agenda mareeba (part two) 1 august 2013

TRC Tablelands Regional Council - Agenda Thursday 01 August 2013

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CORPORATE AND COMMUNITY SERVICES

CUSTOMER & COMMUNITY SERVICES

ITEM-11 FINANCIAL AND IN KIND SUPPORT PROGRAM APPROVALS - 1 AUGUST 2013

DOCUMENT INFORMATION

MEETING: Ordinary

MEETING DATE: 1 August 2013 REPORT AUTHOR/ OFFICER’S TITLE: Amanda Riches, Manager Customer and Community Services DEPARTMENT: Corporate and Community Services

EXECUTIVE SUMMARY

Council received ten applications totalling $4,246 for financial and in-kind support requiring consideration. These have been assessed in accordance with the Financial and In-Kind Support Program policy. • Nine applications with a value of $2,716 have been processed through staff delegation. • One application with value of $1,530 is recommended for approval.

OFFICER'S RECOMMENDATION

"That Council approve:

a. Fiks1385 Barrier Reef Sun Club Inc Cash Donation $1,530 One off.”

BACKGROUND CASH DONATION $1,530

FIKS1385 BARRIER REEF SUN CLUB INC $1,530 Cash Donation – One off

Barrier Reef Sun Club is a not for profit incorporated group of naturists with many of their members aged over 60. The club’s location at Koah provides recreational and camping facilities for members and visitors. The Club has been operating for 24 years and has been in its current location for 14 years and is the only one in the Cairns & Tablelands area. With ambulance support being 20 minutes away a defibrillator could well assist while waiting for the ambulance to arrive.

Total cost of the defibrillator is $2,030 with the club contributing $500 and covering ongoing costs as battery and pad replacements.

History – Nil


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STAFF APPROVED $2,716 FIKS1366 SEAN STROUD $100 Youth Achievement – One off

Sean has been chosen to compete in the State Cross Country Trials in Ipswich 13-15 July 2013. Sean is with the U10 boy’s team. FIKS1364 HAYDEN LEE $100 Youth Achievement – One off

Hayden will be competing in the Queensland Schools U19 Golf Championships in Wynnum 14 - 17 July 2013. Hayden will be representing the Peninsula region in the individual stroke event. FIKS1360 NUGGET OF THE NORTH CAMPDRAFT INC $100 In-Kind Assistance – One off

Nugget of the North Campdraft is being held at Eureka Creek Station Dimbulah 2 - 4 August 2013. This four day event draws large numbers of visitors to the Dimbulah region. There is an entrance fee of $15 Adults & $10 for seniors and children which will cover the four days. The group has applied to Council for the loan of 120 chairs, 20 tables and the tiered seating. They are able to collect and return these items from the Mareeba Depot. As they can collect these items the only charge will be for loading and unloading of $100. History – Nil FIKS1380 MT GARNET PROGRESS ASSOCIATION INC $283 Remittance of Fees – One off

Mt Garnet Progress Association, on behalf of Mt Garnet Drama Group, has applied for remittance of fees for the hall hire of Mt Garnet Town Hall. The drama group will be holding a theatre restaurant on 24 October 2013. The application is for remittance of fees for 15 weeks from 12 July with one extra night rehearsal and show night.

• 15 weeks – once a week @ $15 = $225 • Extra rehearsal night $15 • Show night $43

History – Nil 2013/2014 FIKS1381 MAREEBA MEALS ON WHEELS $357 Remittance of Fees – One off

Mareeba Meals on Wheels have applied for the remittance of their food licence fees Food/06/0064. This service assists people living independently to remain in their own home. Volunteers deliver nourishing meals to members of the community living in the immediate town area and surrounding rural homes.


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FIKS1382 ST JOSEPH’S SCHOOL P&F ASSOC $599 Remittance of Fees – One off

St Joseph’s P&F Assoc has applied to Council for remittance of fees $599 for the hall hire of Merriland Hall Atherton to hold their 2014 Debutant Ball. This is a long running local event with a traditional value of introducing young ladies to society. The association is running 15 practice sessions before the ball night on 24 May 2014. Remittance of Fees $500:

• 15 practice sessions @ $27 = $405 • Setting up 22/23 May $54 x 2 = $108 • Event night $86

FIKS1383 ST JOSEPH’S SCHOOL $127 Remittance of Fees – One off

St Joseph School will be holding a community mass to celebrate Christmas with a larger attendance than can fit into the local church. The School has applied for a remittance of Merriland hall hire fees:

• Setting up 23 December $54 • Evening Mass $73

History – Cash $100 ongoing towards End of year ceremony. FIKS1384 RAVENSHOE/MT GARNET RIFLE CLUB $950 Cash Donation – One off

Ravenshoe & Mt Garnet Rifle Club is holding its Open Prize Meeting at the Ravenshoe Shooting Complex in Cemetery Road Ravenshoe 5/6 October 2013. The Club has applied to Council for a cash donation of $950 towards the cost of installing permanent weather protection on the shooting range. These covers will provide protection from the sun and rain at their weekly shoots. The clubs hopes to have the covers fully installed in time for their October event which attract competitors from across the northern Queensland region. Over the two day event local businesses will benefit from these competitors and their families spending time visiting the Ravenshoe area.

History – $500 Rates rebate property 35992 FIKS1386 LISA KEELING $100 Youth Achievement – One off

Lisa is competing in the U19 Girls Cross Country State Championships in Bundaberg 21/22 July 2013.

History – Youth Achievement $100 One off – Hockey – July 2013


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THANK YOU LETTERS RECEIVED Ravenshoe Meals on Wheels

• Thank you to council for refund of Food Licence Fees. Our Lady Help of Christians School

• Thank you to council for kind donation of “The Tableland’s Regional Council Shield” for the Unison Chorus at the Cairns & District Junior Eisteddfod.

SUMMARY OF APPLICATIONS

LINK TO CORPORATE PLAN

A Vibrant and Healthy Community: A community that proudly supports a sense of place and identity within the region and contributes towards an enjoyable, active, healthy and safe living environment. A community that supports equity and inclusiveness enabling all people to participate in regional events, cultural activities and celebrations. CONSULTATION

Internal Matthew Hyde, General Manager Corporate & Community Services Amanda Riches, Manager Customers & Community Services Group. LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS)

Nil POLICY IMPLICATIONS

In accordance with the Financial and In-Kind Support Program Policy and Guidelines

Type of Assistance Amount ($s)

Approve 1,530

Staff Approve 2,716

Sub Total 4,246

2012/2013 Financial & In-Kind Support Budget 350,000

Funds Committed as Ongoing Applications 169,720

Funds Approved to date 2012/2013 One off (some applications approved 2012 - 2013)

• Staff Approved included 21,970

Balance Available for Distribution 2013/2014 158,310

Recommended Approvals this round 1,530

Funds Available for Allocation if Recommendations are Approved 156,780


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FINANCIAL & RESOURCE IMPLICATIONS

Capital Nil Operating As per the Financial and In-Kind Support Program budget Is the expenditure noted above included in the 2013/2014 budget? Yes

If not you must recommend how the budget can be amended to accommodate the expenditure Nil IMPLEMENTATION/COMMUNICATION

Notify applicants of decision; Schedule in-kind support activities Send payment forms Date Prepared: 24 July 2013


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PLANT & FACILITIES

ITEM-12 PROPOSED CONSTRUCTION OF SHADE SAIL IN ARNOLD PARK, MAREEBA


MEETING: Ordinary

MEETING DATE: 1 August 2013 REPORT AUTHOR/ OFFICER’S TITLE: Dean Davidson, Manager Plant and Facilities DEPARTMENT: Corporate and Community Services

EXECUTIVE SUMMARY

The purpose of this report is to seek Councils approval for the construction of shade sails in Arnold Park Mareeba.


"That Council resolve to commit $7,200 from the Arnold Park Reserve to install shade sails in Arnold Park Mareeba."

BACKGROUND

Arnold Park is the home of the Mareeba Multicultural Festival which is an annual event showcasing food, displays and entertainment from a number of local ethnic cultural backgrounds. The festival attracts a large number of visitors and will take place on 24 August this year. In recognition of the growth and economic contribution this event provides to the town, the former Mareeba Shire Council established a reserve fund for upgrades and development of the Arnold Park Precinct. This reserve currently has a balance of $41,947. The construction of these shade sails will provide much needs protection from the elements and will benefit all users of the facility for years to come. As this project was not part of the 2013/14 capital works program, Council's approval is now sought for funds to be allocated towards this project from the Arnold Park Reserve so that construction can be finalised in time for this year's annual festival.

DE-AMALGAMATION ISSUES

NIL


Asset Management Ensure a structured management approach is applied to the region’s assets through a proper regime of investment, maintenance, renewal and disposal.


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CONSULTATION

Internal Cr McGrath General Manager Corporate and Community Services - Matthew Hyde Manager Finance - Jennifer McCarthy Facilities Officer - Mary Naylor External NIL

LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS)

NIL

POLICY IMPLICATIONS

Council's Procurement Policy requires Goods or services between $2,000 and $15,000 (exclusive of GST) require a minimum of two (2) written (or faxed/emailed) quotes. One quotation has been received and a second quote is currently being sourced.


Capital This project is not currently part of the 2013/14 capital program but will be included in the Three Month Budget Review. $1,500 has been set aside for any structural engineering and building requirements. Operating NIL Is the expenditure noted above included in the 2013/2014 budget?

NIL

If not you must recommend how the budget can be amended to accommodate the expenditure Reserve funds are available for the purpose of development of the Arnold Park precinct in Mareeba. The balance of funds is currently $41k.

IMPLEMENTATION/COMMUNICATION

Construction of the shade sails may commence once the two quotations have been reviewed and all necessary engineering considerations have been made. The Chair of the Multicultural Festival, Mr Guiliano Cordenos, will also be advised of Council's decision and further advice regarding construction timelines in light of the fact that the annual festival on 24 August 2013.

ATTACHMENTS

Nil Date Prepared: 25 July 2013


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ITEM-13 REQUEST TO FENCE EALES PARK, MAREEBA DOCUMENT INFORMATION

MEETING: Ordinary

MEETING DATE: 1 August 2013 REPORT AUTHOR/ OFFICER’S TITLE: Matthew Hyde, General Manager Corporate and Community

Services DEPARTMENT: Corporate and Community Services

EXECUTIVE SUMMARY

Council has been requested to consider funding fencing at Eales Park Mareeba to enhance the security of facilities and events.


"That Council include $95,000 for the Eales Park fencing in the Capital budget funded from Mareeba Developer Contributions."

BACKGROUND

Council has been requested through Cr McGrath to fence Eales Park. The fencing is required across the road from Davies Park due to the high level of demand experienced for the Christmas in July Event. Fencing of the park will allow a spill over area for Christmas in July participants that is secure and provide an added benefit of security for people using Eales Park for sports events at other times of the year. The project was considered under the 2013/14 budget deliberations however as it was not rated as high it was delayed for funding consideration in future budgets. At this time the Developer's contributions were not assessed as a possible funding source. The Finance Department have advised that the current balance of Mareeba Parks contributions is $986,677. The project was listed in the budget considerations for $95,000. The project will be completed by contractors and won't impact largely on staff capacity.


Nil


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CONSULTATION

Internal Division 7 Councillor - Cr McGrath CEO - Ian Church Manager Plant and Facilities - Dean Davidson Acting Financial Accountant - Maria Pin External Nil


N/A

POLICY IMPLICATIONS

N/A


Capital Funds are available in developer contributions. Total Project cost is estimated at $95,000. Operating N/A Is the expenditure noted above included in the 2013/2014 budget?

No. Proposal is to include in listed projects.

If not you must recommend how the budget can be amended to accommodate the expenditure Funded from Developer contributions

A Vibrant and Healthy Community Outcome - Health and Wellbeing

Community Safety Support a safe living environment for the community through a proactive response to public safety matters.

Leisure Opportunities Provide a range of recreation and leisure opportunities for the community’s relaxation and enjoyment.

Outcome Quality of Living

Community Celebration Provide a supportive environment for events and activities that promote and enhance the region.

Community Partnerships Support opportunities for communities to network with one another and contribute towards improving their local areas so that the Tablelands enjoys a high degree of community cohesion.


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Relevant staff be advised of project so work can commence on quotes etc. Cr McGrath to communicate with community regarding outcome of request.

ATTACHMENTS

Nil Date Prepared: 22/7/13


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ITEM-14 KURANDA MEN'S SHED DEMOUNTABLE BUILDING OFFER DOCUMENT INFORMATION

MEETING: Ordinary

MEETING DATE: 1 August 2013 REPORT AUTHOR/ OFFICER’S TITLE: Dean Davidson, Manager Plant and Facilities DEPARTMENT: Corporate and Community Services

EXECUTIVE SUMMARY

The Kuranda Men's Shed has expressed interest in a number of assets currently owned and/or operated by the Tablelands Regional Council. The requests contained in the letter have been presented to the Kuranda Community precinct Advisory Committee, and as a result have put forward a recommendation for Council to consider.


"That Council: 1. note the recommendation put forward by the Kuranda Community Precinct Advisory

Committee for consideration; and 2. grant approval until 31 December 2013, to the Kuranda Men's Shed group to remove the

demountable structure from the Kuranda Community Precinct, at no cost to Council and subject to the terms and conditions of a Memorandum of Understanding to be signed with Council. The memorandum of Understanding is to include details of Workplace Health and Safety compliance, building and plumbing compliance, governance arrangements and a requirement for the group to be incorporated."

BACKGROUND

In April 2013 the Tablelands Regional Council responded to the Kuranda men's Shed request in regards to the following: o Use of the old Kuranda pre-school building;

o Use of the old Scout Hut currently used by Council as a depot; and o Demountable at the Kuranda Community Precinct. The Kuranda Men's Shed was advised: o that in relation to the use of the Kuranda pre-school site, Council had resolved to sell this site

and as such the resolution would stand (this had been presented to both Councils); o the old Scout Hut currently used for operational purposes would remain as is and would not

be considered at this time; o the initial request from the Kuranda Men's Shed in regards to the demountable at the

Kuranda Community Precinct would be presented to the new Kuranda Community Advisory Committee.


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The Kuranda Community Advisory Committee has had three meetings since inception and as of the last meeting the Committee resolved the following recommendation for Council to consider: "That Council grant approval until 31 December 2013, to the Kuranda Men's Shed group to remove the demountable structure from the Kuranda Community Precinct, at no cost to Council and subject to the terms and conditions of a memorandum of understanding to be signed with Council. The memorandum of understanding is to include details of Workplace Health and Safety compliance, building and plumbing compliance, governance arrangements and a requirement for the group to be incorporated." Under the Local Government Regulation 2012, Division 4 Section 236 states: Subject to subsections (2) to (4), a local government may dispose of a valuable non-current asset other than by tender or auction if— (1) (b) the valuable non-current asset is disposed of to—

(i) a government agency; or (ii) community organisation;

(2) An exception mentioned in subsection (1)(a) to (d) applies to a local government disposing of

a valuable non-current asset only if, before the disposal, the local government has decided, by resolution, that the exception may apply to the local government on the disposal of a valuable non-current asset other than by tender or auction.

(3) A local government may only dispose of land or an interest in land under this section if the consideration for the disposal would be equal to, or more than, the market value of the land or the interest in land, including the market value of any improvements on the land.

(4) However, subsection (3) does not apply if the land or interest in land is disposed of under subsection (1)(b), (1)(c)(ii) or (1)(e).


NIL


CONSULTATION

Internal General Manager Corporate and Community Services - Matthew Hyde External Kuranda Community Precinct Committee Kuranda Men's Shed


NIL



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POLICY IMPLICATIONS

NIL


Capital NIL Operating NIL Is the expenditure noted above included in the 2013/2014 budget?

NIL

If not you must recommend how the budget can be amended to accommodate the expenditure NIL


Advise the Kuranda Men's Shed of the offer from Tablelands Regional Council

ATTACHMENTS

NIL Date Prepared: 16 July 2013


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ITEM-15 INDIGENOUS LAND USE AGREEMENT - WARRUNGU PEOPLE - CONSENT TO FEDERAL COURT ORDERS CONFIDENTIAL

REASON FOR CONFIDENTIALITY

This report is CONFIDENTIAL in accordance with Section 275(1)(f) of the Local Government Regulation 2012, which permits the meeting to be closed to the public for business relating to the following:

(f) starting or defending legal proceedings involving Council.


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ITEM-16 COMMERCIAL VEHICLES - FLEET IMPROVEMENTS CONFIDENTIAL


This report is CONFIDENTIAL in accordance with Section 275(1)(e) of the Local Government Regulation 2012, which permits the meeting to be closed to the public for business relating to the following:

(e) contracts proposed to be made by Council


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ITEM-17 ADDITIONAL OFFICE SPACE - ATHERTON CONFIDENTIAL


This report is CONFIDENTIAL in accordance with Section 275(1)(e) of the Local Government Regulation 2012, which permits the meeting to be closed to the public for business relating to the following:

(e) contracts proposed to be made by Council.


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ITEM-18 KURANDA AQUATIC CENTRE - TENDER T-TRC2013-16 CONFIDENTIAL


This report is CONFIDENTIAL in accordance with Section 275(1) (e) of the Local Government Regulation 2012, which permits the meeting to be closed to the public for business relating to the following:

(e) contracts proposed to be made by Council.


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INFRASTRUCTURE AND MAINTENANCE SERVICES

CONSTRUCTION & MAINTENANCE

ITEM-19 PERMIT TO OCCUPY - KELSO ROAD, EVELYN DOCUMENT INFORMATION

MEETING: Ordinary

MEETING DATE: 1 August 2013 REPORT AUTHOR/ OFFICER’S TITLE: Trevor Adil, General Manager Infrastructure and Maintenance

Services DEPARTMENT: Infrastructure and Maintenance Services

EXECUTIVE SUMMARY

The Department of Natural Resources and Mines (DNRM) seeks Council's views in relation to an application for a Permit To Occupy over an area of unformed road, known as Lot B AP5882 Kelso Road, locality of Evelyn, Parish of Herberton, for the purpose of grazing livestock.


"That Council resolves to advise the Department of Natural Resources and Mines that Council does not object to the granting of a Permit to Occupy over the land described as Lot B AP5882 Kelso Road, locality of Evelyn, Parish of Herberton for the purpose of grazing."

BACKGROUND

The owner of Lot 162 CWL413 Parish Herberton has made application for tenure over an area of approximately 6,600m2 of unformed road reserve described as Kelso Road, adjoining Old Geraldton Road, Evelyn. An existing Permit to Occupy contained within the area covered by this most recent application by the same applicant has an area of 25m2 and its defined use is as a pump site. DNRM wrote to the applicant on 17 May 2013 and advised that encroachments and other non-approved activities upon both the pump site permit area and also upon the road needed to be removed or ceased prior to 17 July 2013. A copy of DNRM's letter to the applicant is attached. The area of unformed road, the subject of this application, adjoins an existing Permit to Occupy which has been granted to an adjoining property owner over another unformed section of Kelso Road, road reserve (ie Lot 1 PER205868). Both parcels of land are affected by a watercourse and an impoundment causing water to inundate parts of the unformed road. Council officers liaised with DNRM to ascertain if a Permit to Occupy was the appropriate form of tenure in this case due to concerns based on the temporary and non exclusive nature of Permits to


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Occupy. If the applicant was seeking exclusive use of the subject land, a road licence or road closure would be considered to be a more appropriate form of tenure. A copy of the land tenure guidelines in accordance with the Land Act 1994 is attached for Council's information.


Nil.


CONSULTATION

Internal Nil. External Ms Leah Slade, Land Officer, Department of Natural Resources and Mines


Nil.

POLICY IMPLICATIONS

Nil


Capital Nil. Operating The granting of a Permit to Occupy will generate additional rate revenue. Is the expenditure noted above included in the 2013/2014 budget?

N/A

If not you must recommend how the budget can be amended to accommodate the expenditure N/A

Infrastructure Maintenance

Ensure the region’s infrastructure networks are continuously reviewed and maintained to a standard that will maximise their long term benefit to the community.



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Following publication of Council's meeting minutes, officers will advise the Department of Natural Resources and Mines of Council's decision

ATTACHMENTS

1. Letter from Department of Natural Resources and Mines of 25 June 2013 (DWs # 2784307); 2. Letter from Department of Natural Resources and Mines to the applicant regarding the illegal

use of the subject area (DWs #2750890); 3. Locality Map; 4. Permit to Occupy Land Tenure Guidelines. Date Prepared: 24 July 2013


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PERMIT TO OCCUPY LOT B AP5882 KELSO ROAD EVELYN


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ITEM-20 MACKAY SUGAR LTD - SUGAR CANE HAULAGE ROUTES AND CONSIDERATION OF IMPACTS TO COUNCIL-CONTROLLED ROADS


MEETING: Ordinary



EXECUTIVE SUMMARY

Information for the consideration of Council with regard to anticipated increases in the volume of sugar cane being transported to Mossman Mill and potential impacts on Council road infrastructure assets.


"That Council resolve to receive this report and note its contents."

BACKGROUND

Information has been provided to Council with regard to various matters involving community concerns about anticipated changes to sugar cane haulage routes involving both local (Council-controlled) and State-controlled road networks. This report provides some detail as to the nature of these changes as well as general information for consideration by Council so as to provide perspective to broader issues which may be encountered as a consequence of any desire to alter the existing or proposed arrangements for transport of cane to Mossman Mill. Enquiries of Mossman Mill have revealed the following information with regard to the current situation with cane transport to Mossman as well as anticipated changes applicable for the 2014 cane season and subsequent cane seasons.

1. Currently the contracted hauler of cane to the Mossman Mill is QUBE Logistics (QUBE).

2. Transportation of cane to the mill is typically via multi-lift (semi-trailer) configured trucks.

3. The total anticipated amount of cane to be delivered to the mill from 2014 season from Tablelands' growers is approximately 700,000 tonnes.

4. Mackay Sugar is looking to call for tenders shortly for a contractor to haul for the 2014 cane season. It is their preference for the contract to be awarded to a single transport operator.

5. Part of the tender will stipulate a Transport Management Plan which will include a requirement for global positioning system (GPS) and speed alert technology to be installed in cane hauling vehicles.


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6. The formation of a Community Consultation Group with the purpose of engaging with communities to keep them up-to-date on current and future activities through the facilitation of community information sessions.

7. Currently there are approved B-Double routes held by both Mackay Sugar and their current haulage contractor (QUBE). It is the intention of Mackay Sugar to have in place, at some stage in the future, all B-Double routes for the transport of cane to Mossman Mill held by them.

8. The benefit with B-Double configured vehicles is increased capacity per load which equates to a reduced number of loads on the road network with environmental savings achieved through reduced fuel consumption as well as potential for a decrease in disturbance from heavy vehicle traffic due to fewer movements.

Attached is correspondence from Heavy Vehicles Road Operations (Program Office) within Department of Transport and Main Roads to Mackay Sugar (Mossman Mill) advising details of the renewal of their B-Double Additional Route Approval Permit BD1386 effective for the period 1 July 2013 to 30 June 2014. These routes have been previously approved by Council and include the following Council-controlled roads:

It should also be noted, that the current Guideline for Multi-combination Vehicles as issued by Department of Transport and Main Roads states (in part) that:

"Operations on local authority roads in shaded areas is not restricted unless signs prohibit use or the route is marked for no road train or B-Double operations in the guidelines." This means that any vehicle which is authorised to use a particular State-controlled road, for example a B-Double configured truck, can access and use a Council-controlled road provided that particular road is not sign-posted so as to prohibit its use by that type of vehicle. This is detailed in the attached Multi-combination Vehicles (MCVs) Routes Map and Legend. Consultation with Department of Transport and Main Roads personnel has confirmed that these maps are still legitimate and form part of the Guidelines.


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With regard to concerns that have been raised over anticipated increases in heavy vehicle traffic volumes on particular roads within Council's local government area, the following points are identified for Council's consideration:

a. The longstanding nature of some of the permitted uses of Council and State-controlled road assets relevant to cane haulage extends back over 20 years without any major incidents or pavement failures.

b. Should Council look to arbitrarily rescind any approval/s for haulage operators on any of its road/s without valid and legally defensible reasons, then it may leave itself liable to claims for damages.

c. Further to point (b) above, it could be potentially perceived as anti-competitive behaviour, should Council look to rescind any approval/s for haulage operators carting cane to a mill that will, as a consequence, provide commercial advantage to another mill.

d. Council's role should be to foster economic development within the region while having reasonable regard to impacts upon amenity as well as the lifestyle of residents. It should not seek to pursue a course of action which promulgates preference of one particular interest group to the detriment of the others.

e. For those communities which have State-controlled road networks dissecting them and for which approval already exists for multi-combination vehicles, there are conditions which apply to the nature of and frequency of heavy vehicle movements attaching to some of the B-Double permits. Council does not have jurisdiction over the operation of such vehicles on approved routes within the State-controlled network.

With regard to any perceived deficiencies within the State-controlled road network, these are matters for the Department of Transport and Main Roads to identify and budget for upgrades as circumstances and funding priorities allows. As for Council-controlled roads, Council does reserve the right to withdraw its approval on some or all of those roads, subject to permitted heavy vehicle operation, without notice should prevailing weather conditions or excessive road deterioration occur. It should also be noted that the existing Self Regulation Mass Concession Scheme has been operating for cane haulage transport operations to the Mossman Mill, with Council's consent, since 1991 and to the Tableland Mill since its inception in 1997. No major incidents or pavement failures have been recorded as a consequence of cane haulage operations under the scheme. Advice from the Department of Transport and Main Roads (Queensland) is that the National Heavy Vehicles Regulator (NHVR) will commence operations in Queensland from 1 September 2013. Information obtained from the NHVR web site advises that it was created to administer one set of rules for all heavy vehicles under the Heavy Vehicle National Law to improve safety and productivity, minimise the compliance burden on heavy vehicle transport industry and reduce duplication and inconsistencies across state and territory borders. The ramifications of the introduction of the NHVR and the impact on the current system of permits and approvals at a state and local government level are yet to be realised.


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CONSULTATION

Internal Nil. External Mr Haydn Slattery, Manager, Mossman Mill (Mackay Sugar Ltd) Mr Lawrence Wah Day, Department of Transport and Main Roads (Cairns) Ms Lisa McCarthy, State-wide Heavy Vehicle Program Office – Department of Transport and Main Roads (Brisbane) LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS)

Nil. POLICY IMPLICATIONS

Nil. FINANCIAL & RESOURCE IMPLICATIONS

Capital Nil. Operating Nil. Is the expenditure noted above included in the 2013/2014 budget?

Nil.

If not you must recommend how the budget can be amended to accommodate the expenditure Nil. IMPLEMENTATION/COMMUNICATION

Nil.

Accessible Networks Advocate for and support the local, regional, national and global connections through integrated and accessible systems and networks.




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ATTACHMENTS

1. Correspondence from Heavy Vehicle Road Operations (Department of Transport and Main Roads) dated 1 July 2013 (DWs # 2794228).

2. Multi-combination Routes in Queensland Map – Section 14. 3. Multi-combination Vehicles in Queensland Legend. 4. National Heavy Vehicle Regulator Information Sheet – May 2013. Date Prepared: 23 July 2013


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ITEM-21 NDRRA 2010 PROGRAMME OF RESTORATION WORKS - JULY 2013 PROGRESS REPORT


MEETING: Ordinary Meeting



EXECUTIVE SUMMARY

Council has applied for and received funding approval from the Queensland Reconstruction Authority towards the restoration of essential public assets as a consequence of damage sustained from the 2010 NDRRA event.

All restoration works approved under the 2010 NDRRA Programme have been completed.

Final close out reports and financial claims are being prepared to meet the audit requirements of the Queensland Reconstruction Authority and the Federal Government’s inspectorate.


"That Council receive and note the NDRRA 2010 Programme of Restoration Work - July 2013 Progress Report."

BACKGROUND

Grant applications for funding the restoration of essential public assets following the 2010 NDRRA event have been submitted and largely been fully acquitted.

Council had sought and had been provided with an approval for an extension of time to deliver the required restoration works by 30 June 2013.

The restoration works for the entire 2010 NDRRA Programme have now been completed.

Close out reports and final financial claims are being processed and submitted to the Queensland Reconstruction Authority for consideration. Due to State and Federal audit requirements, the final wrap up of the 2010 NDRRA Programme is quite onerous and will take some time to complete.

The current financial position of the 2010 NDRRA programme is as follows:

• Approved 2010 NDRRA Program $42,895,483.00 • Estimated Final Cost $24,834,768.38 It should be noted that the entire scope of approved works has been completed and the economies that have been achieved are due to:


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- the use of local contractors - the size of the contracts that have been placed into the market - the supply of pavement materials by direct contract - the model of delivery adopted by Council for the management and delivery of the overall

programme of work. - clear focus on achieving value for money throughout the delivery of the program.

Council did experience a contractual dispute that was ultimately resolved through formal arbitration of the matter. Council’s position on the matter was upheld by the arbitrator and all costs, including legal costs, are to be borne by the Contractor. It is considered that the 2010 NDRRA Programme of Restoration Works was successful in restoring the damaged assets, with the standard of restoration work meeting expectations. Unless any material issue relating to audit requirements is identified in preparing close out reporting, this report will be the final report to Council that specifically addresses delivery of the 2010 Programme of Restoration Work


Nil.


CONSULTATION

Internal Council officers. External Queensland Reconstruction Authority.


Nil.

POLICY IMPLICATIONS

Nil.

Infrastructure Design Ensure timely and co-ordinated provision of key infrastructure networks such as roads, drainage, water supply and sewerage through appropriate planning and design practices.

Infrastructure Implementation

Ensure the region’s infrastructure networks are designed, constructed and renewed to maximise their long term benefit to industry and the community.




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Included as part of the 2010 NDRRA Program.

If not you must recommend how the budget can be amended to accommodate the expenditure Nil.


Nil.

ATTACHMENTS

Nil. Date Prepared: 23 July 2013


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EXECUTIVE SUMMARY

Council has received funding approval of $50.7M towards the restoration of essential public assets as a consequence of damage sustained from the 2011 NDRRA event. These works are being undertaken by contract with a number of contracts either underway, being tendered or about to be tendered. The approved works are required to be completed by 31 December 2013.


"That Council receive and note the NDRRA 2011 Programme of Restoration Works - July 2013 Progress Report."

BACKGROUND

Council has received funding approval for twenty-one (21) submissions from the Queensland Reconstruction Authority to undertake restoration works on various essential public assets across the Tablelands under the 2011 NDRRA Programme. The 2011 NDRRA Programme has a total funding approval of $50,693,415.67. Actual expenditure to date of contracts completed is $15,812,371.76. The estimated final cost of delivery of the 2011 NDRRA programme scope of work is $41,900,000.00. Currently works under contract in the process of being delivered total $12.3M and approximately $3.7M of works are being tendered at the time of preparing this report. The balance of works (approximately $10M value), will be tendered progressively over the next two (2) months. This programme of work must be completed by 31 December 2013. Resources are in place to achieve completion ahead of this milestone.


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As the works are programmed to be completed by 31 December 2013, there are no de-amalgamation issues associated with this work.


CONSULTATION

Internal Council staff. External Queensland Reconstruction Authority.


Nil.

POLICY IMPLICATIONS

Nil.



Included in the current budget as the 2011 NDRRA Program.



Notification is being provided to the public as the various projects are awarded for delivery.







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ATTACHMENTS



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EXECUTIVE SUMMARY

Council has made submissions to the Queensland Reconstruction Authority under the 2012 declared NDRRA event for the restoration of essential public assets. To date approval has been received for $5.155M value of restoration works. The total value of submissions lodged to address damage to essential public assets under the 2012 declared event is $15.5M. Work is being programmed to be largely completed by 31 December 2013. To remain eligible for grant funding the works must be completed by 30 June 2014.


"That Council receive and note the NDRRA 2012 Programme of Restoration Works - July 2013 Progress Report."

BACKGROUND

Council has submitted grant applications to the Queensland Reconstruction Authority for funding support to undertake works to restore essential public assets damaged as a consequence of the 2012 NDRRA declared event. To date fifteen (15) submissions have been lodged under this event. The total value of submissions lodged is $15,503,313.13. Approval for seven (7) of the submissions has been received to date amounting to a total value of $5,155,207.16. Of the approved submissions, the scope of works in one (1) of the submissions - Hughes Crossing over the Mitchell River, has been completed. Tenders for delivery of culvert replacement works at Thiaki Creek Road and Rifle Range Road have been awarded.


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Every effort will be made to deliver this programme of work before 31 December 2013. The Queensland Reconstruction Authority has been advised that works located in the local government area of the Mareeba Shire to be reconstituted, not complete by 31 December 2013, will be administered by Tablelands Regional Council to completion.


CONSULTATION



Nil.

POLICY IMPLICATIONS

Nil.



Included in the 2013/2014 budget under the 2012 NDRRA Program.








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Advice to residents in affected areas will be provided as tenders are approved.

ATTACHMENTS



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EXECUTIVE SUMMARY

Council has lodged grant funding submissions to the Queensland Reconstruction Authority under the 2013 declared NDRRA event for the restoration of essential public assets. To date submissions totalling $6,647,403.00 have been submitted. The total value of submissions to be lodged is estimated at $10.5M. No approvals for the programme of work have been received from the Authority.


"That Council receive and note the NDRRA 2013 Programme of Restoration Work - July 2013 Progress Report."

BACKGROUND

Council has submitted grant funding applications to the Queensland Reconstruction Authority for support to undertake works to restore essential public assets damaged as a consequence of the 2013 NDRRA declared event. To date three (3) submissions have been lodged under this event The total value of submissions lodged is $6,647,403.00. A further three (3) submissions are in preparation with the total of the grant applications estimated to be $10.5M. No approvals have been received to date from the Queensland Reconstruction Authority. Betterment submissions for a number of sites are also in preparation. In particular a submission to substantially upgrade the function and serviceability of a culvert on Boar Pocket Road at Chainage 4.1km has been lodged.


Council assets affected in the declared disaster event of 2013 are being submitted for grant funding based upon the geographic location of damage sites within each of the respective local government areas of the continuing TRC and future MSC.


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CONSULTATION



Nil

POLICY IMPLICATIONS

Nil


Capital Nil Operating Nil Is the expenditure noted above included in the 2013/2014 budget?

To be included in the 2013/2014 budget when approvals have been received.

If not you must recommend how the budget can be amended to accommodate the expenditure Nil


Advice to residents in affected areas will be provided as approvals are received and tenders awarded.







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ATTACHMENTS

Nil Date Prepared: 24 July 2013


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ITEM-25 TENDER EVALUATION TENDER T-TRC2013-22 SUPPLY AND DELIVERY OF GRAVEL - ATHERTON / TOLGA AREA - 2011 NDRRA RESTORATION WORKS





EXECUTIVE SUMMARY

Council has received grant funding approval from the Queensland Reconstruction Authority to undertake restoration works on essential public assets in the Council area as a consequence of the 2011 NDRRA event. Tender T-TRC2013-22 is for the supply and delivery of gravel to a number of roads in the Atherton / Tolga area to be restored under the 2011 NDRRA Programme. The report provides a comparison of tenders received and makes a recommendation on a preferred tenderer.


"That Council resolve to accept the tender of Tablelands Earthmoving and Raw Materials Pty Ltd in respect of Tender T-TRC2013-22 Supply and Delivery of Gravel - Atherton / Tolga Area, at the following unit rates (GST exclusive): - 400 tonnes Type 2, Subtype 2 Ball Road $23.09 per tonne - 830 tonnes Type 2, Subtype 2 Park Avenue $23.79 per tonne - 510 tonnes Type 2, Subtype 2 Cook Road $23.15 per tonne - 140 tonnes Plant mixed Type 2 Cook Road $35.65 per tonne - 840 tonnes Type 2, Subtype 2 Griffin Road $20.78 per tonne - 600 tonnes Type 2.4 Griffin Road $18.28 per tonne - 201 tonnes Type 2, Subtype 2 Hough Road $21.54 per tonne - 210 tonnes Select Fill CBR 15 minimum Hough Road $17.54 per tonne - 1520 tonnes Type 2.4 Hough Road $19.05 per tonne amounting to a total contract value of $122,170.62 (Inclusive of GST) ."

BACKGROUND

Tender T-TRC2013-22 is for the supply and delivery of gravel in the Atherton / Tolga area for roads that are to be restored under the 2011 NDRRA Program. The contract is a schedule of rates contract and the tender quantities are estimates calculated from design documentation. The roads involved are:


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• Ball Road • Griffin Road • Park Avenue • Cook Road • Hough Road

Tenders were received from the following firms:

• Boral Constructions Materials • Tableland Earthmoving and Raw Materials Pty Ltd • Wallace Quarrying and Mining Pty Ltd • Pioneer North Queensland Pty Ltd • Bolwarra Enterprises Pty Ltd • Koppens Developments Pty Ltd

A summary of the offers received is detailed in the attachment. The tender received from Tablelands Earthmoving and Raw Materials Pty Ltd provides Council with the most advantageous offer. The performance of this supplier in meeting specification and delivery capability has been tested in similar contracts let under NDRRA funded projects and been found to be satisfactory.


The required works will be completed prior to 31 December 2013 and as a consequence there are no de-amalgamation issues associated with this supply contract.


CONSULTATION

Internal Council officers. External Nil.


Nil







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POLICY IMPLICATIONS

Nil



Included in the 2011 NDRRA Program.



Affected residents and property owners will be advised of the construction programme prior to the commencement of works.

ATTACHMENTS

1. Tender Comparison T-TRC2013-22. Date Prepared: 24 July 2013


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ITEM-26 TENDER EVALUATION TENDER T-TRC2013-23 - SUPPLY AND DELIVERY OF GRAVEL - MALANDA AREA - NDRRA 2011 PROGRAMME





EXECUTIVE SUMMARY

Council has received grant funding approval from the Queensland Reconstruction Authority to undertake restoration works to essential public assets in the Council area as a consequence of the 2011 NDRRA declared event. Tender T-TRC2013-23 is for the supply and delivery of gravel to a number of roads in the Malanda area to be restored under the 2011 NDRRA Programme. The report provides a comparison of tenders received and makes a recommendation on the preferred tenderer.


"That Council resolves to award Tender T-TRC2013-22 Supply and Delivery of Gravel - Malanda Area to Tableland Earthmoving and Raw Materials Pty Ltd at the following unit rates (GST Exclusive):

- 360 tonnes Type 2, Subtype 2.2 Mary Street $23.99 per tonne - 220 tonnes Select Fill CBR 15 Minimum Mary Street $19.99 per tonne - 150 tonnes Type 2, Subtype 2.2 Lloyd Road $24.05 per tonne - 1800 tonnes Type 2, Subtype 2.2 Mapee Road $19.37 per tonne - 90 tonnes Plant mixed Type 2 Moore Road $37.36 per tonne - 90 tonnes Type 2, Subtype 2.2 Cassia Street $23.09 per tonne - 49 tonnes Type 2, Subtype 2.2 Heidke Road $25.36 per tonne - 350 tonnes Type 2, Subtype 2.2 Northey Road $20.01 per tonne

amounting to a total value of $71,713.77 (Inclusive of GST)."

BACKGROUND

Tender T-TRC2013-23 is for the supply and delivery of gravel in the Malanda area for roads that are to be restored under the 2011 NDRRA Programme. The tender is for the supply of pavement materials delivered to site on a schedule of rates contract basis. The roads involved are:


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- Mary Street - Northey Road - Lloyd Road - Moore Road - Mapee Road - Heidke Road - Cassia Street

Tenders were received from the following firms:

• Boral Constructions Materials • Tableland Earthmoving and Raw Materials Pty Ltd • Wallace Quarrying and Mining Pty Ltd • Pioneer North Queensland Pty Ltd • Bolwarra Enterprises Pty Ltd • Koppens Developments Pty Ltd

A summary of the tenders received is as set out in the attachment. The Tablelands Earthmoving and Raw Materials Pty Ltd tender is the most advantageous supply arrangement for Council. Tablelands Earthmoving and Raw Materials Pty Ltd have supplied gravel for other NDRRA projects under the 2010 and 2011 Programmes. The pavement materials supplied have conformed to the requirements of the specifications and the firm has demonstrated capacity to supply the quantities of materials required to programme.


The required works will be completed prior to 31 December 2013 and as a consequence there are no de-amalgamation issues.


CONSULTATION

Internal Council officers. External Nil.







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Nil

POLICY IMPLICATIONS

Nil



Included in the 2011 NDRRA Programme.



Affected residents will be advised of the planned works programme prior to commencement.

ATTACHMENTS

1. Tender Comparison T-TRC2013-23. Date Prepared: 24 July 2013


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ITEM-27 TENDER EVALUATION - FNQ003 - FNQROC SUPPLY AND DELIVERY OF BITUMEN RESEALS 2013/14





EXECUTIVE SUMMARY

The Far North Regional Organisation of Councils (FNQROC), in consultation with Tablelands Regional Council (TRC), have called tenders for the supply and delivery of Full Service Bitumen Sealing Works on Council controlled roads for the 2013-14 reseal programme. Tender details are presented for Council's consideration.


"That Council resolves to award FNQROC Tender FNQ003 for the supply and delivery of bitumen resealing works on designated roads within the local government area of Tablelands Regional Council, to PAN Materials Pty Ltd on a schedule of rates basis for the sum of $1,190,914.11 (Inclusive of GST), And That Council resolves to establish a Register of Pre-Qualified Suppliers, for the Supply of Road Construction and Maintenance Services in accordance with the attached supplier listing for a period of twelve (12) months commencing 1 August 2013, with an option to extend the arrangement at Council’s discretion for a further period of twelve (12) months."

BACKGROUND

The Far North Queensland Regional Road Group (FNQRRG) identified that, with major road construction works such as the large volume of Natural Disaster Recovery and Relief Arrangement (NDRRA) works and much larger state government contracts, member Councils were competing in the market against each other and the Department of Transport and Main Roads (DTMR) to gain access to suppliers and resources for bitumen resealing services. This competition for suppliers and resources made the organisation and completion of Council programs problematic and drawn out. The Far North Regional Organisation of Councils (FNQROC) on behalf of the Far North Queensland Regional Road Group (FNQRRG) recently invited suitably qualified suppliers to tender for the delivery of works to complete the designated bitumen resealing programs for its member Councils and to supply information to be used for a Register of Pre-qualified Suppliers (ROPS) for road construction and maintenance services for the following Councils:

• Cairns Regional Council (CRC);


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• Cassowary Coast Regional Council (CCRC); • Cook Shire Council (CSC), and; • Tablelands Regional Council (TRC).

The intent of this tender process was to provide a standardised process for road resealing in the region and to provide efficiencies and savings to all participating Councils resulting from the economies of scale opportunities available to the successful tenderer. Whilst there are four councils involved in the collective offer to the market each Council will have an individual contract with the selected supplier as FNQROC does not have formal delegated authority to contract on behalf of member councils. Tenders were invited for this supply arrangement with an advertisement in the Cairns Post on Saturday 4 May 2013 and on member Council’s and the FNQROC websites. A tender briefing was held on 7 May 2013 to explain the reseal component and the ROPS component to the market. The tender closed on Tuesday 4 June 2013. Documents for the Tender were made available from the Customer Service Areas of Cairns Regional Council. A total of nine (9) tenders were received. On assessment of the pre-requisites required for bitumen resealing, six (6) conforming tenders were provided from the following tenderers:

1. ASPIC Infrastructure Pty Ltd; 2. Boral Resources (QLD) Pty Ltd (Combined bid from Townsville and Cairns offices); 3. FGF Bitumen Pty Ltd; 4. Fulton Hogan Pty Ltd; 5. PAN Materials Pty Ltd; 6. Pioneer North Queensland Pty Ltd.

The six (6) conforming tenders for bitumen resealing works were evaluated by the Project Steering Committee (PSC) made up of officers from each participating Council. This tender also included an invitation to establish a Register of Pre-qualified Supplier (ROPS) for the supply of road construction and maintenance services attracting nine responses all of which were deemed conforming offers. Reseal Tender responses were evaluated against the following criteria:

• Relevant respondent and personnel experience;

• Respondents proposed work schedule (based on the indicative program of works quantities (m2) provided by Councils);

• Respondents project capability;

• Local content;

• Value for Money.

Tenderers were required to provide their submissions on schedule of rates basis. On assessment it was recommended that local supplier PAN Materials be awarded the contract as supplier to Council. The rationale behind this recommendation is that PAN Materials provided Council with the following benefits:

• A comprehensive works program that was considered achievable by all Councils, and addressed the regions requirements;


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• The most competitive overall pricing with demonstrated savings to all participating Councils ranging from 11.2% to 40% when compared to the individual arrangements undertaken in 2011/12,

• A commitment of resources to ensure works will be completed to agreed time frames and;

• The establishment of a working relationship which will prioritise Council requirements ensuring improved efficiencies for all participating Councils.

The PSC identified there is a risk of utilising a new company for the region’s program. However the factors in the decision to recommend PAN as the sole contractor are:

• Their indicative works program submission was considered achievable by all Councils, and addressed the regions requirements. The program indicated that PAN Materials had given considerable thought to their capabilities and regional requirements.

• Historically the supply of aggregate for reseal programs has been inconsistent and effected program delivery. PAN Materials quarry ownership provided the PSC with confidence PAN’s ability to maintain the supply and required quality of resources to deliver the agreed program.

• PAN confirmed during post tender that they had the necessary resources adequate to meet all participating council requirements, and had contingency plans in place to bring forward the expected date of practical completion.

• It was acknowledged that the majority of PAN personnel have worked with or for Councils previously and are respected personnel within the industry.

Through the early contractor involvement process, all suppliers advised that inclusion of the Department of Transport and Main Roads (DTMR) rise and fall price formula to allow for bitumen price fluctuations, would reduce risk to the prospective tenderers and hence provide a more competitive tender environment.

To ensure that no Council was disadvantaged due to the programming of works, the PSC agreed that should the rise and fall clause be activated during the program, non-affected Councils would reimburse on a pro rata basis the affected Councils. This reimbursement would occur at the completion of the regional program. This was agreed to ensure equity for the participating Councils.

Through the FNQRRG, Councils were also able to secure a state government subsidy (50%) for overall reseal program management including the employment of a contract superintendent. The overall value of the subsidy is $27,500 with matching funds to be drawn from procurement levies paid to FNQROC by Councils as per the procurement memorandum of agreement (MOA).


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The breakdown of Councils overall input into regional works program based on the indicative program of works (m2) is listed below:

With respect to the establishment of the ROPS, Council is under no obligation to rank the submissions as the financial risk is minimal. Should Council elect to utilise a supplier listed on the ROPS, the best supplier most advantageous to Council will secure the work. The financial benefit to Council will be the ease of administration and an increase in Council efficiencies in reducing repetitive work. This also allows the opportunity for Council to work collectively on other activities related to road maintenance and construction reducing the effective workload on both councils and suppliers. The Register of Pre-Qualified Suppliers increases Council efficiency when engaging suppliers for the provision of trade goods, materials and services, through the use of pre-qualified resources.


The recommendation to award the tender to PAN Materials will create a commitment for the new Mareeba Shire Council (MSC) in consideration of programme of works previously endorsed by Council as referenced in by the Sealed Road Resurfacing Program 2013-2014 Report (DWs # 2719120) previously considered by Council.


CONSULTATION

Internal General Manager Infrastructure and Maintenance Services - Mr Trevor Adil A/Manager Project Delivery Group - Mr Ashley Greenwood

Council m2 Regional %

Cairns Regional Council 341,988 32%

Cassowary Coast Regional Council 364,116 34%

Cook Shire Council 98,700 9%

Tablelands Regional Council 255,910 24%

Totals 1,060,714 100%




Traffic Management Plan for, provide and maintain a safe and trafficable road network for the movement of people, goods and services safely, efficiently and conveniently.


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Senior Advisor Infrastructure Planning - Mr John Breen Project Manager – Mr Chris Lea External FNQROC Board FNQROC - Mr Steve Casatto Member Council Works and Services General Managers Member Council Works and Services Managers Member Council Procurement Officers Bitumen Reseal Suppliers


Nil.

POLICY IMPLICATIONS

Nil.


Capital The programme of work is funded in the 2013/12 Capital Works Programme budget allowance of $3,000,000 of which $1,650,945 was identified for bitumen reseals (253,990m2 at a rate of $6.50/m2) Operating Nil, however the programme is designed to maintain the condition of Council's investment in road transport infrastructure and reduce future maintenance costs. Is the expenditure noted above included in the 2013/2014 budget?

Yes



The date for practical completion of the contract is weather dependent. The program submitted by PAN Materials forecasts that the majority of the work will be carried out in the period August to December 2013. Public notification of the works will occur through media releases during the course of the program of work.

ATTACHMENTS

1. Summary of Tenders FNQ003 2. Sealed Roads Resurfacing Program 2013-2014 (DWs # 2719120) Date Prepared: 19 July 2013


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ITEM-28 ATHERTON AIRPORT ACCESS CONFIDENTIAL


This report is CONFIDENTIAL in accordance with Section 275(1)(e) of the Local Government Regulation 2012, which permits the meeting to be closed to the public for business relating to the following: (h) other business for which a public discussion would be likely to prejudice the interests of the

local government or someone else, or enable a person to gain a financial advantage


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PROJECT DELIVERY

ITEM-29 COOLGARRA ROAD, MT GARNET - UNREGISTERED GRID DOCUMENT INFORMATION

MEETING: Ordinary

MEETING DATE: 1 August 2013 REPORT AUTHOR/ OFFICER’S TITLE: Nathan McKenna, Civil Works Investigations Officer DEPARTMENT: Infrastructure and Maintenance Services

EXECUTIVE SUMMARY

An unregistered livestock grid installed at Chainage 1.5km, Coolgarra Road, Mt Garnet has failed structurally on numerous occasions over the past 18 months. A nearby property owner has expressed an interest in the grid but is unwilling to accept responsibility or ongoing liability for the structure. This report recommends the grid be removed.


"That Council resolves to advise the property owner who expressed an interest in the grid located at Chainage 1.5km Coolgarra Road, Mount Garnet and the owners of other property located on Coolgarra Road, that unless action is taken to license the grid in accordance with Council’s Gates and Grids Policy before 31 October 2013, Council will prioritise removal of the grid as and when resources permit."

BACKGROUND

In the course of inspecting Council transport infrastructure, a structurally deficient livestock grid has been identified at Chainage 1.5km Coolgarra Road, Mt Garnet. The grid has been extensively repaired on at least three (3) occasions over the past 18 months. The predominant mode of failure is fatigue cracking of railway line welds. The grid presents an extreme safety risk to passenger vehicles and heavy haulage vehicles alike. The most recent repairs include the full replacement of two (2) rails across the width of the structure and the re-welding of cracked welded joints. The grid is subjected to heavy transport vehicle loads on a regular basis and on any objective assessment, the grid cannot be considered as worth maintaining unless there is demonstrable benefit to either the private sector or Council. Officer’s efforts to enlist or identify the ownership of the grid have largely been unsuccessful. A party has expressed interest in retaining the structure but this party has not acted to formalise their interest by registering the grid. In the absence of any action by the party who has expressed an interest in retaining the grid or any other party who owns property on Coolgarra Road, by say 31 October 2013, it is proposed Council remove the grid from the carriage way. It is believed the grid was installed on Coolgarra Road in the 1970’s though no records exist to confirm this. Anecdotally, officers have been advised the grid was installed by the former Herberton Shire to prevent livestock from adjoining cattle properties from entering the township of Mt Garnet. Officers have consulted the adjoining land owner (ie the owner of Lot 219 SP219914), who is


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thought to be most benefited by the grid's existence. Comments regarding the communal benefits of the grid have been noted but the advice received in relation to any one party assuming responsibility for the ongoing maintenance and liability for the grid have not been resolved. A water supply pipeline has also been identified as having been installed in the space beneath the grid by persons unknown. The water supply main is believed to be the property of Kagara Ltd (in administration). The presence of the water supply main adds another dimension to the issue of whether the grid should be removed or not. It is believed the issue of licensing the pipeline crossing to an infrastructure owner will be a relatively simple matter.


Nil


CONSULTATION

Internal Southern Works Overseer Manager Maintenance Services External Ms Roz Burtenshaw - Adjacent land owner Lot 219 SP219914 Mr Robert Wilkins - Mirriwinni Lime


Council is obligated as the road authority to ensure infrastructure located within the road reserve meets appropriate standards. Council’s Policy re the Installation of Gates and Grids on roads within its control, requires that all grids be licensed and insured for public liability risk and that Council be noted as an interested party on all such policies of insurance. The grid on Coolgarra Road may have provided a beneficial service to Council at the time of installation but officers efforts to identify ownership and hence liability for the infrastructure have not been successful.

POLICY IMPLICATIONS

The object of Local Law Guidelines to Gates and Grids policy is to regulate the installation of gates or grids across public roads to ensure that they do not interfere with - (a) the safe movement of pedestrians and vehicles; and (b) the proper maintenance of the public road

Traffic Management Plan for, provide and maintain a safe and trafficable road network for the movement of people, goods and services safely, efficiently and conveniently.




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Capital The cost to remove the grid and reinstate the affected road surface is estimated at $5000. Operating Nil Is the expenditure noted above included in the 2013/2014 budget?

No

If not you must recommend how the budget can be amended to accommodate the expenditure The works can be funded by reprioritising road maintenance activities within the road maintenance budget.


Council's resolution to be communicated to owners of property located on Coolgarra Road, when the minutes of the meeting have been published.

ATTACHMENTS

1. Customer request detailing first grid failure 21/11/2011(DWs # 2285346) 2. Dataworks document detailing the second grid failure 27/02/2013 (DWs # 2785289) 3. Customer request detailing third grid failure 25/06/2013 (DWs # 2784954) 4. Locality Map 5. Photographs of grid Date Prepared: 24 July 2013


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ITEM-31 NOTICE OF MOTION - PROPOSED ROADWORKS UPGRADE - MORTON STREET AND ROB VEIVERS DRIVE, KURANDA - REVIEW OF PUBLIC INPUT AND RESIDENT CONCERNS


MEETING: Ordinary

MEETING DATE: 1 August 2013 REPORT AUTHOR/ OFFICER’S TITLE: Ian Church, Chief Executive Officer DEPARTMENT: Office of the Chief Executive Officer

EXECUTIVE SUMMARY

Cr Pagani has given notice of her intention to move that the resolution passed by Council at its Meeting held on 6 June 2013, Item Item-28 -Proposed Roadworks Upgrade - Morton Street and Rob Veivers Drive, Kuranda - Review of Public Input and Resident Concerns , be rescinded.


"That the following resolution passed by Council at the Ordinary Meeting held on 6 June 2013 be rescinded:

Moved by Cr Hodge Seconded by Cr McGrath "That Council resolve to defer construction of the proposed roadworks planned for the Morton Street Rob Veivers Drive intersections and the connection to Veivers Street until such time as broad consensus on the scope of the project and its core objectives can be reached with the residents of the area.”

Amended to the confirmation of the minutes at the Ordinary Meeting held on 20 June 2013 CARRIED 7-1 CARRIED 6-2

ATTACHMENTS

1. Report - Proposed Roadworks Upgrade - Morton Street and Rob Veivers Drive, Kuranda - Review of Public Input and Resident Concerns - DW# 2760113

Date Prepared: 25 July 2013


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APPENDIX - NOTED CORRESPONDENCE ITEM-30 NOTED CORRESPONDENCE - 1 AUGUST 2013 DOCUMENT INFORMATION

MEETING: Ordinary

MEETING DATE: 1 August 2013 REPORT AUTHOR/ OFFICER’S TITLE: Ian Church, Chief Executive Officer DEPARTMENT: Office of the Chief Executive Officer


Resolved "That the following correspondence be noted: 1. Hon Jeff Seeney MP submits advise on new sustainable planning act 2009 review. 2. Department of Health advise Rural and Remote Infrastructure Rectification Works Program

will commence in coming weeks - Atherton and Mareeba Hospitals. 3. Hon David Crisafulli MP - response to request for amendment to Local Government Act for

Budget for Mareeba 1 January 2014 to 30 June 2014 draft. 4. LAWMAC - Workshop Invitation. 5. Hon Campbell Newman MP - submits proposed levy amendments to the rural fire levy under

Rural Fire Brigades Association Queensland (RFBAQ). 6. Tourism Kuranda Advisory Committee - 18 June 2013. 7. LGAQ submit 117th Annual Conference - 21/10/2013 to 24/10/2013 - now accepting

registrations

ATTACHMENTS

As listed above. Date Prepared: 24 July 2013


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ATTACHMENT 1


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ATTACHMENT 2


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ATTACHMENT 3


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ATTACHMENT 4


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ATTACHMENT 5


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ATTACHMENT 6


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ATTACHMENT 7


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agenda mareeba (part two) 1 august 2013

Documents

community services department

remittance of fees

ambulance support

mt garnet town hall

fiks1385 barrier reef

inkind support program

background cash donation

youth achievement