agenda & minutes of an postponed economic … of the speaker... · (r s bezuidenhout) committee...

AGENDA & MINUTES

of an

POSTPONED ECONOMIC DEVELOPMENT, URBAN RENEWAL & TOURISM COMMITTEE MEETING

held on

20-02-17

SOL PLAATJE MUNICIPALITY

Office of the Municipal Manager KIMBERLEY

26 January 2017

MEMBERS: Cllr M M Moshweu (Chairperson) Cllr T Setholo Cllr K M Sebego Cllr B P Gilbert Cllr W van Rooyen Cllr O Mokae NOTICE is hereby given that an ECONOMIC DEVELOPMENT, URBAN RENEWAL &

TOURISM COMMITTEE meeting of the city council will be held in the Council Chamber, Civic

Offices, Kimberley on THURSDAY, 9 FEBRUARY 2017 AT 09:00.

CLLR M M MOSHWEU CHAIRPERSON

i AGENDA AND MINUTES Postponed Economic Development, UR & Tourism Index 20 February 2017

RES NO ITEM NO & HEADING PAGE ANNEXURE

A. APPLICATION FOR LEAVE 1 B. CONFIRMATION OF MINUTES 1

1. Economic Development Committee - 08.12.16

(ECN45/12/16 - ECN53/12/16)

1

C. PRESENTATION

None 1

D. MATTERS ARISING: 08.12.16

ECN01/02/17 1. ECN51/12/16: Non-profit Company (NPC) Report

2

E. DIRECTORATE REPORTS Directorate: Strategy, Economic Development & Planning Local Economic Development

ECN02/02/17 1. Tourism Strategy 2016 3 1 - 43

ECN03/02/17 2. Feasibility Study for creation of consolidated Nature Reserve/ Big 5 Conservation Area

5 44 - 70

ECN04/02/17 3. Gantry at the Schmidtsdrift Road 7

1

SOL PLAATJE MUNICIPALITY AGENDA AND MINUTES OF A POSTPONED ECONOMIC DEVELOPMENT, URBAN RENEWAL & TOURISM COMMITTEE MEETING HELD ON MONDAY, 20 FEBRUARY 2016 AT 14:00 PRESENT: Members:

Cllr M M Moshweu (Chairperson) Cllr K M Sebego Cllr T Setlholo Cllr W Van Rooyen Cllr O Mokae Cllr B P Gilbert

Acting ED: Strategy, Economic Development & Planning Services (K R Sebolecwe), Tourism Manager (P N Poolo), Area-based Manager (L van Gensen), Senior Tourism Officer (R S Bezuidenhout) Committee Services: Administrator Officer (D Botha) and (J Knox). A. APPLICATION FOR LEAVE

None ABSENT WITHOUT LEAVE None

B. CONFIRMATION OF MINUTES

RESOLVED: That the agenda and minutes of the Postponed Economic Development, UR & Tourism Committee meeting held on the 8th of December 2016 be adopted and approved.

C. PRESENTATIONS

None

2

AGENDA AND MINUTES Postponed Economic Development, UR & Tourism 20 February 2017

D. MATTERS ARISING: 08.12.16

1. ECN51/12/16: Non-profit Company (NPC) Report

At the Economic Development Committee meeting held on 08.12.16 it was resolved per resolution ECN51/12/16: 1. That a meeting be held with the NPC board members to establish the role of the NPC.

2. That the NPC financial statements be submitted for the next meeting.

3. That the NPC organogram and position roles be submitted for the next meeting.

AWAIT REPORT-BACK ECN01/02/17: RESOLVED:

1. That a comprehensive report be submitted at the next

meeting.

2. That the ED: SEDP submits a report on the manner in

which presentations must be dealt with in future at the

next meeting.

3

AGENDA AND MINUTES Postponed Economic Development, UR & Tourism Directorate: SEDP 20 February 2017 Local Economic Development

E. DIRECTORATE REPORTS

1. Tourism Strategy 2016 Mrs N. Poolo 12 December 2016 …………………………………………………………………………………………………………… Purpose The purpose of this Item is to request the Economic Development, UR & Tourism Committee to endorse and adopt the presented documents as a final tourism strategy for Sol Plaatje Municipality. Background The tourism strategy is a very crucial and guiding document towards tourism development and marketing through identification and prioritisation of projects that will assist the municipality to achieve its goal of positioning its self to be the preferred destination in terms of various product offerings that the municipality have ranging from culture, business, heritage events etc. Sol Plaatje Municipality has never had a tourism strategy, since its inception in 2015 a tender advert was placed and all supply chain management processes were followed in procuring the services of a service provider that would assist the municipality in developing the tourism strategy. Grant Thornton was appointed as a successful bidder for the above mentioned project. The project was to be implemented in four phases namely: contextual analysis, implementation phase, project prioritisation and the development of a tourism strategy. All the phases have been completed and all the necessary consultation with stakeholders and the public has been done. ANNEXURE

p. 1 - 43 Motivation It is important for Sol Plaatje Municipality to have a tourism strategy which will be a bankable document to source funding and will provide clear guidance on which projects the municipality needs to focus on in order to boost tourism in the city and surrounding areas. It is anticipated that through this document tourism will have a rightful place even in the municipality’s IDP. Personnel Implications Executive Director: SED&P LED General Manager Tourism personnel Financial Implications

Does this item have any financial implications?

Yes X

No ☐

Vote No. : 2112226038011J1ZZ7E Amount Budgeted : R 197 790.00 Amount Spent : R 148 342.50 Amount Available : R 49 447.50 Amount Required : R 49 447.50

4



The total amount towards the development of the strategy was R197 790.00. The project was divided into four phases and payment was made after completion of each phase and submission of relevant documentation thereof. The only outstanding amount of R49 447.50 will be released upon adoption and endorsement of the strategy by Council. Legal Authority White paper on promotion & development of tourism in SA. Municipal System Act 2000- Section 26 (e) Consultation NCTA FBDM Tourism ED- SED&P, General Manager-LED Contact Person Mrs N. Poolo Tourism Manager Contact number: 053 830 6779/80

FOR RECOMMENDATION

1. That the Economic Development, UR & Tourism Committee endorse and adopt the presented document as a final tourism strategy to be implemented for Sol Plaatje Municipality and recommend to Council as such,

2. That Council allocate the budget for each of the following priority projects as identified by the Tourism Strategy to be implemented over the next 5 years

……………………… ………………………… ………………………….

Description Year 1 Year 2 Year 3 Year 4 Year 5 A: Projects Project 1: Water/River based multi-use visitor recreational facilities/resorts/teambuilding/school group site

R 250 000.00 R 150 000.00 R 158 400.00 R 166 800.00

Infrastructure Development R 20 000 000.00 R 21 120 000.00 R22 240 000.00

Project 2: Events programme R 150 000.00 R 50 000.00 R 52 800.00 R 55 756.80 R 58 879.18

Event Development and promotion (of which a proportion will be from other sources of funding/sponsorship)

R 500 000.00 R 528 000.00 R 557 568.00 R 588 791.81

Project 3: Establish and expand the Galeshewe Township project R 500 000.00 R 528 000.00 R 557 568.00 R 588 791.81 R 621 764.15

Infrastructure Development R 20 000 000.00 R 21 120 000.00 R 22 302 720.00 R 23 551 672.32 R 24 870 565.97 Total including hard costs ( i.e. Sol Plaatje Tourism unit costs) R 900 000.00 R 728 000.00 R 768 768.00 R 811 348.61 R 680 643.33

Total including hard costs (i.e. budget from other sources) R 20 900 000.00 R 42 348 000.00 R 44 719 488.00 R 47 160 588.93 R 26 140 001.11

5



ECN02/02/17: RESOLVED:

1. That the ED: SEDP ensures that the LED sections

provides feedback on current projects and maintenance

plans on facilities.

RESOLVED TO RECOMMEND TO THE EXECUTIVE MAYOR:

2. 1 - 2 As recommended

__________________________________________________________________________ 2. Feasibility Study for creation of consolidated Nature Reserve/ Big 5

Conservation Area Mrs Neo Poolo December 2016

Purpose The purpose of this Item is to request the Economic Development, Urban Renewal & Tourism Committee to endorse, support and permit Siyathembana Group to conduct a Feasibility Study for creation of consolidated nature reserve / Big 5 Conservation Area in Sol Plaatje Municipality. Background Internationally, tourism is recognized as a long-term growth industry which is an important catalyst for the economy. As such, tourism has been identified by the South African government, through the adoption of the National Tourism Sector Strategy (“NTSS”) in 2011 as one of the priority sectors to stimulate job creation and to alleviate poverty. The NTSS envisions South Africa to be ranked a top 20 tourism destination in the world by 2020, and its mission is “to grow a sustainable tourism economy in SA with domestic, regional and international components based on innovation, service excellence, meaningful participation and partnerships.” ANNEXURE:

p. 44 - 70 Motivation With reference to the National Tourism Sector Strategy, the White Paper on tourism development, the Provincial Tourism Strategy, NCTA’s marketing plan, Frances Baard District Municipality Tourism Strategy and the draft Tourism strategy of Sol Plaatje Municipality, there are a number of areas within Sol Plaatje Municipality that have the potential to be turned into tourism destinations, but many of these are not being developed. Such areas present opportunities to develop new and different tourism products to address the changing requirements of the market – hence the municipality need to recognize natural tourism as an element or part of the niche-product development. Poor quality, poor management and the lack of maintenance of cultural and heritage attractions often detract from visitors’ experience, and also damage the image of our destination.

6



This feasibility study will enable the municipality to make an informed decision in terms of tourism product development and investment promotion towards our tourism assets. The following are the proposed key deliverables of this study: 1. Conduct Regulatory Impact Assessment and draft necessary legislation necessary

for the establishment and gazetting the Gazetted Big Five Conservation Area in Sol Plaatje Municipality as well as the proposed management agency

2. Produce comprehensive business case for the Gazetted Big Five Conservation Area in Sol Plaatje Municipality for onward submission to Northern Cape Provincial and National Treasuries for due consideration explicitly outlining:

3. Mandate, Vision, Mission Objectives of Gazetted Big Five Conservation Area in Sol Plaatje Municipality

4. Funding model 5. Micro and micro organizational structure of Gazetted Big Five Conservation Area 6. Conduct Project Management throughout the process including communication,

stakeholder consultations, internal workshops with management committees. Personnel Implications Executive Director: SEDP Chief Financial Officer LED General Manager Tourism Manager Tourism Staff Siyathembana Group Financial Implications Does this item have any financial implications? Yes No X

The Municipality is not expected to make any financial contribution towards the drafting of the

Feasibility Study, however the Siyathembana Group only require the endorsement of this

project from the municipality as the custodian.

Legal Authority and Implications White paper on promotion & development of tourism in SA, Mzansi Golden Economy Strategy National Tourism Sector Strategy (NTSS) Provincial Tourism Strategy NCTA’s Marketing plan Frances Baard District’s Tourism Strategy Draft SPM’s Tourism Strategy Consultation ED: SED&P, CFO General Manager: LED

7



Contact Person Mrs Neo Poolo Tourism Manager Contact number: 053 830 6780

RECOMMENDATION:

The presentation was made to the Economic, Development, and UR & Tourism Committee on the 10th November 2016 whereby it is recommended:

1. That Council endorse, support and permit Siyathembana Group to proceed with conducting a Feasibility Study for creation of consolidated nature reserve / Big 5 Conservation Area in Sol Plaatje Municipality.

ECN03/02/17: RESOLVED TO RECOMMEND TO THE EXECUTIVE MAYOR:

As recommended.

__________________________________________________________________________

3. Gantry at the Schmidtsdrift Road

Lesley van Gensen 23 January 2017

Purpose The purpose of the item is to report on the progress of the gantry structure situated in Schmidtsdrift Road. Background The LED unit was unable to find any record of an agreement between Sol Plaatje Municipality and Growth Media and Events relating to the advertising gantry at the Schmidtsdrift Road entry point into the city. This arrangement was done by the late, Mr Mbuli. Growth Media is now managed by Mrs Mbuli. Our previous discussions with Growth Media and Events have revealed that they are also not in possession of any agreement with Sol Plaatje Municipality in respect of the referenced advertising site. The advertising gantry is therefore regarded as “illegal advertising” in terms of the Sol Plaatje Municipal Advertising By-Law. In our efforts to rectify this matter we have written a letter to Growth Media and Events and highlighted the following items:

1. Making a formal application regarding the erection of the structure even though the structure is in existence.

2. Recovery of lost income due to the municipality for the period which the company generated income from the gantry.

8



New developments

To date Growth Media has now lodged their applications with the Municipality and it has been approved by SPELUM and Council. Council Resolution number: C345/12/16.

According to the MFMA all outstanding income needs to be recovered. Resolution number: SPL 80/11/16. States that the applicant be fined in the event of

illegally erecting the advertisement. Advocate Klopper has done the calculation on what could have been our income, if we

had a contract with Growth Media. Based on the calculation Growth Media can be fined up to R 749 057.48. This is based

on a twelve month basis. The calculations are based on 12 months annual turnover which was benchmarked

with other services providers. It should also be noted that this income is determined by the usage of the gantry,

meaning that if not used, no income will be generated and as such there will be no payment to SPM.

Therefore if we recover lost income for the years the Gantry was erected illegally the following must apply to determine an accurate calculation.

Growth media should provide SPM with audited financial statements in respect to the two sites it used for purposes of advertising.

This will be the first option if only we want to recover all income lost. Motivation To provide information to the committee Personnel Implications None Financial Implications Does this item have any financial implications?

Yes ☒

No ☐

Vote No. : 2727302602853

Amount Budgeted : R

Amount Spent : R

Amount Committed : R

Amount Available : R

Legal Authority and Implications None Consultation LED General Manager, ED: SEDP, Legal Advisor

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Contact Person Lesley van Gensen CBD Manager Contact number: 6495

FOR INFORMATION:

ECN04/02/17: RESOLVED:

1. That a presentation on Diamonds and Dorings be

conducted at the next meeting.

RESOLVED TO RECOMMEND TO THE EXECUTIVE MAYOR:

2. That the report be noted.

__________________________________________________________________________

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The meeting closed at 15:15 _________________________________ _____________________________ CHAIRPERSON DATE

ECONOMIC DEVELOPMENT, URBAN RENEWAL & TOURISM

COMMITTEE

09-02-17

ANNEXURES

NB PLEASE RETAIN FOR MAYORAL

COMMITTEE AND COUNCIL MEETINGS

COPIES WILL NOT BE RESUBMITTED

agenda & minutes of an postponed economic … of the speaker... · (r s bezuidenhout) committee...

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