agenda - Ōtorohanga district · 09-08-2019 · notice is hereby given that an ordinary meeting of...

Kawhia Community Board

AGENDA

FRIDAY 9 AUGUST 2019

1PM

Members of the Kawhia Community Board

Mr. CE Jeffries (Chair) Mrs. DM Pilkington (Deputy Mayor) Mr. G Fletcher Mr. AJ Rutherford Mr. DM Walsh

Meeting Secretary: Mr. C Tutty (Governance Supervisor)

KAWHIA COMMUNITY BOARD - AGENDA – 9 AUGUST 2019 PAGE 0

KAWHIA COMMUNITY BOARD

FRIDAY 9 AUGUST 2019

Notice is hereby given that an Ordinary meeting of the Kawhia Community Board will be held at the residence of Board Member George Fletcher, 182 Lawton Drive, Aotea on Friday 9 August 2019 commencing at 1pm. 2 August 2019

Tanya Winter CHIEF EXECUTIVE

AGENDA

ORDER OF BUSINESS: Page

PRESENT 1

IN ATTENDANCE 1

APOLOGIES 1

DECLARATION OF INTEREST

1

PUBLIC FORUM (UP TO 30 MINUTES) 1

CONFIRMATION OF MINUTES – 7 JUNE 2019 1

ITEM 116 CHAIRPERSON’S REPORT (VERBAL) 2

ITEM 117 CHIEF EXECUTIVE REPORT 18 JUNE - 15 JULY 2019 2

ITEM 118 REVIEW OF KAWHIA CEMETERY FEES 4

ITEM 119 AOTEA SEAWALL STEPS 6

ITEM 120 CONFIRMATION OF COSTS FOR PARKING ENFORCEMENT IN KAWHIA 9

ITEM 121 ALTERNATIVE SITES FOR KAWHIA PLAYGROUND 12

ITEM 122 PROPOSED NEW PLAN FOR TREE REMOVAL AT RESERVE IN AOTEA 35

ITEM 123 ROUTINE REPORT – ENVIRONMENTAL HEALTH OFFICER / LIQUOR LICENSING INSPECTOR’S REPORT FOR JANUARY – JUNE 2019

38

ITEM 124 KAWHIA COMMUNITY BOARD – ACTION LIST 40

BOARD MEMBER UPDATE 42

3


PRESENT

IN ATTENDANCE

APOLOGIES

DECLARATION OF INTEREST

PUBLIC FORUM (UP TO 30 MINUTES)

CONFIRMATION OF MINUTES – 7 JUNE 2019


ITEM 116 CHAIRPERSONS REPORT (VERBAL)

ITEM 117 CHIEF EXECUTIVE REPORT 18 JUNE - 15 JULY 2019

TO: CHAIRMAN AND MEMBERS KAWHIA COMMUNITY BOARD FROM: CHIEF EXECUTIVE DATE: 9 AUGUST 2019

Relevant Community Outcomes

Ensure services and facilities meet the needs of the Community

Foster an involved and engaged Community

EXECUTIVE SUMMARY

The purpose of this report is to inform Council of the key focus areas for the Chief Executive in the last month.

STAFF RECOMMENDATION

It is recommended that the report is received.

REPORT DISCUSSION

This following matters are highlighted for Council’s attention:

1. Health, Safety and Wellbeing There have been no event reports received to date following the introduction of a new events (accident/incident) reporting process. At the next All Staff meeting, this process will be promoted by Tracey, with some education to be provided to encourage reporting.

There have been numerous conversations with various staff, who have approached Tracey for advice, guidance and request for documentation for high risk activities. This is a positive sign and indicates the desire to improve our health and safety performance.

FOCUS AREAS

1. Liaise with relevant staff to verify compliance status – initial focus has been on the water services team relating to their high-risk activities

2. Develop risk register/s – the generic risk register is in progress, with group risk registers yet to commence

3. Identify, document and communicate critical risks - requests sent to general managers for group critical risks to be identified

4. Initiate health and safety representatives’ re-election process – completed, inductions completed and HSR legislative training to be arranged. First committee meeting scheduled for July.

5. Review and update existing and/or develop new procedures to align with the LASS framework – event management in progress.

2. Security Matters Security Patrol: A security patrol is now in place and random regular checks of the Council building are made on a daily basis. The cost of this patrol is $26 per night. Infrastructure: Staff have received final quotes for the installation of security cameras, motion detectors and alarms and a preferred supplier has been selected. The installation will cost $11,247 (ex GST) with monthly monitoring costing $35.00 per month. The capital will be funded from the Council building budget and will result in a negative variance in this cost centre.


3. Building Control We now have used two consultancies assisting with processing Building Consents. Both Comply NZ and Solutions Team have undertaken work for us so far. This is working well with an efficient electronic system in place and good turnaround times as a result. Grant Hyde has now spent three weeks with us as Acting Building Control Manager. He and Andy Booth spent time at Waikeria Prison in late June being inducted so that they can undertake inspections. We are working our way through the recommendations in our pre-IANZ audit assessment that was conducted in early June to prepare us for our full IANZ assessment in late August. We have made an offer for the permanent role of Manager Building Control.

4. Local Government NZ Conference I attended the LGNZ conference in early July with the Mayor in Wellington over two days. The theme of this year’s conference was “Riding the localism wave: putting communities in charge.” We had the usual range of Ministers and interesting speakers. I have sent an email to elected members already, but the overall highlights for me was the voices of iwi and young people throughout the conference.

5. Other Meetings/Activities

I have attended a number of other meetings this month. They include:

- Tour of Ōtorohanga Medical Centre

- Pink Ribbon Breakfast

- Happy Valley Milk Community Liaison Group

- All Staff meeting

- Kāwhia Quiz Night

- Office of the Auditor General relationship meeting

- Ōtorohanga Museum

- Waikato LASS People & Capability Managers

- Maniapoto Māori Trust Board

- Jonathan Kennett (Heartland Cycle Rides)

- Richard Ward (Dept Internal Affairs)

- Joint Workshop Council-Community Boards

- Ōtorohanga Community Board

- Induction Working Group

- Waitomo Hotel (meeting with Waitomo DC Mayor and CE)

- LGNZ conference

- Job evaluation training

- CDEM Monitoring and Evaluation interview

- Project Kiwiana

- Ōtorohanga Community Trust

- Tom Smit (subdivision)

- 2019 Election Candidates meeting in Kāwhia

- Beattie Home Funding

- Tour of Rural Water Supplies with Kevin

- Preparation for Union Negotiations

- Customer Conflict training

- Various meetings with individual community members

Tanya Winter CHIEF EXECUTIVE


ITEM 118 REVIEW OF KAWHIA CEMETERY FEES

TO: CHAIRMAN AND MEMBERS KAWHIA COMMUNITY BOARD

FROM: GOVERNANCE SUPERVISOR

DATE: 9 AUGUST 2019


Ensure services and facilities meet the needs of the community EXECUTIVE SUMMARY Council last reviewed the cost to purchase burial/ashes plots in the Kawhia Cemetery effective from 1 July 2014 and interment fees effective from 1 July 2017 following the awarding of the District Wide Road Maintenance Contract to Services South East Ltd. STAFF RECOMMENDATION That Kawhia Community Board recommend to the Otorohanga District Council that the fees and charges in respect to the Kawhia Cemetery be increased to (including GST) – effective from 1 September 2019. COSTS TO PURCHASE A PLOT Adults $1500.00 Children $ 500.00 Ash Wall & Ash Berm $ 350.00 INTERMENT FEES Adult $1900.00 Child $1625.00 Ashes $450.00 Own install $225.00 Extra depth $300.00

REPORT DISCUSSION Staff have considered three factors when making the recommendations:

1. The fees and charges of our two closest neighbouring councils 2. The funding policy for cemeteries 3. Increase in contractor costs

1. COMPARISON WITH NEIGHBOURS The following table presents the current fees and charges (including GST), the proposed fees and charges and the fees and charges of the two neighbouring councils: Waipa and Waitomo. COSTS TO PURCHASE A PLOT

SERVICE CURRENT ODC PROPOSED ODC WAITOMO DC(Te Kuiti)

WAITOMO DC (Pio Pio, Mokau, Te Waitere, Aria)

WAIPA DC

Adults $1050.00 $1500.00 $1100.00 $1173.00 $1446.00

Children $250.00 $500.00 $678.00 $500.00

$380.00

Ash Wall $320.00 $350.00 $337.00 $204.00 $343.00


Garden of Memories

NA NA $449.00

NA

Natural burial NA NA NA NA $1315

Out of district NIL NIL Add 50% Add 50% Add 50%

COSTS FOR INTERMENT

SERVICE CURRENT ODC PROPOSED ODC WAITOMO DC WAIPA DC

Adults $1200.00 $1900 $1295.00 $668.00

Extra depth $1350.00 $300.00 (additional) $224.00 (additional)

Child 11 years & under

$500.00 $1625.00 $653.00 $100.00

Stillborn $150.00 $204.00 $60.00

Ash Wall (include. Council

installation of plaque &

interment)

$400.00 $450.00 $357.00 $80.00

Ash Wall (include. Own installation of

plaque & interment)

$150.00

$225.00

ADDITIONAL FEES Extracts from Cemetery plans & records – no charge. Both Waitomo and Waipa charge extra for weekends and public holidays. Both councils charge extra for out of district burials. 2. FUNDING POLICY FOR CEMETERIES Council has the policy that whatever balance remains in the Cemetery accounts revenue from rates is utilised to bring these to a nil balance. 3. INCREASE IN CONTRACTOR COSTS Under the District Wide Road Maintenance Contract awarded to Inframax last year the cost of interment has increased from the previous contract. In order to recover the total costs (Inframax and Council staff time) it will be necessary to increase the charges as outlined in the previous table. FURTHER COMMENT The Otorohanga Community Board considered a similar report for the Otorohanga Cemetery on 3 July 2019. It is worth noting that they are recommending to Council that the age of a child be increased to 12 years and under and that fees for interment for children remain at $500. This recommendation will go to Council on 20 August 2019. In the interest of maintaining a consistent fees regime across the district, Kawhia Community Board may wish to do the same. C A Tutty GOVERNANCE SUPERVISOR


ITEM 119 AOTEA SEAWALL STEPS


FROM: ENGINEERING MANAGER

DATE: 9 AUGUST 2019


The Otorohanga District is a safe place to live


Manage the natural and physical environment in a sustainable manner


EXECUTIVE SUMMARY

The report has been brought back to the Community Board as requested, with an additional option included to remove just one set of stairs. The Board can now make a decision based on one of the three possible options under consideration.


It is recommended:

That the two sets of steps situated on the Aotea Seawall, in front of 177 and adjacent to 249 Lawton Drive respectively, be permanently removed.

Or

That one set of steps situated on the Aotea Seawall, adjacent to 249 Lawton Drive, be permanently removed; that the necessary maintenance work be completed on the remaining steps; and annual and long term plan budgets be amended to make allowance for these costs.

Or

That the two sets of steps situated on the Aotea Seawall, in front of 177 and adjacent to 249 Lawton Drive respectively, be retained; that the necessary maintenance work be completed on the stairs; and annual and long term plan budgets be amended to make allowance for these costs.

REPORT DISCUSSION

This report was originally brought before the Kawhia Community Board at the meeting of 7 June 2019 recommending that two sets of stairs be removed or that both sets be retained. The Board decided not to make a resolution at this meeting and requested that the report be returned to the next meeting, bringing an option to remove just one set of stairs and retain the set adjacent to the public access point on the seawall. The Board also undertook to consult further with the Aotea residents to check and confirm their views. There are currently five sets of timber stairs along a distance of approximately 500m that give access across the Aotea Seawall to the harbour below. The maintenance cost of these stairs has been increasing and has now reached a level that the current budgets are not sufficient to cover this cost. There has also been discussion with the property owners adjacent to the two steps regarding the consideration for removal; the need for them; and the hazard which they currently represent. The practical reasons for considering the removal of these two sets and leaving the other three are as follows:

The nature of the shifting sand at the foot of the seawall is such that the bottom of these two stairs are continually left some distance above the sand, which creates a hazard for anyone using the stairs. (The other three sets appear to be in much more “sand stable” areas.)


These steps do not appear to be used often, particularly as they lead to an area which is still covered by water for the vast majority of the tide cycle and leads to a very small area of sand even at low tide. Generally, people fishing use the rocks on the seawall to find suitable locations to fish from, not the stairs.

Both sets of stairs are in need of repair, which is mainly due to the highly corrosive movement of the sand laden tidal waters.

The location of these two sets are directly in front of private sections, and in one case, actually located on a private section.

The other three sets of stairs are accessed from road reserve to areas, where at low tide there is sand consistently present in the harbour, which makes them a much safer option to access the harbour.

Advantages of removal

A safety hazard is removed

Maintenance costs are reduced

Capital renewal costs for these stairs are not incurred

Residents are less affected Disadvantages of removal

Less points for people to access the harbour Financial considerations

While it is believed the stairs were constructed using H6 treated timber, which is specified for immersion in seawater, the level of decay of the timber suggests that this was not the case.

It is believed that while interim repairs can be carried out, there is a likelihood that a total replacement may be required in the near future.

It is estimated that short term repairs with the stair remaining insitu would cost about $2500, while replacing both sets of stairs could cost in the region of $11,000.

The Aotea Seawall maintenance account 170 491 199 has an annual budget of $10,000 per year, and for the current financial year this budget has been used to re-stack the rocks on a portion of the seawall, which is the task for which funding is primarily allocated.

There is currently no capital renewals budget in place for the next ten years for the Aotea Seawall.

The funding for the Aotea Seawall account is 90% from a targeted Aotea residents rate and 10% district funded.

Staff are not aware of any cultural or traditional significance for local iwi relating to these stairs and the role they play in accessing the harbour. Consideration has also been given to retaining the stairs and carrying out the maintenance works required. This would require an amendment to the ongoing operational and capital budgets. Alternatively, no decision could be made and the matter referred to allow wider consultation with the entire Aotea Community. R H Brady ENGINEERING MANAGER

ATTACHMENTS a. Location of steps recommended for removal


ITEM 120 CONFIRMATION OF COSTS FOR PARKING ENFORCEMENT IN KAWHIA


FROM: ENVIRONMENTAL SERVICES MANAGER

DATE: 9 AUGUST 2019



Executive Summary

The purpose of this report is to summarise the expenditure required to enforce parking restrictions in Kawhia.

Recommendation

It is recommended that: The Kawhia Community Board approves funding for introduction of additional parking signage in Kawhia on the following basis and requests Council to fund from District accounts the residual share of costs indicated.

Background

The success and popularity of fishing charters based from Kawhia Harbour has created a localised parking problem in Kawhia. Customers of the charter operations are taking over all or most of the available parking spaces in the proximity of the wharf. As most fishing trips are for an entire day this effectively denies other visitors and residents the ability to park in the vicinity of the wharf. The community board instructed staff to investigate options to incentivize or enforce a more compliant and fair use of these public parking spaces.

A report was presented to the Kawhia Community Board on 23 January 2015 that outlined the issues suggested three possible solutions. Since that time two of the three solutions suggested in the report - creating additional parking spaces and asking the fishing charter boat operators to request that their customers park in other areas have been pursued, but without success.

The Board was advised in 2018 that in order to deliver effective enforcement including the issuing of infringements notices it was essential that the provisions of the Traffic Bylaw 2005 (the Bylaw) be extremely sound to avoid any potential for legal challenges.

Since that report work has been undertaken to provide the structure necessary for enforcement of the parking restrictions in the Bylaw. Amendments to the Bylaw were approved in October 2018 to align the enforcement provisions in the Bylaw with best practice examples from larger Councils who enforce parking restrictions. The schedule of restricted parking areas was revised to include new parking areas and accurately detail the location and extent of restricted parking areas. In December the road marking contractor laid out these new street markings.

Current Situation

Following a workshop discussion with Board members on 7 June 2019 this report provides a more detailed breakdown of the costs that will be incurred to establish parking enforcement along Jervois Street and Omimiti Streets in Kawhia. The recommendation and other details in this report are similar to the report approved by the Board in January 2019. More detail has been provided in the estimation of expenditure which will assist Council when they have to consider funding the proportion of the cost that will be paid from District accounts.


Financial Considerations

Material has previously been provided to elected members which outlines the implementation of an enforcement programme and associated financial costs.

The cost of work undertaken to date on this issue has been absorbed into operational budgets but the next stages, in particular advertising, signage and the cost of employing a Parking Warden will need a budget allocation to be approved in part by the Board together with an allocation from Council.

A contract with an experienced service provider has not yet been determined, but indicative pricing has been obtained which will allow a reasonable estimate of cost to be established.

Preparation for enforcement still to be undertaken includes installation of signs, advertising, contractual arrangements and administration.

An additional ten signs, seven mounting posts, installation, additional road marking and traffic management have been priced at $5750. Advertising in the local paper, a pamphlet drop around local business and staff time spent on contractual arrangements and administration are assessed as being in the order of $2000.

It is estimated that the net annual operating cost will be in the order of $7,500. This sum is based on the likely costs of contracting a Parking Warden for 12-15 working days per annum.

In the report adopted by the Board back in January 2019 it was suggested these ongoing costs of enforcement might be funded as follows:

- $5,000 (67% of $7,500) – Kawhia Harbour Services Account

- $2,500 (33% of $7,500) – District Economic Development Account

Also in line with the previous report it is proposed that the initial preparation cost of $7750.00 be funded as follows:

- $4,530 (60% of $7,750) – Kawhia Harbour Services Account

- $3,020 (40% of $7,500) – District Economic Development Account

A proposal for such a funding model for parking enforcement in the Otorohanga main street was presented to Otorohanga District Council at its meeting of 18 September 2018, but Council chose not to make any resolution in respect of it. As such it is still not clear if Council is agreeable to funding its share of these costs. The Kawhia Community Board needs to reconfirm its commitment to fund the Kawhia share of these costs, which although being markedly greater than tabled in January are more realistic, and to then request from Council that the District fund the remainder.

It is proposed that any revenue generated by the activity is distributed between the Kawhia Community and the District in the same proportion as the distribution of ongoing costs. It is however considered very unlikely that this activity will generate substantial income. In all likelihood this enforcement activity is likely to have a net cost to the Kawhia Community.

It also needs to be recognized that it is likely that the form of parking enforcement has to be flexible to respond to needs, and as such costs may vary significantly from what is indicated.

A parking enforcement policy will also have to be drafted that covers the issuing of infringement notices, objections to notices, discretions for officers and other matters. This will be prepared and circulated to Board members prior to any advertising and the commencement of enforcement action. At this stage it is timely for the Board to consider the scope of any enforcement activity to be undertaken. Although the primary cause of this problem are visitors to Kawhia it is likely that local residents will also contravene the rules and will be issued tickets. The list of parking offences and the corresponding fines (which are set by regulation) are attached below for your consideration. It is not proposed to add other offences such as expired registration.


OFFENCE INFRINGEMENT

FEE

Any parking offence involving parking on a road in breach of a local authority bylaw, in

excess of a period fixed by a meter or otherwise, where the excess time is—

Not more than 30 minutes $12

More than 30 minutes but not more than 1 hour $15

More than 1 hour but not more than 2 hours $21

More than 2 hours but not more than 4 hours $30

More than 4 hours but not more than 6 hours $42

More than 6 hours $57

2 (a) Parked on or within 6m of an intersection $60

(b) Parked on or near a pedestrian crossing $60

(c) Parked on broken yellow lines $60

(d) Double parking $60

(e) Inconsiderate parking $60

(f) Parked on a clearway $60

(g) Parked on a bus only lane $60

All other parking offences $40

Options Option 1: Proceed with introducing parking enforcement in Kawhia Advantages: Achieves the Boards goal of regulating carparking Disadvantages: No guarantee it will result in the desired behaviours. Will impose restrictions on local residents. There will additional costs imposed on Kawhia ratepayers Option 2: Proceed with introduction of additional parking signage in Kawhia Advantages: Achieves the Boards goal of regulating carparking albeit to a lesser degree. Can be leveraged off with additional enforcement in the future should that be necessary. Concise messaging will send clear signal of intent. Disadvantages: No guarantee it will result in the desired behaviours There will additional costs imposed on Kawhia ratepayers but at half the amount of Option 1. Preferred Option and Reason Option 2. The community has asked for action on this matter. Option 2 shows an intention to make changes when required, but still allowing Council to escalate its response if behaviors do not adjust to the messaging. Andrew Loe ENVIRONMENTAL SERVICES MANAGER


ITEM 121 ALTERNATIVE SITES FOR KAWHIA PLAYGROUND

To: CHAIRMAN AND MEMBERS KAWHIA COMMUNITY BOARD

FROM: COMMUNITY & ECONOMIC DEVELOPMENT MANAGER

DATE: 9 AUGUST 2019


Ensure services and facilities meet the needs of the community.

Manage the natural and physical environment in a sustainable manner.

SUMMARY

The purpose of this report is to provide the Board with information to show what alternative sites in Kawhia could be considered for the location of the proposed new playground to be funded by the Kawhia Community Projects Trust.


That the Board;

I. approves for an alternative option to be explored further by staff for the location of the playground proposed by the Kawhia Community Projects Trust on Omimiti Reserve, as per option 1, 2 or 3 shown in Attachment 3, subject to agreement from the Kawhia Community Projects Trust and;

II. that staff make a recommendation to Council seeking permission to use the land on Omimiti Reserve for the playground, subject to iwi, community, and stakeholder consultation.

Background On 6 April 2018 a written submission from the Kawhia Community Projects Trust (the Trust) was presented to the Kawhia Community Board outlining their desire to provide a new playground for the Kawhia community and visitors to Kawhia. Their proposal outlined the Trust’s intentions to secure funding for the playground with the Kawhia Community Board resolving the following; 1. That the letter from the Kawhia Community Projects Trust Inc. be accepted and that the Kawhia Community Board recommends that;

I. Permission be given to the Kawhia Community Projects Trust Inc. (KCPT) to utilise an area of the Kawhia foreshore reserve adjacent to the existing playground for the installation of new playground equipment, subject to clarification on the status of the land.

II. The area to be developed is to be agreed between the Board and the Otorohanga District Council in

consultation with the Kawhia Community Projects Trust Inc. once the Trust’s playground concept plan has been finalised.

III. A grant of $25,000 (ex GST) be made from the proceeds of the Waiwera Street property sale to assist

with the funding of the project, subject to Community Consultation.

IV. That the remaining balance of the 2017 – 2018 budget for Kawhia Parks and Reserves (Sundry Reserves improvements) account be contributed towards the playground project.

The Kawhia reclaimed foreshore land adjacent to Jervois Street in Kawhia (shown in the attached plan) has been identified by the Kawhia Community Projects Trust as the preferred site for the proposed new Kawhia playground.


As this land is not owned by Council, Council staff recommended in a report to Council on 19 February 2019 (copy of the report attached) that application be made through Land Information New Zealand (LINZ) and the Department of Conservation (DoC) for the reclaimed land to be vested in Council as recreation reserve subject to the Reserves Act 1977, before this site could be considered for the playground.

As a result of this Council resolved the following; That;

1. Pursuant to Section 10 (1) and (2) of the Local Government Act 2002 the Otorohanga District Council resolves that application be made to Land Information New Zealand and the Department of Conservation for the reclaimed land on the Kawhia foreshore being identified as Section 1 on the attached Plan 1 showing an area of approximately 4000 m2 to be vested to Council as recreation reserve subject to the Reserves Act 1977.

2. Council is to meet all costs incurred by Land Information New Zealand and the Department of Conservation for the perfecting of Council’s interest in the land.

3. The Council’s Chief Executive is given the authority to sign any documents and or agreements in relation to the transaction.

If Council is successful in securing jurisdiction over the foreshore land, Council can then consider the use of the land for the potential location of the proposed new playground, following community consultation to support this option.

As the process for approval of the land being under Council jurisdiction could take upwards of 6 months from the time of submitting a survey plan and application, Council staff have been asked to provide the Kawhia Community Board with alternative suitable sites to be considered for the playground. Before recommending alternative sites staff have undergone a thorough investigation of information which has included the following assessments;

onsite meeting with current playground designer to discuss suitable alternative proposals

suitability of site for accessibility, visibility, parking with minimal negative impact

consideration of land status including confirmation of ownership

underground and over ground infrastructure

environmental risks

current and future needs of the wider community for public open spaces

identification of key stakeholders if development discussions proceed As a result of this, three alternative sites have been selected as potential sites for the new playground as shown on the attached Plan 2. All three of these sites are currently under Council jurisdiction and are located on Omimiti Reserve. Due to this, staff would not expect any undue delays in the construction of the playground should one of these sites be deemed suitable. Should the Board agree on one of these alternative locations for the playground, staff will need to take the Board recommendation to Council for a decision as the District Reserves fall under the delegation of Council. To be consistent with previous Board and Council resolutions on this matter, staff recommend that, iwi, community and other stakeholders be consulted with before a final decision is made by the Board on the location of the new playground. Options Option 1: Continue to pursue playground location on the reclaimed foreshore as the preferred site previously indicated by the Kawhia Community Projects Trust. Advantages:

a) This is the Kawhia Community Projects Trust preferred site for the playground b) This site is highly visible and accessible c) This site has sufficient parking and restroom facilities nearby d) This site is in close proximity to the Kawhia CBD


Disadvantages: a) The process for applying for jurisdiction of the reclaimed land as prescribed by LINZ could take a

minimum of 6 months from the time of lodging the survey plan (which as yet hasn’t been finalised), however past similar applications have taken much longer than this timeframe indicated by LINZ.

b) There is no guarantee of the outcome of this process, as in Council may not be successful in securing jurisdiction over the foreshore land.

c) The application through LINZ and DoC could trigger a requirement to consider the application in context of Treaty discussions relating to the Kawhia harbour, with the harbour being recognised as a highly significant area with overlapping interests from several iwi groups.

d) If Council is successful in obtaining jurisdiction over the foreshore land community consultation would need to be conducted to gauge support for this site to be used for the playground.

e) The reclaimed foreshore land is currently used as an open public green space and has the only unobstructed view of the harbour from the main town centre, this may result in resistance from some members of the community about it being used for the playground.

Option 2: Select one of the proposed new sites in Attachment 3 Advantages:

a) These 3 sites are all on land currently owned or administered by Council so approval for use lies with Council.

b) We would not expect any undue delays in the construction of the playground should one of the 3 sites be selected and approved as a suitable site.

c) These sites are also highly visible and fully accessible d) These sites also have sufficient parking and restroom facilities nearby e) These sites are in close proximity to the wharf, Museum, the popular Fish and Chip shop and the

harbour foreshore. The Kawhia CBD is also within walking distance. f) These sites would not obstruct the views of the harbour should a playground be constructed on them.

Disadvantages:

a) These sites are all part of the Omimiti Reserve so there would be a small amount of open space sacrificed for the playground to be constructed there.

b) Omimiti Reserve and the surrounding areas are currently used for at least 3 significant annual events that bring widespread benefits to the Kawhia community. These event organisers would need to be consulted with to minimise any negative impact prior to any final decisions being made.

Preferred option and reasons The preferred option is Option 2. The reasons staff are recommending this is that;

all 3 of these sites are deemed suitable for the location of the new playground based on the criteria of site suitability, underground/over ground infrastructure, visibility, accessibility, safety, parking and nearby amenities.

there is no guarantee of the outcome or the timing of the LINZ process for gaining jurisdiction over the foreshore land as per option 1.

there is concern that Treaty discussions and/or iwi engagement may also influence timeliness of this process due to the harbour being an overlapping area of interest.

there is concern that funding has been secured and community expectation raised for the playground to be built which may be jeopardised by lengthy delays from option1.

there is no certainty that if Council does gain jurisdiction over the reclaimed land that the community will support the current open green space being used for the playground.

Patricia Ambury COMMUNITY & ECONOMIC DEVELOPMENT MANAGER


ATTACHMENTS

Attachment 1 - Plan 1 showing area of approximately 4000 m2 of reclaimed land on the Kawhia foreshore adjacent to Jervois Street Attachment 2 – Report to Council – Kawhia Foreshore Reclamation Land, 19 February 2019 Attachment 3 – Plan 2 of Omimiti Reserve showing alternative sites to be considered for the playground


Attachment 1: Plan 1 showing area of approximately 4000 m2 of reclaimed land on the Kawhia foreshore adjacent to Jervois Street


Attachment 2: Report to Council – Kawhia Foreshore Reclamation Land, 19 February 2019


Attachment 3 – Plan showing alternative sites on Omimiti Reserve to be considered for the new playground

Omimiti Reserve – view of the 3 alternative sites from the car park area


ITEM 122 PROPOSED NEW PLAN FOR TREE REMOVAL AT RESERVE IN AOTEA


FROM: SERVICES MANAGER

DATE: 9 AUGUST 2019




Protect the special character of our harbours and their catchments

Foster an involved and engaged community

Summary

The purpose of this report is to seek approval from the Kawhia Community Board to remove trees from the Reserve on Morrison Road, Aotea, as proposed in the attached plan - which has been developed in collaboration with the Aotea Ratepayers Association.

Recommendations

That:

the former resolution about the removal of trees on the Reserve at Aotea passed by the Kawhia Community Board on 19 October 2018, as stated below, be revoked:

“Resolved that coastal trees in the Aotea playground be removed to allow five suitably placed Pohutukawa trees to remain. Mr. Fletcher / Mr. Rutherford”

the removal of trees at the Reserve on Morrison Road, Aotea be approved as per the plan attached as Appendix 1.

the tree removal be funded from the Kawhia Parks and Reserves operational account

Background

In late 2018 staff were approached to consider removing several trees from the Reserve on Morrison Road at Aotea. The request came from residents that believed their views of the harbour were going to be restricted in the future. A report was taken to the Kawhia Community Board and a resolution was passed to remove all but 5 trees in the Reserve area. However, shortly thereafter it was realised that the Aotea community were not pleased with this decision and the lack of consultation about the removal of these trees and requested staff to present to the Aotea Ratepayers Association’s meeting on 5 January 2019 to explain our decision. Staff attended this meeting and explained the process and listened to the concerns raised. Given the concerns raised staff revisited the original decision and along with Community Board member George Fletcher and the Aotea Ratepayers Association arrived at what was believed to be a more suitable plan.


Current Situation

As part of the decision process around the new plan the following considerations were given.

Remove trees that were planted on the embankment area that may in the future impair the view from residential properties behind them

Remove trees that were in poorer health than others

Remove selected trees that were suffering from overcrowding

Remove any trees that may be perceived to aid in anti-social behaviours

Leave trees that assisted with erosion control on the embankment, shade and wind protection

Leave trees that added amenity value and any that were of native importance

The plan attached as Appendix 1 shows the orange circles as trees to be removed, and the green circles as trees to remain. The new plan will result in 11 trees of various sizes being removed and 13 of the best trees remaining at the Reserve.

The subsequent design was presented to the Aotea Ratepayers Association committee and was accepted on 23 July 2019.

Financial considerations

The original resolution was to have the trees assessed by an independent arborist to make sure that the correct trees were removed. Estimated prices received to do this work were in excess of $4000 and this was before any actual work to remove the trees was undertaken.

It is now believed that the new plan will not require an assessment to be done and can be completed by Council staff and a local arborist. It is envisaged that the work will be carried out during our street pruning work within current operational budgets.

Options

Option 1: Approve the plan in Appendix 1

Advantages a) the new proposed plan has approval by the residents of Aotea as represented by the Aotea

Ratepayers Association b) there will be less cost involved in no longer needing an arborist assessment c) the new plan takes a more balanced approach to address the varying needs of the community

Disadvantages a) there are no apparent disadvantages with this option

Option 2: Do not approve the plan in Appendix 1

Advantages a) uphold the former resolution

Disadvantages

a) the Aotea residents may feel their view has been ignored b) there is a risk that more trees are removed than what was necessary

Preferred Option and Reasons Staff are recommending Option 1 as a community led approach to reaching a positive outcome, taking into account the varying considerations of this matter.

Should the Board adopt Option 2 staff would need a reason why and direction around next steps in this process.

Mark Lewis SERVICES MANAGER

Attachments Appendix 1: Proposed tree removal plan for the Reserve at Aotea on Morrison Road


APPENDIX 1: Proposed new plan for tree removal at Reserve in Aotea


ITEM 123 ENVIRONMENTAL HEALTH OFFICER/LIQUOR LICENSING INSPECTOR’S REPORT FOR JANUARY - JUNE 2019

TO: CHAIRMAN AND MEMBERS KAWHIA COMMUNITY BOARD FROM: ENVIRONMENTAL HEALTH OFFICER / LICENSING INSPECTOR

DATE: 9 AUGUST 2019




Promote the local economy and opportunities for sustainable economic development


EXECUTIVE SUMMARY

The Environmental Health Officer and Licensing Inspector’s report for the period January- June 2019.


It is recommended that: The Environmental Health Officer and Licensing Inspector’s report for January- June 2019 be received.

REPORT DISCUSSION

Sale and Supply of Alcohol Act 2012 Two quarterly collaboration meetings have taken place between Otorohanga District Council, Waitomo District Council, Waipa District Council, New Zealand Police, Fire and Evacuation New Zealand and Waikato District Health Board. The first on 20 February 2019 and the second on 29 May 2019. This meeting satisfies the requirements of s.295 Sale and Supply of Alcohol Act 2012 under which reporting agencies have a duty to collaborate. Discussions were centred on licensing and enforcement issues around the district. The three districts (Otorohanga, Waitomo and Waipa) share the same chairperson of the District Licensing Committee and the New Zealand Police and Waikato District Health Board cover the whole of the Waikato region. With each agency having a specific role to play in enforcing the legislation its purpose is to ‘establish and maintain arrangements with each other to ensure the ongoing monitoring of licences and the enforcement of the Act, and work together to develop and implement strategies for the reduction of alcohol related harm’ No concerns were raised and no complaints received regarding licenced premises operating in the Otorohanga District. General discussion was centred on new licence holders, upcoming hearings and proposed club champs meetings. It is envisaged that a Club Champs meeting will be held in Otorohanga district in October, premises permitted.


Alcohol Licensing Processing Statistics

On Licences New 0 Renewals 1

Off Licences New 0 Renewals 0

Club Licences New 0 Renewals 2

Managers certificates New 4 Renewals 6

Special licences 25

Temporary Authority 2

There were three hearings in the first 6 months of this year. Applications were granted or rescheduled due to

change in legal representation.

No enforcement action was undertaken this quarter.

The Food Act 2014 A food cluster group meeting was held at South Waikato District Council on 14 June 2019 hosted by the Ministry of Primary Industries. Apologies were made due to annual leave and other commitments. Verification statistics for Food Premises Verifications undertaken with associated reports: 10 Food businesses are complying with the new requirements with the Act with some needing guidance. There were two food or premises complaints received this quarter, one of which attracted the issue of an Improvement Notice. Resource Management Act 1990 Noise No complaints received this quarter resulting in equipment seizure. The Health Act 1956 Six complaints were received regarding dumped rubbish including tyres. There is follow up when the perpetrator can be located however council will uplift as quickly as they are notified by the public. Sites are cleared to the satisfaction of the complainants. Following the introduction of Fire and Emergency New Zealand (FENZ) in July 2018, Environmental Health is now limited to dealing with ‘a health nuisance’ where smoke is creating conditions that are ‘injurious to health’ at the time of the call i.e. not just the presence of smoke. Where there is an immediate risk to life and property a 111 call to FENZ is still appropriate however FENZ will now deal with permits, fire bans and general fire complaints. One smoke complaint has been received in the first 6 months of 2019. Hairdresser Regulations 1980 Three premises inspected – no enforcement action required.

Mary Fernandez ENVIRONMENTAL HEALTH OFFICER / LICENSING INSPECTOR


ITEM 124 KAWHIA COMMUNITY BOARD ACTION LIST

TO: CHAIRPERSON & MEMBERS KAWHIA COMMUNITY BOARD

FROM: ENGINEERING MANAGER

DATE: 9 AUGUST 2019





EXECUTIVE SUMMARY

A request has been made by the Board for a consolidated list of items which require attention, which can then be monitored and update from meeting to meeting.


It is recommended:

That the report be received

REPORT DISCUSSION

Each item raised is recorded in the table below along with associated comments.

ITEM COMMENTS / STATUS AS AT 29/7/19

Remove the information sign between the museum and the hall.

This should be removed before the next KCB meeting.

Investigate the possibility of a speed hump on Pouewe Street adjacent to the Kawhia Hotel

Roading team currently investing.

Investigate to desire for reducing the speed limit in Aotea and Kawhia

Presentation to be made to the Board at the August meeting

Cut back the trees around the Kawhia reservoirs to create a fire break.

Meeting was set up with the Forestry Manager who was unable to attend the meeting. Currently being investigated by council staff and the plan is to cut the trees back that overhang or are on council land.

Daffy Duck sign next to hall has been vandalised. Repair or if not possible, remove.

Staff have been asked to remove the sign and evaluate if it can be repaired.

Update on the timing of the Morrison Road Culvert. Work is currently out for quotes as this is a significant cost, estimated at approx 54k. There have also been discussion with the local landowners who objected to the approve tip head. A new tip head site has been agreed with the landowners. There is a large amount of material which needs to be removed prior to installing the culvert. This has been successful and it now being checked with WRC. The design is for 1200 diameter culvert.

Repairs to the handrail at the Kawhia Refuse Centre. This work has been completed.

Screen planting at the cemetery / refuge centre. Trenches have been dug for planting which became flooded due to sub-surface water running over the clay cap. Subsoil drains are being installed in the


week of 29 July (weather permitting) to prevent this and then planting will take place.

Repair of the slump on SH 31just prior to the start of the Kawhia residential area.

Staff are continuing to “encourage” NZTA to complete this repair.

Update on the traffic management of the single lane on SH31 at the Puti Bluffs

One lane remains closed to wait for the material at the top of the cliff to naturally erode and fall onto the section of road shoulder which is fenced off.

Update on the status of repairs to the slumps in SH31 in the vicinity of Raglan Road.

Staff are continuing to “encourage” NZTA to complete this repair.

Review the possibility of additional footpath extensions in Kawhia.

Engineering Manager to review the forward works budgets and report back to the Board.

Spraying of the Pou surrounding Omimiti Park with wet and forget or similar.

This work has been completed, results / effectiveness to be checked.

Roger Brady ENGINEERING MANAGER


BOARD MEMBER UPDATE

agenda - Ōtorohanga district · 09-08-2019 · notice is hereby given that an ordinary meeting of...

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