467,546 (685,725) (46.7%)Profit on Asset Disposal 10 6,034 5,531 0 (5,531) (100.0%)Fees and Charges 748,970 638,442 743,985 105,543 14.2% Service Charges 0 0 0 0Interest Earnings 158,565 145,368 143,535 (1,833) (1.3%)Other Revenue 0 0 97,612 97,612 100.0%

Total (Excluding Rates) 3,244,655 2,942,612 2,452,679 (489,934)Operating ExpenseEmployee Costs (1,472,031) (1,440,981) (1,200,804) 240,177 20.0% Materials and Contracts (1,515,605) (1,378,183) (843,055) 535,128 63.5% Utilities Charges (199,212) (182,611) (178,247) 4,364 2.4% Depreciation (Non-Current Assets) (1,158,853) (945,010) (967,842) (22,832) (2.4%)Interest Expenses (22,631) (22,631) (22,802) (171) (0.7%)Insurance Expenses (156,761) (137,959) (100,432) 37,527 37.4% Loss on Asset Disposal 10 (8,068) (7,396) 0 7,396 100.0% Other Expenditure (124,743) (102,849) (72,243) 30,606 42.4%

Total (4,657,904) (4,217,620) (3,385,425) 832,195Funding Balance AdjustmentAdd Back Depreciation 1,158,853 945,010 967,842 22,832 2.4% Adjust (Profit)/Loss on Asset Disposal 10 2,034 1,865 0 (1,865) (100.0%)Adjust Provisions and Accruals 0 0 0 0

Net Operating (Ex. Rates) (252,362) (328,133) 35,095 363,228Capital RevenuesGrants, Subsidies and Contributions 8 106,480 97,607 76,208 (21,399) (28.1%)Proceeds from Disposal of Assets 10 76,755 70,359 0 (70,359) (100.0%)Proceeds from New Debentures 0 0 0 0

Proceeds from Sale of Investments 0 0 0 0Proceeds from Advances 0 0 0 0Self-Supporting Loan Principal 0 0 0 0Transfer from Reserves 9 1,155,060 1,058,805 883,690 (175,116) (19.8%)

Total 1,338,295 1,226,770 959,898 (266,873)Capital ExpensesLand Held for Resale 0 0 0 0Land and Buildings 10 (1,151,141) (1,055,213) (945,677) 109,536 11.6% Plant and Equipment 10 (92,603) (84,886) (9,224) 75,662 820.3% Furniture and Equipment 10 (84,000) (77,000) (54,837) 22,163 40.4% Infrastructure Assets - Roads 10 (726,000) (665,500) (549,372) 116,128 21.1% Infrastructure Assets - Other 10 (142,215) (130,364) (121,988) 8,376 6.9% Purchase of Investments 0 0 0 0Repayment of Debentures (31,142) (31,142) (31,142) 0 0.0% Advances to Community Groups 0 0 0 0Transfer to Reserves 9 (767,463) (703,508) (513,490) 190,018 37.0% Total (2,994,564) (2,747,612) (2,225,730) 521,882Net Capital (1,656,269) (1,520,842) (1,265,833) 255,009

Total Net Operating + Capital (1,908,631) (1,848,974) (1,230,737) 618,237

Rate Revenue 981,406 981,406 947,443 (33,963) (3.6%)Opening Funding Surplus(Deficit) 1,077,242 1,077,242 1,077,242 0 0.0%

Closing Funding Surplus(Deficit) 3 150,017 209,674 793,947 584,274

Shire of Mount MagnetSTATEMENT OF FINANCIAL ACTIVITY

For the Period Ended 31st May 2013 (Nature or Type)


Revised Annual Budget

YTD Budget

(a)

YTD Actual

(b)Var. $(b)-(a)

Var. % (b)-(a)/(b)

Note Operating Revenues $ $ $ $ %Governance 10,561 10,191 27,855 17,664 63.41% General Purpose Funding 1,880,953 1,776,321 1,194,559 (581,762) (48.70%)Law, Order and Public Safety 28,865 27,504 31,244 3,740 11.97% Health 187 187 986 799 81.03% Education and Welfare 1,277 836 0 (836) (100.00%)Housing 13,127 12,056 18,645 6,589 35.34% Community Amenities 73,140 73,140 91,987 18,847 20.49% Recreation and Culture 167,008 88,755 62,295 (26,460) (42.48%)Transport 600,201 550,184 796,967 246,783 30.97% Economic Services 312,800 252,956 246,464 (6,492) (2.63%)Other Property and Services 272,470 247,671 57,886 (189,785) (327.86%)

Total (Excluding Rates) 3,360,589 3,039,801 2,528,888 (510,913)Operating ExpenseGovernance (300,424) (272,923) (241,354) 31,569 13.08% General Purpose Funding (181,837) (166,687) (140,760) 25,927 18.42% Law, Order and Public Safety (94,348) (87,225) (80,882) 6,343 7.84% Health (42,775) (38,687) (32,271) 6,416 19.88% Education and Welfare (29,425) (26,810) (7,013) 19,797 282.31% Housing (43,721) (38,149) (112,071) (73,922) (65.96%)Community Amenities (342,265) (314,967) (300,684) 14,283 4.75% Recreation and Culture (885,590) (809,599) (693,009) 116,590 16.82% Transport (1,568,553) (1,371,355) (1,031,029) 340,326 33.01% Economic Services (721,235) (651,202) (487,219) 163,983 33.66% Other Property and Services (457,185) (439,598) (259,134) 180,464 69.64%

Total (4,667,358) (4,217,202) (3,385,426) 831,776Funding Balance AdjustmentAdd back Depreciation 1,158,853 945,010 967,842 22,832 2.36% Adjust (Profit)/Loss on Asset Disposal 10 2,034 1,865 0 (1,865) (100.00%)Adjust Provisions and Accruals 0 0 0 0

Net Operating (Ex. Rates) (145,882) (230,526) 111,304 341,830Capital RevenuesProceeds from Disposal of Assets 10 76,755 70,359 0 (70,359) (100.00%)Proceeds from New Debentures 0 0 0 0Proceeds from Sale of Investments 0 0 0 0Proceeds from Advances 0 0 0 0Self-Supporting Loan Principal 0 0 0 0Transfer from Reserves 9 1,155,060 1,058,805 883,690 (175,116) (19.82%)

Total 1,231,815 1,129,164 883,690 (245,474)Capital ExpensesLand Held for Resale 0 0 0 0Land and Buildings 10 (1,151,141) (1,055,213) (945,677) 109,536 11.58% Plant and Equipment 10 (92,603) (84,886) (9,224) 75,662 820.27% Furniture and Equipment 10 (84,000) (77,000) (54,837) 22,163 40.42% Infrastructure Assets - Roads 10 (726,000) (665,500) (549,372) 116,128 21.14% Infrastructure Assets - Other 10 (142,215) (130,364) (121,988) 8,376 6.87% Purchase of Investments 0 0 0 0Repayment of Debentures (31,142) (31,142) (31,142) 0 0.00% Advances to Community Groups 0 0 0 0Transfer to Reserves 9 (767,463) (703,508) (513,490) 190,018 37.01% Total (2,994,564) (2,747,612) (2,225,730) 521,882Net Capital (1,762,749) (1,618,448) (1,342,041) 276,408

Total Net Operating + Capital (1,908,631) (1,848,974) (1,230,736) 618,238

Rate Revenue 981,406 981,406 947,443 (33,963) (3.58%)Opening Funding Surplus(Deficit) 1,077,242 1,077,242 1,077,242 0 0.00%

Closing Funding Surplus(Deficit) 3 150,017 209,674 793,948 584,275

Shire of Mount MagnetSTATEMENT OF FINANCIAL ACTIVITY

For the Period Ended 31st May 2013 (Statutory Reporting Program)


1. SIGNIFICANT ACCOUNTING POLICIES

The significant accounting policies which have been adopted in the preparation of this statement offinancial activity are:

(a) Basis of AccountingThis statement is a special purpose financial report, prepared in accordance with applicable AustralianAustralian Accounting Standards, other mandatory professional reporting requirements and the LocalGovernment Act 1995 (as amended) and accompanying regulations (as amended).

(b) The Local Government Reporting EntityAll Funds through which the Council controls resources to carry on its functions have been included in thisstatement.

In the process of reporting on the local government as a single unit, all transactions and balancesbetween those funds (for example, loans and transfers between Funds) have been eliminated.

All monies held in the Trust Fund are excluded from the statement, but a separate statement of thosemonies appears at Note 11.

(c) Rounding Off FiguresAll figures shown in this statement are rounded to the nearest dollar.

(d) Rates, Grants, Donations and Other ContributionsRates, grants, donations and other contributions are recognised as revenues when the local government obtains control over the assets comprising the contributions. Control over assets acquired from rates isobtained at the commencement of the rating period or, where earlier, upon receipt of the rates.

(e) Goods and Services TaxIn accordance with recommended practice, revenues, expenses and assets capitalised are stated netof any GST recoverable. Receivables and payables are stated inclusive of applicable GST.

(f) Cash and Cash EquivalentsCash and cash equivalents comprise cash at bank and in hand and short-term deposits that are readilyconvertible to known amounts of cash and which are subject to an insignificant risk of changes in value.

For the purposes of the Cash Flow Statement, cash and cash equivalents consist of cash and cash equivalents as defined above, net of outstanding bank overdrafts. Bank overdrafts are included asshort-term borrowings in current liabilities.

(g) Trade and Other ReceivablesTrade receivables, which generally have 30 - 90 day terms, are recognised initially at fair value andsubsequently measured at amortised cost using the effective interest rate method, less any allowance foruncollectible amounts.

Collectability of trade receivables is reviewed on an ongoing basis. Debts that are known to be uncollectibleare written off when identified. An allowance for doubtful debts is raised when there is objective evidencethat they will not be collectible.

Shire of Mount MagnetNOTES TO THE STATEMENT OF FINANCIAL ACTIVITY



1. SIGNIFICANT ACCOUNTING POLICIES (Continued)

(h) InventoriesGeneralInventories are valued at the lower of cost and net realisable value. Net realisable value is the estimatedselling price in the ordinary course of business less the estimated costs of completion and the estimatedcosts of necessary to make the sale.

Inventories held from trading are classified as current even if not expected to be realised in the next 12 months.

Land Held for ResaleLand purchased for development and/or resale is valued at the lower of the cost and net realisable value.Cost includes the cost of acquisition, development and interest incurred on the financing of that land duringits development. Interest and holding charges incurred after development is complete are recognised asexpenses.

Revenue arising from the sale of property is recognised in the operating statement as at the time of signing a binding contract of sale.

Land held for resale is classified as current except where it is held as non-current based on Council'sintentions to release for sale.

(i) Fixed AssetsAll assets are initially recognised at cost. Cost is determined as the fair value of the assets given asconsideration plus costs incidental to the acquisition. For assets acquired at no cost or for nominalconsideration, cost is determined as fair value at the date of acquisition. The cost of non-current assetsconstructed by the local government includes the cost of all materials used in the construction, directlabour on the project and an appropriate proportion of variable and fixed overhead.

Certain asset classes may be revalued on a regular basis such that the carrying values are not materiallydifferent from fair value. Assets carried at fair value are to be revalued with sufficient regularity to ensurethe carrying amount does not differ materially from that determined using fair value at reporting date.

(j) Depreciation of Non-Current AssetsAll non-current assets having a limited useful life are systematically depreciated over their usefullives in a manner which reflects the consumption of the future economic benefits embodied inthose assets.

Depreciation is recognised on a straight-line basis, using rates which are reviewed each reportingperiod. Major depreciation rates and periods are:

Buildings 2%Furniture and Equipment 10-25%Plant and Equipment 15-25%Motor Vehicles 25%

Roads - Aggregate 25 yearsRoads - Unsealed - Gravel 35 yearsDrains and Sewers 75 yearsAirfield - Runways 12 years





(k) Trade and Other PayablesTrade and other payables are carried at amortised cost. They represent liabilities for goods and servicesprovided to the local government prior to the end of the financial year that are unpaid and arise when theShire becomes obliged to make future payments in respect of the purchase of these goods andservices. The amounts are unsecured and are usually paid within 30 days of recognition.

(l) Employee BenefitsThe provisions for employee benefits relates to amounts expected to be paid for long service leave, annual leave, wages and salaries and are calculated as follows:

(i) Wages, Salaries, Annual Leave and Long Service Leave (Short-term Benefits)The provision for employees’ benefits to wages, salaries, annual leave and long service leave expected tobe settled within 12 months represents the amount the Shire has a present obligation to pay resulting from employees services provided to balance date. The provision has been calculated at nominal amounts based on remuneration rates the Shire expects to pay and includes related on-costs.

(ii) Annual Leave and Long Service Leave (Long-term Benefits)The liability for long service leave is recognised in the provision for employee benefits and measured as the present value of expected future payments to be made in respect of services provided by employees up to the reporting date using the project unit credit method. Consideration is given to expected future wage and salary levels, experience of employee departures and periods of service. Expected future paymentsare discounted using market yields at the reporting date on national government bonds with terms to maturity and currency that match as closely as possible, the estimated future cash outflows. Where theShire does not have the unconditional right to defer settlement beyond 12 months, the liability is recognised as a current liability.

(m) Interest-bearing Loans and BorrowingsAll loans and borrowings are initially recognised at the fair value of the consideration received lessdirectly attributable transaction costs.

After initial recognition, interest-bearing loans and borrowings are subsequently measured at amortisedcost using the effective interest method. Fees paid on the establishment of loan facilities that areyield related are included as part of the carrying amount of the loans and borrowings.

Borrowings are classified as current liabilities unless the Council has an unconditional right to defersettlement of the liability for at least 12 months after the balance sheet date.

Borrowing CostsBorrowing costs are recognised as an expense when incurred except where they are directly attributableto the acquisition, construction or production of a qualifying asset. Where this is the case, they arecapitalised as part of the cost of the particular asset.

(n) ProvisionsProvisions are recognised when: The council has a present legal or constructive obligation as a result ofpast events; it is more likely than not that an outflow of resources will be required to settle the obligation;and the amount has been reliably estimated. Provisions are not recognised for future operating losses.

Where there are a number of similar obligations, the likelihood that an outflow will be required in settlementis determined by considering the class of obligations as a whole. A provision is recognised even if the likelihood of an outflow with respect to any one of item included in the same class of obligations may besmall.

(o) Current and Non-Current ClassificationIn the determination of whether an asset or liability is current or non-current, consideration is given to thetime when each asset or liability is expected to be settled. The asset or liability is classified as currentif it is expected to be settled within the next 12 months, being the Council's operational cycle. In thecase of liabilities where Council does not have the unconditional right to defer settlement beyond 12 months,such as vested long service leave, the liability is classified as current even if not expected to be settledwithin the next 12 months. Inventories held for trading are classified as current even if not expected to berealised in the next 12 months except for land held for resale where it is held as non current based onCouncil's intentions to release for sale.





(p) Nature or Type Classifications

RatesAll rates levied under the Local Government Act 1995. Includes general, differential, specific arearates, minimum rates, interim rates, back rates, ex-gratia rates, less discounts offered. Exclude administration fees, interest on instalments, interest on arrears, service charges and sewerage rates.

Operating Grants, Subsidies and ContributionsRefer to all amounts received as grants, subsidies and contributions that are not non-operating grants.

Non-Operating Grants, Subsidies and ContributionsAmounts received specifically for the acquisition, construction of new or the upgrading of non-current assets paid to a local government, irrespective of whether these amounts are received as capital grants, subsidies, contributions or donations.

Profit on Asset DisposalProfit on the disposal of assets including gains on the disposal of long term investments.Losses are disclosed under the expenditure classifications.

Fees and ChargesRevenues (other than service charges) from the use of facilities and charges made for local government services, sewerage rates, rentals, hire charges, fee for service, photocopying charges, licences, sale of goods or information, fines, penalties and administration fees. Local governments may wish to disclose more detail such as rubbish collection fees, rental of property, fines and penalties, other fees and charges.

Service ChargesService charges imposed under Division 6 of Part 6 of the Local Government Act 1995. Regulation 54 of the Local Government (Financial Management) Regulations 1996 identifies these are televisionand radio broadcasting, underground electricity and neighbourhood surveillance services. Exclude rubbish removal charges. Interest and other items of a similar nature received from bank and investment accounts, interest on rate instalments, interest on rate arrears and interest on debtors.

Interest EarningsInterest and other items of a similar nature received from bank and investment accounts, interest on rate instalments, interest on rate arrears and interest on debtors.

Other Revenue / IncomeOther revenue, which can not be classified under the above headings, includes dividends, discounts, rebates etc.

Employee CostsAll costs associate with the employment of person such as salaries, wages, allowances, benefits such as vehicle and housing, superannuation, employment expenses, removal expenses, relocation expenses, worker's compensation insurance, training costs, conferences, safety expenses, medical examinations, fringe benefit tax, etc.

Materials and ContractsAll expenditures on materials, supplies and contracts not classified under other headings. These include supply of goods and materials, legal expenses, consultancy, maintenance agreements, communication expenses, advertising expenses, membership, periodicals, publications, hire expenses, rental, leases, postage and freight etc. Local governments may wish to disclose more detail such as contract services, consultancy, information technology, rental or lease expenditures.

Utilities (Gas, Electricity, Water, etc.)Expenditures made to the respective agencies for the provision of power, gas or water. Exclude expenditures incurred for the reinstatement of roadwork on behalf of these agencies.





(q) Nature or Type Classifications (Continued)

InsuranceAll insurance other than worker's compensation and health benefit insurance included as a cost of employment.

Loss on asset disposalLoss on the disposal of fixed assets.

Depreciation on non-current assetsDepreciation expense raised on all classes of assets.

Interest expensesInterest and other costs of finance paid, including costs of finance for loan debentures, overdraft accommodation and refinancing expenses.

Other expenditureStatutory fees, taxes, provision for bad debts, member's fees or levies including WA Fire Brigade Levy and State taxes. Donations and subsidies made to community groups.

(r) Statement of Objectives

In order to discharge its responsibilities to the community, the Council has developed a set ofoperational and financial objectives. These objectives have been established both on an overallbasis and for each of its broad activities/programs.

Council operations as disclosed in this statement encompass the following service orientatedactivities/programs:

GOVERNANCEThis includes those income and expenses relating to Councillors, and Council's Governance role, and a portion of Administration which cannot be reliably allocated or linked to other programs.

GENERAL PURPOSE FUNDINGThis includes income relating to Rating; the Untied Financial Assistance Grants; and Interest onInvestments. It also includes expenses related to Rating functions.

LAW, ORDER, PUBLIC SAFETYIncludes items of Bushfire prevention actions; Ranger services & Animal control; & SES items; as well as supervision, related costs, & enforcement of Local Laws.

HEALTHInvolves food inspection, control and licensing of food outlets, food hygiene and promotion,Mosquito Control, & other Health issue including Aboriginal Health issues

EDUCATION AND WELFAREThe program includes Prizes/Donations applicable to School events; & certain Youth related items

HOUSINGThis mainly involves the Pensioner Units; Staff Housing has been generally allocated to specific programs.

COMMUNITY AMENITIESThis includes Rubbish/Sanitation collection & disposal items; Flood Mitigation works; Town Planning;Public Toilets; & Cemeteries.

RECREATION AND CULTUREPublic Halls & Community Centres; Swimming Pool & Recreation Centre; Parks & Gardens items;The Recreation/Physical Activities Officer & related expenses; The Rec Centre & Oval; other Recreation items; Library operations; as well as TV & Radio broadcasting;

TRANSPORTMaintenance & construction of roads, bridges, drainage, footpaths; cleaning & lighting of streets; verge & trees maintenance; large plant & machine replacements.

ECONOMIC SERVICESTourism operations; Building control matters; Community Development Officer; & Caravan Park;.

OTHER PROPERTY & SERVICESPrivate works; Administration; Public works overheads, Plant operating costs, & various other UnclassifiedServices. This section also includes Administration costs in gross terms, which have then been reallocatedto the other Functions/Programs via an allocation system known as Activity Based Costing 'ABC allocated'.






Note 2 - Graphical Representation - Source Statement of Financial Activity

Comments/Notes - Operating Expenses

Comments/Notes - Operating Revenues

0

500

1000

1500

2000

2500

3000

3500

4000

4500

5000

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Amou

nt $

( '0

00s)

Month ending

Budget Operating Expenses -v- YTD Actual

Budget 2012-13

Actual 2012-13

0

500

1000

1500

2000

2500

3000

3500

4000

4500

5000


Amou

nt $

( '0

00s)

Budget Operating Revenues -v- Actual

Budget 2012-13

Actual 2012-13




Note 2 - Graphical Representation - Source Statement of Financial Activity

Comments/Notes - Capital Expenses

Comments/Notes - Capital Revenues

0

200

400

600

800

1000

1200

1400


Amou

nt $

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00s)

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Budget Capital Revenue -v- Actual

Budget 2012-13

Actual 2012-13

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2000

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Amou

nt $

( '0

00s)

Month ending

Budget Capital Expenses -v- Actual

Budget 2012-13

Actual 2012-13


Note 3: NET CURRENT FUNDING POSITION

Note This Period Last Period Same Period

Last Year $ $ $

Current AssetsCash Unrestricted 37,897 248,430 242,520Cash Restricted 1,913,450 1,903,691 2,351,250Investments 399,311 329,892 0Receivables - Rates and Rubbish 392,407 396,672 609,578Receivables -Sundry Debtors 124,986 134,631 138,375Provision for Doubtful Debts 0 0 (22,726)Inventories 4,168 5,452 9,876

2,872,220 3,018,768 3,328,873

Less: Current LiabilitiesPayables (88,681) (175,483) (494,605)Provisions (107,285) (107,285) (116,774)

(195,966) (282,768) (611,379)

Less: Cash Restricted (1,913,450) (1,903,691) (2,351,250)

Net Current Funding Position 762,803 832,309 366,244

Comments - Net Current Funding Position

2012-13



Positive=Surplus (Negative=Deficit)

0

500

1,000

1,500

2,000

2,500

3,000


Note 3 - Liquidity Over the Year

2010-11 2011-12

2012-13


Note 4: CASH AND INVESTMENTS

Interest Unrestricted Restricted Trust Investments Total Institution MaturityRate $ $ $ $ Amount $ Date

(a) Cash DepositsCheque 0.00% 37,897 0 6,955 0 44,852 CBA35416107 2.95% 51,507 0 0 0 51,507 CBA Call651210125441 0.00% 0 18 0 0 18 CBA36129101 2.70% 18,452 405,461 0 0 423,912 CBA Call36129101 2.70% 329,354 1,507,971 0 0 1,837,325 CBA Call

(b) Term Deposits36980304 3.77% 0 0 400,000 0 400,000 CBA 27/06/2013

(c) Investments

Total 437,210 1,913,450 406,955 0 2,757,615

Comments/Notes - Investments




Note 4A: CASH INVESTMENTSComparative rate

Up to 30 30-60 60-90 90-120 120+

Average Interest time of deposit

Interest Rate at time of Report

Annual Budget

Year to Date Actual Var.$

General MunicipalCheque CBA 0.00% - 37,897 37,897 0.00%35416107 Call CBA 31 2.95% 129 51,507 51,507 2.95%3612901 Call CBA 31 2.70% 798 347,806 347,806

Subtotal 927 437,210 - - - - 437,210 40,887 30,653 10,234 Restricted651210125441 CBA 0.00% - 18 18 0.00%3612901 Call CBA 31 2.70% 4,388 1,913,432 - 1,913,432 2.70%

Subtotal 4,388 1,913,450 - - - - 1,913,450 69,578 75,816 6,238- Trust FundCheque CBA 0.00% - 6,955 6,955 0.00%36980304 28/05/2013 CBA 30 3.77% 1,239 400,000 400,000

Subtotal 1,239 406,955 - - - - 406,955 - - -

Total Funds Invested 6,554 2,757,615 - - - - 2,757,615 110,465 106,469 3,996

CBACheque 0.00% 37,897 1.4%35416107 Call 2.95% 51,507 1.9%3612901 Call 2.70% 347,806 12.6%651210125441 0.00% 18 0.0%3612901 Call 2.70% 1,913,432 69.4%Trust 0.00% 6,955 0.3%Trust 28/05/2013 30 3.77 400,000 14.5%

Total Funds Invested 2,757,615 100.0%

Deposit Date Institution

Percentage of Portfolio Deposit Ref

Deposit Date

Term (Days)

Invested Interest

rates Amount Invested

Shire of Mount MagnetMonthly Investment Report


Budget v Actual Amount Invested (Days)

Total Invested

Interest rates Expected

Interest Term (Days)

Deposit Ref

Portfolio Diversity CBA

-

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

Up to 30 30-60 60-90 90-120 120+

Investment Maturity Timing


NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

Note 5: MAJOR VARIANCES

Comments/Reason for Variance

5.1 OPERATING REVENUE (EXCLUDING RATES)

5.1.1 GRANTS, SUBSIDIES AND CONTRIBUTIONS2013/2014 FAGS Advance Payment received in June.5.1.3 FEES AND CHARGESAirport Charges are better than expected.5.1.8 OTHER REVENUEAirport Revenue is better than expected.

5.2 OPERATING EXPENSES

5.2.1 EMPLOYEE COSTSStaff numbers down due to vacant positiions.5.2.2 MATERIAL AND CONTRACTSPermanent timing variance.5.2.6 INSURANCE EXPENSESPermanent variance.5.2.8 OTHER EXPENDITUREPermanent Timing Variance.

5.3 CAPITAL REVENUE

5.3.2 PROCEEDS FROM DISPOSAL OF ASSETSTiming.5.3.7 TRANSFER FROM RESERVES (RESTRICTED ASSETS)Completed In June.

Shire of Mount Magnet



NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

Note 5: MAJOR VARIANCES

Comments/Reason for Variance

Shire of Mount Magnet


5.4 CAPITAL EXPENSES

5.4.2 LAND AND BUILDINGSSee Note 10.5.4.3 PLANT AND EQUIPMENTSee Note 10.5.4.5 INFRASTRUCTURE ASSETS - ROADSSee Note 10.5.4.10 TRANSFER TO RESERVES (RESTRICTED ASSETS)Reserve transfers processed in June.


Note 6: BUDGET AMENDMENTSAmendments to original budget since budget adoption. Surplus/(Deficit)

GL Account

Code DescriptionCouncil

Resolution Classification

No Change -(Non Cash

Items) Adjust.

Increase in

Available Cash

Decrease in

Available Cash

Amended Budget

Running Balance

$ $ $ $Budget Adoption Opening Surplus(Deficit) (97,087)Budget Review 1/02/2013 Opening Surplus(Deficit) 49,440 (47,647)

0311004 Debt Recovery Expense 1/02/2013 Operating Expenses (70,000) (117,647)0320051 Interest Rates 1/02/2013 Operating Revenue 40,000 (77,647)0320053 Fees and Charges Rates 1/02/2013 Operating Revenue 30,000 (47,647)1225001 Airport - Revenues 1/02/2013 Operating Revenue 15,000 (32,647)1225002 Airport - Passenger Service Charge 1/02/2013 Operating Revenue 65,000 32,3531215002 Airport - Airstrip Maintenance GEN 1/02/2013 Operating Expenses (65,000) (32,647)1215003 Airport - Inspections 1/02/2013 Operating Expenses (15,000) (47,647)1132000 Swimming Pool Facility Upgrade 1/02/2013 Capital Expenses (190,370) (238,017)7210109 Swimming Pool Facility Upgrade Reserve 1/02/2013 Capital Revenue 176,000 (62,017)1122501 Swimming Pool Facility Upgrade DSR Grant 1/02/2013 Capital Revenue 32,000 (30,017)1232001 Toyota Prado Wagon - Office 1/02/2013 Capital Expenses 42,304 12,2870931001 Upgrade & Repair Staff Housing 1/02/2013 Capital Expenses 20,000 32,2870931001 Construct Duplex Units - Watson St 1/02/2013 Capital Expenses 480,000 512,2877210110 Construct Duplex Units - Watson St Transfer to Reserve 1/02/2013 Capital Revenue (397,885) 114,4020735001 Pro Thermal Fogger with S/S Tank 1/02/2013 Capital Expenses (6,254) 108,1481231002 Submersible Borehole Pump/Generator/Pipe & Fittings 1/02/2013 Capital Expenses 20,000 128,1481231002 Install Bores on Soaks 1/02/2013 Capital Expenses (25,000) 103,1481432003 Replace Office Computers 1/02/2013 Capital Expenses 10,000 113,1481432003 Replace Chairs in Council Chambers 1/02/2013 Capital Expenses 11,000 124,1481231006 Reinstate Footpath - Criddle to Laurie St Increase 1/02/2013 Capital Expenses (17,000) 107,1481221507 Reinstate Footpath - Criddle to Laurie St Grant 1/02/2013 Capital Revenue 12,500 119,6481231001 Black Spot Road Safety Audits -(3) 1/02/2013 Capital Expenses 9,480 129,1281211501 Prepare Master Plan for Main Street Increase 1/02/2013 Capital Expenses (14,000) 115,1281221507 Prepare Master Plan for Main Street Grant 1/02/2013 Capital Revenue 7,500 122,6281123511 Drainage Design/Improvements Barimala Creek 1/02/2013 Capital Expenses 5,000 127,6281133008 Prepare Master Plan - Recreation/Youth Centre Increase 1/02/2013 Capital Expenses (16,000) 111,6281123511 Prepare Master Plan - Recreation/Youth Centre Grant 1/02/2013 Capital Revenue 10,000 121,6281132001 Fitness Equipment Swimming Pool 1/02/2013 Capital Expenses (18,000) 103,6281122501 Fitness Equipment Swimming Pool Grant 1/02/2013 Capital Revenue 10,000 113,6281133008 Upgrade Oval Irrigation Increase 1/02/2013 Capital Expenses (28,000) 85,6281123511 Upgrade Oval Irrigation Grant 1/02/2013 Capital Revenue 25,000 110,6281117102 Old Hospital Fence Building 1/02/2013 Capital Expenses 8,000 118,6281133004 Racecourse - Connect and install Mains Power 1/02/2013 Capital Expenses 60,000 178,6281133008 BMX Track Construction 1/02/2013 Capital Expenses (9,611) 169,0171432007 Asset Management Plan 1/02/2013 Capital Expenses (9,000) 160,0171117007 Museum Security System 1/02/2013 Capital Expenses (10,000) 150,0171432004 Front Façade of Building 1/02/2013 Capital Expenses (10,000) 140,0171131002 Delete Anzac Hall Acoustics Upgrade 1/02/2013 Capital Expenses 10,000 150,017

150,017Amended Budget Closing Funding Surplus (Deficit) 0 1,148,224 (901,120) 150,017




Note 7: RECEIVABLESReceivables - Rates and Rubbish Current Previous Total Receivables - General Current 30 Days 60 Days 90 Days 90+Days

2012-13 2011-12 $ $ $ $ $$ $ $ 54,594 28,899 4,408 15,675

Opening Arrears Previous Years 434,319 468,902 434,319 Total Outstanding 103,576Rates Levied this year 1,033,432 1,019,761 1,033,432Less Collections to date (1,051,608) (1,054,344) (1,051,608) Amounts shown above include GST (where applicable)Equals Current Outstanding 416,142 434,319 416,142

Net Rates Collectable 416,142% Collected 71.65%

Comments/Notes - Receivables Rates and Rubbish Comments/Notes - Receivables General



0

10

20

30

40

50

60

70

80


Amou

nt %

Note 7 - Rates % Collected

Last Year 2011-12

This Year 2012-13 Current 53%

30 Days 28%

60 Days 4%

90 Days 0%

90+Days 15%

Note 7 - Accounts Receivable (non-rates)


Note 8: GRANTS AND CONTRIBUTIONS

Program/Details Provider Approval 2012-13 Variations Revised Recoup StatusGL Yes Budget Additions Grant Received Not Received

No (Deletions)(Yes/No) $ $ $ $ $

GENERAL PURPOSE FUNDINGRoyalties for Regions Grant Dept Regional Dev & Lands Yes 397,885 397,885 397,885 0LGGC Financial Assistance Grant Government of WA Yes 1,114,130 1,114,130 486,705 627,425LGGC Local Road Grant Government of WA Yes 298,947 298,947 119,222 179,725

LAW, ORDER, PUBLIC SAFETYFire Prevention Grant FESA Yes 5,000 5,000 7,000 (2,000)ESL Commission Grant FESA Yes 0 0 4,000 (4,000)Animal Control Grant Dept Local Gvnt & Reg Dvp Yes 0 0 4,235 (4,235)

RECREATION AND CULTURESwimming Pool Facility Upgrade DSR Grant Yes 0 32,000 32,000 32,000Fitness Equipment Swimming Pool Grant MWDC Yes 0 10,000 10,000 11,000 (1,000)Master Plan - Recreation/Youth Centre Grant Dept of Planning Yes 0 10,000 10,000 13,853 (3,853)Upgrade Oval Irrigation Grant Dept Sport & Recreation Yes 25,000 25,000 19,009 5,991

TRANSPORTMRWA Direct Grant MRWA Yes 48,792 48,792 52,470 (3,678)Street Lighting Subsidy Grant MRWA Yes 4,000 4,000 7,560 (3,560)Regional Road Group Grant MRWA Yes 72,000 72,000 72,333 (333)

Roads to Recovery Grant Dept Infrast & Transport Yes 349,232 349,232 309,300 39,932Old Hospital Planning Grant Yes 19,100 19,100 19,100Master Plan for Main Street Grant MWDC & Dept of Planning Yes 0 7,500 7,500 23,982 (16,482)Reinstate Footpath - Criddle to Laurie St Grant Yes 0 12,500 12,500 12,500Black Spot Road Safety Audits - (3) Yes 0 9,480 9,480 9,4802010-11 RADS Apron Project Airport Grant Department of Transport Yes 0 7,604 (7,604)

OTHER PROPERTY & SERVICESEnergy Grants Credit Scheme ATO Yes 8,000 8,000 7,596 404Other Income Yes 14,000 14,000 14,000

TOTALS 2,331,086 106,480 2,437,566 1,543,754 893,812

Comments - Grants and Contributions




Note 9: Cash Backed Reserve

NameOpening Balance

Revised Budget Interest Earned

Actual Interest Earned

Revised Budget

Transfers In (+)

Actual Transfers

In (+)

Revised Budget

Transfers Out (-)

Actual Transfers

Out (-)Transfer out Reference

Revised Budget Closing Balance

Actual YTD Closing Balance

$ $ $ $ $ $ $ $ $Leave Reserve 32,168 1,541 1,236 1,000 0 34,709 33,404Airport Reserve 157,714 7,556 6,060 88,513 (147,604) 106,179 163,774Building Reserve 450,253 21,575 17,299 12,000 0 483,828 467,552Plant Reserve 117,782 5,643 4,525 3,000 0 126,425 122,307Community Bus Reserve 39,314 1,884 1,511 1,000 0 42,198 40,825Road Reserve 35,739 1,712 1,373 1,000 0 38,451 37,112Infrastructure Reserve 619,224 29,667 23,792 17,487 0 666,378 643,016R4R Swimming Pool Reserve 831,456 0 12,445 176,000 (1,007,456) (843,901) 0 0Housing Construction Reserve 0 0 7,575 397,885 437,674 (39,789) 397,885 405,460

2,283,650 69,578 75,816 697,885 437,674 (1,155,060) (883,690) 1,896,053 1,913,450



0

100,000

200,000

300,000

400,000

500,000

600,000

700,000

Leave Reserve Airport Reserve Building Reserve Plant Reserve Community Bus Reserve

Road Reserve Infrastructure Reserve

R4R Swimming Pool Reserve

Note 9 - Year To Date Reserve Balance to End of Year Estimate

Revised Budget Closing Balance

Actual YTD Closing Balance


Note 10: CAPITAL DISPOSALS AND ACQUISITIONS

Cost Accum Depr ProceedsProfit(Loss)

Revised Budget Actual Variance

$ $ $ $ $ $ $0 4wd Toyota Hilux Tray Top 22,990 (22,990) 0 2wd Toyota Hilux Tray Top - Gardener 22,990 (22,990) 0 4wd Mazda Bravo Ute - Grader 22,990 (22,990) 0 Skid Mounted Water Tank 9000ltr 7,800 (7,800) 0 Petrol Powered Pressure Cleaner 2,000 (2,000) 0 Honda HOAHRU216M1 SP Mower 1,746 (1,746) 0 Honda HRU216 SP Mower 1,746 1,504 (242) 0 Pionex Lawn Edger 500 (500) 0 Stihl BG72 Blower/Vac 500 (500) 0 Stihl FS130 Whippersnipper 1,000 733 (267) 0 Stihl FS130 Whippersnipper 1,000 733 (267) 0 9 inch Angle Grinder 298 (298) 0 0

0 0 0 0 Totals 85,560 2,970 (82,590)

Comments - Capital Disposal

Grants Reserves Borrowing TotalRevised Budget Actual Variance

$ $ $ $ $ $ $Property, Plant & Equipment

0 0 0 0 Land for Resale 0 0 032,000 1,007,456 0 1,039,456 Land and Buildings 1,151,141 945,677 (205,464)

0 0 0 0 Plant & Property 92,603 9,224 (83,379) 10,000 0 0 10,000 Furniture & Equipment 84,000 54,837 (29,163)

Infrastructure29,480 147,604 0 177,084 Roadworks 726,000 549,372 (176,628)

0 0 0 0 Drainage 0 0 00 0 0 0 Bridges 0 0 00 0 0 0 Footpath & Cycleways 0 0 00 0 0 0 Parks, Gardens & Reserves 0 0 00 0 0 0 Airports 32,604 24,163 (8,441) 0 0 0 0 Sewerage 0 0 0

35,000 0 0 35,000 Other Infrastructure 109,611 97,825 (11,786) 0 0

106,480 1,155,060 0 1,261,540 Totals 2,195,959 1,681,098 (514,861)

Comments - Capital Acquisitions

Grants Reserves Borrowing TotalRevised Budget Actual Variance

$ $ $ $ $ $ $0 Upgrade & Repair Pensioner Units 20,000 7,535 (12,465) 0 Upgrade & Repair Staff Housing 30,000 27,192 (2,808) 0 Construct Duplex Units - Watson St 0 500 500 0 Install Toilet - Cemetery 50,000 (50,000)

32,000 1,007,456 1,039,456 Swimming Pool Facility Upgrade 996,041 890,464 (105,577) 0 Prepare Condition Report with Costs - RTC 3,000 750 (2,250) 0 Planning Moses St industrial Subdivision - 5 lots 10,000 4,393 (5,607) 0 Prepare Conservation Plan - Old Hospital 19,100 4,928 (14,172) 0 Acquire Crown Land to South - Museum 10,000 (10,000) 0 Prepare Condition Report with Costs - Office 3,000 750 (2,250) 0 Repairs to Front Façade of Admin Building 10,000 9,165 (835)

0 032,000 1,007,456 0 1,039,456 Totals 1,151,141 945,677 (205,464)

Current BudgetContributions InformationSummary Acquisitions



Profit(Loss) of Asset DisposalDisposals

Current Budget Replacement

ContributionsLand & Buildings

Current Budget This Year


Note 10: CAPITAL DISPOSALS AND ACQUISITIONS



Grants Reserves Borrowing TotalRevised Budget Actual

Variance (Under)Over

$ $ $ $ $ $ $0 4wd 22,990 (22,990) 0 4wd 22,990 (22,990) 0 4wd 22,990 (22,990) 0 Skid Mounted Water Tank 9000ltr 7,800 (7,800) 0 Petrol Powered Pressure Cleaner 2,000 (2,000) 0 Honda HOAHRU216M1 SP Mower 1,746 (1,746) 0 Honda Mower HRU216 Classic 1,746 1,504 (242) 0 Pionex Lawn Edger 500 (500) 0 Stihl MS250C Chainsaw 789 (789) 0 Stihl BG72 Blower/Vac 500 (500) 0 Stihl FS130 Whippersnipper 1,000 733 (267) 0 Stihl FS130 Whippersnipper 1,000 733 (267) 0 5 inch Angle Grinder 298 (298) 0 Pro Thermal Fogger with S/S Tank 6,254 6,254 00 0

0 0 0 0 Totals 92,603 9,224 (83,379)



$ $ $ $ $ $ $0 Install Overhead Projector 19,000 (19,000) 0 Establish new Web Site 17,000 10,000 (7,000) 0 Replace Synergy Server 18,000 17,477 (523) 0 Replace Office Computers 2,000 (2,000)

10,000 10,000 Fitness Centre Fit out 18,000 19,489 1,489 0 Museum Security System 10,000 7,871 (2,129) 0 0

10,000 0 0 10,000 Totals 84,000 54,837 (29,163)



$ $ $ $ $ $ $0 Rectify Drainage - Laurie Street 35,000 2,980 (32,020) 0 Implement Kerb Numbering System 5,000 5,000 0

12,500 12,500 Reinstate Footpath - Criddle to Laurie St 25,000 (25,000) 0 Update Roman II Road Inventory 22,000 6,120 (15,880)

9,480 9,480 Black Spot Road Safety Audits -(3) 18,000 8,520 (9,480) 0 Town Streets Reseal/repair 100,000 (100,000) 0 Mount Farmer Road - Resheeting 110,000 108,506 (1,494)

0 Unsealed Roads - Form Up/Improve drainage 132,000 152,713 20,713 147,604 147,604 Airport Runway - Resealing Works 230,000 213,762 (16,238)

7,500 7,500 Prepare Master Plan for Main Street 24,000 21,312 (2,688) 0 Footpath Construction - Town Creek/Naughton St 0 30,460 30,460 0 Install Bores on Soaks 25,000 (25,000) 0 0

29,480 147,604 0 177,084 Totals 726,000 549,372 (176,628)



$ $ $ $ $ $ $0 Airport Area Frequency Response Unit 32,604 24,163 (8,441) 0 00 0

0 0 0 0 Totals 32,604 24,163 (8,441)



$ $ $ $ $ $ $0 Foster/Federation Park - Upgrade Irrigation 12,000 5,779 (6,221)

10,000 10,000 Prepare Master Plan - Recreation/Youth Centre 26,000 17,912 (8,088) 25,000 25,000 Upgrade Oval irrigation 53,000 47,523 (5,477)

0 BMX Track Construction 9,611 9,611 00 Asset Management Plan 9,000 17,000 8,000 0 0

35,000 0 0 35,000 Totals 109,611 97,825 (11,786)

Contributions Other Infrastructure Current Budget

This Year

Contributions Airports Current Budget

This Year

Plant & Equipment

Contributions Roads

Contributions Furniture & Equipment Current Budget



This Year

Contributions


Note 11: TRUST FUND

Funds held at balance date over which the Shire has no control and which are not included in this statement are as follows:

Opening Balance Amount Amount

Closing Balance

Description 1-Jul-12 Received Paid 30-Jun-13$ $ $ $

History Books 0 0 0 0Future Directions Committee 390 0 0 390Mt Magnet Chamber of Commerce 924 0 0 924Tennis Club 185 0 0 185Safer WA Committee 549 0 0 549Shire Practice 172 0 (172) 0Midwest Vanadium Pty Ltd 0 400,000 400,000Other Deposits 2,227 2,680 0 4,907

4,447 402,680 (172) 406,955




12.5 Accounts for Payment File: FI-APAY Officer: Maureen Murat - Finance Manager Amended By: Nil Disclosure of Interest: Nil Meeting Date: 5 July 2013 Application Accounts for payment totalling $546,773.69 Represented by- EFT’s 3675 to 3774 $517,588.85, Municipal Account Cheques 13351 to 13355 $29,184.84 Municipal Account Total $546,773.69 Background Nil Comment Nil Consultation Nil Statutory Environment Local Government Act 1995 Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority

OFFICER RECOMMENDATION Moved: Seconded: That Council note the payment of accounts for payment totalling $546,773.69 Represented by- EFT’s 3675 to 3774 $517,588.85, Municipal Account Cheques 13351 to 13355 $29,184.84 Municipal Account Total $546,773.69 CARRIED/LOST


List of Accounts submitted to the Ordinary Meeting of Council held on 5 July 2013. Confirmation in respect of Accounts Authorised for payment by the Chief Executive Officer.

Voucher

No Date Payee’s Name Particular Amount of Payment

Other Funds Trust

EFT3675 01/05/2013 WESTNET PTY LTD Internet Account - 01/05/13 to 01/06/13 -490.49 DIRECT 02/05/2013 PAYROLL PPE 30/04/2013 -31484.94 13351 03/05/2013 HORIZON POWER Pool - Electricity Account 08/02/13 to

08/04/13 -15806.62

13352 03/05/2013 HOST PLUS Superannuation Contributions -562.44 13353 03/05/2013 MLC - SUPER Superannuation Contributions -540.60 13354 03/05/2013 WA LOCAL GOVT SUPER

PLAN PTY LTD Superannuation Contributions -11860.12

13355 03/05/2013 WEST SCHEME Superannuation Contributions -415.06 EFT3676 03/05/2013 TELSTRA Mobile Phone Account -May 2013 -131.49 EFT3677 04/05/2013 AT THE FLOWER POT ANZAC Day 2013 - Wreaths -770.00 EFT3678 04/05/2013 HORIZON POWER Town Street Lighting - Electricity

Account April 2013 -4362.49

EFT3679 04/05/2013 PIVOTEL SATELLITE PTY LIMITED

Satellite Phone Account to 14 May 2013

-225.00

EFT3680 04/05/2013 TELSTRA Telephone Accounts - Various -3495.70 EFT3681 10/05/2013 CCS STRATEGIC Development of Master Plan - Main

Street & Recreation Precinct - Payment Schedule Phase #3

-16179.90

EFT3682 10/05/2013 WOODY PEAR MMVC - Consignment Stock Sales -1120.00 EFT3683 10/05/2013 AERODROME MANAGEMENT

SERVICES PTY LTD Mount Magnet Aerodrome - Airstrip Inspections - Flight Test AFRU; Landing Data - March

-9137.88

EFT3684 10/05/2013 AIT SPECIALISTS PTY LTD Professional Services - Fuel Tax Credits - March & April

-131.89

EFT3685 10/05/2013 ALEXANDER INSTALLATION SERVICE PTY LIMITED

Caravan Park Manager House - Install Split Airconditioner in Side Room of Living Area; Pensioner Unit #2 - Repairs to Main Distribution Board; Lot 157 Hepburn - Refix A/C Drain

-3173.50

EFT3686 10/05/2013 BEN NORMAN Mowers - Various - Carry out Service and Repairs

-132.00

EFT3687 10/05/2013 CALTEX SWAGMAN ROADHOUSE MOUNT MAGNET

Catering - Ordinary Meeting of Council 12 April 2013; CLGF Meeting 27 March 2013

-380.00

EFT3688 10/05/2013 CANINE CONTROL Ranger Duties - Monday 08/04/13 & Thursday 11/04/13

-1837.00

EFT3689 10/05/2013 CHEFMASTER AUSTRALIA Cleaning Consumables -2353.55 EFT3690 10/05/2013 COURIER AUSTRALIA Freight - Various -467.51 EFT3691 10/05/2013 GEOFFREY BROOKS Reimbursement - Housing &

Communication Expenses -193.00

EFT3692 10/05/2013 GRANTS EMPIRE Review Grants Master Plan; Grant Application - CLGF - Payment 2 of 2

-528.00

EFT3693 10/05/2013 GREENFIELD TECHNICAL SERVICES

Professional Services - Engineering Consultant - Aerodrome Site Inspection 18/03/13; ROMAN Analysis

-1427.80

EFT3694 10/05/2013 HYDRAMET PTY LTD Pool - Annual Inspection Chlorinator -2005.10 EFT3695 10/05/2013 JR & A HERSEY PTY LTD Minor Tools, Safety Expenditure &

Consumables -2084.41

EFT3696 10/05/2013 KL & HS KEYNES Freight - Various -88.00 EFT3697 10/05/2013 LANDGATE Town Street Maintenance - Digital

Easement Data; Mining Tenement Schedule; Visitor Centre Stock

-479.05

EFT3698 10/05/2013 M2 COMMANDER PTY LIMITED

Network Charges Contract March 2013 -140.18

EFT3699 10/05/2013 MCLEODS BARRISTERS & SOLICITORS

Professional Services - Recovery Costs

-6952.54

EFT3700 10/05/2013 MIDWEST FINANCIAL Professional Services - March & April -14666.68 EFT3701 10/05/2013 MORRISON LOW Professional Services - Continuation to

Finalise Asset Management Policy, Strategy and Plan

-2101.00

EFT3702 10/05/2013 MT MAGNET WASTE DISPOSAL

Town Rubbish Collection April 2013; Cemetery - Hire Portable Toilet

-9432.50

EFT3703 10/05/2013 MURCHISON MECHANICAL SERVICES

1 TIY535 - Roadwest Dolly Trailer - Roadworthy Checks and Repairs; 1DXJ543 - Major Service; MA 2136 - Battery, Minor Service; MA 80 - Fuel Filter; OMA - Major Service

-4947.55

EFT3704 10/05/2013 PAUL MALCOLM NOBLE Pensioner Units - Lift and Relay Loose and Displaced Pavers

-250.00

EFT3705 10/05/2013 Peter Bridge HESPERIAN PRESS

MMVC - Consignment Stock Sales -116.25

EFT3706 10/05/2013 REGINALD O'NEIL Airport - Carry Out Repairs/Maintenance to Wind Mill

-1018.80


Voucher No Date Payee’s Name Particular Amount of

Payment Other Funds

Trust EFT3707 10/05/2013 SADLEIRSNEXUS LOGISTICS Freight - Various -2683.34 EFT3708 10/05/2013 SHIRE OF YALGOO Grant Application - Grants Empire -

Regional Tourism Strategy - (our Shires commitment in regards to the contribution towards the application made by the Yalgoo Shire for the T-Qual grant)

-239.80

EFT3709 10/05/2013 STAPLES AUSTRALIA PTY LTD

Stationery Supplies & Office Equipment

-1535.75

EFT3710 10/05/2013 THE LUSCOMBE SYNDICATE Cleaning & Hygiene Consumables -1416.92 EFT3711 10/05/2013 VIDGUARD SECURITY

SYSTEMS Museum - CCTV & Alarm System; Security Monitoring - Lot 618, Swimming Pool

-8760.67

EFT3712 10/05/2013 WA LOCAL GOVERNMENT ASSOCIATION

Advertising - March 2013 -693.20

EFT3713 10/05/2013 WESFARMERS KLEENHEAT GAS PTY LTD

Caravan Park - Bulk LPG -78.41

EFT3714 10/05/2013 WINGZONE PTY LTD IGA Account -1219.61 EFT3715 10/05/2013 ROB LEFROY MMVC - Consignment Stock Sales -135.00 EFT3716 10/05/2013 MIDWEST FIRE PROTECTION

SERVICES April 2013 - Half Yearly Service of Fire Equipment

-1909.60

EFT3717 10/05/2013 GERALDTON MOWER & REPAIRS SPECIALIST

Other Plant - Parts; Purchase Chainsaw & 2 x Brushcutters

-3732.40

EFT3718 16/05/2013 HORIZON POWER Electricity Accounts -291.81 EFT3719 13/05/2013 RELIANCE PETROLEUM Fuel Account - April 2013 -925.25 EFT3720 16/05/2013 AUSTRALIAN TAXATION

OFFICE BAS - April 2013 -19385.00

DIRECT 16/05/2013 PAYROLL PPE 14/05/2013 -31597.09 EFT3721 23/05/2013 CADDY CINEMA PRODUCTS

PTY LTD Cinema Equipment - Subwoofer Repairs & Spare Lamps

-3398.00

EFT3722 30/05/2013 CITY OF GREATER GERALDTON

Library - Contribution towards Library Support/Value Added Activities as per the 2012/2013 Activity Plan for the Midwest Region

-477.00

EFT3723 30/05/2013 HORIZON POWER Electricity Accounts -1317.94 EFT3724 30/05/2013 PIVOTEL SATELLITE PTY

LIMITED Satellite Phone Account to 14 June 2013

-225.00

EFT3725 30/05/2013 TELSTRA Telephone Accounts - Various -2737.33 DIRECT 30/05/2013 GIUDICE & BARNDON

FUNERAL DIRECTORS Bond - ANZAC Hall -1000.00

EFT3726 31/05/2013 GREAT NORTHERN RURAL SERVICES

General Weed Control - Glysophate -892.80

EFT3727 31/05/2013 WOODY PEAR MMVC - Consignment Stock Sales April 2013

-1248.00

EFT3728 31/05/2013 ABORIGINAL STUDIES PRESS Visitor Centre Stock -106.92 EFT3729 31/05/2013 AERODROME MANAGEMENT

SERVICES PTY LTD Mount Magnet Aerodrome - Capital Works - Seal Supervision and Runway Painting

-51425.00

EFT3730 31/05/2013 ANDERSON MUNRO & WYLLIE Interim Audit Fee plus Disbursements -5992.25 EFT3731 31/05/2013 AUSTRALIA POST Postage - April 2013 -114.17 EFT3732 31/05/2013 BITUTEK PTY LTD Airport - Tender 12/13-05 - Resealing

Work at Bluey Osmond Airport Mount Magnet; Bitumen Sealing Works - Jones, Laurie & Carroll Streets

-143863.23

EFT3733 31/05/2013 BROADCAST AUSTRALIA Facilities Leasing - Self Help Power Recovery Contract No. 41000603 (605907)SBSTV 08/02/2013 to 08/04/2013

-70.00

EFT3734 31/05/2013 CADDY CINEMA PRODUCTS PTY LTD

Cinema Equipment Maintenance & Workshop - Travel & Labour

-1200.00

EFT3735 31/05/2013 CANINE CONTROL Ranger Duties - Monday 29/04/13 and Tuesday 30/04/13

-5511.00

EFT3736 31/05/2013 CLEANPAK TOTAL SOLUTIONS

Caravan Park - Cleaning Supplies -51.30

EFT3737 31/05/2013 COURIER AUSTRALIA Freight - Various -308.17 EFT3738 31/05/2013 DEPARTMENT OF FIRE AND

EMERGENCY SERVICES Emergency Service Levy 2012/13 - ESLB Quarter 4 Contribution

-3148.43

EFT3739 31/05/2013 DEPARTMENT OF HEALTH Renewal Permit 1935 - 01/07/13 to 30/06/16

-191.00

EFT3740 31/05/2013 GERALDTON FUEL COMPANY Bulk Diesel - 5000L -7163.00 EFT3741 31/05/2013 GOODEARTH HOTEL PERTH Pool Manager - Staff Training -

Accommodation -618.50

EFT3742 31/05/2013 GRANTS EMPIRE Grant Application to the National Crime Prevention Fund - Payment 1 of 2; Payment 2 of 2

-1232.00

EFT3743 31/05/2013 HELEN SMITH Ranger Services - Implementation & Establishment of the Cat Act 2011

-1400.00

EFT3744 31/05/2013 HERITAGE METAL FENCING Public Toilets - Supply only - Garrison Style Aluminium Fencing

-3174.00


Voucher No Date Payee’s Name Particular Amount of

Payment Other Funds

Trust EFT3745 31/05/2013 JASON SIGNMAKERS Road Signs -955.90 EFT3746 31/05/2013 JK PLUMBING GAS &

MAINTENANCE Anzac Hall - Female Toilets - Plumbing Repairs

-104.50

EFT3747 31/05/2013 JR & A HERSEY PTY LTD Minor Tools, Safety Expenditure & Consumables

-770.66

EFT3748 31/05/2013 KOORI MAIL Library - One Year Subscription to Koori Mail

-85.00

EFT3749 31/05/2013 M2 COMMANDER PTY LIMITED

Network Charges Contract May 2013 -140.18

EFT3750 31/05/2013 MCLEODS BARRISTERS & SOLICITORS

Professional Services - Road Maintenance Agreement Youanmi Road

-11207.79

EFT3751 31/05/2013 METRO COUNT Rural Road Maintenance - Metrocount - Welded Battery Packs

-152.90

EFT3752 31/05/2013 MICROCHIPS AUSTRALIA PTY LTD

Cat Act 2011 - Purchase of Chip Reader & Microchips

-1230.57

EFT3753 31/05/2013 MIDWEST FINANCIAL Audit - Swimming Pool Project Acquittal - 2010/11 & 2011/12

-330.00

EFT3754 31/05/2013 MOUNT MAGNET HISTORICAL SOCIETY

Mining & Pastoral Museum - Entry Fee - February-April 2013

-440.90

EFT3755 31/05/2013 MT MAGNET WASTE DISPOSAL

Caravan Park - Pump Out Tank behind Campers Kitchen

-660.00

EFT3756 31/05/2013 MTF SERVICES MA 3078 - Repairs to Water Tanker -5854.86 EFT3757 31/05/2013 MURCHISON HARDWARE Hardware Account - April -785.75 EFT3758 31/05/2013 MURCHISON MECHANICAL

SERVICES MA 17 - Tyre Repair; MA 1491 - Tyre -151.80

EFT3759 31/05/2013 MURCHISON POWER SERVICES

Cemetery - Excavate New Grave Site; Airport - Excavator Hire

-715.00

EFT3760 31/05/2013 PAPER-PAK PTY LTD Visitor Centre - Consumables -141.90 EFT3761 31/05/2013 PERFECT COMPUTER

SOLUTIONS Computer Services - May 2013 -116.25

EFT3762 31/05/2013 ROADTECH CONSTRUCTIONS PTY LTD

Airport - Replace Section on Runway 16/34 Turning Node

-41181.80

EFT3763 31/05/2013 SADLEIRSNEXUS LOGISTICS Freight - Various -120.51 EFT3764 31/05/2013 STAPLES AUSTRALIA PTY

LTD Office - Photocopying Charges 20/03/13 to 20/04/13

-645.35

EFT3765 31/05/2013 TENNANT AUSTRALIA Tennant Road Sweeper - Sweeper Brooms

-1451.85

EFT3766 31/05/2013 THE LUSCOMBE SYNDICATE Caravan Park - Consumables -156.08 EFT3767 31/05/2013 THINKWATER GERALDTON Tourist Park - Supply and Fit 2 x

Pumps -5936.35

EFT3768 31/05/2013 TOLL IPEC PTY LTD Freight - Various -90.02 EFT3769 31/05/2013 TOTAL TOILETS Pool - Collection of 2 Toilets & Service -1945.35 EFT3770 31/05/2013 VIDGUARD SECURITY

SYSTEMS Security Monitoring Fees May 2013 - Pool & Museum

-77.00

EFT3771 31/05/2013 WA LOCAL GOVERNMENT ASSOCIATION

Advertising - April 2013 -320.11

EFT3772 31/05/2013 WINGZONE PTY LTD IGA Account -463.63 EFT3773 31/05/2013 quickcolourprint.com.au -

Geraldton MMVC - Museum Entry Tickets -405.00

EFT3774 31/05/2013 AUSTRALIAN TAXATION OFFICE

Fringe Benefits Tax - 01/04/12 to 31/03/13 - Final Instalment

-7178.75

Municipal Fund -$545,773.69 -$1,000.00 Loan Capital Accounts 0.00 0.00

Trading Fund Accounts 0.00 0.00 Other Fund Accounts 0.00 0.00

TOTAL -$545,773.69 -$1,000.00


12.6 Local Government Elections 19 October 2013 File: CR-ELEC Officer: Geoff Brooks – CEO Amended by: Nil Disclosure of Interest: Nil Meeting Date: 5 July 2013 Application To confirm the usual practice of conducting elections on the basis of voting in person. Background Section 4.61 of the Local Government Act 1995 provides that an election can be conducted as a voting in person election or as a postal election. The Act requires that postal elections are conducted by the Electoral Commission with the costs, estimated to be $10,000, being charged back to Council. The claimed advantage of postal elections is greater voter participation. Current Position In recent years the custom and practice has been to follow the lower cost option of voting in person, with the CEO performing the role of Returning Officer as provided for in the Act. This method of voting has served Mount Magnet well and voting in person is recommended for the 2013 Local Government Elections. Consultation Nil Statutory Environment Local Government Act 1995 – Sections 4.20 and 4.61 Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority

OFFICER RECOMMENDATION Moved: Seconded: That the Local Government Elections scheduled for 19 October 2013 are conducted on the basis of voting in person with the CEO performing the duties of Returning Officer. CARRIED/LOST


12.7 2012/2013 Corporate Business Plan Action List File: AD-CBP Officer: Geoff Brooks – CEO Amended by: Nil Disclosure of Interest: Nil Meeting Date: 5 July 2013 Application To note the 2012/2013 Corporate Business Plan Action List as at 30 June 2013. Background At the Ordinary Meeting on 22 June 2012 Council approved the 2012/2013 to 2015/2016 Corporate Business Plan. Current Position The attached action list has been prepared to assist in monitoring the implementation of the Corporate Business Plan. The attached action list is for the period to 30 June 2013. Consultation Nil Statutory Environment Nil Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple majority

OFFICER RECOMMENDATION Moved: Seconded: That Council notes the 2012/2013 Corporate Business Plan Action List as at 30 June 2013. CARRIED/LOST


Action List as at 30 June 2013

PAGE ITEM ACTION OFFICER STATUS 6 Integrated Planning

and Reporting Prepare Community Strategic Plan CEO Adopted by Council at the Ordinary Meeting

12 April 2013. 6 Integrated Planning

and Reporting Arrange preparation of Long Term Financial Plan CEO Adopted by Council at the Ordinary Meeting

12 April 2013. 6 Integrated Planning

and Reporting Arrange preparation of Asset Management Plan CEO Draft received from consultant 12 June 2013.

8 Organisational Structure

Review Organisational Structure on an ongoing basis CEO Updated May 2013.

10 Financial Management

Review term deposit investment arrangements FM Investment ongoing with the Commonwealth Bank.

11 Rates Review rating structure with a view to the implementation of commercial and industrial categories.

CEO Review complete. Commercial and Industrial categories included in approved 2013/2014 Corporate Business Plan.

13 Outstanding Rates Debtors

Forward list of debtors as at 30 June 2012 to Solicitors to commence legal action.

FM Recovery action including sale of properties for unpaid rates in progress. Approval to write off outstanding mining tenement rates considered non recoverable given at the Ordinary Meeting on 11 June 2013.

13 Depreciation Update depreciation figures on the basis of 30 June 2012 non road asset valuations.

CEO Complete.

13 Plant Charges Implement a plant costing system that provides for a sustainable plant replacement reserve

FM Further consideration required.

15 Reserves Review appropriate level and distribution of reserves. CEO No action required. 15 Valuation of Non –

Current Assets Arrange valuation of non road assets as at 30 June 2012 Arrange valuation of road assets using Roman II system.

CEO Complete. Complete. Utilisation of Roman II values deferred pending further analysis and feedback from other Councils.

16 Staff Training Arrange on the job Certificate 2/3 training opportunities for outdoor staff (OH&S Training, First Aid etc) – Durak Institute of Technology

WM All Outdoor Staff employed prior to December 2012 have qualified for a Certificate 2.

16 Enterprise Agreement Consider the need for an Enterprise Agreement CEO No requirement at this time. 16 Office Computers

Replacement Program

Arrange replacement of computers 2012/2013 $12,000

FM Complete.


PAGE ITEM ACTION OFFICER STATUS 16 Synergy Server Replace server and upgrade to Version 9

2012/2013 $18,000 FM Complete.

16 Overhead Projector Arrange installation of overhead projector in the Council Chambers 2012/2013 $19,000

FM Complete.

16 Council Web Site Arrange new Council web site - 2012/2013 $17,000 AM Complete 18 Council Chambers Arrange replacement of chairs - 2012/2013 $11,000 AM Not required. 18 Council

Administration Building

Arrange Repairs to Front Facade/Roof and painting of entrance doorways. Conservation Plan – Prepare estimates to deal with issues such as rising damp and roof drainage. 2012/2013 $3,000

WM Repairs and painting complete. Roof repairs complete. Heritage Architect advice obtained and maintenance plan prepared. Lotterywest grant application successful - $34,000

19 Town Centre Arrange Mainstreet Master Plan 2012/2013 $28,000

Council $21,500 MWDC $ 7,500

Arrange survey/drainage study Barimala Creek 2012/2013 $5,000

CEO

WM

Finalised Master Plan to be submitted for adoption at the Ordinary Meeting on 5 July 2013. Deferred.

20 Federation/ Foster Parks

Upgrade Reticulation System 2012/2013 $12,000

WM Drinking fountain and additional garden bed tap installed. Design of replacement irrigation system and survey complete.

20 Recreation Centre and Town Oval

Arrange a master Plan for the Recreation Centre including the provision of a Youth Centre and replacement of the skatepark. 2012/2013 $24,000

Council $12,805 DSR $11,195

Upgrade oval irrigation system 2012/2013 $52,000

Council $30,232 DSR $21,768

CEO

WM

Finalised Master Plan to be submitted for adoption at the Ordinary Meeting on 5 July 2013. Complete.


21 Memorial Swimming Pool

Arrange construction of new Amenities and Kiosk 2012/2013 - $452,631 (CLGF Individual Allocation 2010/2011) Arrange construction of new Fitness Centre. 2012/2013 $397,885 (CLGF Individual Allocation 2011/2012) Council contribution to Pool project $177,000 Install shade structures 2012/2013 $80,000

DSR $32,000 grant obtained

CEO

Complete. Acquittal documentation lodged with RDL. Complete. Acquittal documentation lodged with RDL. Contractor appointed. In progress. Funding carried over to 2013/2014.

23 Anzac Hall and Outdoor Cinema

Complete installation of gravel infill in outdoor cinema Upgrade internal finishes to improve acoustics 2012/2013 $10,000

WM

AM

Complete Deferred. Funds reallocated to Museum security system

23 Rural Transaction Centre

Conservation Plan -arrange condition report with estimated costs and develop a maintenance program. 2012/2013 $3,000

WM Heritage Architect advice obtained. Grant application for $80,000 to Lotterywest unsuccessful.

25 Old Hospital Arrange preparation of a Conservation Plan with estimated costs and a program of works 2012/2013 $19,100 Lotterywest $19,100 Secure building by erecting external fencing 2012/2013 $8,000

CEO Consultant engaged. Consultant experiencing delays in finalising the Plan. Deferred

26 Pensioner Units Develop program and arrange upgrade and maintenance works 2012/2013 $20,000

AM/WM Three new air conditioners and additional power points installed.

26 Staff Housing Develop program and arrange upgrade and maintenance works 2012/2013 $50,000

AM/WM Caravan Park Manager’s Cottage painted internally and externally.


28 Urban Roads Implement street number system on kerbing 2012/2013 $5,000 Arrange road reseal/repair program 2012/2013 $48,000 (R2R) Rectify drainage – Laurie Street 2012/2013 $52,000 (R2R) Reinstate footpath Criddle Street to Laurie Street 2012/2013 $24,000

Council $12,000 Dept Tpt $12,000

WM Complete. Complete. Complete. Department of Transport shared footpath funding obtained. Purchase order issued.

28 Road Network Arrange update of Roman II inventory to enable determination of road valuations 2012/2013 $22,000

CEO Complete.

29 Unsealed Rural Roads

Mount Farmer Access Road Gravel Re-Sheeting SLK 27.50 to SLK 31.90 2012/2013 $110,000 (Regional Road Funding $72,333) Establish Bores and Soaks adjoining Rural Roads 2012/2013 $25,000 Unsealed Road Network – realign section of Wondinong Road 2012/2013 $132,000 (R2R) Road Safety Audits 2012/2013 $18,000

WM Complete. Two bores installed - Yoweragabbie and Wondinong Station Access Roads Complete. Audit completed on Cue/Paynesville Road. Black Spot funding application successful $45,000.

29 Waste Collection and Landfill

Lobby State Government through WALGA to introduce container deposit legislation

CEO WALGA Survey Lodged.

32 Library and Centrelink Services

Renegotiate Centrelink Service Agreement to recognise additional hours required.

CEO Department of Human Services not prepared to renegotiate agreement. Service now provided by private sector.


33 Community Events Help co-ordinate and support: Australia Day – Citizen of the Year Clean Up Australia Day Anzac Day NAIDOC Week Mount Magnet Races Mount Magnet Festival

AM/CEO Complete. Complete. Complete. Grant obtained. Complete. Complete. Complete.

33 Grant Writing and Administration

Arrange consultants to prepare and administer grant applications 2012/2013 $50,000

AM/CEO Consultant appointed. In progress.

34 Race Track Arrange connection of electricity 2012/2013 $60,000

CEO/WM Funding allocation of $30,000 included in the approved 2013/2014 Capital Budget for the installation of a generator.

34 Cemetery Install Toilet 2012/2013 $50,000

WM Project Deferred. Toilet hired for funerals.

35 Museum Acquire crown land to the south of Museum CEO Application lodged. Native Title clearance being progressed by the Department of Regional Development and Lands.

35 Moses Street Industrial Sub- Division

Acquire land and obtain planning approval for the creation of 7 Lots. 2012/2013 $10,000

CEO Sub-division approved. Funding application under the Landcorp Regional Development Assistance Program lodged.

36 Bush Fire Services Acquire 1600 litre Rural Tanker 2012/2013 $140,000 (FESA Funding)

CEO DFES funding approved. Delivery expected late 2013.

37 Mount Magnet Airport Install Automatic Weather Information Broadcaster 2012/2013 $32,604 Reseal Turning Nodes and Runway 2102/2013 $230,000

Council $115,000 RADS $115,000

WM Complete. Complete.

38 Caravan Park Investigate opportunities for grant funding for amenities block

CEO Estimated cost of new amenities $675,000. Grant funding $250,000 obtained under the Federal Tourism Industry Regional Development Fund.


P35

Plant

Replace Vehicles: Works Utility MA 30 Gardener Utility MA2099 Grader Utility MA2136 Office Toyota Prado 0MA

2012/2013 $49,212 (changeover) Replace Truck Mounted Fogger 2012/2013 $7,000 Sell Office Dual Cab MA2 2012/2013 $20,000 (income) Sell Patrol/Patching Truck MA 17 2012/2013 $65,000 (income)

WM

Delivered Delivered Carried over 2013/2014 Replacement deferred Complete. Complete Vehicle to be retained.


12.8 Tender 12/13 – 06 – Provision of Financial and Accounting Services (Amended Report) File: FI TEND Officer: Geoff Brooks – CEO Amended by: Nil Disclosure of Interest: Nil Meeting Date: 5 July 2013

The following report is an amended version of the report that was emailed/provided to Elected Members and uploaded to the Council website on 1 July 2013. The report was amended as an error in assessing the RSM Bird Cameron tender was detected. The error involved failure to account for travel and accommodation costed at $4,425 (Excluding GST) in the RSM Bird Cameron offer.

NOTE

Application To seek Council approval to award Tender 12/13-06 for the provision of Financial and Accounting Services Background The financial services identified for delivery under Contract 12/13 – 06 are as follows: • Preparation of monthly financial reports • Preparation of annual financial reports • Preparation of the annual Statutory Budget • Preparation of four year capital and operational budgets • Preparation of ten year capital and operational budgets/long term financial plans • Carry out budget reviews including accounting for variations • Uploading Council's budget to the SynergySoft system • Assist with the reconciliation and auditing of grants • Review and assist with the preparation and lodging of Australian Taxation Office

returns such as BAS, GST, FBT and PAYG • Provide financial advice and attend Ordinary Council Meetings in Mount Magnet as

required (attendance approximately six per year) • Attend Mount Magnet at the time of audit It is envisaged that these services will be provided from a location remote to Mount Magnet and involve a collaborative approach between Council staff and the successful tenderer. The specification indicates that the contract is for an initial period of two years commencing in July 2013 with two one year options to be offered at the Principal’s discretion. Tenders for the provision of Accounting and Financial Services were advertised in the West Australian on 11 May 2013 with a closing date of 7 June 2013. The following tenders were received: TENDERER FIXED PRICE (Excluding GST) RSM Bird Cameron (Geraldton) $58,425 Bentleys WA Pty Ltd $65,700 Sue Veloczi $80,000 Mid West Financial $85,000 UHY Haines Norton $126,000 Late Tender BPO Connect (Aust) Pty Ltd $24,000


The above prices are fixed for the first year and subject to adjustment by the Perth CPI for subsequent years. Tender Selection Criteria As indicated in the tender documents the following selection criteria applies: • Best value for money • Compliance Criteria – compliance with conditions of tender, specifications and

delivery date. • Qualitative Criteria – relevant experience (30%), key personnel skills and

experience (15%), tenderers resources (35%), and demonstrated understanding (20%).

Recommended Tenderer Assessment of the tenders has been conducted by the CEO and Finance Manager. As indicated the lowest tender price was submitted by RSM Bird Cameron at a fixed price for the first year of $58,425 excluding GST. RSM Bird Cameron is a national Australian owned accounting firm with offices in all states. This tender has been submitted by the Geraldton Office which is currently providing financial planning and auditing services to numerous local government authorities in the Mid West and Southern Rangelands. In addition the Geraldton Office also provides accounting and support services to private and not for profit organisations. Reference checks confirm the RSM Bird Cameron has the skill, experience and resources to satisfactorily carry out work. Consultation Finance Manager West Australian Local Government Association – Procurement Advisory Service Statutory Environment Local Government (Functions and General) Regulations Part 4 Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority

OFFICER RECOMMENDATION Moved: Seconded: That Tender 12/13-06 for provision of accounting and financial services is awarded to the RSM Bird Cameron at a cost of $58,425 for the first year, with a Perth CPI adjustment for the second year and if the arrangement is extended a similar adjustment for a further two years.

CARRIED/LOST


12.9 Mainstreet and Recreation Precinct Master Plans

File: EN-TWMN & CP-RC Officer: Geoff Brooks – CEO Amended by: Nil

Disclosure of Interest: Nil Meeting Date: 5 July 2013

Application To endorse the Master Plans prepared for the Mainstreet and Recreation Precinct by consultant CCS Strategic. Background Master Plans for the Mainstreet and Recreation Precinct have been prepared by consultant CCS Strategic. The community consultation process involved: • A visit to Mount Magnet by the consultant during the period 22 to 25 February

2013 involving a meeting with school students, displays outside the Post Office and at the Swimming Pool and a community workshop at the Recreation Centre.

• A telephone conference with Elected Members at the Ordinary Meeting on 1 May 2013.

• An Elected Member Workshop preceding the Ordinary Meeting on 11 June 2013 Both Master Plans are provided under separate cover and subject to endorsement will be uploaded to Council’s web site. Current Position Following the Elected Member Workshop on 11 June the consultant has made numerous alterations to both Plans including the provision of different options for consideration in some areas. It is considered that the consultants work is now complete. The next steps for Council and the community are to: • Review the Master Plans and determine which options are preferred. • Reject any components that are considered unsuitable. • Determine priorities. Based on available funding the priorities determined by Council and the community will enable the preparation of grant funding applications for progressive implementation of the Master Plans over the next few years. Consultation As above Statutory Environment Local Government (Functions and General) Regulations Part 4 Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority


OFFICER RECOMMENDATION Moved: Seconded: That Council endorses the Master Plans prepared by consultant CCS Strategic for the Mount Magnet Main Street and the Recreation Precinct. CARRIED/LOST


12.10 Members Meeting Fees and Allowances File: FI-BUDG Officer: Geoff Brooks – CEO Amended by: Nil Disclosure of Interest: Nil Meeting Date: 5 July 2013 Application To set the member sitting fees and allowances for 2013/2014 within the range as determined by the Salaries and Allowances Tribunal Background On 19 June 2013 the Salaries and Allowances Tribunal (SAT) determined certain payments that are to be made or reimbursed to elected Council members with effect from 1 July 2013. A copy of the determination is available on request or from the Salaries and Allowances Tribunal Web site www.sat.wa.gov.au/LOCALGOVERNMENTELECTEDMEMBERS Current Position The determination by the Salaries and Allowances Tribunal sets the range of payments within which local governments are required to set the actual amount. The Shire of Mount Magnet is a Band 4 Council with Meeting Fees and Allowances based on the current arrangement specified as follows: Item 2012/2013 Amount SAT Range 2013/2014 Council Meeting - Councillor $140.00 $88.00 to $225.00 Council Meeting - President $240.00 $88.00 to $463.00 Committee Meeting - All $70.00 $44.00 to $113.00 President’s Allowance $8,000.00 $500.00 to $19,000.00 D/President’s - Allowance $2,000.00 $125.00 to $4,750.00 Travel Expenses - All 99.01c/km 94.30 c/km Information/Communications Technology (ICT) Allowance - All

$340 $500.00 to $3,500

The 2013/2014 budget has been framed on the basis of an overall increase in Elected Member fees and allowances of 3%, as is the assumption for most other expenditure items. Consultation Nil Statutory Environment Local Government Act as amended Sections 5.98 to 5.100 Policy Implications Nil Financial Implications Depending upon the Fees and Allowances determined an adjustment of the 2013/2014 approved budget may be required at the time of the statutory budget review. Strategic Implications Nil


http://www.sat.wa.gov.au/LOCALGOVERNMENTELECTEDMEMBERS�

Voting Requirements Absolute Majority

OFFICER RECOMMENDATION Moved: Seconded: That Council approves the following fees and allowances for the 2013/2014 financial year: • Council Meeting – Councillor $• Council Meeting – President $

________________

• Committee Meeting – All $________________

• President’s Allowance $________________

• D/Presidents Allowance $________________

• Travel Expenses – All c/km________________

• ICT Allowance – All $______________

________________

CARRIED/LOST


12.11 Infrastructure Asset Management Documentation File: AD-ASST Officer: Geoff Brooks – CEO Amended by: Nil Disclosure of Interest: Nil Meeting Date: 5 July 2013 Application To adopt the Infrastructure Asset Management Documentation prepared by consultant Morrison Low. Background Under the Integrated Planning and Reporting Framework it is expected that local governments will meet new Plan for the Future requirements by 30 June 2013. As elected members are aware the major components of Plan for the Future requirements under Section 5.56 of the Local Government Act are the Corporate Business Plan and Strategic Community Plan. Both these plans have been prepared and adopted by Council by the due date and are available on the Shire web site. The preparation of an Infrastructure Asset Management Documentation is also an important component of Government’s Plan for Future requirements. Current Position In September 2012 consultant Morrison Low was engaged to prepare the following Asset Management Documentation: • Infrastructure Asset Management Plan • Core Infrastructure Risk Management Plan • Infrastructure Asset Management Policy • Infrastructure Asset Management Strategy These plans have now been prepared and are based on the Corporate Business Plan, Strategic Community Plan and associated budgets. These Plans utilise non road asset replacement values determined by valuers Prime Property Valuations in May 2012. As a result of problems experienced with Roman II valuations the plans utilise road asset replacement values determined by engineering consultant Cardno Willings in 2005. The above Asset Management Plans have been provided to Elected Members under separate cover and subject to endorsement by Council will be available on the Shire web site. Consultation Nil Statutory Environment Local Government (Functions and General) Regulations Part 4 Policy Implications Nil Financial Implications Nil


Strategic Implications Nil Voting Requirements Simple Majority

OFFICER RECOMMENDATION Moved: Seconded: That Council endorses the Infrastructure Asset Management Documentation prepared by consultant Morrison Low. CARRIED/LOST


13. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

14. NOTICE OF MOTIONS FOR THE NEXT MEETING

15. CONFIDENTIAL BUSINESS

16. LATE AGENDA ITEMS 16.1 2013/2014 Statutory Budget

17. ELECTED MEMBER MATTERS

18. NEXT MEETING

19. CLOSURE OF MEETING


agenda ordinary meeting of council 5 july 2013 · dear elected member . the next ordinary meeting...

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