agenda - keys energy serviceskeysenergy.com/agendas-2015/2015-04-29.pdfagenda regular meeting 5:00...

UTILITY BOARD OF THE CITY OF KEY WEST, FL AGENDA

REGULAR MEETING 5:00 P.M. WEDNESDAY, APRIL 29, 2015 HARVEY GOVERNMENT CENTER 1200 TRUMAN AVENUE

1. Pledge of Allegiance

2. Invocation 3. Roll Call

4. Set Agenda

5. Recognition and Presentation: a) 2015-2016 Energy Conservation Calendar Art Contest 6. Informational Items: a) Department Staff Reports b) Generation Report- March c) Schedule of Unit Price Purchase Orders d) Service Building Renovation Update Timothy Root e) Key West Diesel Plant Disposition Chairman Batty

7. Consent Agenda* a) Approve Minutes - Regular Utility Board Meeting April 8, 2015 b) Approve Disbursements Report c) Approve Piggyback purchase of ten (10) pickup trucks and one (1) SUV and Declare vehicles #22, #27, #40, #42, #60, #65, #70, #73, #75, #82 as Surplus 8. Action Items a) Approve 3-Year Contract between the International Brotherhood of Electrical Workers, Local Union 1990 and the Utility Board of the City of Key West May 1, 2015 through April 30, 2018 b) Approve Change to Renewal Term - Property Lease Agreement with Florida Keys Aqueduct Authority (FKAA) c) Award Unit Price Contract for Utility Cable Clearance Tree Trimming Services- Bid #08-15 9. Public Input/ Other Business

10. Adjournment

*Item is considered to be routine and enacted by one motion with no separate discussion, unless requested by a Utility Board Member or citizen, in which event the item will be considered the item will be considered independently.

Peter Batty, Chair Mona Clark, Vice Chair Charlie Bradford, Member Barry Barroso, Member Timothy Root, Member

Monthly Generation Report March 2015

98.40%

98.60%

98.80%

99.00%

99.20%

99.40%

99.60%

99.80%

100.00%

CT1 CT2 CT3 CT4 MSD1MSD2

Unit Availability

Goal - 92% -Note:-CT4 communication

0.00%

10.00%

20.00%

30.00%

40.00%

50.00%

60.00%

70.00%

80.00%

90.00%

100.00%

CT1 CT2 CT3 CT4 MSD1 MSD2

Unit First Start Reliability

Goal - 100%- Note:

98.40%

98.60%

98.80%

99.00%

99.20%

99.40%

99.60%

99.80%

100.00%


Unit Availability

Goal - 92% - Note:-CT1 Hydraulic Starting Motor; CT4 -CO2 sensor problems.

0.00%

10.00%

20.00%

30.00%

40.00%

50.00%

60.00%

70.00%

80.00%

90.00%

100.00%


Unit First Start Reliability

Goal - 100%- Note: Meduim Speed Diesels did not run during the month.

Generation Unit Capacity vs System Peak Load for March 2015

05

101520253035404550556065707580859095

100105110115120125130135140145

Mar-14 Apr-14 May-14 Jun-14 Jul-14 Aug-14 Sep-14 Oct-14 Nov-14 Dec-14 Jan-15 Feb-15 Mar-15

Meg

awat

ts [M

Ws]

MWs Available

CT4

CT3

CT2

CT1

MSD 2

MSD 1

Capacity

Load

EP2

Capacity

Load

Board Date Original Increases Revised RemainingVendor PO Approval of PO (Decreases) PO Claims ValueName No. Date PO Amount to PO Amount on PO of PO Description of Service

S. G. Pinney & Associates 318 10/27/04 11/04/04 767,585.50 767,585.50 635,028.00 132,557.50 Transmission Pole Foundation RepairNovaTech 15544 11/20/13 12/03/13 143,135.00 143,135.00 138,550.06 4,584.94 RTU ReplacementNovaTech 16095 05/28/14 05/29/14 120,240.00 1,590.20 121,830.20 110,654.01 11,176.19 Upgrade Ethernet for RTUsOsmose Utilities 16411 09/10/14 09/12/14 705,217.38 705,217.38 127,214.71 578,002.67 Pole InspectionImage One Technology 16301 08/08/14 08/09/14 23,428.75 8,057.40 31,486.15 30,632.35 853.80 Convert & index microfilm recordsHD Supply 16744 11/19/14 11/20/14 118,270.00 118,270.00 - 118,270.00 Purchase TransformersElectric Supply of Tampa 16745 11/19/14 11/20/14 43,342.91 18,274.51 61,617.42 - 61,617.42 Purchase TransformersTi Electric 16746 11/19/14 11/20/14 24,334.00 24,334.00 - 24,334.00 Purchase TransformersWesco Distribution 16747 11/19/14 11/20/14 59,169.00 (5,684.00) 53,485.00 - 53,485.00 Purchase TransformersReinhausen Manufacturing 16836 12/10/14 12/15/14 84,299.73 84,299.73 - 84,299.73 LTC Monitoring System UpgradeElectric Supply of Tampa 16830 12/0/14 12/15/14 117,026.00 17,421.00 134,447.00 134,447.00 - Purchase Ductile Iron Poles

Multi Year ContractsAsplundh Tree Exprert 16596 05/14/08 10/17/14 258,272.00 258,272.00 184,116.06 74,155.94 Tree Trimming ServicesBanner Tire 16503 09/28/11 10/01/14 33,000.00 33,000.00 19,848.84 13,151.16 Tire ServiceBlaylock Oil Company 16502 09/24/14 10/01/14 116,185.93 116,185.93 46,808.14 69,377.79 Fuel for FleetDion Oil 16510 09/24/14 10/01/14 59,623.28 59,623.28 15,903.48 43,719.80 Fuel for FleetD & V Commercial A/C 16505 09/22/10 10/01/14 26,100.00 26,100.00 8,499.01 17,600.99 Air Conditioning ServicesDiversified Services 16507 08/25/10 10/01/14 75,012.00 75,012.00 36,481.00 38,531.00 Janitorial ServicesFirst State Bank 16704 08/14/13 11/12/14 57,143.00 57,143.00 27,610.67 29,532.33 Bank ServicesWaste Management 16565 10/14/14 22,223.65 730.77 22,954.42 14,104.16 8,850.26 Disposal ServicesInfoSend 16465 04/10/13 10/01/14 165,000.00 165,000.00 71,030.61 93,969.39 Outsource of Mailing of BillsXerox Corporation 16607 11/20/13 10/20/14 31,861.54 31,861.54 10,207.29 21,654.25 Copier LeaseMonroe County Sheriff 16509 11/20/13 10/01/14 26,926.17 26,926.17 - 26,926.17 Shared Radio System - Interlocal

G:\BIDS & CONTRACTS\UNIT PRICE PO'S\FY15\[Schedule of Unit Price Purchase Orders - Qtr Ended 03-15-15.xlsx]Schedule

Utility Board of the City of Key WestSchedule of Unit Price Purchase Orders (PO)

as of March 31, 2015

Agenda Item Summary Sheet Meeting Date: April 29, 2015

Proposer: Lynne E. Tejeda, General Manager & CEO Department: Managers Agenda Item #: 7a

AGENDA ITEM WORDING: Approve the Minutes of the Regular Utility Board Meeting April 8, 2015 REQUESTED ACTION: Approve the Minutes of the Regular Utility Board Meeting April 8, 2015 FINANCIAL IMPACT:

Total Cost: N/A Budgeted: N/A

MINUTES FROM A REGULAR MEETING OF THE UTILITY BOARD OF THE CITY OF KEY WEST, FLORIDA,

HELD AT 5:00 P.M. ON WEDNESDAY, APRIL 8, 2015 FLORIDA KEYS AQUEDUCT AUTHORITY BOARD ROOM

1100 KENNEDY DRIVE, KEY WEST, FLORIDA

1. Pledge of Allegiance

2. Invocation 3. Roll Call Present: Mr. Barry Barroso, Mr. Charles Bradford, Ms. Mona Clark, Mr. Timothy Root, Chairman Batty. Also present at the meeting:

Lynne Tejeda, General Manager & CEO; Nathan Eden, Board Attorney; Jack Wetzler, Assistant General Manager & CFO; Dale Finigan, Engineering & Control

Center Director; Eddie Garcia, Generation Director and Stan Rzad, Compliance Administrator

4. Set Agenda 5. Informational Items: a) Department Staff Reports Purchasing Department- Jack Wetzler Homeland Security/Coast Guard Requirements- Eddie Garcia Congressman Curbelo Visit / Florida Keys Annual Ocean Festival Julio Torrado b) Power Supply Report- March c) Rate Comparison Report February d) Financial and Operational Indicators Report - February e) Service Building Renovation Update Timothy Root f) Introduction of New KEYS Employee - Noy Devanas, IT Analysis

6. Consent Agenda* a) Approve Minutes - Regular Utility Board Meeting March 18, 2015 b) Approve Minutes Utility Board Pension Workshop March 24, 2015 c) Approve Disbursements Report Motion: To Approve Consent Agenda, Moved by Ms. Clark, Seconded by Mr. Bradford. Motion passed unanimously.

Regular Utility Board Meeting Wednesday, April 8, 2015 Page 2 7. Action Items a) Approve Renewal of Windstorm Insurance through Citizens Property Insurance Corporation for KEYS Non-Generation Properties on Stock Island for the period May 1, 2015 through April 30, 2016. Motion: To approve renewal of Windstorm Insurance with Citizens Property Insurance Corporation, in the amount of $106,645.00, for KEYS Non-Generation Properties on Stock Island, for the period May 1, 2015 through April 30, 2016, Moved by Mr. Bradford, Seconded by Ms. Clark. Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Mr. Barry Barroso, Mr. Charles Bradford, Ms. Mona Clark, Mr. Timothy Root, Chairman Batty. 8. Public Input/ Other Business

9. Adjournment Motion: To Adjourn the Regular Utility Board Meeting of April 8, 2015,

at 5:23 p.m., Moved by Mr. Barroso, Seconded by Mr. Bradford.

APPROVE: ____________________________

Peter Batty, Chairman ATTEST: __________________________________________

Lynne E. Tejeda, General Manager & CEO /ed

UTILITY BOARD OF THE CITY OF KEY WESTAGENDA ITEM SUMMARY SHEET

MEETING DATE: April 29, 2015

FROM: Jack Wetzler, Assistant General Manager & CFO

AGENDA ITEM #: 7b

PROPOSER: Lynne Tejeda, General Manager & CEO

AGENDA ITEM WORDING: Approve Disbursement Report

BRIEF BACKGROUND:Payments are processed under Section 11 of Florida Statute 69-1191 and in accordance with Resolution No. 679 approved

October 13, 1999. Staff has processed payments from the Operation & Maintenance Fund, from the Renewal & Replacement Fund and the Construction Fund . Check Registers and listings are attached for review.

Type of DisbursementOperation &

Maintenance Fund:

Renewal & Replacement

Fund: Construction Fund:

Check Payments 465,104.78$ 286,435.80$

Electronic Payments 905,410.27 - -

Voided Checks (668.87) -

To Be Paid List - - -

Total Disbursements 1,369,846.18$ 286,435.80$ -$

STAFF RECOMMENDATION:

Approve the Disbursement Report for the Operation & Maintenance Fund and Renewal & Replacement Fund.

DISPOSITION:

Ref # Date Amount Payee PurposeOM Wire Payments

3582 04/02/15 2,158.79 BENEFITS WORKSHOP SERVICES3583 04/02/15 132,843.51 CIGNA HEALTHCARE PURCHASE COST/TRAN/GEN EXP3584 04/02/15 9,533.33 MARC HARDEN HARDEN BUILDING LEASE3585 04/06/15 3,374.53 BENEFITS WORKSHOP EMPLOYEE & RETIREE BENEFITS3586 04/06/15 39,707.71 CIGNA HEALTHCARE EMPLOYEE & RETIREE BENEFITS3587 04/06/15 6,147.41 ADP ACH NET PR NET PAYROLL3588 04/06/15 605.82 ADP TAXES PAYROLL TAXES3589 04/06/15 50.00 NATIONWIDE RETIRE SOLUTIONS DEFERRED COMPENSATION3590 04/09/15 19,343.12 FIRST TENNESSEE P CARD PURCHASE3591 04/13/15 273,826.08 ADP ACH NET PR NET PAYROLL3592 04/13/15 64,813.50 ADP TAXES PAYROLL TAXES3593 04/13/15 1,278.20 ADP WAGE GARNISHMENT NET PAYROLL3594 04/13/15 4,768.29 FL LEAGUE OF CITIES DEFERRED COMPENSATION3595 04/13/15 459.75 FL PREPAID COLLEGE PROGRAM EMPLOYEE DEDUCTIONS3596 04/13/15 10,855.64 NATIONWIDE RETIRE SOLUTIONS DEFERRED COMPENSATION3597 04/13/15 2,938.06 VOYA RETIREMENT INS DEFERRED COMPENSATION3598 04/13/15 2,096.77 BENEFITS WORKSHOP EMPLOYEE & RETIREE BENEFITS3599 4/16/15 171,640.87 DEPARTMENT OF REVENUE SALES TAX EXPENSE3600 4/16/15 158,968.89 DEPARTMENT OF REVENUE GROSS RECEIPTS TAX

Total O&M Wires 905,410.27

RR Wire PaymentsTotal RR Wires

Disbursements from the Renewal & Replacement Fund (Capital Projects):10609 04/09/15 263,017.82 BILTMORE CONSTRUCTION FACILITIES SERVICES10610 04/09/15 17,347.98 ELECTRIC SUPPLY INC LINE MATERIAL10611 04/09/15 2,435.00 NEWGEN STRATEGIES SOLUTIONS CONSULTING SERVICES10612 4/15/15 3,635.00 FL KEYS AQUEDUCT AUTHORITY WATER

Total R&R 286,435.80

Disbursements from the Operations & Maintenance Fund (Expenses):152532 04/06/15 3,334.00 KEYS PENSION FUND UTILITY BOARD CONTRIBUTION152533 04/06/15 314.70 ALFRED A HALL MEDICARE ADJUSTMENT152534 04/06/15 314.70 ALICIA COOK MEDICARE ADJUSTMENT152535 04/06/15 314.70 ANDRES TABAG MEDICARE ADJUSTMENT152536 04/06/15 314.70 ANGELA ABREU MEDICARE ADJUSTMENT152537 04/06/15 314.70 BARBARA COLLINS MEDICARE ADJUSTMENT152538 04/06/15 314.70 BARBARA MESSER MEDICARE ADJUSTMENT152539 04/06/15 314.70 BETTY ANUEZ MEDICARE ADJUSTMENT152540 04/06/15 314.70 CARL JANSEN MEDICARE ADJUSTMENT152541 04/06/15 314.70 CHARLES M FRAGA MEDICARE ADJUSTMENT152542 04/06/15 314.70 CHARLES PELLICIER MEDICARE ADJUSTMENT152543 04/06/15 314.70 CHARLES VINSON MEDICARE ADJUSTMENT152544 04/06/15 314.70 DAVE GERSTENKORN MEDICARE ADJUSTMENT

Utility Board of the City of Key WestDisbursement Report

For the Periods April 2, 2015 to April 16, 2015

Page 2 of 9

Ref # Date Amount Payee Purpose



152545 04/06/15 314.70 DAVIS YATES MEDICARE ADJUSTMENT152546 04/06/15 257.70 EDDIE LEOPARD MEDICARE ADJUSTMENT152547 04/06/15 314.70 EDNA SANTANA MEDICARE ADJUSTMENT152548 04/06/15 314.70 EUGENE GUTIERREZ MEDICARE ADJUSTMENT152549 04/06/15 314.70 EVELIO ALMEDA MEDICARE ADJUSTMENT152550 04/06/15 314.70 FRANK HERNANDEZ MEDICARE ADJUSTMENT152551 04/06/15 314.70 FREDRICK FINDLEY MEDICARE ADJUSTMENT152552 04/06/15 314.70 FULGENCIO BLANCO MEDICARE ADJUSTMENT152553 04/06/15 314.70 GARY PINDER MEDICARE ADJUSTMENT152554 04/06/15 314.70 GAYLE SWOFFORD MEDICARE ADJUSTMENT152555 04/06/15 314.70 GLORIA CISNEROS MEDICARE ADJUSTMENT152556 04/06/15 314.70 HARRY L. BETHEL SR MEDICARE ADJUSTMENT152557 04/06/15 314.70 HARRY RUSSELL MEDICARE ADJUSTMENT152558 04/06/15 314.70 HENRY BAZO MEDICARE ADJUSTMENT152559 04/06/15 314.70 JACQUELYN F BETHEL MEDICARE ADJUSTMENT152560 04/06/15 314.70 JAMES MENITE MEDICARE ADJUSTMENT152561 04/06/15 314.70 JAMES NOLAND MEDICARE ADJUSTMENT152562 04/06/15 314.70 JOHN ANUEZ MEDICARE ADJUSTMENT152563 04/06/15 314.70 JOHN AVILA MEDICARE ADJUSTMENT152564 04/06/15 314.70 JOHN CEREZO MEDICARE ADJUSTMENT152565 04/06/15 314.70 JOHN KAMINSKI MEDICARE ADJUSTMENT152566 04/06/15 314.70 JOHN KERR MEDICARE ADJUSTMENT152567 04/06/15 314.70 JOHN ROBINSON MEDICARE ADJUSTMENT152568 04/06/15 233.70 JOSE AVALOS MEDICARE ADJUSTMENT152569 04/06/15 314.70 JOSE DIAZ MEDICARE ADJUSTMENT152570 04/06/15 314.70 JOSEPH STONE MEDICARE ADJUSTMENT152571 04/06/15 314.70 JUDITH WELLS MEDICARE ADJUSTMENT152572 04/06/15 314.70 JULIO LOT MEDICARE ADJUSTMENT152573 04/06/15 629.40 LAWRENCE THOMPSON MEDICARE ADJUSTMENT152574 04/06/15 314.70 LAZARO ZERPA MEDICARE ADJUSTMENT152575 04/06/15 440.70 LEO CAREY MEDICARE ADJUSTMENT152576 04/06/15 314.70 LEONARD ALONZO MEDICARE ADJUSTMENT152577 04/06/15 314.70 LEONARD CURRY JR MEDICARE ADJUSTMENT152578 04/06/15 314.70 LUPE TORRES MEDICARE ADJUSTMENT152579 04/06/15 314.70 MANUEL DOMENECH MEDICARE ADJUSTMENT152580 04/06/15 314.70 MANUEL RODRIGUEZ MEDICARE ADJUSTMENT152581 04/06/15 314.70 MARTY ARNOLD MEDICARE ADJUSTMENT152582 04/06/15 314.70 OCTAVIO ALPIZAR MEDICARE ADJUSTMENT152583 04/06/15 314.70 OSCAR FRAGA JR MEDICARE ADJUSTMENT152584 04/06/15 314.70 PAUL OVERTON MEDICARE ADJUSTMENT152585 04/06/15 314.70 PAULETTE ESQUINALDO MEDICARE ADJUSTMENT152586 04/06/15 314.70 RALPH BETANCOURT MEDICARE ADJUSTMENT152587 04/06/15 314.70 RAMON GOMEZ JR MEDICARE ADJUSTMENT152588 04/06/15 314.70 RAYMOND RODRIGUEZ MEDICARE ADJUSTMENT152589 04/06/15 314.70 ROBERT CRUZ MEDICARE ADJUSTMENT152590 04/06/15 314.70 ROBERT R PADRON MEDICARE ADJUSTMENT152591 04/06/15 314.70 ROGER REWOLINSKI MEDICARE ADJUSTMENT152592 04/06/15 314.70 SHARON RODRIGUEZ MEDICARE ADJUSTMENT152593 04/06/15 314.70 SIDNEY KERR MEDICARE ADJUSTMENT152594 04/06/15 314.70 SUSAN PINDER MEDICARE ADJUSTMENT152595 04/06/15 314.70 TERRY ROBERTS MEDICARE ADJUSTMENT

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152596 04/06/15 314.70 THOMAS GOMEZ MEDICARE ADJUSTMENT152597 04/06/15 314.70 THOMAS KELLY MEDICARE ADJUSTMENT152598 04/06/15 314.70 THOMAS OSACAR MEDICARE ADJUSTMENT152599 04/06/15 314.70 TOMMY J MARIUCCI MEDICARE ADJUSTMENT152600 04/06/15 314.70 VILLIERS ESQUINALDO MEDICARE ADJUSTMENT152601 04/06/15 314.70 VONSEL PARKER MEDICARE ADJUSTMENT152602 04/06/15 314.70 WILLIAM SAWYER MEDICARE ADJUSTMENT152603 04/06/15 314.70 XIOMARA OROPEZA MEDICARE ADJUSTMENT152604 04/09/15 1,310.70 ADP INC PAYROLL SERVICES152605 04/09/15 2,624.32 ALTEC INDUSTRIES INC EQUIPMENT SERVICE152606 04/09/15 300.00 ARMANDO ROJAS REIMBURSEMENT152607 04/09/15 4,565.40 ASPLUNDH TREE EXPERT CO TREE TRIMMING SERVICES152608 04/09/15 1,558.86 AT&T SERVICES152609 04/09/15 1,764.35 AT&T CELLULAR TELEPHONE152610 04/09/15 35,897.04 AVAYA COMMUNICATION TELEPHONE EXPENSE152611 04/09/15 800.86 BARRY BARROSO REIMBURSEMENT152612 04/09/15 207.00 BRYAN VELIZ REIMBURSEMENT152613 04/09/15 1,151.16 CALL ONE, INC EQUIPMENT152614 04/09/15 2,145.10 CARLTON FIELDS PA JORDEN BURT LEGAL SERVICES152615 04/09/15 3,009.66 CARQUEST AUTO PARTS/SUPPLIES152616 04/09/15 500.00 CATEGORY 5 INC ADVERTISING152617 04/09/15 9,516.63 CG AUTOMATION SOLUTIONS COMPUTER SOFTWARE/MAINT152618 04/09/15 4,000.00 CHERRY BEKAERT & HOLLAND SERVICES152619 04/09/15 501.01 CINTAS CORPORATION LOC 017 UNIFORM SERVICES152620 04/09/15 152.98 DIRECTTV CABLE SERVICES152621 04/09/15 6,476.00 DIVERSIFIED SERVICES CO JANITORIAL SERVICES152622 04/09/15 5,804.83 ELECTRIC SUPPLY INC LINE MATERIAL152623 04/09/15 1,207.00 ELIZABETH ANN WARREN ELECTRICAL REBATE152624 04/09/15 975.00 FEA DISTRIBUTORS, INC. MATERIALS, SERVICES152625 04/09/15 18.16 FEDERAL EXPRESS FREIGHT152626 04/09/15 100.00 FL DEPART OF ENVIRONMENTAL APPLICATION, PERMIT FEES152627 04/09/15 266.00 FLORIDA HOTEL AND CONFERENCE CENACCOMODATIONS152628 04/09/15 3,743.00 FLORIDA KEYS MEDIA ADVERTISING152629 04/09/15 2,295.49 FL MUNICIPAL POWER AGENCY SEMINARS, TRAINING152630 04/09/15 711.20 GRAYBAR ELECTRIC CO INC PARTS, SUPPLIES152631 04/09/15 155.50 GRESCO/CAPSTONE UTILITY LINE MATERIAL152632 04/09/15 1,484.64 HD SUPPLY UTILITIES LTD EQUIPMENT152633 04/09/15 161.00 HERSCHELL MAJOR MISCELLANEOUS152634 04/09/15 3,171.88 INFOSEND, INC. SERVICES152635 04/09/15 1,792.00 INTERFLEET, INC. COMPUTER SOFTWARE/MAINT152636 04/09/15 3,921.64 IRON MOUNTAIN STORAGE152637 04/09/15 207.00 JEREMY EDWARDS REIMBURSEMENT152638 04/09/15 740.00 KEY WEST TRANSFER STATION DISPOSAL SERVICES152639 04/09/15 1,900.00 KEYS CPR, AED, & FIRST AID TRAIN SERVICES152640 04/09/15 235.00 KEYS RADIO GROUP ADVERTISING152641 04/09/15 656.95 LANDS END CORPORATE SALES MATERIALS152642 04/09/15 184.00 MANNY ESTEVEZ REIMBURSEMENT152643 04/09/15 184.00 MIKE COMMANDER REIMBURSEMENT152644 04/09/15 179.25 MONA CLARK REIMBURSEMENT152645 04/09/15 310.77 NAPA AUTO PARTS AUTO PARTS/SUPPLIES152646 04/09/15 3,179.39 NATHAN EDEN LEGAL SERVICES

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152647 04/09/15 120.67 NINE STARS LLC SERVICES152648 04/09/15 184.00 PAUL SANCHEZ REIMBURSEMENT152649 04/09/15 510.00 PEPSI-COLA REFRESHMENT WATER152650 04/09/15 12,800.00 PM ENVIRONMENTAL ENVIRONMENTAL MISC EXPENSE152651 04/09/15 10,911.78 PRESIDIO SERVICES152652 04/09/15 20.43 REXEL CONSOLIDATED ELECTRIC SUPPLIES152653 04/09/15 313.46 AFFINITY RMC INC APPAREL152654 04/09/15 138.00 ROB DEPHILLIPS REIMBURSEMENT152655 04/09/15 518.95 ROBERT BARRIOS REIMBURSEMENT152656 04/09/15 2,598.00 RODNEY G POWERS & ASSOCIATES ENGINEERING SERVICES152657 04/09/15 15,376.48 SOFTWARE HOUSE INTERNATIONAL COMPUTER EQUIPMENT152658 04/09/15 10,104.50 STANDARD INSURANCE COMPANY EMPLOYEE & RETIREE BENEFITS152659 04/09/15 382.94 STRUNKS ACE HARDWARE SUPPLIES152660 04/09/15 2,661.30 STUART C IRBY CO LINE MATERIAL152661 04/09/15 109.22 SUNSHINE STATE ONE CALL SERVICES152662 04/09/15 345.36 SUPPLYWORKS SUPPLIES152663 04/09/15 2,101.08 THYSSENKRUPP ELEVATOR SERVICES152664 04/09/15 2,098.09 TIFFIN INSULATORS CO INSULATOR152665 04/09/15 6,360.00 TRANS CONTROL SYSTEMS INC LABOR, SERVICE, MATERIAL152666 04/09/15 3,856.55 WASTE MANAGEMENT DISPOSAL SERVICES152667 04/09/15 178.00 WEATHER DECISION TECH ENGINEERING SERVICES152668 04/09/15 132.50 WESCO DISTRIBUTING LINE MATERIAL152669 04/13/15 25.00 CANCER FOUND OF THE FL KEYS DONATION152670 04/13/15 1,742.12 IBEW LOCAL 1990 EMPLOYEE DEDUCTIONS152671 04/13/15 132,267.02 KEYS PENSION FUND UTILITY BOARD CONTRIBUTION152672 04/13/15 175.50 UNITED WAY OF MONROE COUNTY EMPLOYEE DEDUCTIONS152673 4/16/15 160.00 4 IMPRINT, INC. ADVERTISING152674 4/16/15 670.60 ADP INC PAYROLL SERVICES152675 4/16/15 332.78 AIRGAS SOUTH SAFETY SUPPLIES152676 4/16/15 2,398.00 ALTEC INDUSTRIES INC EQUIPMENT SERVICE152677 4/16/15 15,652.80 ASPLUNDH TREE EXPERT CO TREE TRIMMING SERVICES152678 4/16/15 7,419.03 AT&T SERVICES152679 4/16/15 1,782.60 BARNES ALARMS EQUIPMENT152680 4/16/15 811.80 BENEFITS WORKSHOP EMPLOYEE & RETIREE BENEFITS152681 4/16/15 5,480.36 BLAYLOCK OIL CO INC FUEL FOR FLEETS152682 4/16/15 229.28 CINTAS CORPORATION LOC 017 UNIFORM SERVICES152683 4/16/15 281.72 COLONIAL INS PREM PROCESSING INSURANCE PAID BY EMPLOYEE152684 4/16/15 601.44 COOKE COMMUNICATIONS LLC ADVERTISING152685 4/16/15 291.72 CSC INC SERVICES152686 4/16/15 25,620.74 D&V COMMERCIAL A/C AIR CONDITIONING SERVICES152687 4/16/15 198.27 DYNA SYSTEMS SUPPLIES152688 4/16/15 4,934.13 FIRST STATE BANK OF FL KEYS BANKING SERVICES152689 4/16/15 45.30 FL KEYS AQUEDUCT AUTHORITY WATER152690 4/16/15 995.49 FL MUNICIPAL POWER AGENCY SEMINARS, TRAINING152691 4/16/15 10,000.00 GEHRING GROUP CONSULTING SERVICES152692 4/16/15 33.00 GRAINGER PARTS152693 4/16/15 65.11 GRAYBAR PARTS, SUPPLIES152694 4/16/15 1,285.90 INFOSEND, INC. SERVICES152695 4/16/15 190.00 INTERNTIONAL MUNICIPAL SIGNAL LICENSES152696 4/16/15 35.00 JULIO J TORRADO REIMBURSEMENT152697 4/16/15 11,220.00 KW CHEMICAL & PAPER SUPPLY SUPPLIES152698 4/16/15 280.86 KEY WEST RESORT UTILITIES CORP ANNUAL PAYMENT

Page 5 of 9




152699 4/16/15 523.00 KEYS ARMORED EXPRESS INC ARMORED SERVICES152700 4/16/15 80.00 KEYS FIRE EXTINGUISHERS INC EQUIPMENT SERVICE152701 4/16/15 716.05 LANDS END CORPORATE SALES MATERIALS152702 4/16/15 68.51 MONROE COUNTY BOCC SERVICES152703 4/16/15 240.00 NILES SALES & SERVICE PARTS, SUPPLIES152704 4/16/15 1,251.17 PALMETTO FORD TRUCK SALES VEHICLES, PARTS, SERVICES152705 4/16/15 489.85 PAYMENTUS CORP SERVICES152706 4/16/15 479.20 PHSI WATER SYS152707 4/16/15 250.00 RADIO RITMO ADVERTISING152708 4/16/15 168.00 RAYBRO CED PLANT SUPPLIES152709 4/16/15 158.25 AFFINITY RMC INC APPAREL152710 4/16/15 533.79 ROSSMAN & CO OF FLORIDA SERVICES152711 4/16/15 8,339.00 SAWGRASS ASSET MANAGEMENT CONSULTING SERVICES152712 4/16/15 288.00 SD MEYERS INC TRANSFORMERS152713 4/16/15 79.00 TERMINIX PROCESSING CENTER FACILITIES SERVICES152714 4/16/15 453.36 THOMAS RYAN REFUND152715 4/16/15 99.00 UNITED WAY OF MONROE COUNTY EMPLOYEE DEDUCTIONS152716 4/16/15 670.00 WIIS - FM 107.1 RADIO PROMOTIONAL ITEMS152717 4/16/15 72.82 1000 ATLANTIC BOULEVARD LLC CUSTOMER REFUNDS152718 4/16/15 16.91 AIMEE LYNN SCHMIDT CUSTOMER REFUNDS152719 4/16/15 97.13 ALYSE MARIE STEHLY CUSTOMER REFUNDS152720 4/16/15 88.60 ANDREW GEORGE FLOWERS CUSTOMER REFUNDS152721 4/16/15 15.82 ANDREW N YEAGER CUSTOMER REFUNDS152722 4/16/15 25.61 ANTHONY LEE SEATON CUSTOMER REFUNDS152723 4/16/15 16.59 ANTON N ORLOV CUSTOMER REFUNDS152724 4/16/15 142.96 BAHAMA VILLAGE MARKET LTD CUSTOMER REFUNDS152725 4/16/15 54.44 BAHAMA VILLAGE MARKET LTD CUSTOMER REFUNDS152726 4/16/15 50.40 BAHAMA VILLAGE MARKET LTD CUSTOMER REFUNDS152727 4/16/15 31.72 BAHAMA VILLAGE MARKET LTD CUSTOMER REFUNDS152728 4/16/15 36.22 BAHAMA VILLAGE MARKET LTD CUSTOMER REFUNDS152729 4/16/15 69.54 BAHAMA VILLAGE MARKET LTD CUSTOMER REFUNDS152730 4/16/15 35.91 BAHAMA VILLAGE MARKET LTD CUSTOMER REFUNDS152731 4/16/15 84.90 BAREFOOT APPRAISAL CO CUSTOMER REFUNDS152732 4/16/15 195.80 BARROSO INSURANCE LLC CUSTOMER REFUNDS152733 4/16/15 101.12 BIG PINE UNISEX BEAUTY SALON CUSTOMER REFUNDS152734 4/16/15 130.31 BRENDA MARIE SPONSLER CUSTOMER REFUNDS152735 4/16/15 73.85 CAPITAL BANK NA CUSTOMER REFUNDS152736 4/16/15 62.34 CAPITAL BANK NA CUSTOMER REFUNDS152737 4/16/15 86.84 CAPITAL BANK NA CUSTOMER REFUNDS152738 4/16/15 85.96 CAPITAL BANK NA CUSTOMER REFUNDS152739 4/16/15 83.36 CAPITAL BANK NA CUSTOMER REFUNDS152740 4/16/15 54.16 CAROLYN Z WINTERS CUSTOMER REFUNDS152741 4/16/15 92.87 CATHY JEAN MARTIN CUSTOMER REFUNDS152742 4/16/15 1.22 CENTRAL MORTGAGE COMPANY CUSTOMER REFUNDS152743 4/16/15 99.91 CHARLES J RUFF CUSTOMER REFUNDS152744 4/16/15 7.29 CHRISTOPHER MENENDEZ CUSTOMER REFUNDS152745 4/16/15 300.00 COCO PALMS DEVELOPERS LLC CUSTOMER REFUNDS152746 4/16/15 59.64 CYPREXX SERVICES LLC CUSTOMER REFUNDS152747 4/16/15 135.83 DALE LEE BITTNER CUSTOMER REFUNDS152748 4/16/15 67.12 DANIEL RICHARD ACEVEDO CUSTOMER REFUNDS152749 4/16/15 8.74 DAVID MARC GILDER CUSTOMER REFUNDS152750 4/16/15 83.69 DAVID MICHAEL MERCHANT CUSTOMER REFUNDS152751 4/16/15 28.41 DOMINIC SUN KAU IP CUSTOMER REFUNDS152752 4/16/15 870.18 DSY RETAIL ENTERPRISES INC CUSTOMER REFUNDS

Page 6 of 9




152753 4/16/15 60.57 ELAINE CHRISTINE CHINNIS CUSTOMER REFUNDS152754 4/16/15 32.68 FEDERAL NATIONAL MORTGAGE CUSTOMER REFUNDS152755 4/16/15 56.51 FEDERAL NATIONAL MORTGAGE CUSTOMER REFUNDS152756 4/16/15 99.01 FERMIN TAPIA JR CUSTOMER REFUNDS152757 4/16/15 31.39 FIELD ASSET SERVICES LLC CUSTOMER REFUNDS152758 4/16/15 35.76 GARY ROBERT ONDERDONK CUSTOMER REFUNDS152759 4/16/15 0.20 GEORGE E YARDE CUSTOMER REFUNDS152760 4/16/15 75.00 GRISET CISNEROS CUSTOMER REFUNDS152761 4/16/15 74.48 HANS SOMMERS HAIGLEY CUSTOMER REFUNDS152762 4/16/15 93.51 HEATHER RUTH ROSS CUSTOMER REFUNDS152763 4/16/15 105.37 HENRY N GOETZ CUSTOMER REFUNDS152764 4/16/15 109.80 IBERIA BANK CUSTOMER REFUNDS152765 4/16/15 67.67 INTERNET REALTY FL KEYS INC CUSTOMER REFUNDS152766 4/16/15 26.96 JACQUELINE A LAFRANO CUSTOMER REFUNDS152767 4/16/15 69.31 JAMES L PRESCOTT CUSTOMER REFUNDS152768 4/16/15 90.31 JAMES M PARKER CUSTOMER REFUNDS152769 4/16/15 70.90 JENNIFER ANN FALCONER CUSTOMER REFUNDS152770 4/16/15 14.63 JIM KOMOROWSKI CUSTOMER REFUNDS152771 4/16/15 70.34 JOAN THERESA MONAHAN CUSTOMER REFUNDS152772 4/16/15 6.69 JODI CHRISTINE PRESLEY CUSTOMER REFUNDS152773 4/16/15 23.07 JORDEN ELIZABETH BRINGLE CUSTOMER REFUNDS152774 4/16/15 79.77 JORGE DIAZ RODRIGUEZ CUSTOMER REFUNDS152775 4/16/15 77.52 JOSHUA JAMES SEWELL CUSTOMER REFUNDS152776 4/16/15 91.99 JUAN MARTINEZ CUSTOMER REFUNDS152777 4/16/15 32.24 KARYLIN BROCHE HERNANDEZ CUSTOMER REFUNDS152778 4/16/15 81.88 KEITH THOMAS LANNON CUSTOMER REFUNDS152779 4/16/15 74.41 KEVIN ALBERT KAUER CUSTOMER REFUNDS152780 4/16/15 1,081.99 KEVIN SCOTT BOOTH CUSTOMER REFUNDS152781 4/16/15 555.38 KEY WEST OLIVE OIL COMPANY CUSTOMER REFUNDS152782 4/16/15 167.42 KIMBERLY JEAN KNIGHT CUSTOMER REFUNDS152783 4/16/15 156.44 KRIS JOHN KOSHIOL CUSTOMER REFUNDS152784 4/16/15 65.79 KRISTINA KELLY CALLAWAY CUSTOMER REFUNDS152785 4/16/15 64.52 LAZARO PEREZ DE LA NOVAL CUSTOMER REFUNDS152786 4/16/15 324.93 LIPPY'S HOT HATS OF KEY WEST CUSTOMER REFUNDS152787 4/16/15 26.67 LITTLE PALM COTTAGES LLC CUSTOMER REFUNDS152788 4/16/15 41.50 LITTLE PALM COTTAGES LLC CUSTOMER REFUNDS152789 4/16/15 61.20 LITTLE PALM COTTAGES LLC CUSTOMER REFUNDS152790 4/16/15 29.74 LITTLE PALM COTTAGES LLC CUSTOMER REFUNDS152791 4/16/15 53.68 LITTLE PALM COTTAGES LLC CUSTOMER REFUNDS152792 4/16/15 70.85 LITTLE PALM COTTAGES LLC CUSTOMER REFUNDS152793 4/16/15 28.71 LITTLE PALM COTTAGES LLC CUSTOMER REFUNDS152794 4/16/15 167.66 LITTLE PALM COTTAGES LLC CUSTOMER REFUNDS152795 4/16/15 151.58 LOWELL P CAVE CUSTOMER REFUNDS152796 4/16/15 47.83 M&M MORTGAGE SERVICES CUSTOMER REFUNDS152797 4/16/15 31.33 MATHEWS DEVELOPMENT CO INC CUSTOMER REFUNDS152798 4/16/15 50.10 MELCO INC CUSTOMER REFUNDS152799 4/16/15 85.80 MERYL MANSELL CUSTOMER REFUNDS152800 4/16/15 368.18 MICHAEL G LUMMIS CUSTOMER REFUNDS152801 4/16/15 56.09 MICHAEL JOHN DALSIN CUSTOMER REFUNDS152802 4/16/15 42.55 MILAN KOZAK CUSTOMER REFUNDS152803 4/16/15 22.53 MYKHAILO PERMAN CUSTOMER REFUNDS152804 4/16/15 197.75 NEW TRUMAN MEDICAL CENTER PA CUSTOMER REFUNDS152805 4/16/15 269.89 NEW TRUMAN MEDICAL CENTER PA CUSTOMER REFUNDS152806 4/16/15 170.99 NHC FL 136 LLC CUSTOMER REFUNDS

Page 7 of 9




152807 4/16/15 31.38 OSWALD WILSON JR CUSTOMER REFUNDS152808 4/16/15 61.05 PABIAN OUTDOOR SOUTHEAST CUSTOMER REFUNDS152809 4/16/15 33.27 PABIAN PROPERTIES LLC CUSTOMER REFUNDS152810 4/16/15 9.16 PABIAN PROPERTIES LLC CUSTOMER REFUNDS152811 4/16/15 1,985.36 PATRICK ROONEY CUSTOMER REFUNDS152812 4/16/15 85.77 PAUL LAWRENCE WACHTER CUSTOMER REFUNDS152813 4/16/15 104.66 PERSONAL TOUCH OF THE KEYS CUSTOMER REFUNDS152814 4/16/15 2,048.51 PETER NELSON BRAWN CUSTOMER REFUNDS152815 4/16/15 149.51 RAYMOND VAZQUEZ CUSTOMER REFUNDS

Page 8 of 9

REFO&M

Check # Vendor NameReason

Code Check Date Check Amount1 152088 NINE STARS LLC A 02/19/15 120.672 152145 PETER BATTY H 02/26/15 355.003 152471 GENNY TILLER VERE C 03/30/15 87.314 152468 ELI HALTER C 03/30/15 105.89

Total O&M 668.87

REFRR Check

# Vendor NameReason

Code Check Date Check Amount1

Total for RR $0.00

REFWIRE

Check # Vendor NameReason

Code Check Date Check Amount1

Total for WIRETOTAL FOR O&M, RR and WIRE $668.87

Reason Code: A Cust/Vendor did not receive, lost check or staledate, stop payment search performed and ck replaced B Wrong vendor entered into system and detected when matching check with invoiceC Customer service processed a work ticket requesting check to be voided (i.e. deposit

should have been transferred and not refunded, change of name, etc.)D Wrong amount E Printed check in error, should not be paid at this timeF Vouched in errorG Research performed on stale dated checks/Abandened PropertyH Other

Utility Board Meeting 04/22/15Voided Payment List

Utility Board of the City of Key West, FL

Page 9 of 9


Proposer: Lynne E. Tejeda, General Manager & CEO Department: Finance Fleets

Agenda Item #: 7c

AGENDA ITEM WORDING:

REQUESTED ACTION:

Approve Piggyback purchase of ten (10) pickup trucks and one (1) SUV and Declare vehicles #22, #27, #40, #42, #60, #65, #70, #73, #75, #82 as Surplus.

Motion to -

Approve Piggyback Purchase from Auto Nation Chevrolet - eight (8) 2015 Chevrolet Silverado 1500 2WD ton pickups in the amount of $21,607.00 each for a total of $172,856.00 and two (2) 2015 Chevrolet Silverado 1500 2WD ton Extended cab pickups in the amount of $26,145.00 each for a total $52,290.00;

Approve Piggyback Purchase from Beck Nissan one (1) 2015 Nissan Pathfinder SV 2WD for the amount of $27,564.00; The Nissan Pathfinder will be assigned to our Management Services Safety Risk Officer. Their existing vehicle #24, a 2006 Jeep Cherokee will be assigned to IT as they do not have a vehicle assigned to their Department.

DISCUSSION:

Declare vehicles #22, #27, #40, #42, #60, #65, #70, #73, #75, #82 as Surplus.

The purchase of these vehicles is a piggy-back purchase through the Florida Sherriff Association formal bid process, Contract #14-22-0904 Specification 25, 43 and 45 which meets KEYS Enabling Act Requirements.

The following KEYS vehicles have met the criteria under the Vehicle Replacement Policy; #22-2006 GMC 1500-88,000 miles; #27-2006 GMC 1500-67,000 miles; #40-2008 F150-81,000 miles; #42-2006 GMC 1500-92,000 miles; #60-2007 F150 84,000 miles; #65-2006 GMC-99,000 miles; #70-2006 GMC-84,000 miles; #73- 2006 GMC 85,000 miles; #75-2007 F150-99,500 miles; and #82- 2007 F150-95,000 miles.

SUPPORTS STRATEGIC PLAN:

KEYS Fleets department originally budgeted $265,000.00 to replace these vehicles and has managed to bring the total price down to $252,710.00 by utilizing a piggy-back purchase based on the Florida Sheriffs Association formal bid process (Contract #14-22-0904).

ENVIRONMENTAL IMPACT:

Goal #3 Maintain a highly effective workforce and foster a positive working environment.

FINANCIAL IMPACT:

The purchase of these new vehicles meets the latest E.P.A. guidelines in accordance with the Clean Air Act for engine emissions.

Total Cost: $252,710.00 Budgeted: Yes Source of Funds: Capital


Proposer: Lynne E. Tejeda, General Manager & CEO Department: Management Services

Agenda Item #: 8a


Approve 3-Year Contract between the International Brotherhood of Electrical Workers, Local Union 1990 and the Utility Board of the City of Key West May 1, 2015 through April 30, 2018

REQUESTED ACTION:

Motion to approve 3-Year Contract between the International Brotherhood of Electrical Workers, Local Union 1990 and the Utility Board of the City of Key West May 1, 2015 through April 30, 2018

DISCUSSION:

The management negotiating team consisting of Mary Greenwood, Suzanne Greager, and Heather Arencibia met with representatives of the IBEW Local 1990, consisting of Jamie Curry, Paul Sanchez, Phil Klausing and International Representative, Brian Thompson, to negotiate a new contract for the period of May 1, 2015 through April 30, 2018. On April 9, 2015, the teams came to a tentative agreement on a three-year contract that the IBEW took to their membership for ratification and was voted and accepted by their membership on April 15, 2015.

Terms and Conditions: The attached document shows the changes reflecting the terms and conditions of the new contract.

29.2 Wage increases for the contract term are as follows: Wages:

YEAR WAGE INCREASE May 1, 2015 - April 30, 2016 2.25% May 1, 2016 April 30, 2017 CPI (All items less food and energy) for

Miami/Ft. Lauderdale, FL as of 12-months ending February 2016, or 1.00% if CPI is less than 1%, or, 3.00% if CPI is greater than 3%; plus an additional .25%. *

May 1, 2017 April 30, 2018 CPI (All items less food and energy) for Miami/Ft. Lauderdale, FL as of 12-months ending February 2017, or 1.00% if CPI is less than 1%, or, 3.00% if CPI is greater than 3%; plus an additional .25%. *

* Additionally, the following positions base rates will increase by $.75 at every step prior

to the calculation of the stated increase: Substation Electrician, Substation Electrical Leader, Journey Lineman, and Line Leader.

FINANCIAL IMPACT: Estimated Annualized Cost: $198,551.00 Budgeted: Yes Source of Funds:

International Brotherhood of Electrical Workers Local 1990

Utility Board of the City of Key West Florida Keys Energy Services

May 1, 2015 April 30, 2018

Deleted: October 1, 2012

Deleted: 2015

2

INTERNATIONAL BROTHERHOOD OF ELECTRICAL WORKERS

PREAMBLE THIS AGREEMENT, entered into this 22nd

day of April, 2015, between the Utility Board of the City of Key West, hereinafter referred to as Keys Energy Services (KEYS) and Local Union 1990 of the International Brotherhood of Electrical Workers, AFL-CIO, hereinafter referred to as the Union, representing employees in the bargaining unit, hereinafter referred to as employee, or employees; and in consideration of the premises herein contained, it is mutually agreed that:

ARTICLE IX

ON CALL/STAND-BY ASSIGNMENTS 9.2 Assignments will be established on an annual basis by the Department Director. Each

employee assigned to on-call/stand-by duty shall be required to perform such duties as required unless for reasons of emergency beyond his/her control he/she is prevented from carrying out his/her assignment. With the approval of the Supervisor, employees will be allowed to exchange on-call/stand-by duty. In the event, it is impossible for the employee to so carry out his/her assignment he/she must immediately notify the assigned Supervisor in charge.

ARTICLE X VACATION LEAVE

10.3 (a) Vacation leave may be taken at any time requested by all employees with five (5)

working days notice with the Department Director's consent. The Department Director or his/her designee shall approve or deny the request with a copy to the employee, within five (5) working days. These notice times may be waived in an emergency.

Any portion of vacation leave, which has accrued, to the credit of the employee may

be taken. In scheduling vacation, total seniority shall be given first preference. All vacation schedules for each department shall be established not later than January 31st

, of each calendar year. Employees who have not indicated their desired vacation period by that date shall be given preference only for later periods as they are available on a first come basis. Vacation periods may be changed by mutual consent between the employee and management any time where feasible.

10.13 Within the contract year, a regular KEYS employee who has completed 12 months of employment may cash out one time each contract year, up to forty (40) hours of paid vacation leave in excess of eighty (80) hours in the employees vacation leave balance.

ARTICLE XI HOLIDAYS

Deleted: 24th day of October, 2012

Formatted: Superscript

Deleted: shall be for a period beginning at 5:00 p.m. Sunday of any calendar week and ending at 5:00 p.m. Sunday of the following calendar week

Deleted: March

Formatted: Font: Not Bold

Formatted: Left, Indent: Left: 0", Hanging: 0.5", Tab stops: 0.5", Left + Not at 1"

Formatted: Font: Not Bold

3

11.1 Each employee covered by this Agreement shall be entitled to twelve (12) holidays with

pay each year as follows:

New Years Day January 1st Martin Luther King, Jr. Birthday January, 3rd Monday Presidents Day February, 3rd Monday Memorial Day May, Last Monday Independence Day July 4th Labor Day September, 1st Monday Columbus Day October, 2nd Monday Veterans Day November 11th Thanksgiving Day November, 4th Thursday Day After Thanksgiving November Christmas Eve December 24th Christmas December 25th New Years Eve Day December 31st Half day

Additional days may be designated as holidays at the decision of the Utility Board.

ARTICLE XIII JOB RELATED ACCIDENT/WORKERS COMPENSATION

13.1 In the event that an employee covered by this Agreement is determined by the

Employer to have sustained an on-the-job injury (i.e. an injury which was incurred while acting in the line of duty), the Employer agrees to do the following:

(a) KEYS will pay said employee his/her regular rate of pay (i.e. salary without offset by

leave) for up to seven (7) days (or in accordance with current Florida Statutes). After seven (7) days, the employee will receive payment directly from the Workers Compensation carrier for 66 2/3 percent of their wages and KEYS will make up the difference to bring the employees earnings to 100% for an additional 5 work days. After the initial 12 days of lost time, the employee will receive payment directly from the Workers Compensation carrier for 66 2/3 percent of their wages and will be allowed to use his/her accrued leave to make up the difference and bring their earnings to 100%. Such payment will be made to the employee by the employer. Provisions outlined in 13.1(a) shall be per injury and need not be consecutive.

(b) It is intended by the parties that no employee seeking benefits under this Article shall ever receive more than one hundred percent (100%) of his/her regular rate of pay.

(c) Sick Leave Bank cannot be used for Workers Compensation injuries. 13.2 In the event an employee is determined to be permanently disabled and unable to

return to his former position, the employer will attempt to place the employee into a vacant position for which he/she is qualified to perform at the applicable rate of pay for the vacant position. However, if an injured employee is absent from work for more than six (6) months, the employer, after a discussion with the Union, may terminate the employee.

13.3 When so directed by the Employer, any employee on disability leave shall present

himself/herself for a medical examination. The Employer will bear the full expense of said examination. The failure of such employee to present himself/herself for an


Deleted: P

Deleted: for up to two (2) weeks immediately following the injury;

Deleted: but

Deleted: If the employee received Worker's Compensation payments during part of the two (2) week period, such shall immediately be reported to the Employer, by the employee, and the Employer shall deduct said amount from the employee's full pay.

Deleted: (c) After the initial two (2) week period, the employee will be allowed to use his/her accrued sick leave or vacation leave.

Deleted: d

Deleted: twelve (12) months

4

examination as directed will operate to automatically terminate his/her disability leave. Employees are required to report back to the work place immediately after completing medical appointments if they are scheduled during the employee's normal working hours, unless: (1) the appointment is scheduled one hour before the end of the work shift, or (2) the Supervisor waives it, or (3) the employee is released from work in writing by his/her doctor. In any event, employees are required to report the out-come of the appointment to their immediate Supervisor and the Management Services Office within one hour of completing the appointment.

13.4 Whenever an employee on disability leave becomes physically able to perform some

useful light duty work for the Employer, he/she may be required to do so as a condition to receiving the benefits specified above.

13.5 Any employee found, by Worker's Compensation, to have contributed to his/her accident

by violating safety rules or by failing to use proper safety equipment or procedures will only be paid up to seven (7) days at 100% of his/her regular salary. After the seven (7) days, the employee will only receive payment from Worker's Compensation.

ARTICLE XXIX DURATION

29.1 This agreement, upon approval and ratification shall be in full force and effect for

the period of May 1, 2015, through April 30, 2018, and shall continue thereafter in full force and effect unless not later than ninety (90) days prior to the termination date above, or any anniversary date thereof, either party gives notice to the other party in writing of its desire to amend, add to, or modify this agreement. After receipt of said notice, negotiations shall commence as soon as possible, but not later than sixty (60) days before the anniversary of this Agreement, or any renewal thereof, and if such negotiations are not completed within thirty (30) days prior to the anniversary date, all issues shall be handled in accordance with the provisions of Section 447.012, Florida Statutes.

29.2 Wage increases for the contract term are as follows:

YEAR WAGE INCREASE May 1, 2015 - April 30, 2016 2.25% May 1, 2016 April 30, 2017 CPI (All items less food and energy) for Miami/Ft.

Lauderdale, FL as of 12-months ending February 2016, or 1.00% if CPI is less than 1%, or, 3.00% if CPI is greater than 3%; plus an additional .25%. *

May 1, 2017 April 30, 2018 CPI (All items less food and energy) for Miami/Ft. Lauderdale, FL as of 12-months ending February 2017, or 1.00% if CPI is less than 1%, or, 3.00% if CPI is greater than 3%; plus an additional .25%. *

Deleted: Risk Management Officer or

Deleted: (if unable to reach Risk Management Officer)

Deleted: 13.5 The two (2) weeks (and up to twelve (12) month) period(s), mentioned above is any two (2) weeks (or up to twelve (12) months), per injury, and need not be consecutive.

Deleted: 6

Deleted: October 1, 2012

Deleted: 2015

Deleted: WAGE INCREASE

Deleted: YEAR

Deleted: October 1, 2012 - September 30, 2013

Deleted: 1.5

Deleted: October 1, 2013 - September 30, 2014

Deleted: CPI for Miami/Ft. Lauderdale as of the 12-months ended June 2013; or 1.5% if CPI is less that 1.5% or 2.5% if CPI is greater than 2.5%.

Deleted: October 1, 2014 - April 30, 2015

Deleted: CPI for Miami/Ft. Lauderdale as of the 12-months ended June 2014; or 1.5% if CPI is less that 1.5% or 2.5% if CPI is greater than 2.5%.

5

* Additionally, the following positions base rates will increase by $.75 at every step prior to the calculation of the stated increase: Substation Electrician, Substation Electrical Leader, Journey Lineman, and Line Leader.

ARTICLE XXXVI ESTABLISHING AND/OR REVISING JOBS

36.1 As provided in Article III, the Employer, in its sole and exclusive discretion, may (among

other rights) decide to change the job duties of an existing job classification, create new classifications and/or merge existing job classifications into a new classification. When the Employer chooses to exercise these rights, it may unilaterally establish the job classification(s), create and implement a job description (subject to the approval of the Training Committee of that part of the job description covering qualifications), select employees to fill said position(s) (subject to the Job Filling Article) and establish appropriate wages (subject to the Union's right to bargain over wages) and working conditions.

All job descriptions will be reviewed on an annual basis to ensure that all components

are current. All job description updates will be made annually, by December 31st

of each year, except when otherwise necessitated by unforeseeable circumstances.

ARTICLE XXXIX

COMPENSATORY LEAVE 39.1 Employees may convert up to twenty-seven (27) overtime hours for a maximum of forty

(40.5) straight-time equivalent hours in a contract year into compensatory leave. Converting compensatory time will be solely at the discretion of the employee by submitting the required documentation to their Supervisor. (Example of compensatory conversion: 1-hour overtime equals 1.5 hours compensatory leave.) Employees must convert a minimum of two (2) hours per pay period. All compensatory leave must be taken within the contract year or it will be paid out. Granting compensatory leave cannot unduly disrupt departmental operations.

EXHIBIT C EMLOYEE REST TIME POLICY

Purpose: The purpose of this Employee Rest Time Policy is to provide employees and supervisors with guidelines, which will be used in determining eligibility for Rest Time Pay. To maintain a safe and productive working environment, KEYS recognizes that rest times are important. As background, employees presently may, with proper approval, flex their normal work hours to achieve an eight hour rest period, if they have been required to work outside their normal hours. In the alternative, employees also may, with proper approval, use their own paid leave or use unpaid leave during part or all of a subsequent work shift if they believe they need more rest time between shifts after having worked outside their normal hours between shifts.

Formatted: Indent: Left: 0.38", Hanging: 0.13"

Deleted: Job description updates will be presented to the Training Committee for review based on the following schedule:

T&D MarchGeneration AprilCustomer Service JuneFinance AugustManagement Services AugustInformation Technology AugustEngineering/Control October


Deleted: based on this schedule

Deleted: overtime

6

This policy will make available, a third option for addressing the need for rest time under the prescribed circumstances set forth below, by offering a paid rest time benefit. The rest time pay benefit in this policy is applicable to situations involving routine unscheduled/unplanned trouble calls and preplanned work assignments. It is not applicable to declared emergencies whether inside or outside of regularly scheduled work hours. This policy does not limit KEYS' right to schedule and/or reschedule employees in accordance with business necessity. An employee required to continue working past the normal completion time of his/her scheduled shift or who is called back to work without having eight (8) consecutive hours off may be granted, in certain specified situations, up to eight (8) consecutive hours off, some of which may be paid time off (paid rest time), following these guidelines, between the time the employee is released from work and prior to reporting for the next work period. All paid rest time must be pre-approved at the Department Director's (or designee's) discretion for each circumstance on a case-by-case basis. The following guidelines will be used by the Department Director (or designee) when applying his/her discretion in determining the amount of paid rest time that may be approved, up to eight (8) hours, for affected employees: Guidelines:

Paid rest time will not be granted in any case to an employee who has had at least eight hours off before the start of a normal scheduled shift.

Paid rest time will not be granted in any case to an employee for work associated with a callout that occurs within three (3) hours of reporting to normal scheduled shift. In such cases, the employee is expected to work until the completion of his/her normal shift.

To be eligible for paid rest time, an employee must work at least three (3) consecutive hours of extra duty during the eight (8) hour period before the start time of his/her normal scheduled shift in order to be eligible for up to four (4) hours of paid rest time. An employee who works at least five (5) consecutive hours of extra duty during the eight (8) hour period before the start time of his/her normal scheduled shift may be paid up to eight (8) hours of paid rest time, depending upon the number of hours actually worked. Employees who were on paid standby and who are approved for more than four (4) hours of paid rest time shall forfeit their standby pay (i.e., an employee cannot be paid for both standby pay and more than four (4) hours of paid rest time).

Eligibility for paid rest time will be determined in the discretion of the Department Director (or designee) for work performed in non-consecutive or intermittent call outs or for work taking less than three (3) consecutive hours.

The employee must obtain pre-approval from the Department Director (or designee) for the amount of paid rest time in each case. This will ensure that the Department is aware of scheduling issues and options and possible conflicts.

When paid rest time is approved to cover time during an employees normally scheduled work shift, the employee will be paid full pay on an hour-for-hour basis for up to eight (8) hours that the employee is absent on such approved paid rest time during his/her next regular scheduled shift.

For the purposes of calculating overtime pay eligibility in a week, normally scheduled shift hours that are substituted for properly approved paid rest time hours will be considered hours worked.

Deleted: only

Deleted: or to preplanned work assignments

UTILITY BOARD OF THE CITY OF KEY WEST

SCHEDULE OF IBEW LOCAL 1990 POSITIONS

INCREASE OF 2.25%

EFFECTIVE MAY 1, 2015

START 3RD

YEAR

APPRENTICE

SHIP

START 4TH

YEAR

APPRENTICE

SHIP

POSITION - CLASSIFICATION STEP #1 STEP #2 STEP #3 STEP #4 STEP #5

CUSTODIAN 14.36$ 17.17$ 18.26$

GENERAL HELPER 15.33$ 16.94$ 18.48$

RECEPTIONIST 15.33$ 16.94$ 19.09$

COURIER 15.54$ 18.48$ 20.47$

PAYMENT PROCESSING REPRESENTATIVE 17.23$ 19.20$ 20.53$

CUSTOMER SERVICE REPRESENTATIVE 18.55$ 20.54$ 22.75$

FINAL BILL ACCOUNT REPRESENTATIVE 17.56$ 19.96$ 22.75$

APPRENTICE TREE TRIMMER (2S) 17.57$ 19.91$ 22.91$

APPRENTICE METER SERVICE TECHNICIAN 17.56$ 19.95$ 23.29$

APPRENTICE MAINTENANCE PERSON 17.98$ 19.91$ 24.48$ 25.19$ 25.90$

APPRENTICE AUTO MECHANIC 17.98$ 18.87$ 24.51$ 25.19$ 25.90$

APPRENTICE LINEMAN/WOMAN (2S) 19.80$ 22.09$ 25.67$ 28.41$ 29.66$

APPRENTICE INSTRUMENT & ELECTRICAL TECHNICIAN 19.99$ 22.15$ 25.90$ 26.68$ 29.66$

APPRENTICE SUBSTATION ELECTRICIAN 19.99$ 22.15$ 25.90$ 26.68$ 29.66$

APPRENTICE STOREKEEPER 20.37$ 24.04$ 25.90$

ACCOUNTING REPRESENTATIVE 20.37$ 24.04$ 26.09$

COLLECTIONS REPRESENTATIVE (OFFICE) 20.47$ 23.56$ 26.46$

METER SERVICE TECHNICIAN/COLLECTIONS - FIELD 20.37$ 24.04$ 27.54$

METER SERVICE TECHNICIAN 20.37$ 24.04$ 27.54$

CUSTOMER ACCOUNTS REPRESENTATIVE (OFFICE) 21.43$ 24.82$ 28.18$

CUSTOMER ACCOUNTS REPRESENTATIVE (FIELD) 21.43$ 24.82$ 28.18$

METER SERVICE OFFICE REPRESENTATIVE 21.43$ 24.82$ 28.18$

APPRENTICE ENGINEERING FIELD REPRESENTATIVE 21.93$ 25.27$ 28.66$

APPRENTICE OPERATOR/MAINTAINER 24.31$ 25.46$ 26.62$ 27.78$ 28.94$

STOREKEEPER 22.40$ 26.16$ 29.66$

TREE TRIMMER (2S) 22.91$ 26.45$ 29.66$

CUSTOMER SERVICE LEADER 25.29$ 28.50$ 31.62$

SR. CUSTOMER ACCOUNTS REPRESENTATIVE 25.29$ 28.50$ 31.62$

BUYER/INVENTORY ANALYST 25.29$ 28.50$ 31.62$

MAINTENANCE PERSON 25.88$ 28.75$ 31.62$

AUTO DIESEL VEHICLE TECHNICIAN 26.39$ 29.25$ 32.13$

SENIOR METER SERVICE TECHNICIAN 28.18$ 29.91$ 31.62$

PC TECHNICIAN 28.37$ 30.81$ 33.25$

INSTRUMENT & ELECTRICAL TECHNICIAN 28.38$ 30.81$ 33.28$

APPRENTICE POWER SYSTEM COORDINATOR (12HR-S) 29.80$ 31.45$ 33.78$

GENERATION PLANNER 29.80$ 31.45$ 33.78$

ENGINEERING FIELD REPRESENTATIVE 29.80$ 31.45$ 33.78$

GIS/AUTOCAD OPERATOR 29.80$ 31.45$ 33.78$

TREE TRIMMER LEADER (2S) 29.80$ 31.45$ 33.78$

METER SERVICE LEADER 29.59$ 31.40$ 34.42$

FLEETS LEADER 30.34$ 32.24$ 34.42$

MAINTENANCE LEADER - FACILITIES 30.34$ 32.24$ 34.55$

OPERATOR/MAINTAINER 29.10$ 31.87$ 34.71$

SUBSTATION ELECTRICIAN 30.19$ 32.67$ 36.86$

INSTRUMENT & ELECTRICAL LEADER 31.23$ 33.08$ 36.08$

LINEMAN/WOMAN (2S) 30.62$ 33.14$ 37.55$

OPERATOR/MAINTAINER LEADER 31.79$ 34.66$ 37.51$

POWER SYSTEM COORDINATOR (12HR-S) 31.59$ 33.54$ 37.66$

POWER SYSTEM COORDINATOR/NERC (12HR-S) 32.36$ 34.30$ 38.43$

SUBSTATION ELECTRICAL LEADER 32.51$ 34.37$ 39.66$

LINE LEADER (2S) 34.83$ 36.66$ 41.07$


Proposer: Lynne E. Tejeda, General Manager & CEO Department: Land Use Committee

Agenda Item #: 8b


REQUESTED ACTION:

Approve Change to Renewal Term - Property Lease Agreement with Florida Keys Aqueduct Authority (FKAA)

DISCUSSION:

Motion to approve Change to Renewal Term (Paragraph 1.c), Property Lease Agreement with Florida Keys Aqueduct Authority, to allow two (2) option extensions of one (1) year each instead of the current two (2) six (6) month extensions.

The Utility Board approved the Initial Property Lease with Florida Keys Aqueduct Authority (FKAA) on November 14, 2012. Base period is three (3) years from January 1, 2013 to December 31, 2015. There are currently two (2) mutual agreed upon option extensions of six (6) months each. The Land Use Committee met on March 25, 2015 to consider a request from FKAA to Paragraph 1.c (Renewal Term) to allow two (2) option extensions of one (1) year each instead of the current two (2) six (6) month option extensions. The Land Use Committee concurs with this request from FKAA. All other terms and conditions of the Lease Agreement will remain in place.

CH2M Hill has been selected to assist FKAA with the construction of the Cudjoe Regional Wastewater System. The project includes a wastewater treatment plant (WWTP) on the Cudjoe Landfill site along with collection and transmission systems extending from Lower Sugarloaf to Big Pine Key. The lease allows FKAA to use a portion of the fenced-in site of the former Cudjoe Key Peaking Diesel plant on the East side of Blimp Road (RE# 00115530-000000) for project construction/inspector/owner trailers and employee parking.

The significant terms and conditions of the Lease Agreement would be as follows (including the First Amendment):

Term: Base period is three (3) years from January 1, 2013 to December 31, 2015. Two (2) mutual agreed upon option extensions of one (1) year each.

Rent: FKAA will pay $1,083.00 USD per year.

Use of Premises: for construction, inspector and owner trailers and employee parking.

Maintenance and Security: FKAA shall perform and be responsible for the cost of all repairs & maintenance.


Insurance: FKAA will bear the cost of all required insurance coverages. The Utility Board of the City of Key West will be named as an Additional Insured on all insurance policies.

FINANCIAL IMPACT:

Goal #2- Provide reasonable rates to our customers.

Total Rental Income: $1,083.00 per year Budgeted: Yes Source of Funds: N/A


Proposer: Lynne E. Tejeda, General Manager & CEO Department: Finance Purchasing

Agenda Item #: 8c


REQUESTED ACTION:

Award Unit Price Contract for Utility Cable Clearance Tree Trimming Services Bid #08-15.

DISCUSSION:

Motion to award Unit Price Contract for Utilities Cable Clearance Tree Trimming Services, Bid #08-15, to Asplundh Tree Expert Co., for an estimated annual cost $143,374.40 per crew and $430,133.20 for three (3) crews respectively.

The proposed unit price contract includes labor, material and transportation for three (3) two (2) man crews and one (1) general foreman to provide tree trimming services surrounding all communication and electrical cables on distribution circuits. AT&T and Comcast will continue to share the costs associated with one (1) two (2) man crew as part of the KEYS Joint Tree Trimming Program. Davey Tree Expert Co. is the lowest crew hour pricing without the general foreman. Asplundh Tree Expect Co. included the general foremans cost per hour in the base bid pricing for the three (3) crews. T&D recommends exercising the option of the general foremen to monitor the crews. The estimated cost of the three (3) crews and general foremen option makes Asplundh the lowest and best bid for KEYS which results in estimated annual cost savings of $71,302.40, compared to the next lowest bidder. The initial term of the contract shall be five (5) years and four (4) months, with three (3) additional one (1) year mutually agreed upon renewal terms. The cost for Tree Trimming Services shall increase every year beginning on October 1, 2016. The increase shall be based on CPI (Consumer Price Index), Section All Urban Consumers Selected Areas Miami/Fort Lauderdale, Florida All Items Index. The CPI shall be reviewed in August of each year.

The proposals received are as follows:

Vendor

1-Two (2) Man

Crew 40 Hour Week

1-Two (2) Man

Crew Over 40 Hour

Week

One (1) General

Foreman 40 Hour Week

One (1) General Foreman Over 40

Hour Week

Estimated Annual Cost For One (1 ) Crew & One (1) General

Foreman

Complies with

Technical Specifications

Complies General Terms &

Conditions

Asplundh Tree Expert Co.

$ 68.93

$ 91.66

$ 0.00

$ 0.00 $143,374.40

Yes

Yes

The Davey Tree Expert Company

$ 64.81 $ 88.04 $ 38.40 $ 53.03 $214,676.80 Yes Yes

All Reliable Services, Inc.

$ 72.58 $105.97 $ 42.04 $ 60.92 $238,409.60 Yes Yes

Lewis Tree Service, Inc.

$ 78.74 $106.30 $ 45.20 $ 61.02 $257,795.20 Yes No


FINANCIAL IMPACT:

Goal #1 Improve the Customer Experience in regards to Reliability and Service.

Total Cost: $ 430,133.20 Budgeted: Yes KEYS Estimated Share: $ 286,758.80 AT&T/Comcast Estimated Share: $ 143,374.40

Source of Funds: O&M

Utility Board of the City of Key WestKEYS Bid #08-15 Specifications for Utility Cable Clearence Tree Trimming Services

Tabulation SheetFriday, March 27, 2015

Base Bid 5 Year

Contract Description

Estimated Annual Hours Per Hour Pricing

Total Estimated Annual Pricing

per Crew Per Hour Pricing


per Crew1 One (1) - two (2) person crew (40 hr wk) 2080 $78.74 $163,779.20 $72.58 $150,966.402 One (1) - two (2) person crew (Over 40 hr wk) 250 106.30 26,575.00 105.97 26,492.50

Optional 3 One (1) - General Foreperson (40 hr wk) 2080 45.20 94,016.00 42.04 87,443.204 One (1) - General Foreperson (Over 40 hr wk) 250 61.02 15,255.00 60.92 15,230.00

Required5 Indemnity Fee 10.00 10.006 Total Annual Cost (1+2+3+4) $299,635.20 $280,142.10

Bid Bond YesCashier Check $_______________ Bid Bond Yes

Cashier Check $_______________

Base Bid 5 Year

Contract Description

Estimated Annual Hours Per Hour Pricing


per Crew Per Hour Pricing


per Crew1 One (1) - two (2) person crew (40 hr wk) 2080 $64.81 $134,804.80 $68.93 $143,374.402 One (1) - two (2) person crew (Over 40 hr wk) 250 88.04 22,010.00 91.66 22,915.00

Optional 3 One (1) - General Foreperson (40 hr wk) 2080 38.40 79,872.00 0.00 0.004 One (1) - General Foreperson (Over 40 hr wk) 250 53.03 13,257.50 0.00 0.00

Required5 Indemnity Fee 10.00 10.006 Total Annual Cost (1+2+3+4) $249,954.30 $166,299.40

Bid Bond YesCashier Check $_______________ Bid Bond Yes

Cashier Check $_______________

[email protected] [email protected]

Kent, OH 44240 Jonesville,FL32669330-673-9511 B 330-673-0702 F 3522562370B3523339372F

1500 N. Mantua Street 106SW140thTerraceSuite3The Davey Tree Expert Company AsplundhTreeExpertCo.

Lewis Tree Service, Inc.300 Lucius Gordon DriveWest Henrietta, NY 14586

585-436-3208 B 585-235-5864 [email protected]

AllReliableServices,Inc.159HamptonPointDriveSuite#3

9042963434BSt.Augustine,FL32092

[email protected]

Utility Board Agenda April 29, 20155. Recognition and Presentation5a) 2015-2016 Energy Conservation Calendar Art Contest

6. Informational Items6a) Staff Reports6b) Generation Report - March 2015Generation Unit Capacity vs System Peak Load- March 2015

6c) Schedule of Unit Price Purchase Orders 6d) Service Building Renovation Update Timothy Root - Verbal6e) Key West Diesel Plant Disposition Chairman Batty - Verbal

7. Consent Agenda7a) Approve Minutes - Regular Utility Board Meeting April 8, 2015Regular Utility Board Meeting Minutes April 8, 2015

7b) Approve Disbursements Report 7c) Approve Piggyback purchase of ten (10) pickup trucks and one (1) SUV and Declare vehicles #22, #27, #40, #42, #60, #65, #70, #73, #75, #82 as SurplusAuto Nation Quote 2015 Chevy Silverado 1500 Half Ton Pickup Extended CabAuto Nation Quote 2015 Chevy Silverado 1500 Half Ton PickupBeck Nissan Quote 2015 Nissan Pathfinder 4 Door Utility Vehicle

8. Action Items8a) Approve 3-Year Contract between the International Brotherhood of Electrical Workers, Local Union 1990 and the Utility Board of the City of Key West May 1, 2015 through April 30, 2018Proposed changes to IBEW-KEYS Contract - May 1, 2015 - April 30, 20152015 BU Pay Schedule Effective May 1 2015

8b) Approve Change to Renewal Term - Property Lease Agreement with Florida Keys Aqueduct Authority (FKAA)Blimp Road Lease Renewal AgreementFirst Lease Amendment- Signed by FKAA onlyTrailer-Site Drawing

8c) Award Unit Price Contract for Utility Cable Clearance Tree Trimming Services- Bid #08-15KEYS Bid #08-15 Tabulation Sheet

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