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AGENDA

of a

UTILITY TRADING SERVICES COMMITTEE

MEETING

held on

12-10-17

SOL PLAATJE MUNICIPALITY

Office of the Municipal Manager KIMBERLEY 2 October 2017

MEMBERS: Cllr S Mpampi Cllr T Gomba Cllr L Steenkamp Cllr M Mokgalagadi Cllr O C Fourie Cllr W A van Rooyen NOTICE is hereby given that a UTILITY TRADING SERVICES COMMITTEE meeting of the

City Council will be held in the Council Chamber, Civic Offices, Kimberley on THURSDAY,

12 OCTOBER 2017 at 11:30.

CLLR S MPAMPI CHAIRPERSON

i AGENDA Utility Trading Services Committee Index 12 October 2017

RES NO ITEM NO & HEADING PAGE ANNEXURE

A. APPLICATION FOR LEAVE B. CONFIRMATION OF MINUTES

1. 2. 3. 4. 5. 6. 7. 8. 9.

Utility Trading Services – 08.12.16 (UTT36/11/16 – UTT39/11/16) Utility Trading Services – 09.03.17 (No quorum) Utility Trading Services – 13.03.17 (No quorum) Postponed Utility Trading Services – 13.04.17 (No quorum) Utility Trading Services – 11.05.17 (No quorum) Utility Trading Services – 15.06.17 (No quorum) Utility Trading Services – 13.07.17 (No quorum) Utility Trading Services – 17.08.17 (No quorum) Utility Trading Services – 14.09.17 (Record of Proceedings)

C. PRESENTATIONS

Presentation by CFO: Approval of SSEG policy

D. STANDING ITEMS/TERMS OF REFERENCE – 13.04.17

1. 2. 3. 4.

Electricity Infrastructure Planning (Development & Maintenance) Water & Sanitation Infrastructure Planning (Development & Maintenance) Solid Waste Infrastructure Planning ((Development & Maintenance) Terms of Reference

1

1

E. MATTERS REFERRED BACK:

MAYCO: 19.01.17

1. EM76/01/17: Status of maintenance projects within water and sanitation services

2

Special Council – 04.05.17

1.

C54/05/17: Tabling of the amendments to existing contract INFRA/CE/T02/2013 – Riverton Water Purification Works: New High Lift Water Pumps

5

Hardcopy previously distributed in Special Council 04.05.17

ii AGENDA Utility Trading Services Committee Index 12 October 2017

RES NO ITEM NO & HEADING PAGE ANNEXURE

F. MATTERS ARISING: 10.11.16 & 08.12.17

1. 2.

Request for feedback: Landfill site Request for presentation

8 8

G. DIRECTORATE REPORTS:

Directorate Infrastructure & Services Electricity

1. Monthly Report: December 2016 & February 2017.

9 2 - 19

2. 3. 4.

Monthly Report: March 2017 - May 2017. Monthly Report: June 2017 & July 2017. Monthly Report: August 2017

11 13 15

20 - 37 38 - 49 50 - 55

Water & Sanitation

1. 2

Monthly report: Water and Sanitation Status quo on sanitation provision for all informal

areas

18 20

1 - 5

Directorate Community & Social Development Services / Cleansing Services

1. 2.

Waste Management actions and activities and cleanliness of the city of Kimberley Report on the status of waste services

26 28

Hardcopy previously distributed in 13.04.17 AGN

Directorate Financial Services Office of CFO

1. 2.

Approval of the Small Scale Embedded Generation

Policy.

Submission of a Proposal for the Provisioning of Basic Sanitation in Informal Settlements.

33

37

Hardcopy previously distributed in 13.04.17 AGN

1 -2

1 AGENDA Utility Trading Services Committee 12 October 2017

D. STANDING ITEMS/TERMS OF REFERENCE

1. Standing Items (as per resolution UTT39/12/16) --------------------------------------------------------------------------------------------------------------------------- 1. Electricity Infrastructure Planning, (Development & Maintenance) 2. Water & Sanitation Infrastructure Planning, (Development & Maintenance) 3. Solid Waste Infrastructure Planning, (Development & Maintenance) 4. Terms of reference

The terms of reference of the Utility Trading Services Committee is set out in the annexure.

ANNEXURE p. 1

FOR INFORMATION

__________________________________________________________________________


E. MATTERS REFERRED BACK 19.01.17 FROM MAYCO

1. EM76/01/17: Status of Maintenance Projects within Water and Sanitation Services

(M Selesho) --------------------------------------------------------------------------------------------------------------------------- Purpose To inform Utility and Services Committee about the status of various projects undertaken as part of operations and maintenance of water and sanitation infrastructure. Background The sub-directorate is responsible for the operations, repairs and maintenance of water and sanitation infrastructure. These activities differs in terms of their size and impact to the society at large. One of the two significant impact identified by the Committee was:

Interference of sewer collector system which resulted into blockages and stoppages. Sewer blockages are a public nuisance with negative consequences to the environment.

Interruption of water supply for long durations and intermittent supply to various parts of the City.

This two activities became standing items for the Utility and Services Committee. Motivation Understanding the challenges relating to provision of water services will help the municipality to identify appropriate solutions. Solutions normally comes with necessary resources and support. Some of the solutions applied gave rise to number of emergency project which were undertaken as maintenance and operations. These project are briefly discussed below.

Repair of Roodepan pump station: The objective of the project was to repair four faulty pump stations at Roodepan. The project started in May 2016 and completed in August 2016. The total cost for the project was R 3.7 million of which R 3 million was funded by the Department of Water and Sanitation through Accelerated Community Infrastructure Programme (ACIP) programme. The project has realized its objectives because frequent and recurring blockages in and around the Roodepan has been reduced significantly.

Provision of water services for Ivory Park: Demand of water services increased in Ivory Park after Housing section allocated more than 900 stands. Water was supplied through communal taps installed in every street. Twenty one (21) communal taps were installed. The biggest challenge in the areas is illegal yard water connections. Sanitation was provided by means of a shared pour flush toilet system. The system is currently working effectively. The demand of services is high due an increase in a number of people relocating into the area.

Repair of broken sewer line in Peace street: The project was undertaken after experiencing frequent sewer blockages as a result of collapsed sewer section. The collapsed section was a mid-block sewer line running inside private properties. Excavations made the repair work to be impossible and the work was outsourced. The project started in February 2016 and completed in April 2016 at a cost of R 1.4 million. The sewer system is reinstated and number of blockages has been reduced significantly.



Repair and cleaning of Gogga outfall sewer main: The project was undertaken after experiencing frequent sewer blockages on the outfall main to Homevale WWTW and other parts of Galeshewe. The project is currently underway. The discovery of new collapsed section has delayed the entire schedule. Investigations are still ongoing and the project is expected to be completed in the middle of October 2016. The project value is R 1.1 million and the currently sitting at 51%.

Personnel Implication None. Financial Implications Operations and maintenance budget were used and additional R 3 million from DWS. Abuse and improper usage of sewer collector system gave rise to high maintenance and operation costs. Legal Authority and Implications

Water Services Act (98 of 1997).

National Water Act (36 of 1998). Consultation ED (Acting): Infrastructure and Services Contact person M.E. Selesho X 6321 email: [email protected]

RECOMMENDATION:

Based on the deliberations made above, it is recommended:

1. That the Utility and Services Committee take note of the report. 2. That the Committee initiate discussions with the relevant Directorate about

the status of education and awareness for water services. Comment That it be noted that residents living in shacks steal water from taps. Since the matter cannot be curbed, the only option would be is to build houses.



At the Mayoral Committee meeting held on 18 January 2017 it was resolved per resolution EM76/01/17: “That the matter be referred back to the Utility Trading Services Committee for further discussion.”

FOR DISCUSSION

________________________________________________________________________


E. MATTERS REFERRED BACK 04.05.17 FROM SPECIAL COUNCIL

1. C54/05/17: Tabling of the Amendments to Existing Contract INFRA/CE/T02/2013 –

Riverton Water Purification Works: New High Lift Water Pumps. (Z.L. Mahloko) 19 April 2017

Purpose The purpose of this item is to submit to Council the intention and reasons to amend a contract awarded to Metsi Projects cc (hereinafter Metsi Projects) in terms of the tender advert and award under contract INFRA/CE/T02/2013 – Riverton Water Purification Works: New High Lift Water Pumps. Background As per the capital expenditure budget, public invites were made to bidders to bid for the tender advertised for the supply, delivery and installation of New High Lift Water Pumps at Riverton Water Purification Works. This bid was awarded to the qualifying and high scoring bidder, Metsi Projects. With this project Sol Plaatje Municipality (SPM) has the following objectives:

To ensure sustainable supply of water through continuous pumping with minimum

pump failures, and

To ensure that pumping capacity is increased to deal with future demands as a result

of developments and changing consumer patterns.

Due to insufficient funds at the date of award, the municipality took a strategic decision to reduce the scope of work from initially intended four (4) pumps to two (2) pumps. The tender specifications and conditions made allowance for the provision of spares additional to the two pumps. After the tender was awarded, the Project Steering Committee (PSC) held a technical meeting where it was agreed that the spares should be converted to an installed pump at no extra cost. Therefore three (3) new pumps were to be installed instead of two (2). To meet the second objective mentioned above, it was agreed that a new pump station must be built to house the new pumps, since retrofitting seemed impractical and costly. The new pump station was designed to cater for the installation of four (4) high lift pumps, as part of forward planning. Discussions with appointed bidder resulted in an agreement to install the fourth (4th) pump to avoid cost escalation if this left to later years of the project, and the process of tendering once more. The cost of the 4th pump is estimated at R6 million. Thus budget allocation of at least R6 million is required. It is for this reason that the original contract is required to be amended in terms of MFMA Section 116. Annexures A: Tender advert B: Acceptance of offer MBD7 C: Initial Scope of work – INFRA/CE/T02/2013 – Riverton Water Purification Works: New High Lift Water Pumps (four Pumps) D: Revised Scope of Work (Option of two Pumps) from all qualifying bidders E: Price Estimate for the 4th Pump from appointed bidder-Metsi projects

ANNEXURE Hardcopy previously distributed in Special Council 04.05.17



Motivation MFMA Section 116 (2) allows for the amendment of a contract awarded in terms of Supply Chain Management Policy as approved by Council. However, the section requires that the Council of the municipality be presented with the details of the amendment. The reasons for the amendment are as follows;

1. To supply, deliver and install 3rd pump instead of keeping pump spares, and to supply, deliver and install additional 4th pump at the new pump station.

2. The current pump station is old, using old pumps that are uneconomical to operate and maintain with very high electricity consumption.

3. To ensure sustainability and security of potable water supply, new pump station is being built under a different contract with a design to house four (4) high lift pumps.

4. The current high lift pumps have lost efficiency and reliability, and are struggling to meet current peak water demand.

Personnel Implications None, as the project is implemented using contractors. Financial Implications The Sol Plaatje Municipality shall not incur any further additional expenditure as a result of amending the contract, other than the required budget in the amount of at least R6 000 000.00 for the 2017/2018 financial year. Legal Authority and Implications MFMA Section 116 (2) Consultation Budget Steering Committee, EMT and Line Manager responsible for project management internally. Contact Person Municipal Manager - G.H. Akharwaray x6101 Chief Financial Officer – Z.L. Mahloko x6500 PMU Manager – Ms G. Jele x6303 RECOMMENDATION:

1. That Council notes the amendments of the contract INFRA/CE/T02/2013 – Riverton Water Purification Works: New High Lift Water Pumps as motivated in the item.

2. That the project will commence as soon as the public inputs had been received and responded to as per MFMA Section 116 (2) (b) (i) and (ii).



At the Special Council meeting held on 4 May 2017, it was resolved per resolution C54/05/17: “2. That the matter be referred to the Utility Trading Services Committee for further discussion.”

FOR DISCUSSION

__________________________________________________________________________


F. MATTERS ARISING: 10.11.16 & 08.12.17

1. Request for Feedback: Landfill Site --------------------------------------------------------------------------------------------------------------------------- At the Utility Trading Services Committee meeting held on 08 December 2016 it was resolved per resolution UTT36/12/16: “2.That the CFO submits a written report at the next meeting on the cost benefit analysis for

fleet hiring versus fleet purchasing at the landfill site”.

AWAIT REPORT-BACK __________________________________________________________________________

2. Request for Presentation --------------------------------------------------------------------------------------------------------------------------- At the Utility Trading Services Committee meeting held on 10 November 2016 it was resolved per resolution UTT39/12/16: “1.That the Acting ED: Infrastructure & Services conducts a presentation on the Overview of Electrical Services at the next meeting.”

AWAIT PRESENTATION

__________________________________________________________________________

9 AGENDA Utility Trading Services Committee Directorate: Infrastructure & Services 12 October 2017 Electricity

G. DIRECTORATE REPORTS

1. Monthly Reports: December 2016 – February 2017. (Mr R Coertze) 17 March 2017

Purpose The purpose of this item is to provide information of work executed by the Electrical Section during the months of December 2016 – February 2017. The above-mentioned report is set out in the annexure. Background Electrical Distribution Sol Plaatje Municipality is licensed to purchase electricity from Eskom and then distribute the electricity via the 66kV, 11kV and low voltage electrical network. There are two bulk 66kV electricity supply points from Eskom namely: Herlear and HA Morris substations which supplies the Kimberley area and Riverton substation. Although Ritchie is demarcated into the Sol Plaatje municipal area, Eskom is licensed to distribute electricity in that area. Electrification remains a challenge due to continuous growth of informal settlements on vacant land. Electrical infrastructure and electrification of houses cannot be installed in informal settlements prior to township establishment. Other major challenges regarding electricity are vandalism and copper theft that lead to equipment damage, electricity supply interruptions and possible fatalities to municipal employees or members of the public. The Electrical Distribution section also maintains street lights and high masts. 1924 additional households were connected to electricity for the financial year as at 30 June 2016, at Promised Land, Diamond Park and Phomolong. The following projects were budgeted for during the last two financial years, but due to financial constraints and other priorities, no funds were made available. Mechanical Section The main function is to maintain the SPM fleet and to execute specialized maintenance on the many pumps SPM has. This section is bust investigating a CMMS (computerized maintenance management system). Fleet Section To manage the SPM fleet and the acts associated with a fleet. Testing and Metering To maintain all traffic robots in SPM area, tripping batteries and protective equipment at substations. To find cable faults with specialized equipment.



Operations and Planning The Planning section is responsible for the design of all electrical extensions in SPM, as well as computer simulations of the electrical network, including the OHS Act as well as NERSA and SANS standards. The Technical Support section cares for all metering, including pre-paid meters. SECCU This unit handles matters, strategies and policies of sustainable energy and climate change. At the moment the manager position is vacant. We have shortlisted and wait for approval. HSE Practitioner A person was appointed a month ago and she will help to continuously improve health and safety in the Infrastructure directorate. Annexures Monthly report: December 2016 - February 2017 & April 2017 – June 2017 ANNEXURE

p. 2 - 19 Motivation None Personnel Implications None Financial Implications None Legal authority None Consultation None Contact person Mr R Coertze City Electrical Engineer Contact number: 0538306402

FOR INFORMATION __________________________________________________________________________



2. Monthly Report: March 2017 – May 2017. (Mr R. Coertze) 18 April 2017

Purpose The purpose of this item is to provide information of work executed by the Electrical Section during the month March 2017 - May 2017. The above-mentioned report is set out in the annexure. For noting / for decision by This item is for noting by the Executive Mayor.

Background ELECTRICAL DISTRIBUTION Sol Plaatje Municipality is licensed to purchase electricity from Eskom and then distribute the electricity via the 66kV, 11kV and low voltage electrical network. There are two bulk 66kV electricity supply points from Eskom namely: Herlear and HA Morris Substations which supplies the Kimberley area and Riverton Substation. Although Ritchie is demarcated into the Sol Plaatje municipal area, Eskom is licensed to distribute electricity in that area. Electrification remains a challenge due to continuous growth of informal settlements on vacant land. Electrical infrastructure and electrification of houses cannot be installed in informal settlements prior to township establishment. Other major challenges regarding electricity are vandalism and copper theft that lead to equipment damage, electrical supply interruptions and possible fatalities to municipal employees or members of the public. The Electrical Distribution section also maintains street lights and high masts. 1 924 additional households were connected to electricity for the financial year as at 30 June 2016, at Promised Land, Diamond Park and Phomolong. The following projects were budgeted for during the last two financials years, but due to financial constraints and other priorities, no funds were made available:

MECHANICAL SECTION The main function is to maintain the SPM fleet and to execute specialized maintenance on the many pumps SPM has. This section is busy investigating a CMMS (computerized maintenance management system). FLEET SECTION To manage the SPM fleet and the acts associated with a fleet.



TESTING AND METERING To maintain all traffic robots in SMP area, tripping batteries and protective equipment at substations. To find cable faults with specialized equipment. OPERATIONS AND PLANNING The Planning section is responsible for the design of all electrical extensions in SPM, as well as computer simulations of the electrical network, including the OHS Act as well as NERSA and SANS standards. The Technical Support section cares for all metering, including pre-paid meters. SECCU This unit handles matters, strategies and policies of sustainable energy and climate change. At the moment the manager position is vacant. We have shortlisted and wait for approval. HSE PRACTITIONER A person was appointed a month ago and she will help to continuously improve Health and Safety in the Infrastructure directorate. Annexures ANNEXURES p.20 - 37 Motivation None Personnel Implications None Financial Implications Does this item have any financial implications?

Yes ☐

No ☒

Legal Authority and Implications None Consultation None Contact Person Mr R. Coertze City Electrical Engineer



Contact number: 053-830 6402 FOR INFORMATION __________________________________________________________________________ 3. Monthly Report: June 2017 - July. 2017. (Mr R. Coertze) 22 August 2017

Purpose The purpose of this item is to provide information of work executed by the Electrical Section during the month June 2017 – July 2017. The above-mentioned report is set out in the annexure. For noting / for decision by This item is for noting by the Executive Mayor. Background ELECTRICAL DISTRIBUTION Sol Plaatje Municipality is licensed to purchase electricity from Eskom and then distribute the electricity via the 66kV, 11kV and low voltage electrical network. There are two bulk 66kV electricity supply points from Eskom namely: Herlear and HA Morris Substations which supplies the Kimberley area and Riverton Substation. Although Ritchie is demarcated into the Sol Plaatje municipal area, Eskom is licensed to distribute electricity in that area. Electrification remains a challenge due to continuous growth of informal settlements on vacant land. Electrical infrastructure and electrification of houses cannot be installed in informal settlements prior to township establishment. Other major challenges regarding electricity are vandalism and copper theft that lead to equipment damage, electrical supply interruptions and possible fatalities to municipal employees or members of the public. The Electrical Distribution section also maintains street lights and high masts. 1 924 additional households were connected to electricity for the financial year as at 30 June 2016, at Promised Land, Diamond Park and Phomolong. The following projects were budgeted for during the last two financials years, but due to financial constraints and other priorities, no funds were made available:



MECHANICAL SECTION The main function is to maintain the SPM fleet and to execute specialized maintenance on the many pumps SPM has. This section is busy investigating a CMMS (computerized maintenance management system). FLEET SECTION To manage the SPM fleet and the acts associated with a fleet. TESTING AND METERING To maintain all traffic robots in SMP area, tripping batteries and protective equipment at substations. To find cable faults with specialized equipment. OPERATIONS AND PLANNING The Planning section is responsible for the design of all electrical extensions in SPM, as well as computer simulations of the electrical network, including the OHS Act as well as NERSA and SANS standards. The Technical Support section cares for all metering, including pre-paid meters. SECCU This unit handles matters, strategies and policies of sustainable energy and climate change. At the moment the manager position is vacant. We have shortlisted and wait for approval. HSE PRACTITIONER A person was appointed a month ago and she will help to continuously improve Health and Safety in the Infrastructure directorate. Annexures ANNEXURES p.38 - 49 Monthly Reports Motivation None Personnel Implications None Financial Implications Does this item have any financial implications?

Yes ☐

No ☒



Legal Authority and Implications None Consultation None Contact Person Mr R. Coertze City Electrical Engineer Contact number: 053-830 6402 FOR INFORMATION __________________________________________________________________________ 4. Monthly Report: August 2017 (MR R. COERTZE) 22 August 2017

Purpose The purpose of this item is to provide information of work executed by the Electrical Section during the month AUGUST 2017. The above-mentioned report is set out in the annexure. For noting / for decision by This item is for noting by the Council and the Executive Mayor Background ELECTRICAL DISTRIBUTION Sol Plaatje Municipality is licensed to purchase electricity from Eskom and then distribute the electricity via the 66kV, 11kV and low voltage electrical network. There are two bulk 66kV electricity supply points from Eskom namely: Herlear and HA Morris Substations which supplies the Kimberley area and Riverton Substation. Although Ritchie is demarcated into the Sol Plaatje municipal area, Eskom is licensed to distribute electricity in that area. Electrification remains a challenge due to continuous growth of informal settlements on vacant land. Electrical infrastructure and electrification of houses cannot be installed in informal settlements prior to township establishment.



Other major challenges regarding electricity are vandalism and copper theft that lead to equipment damage, electrical supply interruptions and possible fatalities to municipal employees or members of the public. The Electrical Distribution section also maintains street lights and high masts. 1 924 additional households were connected to electricity for the financial year as at 30 June 2016, at Promised Land, Diamond Park and Phomolong. The following projects were budgeted for during the last two financials years, but due to financial constraints and other priorities, no funds were made available:

MECHANICAL SECTION The main function is to maintain the SPM fleet and to execute specialized maintenance on the many pumps SPM has. This section is busy investigating a CMMS (computerized maintenance management system). FLEET SECTION To manage the SPM fleet and the acts associated with a fleet. TESTING AND METERING To maintain all traffic robots in SMP area, tripping batteries and protective equipment at substations. To find cable faults with specialized equipment. OPERATIONS AND PLANNING The Planning section is responsible for the design of all electrical extensions in SPM, as well as computer simulations of the electrical network, including the OHS Act as well as NERSA and SANS standards. The Technical Support section cares for all metering, including pre-paid meters. SECCU This unit handles matters, strategies and policies of sustainable energy and climate change. At the moment the manager position is vacant. We have shortlisted and wait for approval. HSE PRACTITIONER A person was appointed a month ago and she will help to continuously improve Health and Safety in the Infrastructure directorate. Annexures Monthly Report Annexures p.50 - 55



Motivation None Personnel Implications None Financial Implications Does this item have any financial implications?

Yes ☐

No ☒

Legal Authority and Implications None Consultation None Contact Person Mr R. Coertze City Electrical Engineer Contact number: 053-830 6402

FOR INFORMATION __________________________________________________________________________

18 AGENDA Utility Trading Services Committee Directorate: Infrastructure & Services 12 October 2017 Water & Sanitation


1. Monthly Report: Water and Sanitation. (M Selesho)

Purpose

To present report for the attention of Utility Services Committee with regards to activities and functions carried out by the Water and Sanitation sub-directorate in the month of December 2016 to January 2017. The report will highlight major activities performed both under capital and operational expenditure related functions. Background The basic function of the section is to ensure the sustainable supply of water and sanitation services to all residents of Sol Plaatje Local Municipality (SPLM). The following major activities are undertaken by the section to ensure minimal disruption of water services in the municipality:

Plan and implement capital investment programmes supporting water services in the municipality.

Plan and manage overall activities related to operations and maintenance of water services in the municipality.

Allocation of resources according to service delivery demand analysis of water services.

Purification of raw water according drinking water standards.

Treatment of waste water according to required standards and,

Motivation

Water and sanitation is essential to human needs, equitable growth and development. It is one of the key drivers of sustainable economic growth through contribution to activities such as agriculture, manufacturing, mining, energy and transport. It contributes to social activities such as productive use of water within households (poverty alleviation), drinking water, sanitation and health. Water and sanitation should therefore be managed in a manner that is sensitive to and supportive of many competing demands that is placed on it. In addition, the operations and management activities should not compromise the requirements of the future as well as ecological requirements. Based on these elements, water should be central to the integrated planning and development processes of the municipality. The sharing of information relating to planning, managing, operating and maintaining water services infrastructure with the purpose of achieving strategic objectives of the municipality is important. Personnel Implications The sub-directorate execute mandated duties and responsibilities using the internal personnel. The current vacancy status report is linked to the new organogram which is not approved for implementation. This condition has presented numerous challenges relating to filling of critical vacant budgeted positions. The gap between the demand of services and availability of



workforce is gradually increasing and this condition is having negative implications on service delivery backlogs.

Sourcing of supplementary workforce on short term employment contract is a current strategy used to reinforce the internal staff. The demand of services has increased as a result of growth and development and the intensification of workforce to cater for additional needs is not taken into account. Financial Implications Financial implications are as per approved Council budget for the financial year 2015/2016. There are no major adjustment expected during budget adjustments. The maintenance budget for sewer reticulation is depleted. Possibilities of depleting maintenance budget related to water supply operations and maintenance is high due to reservoir workstation upgrades. Inter-sectoral Consultation None. Legal Authority and Implications

Water Services Act (108 of 1997). The primary objective of this Act is to assist municipalities to undertake their role as water services authorities, and to look after the interests of consumers. It is also to clarify the role of other water services institutions, especially water services providers and water boards. In this regard, SPLM is both the water service authority and provider.

National Water Act (36 of 1998). The primary objective of this Act is to ensure that SPLM obtains use of the water required for distribution to its consumers. This Act also governs how a municipality may return effluent and other waste water back to the water resource.

Municipal Finance Management Act (56 of 2003). Streamlining of budget and financial management practices in the sub-directorate in order to maximise the capacity to deliver water services to all users within the jurisdiction of SPLM.

Occupational Health and Safety (Act 181 of 1993). Provision of safety in the workplace in respect of plant, machinery, hazards, health and safety arising from all activities performed by the sub-directorate. The safety aspects is both for the employees and the general members of the public.

Annexures Annexure A: SDBIP CAPEX quarterly progress report.

ANNEXURE p.1 - 5

Consultation Consultation in preparation and compilation of this item/report was done with the Acting Executive Director: Infrastructure and Services and other managers in the sub directorate.



Contact person M.E. Selesho Contact details X 6321 email: [email protected]

FOR INFORMATION __________________________________________________________________________ 2. Status Quo on Sanitation Provision for all Informal Areas

(M Selesho)

Purpose

To present the status quo to the Utility Committee on the provision of sanitation services to all

informal settlements in Sol Plaatje Local Municipality. The report will also provide alternative

available for consideration including financial implications related to each option/method

suggested.

Background

Access of decent housing with basic provision of basic services is a constitutional right for all

South Africans. The provision of basic services has become the responsibility of municipalities

over the past two decades. Sol Plaatje Local Municipality (SPLM) like any other municipalities

is the country strive to achieve constitutional mandate of basic service provisions.

Attainment of this mandate implies that access of basic services to the communities must

always be guaranteed by municipalities at all times. Basic municipal service is defines as a

minimal amount of service provided by the municipality to cater for basic needs. Basic services

includes water, sanitation and electricity.

Motivation

The City is currently experiencing an overwhelming increase of informal human settlements.

This development has constantly compelled local authorities to devise means of providing

sanitation services. One of the key challenging aspects of basic service provision in SPLM’s

informal settlement is the provision of sanitation basic services. The costs of providing basic

sanitation services is very high due to number of reasons. Acceptance of basic obtainable

sanitation services by members of the community is the effective cause. Rejection of basic

services for enhanced options has put a lot of pressure on the municipality, and general

provision of sanitation services in the municipality is compromised.

According to urban planning pipe line report for provision of basic services (Urban Planning

Section), the backlog for basic sanitation services for households is approximately 9000. This



figure exclude Lerato Park settlement which is estimated to have a sanitation backlog of

approximately 1400 households. The total backlog is estimated to be 10 400.

The municipality is currently providing bucket/ pail removal services (no longer considered as

a basic level of sanitation service) for approximately 1 675 informal sites. This implies that

more than 8 700 informal households are not accounted for or serviced with pails.

The data for current areas serviced with pails is broken down in the below table 1.

Area

Estimated

number of

sites serviced

Week days of service

Santa 250 Mondays

Galeshewe No 2 60 Tuesday

Promised land, Donker Hoek and 7

nde Laan

125 Wednesday

Lerato Park 1 250 Thursday and Friday

Table 1: Pail removal schedule

There is only one team in the municipality responsible for service of pail removal. This crew

comprise of a 1 x Driver/Controller and 6 x general workers. The operational procedure dictates

exchanging of the clean/sanitized/empty pail with the used one. Used pails are disposed and

cleaned/sanitized at Gogga pump station by the same team.

Challenges of offering pail removal services

Pails are no longer considered as a basic level of sanitation service due to environment and

hygienic aspects. Although the municipality provides this service as a desperate measure to

mitigate sanitation backlog, experiments arising from the provision of this service resulted the

following challenges:

Provision of new basic services is not a municipal core function.

Inadequate resources (staff, vehicles, and materials) to extend provision of

pail/buckets services.

Uncontrollable growth of informal settlement.

Access and ease of movement in and around informal areas.

Attitude (rejection of alternative acceptable sanitation technologies) of community

remembers.

Despite challenges surrounding provision of basic sanitation services in informal areas, the

municipality is held accountable for failure to provide this basic service. In an effort to expedite

provision of this service for 10 400 informal households in and around the City, the following

options are presented for further consideration:



Option 1: Reinforce in-house pail removal

In house pail removal is the easiest and quickest option to explore. The estimated monthly

costs and parameters to improve this service are briefly estimated and presented as follows:

Parameters

o Removal of pails twice a week.

o Pails must be disinfected on each service.

o Immediate replacement of a used pail with a clean/disinfected one.

o Cleaning and disinfection of pails at Gogga pump station.

Number of general worker = total number of sites to be serviced/possible maximum

number of pails to be serviced by each general worker

including disinfecting of pails.

= 8 700/200

44

Number of general cleaning pails at Gogga pump station = 4

Total general workers required = 44+4 = 48

Resources required Unit Est. cost

(R) Qty Total (R)

Truck with a driver (honey

sucker or similar specifications)

23

days 5000.00 2 230 000.00

Contract General worker (pail

removers No. 174.00 48 8 352.00

Personal Protective gear (PPE) Set 1000.00 48 48 000.00

Disinfecting material 1 15000.00 1 15 000.00

Total cost 301 352.00

In conclusion, pail removal service for 1 informal household cost the municipality approximately

= R 301 352.00/8700

= R 34.64/month

NB: Should this option is considered, additional 2000 pails shall be procured at a cost

of R 300 000.00

Advantages Disadvantages/Risks

Quick to respond to the current challenge. Employment contract must be more than 6

months to cover PPE costs.

Procurement process. Contractual and discipline of workforces.

Leverage on existing systems. Litigation on medical conditions.

Cheapest option in terms of price.

Option 2: Service provision through hiring of portable chemical toilets

This is a communal and hassle free option recognized as a formalized level of sanitation

provision that the municipality can explore. This option is expensive and requires regular



servicing or emptying. The estimated monthly costs and parameters for provision of this service

are briefly estimated and presented as follows:

Parameters

o Servicing and inspection of facility to be conducted twice in a week.

o Broken and faulty structures must be replaced within 24 hours.

Total number of units required = total number of sites to be serviced/recommended number of

families to share a facility.

= 8 700/10

870

Resource required Unit Est. cost

(R) Qty Total (R)

Portable chemical toilet No 1050 870 913 500.00


On instance where the municipality can consider adjusting recommended usage to 12/informal

households, the cost will still be high at R 761 250.00

In conclusion, hiring of potable chemical toilets for servicing 1 informal household cost the

municipality approximately = R 913 500/8700

= R 105.00/month


Hassle free and transfer of risk. Procurement process.

Ease pressure on internal resources Theft and vandalism (litigation).

Slightly expensive.

Option 3: Pour flush sanitation technology

This is a communal option recognized as a formalized level of sanitation provision that the

municipality can explore. This option is very expensive and uses between 2 to three litres of

water for every flush. The capital cost including operations and maintenance of the facility in

the long run are the main contributing factor of high costs. This option is suitable for short term

sanitation provision (less than a year).

The estimated monthly costs and parameters for provision of this service are briefly estimated

and presented as follows:

Parameters

o No servicing and maintenance expected to be undertaken in the first 36 months.



= 8 700/4

1 740




(R) Qty Total (R)

Portable chemical toilet No 15 100 2 175 32 842 000.00

Total cost 32 842 000.00


municipality approximately = R 32 842 000.00/8700

= R 3 775/per informal household

NB: If maintenance is assumed to begin at the 37 month after the installation of the

facility, then the cost per informal household will be R104.86,


Good investment if the contract is designed

correctly.

Procurement process.

Dignified sanitation. Very expensive option.

Attitude towards sharing the facility.

Personnel Implications

Personnel implications were presented and discussed under every sanitation option discussed

in the report.

Financial Implications

Personnel implications were presented and discussed under every sanitation option discussed

in the report.

Inter-sectoral Consultation

The Department of Water and Sanitation (DWS).

The Cooperate Governance, Human Settlement and Traditional Affairs (CoGHSTA)

Legal Authority and Implications

Water Services Act (108 of 1997). The primary objective of this Act is to assist

municipalities to undertake their role as water services authorities, and to look after the

interests of consumers. It is also to clarify the role of other water services institutions,

especially water services providers and water boards. In this regard, SPLM is both the

water service authority and provider.

National Water Act (36 of 1998). The primary objective of this Act is to ensure that

SPLM obtains use of the water required for distribution to its consumers. This Act also

governs how a municipality may return effluent and other waste water back to the water

resource.



Municipal Finance Management Act (56 of 2003). Streamlining of budget and financial

management practices in the sub-directorate in order to maximize the capacity to

deliver water services to all users within the jurisdiction of SPLM.

Occupational Health and Safety (Act 181 of 1993). Provision of safety in the workplace

in respect of plant, machinery, hazards, health and safety arising from all activities

performed by the sub-directorate. The safety aspects is both for the employees and the

general members of the public.

Consultation

Consultation in preparation and compilation of this item/report was done with the acting

Executive Director: Infrastructure and Services and other managers in the sub directorate.

Contact person M.E. Selesho Contact details X 6321 email: [email protected]

FOR INFORMATION

__________________________________________________________________________

26 AGENDA Utility Trading Services Committee Directorate: Community & SD Services 12 October 2017 Waste Management


1. Waste Management Actions, Activities and Cleanliness of the City of Kimberley. --------------------------------------------------------------------------------------------------------------------------- Purpose of the Item This item seeks to appraise the Committee on the previously planned Waste Management actions and activities in general and particularly the cleanliness of the city of Kimberley and Municipality as a whole. Background The actions and activities emanated from and engagement with the previous Executive Mayor and the Executive Director Community and Social Development to address the cleanliness of the City and the Municipality in a systematic and systemic way. The previous Executive Mayor intimated to the Executive Director Community and Social Development on the whereabouts of the Peace officers trained through the facilitation of the Executive Director Corporate Services. It was established that indeed peace officers have been trained and somewhere located within different Directorates of the Municipality. The purpose of the interim structure of peace officers was populate by 4 incumbents to enforce waste by-laws in the CBD. The Executive Director Community and Social Development felt that due to the pressing and urgent nature of the dirt in the City and Municipality there was a need for a three pronged approach to address the immediate, short and long-term issues simultaneously Firstly the immediate approach was to: 1. Assemble an Interim Peace officers structure of 4 incumbent the various Directorates. 2. Design a permanent organogram of Peace Officers. 3. Identify all stakeholders involved in Waste generation and management. 4. Convene a Solid Waste Indaba of stakeholders to define, identify and commit to their various

roles and responsibilities to keep the City and Municipality clean. 5. Guest speakers where already lined up from National, Provincial and Durban Solid Waste

to come and share best practices. 6. To streamline the clearing of Waste dumps by put in place a system of clearing. The Executive Mayor was presented with copy of the stakeholders identification matrix and Solid Waste Indaba program. The Executive Management Team approved the organogram of peace officers, job descriptions and funding options and after the departure of the Executive Director Community and Social Development, the organogram was removed from the Municipality organogram by the Executive Director Corporate Services. Secondly the short-term approach was to



1. Design an organogram to address the challenges of the Waste cycle in its totality and the implementation of the integrated Waste Management plan and to speed up and implement the provincialization of Clinics in order to utilize the saved funds to populate the Solid Waste organogram.

2. To review the Waste collection routes. Lastly to develop a long term strategy to be in line with the National Waste Management 1. To reduce or minimize waste through the established of buy- back centres 2. To identify two suburbs where waste separation at source can be piloted

Annexures Description

1. EMT item dated 27 March 2015 2. EMT Minutes dated 27 March 2015 3. EMT item dated 21 April 2015 4. EMT Minutes dated 08 March 2015 5. Document titled Stakeholder Management 6 Municipal Organogram modified on 05 March 2025

ANNEXURE Hardcopy previously distributed in 13.04.17 AGN

Personnel implications Design structures of Waste by-Laws enforcers as per Waste legislation of 1. Head 2. Supervisors 10 Peace Officers 10 Waste Community educators The structure to be populated in a phased approach as and when funds become available. Financial Implications Funds from the savings of the provincialization of Primary Health Care. Legislative Authority 1. The Constitution of the Republic of South Africa (Act 108 of 1996) 2. The Environmental Conservation Act (Act 73 of 1989) 3. National Environmental Management Waste Act (Act no 59 of 2008. Consultation Executive Mayor, Chairperson Utility Committee and the Executive Management Team.



Contact Person K A Bogacwi Executive Director Community and Social Development Tel: 053.8306209 Cell: 082 5525 673

RECOMMENDATION:

1. That the committee authorizes the Executive Director Community and Social Development to convene the Solid Waste Indaba.

2. That the committee approves the Waste by-law enforcement Organogram as contained in attached organogram.

__________________________________________________________________________

2. Report on Status of Waste Services

(K D Williams) 23 February 2017

Purpose The purpose of the item is to inform the Utility Services Committee as to the status and challenges regarding the Waste Services as currently provided within Sol Plaatje Municipality. Background Waste services are a basic service and are currently seen as a priority service to communities. Waste has become a high profile service with interventions at all levels of government. The impact of waste on the health of communities and the impact on the environment must not be underestimated and the resultant level of service is seen as critical within our communities. Waste has also become a highly regulated environment with compliance issues becoming more important by the day. Waste services within SPM are provided within the environments of refuse collection, cleansing and the landfill disposal site. These services have been provided for many years but unfortunately the approach to waste services has been on-going for many years and did not keep up with the expansion and growth of the city. Weekly waste collection services are being provided within most residential, commercial and industrial areas of SPM. Despite some challenges relating to the serviceability of the fleet, the Situation regarding the serviceability has improved dramatically. This improvement allows for the absorption of the backlog. Currently 59306 residential sites are being serviced with a weekly refuse removal and all commercial and industrial areas receive at least a weekly refuse collection service dependant on individual needs. Taking into account the current situation, this is indeed a feat to be proud of. Cleansing Services are responsible for the cleaning of 3 entrance routes and conditions along those routes have improved.



There are currently a team of 16 street sweepers. This improved with the employment of 5 additional street sweepers in vacant posts. During December 2016 a team of 12 temporary cleaners (EPWP) were utilized to clean the CBD area. This team has been maintained and increased to 30 workers. Litter is the major problem within the CBD and takes place on a daily basis. There is also a team of cleaners at the taxi ranks to ensure daily cleaning of litter. Waste services are highly reliant on vehicles to ensure the provision of an effective service. Due to the age and ineffective utilization of the fleet, the level of serviceability of all types of vehicles needs urgent attention. Although the serviceability of the fleet is still a matter of concern, the situation has improved. The section is responsible for the cleaning of illegal dumping sites, however, this remains an illegal dumping is a major problem within all areas of Kimberley and requires continuous cleaning programs to be implemented. This is tapping the resources of the section and a major portion of available operational budget is being expended on the cleaning of illegal dumping sites. The section does not have sufficient capacity and is heavily reliant on the hiring of equipment to impact on the cleaning of said sites. This is very expensive and not financially sustainable. The management of the landfill site is of major importance to ensure legal compliance and proper environmental and health control. During 2016 a project was embarked upon to upgrade the infrastructure at the landfill site. In the first phase, an access control point, security fence, drop-off zone, garden refuse facility, weight bridge, monitoring boreholes and a recycling area are being constructed. Report Refuse Collection: The collection of domestic refuse continues through-out the residential and commercial areas with 59306 units (residential) being provided with a weekly refuse collection service. Concern is the unserviced areas as it contributes to illegal dumping. However a project to include the servicing of the identified backlog is in process. This include a review of resources, current routes as well as future changes. The review of the collection routes to ensure effective service provision and the expansion of services to unserviced areas is in progress. This will also reduce illegal dumping and will also give accurate distance, number of units collected and compactors needed for this service. Landfill site: The maintenance of the landfill site:

- The progress of improving the landfill site has reached a satisfactory level. - Security at the site is still a major concern. - Proper site management is reliant on the hiring of external machinery. This is very

costly but due to lack of capacity is essential to the proper operational management of the site. However, this is not sustainable from a financial point of view. namely bulldozer, two front end loaders and 4 to 6 tipper trucks.

Other activities at this facility are:

Access control point – in process of being finalised

Access gates and boom – also in process of being finalised

Provision of water

Provision of electricity



Mobile site offices

Diesel tanker on trailer – in operation A major cause of concern is the un-serviceability of the Bomag compactor. The engine has become defective and needs to be replaced. This impacts directly on the operations of the refuse compaction at the face. Disposal at landfill site:

Month General Waste

Garden Waste

Rubble Individual

Cover Daily volume

August 2016 2 441 000 321 000 761 000 342 000 40 000 3 905 000

September 2016 3 072 000 362 000 922 000 592 000 21 000 5 142 000

October 2016 2 630 000 385 000 1 447 000 669 000 4 000 5 135 000

November 2016 2 661 000 459 000 566 000 369 000 34 000 4 089 000

December 2016 2 666 000 451 000 622 000 471 000 - 4 210 000

January 2017 2 816 000 369 000 572 000 368 000 2 000 4 127 000

Fleet There are at present fourteen (14) compactors, two (2) are in the workshop D714 Certificate of Fitness and D127 gear box needs to be replaced for repairs. Cleansing The following illegal dumping sites were cleaned during February 2017:

VARIOUS AREAS (information at time of compiling item was still outstanding from Cleansing Section)

ILLEGAL DUMPING SITES

Green Street up until John Daka Phase One along the stormwater drain

Galeshewe point around skip waste sites

Social Centre

Hull Street

Reserve Road

Tshaka Street

REFUSE COLLECTION

59306 households collection was done

SKIP WASTE SITES

Galeshewe – Hull Street 3 compactors x 6 x 4 = 72 times per month

Nicholas Street

Social Centre

Tshaka Street

Corless Road and Tambo Square

Green Point and Diamant Park 3 compactors x 4 x 4 = 48 times per month

Dutch Reform Street – Point 1 and Point 2

Jack Avenue

Roodepan



Eagle Street

Lerato Park 3 compactors x 3 x 4 = 24 times per month

Pick ‘n Pay

Reserve Road

Seleke Street

TOTAL POINTS 14

TOTAL BULK CONTAINERS 20

TOTAL REMOVALS 168 per month

STREET SWEEPERS

1120 km cleaned for the month of December and January 2017

Pick ‘n Pay Bultfontein, Lennox, Chapel Streets and Streets in between.

14 Street Sweepers x 4 km per day = 60 km x 22 days = 1120 km.

Shoprite Du Toitspan Road, Lennox Street, Chapel Street and all Streets between.

Stockdale and Bultfontein Roads

Trevenna - George Street, Long Street and all streets between.

City Hall Market Square

Post Office and Court building

Indian Centre- Starting point at Phakamile Mabija Road, at the back of Transvaal Road Police Station, Stockdale and Pniel Road.

Jeff & Co- Starting point at Tiger Wheel and Tyres in Phakamile Mabija and all other Streets between.

Subway Hull Street- Starting Point – old Transvaal Road and Streets between.

Half-Way House- Starting Point Cnr Du Toitspan Road both sides.

Grave Yard Kimberley North- Starting Point- Roper Street down to Railway Station, Diamantveld Primary School & Street in between.

Tramway & Big Hole- starting Point Cnr South Circular.

Lyndhurst Road

Old Game Angel Street

Sol Plaatje Drive

Beaconsfield

CBD cleaning There are 16 street sweepers utilized for the cleaning of the CBD focussing on the cleaning of litter in conjunction with the EPWP project. Motivation The improving and expansion of refuse collection services with the main focus at the unserviced areas as well as at the landfill management. Personnel Implications Staff resources consist of permanent staff, casual workers and workers of EPWP projects. Financial Implications As per approved budget



Legal Authority and Implications Constitution of SA National Environment Management Act National Environment Waste Act National Air Quality Air Occupational Health and Safety Act Water Act Environmental Conservation Act National Health Act Consultation Chairperson: Utility Services Committee Municipal Manager Executive Director: Community and Social Development Services Chief: Cleansing Services Contact Person K D Williams Contact number: 053 8306605

FOR INFORMATION __________________________________________________________________________

33 AGENDA Utility Trading Services Committee Directorate: Financial Services 12 October 2017 Office of CFO


1. Approval of the Small Scale Embedded Generation Policy (CFO: Ms Z.L. Mahloko) 27 January 2017

Purpose The purpose of this item is to seek Council approval of the policy that will regulate the installation of small scale embedded generation together with the approval of tariff setting for net metering purposes. Background In 2008, ESKOM experienced inadequate electricity generation capabilities which resulted in load shedding, and since that time, the electricity industry changed considerably. The need for more generation capacity was demanded to meet the local and international demand and also to meet the global commitments of carbon mitigation. The costs associated with the construction of new plants, the availability of coal and the commitments made during the Conference of the Parties Conventions on Climate Change (COP) also brought in considerable changes in the global electricity industry. It is against this background that the National Electricity Regulator of South Africa (NERSA) published the Consultation Paper on Small Scale Embedded Generation (SSEG) Regulatory Rules on the 25th of February 2015 with the intention that, once the inputs are received, the consultation paper will be finalised and made a Regulation, this process had been delayed, whilst on the other hand, customers had been continuing with the installation of SSEG equipment around the country. It became compelling that the Municipality must regulate the installations within their jurisdiction making reference to the Electricity Regulation and Electricity By-Laws. Small Scale Embedded Generation refers to the power generation under 1MW/1000kW which are located on residential, commercial or industrial sites where the electricity is consumed. The electricity generated by an SSEG must generally be consumed on site. However, this is not the case throughout the time of generating this power, when generation exceeds consumption and as such, a certain amount of power flows in reverse, from the consumer into the municipal grid. Thus the consumer generates more electricity than it consumes. There is a growing interest by customers to install SSEG on their premises and regulation becomes very important. The policy focusses on hot water solar and Photo-Voltaic (PV) installations. The DRAFT policy is aimed at:

Providing guidance to SSEG project developers (new and old)

Residential and commercial property owners

SSEG installers

Energy Consultants who design and commission SSEG systems

Industry professionals who are involved in SSEG systems

Municipal Officials who are involved in SSEG (compliance testing and implementation) Without going into much detail, the Electricity By-Laws states that no generation equipment may be connected to the municipal electrical grid without the express consent of the Manager of Electricity Services Department. Failure to obtain this consent is unlawful and constitutes and offence which could lead to a fine and/or imprisonment. Furthermore, the installation may also be in contravention of the Occupational Health and Safety Act for which punitive sanctions apply.



The policy requires that any customer who has been found to have illegally connected SSEG to the electricity grid (either before or after the meter) shall be instructed to have their installation disconnected from the municipal grid and a certificate of compliance issued by the registered electrical contractor shall be required as proof of such disconnection. If the customer refuses to disconnect, the municipality reserves the right to disconnect the electricity supply to the property. Customers who wish to connect SSEG legally shall follow the required procedure and apply as detailed out in the policy. No exemption from any of the Municipality’s requirements shall be granted to retrospective applications. The policy is a consequence of the following prescribed acts, regulations and guidelines;

Signing off of SSEG projects by a registered professional engineer and issuing of COC: SANS 10142 Part 3 and Part 4

Testing of inverters – test certificates as per NRS097-2-2

All generators shall be net customers – customers must consume more than what they generate in a 12 month cycle

Generating License, anyone generating not for own use must obtain generating license from NERSA. 1MW SSEG feeding back to the municipality while continuing to purchase more energy than it feeds back in a 12 month cycle shall be classified as “for own use” and does not require generating license from NERSA

Islanding and anti-islanding installations guidelines

Off-grid system

Break before make switch with an appropriate change over switch interlock

Adaptation of electrical installation

Load profile management

Applicable technical standards

Metering (municipal electrical grid connection with reverse power flow blocking protection and feed in to the municipal electrical grid

SSEG Tariff Setting Procedures For any SSEG installer to qualify for a tariff, they must have excess generation to regularly require the facility to feed excess power back onto the municipal electrical grid. The Electrical Department together with Financial Services Directorate shall exercise discretion in deciding whether the customer shall be allowed on the residential SSEG tariff. Customers shall be removed from the tariff if they do not have sufficient and regular excess generation capacity. The tariff comprises of:

Daily service, network and metering reading charge

Electricity consumption charges for kWh consumed

A rate per kWh at which the municipality shall purchase the residential excess generation

Network costs recovery (fixed costs associated with operating and maintaining the municipal electrical grid as well as management of the bi-directional flow

Service charge

Energy charge

Feed in rate



The summarised application process: Step 1: Obtain application form from the municipality Step 2: Complete the application for connection of SSEG (retrospective, new or modification) Step 3: Submit application to electricity department and obtain permission from municipality departments Step 4: Installation commencement upon approval and sign contract for SSEG Step 5: Commissioning and submission of documents to electricity department

- COC - Final copy of circuit diagram - Inverter type test - Factory setting sheet - Signed contract

Step 6: Inspection of installation Step 7: Approval granted to connect to the municipal electrical grid and generation commences Annexures Sol Plaatje Municipal Small Scale Embedded Generation Policy NERSA Consultation Paper on SSEG Electricity Regulation Act 4 of 2006 Electricity By-Law South African Renewable Power Plant Grid Code

ANNEXURE Hardcopy previously distributed in 13.04.17 AGN Motivation

The approval of this policy will enable the municipality to ensure that there is a register of all

SSEG installations and that all installations are in compliance with the minimum standards as

detailed out in the policy.

Over and above this, any parallel connection of any generator to the municipal electrical grid,

however powered has numerous implications. The aim of the policy will:

Ensure safety of the municipal staff, the public and the user of an SSEG installation

Mitigate the impact of the physical presence of the SSEG installation on neighbours

(visual, noise)

Mitigate the impact on the quality of the municipal electricity supply, metering and billing

Mitigate the impact on cross subsidisation of indigent customers and other municipal

services

Promote growth in the SSEG industry by creating a conducive environment for growth

The approval will ultimately give each stakeholder relevant guidance regarding the Municipal

SSEG rules, regulations, tariffs and the application process. Personnel Implications

The implementation of this policy will fall under the purview of City Electrical Engineer –

SECCU which will play a coordinating role in this regard. The post is vacant and the Assistant

CEE will take responsibility in this regard. The post is budgeted for as such.



Financial Implications

There are no further financial implications other than as budgeted for in terms of employee

costs and other general administration costs.

Legal Authority and Implications NERSA Consultation Paper on SSEG Electricity Regulation Act 4 of 2006 Electricity By-Law South African Renewable Power Plant Grid Code NRS 097-2-3 Consultation The Executive Mayor, Municipal Manager, all Executive Directors and Senior Managers were consulted. Contact Person Municipal Manager: G. H. Akharwaray Chief Financial Officer: Ms. Z.L. Mahloko City Electrical Engineer: Mr R. Coertze For enquiries Chief Financial Officer – Z.L. Mahloko City Electrical Engineer: R. Coertze General Manager: Revenue: Adv. A. Klopper

RECOMMENDATION:

That it be resolved to recommend to Council:

1. That the Small Scale Embedded Generation and Photo Voltaic (PV) Installations Policy be approved.

2. That Council notes that the tariffs will be recommended during the Budget Process as the Budget gets tabled in March 2017 for 2017/18 MTREF.

3. That the policy requires retrospective applications for all installations already commissioned and connected to the municipal grid.

4. That the rules as contemplated in the Consultation Paper shall apply as if they are regulations.

5. That the application process shall apply immediately after approval and inspections will be done across the municipality and advice given to those who will be non-complying with these requirements after this approval.

___________________________________________________________________



2. Submission of a Proposal for the Provisioning of Basic Sanitation in Informal Settlements Z.L. Mahloko 06 September 2017

Purpose To present the status quo to the Utility Committee on the provision of sanitation services to all informal settlements in Sol Plaatje Local Municipality. The report will also provide alternative available for consideration including financial implications related to each option/method suggested For noting / for decision by The item/report is for consideration by a portfolio committee. Background

Background

The erstwhile Department of Water Affairs and Forestry adopted a policy for free basic services in 2001. As such, a Strategic Framework for Water Services (SFWS) was produced and adopted by the Cabinet in 2003. The SFWS set standards for the provision of basic water and sanitation services. There is a dire need for basic sanitation services in informal settlements. Despite the increase in the provision of houses, the growth of informal settlements is still on the increase. Therefore, the demand for and expectations for basic water and sanitation services in these areas is at an all-time high. Consideration of provisioning of basic water and sanitation in the most economical and cost effective, and sustainable manner is one of the core elements that must be explored by municipality. Informal settlements refer to the illegal and unplanned occupation of land resulting to dense settlements comprising of communities housed in self-constructed shelters. These are typically a product of an urgent need for shelter by the urban-poor and working migrants in search for employment and better living conditions. Though the municipality understands that access of decent housing with basic provision of basic services is a constitutional right for all South Africans, however, the provision of basic services has become a costly responsibility over the past two decades. Sol Plaatje Local Municipality (SPLM) like any other municipalities is the country strive to achieve constitutional mandate of basic service provisions. Attainment of this mandate implies that access of basic services to the communities must always be guaranteed by municipalities at all times. Basic municipal service is defined as a minimal amount of service provided by the municipality to cater for basic needs. Basic services include water, sanitation and electricity.

Motivation The municipality is currently experiencing an overwhelming increase of informal human

settlements. This development has constantly compelled local authorities to devise means of

providing sanitation services. One of the key challenging aspects of basic service provision in



SPLM’s informal settlement is the provision of sanitation basic services. The costs of providing

basic sanitation services is very high due to number of reasons. Acceptance of basic

obtainable sanitation services by members of the community is the effective cause. Rejection

of basic services for enhanced options has put a lot of pressure on the municipality, and

general provision of sanitation services in the municipality is compromised.

According to urban planning pipe line report for provision of basic services (Urban Planning

Section), the backlog for basic sanitation services for households is approximately 9000. This

figure exclude Lerato Park settlement which is estimated to have a sanitation backlog of

approximately 1400 households. The total backlog is estimated to be 10 400.

In the view that the municipality wants to improve the welfare, safety and health of the

communities living within the informal settlements, it is important that various options are

debated in an attempt to find a cost effective and amicable solution to the challenge that we

are currently experiencing. First and foremost, in resolving the challenge is the regularisation

and upgrade of the informal settlements in line with the IDP objective of Spatial Planning

and Inclusive Growth.

The formalisation of informal settlements shall entail all legal processes of township

establishment with formal services where residents shall obtain formal security of tenure.

Regularisation includes interim measures to recognise informal settlements and promote a

degree of tenure security for individuals, thus creating a conducive environment for

investment by the state and the residents themselves.

Levels of service

The informal settlements regularisation and upgrade requires consideration of level of service

at each stage of the two processes. The guiding principle to the choice of level of service will

be prioritisation in terms of the Integrated Human Settlements Plan (IHSP) and the

formalisation process. This means that once the informal settlement has been formalised, a

layout plan will be provided to the Infrastructure and Services Directorate, the GIS Section and

Revenue Management Divisions of the municipality to initiate the planning and supply chain

processes after which the programme of implementation will resume.

There are various service levels that can be provided with regards to sanitation and are as

follows:

Level of Service Description Applicability

Level 1 Communal water points with VIP

toilets on each property

Impermanent informal

settlements, illegal

settlements

Level 2 Individual yard standpipe (not

connected to any private plumbing

installation) with a water borne

sewerage system and associated

Site and service areas

including permanent

formalised informal

settlements



connection to each site as well as a

pour and flush toilet.

Level 3 Metered pressured connection with

water borne sanitation to each

property.

All formal proclaimed

housing developments.

The municipality is currently providing bucket/ pail removal services (no longer considered as

a basic level of sanitation service) for approximately 1 675 informal sites. This implies that

more than 8 700 informal households are not accounted for or serviced with pails.

The data for current areas serviced with pails is broken down in the below table 1.

Area

Estimated

number of

sites serviced

Week days of service

Santa 250 Mondays

Galeshewe No 2 60 Tuesday

Promised land, Donker Hoek and 7

nde Laan

125 Wednesday

Lerato Park 1 250 Thursday and Friday

Table 2: Pail removal schedule

There is only one team in the municipality responsible for service of pail removal. This crew

comprise of a 1 x Driver/Controller and 6 x general workers. The operational procedure dictates

exchanging of the clean/sanitized/empty pail with the used one. Used pails are disposed and

cleaned/sanitized at Gogga pump station by the same team.

Challenges of offering pail removal services

Pails are no longer considered as a basic level of sanitation service due to environment and

hygienic aspects. Although the municipality provides this service as a desperate measure to

mitigate sanitation backlog, experiments arising from the provision of this service resulted the

following challenges:

Provision of new basic services is not a municipal core function.

Inadequate resources (staff, vehicles, and materials) to extend provision of

pail/buckets services.

Uncontrollable growth of informal settlement.

Access and ease of movement in and around informal areas.

Attitude (rejection of alternative acceptable sanitation technologies) of community

remembers.

Despite challenges surrounding provision of basic sanitation services in informal areas, the

municipality is held accountable for failure to provide this basic service. In an effort to expedite

provision of this service for 10 400 informal households in and around the City, the following

options are presented for further consideration:



Option 1: Reinforce in-house pail removal

In house pail removal is the easiest and quickest option to explore. The estimated monthly

costs and parameters to improve this service are briefly estimated and presented as follows:

Parameters

o Removal of pails twice a week.

o Pails must be disinfected on each service.

o Immediate replacement of a used pail with a clean/disinfected one.

o Cleaning and disinfection of pails at Gogga pump station.

Number of general worker = total number of sites to be serviced/possible maximum

number of pails to be serviced by each general worker

including disinfecting of pails.

= 8 700/200

44

Number of general cleaning pails at Gogga pump station = 4

Total general workers required = 44+4 = 48

Resources required Unit Est. cost

(R) Qty Total (R)

Truck with a driver (honey

sucker or similar specifications)

23

days 5000.00 2 230 000.00

Contract General worker (pail

removers No. 174.00 48 192 096.00

Personal Protective gear (PPE) Set 1000.00 48 48 000.00

Disinfecting material 1 15000.00 1 15 000.00


In conclusion, pail removal service for 1 informal household cost the municipality approximately

= R 485 096.00/8700

= R 55.75/month

NB: Should this option is considered, additional 2000 pails shall be procured at a cost

of R 300 000.00


Quick to respond to the current challenge. Employment contract must be more than 6

months to cover PPE costs.

Procurement process. Contractual and discipline of workforces.

Leverage on existing systems. Litigation on medical conditions.

Cheapest option in terms of price.

Option 2: Service provision through hiring of portable chemical toilets

This is a communal and hassle free option recognized as a formalized level of sanitation

provision that the municipality can explore. This option is expensive and requires regular



servicing or emptying. The estimated monthly costs and parameters for provision of this service

are briefly estimated and presented as follows:

Parameters

o Servicing and inspection of facility to be conducted twice in a week.

o Broken and faulty structures must be replaced within 24 hours.



= 8 700/10

870


(R) Qty Total (R)

Portable chemical toilet No 1050 870 913 500.00


On instance where the municipality can consider adjusting recommended usage to 12/informal

households, the cost will still be high at R 761 250.00


municipality approximately = R 913 500/8700

= R 105.00/month


Hassle free and transfer of risk. Procurement process.

Ease pressure on internal resources Theft and vandalism (litigation).

Slightly expensive.

Option 3: Pour flush sanitation technology

This is a communal option recognized as a formalized level of sanitation provision that the

municipality can explore. This option is very expensive and uses between 2 to three litres of

water for every flush. The capital cost including operations and maintenance of the facility in

the long run are the main contributing factor of high costs. This option is suitable for short term

sanitation provision (less than a year).

The estimated monthly costs and parameters for provision of this service are briefly estimated

and presented as follows:

Parameters

o No servicing and maintenance expected to be undertaken in the first 36 months.



= 8 700/4

1 740




(R) Qty Total (R)

Portable chemical toilet No 15 100 2 175 32 842 000.00

Total cost 32 842 000.00


municipality approximately = R 32 842 000.00/8700

= R 3 775/per informal household

NB: If maintenance is assumed to begin at the 37 month after the installation of the

facility, then the cost per informal household will be R104.86,


Good investment if the contract is designed

correctly.

Procurement process.

Dignified sanitation. Very expensive option.

Attitude towards sharing the facility.

Annexures Technologies used to provide sanitation services

ANNEXURE p. 1 - 2 Financial Implications There are implications associated with this proposal and these are assumed for each option as above. The Equitable Share Allocation will be utilised to recover the costs associated with the provision of free basic sanitation. Legal Authority and Implications

Water Services Act (108 of 1997). The primary objective of this Act is to assist

municipalities to undertake their role as water services authorities, and to look after the

interests of consumers. It is also to clarify the role of other water services institutions,

especially water services providers and water boards. In this regard, SPLM is both the

water service authority and provider.

National Water Act (36 of 1998). The primary objective of this Act is to ensure that

SPLM obtains use of the water required for distribution to its consumers. This Act also

governs how a municipality may return effluent and other waste water back to the water

resource.

Municipal Finance Management Act (56 of 2003). Streamlining of budget and financial

management practices in the sub-directorate in order to maximize the capacity to

deliver water services to all users within the jurisdiction of SPLM.



Occupational Health and Safety (Act 181 of 1993). Provision of safety in the workplace

in respect of plant, machinery, hazards, health and safety arising from all activities

performed by the sub-directorate. The safety aspects is both for the employees and the

general members of the public.

Consultation Consultation in preparation and compilation of this item/report was done with the acting

Executive Director: Infrastructure and Services and other managers in the sub directorate.

Contact Person G H Akharwaray Municipal Manager Contact number: 053-8306 100 Z.L. Mahloko Chief Financial Officer Contact details: 053 8306 500 Mr M. Selesho City Engineer: Water and Sanitation Contact details: 053 8306 321

FOR INFORMATION __________________________________________________________________________

Utility Trading Services:

Terms of reference of this Committee is policy formulation and implementation monitoring

within the following functional areas:

Electricity Infrastructure Planning, Development & Maintenance Electricity Distribution Services

Electrification

Public and Street Lighting

Renewable Energy/Green Electricity

Operations and Planning

Metering and Testing

Service Standards and Backlogs

Projects and Programmes

Water & Sanitation Infrastructure Planning, Development & Maintenance Bulk Water Supply (Storage, reticulation and water treatment)

Wastewater Treatment and Industrial effluent by-law enforcement

Wastewater Collection (Sanitation Services)

Water and Sanitation Planning

Quality Compliance (Blue-, Green Drop and RPMS)



Solid Waste Infrastructure Planning, Development & Maintenance Refuse Removal and Disposal

Illegal Dumping and Street Sweeping

Management of Landfill Site



Cleaning Projects

UTILITY TRADING

SERVICES COMMITTEE

12-10-17

ANNEXURES

PLEASE RETAIN ALL ANNEXURES FOR MAYORAL COMMITTEE AND COUNCIL

MEETINGS. COPIES WILL NOT BE RE-SUBMITTED

UTILITY TRADING SERVICES COMMITTEE

12-10-17

ELECTRICITY MONTHLY REPORT

ANNEXURES p.2 -55

UTILITY TRADING

SERVICES COMMITTEE

12-10-17

WATER SDBIP CAPEX quarterly

progress report

ANNEXURES p.1 -5

UTILITY TRADING

SERVICES COMMITTEE

12-10-17

OFFICE OF THE CFO SANITATION SERVICES

ANNEXURES p.1 -2

agenda of a utility trading services committee meeting … of the speaker... · the project was...

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