agenda of community, culture and regulatory committee - 12 ...€¦ · community, culture and...

I hereby give notice that the

Inaugural Community, Culture and Regulatory Committee Meeting

will be held on:

Date: Tuesday, 12 November 2019

Time: 10.45am

Location: Council Chamber

Third Floor

Office of the Waitaki District Council

20 Thames Street, Oamaru

Agenda

Inaugural Community, Culture and Regulatory Committee Meeting

12 November 2019

Fergus Power

Chief Executive

COMMUNITY, CULTURE AND REGULATORY COMMITTEE MEETING AGENDA

12 NOVEMBER 2019


12 NOVEMBER 2019

Agenda Items

1 Apologies ............................................................................................................................. 5

2 Declarations of Interest ....................................................................................................... 5

3 Confirmation of Previous Meeting Minutes ........................................................................ 6

3.1 Receipt of Previous Meeting Minutes Confirmed under Clause 27.4 of Waitaki District Council Standing Orders .............................................................................. 6

4 Memorandum Reports ....................................................................................................... 18

4.1 Activity Report to the Community, Culture and Regulatory Committee - October 2019 ......................................................................................................... 18

4.2 Heritage, Environment and Regulatory Group Activity Report ................................ 37

5 Meeting Close .................................................................................................................... 49


12 NOVEMBER 2019

1 APOLOGIES

2 DECLARATIONS OF INTEREST


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Item 3.1

3 CONFIRMATION OF PREVIOUS MEETING MINUTES

3.1 RECEIPT OF PREVIOUS MEETING MINUTES CONFIRMED UNDER CLAUSE 27.4 OF WAITAKI DISTRICT COUNCIL STANDING ORDERS

Author: Ainslee Hooper, Governance and Policy Advisor

Authoriser: Lisa Baillie, People and Culture Group Manager

Attachments: 1. CONFIRMED MINUTES - Community and Culture Committee Meeting, 27 August 2019 ⇩

2. CONFIRMED MINUTES - Heritage, Environment and Regulatory Committee Meeting, 27 August 2019 ⇩

RECOMMENDATION

That the Community, Culture and Regulatory Committee receives and notes the minutes of previous meetings of the Community and Culture Committee and the Heritage, Environment and Regulatory Committee held on 27 August 2019, which were confirmed as a true and correct record of those Committee Meetings by Council at the end of the previous triennium at the 8 October 2019 Additional Council Meeting pursuant to Clause 27.4 of the Waitaki District Standing Orders.


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Item 3.1 - Attachment 1

CONFIRMED MINUTES OF THE

COMMUNITY AND CULTURE COMMITTEE MEETING HELD AT THE COUNCIL CHAMBER, THIRD FLOOR,

OFFICE OF THE WAITAKI DISTRICT COUNCIL, 20 THAMES STREET, OAMARU ON TUESDAY, 27 AUGUST 2019 AT 10.50AM

PRESENT: Deputy Mayor Melanie Tavendale (Chair), Cr Colin Wollstein, Cr Jan Wheeler, Cr Jeremy Holding, Cr Guy Percival (from 10.56am), and

Mayor Gary Kircher (ex officio) (from 11.13am)

IN ATTENDANCE: Cr Craig Dawson Cr Bill Kingan Cr Hugh Perkins Fergus Power (Chief Executive) Neil Jorgensen (Assets Group Manager / Deputy Chief Executive) Lisa Baillie (People and Culture Group Manager) Paul Hope (Finance and Corporate Development Group Manager) Bill Chou (Information Systems Group Manager) Lichelle Guyan (Heritage, Environment and Regulatory Group Manager Ainslee Hooper (Governance and Policy Advisor) IN ATTENDANCE FOR SPECIFIC AGENDA ITEMS: Jane Macknight (Museum, Gallery and Archives Director) Grant Rhodes (Projects and Assets Officer) Philip van Zyl (Libraries Manager) Pam Hicks (Office Manager)

The Chair declared the meeting open at 10.51am and welcomed everyone present. Cr Guy Percival and Mayor Gary Kircher were not present at the start of the meeting. Presentation on the Fresh Air Project (Otago / Southland)

The Chair advised that she had agreed to a presentation on the Fresh Air Project (Otago and Southland) being held at this meeting. She invited Komal Suratmaia (Southern District Health Board) and Sophie Carty (Cancer Society) to make the presentation. Cr Guy Percival joined the meeting at 10.56am. A video was played, and a handout on the Fresh Air Project distributed. Ms Carty then spoke about the partnership model with other councils relating to smoke-free outdoor dining policies, which were the focus of the handouts. She expressed interest in talking with Waitaki District Council representatives about a specific smoke-free policy for the Waitaki district. Ms Carty noted that Hanmer Springs was the first town centre to become smoke- and vape-free. Regarding policies, she said that Auckland’s smoke-free outdoor policy was particularly comprehensive, and there were many other similar resources that she had available to share upon request. The aim of the Fresh Air project was to introduce smoke-free requirements for Council-leased outdoor dining premises. Some Councils had offered permit waivers for those choosing to go 100% smoke-free with outdoor dining. Councils were being encouraged to implement a Smoke-free Policy and Action Plan in order to contribute to the “Smoke-free New Zealand 2025” initiative, which included a timeline for implementing smoke-free public spaces.


12 NOVEMBER 2019


In response to questions, Ms Carty clarified that:

• policies designed around smokers were different to the Fresh Air project, which was focused on getting councils to beautifying outdoor areas;

• the Hanmer Springs policy does not involve policing; for smaller towns, it can be about getting businesses to agree together.

• Vaping is more about the experience, because some do not have a lot of smoke. The Cancer Society supports vaping as a successful cessation tool for smokers.

The Chair thanked Ms Carty and Ms Suratmaia for presenting to the Committee and said that members would work on getting this matter into the workshop programme or onto a meeting agenda at an early opportunity.

1 APOLOGIES

RESOLVED CC 2019/013

Moved: Cr Jeremy Holding Seconded: Cr Colin Wollstein

That the Community and Culture Committee accepts apologies for lateness from Cr Guy Percival and Mayor Gary Kircher.

CARRIED


There were no declarations of interest.


3.1 CONFIRMATION OF MINUTES


Moved: Cr Colin Wollstein Seconded: Cr Jeremy Holding

That the Community and Culture Committee confirms the public minutes of its previous meeting held on 2 July 2019, as circulated, as a true and correct record of the meeting.

CARRIED


12 NOVEMBER 2019


4 MEMORANDUM REPORTS

4.1 FORRESTER GALLERY AND NORTH OTAGO MUSEUM STAGE 1 BUDGET UPDATE

The report, as circulated, provided an update on expenditure to date following remediation and agreed capital works at the Forrester Gallery; the capital and deferred maintenance works at the North Otago Museum; and the development of the four identified themes for the proposed display and fit-out associated with the reopening plan for the North Otago Museum.

Group Manager Lisa Baillie introduced the report. Museum, Gallery and Archives Director Jane Macknight and Projects and Assets Officer Grant Rhodes were also present, and together with Mrs Baillie, all responded to questions. The discussion clarified the points summarised below. The completion of capital works in the Forrester Gallery basement would need to happen first before collections can be removed and mould investigations there can occur. Approval from Heritage New Zealand had now been received for work on the fire upgrade, HVAC and kitchenette, but official notification to proceed has yet to be received from Planning. That was just a timing issue. The design work for the fit-out is expected to be completed and signed off by October. Difficulties finding a fabricator had slowed the pace of work somewhat. One has been found, but they are not available at the moment, so a quote has still yet to be received. The cost of mould remediation work was not expected to alter much – perhaps $10k - $15k more for further investigation. The Capital upgrades budget line had not changed; this was just waiting on a resource consent to come through. It was noted that work was still continuing, despite some of the approvals not being in place. In response, Mr Rhodes explained that operational work continues to be done to bring the exterior of the building up to standard, and there is a lot of rewiring being done inside. Those costs are being funded from the depreciation budget. There was a request for all the costs of what Council had approved to be supplied to Elected Members. ACTION: Projects and Assets Officer Grant Rhodes When asked, Mr Rhodes reported that expenditure to the end of June was around $330k, and total expenditure could be in the vicinity of $400k. Some $250k of that had gone towards the exterior (scaffolding, repointing work); he said major refurbishment work like that was expected to be done every 25 years or so to keep the buildings up to standard. Mr Rhodes also clarified that the museum operational budget is what was being spent at the moment, and that was tracking very well against the original figures put forward to Council.



That the Community and Culture Committee receives and notes the information.

CARRIED


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Mayor Gary Kircher joined the meeting, at 11.13am.

4.2 ACTIVITY REPORT TO COMMUNITY AND CULTURE COMMITTEE - AUGUST 2019

The memorandum report, as circulated, informed the Committee about the strategies, planning and activities of the functions reporting to the Community and Culture Committee.

Group Manager Lisa Baillie spoke to the report and responded to questions. She acknowledged the ‘exciting progress’ being made on Infocouncil (the automated agenda production process) which had been used to create the agenda for all of the day’s Committee Meetings, and on LG Hub (as the distribution platform) for meeting papers, and ultimately other documents. Mrs Baillie extended her thanks to Governance Advisor Ainslee Hooper (the project specialist) and Project Manager / Business Analyst Arun Kumar and the rest of the Information Services team for the work and commitment they had put into the project to get it up and running.

Mrs Baillie also highlighted the refurbishment work in the reception area; and advised that the library updates would be coming to a future meeting.

An update on the Vernon collection online, along with a demonstration on how to use it, would be presented at a future Committee Meeting.

Regarding CRM statistics, Office Manager Pam Hicks reported that there was an 85% completion rate. It was advised that the “Snap Send Solve” did not allow people to add their email address, and this was noted for follow up. ACTION: Group Manager Lisa Baillie

In response to a question about access to the new reception area for people in wheelchairs, Mrs Hicks advised that assistance would be provided to them by reception staff. There was a bench at the right hand side of the foyer for this purpose. The layout had had to address the issues of safety and security as well as access, and this was believed to be the best solution for all.

In response to questions, Libraries Manager Philip van Zijl advised that (a) the low-level demand for e-books was New Zealand wide, not just in Waitaki, although there was often a spike during the holidays as people downloaded e-books to take away with them; (b) DVD statistics were not included in the report; a retail layout had been adopted in the library which had had very good results and DVDs had a lot to do with that result.

Regarding the Hampden Library updates, Mr van Zijl said the team had spent 12 months bedding in the new systems, which were all going very well. Elected Members congratulated him and his staff on this exciting achievement.

Congratulations were also extended to the Opera House Director and staff for the “sensational event” of the Music Festival.




CARRIED


12 NOVEMBER 2019


5 MEETING CLOSE

There being no further business, the Chair declared the meeting closed, at 11.32am.

CONFIRMED AND SIGNED by the Chair and Council’s Chief Executive at the Council Meeting (additional) held on Tuesday 8 October 2019, being the final Council Meeting of the current triennium, in accordance with Clause 27.4 of the Waitaki District Council Standing Orders.

[signed] [8 October 2019]

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Chairperson Date signed


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Chief Executive Date signed


12 NOVEMBER 2019


CONFIRMED MINUTES OF THE HERITAGE, ENVIRONMENT AND REGULATORY COMMITTEE MEETING

HELD AT THE COUNCIL CHAMBER, THIRD FLOOR, OFFICE OF THE WAITAKI DISTRICT COUNCIL, 20 THAMES STREET, OAMARU

ON TUESDAY, 27 AUGUST 2019 AT 9.30AM

PRESENT: Cr Hugh Perkins (Chair), Cr Bill Kingan, Cr Craig Dawson, and Mayor Gary Kircher

APOLOGY: Cr Jim Hopkins

IN ATTENDANCE: Cr Colin Wollstein Cr Jan Wheeler Deputy Mayor Melanie Tavendale Cr Guy Percival Cr Jeremy Holding Fergus Power (Chief Executive) Neil Jorgensen (Assets Group Manager / Deputy Chief Executive) Paul Hope (Finance and Corporate Development Group Manager) Lichelle Guyan (Heritage, Environment and Regulatory Group Manager) Bill Chou (Information Systems Group Manager) Ainslee Hooper (Governance and Policy Advisor)

In attendance for specific agenda items: Roger Cook (Building Services Manager) Carolyn van Zyl (Acting Environmental Services Manager) Tristan Hope (Enforcement Officer)

1 APOLOGIES

RESOLVED HERC 2019/041

Moved: Cr Craig Dawson Seconded: Mayor Gary Kircher

That the Heritage, Environment and Regulatory Committee accepts an apology for absence from Cr Jim Hopkins.

CARRIED

2 DECLARATIONS OF INTEREST There were no declarations of interest.




Moved: Cr Bill Kingan Seconded: Cr Craig Dawson

That the Heritage, Environment and Regulatory Committee confirms the public minutes of its previous meeting held on 2 July 2019, as circulated, as a true and correct record of that meeting.

CARRIED


12 NOVEMBER 2019


4 DECISION REPORTS

4.1 RED-BILLED GULLS

The report, as circulated, proposed that the Heritage, Environment and Regulatory Committee recommends to Council that further work is completed to assess costs of establishing a natural environment for the gulls to nest.

Group Manager Lichelle Guyan advised that, after a meeting earlier in the day, she wanted to amend the report’s recommendation. She said that no birds would be landing on Countdown next week. Drones had provided evidence that they were moving nesting materials, and – if they formed a nest – then DOC would not issue a permit. It was prudent now to establish a temporary site to try and eliminate a nesting site in town whilst still being able to investigate other sites.

Projects and Assets Officer Toby Armour explained that the drones had been flying over buildings that were an issue the previous year and had found the birds were setting themselves up to nest. If some building owners removed the nesting materials from their sites, it was likely that the birds would just go to another one.

A temporary site above the Penguin Colony had been identified. It had disused mountain bike trails and was steep. The intent was to clear gorse from that area and spray a whitewash which attracted the birds. This work could be covered within existing budgets. There was a DOC track in the wider area, but it was a fair distance from the proposed temporary site for the gulls.

It was acknowledged that this type of proposal had not been used elsewhere to lure birds away from the centre of towns. However, it was noted that, if nothing was done, then the birds will nest in the centre of town, based on the nesting material movements already captured by the drones. There were concerns expressed about whether the temporary site proposal was a waste of money, since it was unproven; and about whether there needed to be a fence around the site to keep people out. Responding to the latter, it was suggested that the gorse would effectively provide a perimeter, and that it was not a heavily used area anyway, with no walking tracks that might require fencing off. There was further discussion around the need for signage about not feeding the wildlife (DOC was working on that, and the signs would carry both the DOC and Council logos). The meeting was reminded that the predator issue is apparently a very real one, and there was a need for Elected Members to take the specialist advice of Dr Agnew on that matter. It was suggested that the Penguin Colony could take this on as a project – since it was about scientific research and protection – and they would presumably be heavily involved in it anyway. Tourism income may also be able to help pay for it. The Chair added that the problem was not unique to Waitaki. He believed that the proposal for a temporary site was very constructive, and the Cape area selected was available. It was then suggested, given the tight timeline and the need to progress this work as soon as possible, that the Committee make the decision rather than recommend it to Council which would delay implementation for another three weeks. Mayor Gary Kircher said he believed it would be procedurally wrong for a Committee to believe it had the delegated power to make such a decision. In response, Cr Craig Dawson acknowledged the Mayor’s point about procedure, but also argued that there was a majority of Councillors in the room at this meeting, and there was no reason to think that the vote would be any different if it went to the 10 September Council Meeting. The Chair agreed, noting that timing was critical on


12 NOVEMBER 2019


this matter and there was no new budget expenditure that would require a recommendation to the full Council. The Mayor reiterated his viewpoint that a decision by Committee on this matter was short-circuiting the decision-making process of Council. The Chair thanked the Mayor for his comments and then ruled that he would be putting the amended motion to the meeting.


Moved: Cr Craig Dawson Seconded: Cr Bill Kingan

That the Heritage, Environment and Regulatory Committee grants approval to the working group to establish a temporary site immediately and then continues to explore options to establish a natural red-billed gulls nesting site.

CARRIED

4.2 APPROVAL OF DOG CONTROL S10A REPORT 2019

The report, as circulated, proposed that the Heritage, Environment and Regulatory Committee recommend to Council that it adopt the report and request that officers advertise its availability on Council’s website in accordance with requirements in the Dog Control Act 1996.

Group Manager Lichelle Guyan and Enforcement Officer Tristan Hope spoke to the report and responded to questions. It was clarified that there was no fee for a companion dog; that a “selected dog owner” was one who had not had a complaint for over two years, had a fully fenced property, and was able to demonstrate compliance with a number of criteria; and that wandering dogs were not breed-specific and could incur an infringement notice of $200.

There a request to add companion dogs to future reports. ACTION: Group Manager Lichelle Guyan



That the Heritage, Environment and Regulatory Committee recommends:

That Council:

1. Adopts the report as required under section 10A of the Dog Control Act 1996.

2. Makes the report available via its website and places advertisements in appropriate newspapers to confirm the report is available.

3. Notes that, once adopted, the report is sent to the Secretary for Local Government.

CARRIED


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4.3 SAFER WAITAKI STRATEGY

The report, as circulated, sought the Committee’s recommendation that Council endorses the Safer Waitaki Community Safety Strategy.

Group Manager Lichelle Guyan and Community Development Coordinator Helen Algar QSM spoke to the report and responded to questions.

The meeting heard that the goals in the Strategy were international and the Government had signed up to them; Safer Waitaki had linked its goals to them.

The strategy is targeting all of the district, as Safer Waitaki connects with the whole population. Employers, industry groups, a family harm group, groups for mental health and addictions and others were all involved. As of November 2018, 144 groups and organisations across every aspect of the community had that connection.

It was noted that family violence call outs had increased. This was believed to be the result of more promotion around these events happening, which encouraged more reporting of them.

Mrs Algar acknowledged that some of the national strategic outcomes had been omitted from the Safer Waitaki strategy because the organisation could not do everything, and it needed to be realistic about what was relevant in the district’s communities.


Moved: Cr Bill Kingan Seconded: Mayor Gary Kircher


That Council endorses the Safer Waitaki Community Safety Strategy 2019 – 2024.

CARRIED


5.1 DISTRICT LICENSING COMMITTEE ACTIVITY REPORT (JANUARY – JUNE 2019)

The memorandum report, as circulated, informed the Committee about the activities of the District Licensing Committee (DLC) for the period 1 January to 30 June 2019. The report will be provided six-monthly.

Group Manager Lichelle Guyan and Acting Environmental Services Manager Carolyn van Zyl spoke to the report and responded to questions. The meeting heard that this year had had the highest level of activity compared to the previous five years; and that following the resignation of Cr Peter Garvan (who had been the District Licensing Committee Chair) in early August, the Deputy Chair had been involved in the decision-making.



That the Heritage, Environment and Regulatory Committee receives and notes the information.

CARRIED


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5.2 HERITAGE, ENVIRONMENT AND REGULATORY GROUP ACTIVITY REPORT JULY 2019

The group activity report, as circulated, informed the Committee about the strategies, planning and activities of the Heritage, Environment and Regulatory Group.

Group Manager Lichelle Guyan spoke to the report and responded to questions. She highlighted that the previous period had been a challenging one, with unexpected absences, a lot of vacancies, and a reasonable amount of work. She believed that her team had done an outstanding job handling the workload in those circumstances. Attempts to fill vacancies were continuing.

Discussion focused on solid fuel heaters; technical qualifications required by Building Control Agencies (BCA); and the successful BCA audit.

On community development, congratulations were extended to the community development team for the “excellent” organisation and delivery of, and attendance at, the recent Family Harm Conference. Feedback had been overwhelmingly positive, and it would make a difference in many ways.




CARRIED

The Chair declared the meeting adjourned for morning tea, at 10.37am.

PUBLIC EXCLUDED SESSION DEFERRED Due to the longer time required in the Public Excluded session for other Committee Meetings in the afternoon of 27 August 2019, there was no opportunity to reconvene the Heritage, Environment and Regulatory Committee Meeting to confirm the public excluded minutes of the previous meeting. Accordingly, those public excluded minutes (of the 2 July 2019 Heritage, Environment and Regulatory Committee) were deferred to the final Council Meeting of the triennium – the Additional Council Meeting on 8 October 2019 – for confirmation by the Chair and Chief Executive pursuant to Clause 27.4 of the Waitaki District Council Standing Orders. (continued next page)


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6 MEETING CLOSE

There being no further business, the meeting was closed at 10.38am.



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Item 4.1


4.1 ACTIVITY REPORT TO THE COMMUNITY, CULTURE AND REGULATORY COMMITTEE - OCTOBER 2019

Authors: People and Culture Group Unit Managers

Authoriser: Lisa Baillie, People and Culture Group Manager

RECOMMENDATION

That the Community, Culture and Regulatory Committee receives and notes the information.

PURPOSE

The purpose of this memorandum is to inform the Committee about the strategies, planning and activities of the functions reporting to the Community, Culture and Regulatory Committee.


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Item 4.1

GOVERNANCE

Governance Policy and Projects

Project Comment

Elected Members’ Induction Programme

The Governance and Policy Advisor has been the project lead for the induction programme. This has involved a significant amount of work in addition to ‘business as usual’ and has involved a wide variety of engagement throughout the organisation and beyond it to many internal and external stakeholders.

CUSTOMER LIAISON

MAINTAINING OR IMPROVING SERVICE LEVELS

District rates settlement figures (including property sales and mortgage refinancing):

• 229 for the three-month period July, August and September 2019 (9% up on the previous year);

• 210 for the three-month period July, August and September 2018.

Customer Request Management (CRM) statistics for all of Council for September 2019 – 86% completed before the due date. The Council-wide target is 90%. Customer Liaison Officers continue to proactively monitor CRMs to ensure they are being resolved within the required timeframes and to follow up with responsible officers to ensure nothing has been overlooked on requests that have gone past their agreed Service Level.


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Item 4.1

Resourcing

The Customer Liaison team is experiencing a very busy time, with key activities listed below:

• Dog re-registration period has been completed and penalties have now been applied to unregistered dogs. A final message was sent to owners advising of a $300 fine for non-registration. Currently, approximately 2% of known dogs within the district remain unregistered.

• Rates rebates continue to be processed to allow qualifying ratepayers a rebate on their current year’s rates.

• Processing and receipting of lakes camping and boat ramp annual season tickets “ramp” up as the 6 camping grounds are now open.

The People and Culture Group Manager, Office Manager and a Customer Liaison Officer attended the Association of Local Government Information Management (ALGIM) Spring Conference held in Christchurch 16 and 17 September. This year the theme was “Creating Seamless CX1” and encompassed the changing environment around the many digital channels we now have at our fingertips. Councils from across New Zealand attended to take advantage of learning from speakers who challenged councils to change, and who provided many thought-provoking topics, along with emerging trends, new tools for engagement, case studies, and opportunity for the all-important networking with peers from across the country.

ALGIM undertakes a Customer Experience Mystery Shop exercise annually. The exercise involves three activities: Multiple phone calls made to councils between the hours of 8.00am – 5.00pm, on weekdays (ie from Monday to Friday). Each council is asked a standard question and an assessment is made of the customer experience received. Enquiries were made through the Council website and an assessment of the response received, including the timeliness of the response. Facebook messenger enquiries were also made, with the assessment including responsiveness and quality of the reply received. The result for Waitaki District Council was a very pleasing ranking of 18th from 80 councils and Council Controlled Organisations (CCOs), which is an increase of three placings since the last exercise.

Customer Liaison Information Officers (CLIOs) continue to build strong relationships within their assigned units to ensure important information and process changes are passed to the team in a timely manner. These roles also foster the ‘One Team’ value behaviours identified as important to our staff, including, but not limited to:

• “we take time to educate each other”

• “we communicate across departments”

• “we back each other up”

• “we share ideas”.

Protecting people, places and the environment

Renovation of the reception and foyer area has been mostly completed; furniture has arrived, and heritage prints have now been installed. This renovation also came in well under the approved budget.

This exciting, fresh new-look space has been very well received by both external and internal customers. It has been mentioned by some visitors that the Council building now looks more inviting and less “Council” like.

1 CX = Customer Experience


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Item 4.1

Caption: Renovation of the reception and foyer area

WAITAKI DISTRICT LIBRARIES

Maintaining or improving service levels

Activities and Service Performance

Waitaki District September Statistics

Events September 2019 September 2018

Events Pax Events Pax

Total - Events - Adults 18 124 16 245

Total - Events – Children’s 14 326 13 437

Borrowers

September 2019

September 2018

Total - Cardholders - new 14% 67 59

Total - Cardholders - total -6% 13612 14482

Borrowers - % population (20826) -6% 65% 70%

Issues

September 2019

September 2018

Issues - eAudio books 200% 4 2

Issues - eBooks 5% 40 38

Issues - via Koha only (O&P) (Ōamaru and Palmertson)

-1% 14160 14331

Issues - via Self-Issue Kiosk (O&P) -2% 11386 11664

Issues - % done via RFID (Ōamaru) -1% 81% 82%

Issues - % done via RFID (Palmerston)

-7% 71% 78%

Total - Issues & Renewals (District) -1% 14838 14971


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Item 4.1

Volunteer Hours

September 2019

September 2018

Total - Volunteer Hours 1% 148.75 144

District Libraries Projects/Activities

Hampden Refurbishment of the rooms for the library is almost complete, with the last shelving, signage and blinds fitted. Some signage is still to be completed. We are now seeking quotations to establish Wi-Fi access. Ōamaru Fiction and Large Print – In response to customer feedback, reconfiguration of the shelving will be completed to create more space. Friends of the Library – The Constitution has been written and the relaunch of the group took place on 21 August 2019. The group is now in the process of setting up as an incorporated society. APNK (Aotearoa People’s Network Kaharoa) free public computing – The equipment has arrived and has been installed.

Community Outcome Focus: “We enable opportunities for new and existing businesses”

Community Outcome Focus: “We understand the diverse needs of our community”

The Community Space

The Community Space, for the month of August, had 29 separate bookings.

General

Since the library first subscribed to the digital magazine and newspaper platform PressReader (first subscribed to in March 2019), statistics have been collected. As illustrated in the graph that follows, the number of individual connections has grown steadily from 466, in March to 3,332 in September 2019. The number of articles read has also grown from 749 to 6,707. Ongoing workshops are being offered to the public about how to access PressReader.


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Item 4.1

The trial of Kanopy commenced during the month of October. This is an on-demand streaming video platform for public libraries that offers viewers a large collection of award-winning films, children's programmes, documentaries and educational courses. After positive feedback, Kanopy will be added to the library’s electronic resources.

The Reference and Digital Services Librarian attended the Death Café’s first meeting of the year in August which attracted around 20 individuals. The Death Cafe is a scheduled non-profit get-together (called "social franchises") for the purpose of talking about funeral planning, death, dying, etc over food and drink. The group was informed about the resources that are available at the Ōamaru Public Library, including the many books on offer, as well as a reference folder created specifically to help people with wills, advanced care planning, funeral planning, etc.

The Non-Fiction Travelling Collection for all branches has been dispatched. The response from branch support volunteers has been one of excitement and positivity, with one Hampden resident saying that it has ‘re-energised the library and the community itself’. The popularity of this collection for those automated libraries will be monitored – eg those that have the Koha library management system: Palmerston and Hampden. In addition, in three months’ time, the stock from each branch will rotate forward to the next branch. This means that over the course of the year, each branch will have been exposed to over 3,000 new Non-fiction books.

Three Ōamaru Library staff visited Ōmarama Library in October. Amongst other issues, it was a chance to assess that library’s need for Large Print, audio books and DVDs following their recent ‘branch makeover’. These titles will be dispatched in the coming month, and other branches will be similarly assessed.


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Item 4.1

DVD Issues:

Displays

• Celebration of rugby great, Brian Lochore

• Council grants and Ōmārama and Ōtematata masterplans

• Daffodil Day

• International Dog Day

• National Poetry Day

• Conservation week – this included a craft activity for children

• Keep NZ beautiful week (Kiwi on loan from museum)

• Māori language week

• Altrusa – literacy week

• Mental health awareness week

Events

Regular events include:

• The Genealogy Help Club meets on Monday mornings (Community Space)

• The Scrabble Club meets on Tuesdays (Community Space)

• The Puzzle Club meets on Friday mornings (Community Space)

• The Justice of the Peace Clinic is held at the Library every Wednesday from 11.00am to 1.00pm

• Genealogy Help Club, facilitated by members of the Ōamaru Branch of the NZ Society of Genealogists, meets on Monday mornings.

• Knitting club at the Palmerston Library

• Book chat group at the Palmerston Library

• The Kid’s Book Club


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Item 4.1

In addition, the following events were held during August and September:

• On Wednesday 14 August 2019, Customer Services Coordinator and Deputy/ Community Services Librarian presented to the Association of Presbyterian Women at the Eveline Church.

• National Poetry Day was celebrated on 23 August 2019, with 18 attending the poetry slam presented by members of the Waitaki Writers. Readings from the work of the late Waiata Dawn Davies, together with personal memories of the local poet, formed a moving part of this occasion.

• On 19 August 2019, the Ōamaru Library hosted the Ōamaru Community Social Singing Group.

• Te Wiki o te Reo Māori – Māori Language Week was celebrated from 9 to 15 September 2019. During this week, a Library Assistant offered lunchtime Whare Games which proved popular with adults and children alike. The games were educational as well as fun and it is intended that these, and similar activities, will be offered during future Māori Language Weeks.

• On Wednesday 11 September 2019, the kapa haka team from St Joseph’s School performed in the Ōamaru Library.

• Conservation Week 2019 ran from 14 to 22 September 2019. This year was a special celebration as Conservation Week turned 50 years old. On Monday 16 September 2019, DOC Ranger Jinty MacTavish gave an illustrated talk “Nine Months on Whenua Hou”, to an audience of 43.

Caption: Jinty MacTavish


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Tongan language week celebrations:

The library was pleased to be able to host a number of groups at the Ōamaru Public Library for Tongan Language Week. In September, Kaliloa Homebase Education teachers, parents and children shared cultural clothing, songs and dances with the community. The group also gifted the Ōamaru Public Library a piece of tapa. This was followed by a full day of experiences from Fenwick School, St Josephs’ School, and the Fale Pasifika O Aoraki Trust Youth.

Caption: Kaliloa Homebase Education teachers, parents and children shared cultural clothing, songs and dances with the community.

Collection Management/Branch Parity

Non-Fiction Travelling Collection – This collection has been launched in August with staff taking the first collection to Ōtematata.

The Youth Librarian visited the Palmerston Library on 13 August 2019, during which two separate Toddler Time sessions were held for the Palmerston Playcentre and the Learning Links Childcare Centre.

On 21 August 2019, the first Toddler Time session for the Hampden Playgroup was held.

The 2nd edition of the Waitaki District Libraries Branch Newsletter was printed and distributed during the final week of August. Articles included pieces about Press Reader, Story Box Library, a short history of the Hampden Library, statistics on newly purchased non-fiction for the Branches’ Travelling Collection, and a contribution from Ōtematata’s Kate Frost. It is envisaged that the next edition will follow at the end of this year.

Digital initiatives

It has been a record period for digital support, as staff introduced the new APNK chrome stations and chrome books to the public. 38 individuals have been assisted at the Ōamaru Public Library with their digital needs. The added bonus of having a suite of chrome books in addition to the chrome stations means that these are now catering to an increasing demographic of primary and high school students, who can now be separated out from the adult users at the chrome stations, should they wish, thanks to the mobility of the chrome books.


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Community Outcome Focus: “We provide and enable services and facilities so people want to stay and move here.”

Youth Services Provided

• Toddler Time

• Wriggle and Rhyme – Palmerston and Ōamaru

• Story sessions – held at the Palmerston Playcentre and Palmerston Preschool and Nursery

• Kids’ Book Club

• Young Adult Book Club

• Lego Club

Outreach

• Wriggle and Rhyme session held at Little Wonders for the Porowhita class

• Storytime session held for the Tapawha and Tapatoru classes

• Toddler Time session held for the Waitaki Valley Preschool and the Hakataramea Mobile Kindergarten

• Positive Ageing Working Group monthly meeting


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FORRESTER GALLERY, NORTH OTAGO MUSEUM AND WAITAKI DISTRICT ARCHIVE


Archives Collections and Administration The Archivist continues to work with collections and on various volunteer collection projects. The Archivist is now a member of the Archive and Records Association of New Zealand (ARANZ) board, taking on the role of membership officer. Archives Engagement

Enquiries 2019 Enquiries 2018 Enquiries 2017

January 67 January 59 January 49

February 64 February 87 February 76

March 78 March 97 March 87

April 65 April 53 April 80

May 82 May 88 May 84

June 82 June 57 June 75

July 85 July 83 July 64

August 86 August 76 August 65

September 68 September 74 September 74

October 56 October 78

November 97 November 71

December 42 December 47

Collections Care and Access:

• The level of Archive enquiries has been slightly higher over the winter months.

• The launch of the Vernon collection online project has been very successful, with very few issues and a lot of positive feedback. This project has been a substantial amount of work for the team, in particular for the Curator of Archives. It brings cultural facilities up-to-date and in line with best practice across the sector in relation to digital access to collections.

Caption –screenshot of collections online site, viewable at

https://collection.culturewaitaki.org.nz/explore

https://collection.culturewaitaki.org.nz/explore


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• The Dunedin Public Art Gallery (DPAG) has uplifted nine works from the Forrester Gallery for an exhibition in 2020 celebrating the birth of Colin McCahon. As part of the terms of this loan, these works were uplifted early to enable a conservation assessment and necessary cleaning by the DPAG conservator following the mould issues at the gallery.

• The Museum Curator is writing a monthly article for the Council website and social media about an object selected for the new Museum displays. This will also appear on the Culture Waitaki website as a blog. See the fascinating story of the SS Star of England https://www.culturewaitaki.org.nz/north-otago-museum/blog/behind-scenes-north-otago-museum-ss-star-england.

• Dr David Harrowfield recently donated two wooden boxes of glass slides used by prominent Ōamaru personality Robert Grave in his many educational talks about the mountains and parks of Fiordland and Waitaki.

Activities: Displays

• The Peace Project Street banners has now ended. In line with a greater focus on sustainability, the team is looking into recycling the banners by having them made into shoulder bags and sold at cost. The banner project was surveyed in accordance with a focus on measuring cultural values – data has been gathered based on the same set of questions since late 2018 as a way of creating a quantifiable data set based on values. This process will be reviewed as work on the wellbeings progresses. Some problems were experienced with the survey process via Facebook which reduced the survey sample. The outcomes were:

Were you inspired, was your imagination sparked? Yes 76.9%

Was your experience enjoyable? Yes 84.6%

Did you learn something new or get some new ideas? Yes 84.6%

Did you discover a new way to appreciate art? Yes 53.8% *

Did you experience a connection to place, culture or heritage? Yes 76.9%

* Less applicable to this project than an art display at the gallery, for example.

• Museum stage one redevelopment – Work continues in accordance with the project plan. A storytelling workshop was held with Mayor and Councillors on 10 September 2019. Staff, in particular the Museum Curator, are currently working closely with Consultant Editor Helen Curran to refine the written content for displays.

Caption: Staff reviewing Our Land object selections,

in discussion with editor Helen Curran (far right).

https://www.culturewaitaki.org.nz/north-otago-museum/blog/behind-scenes-north-otago-museum-ss-star-england

https://www.culturewaitaki.org.nz/north-otago-museum/blog/behind-scenes-north-otago-museum-ss-star-england


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• The virtual Burns Memorial School Art Exhibition was launched in August. This exhibition is usually a highlight of the gallery calendar running for four weeks across the October holidays. This year, the online exhibition will run until 31 December 2019, with regular updates and refreshes of content over this time. The project has been far more time-consuming (due to the need to resize and reformat many of the submitted digital images) than installing the actual exhibition. However, the project has been worthwhile, with great support and 14 schools participating. Check out the site via this link https://sites.google.com/view/burnsmemorial2019/home?authuser=2.

• Staff are now working on the delivery of the remaining major output for this calendar year – Heritage Week. Staff will be participating in the annual street parade with a Culture Waitaki float and are also offering education programmes run collaboratively with Heritage Education Services from South Canterbury Museum 2020 (venues to be confirmed).

• Planning is underway for the 2020 and 2021 exhibition programmes at the Forrester Gallery. The opening exhibitions will feature ‘Dawn Raid: Educate to Liberate’ – a touring exhibition about the 1970 raids on Pasifika ‘over-stayers’. See this RNZ article https://www.rnz.co.nz/international/pacific-news/394780/dawn-raids-remembered-in-exhibit-40-years-on.

Caption: Dawn Raids exhibition at Pataka Porirua.

Activities: Events and Talks

• Gallery and Museum staff collaborated with the Library to deliver the programme “wharewhare” for Te Wiki o te Reo Māori (9-14 September 2019). The Museum Curator has also written a blog https://www.culturewaitaki.org.nz/north-otago-museum/blog/rangitaki-mo-te-wiki-o-te-reo-m%C4%81ori-blog-m%C4%81ori-language-week.

• This year, four staff from the Museum/Gallery/Archive are attending weekly Te Reo classes at St Kevin’s College along with three Library staff.

https://sites.google.com/view/burnsmemorial2019/home?authuser=2

https://www.rnz.co.nz/international/pacific-news/394780/dawn-raids-remembered-in-exhibit-40-years-on

https://www.rnz.co.nz/international/pacific-news/394780/dawn-raids-remembered-in-exhibit-40-years-on

https://www.culturewaitaki.org.nz/north-otago-museum/blog/rangitaki-mo-te-wiki-o-te-reo-m%C4%81ori-blog-m%C4%81ori-language-week




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Caption: Culture Waitaki whanau playing wharewhare in the Whare Pukapuka for

Te wiki o te Reo Māori 2019

Activities: Education Programmes, offsite, online, outreach and collaboration

• Offsite programmes were also delivered to Mums Space, St Joseph’s, and Oamaru Intermediate Schools, with attendance of 77.

• The October school holiday programme ran from 30 September to 3 October 2019 with attendance of 53.

• The Education and Engagement Officer attended a South Island Educators Wānanga at the Dunedin Public Art Gallery on Friday 11 October 2019. Whilst there, she carried out an extensive survey about education and classroom spaces at museums and galleries.

Caption: Education and Engagement Officer, Liz King (bottom row far right)

at the Education Wānanga

• Staff worked with Ōamaru Opera House to deliver a component of the Waitaki Arts Festival – the Art on Bikes project on Sunday 6 October, which included art workshops in the school holidays at St Paul’s Church hall. See this article in the Otago Daily Times https://www.odt.co.nz/regions/north-otago/fun-holiday-ride-bird-theme?fbclid=IwAR0ycjsW1Ot6rUvJ_x9punemuLGCiFMeeGvBJmT_AePm20a2aJuyGH1vORA

• Team members have been working directly with Council’s information management staff on records management issues and improvements.


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• The Museum Curator continues to support the Geopark Project, attending the Interpretation Network of New Zealand (INNZ) conference on 12 and 13 September – of particular relevance to the upcoming work for the Geopark interpretive signage.

Buildings:

• Work continues on both the North Otago Museum and Forrester Gallery buildings in accord with the Property Department Project Plan. Staff are focused on the development of the new Museum display content and 3d design – with support as required from consultants and contractors.


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ŌAMARU OPERA HOUSE


Activities and Service Performance

Venue Hire Statistics

17 September – 22 October 2019

17 September – 22 October 2018

Bookings Pax Bookings Pax

Not for Profit 21 400 14 243

Commercial 22 979 22 1296

Community 19 1969 3 200

Total 62 3348 39 1739

NB: 59% increase in venue hire bookings predominantly in not for profit and community bookings.

Year to Date Comparative Statistics

Venue Hire Statistics 2019 2018

Bookings Pax Bookings Pax

Not for Profit 65 990 47 889

Commercial 64 2,397 57 3,396

Community 44 4,372 28 8,628

Total 173 7,759 132 12,913

NB: Larger attendances for community events due to the Musical Theatre Ōamaru season of Mamma Mia

Online Activity:

Mailchimp

During this period in the lead up to the Waitaki Arts Festival, the team’s focus was on targeting email communications to specific audiences based around specific shows, with positive results. The industry average “open-rate” for arts sector emails is around 14%. By targeting to interested audiences, the following open rates were achieved:

• 64.6%: One Day Ahead film screening;

• 42.5%: Pre-sales for Leaving Jackson: The Johnny Cash & June Carter Show;

• 33.5%: Mr Red Light (comedy audiences);

• 37.3%: Mr Red Light (theatre audiences);

• 41.1%: Special 48-hour promotional offer for Bee Gees Night Fever;

• 35.3%: A Seat at the Table film screening;

• 34.2%: Nevermore (theatre audiences).


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Facebook

Across 49 posts for the reporting period, the average per post reach was 986.47, well above the usual Opera House average of around 400 – 600. This is an indication of the increased interest in the Waitaki Arts Festival, given that most posts were tracking somewhat higher than usual. The Ōamaru Opera House also placed nine posts as paid advertising for Waitaki Arts Festival shows, with an average spend of $50 per show. Even without this advertising spend, post averages were higher than usual, with an average reach of 687.45.

Captions: Waitaki Arts Festival Shows – Performers from Made in the Waitaki, Mr Red Light and Cubbins Theatre’s performance for babies; Up and Away.


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Website Analytics

In the reporting period, the website was visited 1,376 times by a total of 1,067 visitors, with a total of 2,896 page views. Of these visits, 78.2% were new visitors and 21.8% were returning visitors. The website is primarily used as a “What’s On” guide, with the ‘shows’ pages being the most visited.

These figures represent an approximate 80% increase in visitors in the lead up to and during the Waitaki Arts Festival.

Show attendance:

The Inkbox

27 September 2019 – Friends of Forrester lunchtime concert: 60

27 September 2019 – One Day Ahead film screening: 53

5 October 2019 – Mind Over Manner community workshop: 30

12 October 2019 – Up and Away (three performances): 27

Whitestone Contracting Auditorium

27 September 2019 – For My Father’s Kingdom film screening: 150

4 October 2019 – Owls Do Cry: 246

5 October 2019 – Owls Do Cry: 137

11 October 2019 – Mr Red Light: 144

17 October 2019 – Made in the Waitaki: 152

19 October 2019 – A Seat at the Table film screening: 65

Waitaki Arts Festival External Shows

8-9 October 2019 – Aunty (Kurow and Hampden): 155

18 October 2019 – Nevermore: 56

Further analysis of the success of the Waitaki Arts Festival will be presented when all accounts have been received and reconciled.

Community Outcome Focus: “Protecting people, places and the environment” and “Supporting economic development and growth” Over this reporting period, 11 ticketed shows were hosted and 9.6% of these were attendees from outside the district. In addition, there was the equivalent of 164 bed nights for the cast and crew – providing economic benefits for hospitality, accommodation providers, fuel outlets and retailers.


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Save the date! Upcoming shows –

Date Genre Performance

Saturday, 16 November 2019 Music Louis Baker (Solo)

Saturday, 23 November 2019 Comedy Guy Williams “Some Places” Tour

Sunday, 24 November 2019 Dance Kimberley Mavor Highland Dance School

Wednesday, 27 November 2019 Music Bee Gees Tribute “Night Fever”

Tuesday, 10 March 2020 Music Johnny Cash & June Carter Tribute “Leaving Jackson”

Friday, 3 April 2020 Musical Comedy

Menopause the Musical

Thursday, 16 April 2020 Music The Ten Tenors


The Ōamaru Opera House is recognised nationally for the work that is done via the audience development programme in the venue and performing arts sector, ensuring that offerings can access a broad sector of the community. While efforts are made to reach out to the diverse communities, it is important that these relationships are maintained and strengthened. This is done by presenting a diverse programme of New Zealand productions, evidenced by the statistics over the last five years: in the 2015 year, 60 shows were held in the Opera House, with a total attendance of 6,844; whilst in 2019, there were a total of 41 shows held and an attendance of 10,287. Statistics show that the market can only absorb so many shows, and therefore it is important to invest time in shows that meet the needs of the diverse community in addition to appealing to traditional theatre goers only.


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4.2 HERITAGE, ENVIRONMENT AND REGULATORY GROUP ACTIVITY REPORT

Authors: Heritage, Environment and Regulatory Group Unit Managers

Authoriser: Lichelle Guyan, Heritage, Environment and Regulatory Group Manager

Attachments: 1. Resource Consent Decisions Made Under Delegated Authority ⇩

RECOMMENDATION

That the Community, Culture and Regulatory Committee receives and notes the information.

PURPOSE

The purpose of this memorandum is to inform the Committee about the strategies, planning and activities of the Heritage, Environment and Regulatory Group.

HERITAGE AND REGULATORY GROUP GENERAL

Staffing

1) Resource Consent Planner – Marian Weaver joins us in a permanent-part time capacity. She has extensive experience working for Otago Regional Council.

2) Planning Assistant – Hamza Quershi (a graduate from Otago University) is assisting us in the biodiversity space on a fixed term contract.

3) Regulatory Manager – Andrew Bardsley started on 30 September. He is working with the team to understand the regulatory environment. The Group is pleased to have him on board and acknowledges the great work by Carolyn van Zyl relieving in this role whilst managing her alcohol licensing workload for four months.

4) Building Control Officers (1 vacancy) – Following two rounds of recruitment, one experienced Inspector (Gordon Innes) and one trainee Inspector (Craig Slemint) have been appointed. The remaining vacancy is currently being held due to the lack of availability of suitably qualified applicants and the burden placed on budgets and the requirement of supervision if a fourth inspector in training is appointed.

5) Regulatory Administrators – Applications have closed, and shortlisting has commenced.

6) Resource Consent Monitoring Officer – The position is expected to be advertised before the end of the calendar year.


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BUILDING SERVICES


Building Consent Authority Data:

August September YTD Last YTD

Number of Consents issued 59 49 162 186 % change on same period last year -14.5% 32.4% -12.9% Average Value of consent ($‘000’s) 161.0 82.7 127.6 122.0 Average number of days processing 9 9 10 8

% within 20 days 98 98 97 97 Number of Consents over 20 days 1 1 5 8 Code Compliance Certificate issued 58 54 189 211

Average days to issue CCC 3 13 15 9

% of CCC within 20 days 98 92 93 96

In August 2019, the total number of Building Consents issued was 59. This was down slightly on the same period last year (69 in August 2018). The greatest contributing decrease was Farm buildings – down by five (5). Although the number of consents were down, the average value of a consent was up by $35,000.

In September 2019, the total number of Building Consents issued was 49. This is a 32% increase on the same period last year (37 in total for September 2018). The average value of a consent has dropped by $51,000.

These two months highlight how variable the workload is and in particular the volume of Solid Fuel heater applications. Solid Fuel heaters are simple applications that can impact volume, average value and processing time. This is particularly reflected in the year-to-date comparison where last year’s volume was much higher, the average value was down, and the processing time was faster.

Average processing days:

The average processing time continues to remain under the statutory time of 20 days. Actual total duration that a consent takes from the date of application to date of issue is substantially longer as the typical length of time a consent is on hold awaiting further information is 10 days. This reflects the increasing complexity of design, a number of poor-quality applications and the volume of irrelevant data provided that needs to be worked through. Such issues are becoming increasingly common nationwide; they are a focus for the Southern Cluster group of Councils; and have been tabled at the Waitaki Building Forum.

Total Building Inspections completed:

August = 468 and September = 498. The high numbers in August and September reflect the number of Building Consents issued in previous months which are now at the inspection stage.

E-services continues to demonstrate its benefit in contributing to providing a fast, efficient and streamlined service. For example, to meet a customer’s need, Officers recently finalised


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a final inspection, received an application, processed and issued a Code Compliance Certificate all within 30 minutes. This meant the homeowner was able to use their new Solid fuel heater over the weekend that was forecast to be cold. This would have not been possible in the paper-based system.

Supporting economic development and growth

During the reporting period, the Waitaki Building Forum met. This forum is led by Council officers. Matters discussed included:

• An update on Building Consent Authority performance and resourcing.

• Technical developments such as opportunities to reduce inspection requirements and no longer accepting second-hand solid fuel heater installations in the district.

• Consent application quality and the impact in time and cost for all parties involved. This included discussion regarding at what point it is appropriate to refuse a consent based on lack of content or level of compliance.

• Innovation opportunities such as digital inspections.

• Business and industry intelligence regarding future workload forecast and Christmas and New Year work patterns.


Officers hosted a visit from representatives of Housing New Zealand. Housing New Zealand is establishing a Building Consent Authority in its own right based in Auckland and has chosen the Waitaki District Council model and software configuration as its preferred format.

In September, two Building Control Officers graduated in the National Diploma (Level 5) Building Surveying. This represents two years of self-directed learning and supported study for a qualification that is required by the Building Act 2004 Regulations to allow the officers to undertake a technical role in Building Control. Waitaki District Council currently has a further two officers completing their first year of study and one officer will enrol in early 2020.

COMMUNITY DEVELOPMENT


Customer Service

The Community Development Team, working in partnership with Community Organisations, delivered the following events focusing on Mental Health and Wellbeing:

25 – 27 September: Alps 2 Ocean bike ride by Johnny van Leeuwen and partner, interacting with schools along the way.

Friday 27 September: Movie screening: One Day Ahead; 53 tickets sold with proceeds going to the Mental Health Foundation of New Zealand.


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Saturday 28 September 2019: Community bike ride on the Alps 2 Ocean trail from Weston to Elderslie. Approximately 100 attendees/participants.

5 October 2019: In partnership with Age Concern Otago, we coordinated and delivered the Clued Up Supers Expo. 30 stallholders were present on the day.


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The following statistics represent the number/percentage of stallholders who would participate in this event in the future:

• Yes, definitely = 88% (22/25)

• Probably = 8% (2/25)

• Maybe = 4% (1/25)

• Definitely not = 0

When asked how many of the public visited, their responses ranged from 20 to 80+.

The results of 16 electronic surveys seeking public feedback by attendees gave the following results:

Safer Waitaki presentations have been requested by, and delivered to:

U3A (university of the third age) – Tuesday 10 September; 35 people attended.

Queenstown, Central Lakes Locality Group, Cromwell – 8 October 2019; attended by 12 people representing 10 organisations from across Central Otago.

Community Outcome Focus: “We maintain the safest community we can”

In response to community requests, the Community Development team successfully coordinated a Get Savvy with Scams Workshop. The workshop was facilitated by Bronwyn Groot, Manager Fraud Education, Commission for Financial Capability (CFFC). 53 people attended the workshop, with the following evaluation results:

• 71% of participants strongly agreed that the workshop was meaningful.

• 77% of participants expressed confidence that they would use the information gained during the presentation.

• 91% of participants indicated that they will utilise the handout materials provided at the workshop.

On 25 October, as part of Waitaki Road Safe, Officers participated in a Labour Weekend Fatigue stop. This involved a range of stakeholders. 200 vehicles were stopped and provided with key road safety messages and – for those who wished to partake – a free BBQ, tea and coffee were provided.


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Safer Waitaki Industry Link gives industry the opportunity to identify and collaborate with health and safety including training needs. The October meeting focused on planning for 2020. Topics to be explored include Cultural Competency/Migrant workforce, Health and Wellbeing, Drugs and Alcohol, Business Continuity and ACC for small businesses.

Currently, monthly meetings are well attended and the networking that is occurring between meetings is providing opportunities at a local level for collaboration and training.


Housing Taskforce

The Housing Taskforce has employed a local statistician to collate and analyse local data which will inform the next steps of the taskforce.

Local Settlement Meeting

The Community Development Coordinator participates in numerous multicultural networks.

One of these is the Local Settlement Group which has a regular bi-monthly meeting facilitated by MBIE. Membership of the group is from across the multicultural community. It is a mechanism to share best practice, explore issues affecting migrants, and provide updates on migrant-related topics from member organisations and to work collectively to support good outcomes. This group met most recently on 14 October 2019.

Age Friendly

A funding application for a Community Connects Grant to resource some of the project work required for Age Friendly has been submitted to the Office for Seniors. The outcome of this application is expected in December 2019. The services of two Occupational Therapy Students have also been secured, at no cost, to undertake some initial research to assist with this work. The students come from Otago Polytechnic School of Occupational Therapy and are focusing on transportation. This will include a booklet for public use (‘Life without a Car’) which will outline local options for people who are no longer able to drive.

Community Outcome Focus: “We provide and enable services and facilities, so people want to stay and move here”

SKIP (Strategies for Kids Information for Parents)

In January 2019, the Community Development Coordinator secured a two-year contract with Oranga Tamariki (OT) to deliver parent-led initiatives that contribute to the following outcomes for children/tamariki:

Safety - children are not hurt as a result of our actions or inaction

Stability - children are in a consistent, supportive, loving environment

Security - children have access to essential resources and services

Wellness - children are supported to reach their potential and connect with the wider community

Development - children are achieving their potential and thriving.


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SKIP is working with Corrections to co-design a parenting programme for people on community-based service. Community consultation has been undertaken to determine what is available, what the needs are, and to identify trends for topics. The feedback from the community has been collated and presented back to Corrections. This has helped in shaping the programme which is now undergoing a quality assurance process. SKIP Waitaki videos

The Oranga Tamariki videos of SKIP Waitaki are now being released gradually. The video of Hampden playgroup is now live and the MumSpace video will be out soon. The videos will show other communities how community action funding can be well used and will also be used for internal training purposes within Oranga Tamariki.

Videos may be viewed on the SKIP Facebook page or on YouTube:

https://www.facebook.com/SKIPcommunity/

https://www.youtube.com/watch?v=Egi_QFBNE5s

ENVIRONMENT AND HEALTH


The new dog pound in Chelmer Street is very close to being completed. Once operational, our animal control contractors will be able to utilise the facility for all animal control activities. This is also part of the current implementation to bring animal control services in-house, thus allowing the Council to ensure consistent service levels and have operational oversight of this important role within regulatory services.


Monitoring of the protected red billed gull is continuing and the nesting area at Cape Wanbrow is complete. Gulls are still being reported as attempting to nest on buildings in the central Oamaru business district and building owners are being encouraged to monitor their buildings’ roofs and remove any nesting material. Council is providing information on how to achieve this via its Facebook page and website as well as local radio segments. Council’s property department is also providing practical advice and assistance to building owners.

Community Outcome Focus: “We maintain the safest community we can” On the 23 October 2019, a dog attack in the Holmes Hill area was reported, where a family pet was killed by an uncontrolled dog. The owner of the uncontrolled dog is well known to animal control staff and is considered to be a problematic owner. Animal control staff, with the support of local police, executed a search warrant at the owner’s address and seized four unregistered dogs. The dogs will be held until registration fees are paid and the offending dog, in regard to the dog attack, will be held pending further enforcement action against the owner.

https://www.facebook.com/SKIPcommunity/

https://www.youtube.com/watch?v=Egi_QFBNE5s


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Community Outcome Focus: “Waitaki’s distinctive environment is valued and protected”

Freedom Camping funding

Freedom Camping Ambassador recruitment is about to close, with a number of applications already received from around the district. Consultation with surrounding territorial authorities has been ongoing to achieve a consistent message and monitoring of freedom campers visiting the lower South Island. This includes educational material and guides for campers on how they can best follow the ‘Tiaki’ promise, areas of interest within our district and general bylaw compliance. Work is ongoing between the southern cluster of territorial authorities to work out how to best capture data from freedom campers to enable us to improve services and facilities and to better understand the economic benefits and challenges freedom camping brings to our district.


KDIC Pipeline

After consultation with all parties involved in the KDIC pipeline, Waitaki District Council has issued a new abatement notice to KDIC. The notice stipulates that rectification works must be carried out to address identified breaches of the resource consent issued in respect of the construction of above ground pipeline and pipeline supports adjacent to State Highway 83 (Otematata – Kurow Road), between Little Awakino River and Kurow Township. The abatement notice allows that the pipeline is completed to allow water to flow to users for the current irrigation season but stipulates that rectification work to bring the pipelines down below road level in the identified areas must be completed by 15 September 2020.

KDIC will provide Waitaki District Council with an engineering design solution for the proposed pipeline re-alignment by 8 November 2019. These design solutions may require KDIC to submit application for resource consent or application to change resource consent to Waitaki District Council by 7 February 2020.

Compliance with the new abatement notice will be monitored throughout the duration by the Waitaki District Council.

HERITAGE AND PLANNING


38 planning consents were processed during 1 August 2019 – 30 September 2019. Of these consents, all were processed within statutory timeframes, representing a 100% rate. This is a real achievement given the reduced internal administration support due to a longstanding staff member leaving during this period.


A significant proportion of our resource consents processed each year relate to earthworks. Our data for 2018/19 suggests that 25 of the 186 consents that were processed in the 2018/19 year related directly to earthworks.

Parliamentary Commissioner Simon Upton was quoted2 as noted that “… the little yellow digger…” is one of the “… top human disrupters of our national landscape.” We have set earthworks consents in rural areas which provide blanket coverage. That , in some places these are the only controls in the District Plan that limit valuable geological or other significant sites from being damaged or destroyed.

2 Session 13: Pulling the threads together – The Rt Hon Simon Upton, EDS Conference 2019


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There are no controls in urban areas which has resulted in local community unease. The recent Holmes Hill Estate (Wansbeck Street) subdivision has generated noise, dust, unsightly stockpiles and sedimentation for neighbouring properties.


There are positive signs both in terms of levels of enquiry and proposals for regeneration in central Oamaru. This includes commercial, visitor accommodation units, and residential apartments.


The Planning team has been party to the Construction Workforce Strategy Forecasting project which is looking to better understand how the construction sector can be supported given various high-profile construction projects in the region.

A hearing commissioner appointed by the Otago Regional Council, Dunedin City Council and Waitaki District Council recently granted consents for OceanaGold to increase the size of its Coronation North Pit by 25.8ha. This would allow an extra 2.8 million tonnes of ore to be extracted, which equated to more than 100,000oz of gold. It is understood that further significant applications associated with the mine may be pending.


Across Council, there is a concerted effort to better understand our housing needs. It is believed that, during the Plan period, 700 new houses may be needed for 2018-2038. That is 480 for the period 2018-2030. The high growth scenario for 2018-2030 is 960 and low growth is 0.

For Oamaru/Weston, the projection is for 258 dwellings between 2018-2030. Census statistics have not been provided down to area units, so this figure is based on a mix of Census and building consent data. There are no low/medium/high growth scenarios at this level for dwellings.

Given the uncertainties and lack of accurate Census data, the Waitaki Housing Taskforce is undertaking local research and data analysis to identify local needs/trends.


Stormwater from the Holmes Hill Estate (Wansbeck Street) subdivision flows into an ephemeral stream and then into Awamoa Creek. After discussion with the applicant, an agreement has been reached and shall provide, as its basis, for the consent holder to fully install the on-site stormwater reticulation and detention facilities and maintain it in a fully operational condition for three years from its installation. At the expiration of the three years, the ownership of these stormwater facilities shall transfer to the Waitaki District Council. This will provide a level of protection to adjoining landowners and infrastructure downstream.


12 NOVEMBER 2019


Resource Consent Decisions Made Under Delegated Authority 1 August to 17 September 2019

Date Closed

Type Description Location Target Days

Process Days

1-Aug-19 Landuse

Dweling with ancillary

buildings+onsite sewage

treatment+disposal Town

90 Durham Street Hampden

20 14

1-Aug-19 Landuse

WITHDRAWN

Erection of 4 signs on Rural Scenic

Zone

Coronet Place, Omarama

Otematata Road and Omarama-

Lindis Pass Road, Omarama

20 14

1-Aug-19 Landuse

Section 127 objection to conditions

201.2016.794 changing guest

capacity from 10-14 in Township Zone

33 Wellington Street Enfield

20 18

5-Aug-19 Landuse Heritage Building

Alterations 33 Wansbeck Street Oamaru

20 15

6-Aug-19 Subdivision

Section 125 Extension to

202.2006.10204 Lake Aviemore in Residential Zone

Otematata-Kurow Road Otematata

24 24

9-Aug-19 Landuse

Section 127 objection to conditions to

201.2018.1141 for dwelling, farmshed and accessway in Rural Scenic Zone

3/1789 Lake Ohau Road Lake Ohau

20 12

9-Aug-19 Landuse

Retail Shop with alterations to

heritage building Heritage Zone

4 Tee Street South Hill Oamaru

20 10

9-Aug-19 Landuse


201.2011.135 (conditions 1,3,4) in

Residential Zone

14 Sandringham Street Oamaru

North 20 13


Subdivision Stage 1 – Subdividetwo

CT’s creating two new CT’s in Rural

General and Residential Zones

34 Main Street Weston

40 27

12-Aug-19 Landuse

Waste Water treatment and

disposal system for accommodation on Rural Scenic Zone

1490 Birchwood Road Omarama

20 10

12-Aug-19 Landuse Guesthouse

capacity increase from 5 to 8 guests

106 Cattle Valley Road

Kurow 40 34


12 NOVEMBER 2019


Date Closed


Process Days

in Rural General Zone

13-Aug-19 Subdivision Two lot Subdivision in Rural Residential

Zone

230 Ardgowan Roaad

Ardgowan-Rosebery

20 19


Subdivision of CRF 66653 into 2 new

lots on Rural Residential Zone

1069 Waianakarua Road Kakanui

20 17


Subdivision of OT372/146,

OT372/30 into 4 lots on Township Zone

3 Napier Place Kakanui

26 26

16-Aug-19 Landuse FT

Minor earthworkds for dwelling and garage in Rural General Zone

675A Gibson Peebles

10 6

16-Aug-19 Landuse Accessory garage and earthworks in Rural Scenic Zone

1122 Broken Hut Road Omarama

20 14

21-Aug-19 Outline Plan

Install new above ground diesel/petrol

tank at Oamaru Airport in Oamaru

Airport Zone

85 Robertson Road, Waitaki

Bridge 80 79


Sleepout with minimum boundary

setback on Residential Zone

30 Lindis Crescent

Otematata 10 10


Shed with non compliant setback in Rural General

Zone

626 Weston-Ngapara Road,

Ngapara-Weston

10 8


Earthworks for driveway and

dwelling in Rural General Zone

54 Railway Street Windsor

10 8

27-Aug-19 Landuse

Visitor accommodation for 2-4 guests on Rural

General Zone

658 Gibson Road Peebles

20 15


Waiver

Demolish and Construct new toilets in Rural General Zone

Harbour Terrace Kakanui

20 16


Waiver

Demolition of old and installation of new toilet block in

Rural General.

41 Haven Street Moeraki 9482

20 16

28-Aug-19 Landuse FT Earthworks for

driveway in Rural General Zone

53 Glencoe Road Herbert

10 8

28-Aug-19 Landuse

Upgrades to external and

internal heritage building on

Business Heritage Zone

9 Thames Street Oamaru

20 11


12 NOVEMBER 2019


Date Closed


Process Days

2-Sep-19 Certificate of Compliance

WITHDRAWN

Installation of radio transceiver on Rural

Scenic Zone

The Dasher Road

Maeraweka 20 20

10-Sep-19 Landuse FT Earthworks for

hayshed in Rural General Zone

Lee Road Waiouaiti

10 4

10-Sep-19 Landuse

Fixed Frost Mitigation Machine in Rural General

Zone

5351 Kurow-Duntroon Road

Kurow 20 20

16-Sep-19 Subdivision

Subdivision of 5 COT’s into 5 new

lots + amalgamation of lot 6 in Rural General Zone

Ronaldsay Street and

Gilligan Street Palmerston

20 19

18-Sep-19 Subdivision A minor amendment

to condition 8 on rural scenic one

Omarama-Lindis Pass Rd, Omarama

20 6


to condition 5 34 Main Street,

Weston 26 26

18-Sep-19 Subdivision Boundary

adjustment on residential zone

67 Weston Road, Oamaru

20 20

20-Sep-19 Landuse Shed within the

boundary setback in SCL and RG zone

9 Kakanui Bay Road, Kakanui

10 9

20-Sep-19 Landuse Alterations to toilet facilities to Heritage building in BH zone


20 15

20-Sep-19 Landuse

Build farm shed within internal

boundary setback in Rural General zone

115 Cameron Road, Papakaio

10 10

20-Sep-19 Landuse

Relocation garage within boundary

deemed permitted activity

159 Awamoa Road, Oamaru

10 8

30-Sep-19 Landuse Earthworks for

house platform on Rural general zone

4142 Hampden-Palmerston

Road 10 8


12 NOVEMBER 2019

5 MEETING CLOSE

COMMUNITY AND CULTURE COMMITTEE MEETING CONFIRMED MINUTES

27 AUGUST 2019

Page 1

CONFIRMED MINUTES OF

THE COMMUNITY AND CULTURE COMMITTEE MEETING HELD AT THE COUNCIL CHAMBER, THIRD FLOOR,

OFFICE OF THE WAITAKI DISTRICT COUNCIL, 20 THAMES STREET, OAMARU ON TUESDAY, 27 AUGUST 2019 AT 10.50AM

PRESENT: Deputy Mayor Melanie Tavendale (Chair), Cr Colin Wollstein, Cr Jan Wheeler, Cr Jeremy Holding, Cr Guy Percival (from 10.56am), and

Mayor Gary Kircher (ex officio) (from 11.13am)

IN ATTENDANCE: Cr Craig Dawson Cr Bill Kingan Cr Hugh Perkins Fergus Power (Chief Executive) Neil Jorgensen (Assets Group Manager / Deputy Chief Executive) Lisa Baillie (People and Culture Group Manager) Paul Hope (Finance and Corporate Development Group Manager) Bill Chou (Information Systems Group Manager) Lichelle Guyan (Heritage, Environment and Regulatory Group Manager Ainslee Hooper (Governance and Policy Advisor) IN ATTENDANCE FOR SPECIFIC AGENDA ITEMS: Jane Macknight (Museum, Gallery and Archives Director) Grant Rhodes (Projects and Assets Officer) Philip van Zyl (Libraries Manager) Pam Hicks (Office Manager)

The Chair declared the meeting open at 10.51am and welcomed everyone present. Cr Guy Percival and Mayor Gary Kircher were not present at the start of the meeting. Presentation on the Fresh Air Project (Otago / Southland)

The Chair advised that she had agreed to a presentation on the Fresh Air Project (Otago and Southland) being held at this meeting. She invited Komal Suratmaia (Southern District Health Board) and Sophie Carty (Cancer Society) to make the presentation. Cr Guy Percival joined the meeting at 10.56am. A video was played, and a handout on the Fresh Air Project distributed. Ms Carty then spoke about the partnership model with other councils relating to smoke-free outdoor dining policies, which were the focus of the handouts. She expressed interest in talking with Waitaki District Council representatives about a specific smoke-free policy for the Waitaki district. Ms Carty noted that Hanmer Springs was the first town centre to become smoke- and vape-free. Regarding policies, she said that Auckland’s smoke-free outdoor policy was particularly comprehensive, and there were many other similar resources that she had available to share upon request. The aim of the Fresh Air project was to introduce smoke-free requirements for Council-leased outdoor dining premises. Some Councils had offered permit waivers for those choosing to go 100% smoke-free with outdoor dining. Councils were being encouraged to implement a Smoke-free Policy and Action Plan in order to contribute to the “Smoke-free New Zealand 2025” initiative, which included a timeline for implementing smoke-free public spaces.


27 AUGUST 2019

Page 2

In response to questions, Ms Carty clarified that:

• policies designed around smokers were different to the Fresh Air project, which was focused on getting councils to beautifying outdoor areas;

• the Hanmer Springs policy does not involve policing; for smaller towns, it can be about getting businesses to agree together.

• Vaping is more about the experience, because some do not have a lot of smoke. The Cancer Society supports vaping as a successful cessation tool for smokers.

The Chair thanked Ms Carty and Ms Suratmaia for presenting to the Committee and said that members would work on getting this matter into the workshop programme or onto a meeting agenda at an early opportunity.

1 APOLOGIES



That the Community and Culture Committee accepts apologies for lateness from Cr Guy Percival and Mayor Gary Kircher.

CARRIED


There were no declarations of interest.




Moved: Cr Colin Wollstein Seconded: Cr Jeremy Holding

That the Community and Culture Committee confirms the public minutes of its previous meeting held on 2 July 2019, as circulated, as a true and correct record of the meeting.

CARRIED


27 AUGUST 2019

Page 3


4.1 FORRESTER GALLERY AND NORTH OTAGO MUSEUM STAGE 1 BUDGET UPDATE

The report, as circulated, provided an update on expenditure to date following remediation and agreed capital works at the Forrester Gallery; the capital and deferred maintenance works at the North Otago Museum; and the development of the four identified themes for the proposed display and fit-out associated with the reopening plan for the North Otago Museum.

Group Manager Lisa Baillie introduced the report. Museum, Gallery and Archives Director Jane Macknight and Projects and Assets Officer Grant Rhodes were also present, and together with Mrs Baillie, all responded to questions. The discussion clarified the points summarised below. The completion of capital works in the Forrester Gallery basement would need to happen first before collections can be removed and mould investigations there can occur. Approval from Heritage New Zealand had now been received for work on the fire upgrade, HVAC and kitchenette, but official notification to proceed has yet to be received from Planning. That was just a timing issue. The design work for the fit-out is expected to be completed and signed off by October. Difficulties finding a fabricator had slowed the pace of work somewhat. One has been found, but they are not available at the moment, so a quote has still yet to be received. The cost of mould remediation work was not expected to alter much – perhaps $10k - $15k more for further investigation. The Capital upgrades budget line had not changed; this was just waiting on a resource consent to come through. It was noted that work was still continuing, despite some of the approvals not being in place. In response, Mr Rhodes explained that operational work continues to be done to bring the exterior of the building up to standard, and there is a lot of rewiring being done inside. Those costs are being funded from the depreciation budget. There was a request for all the costs of what Council had approved to be supplied to Elected Members. ACTION: Projects and Assets Officer Grant Rhodes When asked, Mr Rhodes reported that expenditure to the end of June was around $330k, and total expenditure could be in the vicinity of $400k. Some $250k of that had gone towards the exterior (scaffolding, repointing work); he said major refurbishment work like that was expected to be done every 25 years or so to keep the buildings up to standard. Mr Rhodes also clarified that the museum operational budget is what was being spent at the moment, and that was tracking very well against the original figures put forward to Council.




CARRIED


27 AUGUST 2019

Page 4

Mayor Gary Kircher joined the meeting, at 11.13am.

4.2 ACTIVITY REPORT TO COMMUNITY AND CULTURE COMMITTEE - AUGUST 2019

The memorandum report, as circulated, informed the Committee about the strategies, planning and activities of the functions reporting to the Community and Culture Committee.

Group Manager Lisa Baillie spoke to the report and responded to questions. She acknowledged the ‘exciting progress’ being made on Infocouncil (the automated agenda production process) which had been used to create the agenda for all of the day’s Committee Meetings, and on LG Hub (as the distribution platform) for meeting papers, and ultimately other documents. Mrs Baillie extended her thanks to Governance Advisor Ainslee Hooper (the project specialist) and Project Manager / Business Analyst Arun Kumar and the rest of the Information Services team for the work and commitment they had put into the project to get it up and running.

Mrs Baillie also highlighted the refurbishment work in the reception area; and advised that the library updates would be coming to a future meeting.

An update on the Vernon collection online, along with a demonstration on how to use it, would be presented at a future Committee Meeting.

Regarding CRM statistics, Office Manager Pam Hicks reported that there was an 85% completion rate. It was advised that the “Snap Send Solve” did not allow people to add their email address, and this was noted for follow up. ACTION: Group Manager Lisa Baillie

In response to a question about access to the new reception area for people in wheelchairs, Mrs Hicks advised that assistance would be provided to them by reception staff. There was a bench at the right hand side of the foyer for this purpose. The layout had had to address the issues of safety and security as well as access, and this was believed to be the best solution for all.

In response to questions, Libraries Manager Philip van Zijl advised that (a) the low-level demand for e-books was New Zealand wide, not just in Waitaki, although there was often a spike during the holidays as people downloaded e-books to take away with them; (b) DVD statistics were not included in the report; a retail layout had been adopted in the library which had had very good results and DVDs had a lot to do with that result.

Regarding the Hampden Library updates, Mr van Zijl said the team had spent 12 months bedding in the new systems, which were all going very well. Elected Members congratulated him and his staff on this exciting achievement.

Congratulations were also extended to the Opera House Director and staff for the “sensational event” of the Music Festival.




CARRIED


27 AUGUST 2019

Page 5

5 MEETING CLOSE

There being no further business, the Chair declared the meeting closed, at 11.32am.



......................................................... …………………………………………………..



........................................................ …………………………………………………...


HERITAGE, ENVIRONMENT AND REGULATORY COMMITTEE MEETING CONFIRMED MINUTES

27 AUGUST 2019

Page 1

CONFIRMED MINUTES OF HERITAGE, ENVIRONMENT AND REGULATORY COMMITTEE MEETING

HELD AT THE COUNCIL CHAMBER, THIRD FLOOR, OFFICE OF THE WAITAKI DISTRICT COUNCIL, 20 THAMES STREET, OAMARU

ON TUESDAY, 27 AUGUST 2019 AT 9.30AM

PRESENT: Cr Hugh Perkins (Chair), Cr Bill Kingan, Cr Craig Dawson, and Mayor Gary Kircher

APOLOGY: Cr Jim Hopkins

IN ATTENDANCE: Cr Colin Wollstein Cr Jan Wheeler Deputy Mayor Melanie Tavendale Cr Guy Percival Cr Jeremy Holding Fergus Power (Chief Executive) Neil Jorgensen (Assets Group Manager / Deputy Chief Executive) Paul Hope (Finance and Corporate Development Group Manager) Lichelle Guyan (Heritage, Environment and Regulatory Group Manager) Bill Chou (Information Systems Group Manager) Ainslee Hooper (Governance and Policy Advisor)

In attendance for specific agenda items: Roger Cook (Building Services Manager) Carolyn van Zyl (Acting Environmental Services Manager) Tristan Hope (Enforcement Officer)

1 APOLOGIES


Moved: Cr Craig Dawson Seconded: Mayor Gary Kircher

That the Heritage, Environment and Regulatory Committee accepts an apology for absence from Cr Jim Hopkins.

CARRIED

2 DECLARATIONS OF INTEREST There were no declarations of interest.





That the Heritage, Environment and Regulatory Committee confirms the public minutes of its previous meeting held on 2 July 2019, as circulated, as a true and correct record of that meeting.

CARRIED


27 AUGUST 2019

Page 2

4 DECISION REPORTS

4.1 RED-BILLED GULLS

The report, as circulated, proposed that the Heritage, Environment and Regulatory Committee recommends to Council that further work is completed to assess costs of establishing a natural environment for the gulls to nest.

Group Manager Lichelle Guyan advised that, after a meeting earlier in the day, she wanted to amend the report’s recommendation. She said that no birds would be landing on Countdown next week. Drones had provided evidence that they were moving nesting materials, and – if they formed a nest – then DOC would not issue a permit. It was prudent now to establish a temporary site to try and eliminate a nesting site in town whilst still being able to investigate other sites.

Projects and Assets Officer Toby Armour explained that the drones had been flying over buildings that were an issue the previous year and had found the birds were setting themselves up to nest. If some building owners removed the nesting materials from their sites, it was likely that the birds would just go to another one.

A temporary site above the Penguin Colony had been identified. It had disused mountain bike trails and was steep. The intent was to clear gorse from that area and spray a whitewash which attracted the birds. This work could be covered within existing budgets. There was a DOC track in the wider area, but it was a fair distance from the proposed temporary site for the gulls.

It was acknowledged that this type of proposal had not been used elsewhere to lure birds away from the centre of towns. However, it was noted that, if nothing was done, then the birds will nest in the centre of town, based on the nesting material movements already captured by the drones. There were concerns expressed about whether the temporary site proposal was a waste of money, since it was unproven; and about whether there needed to be a fence around the site to keep people out. Responding to the latter, it was suggested that the gorse would effectively provide a perimeter, and that it was not a heavily used area anyway, with no walking tracks that might require fencing off. There was further discussion around the need for signage about not feeding the wildlife (DOC was working on that, and the signs would carry both the DOC and Council logos). The meeting was reminded that the predator issue is apparently a very real one, and there was a need for Elected Members to take the specialist advice of Dr Agnew on that matter. It was suggested that the Penguin Colony could take this on as a project – since it was about scientific research and protection – and they would presumably be heavily involved in it anyway. Tourism income may also be able to help pay for it. The Chair added that the problem was not unique to Waitaki. He believed that the proposal for a temporary site was very constructive, and the Cape area selected was available. It was then suggested, given the tight timeline and the need to progress this work as soon as possible, that the Committee make the decision rather than recommend it to Council which would delay implementation for another three weeks. Mayor Gary Kircher said he believed it would be procedurally wrong for a Committee to believe it had the delegated power to make such a decision. In response, Cr Craig Dawson acknowledged the Mayor’s point about procedure, but also argued that there was a majority of Councillors in the room at this meeting, and there was no reason to think that the vote would be any different if it went to the 10 September Council Meeting. The Chair agreed, noting that timing was critical on


27 AUGUST 2019

Page 3

this matter and there was no new budget expenditure that would require a recommendation to the full Council. The Mayor reiterated his viewpoint that a decision by Committee on this matter was short-circuiting the decision-making process of Council. The Chair thanked the Mayor for his comments and then ruled that he would be putting the amended motion to the meeting.



That the Heritage, Environment and Regulatory Committee grants approval to the working group to establish a temporary site immediately and then continues to explore options to establish a natural red-billed gulls nesting site.

CARRIED

4.2 APPROVAL OF DOG CONTROL S10A REPORT 2019

The report, as circulated, proposed that the Heritage, Environment and Regulatory Committee recommend to Council that it adopt the report and request that officers advertise its availability on Council’s website in accordance with requirements in the Dog Control Act 1996.

Group Manager Lichelle Guyan and Enforcement Officer Tristan Hope spoke to the report and responded to questions. It was clarified that there was no fee for a companion dog; that a “selected dog owner” was one who had not had a complaint for over two years, had a fully fenced property, and was able to demonstrate compliance with a number of criteria; and that wandering dogs were not breed-specific and could incur an infringement notice of $200.

There a request to add companion dogs to future reports. ACTION: Group Manager Lichelle Guyan




That Council:

1. Adopts the report as required under section 10A of the Dog Control Act 1996.

2. Makes the report available via its website and places advertisements in appropriate newspapers to confirm the report is available.

3. Notes that, once adopted, the report is sent to the Secretary for Local Government.

CARRIED


27 AUGUST 2019

Page 4

4.3 SAFER WAITAKI STRATEGY

The report, as circulated, sought the Committee’s recommendation that Council endorses the Safer Waitaki Community Safety Strategy.

Group Manager Lichelle Guyan and Community Development Coordinator Helen Algar QSM spoke to the report and responded to questions.

The meeting heard that the goals in the Strategy were international and the Government had signed up to them; Safer Waitaki had linked its goals to them.

The strategy is targeting all of the district, as Safer Waitaki connects with the whole population. Employers, industry groups, a family harm group, groups for mental health and addictions and others were all involved. As of November 2018, 144 groups and organisations across every aspect of the community had that connection.

It was noted that family violence call outs had increased. This was believed to be the result of more promotion around these events happening, which encouraged more reporting of them.

Mrs Algar acknowledged that some of the national strategic outcomes had been omitted from the Safer Waitaki strategy because the organisation could not do everything, and it needed to be realistic about what was relevant in the district’s communities.


Moved: Cr Bill Kingan Seconded: Mayor Gary Kircher


That Council endorses the Safer Waitaki Community Safety Strategy 2019 – 2024.

CARRIED


5.1 DISTRICT LICENSING COMMITTEE ACTIVITY REPORT (JANUARY – JUNE 2019)

The memorandum report, as circulated, informed the Committee about the activities of the District Licensing Committee (DLC) for the period 1 January to 30 June 2019. The report will be provided six-monthly.

Group Manager Lichelle Guyan and Acting Environmental Services Manager Carolyn van Zyl spoke to the report and responded to questions. The meeting heard that this year had had the highest level of activity compared to the previous five years; and that following the resignation of Cr Peter Garvan (who had been the District Licensing Committee Chair) in early August, the Deputy Chair had been involved in the decision-making.




CARRIED


27 AUGUST 2019

Page 5

5.2 HERITAGE, ENVIRONMENT AND REGULATORY GROUP ACTIVITY REPORT JULY 2019

The group activity report, as circulated, informed the Committee about the strategies, planning and activities of the Heritage, Environment and Regulatory Group.

Group Manager Lichelle Guyan spoke to the report and responded to questions. She highlighted that the previous period had been a challenging one, with unexpected absences, a lot of vacancies, and a reasonable amount of work. She believed that her team had done an outstanding job handling the workload in those circumstances. Attempts to fill vacancies were continuing.

Discussion focused on solid fuel heaters; technical qualifications required by Building Control Agencies (BCA); and the successful BCA audit.

On community development, congratulations were extended to the community development team for the “excellent” organisation and delivery of, and attendance at, the recent Family Harm Conference. Feedback had been overwhelmingly positive, and it would make a difference in many ways.




CARRIED

The Chair declared the meeting adjourned for morning tea, at 10.37am.

PUBLIC EXCLUDED SESSION DEFERRED Due to the longer time required in the Public Excluded session for other Committee Meetings in the afternoon of 27 August 2019, there was no opportunity to reconvene the Heritage, Environment and Regulatory Committee Meeting to confirm the public excluded minutes of the previous meeting. Accordingly, those public excluded minutes (of the 2 July 2019 Heritage, Environment and Regulatory Committee) were deferred to the final Council Meeting of the triennium – the Additional Council Meeting on 8 October 2019 – for confirmation by the Chair and Chief Executive pursuant to Clause 27.4 of the Waitaki District Council Standing Orders. (continued next page)


27 AUGUST 2019

Page 6

6 MEETING CLOSE

There being no further business, the meeting was closed at 10.38am.



......................................................... …………………………………………………..



........................................................ …………………………………………………...


LG. 7 November 2019 Resource Consent Decisions Made Under Delegated Authority 1 August 2019 to 30 September 2019

Resource Consent Decisions Made Under Delegated Authority 1 August to 17 September 2019

Date Closed


Process Days

1-Aug-19 Landuse

Dweling with ancillary

buildings+onsite sewage

treatment+disposal Town

90 Durham Street Hampden

20 14

1-Aug-19 Landuse

WITHDRAWN

Erection of 4 signs on Rural Scenic

Zone

Coronet Place, Omarama

Otematata Road and Omarama-

Lindis Pass Road, Omarama

20 14

1-Aug-19 Landuse


201.2016.794 changing guest

capacity from 10-14 in Township Zone

33 Wellington Street Enfield

20 18

5-Aug-19 Landuse Heritage Building

Alterations 33 Wansbeck Street Oamaru

20 15


Section 125 Extension to

202.2006.10204 Lake Aviemore in Residential Zone

Otematata-Kurow Road Otematata

24 24

9-Aug-19 Landuse

Section 127 objection to conditions to

201.2018.1141 for dwelling, farmshed and accessway in Rural Scenic Zone

3/1789 Lake Ohau Road Lake Ohau

20 12

9-Aug-19 Landuse

Retail Shop with alterations to

heritage building Heritage Zone

4 Tee Street South Hill Oamaru

20 10

9-Aug-19 Landuse


201.2011.135 (conditions 1,3,4) in

Residential Zone

14 Sandringham Street Oamaru

North 20 13


Subdivision Stage 1 – Subdividetwo

CT’s creating two new CT’s in Rural

General and Residential Zones

34 Main Street Weston

40 27

12-Aug-19 Landuse

Waste Water treatment and

disposal system for accommodation on Rural Scenic Zone

1490 Birchwood Road Omarama

20 10

12-Aug-19 Landuse Guesthouse

capacity increase from 5 to 8 guests

106 Cattle Valley Road

Kurow 40 34


Date Closed


Process Days

in Rural General Zone

13-Aug-19 Subdivision Two lot Subdivision in Rural Residential

Zone

230 Ardgowan Roaad

Ardgowan-Rosebery

20 19


Subdivision of CRF 66653 into 2 new

lots on Rural Residential Zone

1069 Waianakarua Road Kakanui

20 17


Subdivision of OT372/146,

OT372/30 into 4 lots on Township Zone

3 Napier Place Kakanui

26 26


Minor earthworkds for dwelling and garage in Rural General Zone

675A Gibson Peebles

10 6

16-Aug-19 Landuse Accessory garage and earthworks in Rural Scenic Zone

1122 Broken Hut Road Omarama

20 14


Install new above ground diesel/petrol

tank at Oamaru Airport in Oamaru

Airport Zone

85 Robertson Road, Waitaki

Bridge 80 79


Sleepout with minimum boundary

setback on Residential Zone

30 Lindis Crescent

Otematata 10 10


Shed with non compliant setback in Rural General

Zone

626 Weston-Ngapara Road,

Ngapara-Weston

10 8


Earthworks for driveway and

dwelling in Rural General Zone

54 Railway Street Windsor

10 8

27-Aug-19 Landuse

Visitor accommodation for 2-4 guests on Rural

General Zone

658 Gibson Road Peebles

20 15


Waiver

Demolish and Construct new toilets in Rural General Zone

Harbour Terrace Kakanui

20 16


Waiver

Demolition of old and installation of new toilet block in

Rural General.

41 Haven Street Moeraki 9482

20 16

28-Aug-19 Landuse FT Earthworks for

driveway in Rural General Zone

53 Glencoe Road Herbert

10 8

28-Aug-19 Landuse

Upgrades to external and

internal heritage building on

Business Heritage Zone

9 Thames Street Oamaru

20 11


Date Closed


Process Days

2-Sep-19 Certificate of Compliance

WITHDRAWN

Installation of radio transceiver on Rural

Scenic Zone

The Dasher Road

Maeraweka 20 20

10-Sep-19 Landuse FT Earthworks for

hayshed in Rural General Zone

Lee Road Waiouaiti

10 4

10-Sep-19 Landuse

Fixed Frost Mitigation Machine in Rural General

Zone

5351 Kurow-Duntroon Road

Kurow 20 20

16-Sep-19 Subdivision

Subdivision of 5 COT’s into 5 new

lots + amalgamation of lot 6 in Rural General Zone

Ronaldsay Street and

Gilligan Street Palmerston

20 19


to condition 8 on rural scenic one

Omarama-Lindis Pass Rd, Omarama

20 6


to condition 5 34 Main Street,

Weston 26 26

18-Sep-19 Subdivision Boundary

adjustment on residential zone

67 Weston Road, Oamaru

20 20

20-Sep-19 Landuse Shed within the

boundary setback in SCL and RG zone

9 Kakanui Bay Road, Kakanui

10 9

20-Sep-19 Landuse Alterations to toilet facilities to Heritage building in BH zone


20 15

20-Sep-19 Landuse

Build farm shed within internal

boundary setback in Rural General zone

115 Cameron Road, Papakaio

10 10

20-Sep-19 Landuse

Relocation garage within boundary

deemed permitted activity

159 Awamoa Road, Oamaru

10 8

30-Sep-19 Landuse Earthworks for

house platform on Rural general zone

4142 Hampden-Palmerston

Road 10 8

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