agenda iv. comments from the district superintendent

EASTERN SUFFOLK BOCES REGULAR MEETING, HARRY B. WARD TECHNICAL CENTER, RIVERHEAD, NEW YORK, AUGUST 26, 2015

AGENDA I. Call to Order II. Pledge of Allegiance III. Comments from the Board President IV. Comments from the District Superintendent (Supporting Information) V. Visitors VI. Executive Staff Reports (Supporting Information) A. Chief Operating Officer B. Associate Superintendent for Educational Services C. Associate Superintendent for Management Services D. Assistant Superintendent for Human Resources VII. Agenda Review VIII. Minutes/Financials/Personnel/New Business – Consent Agenda

A. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, has determined that each of the actions being taken through approval of the consent agenda is a Type II action under the State Environmental Quality Review Act (SEQRA) regulations, 6 NYCRR 617.5, which has no significant impact on the environment.”

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B. Recommended Acceptance of Organizational Meeting Minutes (Supporting Information - Minutes)

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby accepts the Minutes of the July 8, 2015 Organizational Meeting.”

C. Recommended Acceptance of Regular Board Meeting Minutes (Supporting Information – Minutes)

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby accepts the Minutes of the July 8, 2015 Regular Board Meeting.”

D. Recommended Acceptance of Financial Reports

(Supporting Information - Financial Reports)

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby accepts the following financial reports:

• Treasurer’s Report for June 2015 • Receivables Report for June 2015 • Schedule of Bills for June 2015 • Extraclassroom Activity Fund Report for Quarter Ended June, 2015”

E. Recommended Approval of Bids and/or RFPs Extend Bid #008-18: Fiber-Optic Wide Area Network for Hampton Bays Union

Free School District Opening Date: July 19, 2007 Original Term of Contract: August 29, 2007 – August 29, 2012 First Extension of Contract: August 30, 2012 – August 31, 2013 Second Extension of Contract: September 1, 2013 – August 31, 2014 Third Extension of Contract: September 1, 2014 – August 31, 2015 Fourth Extension of Contract: September 1, 2015 – August 31, 2016 (Supporting Information – Bid Recommendation Memo) The above-referenced bid for fiber-optic wide area network for the Hampton Bays Union Free School District was originally awarded at the August 29, 2007 Board Meeting. The current contract expires on August 31, 2015, and the specifications provide an option to extend the original contract for five additional years in one-year increments. Lightower Fiber Networks II, LLC of Boxborough, MA (formerly Sidera Networks of Long Island, Inc. of Melville, NY) has agreed to extend the contract with a 1.92% CPI increase, under the same terms and conditions, and in accordance with the original bid specifications. The service provided by the awarded vendor during the initial term and the extended terms of the contract was satisfactory.

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RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, extends Bid #008-18: Fiber-Optic Wide Area Network for the Hampton Bays Union Free School District for the period of September 1, 2015 through August 31, 2016 to Lightower Fiber Networks II, LLC of Boxborough, MA (formerly Sidera Networks of Long Island, Inc. of Melville, NY) as indicated above.” Extend RFP #12-27-0606: Banking Services Opening Date: June 21, 2012 Term of Contract: September 1, 2012 – August 31, 2013 First Extension of Contract: September 1, 2013 – August 31, 2014 Second Extension of Contract: September 1, 2014 – August 31, 2015 Third Extension of Contract: September 1, 2015 – August 31, 2016 (Supporting Information – Bid Recommendation Memo) The above-referenced RFP for banking services was originally awarded at the August 29, 2012 Board Meeting. The current contract expires on August 31, 2015 and the specifications provide an option to extend the original contract for four additional years in one-year increments. M&T Bank of Fishkill, NY has agreed to extend the contract with no increase in price, under the same terms and conditions, and in accordance with the original bid specifications. The service provided by the awarded vendor during the initial term and the extended terms of the contract was satisfactory. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, extends RFP #12-27-0606: Banking Services for the period of September 1, 2015 through August 31, 2016 to M&T Bank of Fishkill, NY as indicated above.” Extend RFP #13-04-0731: Insurance Services for Group Term Life Opening Date: July 31, 2012 Original Term of Contract: September 1, 2012 – August 31, 2013 First Extension of Contract: September 1, 2013 – August 31, 2014 Second Extension of Contract: September 1, 2014 – August 31, 2015 Third Extension of Contract: September 1, 2015 – August 31, 2016 (Supporting Information – Bid Recommendation Memo) The above-referenced RFP for insurance services for group term life was originally awarded at the August 29, 2012 Board Meeting. The current contract expires on August 31, 2015, and the specifications provide an option to extend the original contract for four additional years in one-year increments. Bollinger, Inc. of Short Hills, NJ has been bought out by Arthur J. Gallagher & Co. of New York, NY, and they have agreed to extend the contract with no increase in price, under the same terms and conditions, and in accordance with the original bid specifications. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, extends RFP #13-04-0731: Insurance Services for Group Term Life for the period of

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September 1, 2015 through August 31, 2016 to Arthur J. Gallagher & Co. of New York, NY as indicated above.”

Extend Bid #13-44-0516: Educational Support Materials Opening Date: May 16, 2013 Original Term of Contract: September 1, 2013 – August 31, 2014 First Extension of Contract: September 1, 2014 – August 31, 2015 Second Extension of Contract: September 1, 2015 – August 31, 2016 (Supporting Information – Bid Recommendation Memo) The above-referenced bid for the printing of educational support materials was originally awarded at the June 26, 2013 Board Meeting. The current contract expires on August 31, 2015, and the specifications provide an option to extend the original contract for two additional years in one-year increments. Concept Printing, Inc. of Bergenfield, NJ; Phoenix Graphics, Inc. of Rochester, NY; and Sterling North America of Deer Park, NY have agreed to extend the contract with no increase in price, under the same terms and conditions, and in accordance with the original bid specifications. The service provided by the awarded vendors during the initial term and the extended term of the contract was satisfactory. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, extends Bid #13-44-0516: Educational Support Materials for the period of September 1, 2015 through August 31, 2016 to Concept Printing, Inc. of Bergenfield, NJ; Phoenix Graphics, Inc. of Rochester, NY; and Sterling North America of Deer Park, NY as indicated above.”

Extend RFP #14-02-0808: Construction Manager Services Opening Date: August 8, 2013 Original Term of Contract: October 1, 2013 – September 30, 2014 with an option to renew for four additional years in one-year increments First Extension of Contract: October 1, 2014 – September 30, 2015 Second Extension of Contract: October 1, 2015 – September 30, 2016 (Supporting Information – Bid Recommendation Memo) The above-referenced RFP for construction manager services was originally awarded at the September 18, 2013 Board Meeting. The current contract expires on September 30, 2015, and the specifications provide an option to extend the original contract for two additional years in one-year increments. School Construction Consultants, Inc. of Hauppauge, NY has agreed to extend the contract with no increase in price, under the same terms and conditions, and in accordance with the original bid specifications. The service provided by the awarded vendor during the initial term and the extended term of the contract was satisfactory.

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RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, extends RFP #14-02-0808: Construction Manager Services for the period of October 1, 2015 through September 30, 2016 to School Construction Consultants, Inc. of Hauppauge, NY as indicated above.” Extend Bid #14-16-0815: Printing of Exam Material & Processing for Mailing Opening Date: August 15, 2013 Original Term of Contract: October 1, 2013 – September 30, 2014 First Extension of Contract: October 1, 2014 – September 30, 2015 Second Extension of Contract: October 1, 2015 – September 30, 2016 (Supporting Information – Bid Recommendation Memo) The above-referenced bid for the printing of exam material and processing for mailing was originally awarded at the September 18, 2013 Board Meeting. The current contract expires on September 30, 2015, and the specifications provide an option to extend the original contract for two additional years in one-year increments. EDGE Document Solutions, LLC of Indianapolis, IN has agreed to extend the contract under the same terms and conditions, and in accordance with the original bid specifications, with an increase of $0.01 on line 9 for Presorted First Class Postage, per letter, and $2.00 per box for bulk shipping on line 12 and 13, per the United States Postal Service nationwide increase. The service provided by the awarded vendor during the initial term and the extended term of the contract was satisfactory. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, extends Bid #14-16-0815: Printing of Exam Material & Processing for Mailing for the period of October 1, 2015 through September 30, 2016 to EDGE Document Solutions, LLC of Indianapolis, IN as indicated above.” Extend Bid #14-54-0619: Snow Removal at Eastern Suffolk BOCES Facilities Opening Date: June 19, 2014 Original Term of Contract: September 1, 2014 – August 31, 2015 First Extension of Contract: September 1, 2015 – August 31, 2016 (Supporting Information – Bid Recommendation Memo) The above-referenced bid for snow removal at Eastern Suffolk BOCES facilities was originally awarded at the September 17, 2014 Board Meeting. The current contract expires on August 31, 2015, and the specifications provide an option to extend the original contract for two additional years in one-year increments. B & B Maintenance Services, Inc. of Ronkonkoma, NY and Stang Landscaping Corp. of Sayville, NY have agreed to extend the contract with no increase in price, under the same terms and conditions, and in accordance with the original bid specifications. The service provided by the awarded vendor during the initial term of the contract was satisfactory. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, extends Bid #14-54-0619: Snow Removal at Eastern Suffolk BOCES Facilities for the period of September 1, 2015 through August 31, 2016 to B & B Maintenance Services,

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Inc. of Ronkonkoma, NY and Stang Landscaping Corp. of Sayville, NY as indicated above.” Extend Bid #14-59-0717: Locksmith Services Opening Date: July 17, 2014 Original Term of Contract: October 1, 2014 – September 30, 2015 First Extension of Contract: October 1, 2015 – November 30, 2016 (Supporting Information – Bid Recommendation Memo) The above-referenced bid for locksmith services was originally awarded at the August 20, 2014 Board Meeting. The current contract expires on September 30, 2015, and the specifications provide an option to extend the original contract for two additional years in one-year increments. Suffolk Lock & Security Professionals of Lindenhurst, NY has agreed to extend the contract with no increase in price, under the same terms and conditions, and in accordance with the original bid specifications. The service provided by the awarded vendor during the initial term of the contract was satisfactory. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, extends Bid #14-59-0717: Locksmith Services for the period of October 1, 2015 through November 30, 2016 to Suffolk Lock & Security Professionals of Lindenhurst, NY as indicated above.” Extend Bid #15-01-0807: Advertisements – Legal Notices and Classified Ads Opening Date: August 7, 2014 Original Term of Contract: October 1, 2014 – September 30, 2015 First Extension of Contract: October 1, 2015 – September 30, 2016 (Supporting Information – Bid Recommendation Memo) The above-referenced bid for publishing advertisements, legal notices, and classified ads was originally awarded at the September 17, 2014 Board Meeting. The current contract expires on September 30, 2015, and the specifications provide an option to extend the original contract for two additional years in one-year increments. Creative Media Agency, LLC, of Mineola, NY; GBSA, Inc. d/b/a Graystone Group Advertising of Bridgeport, CT; and Sanna Mattson MacLeod-SMM Advertising of Smithtown, NY have agreed to extend the contract with no increase in price, under the same terms and conditions, and in accordance with the original bid specifications. The service provided by the awarded vendors during the initial term of the contract was satisfactory. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, extends Bid #15-01-0807: Advertisements – Legal Notices and Classified Ads for the period of October 1, 2015 through September 30, 2016 to Creative Media Agency, LLC, of Mineola, NY; GBSA, Inc. d/b/a Graystone Group Advertising of Bridgeport, CT; and Sanna Mattson MacLeod-SMM Advertising of Smithtown, NY as indicated above.”

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Award Bid #16-01-0716: Printing of NCR Forms Opening Date: July 16, 2015 Term of Contract: October 1, 2015 – September 30, 2016 with an option to extend for two additional years in one-year increments (Supporting Information – Bid Recommendation Memo, Award Report, and Disclosure Forms) The Purchasing Office solicited bids to procure the printing of NCR forms for various Eastern Suffolk BOCES locations. Bid specifications were developed in collaboration with the Communications and Research staff. Bids were requested for a total of 392 items. Bid packets were distributed to 15 vendors as a result of advertising and direct solicitation. Two bids were received. Based on the results received for this bid, the estimated annual expenditure is approximately $20,000. The Purchasing Office contacted the lowest responsible bidders, Mark Palmer Assoc. of Mamaroneck, NY and W.B. Mason Co., Inc. of Hauppauge, NY to negotiate better prices and the vendors indicated that the prices were firm. Mark Palmer Assoc. of Mamaroneck, NY and W.B. Mason Co., Inc. of Hauppauge, NY have provided services to Eastern Suffolk BOCES in the past and their performance has been satisfactory.

Vendor Number of Items

Recommended for Award Mark Palmer Assoc. Mamaroneck, NY

76

W.B. Mason Co., Inc. Hauppauge, NY

172

No bid received/no award 144

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, awards Bid #16-01-0716: Printing of NCR Forms to Mark Palmer Assoc. of Mamaroneck, NY and W.B. Mason Co., Inc. of Hauppauge, NY as indicated above and detailed in the supporting documentation.” Award Bid #16-08-0730: Dental Equipment Supply and Install Opening Date: July 30, 2015 Term of Contract: August 27, 2015 – August 31, 2016 with an option to extend for two additional years in one-year increments (Supporting Information – Bid Recommendation Memo, Award Report, and Disclosure Form) The Purchasing Office solicited bids for dental equipment, supplies, and the installation of new equipment for the Gary D. Bixhorn Technical Center. Bid specifications were developed in collaboration with the Career and Technical Education staff. Bid packets were distributed to four vendors as a result of advertising and direct solicitation. Two bids were received. Based on the results received for this bid, the estimated annual expenditure is approximately $71,000. The Purchasing Office contacted the lowest responsible bidder, Henry Schein Dental, a division of Henry Schein, Inc. of West Allis, WI, to negotiate better prices and the vendor indicated that the prices were firm. Henry Schein Dental, a

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division of Henry Schein, Inc. of West Allis, WI, has provided services to Eastern Suffolk BOCES in the past and their performance has been satisfactory. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, awards Bid #16-08-0730: Dental Equipment Supply and Install to Henry Schein Dental, a division of Henry Schein, Inc. of West Allis, WI, as indicated above and detailed in the supporting documentation.” Award/Extend/Reject Cooperative Bids (Supporting Information – Bid Recommendation Memos, Award Reports, and Disclosure Forms) As the lead agency for the Cooperative Bidding Program, all program bids require ESBOCES Board approval. RECOMMENDED MOTION: “WHEREAS, the Board of Cooperative Educational Services, First Supervisory District of Suffolk County (hereinafter “ESBOCES”), acts as the lead agency for participants in the Joint Municipal Cooperative Bidding Program (hereinafter the “Program”) organized pursuant to General Municipal Law §119-0 and Education Law §1950; and WHEREAS, ESBOCES has been delegated the responsibility for awarding program bids on behalf of certain participants as evidenced by ESBOCES possession of a duly adopted resolution by each of their governing boards; and WHEREAS, ESBOCES has solicited, duly received, and opened Bid #2013-060-0716: Glazing Services and Supplies (September 1, 2015 – August 31, 2016); Bid #2014-002-0218: Fine & Recycled Paper (October 1, 2015 – March 31, 2016); Bid #2014-002-0318: Fine & Recycled Paper (October 1, 2015 – March 31, 2016); Bid #2014-029-0325: Bus Supplies and Parts (Catalog Purchase) (September 1, 2015 – December 31, 2015); Bid #2014-037-0715: Custodial Liners and Gloves (October 1, 2015 – March 31, 2016); Bid #2014-038-1023: Small Wares (January 1, 2015 – December 31, 2015 with an option to extend for two additional years in one-year increments); Bid #2014-065-0715: Paint & Paint Supplies (September 1, 2015 – August 31, 2016); Bid # 2015-012-0714: Painting Services (October 1, 2015 – September 30, 2016 with an option to extend for two additional years in one-year increments); Bid #2015-019-0709R: Boiler, Kitchen Exhaust and Duct Cleaning (September 1, 2015 – August 31, 2016 with an option to extend for two additional years in one-year increments); Bid #2015-023-0604: Carpentry Services (September 1, 2015 – August 31, 2016 with an option to extend for two additional years in one-year increments); Bid #2015-043-0526: Integrated Pest Management (July 1, 2015 – August 31, 2016) pursuant to the terms of the Program; and WHEREAS, ESBOCES has analyzed and determined the lowest responsible bidder(s) for the above-referenced bids; BE IT RESOLVED, that on behalf of those Program Participants, ESBOCES extends Bid #2013-060-0716: Glazing Services and Supplies for the period of

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September 1, 2015 – August 31, 2016 to VIP 99, Inc. of Shirley, NY as indicated above and detailed in the supporting documentation. BE IT FURTHER RESOLVED, that on behalf of those Program Participants, ESBOCES extends Bid #2014-002-0218: Fine & Recycled Paper for the period of October 1, 2015 – March 31, 2016 to Quill Corporation of Lincoln, IL, and W.B. Mason, Co., Inc. of Hauppauge, NY as indicated above and detailed in the supporting documentation. BE IT FURTHER RESOLVED, that on behalf of those Program Participants, ESBOCES extends Bid #2014-002-0318: Fine & Recycled Paper for the period of October 1, 2015 – March 31, 2016 to Paper Mart, Inc. of East Hanover, NJ, and Quill Corporation of Lincoln, IL as indicated above and detailed in the supporting documentation. BE IT FURTHER RESOLVED, that on behalf of those Program Participants, ESBOCES extends Bid #2014-029-0325: Bus Supplies and Parts (Catalog Purchase) for the period of September 1, 2015 – December 31, 2015 to All Points Bus Upholstery & Supplies, Inc. of Bay Shore, NY; Bus Parts Warehouse of Manlius, NY; Long Island Truck Parts of Medford, NY; and Nesco Bus Maintenance, Inc. of Bay Shore, NY as indicated above and detailed in the supporting documentation. BE IT FURTHER RESOLVED, that on behalf of those Program Participants, ESBOCES extends Bid #2014-037-0715: Custodial Liners and Gloves for the period of October 1, 2015 – March 31, 2016 to APPCO Paper & Plastics Corp. of Island Park, NY; Central Poly-Bag Corp. of Linden, NJ; Dash Medical Gloves, Inc. of Franklin, WI; Interboro Packaging Corporation of Montgomery, NY; and Pyramid School Products of Tampa, FL as indicated above and detailed in the supporting documentation. BE IT FURTHER RESOLVED, that on behalf of those Program Participants, ESBOCES rescinds and re-awards an item on Bid #2014-038-1023: Small Wares from Calico Industries, Inc. of Annapolis Junction, MD, and re-awards the item to the next lowest responsible bidder meeting specifications, Bar Boy Products, Inc. of Farmingdale, NY, as indicated above and detailed in the supporting documentation. BE IT FURTHER RESOLVED, that on behalf of those Program Participants, ESBOCES extends Bid #2014-065-0715: Paint & Paint Supplies for the period of September 1, 2015 – August 31, 2016 to Fourman Corp. d/b/a Willis Paint of Roslyn Heights, NY; Interline Brands, Inc./Sexauer of Jacksonville, FL; Pollack Paint and Field of Yonkers, NY; Sherwin Williams Company of Plainview, NY; and Walsh & Hughes, Inc. d/b/a Velvetop Products of Huntington Station, NY as indicated above and detailed in the supporting documentation. BE IT FURTHER RESOLVED, that on behalf of those Program Participants, ESBOCES rejects Bid #2015-012-0714: Painting Services as indicated above and detailed in the supporting documentation.

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BE IT FURTHER RESOLVED, that on behalf of those Program Participants, ESBOCES awards Bid #2015-019-0709R: Boiler, Kitchen Exhaust and Duct Cleaning to Cunningham Duct Cleaning Co., Inc. of Bayport, NY as indicated above and detailed in the supporting documentation. BE IT FURTHER RESOLVED, that on behalf of those Program Participants, ESBOCES awards Bid #2015-023-0604: Carpentry Services to Madison Avenue Construction of West Islip, NY and Renu Contracting & Restoration, Inc. of Copiague, NY as indicated above and detailed in the supporting documentation. BE IT FURTHER RESOLVED, that on behalf of those Program Participants, ESBOCES rescinds and re-awards an item on Bid #2015-043-0526: Integrated Pest Management from Bug Fighters Etc., Inc. of Yaphank, NY and Verrazano Exterminating Corp. of St. James, NY and re-awards these zones to the next lowest responsible bidder meeting specifications, Paramount Pest Elimination, Inc. of Patchogue, NY as indicated above and detailed in the supporting documentation.”

F. Recommended Approval of Grants and Specially Funded Projects (Supporting Information – Summary of Grants)

The grants and specially funded projects in the following table have been reviewed programmatically by the Office of Planning and Program Improvement and reviewed fiscally by the Department of Business Services. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the acceptance of new grants/specially funded projects and adjustments as indicated in the last column of the following table:

2015 - 2016 Grants – Fiscal Approval Project Division/Office Amount

School Counselors in Central Islip Elementary Schools (SCCIES) Project #S215E130364-15 8/1/15 – 7/31/16

Office of the Chief Operating Officer/SAS

$381,872

Eastern Suffolk BOCES – Regional McKinney Vento Consortium Project #021254005 7/1/15 – 6/30/16

Office of the District Superintendent/FSSSI

$40,450

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2015 - 2016 Grants – Fiscal Approval Project Division/Office Amount

Eastern Suffolk BOCES – Brentwood McKinney Vento Consortium Project #0212154077 7/1/15 – 6/30/16


$55,600

Eastern Suffolk BOCES – William Floyd McKinney Vento Consortium Project #0212154078 7/1/15 – 6/30/16


$56,150

2014 - 2015 Grants – Fiscal Approval

Project Division/Office Amount Race to the Top – Regional Information Center Infrastructure and Data Project #557-15-0002 5/1/15 – 6/30/15

Educational Services

$1,142,245”

G. Recommended Approval of Personnel Report (Supporting Information)

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the actions contained within the following Personnel Report:

1. Leaves of Absence (a) Certificated (b) Civil Service 2. Resignations (a) Certificated (b) Civil Service

3. Terminations (a) Certificated (b) Civil Service (None) 4. Change of Status (a) Certificated (b) Civil Service 5. Probationary Appointments (a) Certificated (b) Civil Service 11

6. Appointments (a) Certificated (b) Civil Service (None) 7. Tenure Appointments (a) Certificated 8. Permanent Status (a) Civil Service

9. Special Appointments

(a) Summer Programs (b) Per Diem Substitutes and Hourly/Per Diem Workers (c) Additional Assignments (d) Casual Employees (e) Adult Education”

New Business H. Recommended Approval of Professional Services/Facility Use Contracts

The following Professional Services/Facility Use Contracts have been reviewed and are recommended for approval by the Cabinet member responsible for the department seeking the services. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the following professional services/facility use contracts:

2015-2016 School Year Consultant/

Vendor Division/

Office Service Dates Amount Expenses Blanch, Alice Educational

Services The vendor will provide consulting services to selected priority school districts and schools including parent/family conferences, community outreach, translations, data, and workshops.

8/27/15-6/30/16

$500 per day, for a total not to exceed $35,000

None

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Vendor Division/

Office Service Dates Amount Expenses Bridges Data and Professional Development


The vendor will provide training for assessment development that builds formative and interim assessments on clearly mapped dimensions that define what is being measured and meets the rigor of the Common Core Standards.

8/27/15-6/30/16

Various pricing as per

Addendum A, for a total not to

exceed $117,000

None

Commercial Driver Training, Inc.


The vendor will provide Eastern Suffolk BOCES students with training and curriculum for the tractor-trailer and bus/truck training programs.

9/21/15-6/20/16

$4,600 per student for the

tractor-trailer training course, and $3,500 per student for the

bus/truck training course, for a total not to

exceed $200,000

None

Cruz, Juana Office of the District Superintendent/FSSSI

The vendor will work with high needs/ targeted school districts on Long Island, specified by the New York State Education Department. The contractor will consult for accountability and data analysis to these specified school districts, along with technical assistance as required. The vendor will be working in both the Suffolk Long Island Regional Bilingual Education Resource Network Office, and the satellite office in Nassau County.

8/27/15-6/30/16


None

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Vendor Division/

Office Service Dates Amount Expenses Educational Design Consulting, LLC


The vendor will provide a resource specialist to work exclusively with high needs/ targeted school districts on Long Island. The contractor will be working in various school districts and in the Suffolk Long Island Regional Bilingual Education Resource Network Office, as well as the satellite office in Nassau County.

8/27/15-6/30/16


None

Extra Edge Learning Opportunities, Inc.


The vendor will provide a year-round enrichment institute that incorporates a range of academic activities/classes for students with exceptional interest and ability. Curricula for the year-round enrichment programs for elementary students will include literacy, science, math, and technology.

9/1/15-6/30/16

$68 per student, for a total not to exceed $27,200

None

Independent Readers and Writers, LLC


The vendor will provide regional and/or in-district professional development related to literacy staff development.

8/27/15-6/30/16

$1,300 per day, for a total not to exceed $33,800

None

14


Vendor Division/

Office Service Dates Amount Expenses Krolikowski, David


The vendor will provide consultations, in-service training, and/or evaluations for augmentative and assistive communication referrals. Consultations will provide for in-service training and related strategies, as well as troubleshooting for equipment related issues. In addition, the vendor will provide written reports in accordance with departmental guidelines for all consultations and evaluations.

9/1/15-6/30/16

$175 per hour, for a total not to exceed $30,000

None

Learning Sciences International, LLC


The vendor will provide training on the Marzano Center Essentials for Achieving Rigor.

9/1/15-6/30/16


Addendum A, for a total not to exceed $16,200

Not to exceed $5,400

(participant materials)

Pal-O-Mine Equestrian, Inc.


The contractor will provide work-based learning and career mentoring, and hands-on work experience in a farm setting to Alternative to Incarceration Program.

9/1/15-6/30/16

$375 per week, per group, for a

total not to exceed $33,000

None

Pal-O-Mine Equestrian, Inc.


This is a facility use contract with Pal-O-Mine Equestrian, Inc. that will allow the Alternatives to Incarceration Program to use classroom and storage space at 829 Old Nichols Road, Islandia, NY.

7/1/15-6/30/16

$275 per room, for a total not to exceed $5,500 (facility usage

fee)

None

15


Vendor Division/

Office Service Dates Amount Expenses School Improvement Evaluation Network


The vendor will work with high needs/targeted school districts on Long Island specified by the New York State Education Department with on-site visitations, consultations, professional development, school improvement evaluations, initiatives, and technical assistance. The vendor will be working in the Suffolk Long Island Regional Bilingual Education Resource Network Office, as well as the satellite office in Nassau County.

8/27/15-6/30/16


None

W. Alternative Solutions, Inc. (amendment)


This is an amendment to the “Description of Services,” “Payment terms,” and the “Attachment” of the existing agreement. Due to the resignation of an assistant principal within the Department of Special Education, the contractor will serve as the interim assistant principal at the Sayville Academic Center. The duties performed will be as follows: to hire and evaluate staff, coordinate student recommendations and approvals for placement, and execute administrative responsibilities related to the daily functions of school programming.

7/1/15-12/31/15


“attached," for a total not to

exceed $67,124

None”

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I. Recommended Acceptance of Professional Services/Facility Use Contracts

Item #60 of the July 8, 2015 Organizational Meeting Minutes authorizes the Purchasing Agent to execute contracts “for the purchase or lease of goods and/or services for amounts less than $20,000 per vendor, per year, where competitive bidding is not required, and where the budget contains adequate appropriations to cover such obligations. A report concerning the contracts and/or agreements shall be made at the next Board meeting after execution of such contracts and/or agreements.” A report of the contracts and/or agreements that were approved by the Purchasing Agent follows.

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby accepts the following report of professional services/facility use contracts that were approved by the Purchasing Agent:

2015-2016 School Year

Consultant/ Vendor

Division/ Office Service Dates Amount Expenses

Archer, Anita, Ph.D., Inc.


The vendor will provide training on the strategies of explicit instruction.

11/13/15-6/30/16

$3,500 per day, for a total not to exceed

$3,500

None

Bridges Data and Professional Development, Inc.


The vendor will provide up to 24 days of data analysis and/or workshops for Eastern Suffolk BOCES Student Data Services, covering advanced techniques for using data from State Assessments to improve instruction.

8/27/15-6/30/16

$800 per day, for a total not

to exceed $19,200

None

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Vendor Division/

Office Service Dates Amount Expenses DataMomentum, Inc.


The vendor will develop a website to fulfill the requirement of the Arts in Education Model Development and Dissemination (AEMDD) Grant. The content of the website will include a series of modules including menu, event, forum, page, contact, resource, blot, chat, and webinar sign-up management. Special attention will be given to optimizing ease of use, quickly find information, and a consistent flexible design interface.

8/1/15-9/30/15

Various pricing, as per

Addendum A, for a total not

to exceed $16,185

None

Distinctive Educator's Institute, Inc.


The vendor will provide professional development on best literacy practices.

7/27/15-6/30/16



to exceed $18,750

None

Ferrara-Sherry, Dr. Donna


The vendor will prepare the final Evaluation Report for the Title III Part A of No Child Left Behind (Nassau), required by the New York State Education Department and stated in the contract for the Title III Consortium.

7/1/15-8/31/15


to exceed $2,500

None

Grant, Scott G. Educational Services

The vendor will provide training on the New York State Social Studies Toolkit.

7/9/15-6/30/16


$15,000

None

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Vendor Division/

Office Service Dates Amount Expenses Hampton Bays Middle School


This is a facility use contract for the use of 10 classrooms by the Adult Literacy Program at the Hampton Bays Middle School located at 70 Ponquogue Avenue, Hampton Bays, NY 11946.

8/31/15-6/30/16

Not to exceed $2,500

(security fee)

None

Kussin, Dr. Steven


The vendor will offer workshops on building a master schedule.

7/1/15-6/30/16


$6,300

None

Letts, Nancy Educational Services

The vendor will work with groups of classroom teachers at identified grade levels to support the development of diverse approaches to instructional delivery designed to more actively engage students in the development of the content and concepts being taught.

7/15/15-6/30/16


$14,000

Not to exceed

$400 (travel)

Marolla, Jill Educational Services

The vendor will provide Finance Manager training and support on the following modules: Payroll, Human Resources, Negotiations, and Accounting. In addition, the vendor will help design and implement our strategic plan for Finance Manager support and call tracking.

7/1/15-6/30/16

$50 per hour, for a total not

to exceed $19,500

None

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Vendor Division/

Office Service Dates Amount Expenses New York State School Counselor Association (NYSSCA)


The vendor will provide training on the National Model Framework for Counseling.

9/1/15-6/30/16


to exceed $1,200

Not to exceed

$700 (lodging);

Not to exceed

$500 (travel)

Regan, Victoria Educational Services

The vendor will provide the Brentwood UFSD with a 4410 Pre-School Cost Report, as well as Pre-School, Medicaid, and Special Education reporting for our component school districts.

8/14/15-6/30/16


Schedule A, for a total not to

exceed $9,000

None

Reinecke, Dana Educational Services

The vendor will provide professional development in Applied Behavioral Analysis training.

10/1/15-6/30/16



to exceed $4,500

None

Visual Software, Inc.

Management Services

The vendor will upgrade and maintain the Regional Transportation Financial System (RTFS) software for the Eastern Suffolk BOCES Regional Transportation Program.

7/1/15-6/30/16

$135 per hour, for a total not

to exceed $19,900

None”

J. Recommended Approval to Declare Property as Surplus and Authorize Disposal

(Supporting Information – Listing of Property)

The Capital Asset Management Department has submitted a list of property that it has determined to be obsolete technology, broken/irreparable, excess inventory, or have minimal/no value. These available items have been offered agency-wide and are not needed by any of our divisions or programs. These items are from various programs and have no known immediate or foreseeable use by Eastern Suffolk BOCES.

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RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby declares the property on the listing included in the supporting information as surplus and authorizes the disposal of the property in accordance with Board policy.”

K. Recommended Acceptance of a Donation It is recommended by the Manager of Administrative Services that the Board

approve the following donated item. This donation has been reviewed by the Capital Asset Management Department and the building administrators and/or program director. The educational value, health and safety standards, and compatibility with current facilities have been assessed and it has been determined that this donation will enhance our educational programs. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby accepts the following donation:

Donor Name, Town & State Division/Office Item Microsoft Corporation Christina Thoresen Redmond, WA


Surface Pro 3”

L. Recommended Approval of a Proposal with Xerox Corporation This is a proposal for a four-year deferred payment plan of a Xerox WC7970P networked copier for use in the Operations and Maintenance Department at the Bixhorn Technical Center, Room 101. This equipment is being purchased through ESBOCES Bid #2013-044-0530 that provides for a zero-interest deferred payment plan. The estimated cost is $17,830.56 for equipment and maintenance costs, and 20,000 copies per month; additional black and white copies at $.0039, and approximately 640 color copies per month billed at $.039 per copy. The monthly cost is changing from $30 for maintenance only and a per copy charge per month to $371.47 for 20,000 copies per month. This is a replacement for an obsolete machine. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the Xerox WC7970P networked copier for use in the Operations and Maintenance Department at the Bixhorn Technical Center, Room 101, in the estimated amount of $17,830.56.”

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M. Recommended Approval of a Proposal with Xerox Corporation This is a proposal for a four-year deferred payment plan of a Xerox WC7970P networked copier for use in the Professional Development and Curriculum and Assessment Programs at the Instructional Support Center. This equipment is being purchased through ESBOCES Bid #2013-044-0530 that provides for a zero-interest deferred payment plan. The estimated cost is $19,750.56 for equipment and maintenance costs, and 75,000 copies per month; additional black and white copies at $.0039, and approximately 1,666 color copies per month billed at $.039 per copy. The monthly cost is changing from $728.35 for 25,000 copies per month to $411.47 for 75,000 copies per month. This is a replacement for an obsolete machine.

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the Xerox WC7970P networked copier for use in the Professional Development and Curriculum and Assessment Programs at the Instructional Support Center in the estimated amount of $19,750.56.”

N. Recommended Approval of a Proposal with Xerox Corporation This is a proposal for a four-year deferred payment plan of a Xerox WC7970P networked copier for use in the Sayville Academic Center at the Seneca Middle School in Holbrook, NY. This equipment is being purchased through ESBOCES Bid #2013-044-0530 that provides for a zero-interest deferred payment plan. The estimated cost is $18,790.56 for equipment and maintenance costs, and 75,000 copies per month; additional black and white copies at $.0039; and approximately 250 color copies per month billed at $.039 per copy. The monthly cost is $391.47 for 75,000 copies per month. This is a new machine. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the Xerox WC7970P networked copier for use in the Sayville Academic Center at the Seneca Middle School in Holbrook, NY in the estimated amount of $18,790.56.”

O. Recommended Approval of an Amendment to the Agreement with N. Harris

Computer Corporation (Supporting Information – Amendment to Agreement and Disclosure Form) This amendment to the agreement with N. Harris Computer Corporation is to

include the Hosted Web Application Use Fees - Schedule J for the use and support of the WinCap software with Eastern Suffolk BOCES. The fees shall be extended for an additional one-year term commencing on July 1, 2015 and ending on June 30, 2016 at a cost not to exceed $76,000.

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RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the amendment to the agreement with N. Harris Computer Corporation to include the Hosted Web Application Use Fees - Schedule J, and extends for an additional one-year term commencing on July 1, 2015 and ending on June 30, 2016 at a cost not to exceed $76,000.”

P. Recommended Approval of an Agreement with Proquest, LLC (Supporting Information – Agreement and Disclosure Form)

This is a license agreement with Proquest, LLC that will provide access and the use of products listed on the revised order form for internal research or educational purposes related to the Virtual Reference Collection Service for a one-year term commencing on August 26, 2015 and ending on August 25, 2016 at a cost not to exceed $520,000.

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the license agreement with Proquest, LLC for a one-year term commencing on August 26, 2015 and ending on August 25, 2016 at a cost not to exceed $520,000.”

Q. Recommended Approval of an Amendment to the Agreement with PLS 3rd Learning

(Supporting Information – Amendment to Agreement and Disclosure Form) This amendment to the agreement with PLS 3rd Learning will allow PLS 3rd

Learning to continue to provide access and service maintenance for the URL/gateway linking the Eastern Suffolk BOCES Assessment Reporting System (BARS) to NYLearns assessment questions and resources and 100 NYLearns user accounts providing system access in the registered environment specifically as it relates to My Curriculum and Publish Your Best!, including assessments, educational resources, and instructional content for an additional one-year term commencing on September 22, 2015 and ending on September 21, 2016 at a cost not to exceed $10,000.

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the amendment to the agreement with PLS 3rd Learning, extending the agreement for an additional one-year term commencing on September 22, 2015 and ending on September 21, 2016 at a cost not to exceed $10,000.”

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R. Recommended Approval of an Amendment to the Agreement with Learning Resources Network (LERN) (Supporting Information – Amendment to Agreement and Disclosure Form)

This is an amendment to the agreement with Learning Resources Network (LERN) that will extend the agreement for an additional one-year term commencing on September 1, 2015 and ending on August 31, 2016 at no cost to Eastern Suffolk BOCES.

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the amendment to the agreement with Learning Resources Network (LERN) for an additional one-year term commencing on September 1, 2015 and ending on August 31, 2016 at no cost to Eastern Suffolk BOCES.”

S. Recommended Approval of an Amendment to the Agreement with Advanced Assessment Systems, Inc. (d/b/a LinkIt!)

(Supporting Information – Amendment to Agreement and Disclosure Form) This amendment to the agreement with Advanced Assessment Systems, Inc.

(d/b/a LinkIt!) will enable Eastern Suffolk BOCES to respond to program requests for which it provides New York State reporting services in order to assist such school districts in utilizing LinkIt!, which is a comprehensive software tool that can manage student assessment data aligned with state and Common Core standards, as well as the school districts’ own locally developed curricula initiatives for a one-year term commencing on September 1, 2015 and ending on August 31, 2016 at a cost not to exceed $150,000.

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the amendment to the agreement with Advanced Assessment Systems, Inc. (d/b/a LinkIt!) for a one-year term commencing on September 1, 2015 and ending on August 31, 2016 at a cost not to exceed $150,000.”

T. Recommended Approval of a Multi-Year Service Agreement – Project #FWAN-HAU-060315-2015-2020/Fiber WAN Project for the Hauppauge Union Free School District

(Supporting Information – Agreement) This is a five-year, multi-year service agreement for the renewal of the original

Flexible Private Line Fiber WAN Network for the Hauppauge Union Free School District. The estimated cost for the project is $165,528.

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative

Educational Services, First Supervisory District of Suffolk County, hereby approves the Hauppauge Union Free School District’s Fiber WAN Project #FWAN-HAU-060315-2015-2020 for an estimated cost of $165,528.”

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U. Recommended Approval of an Agreement with Forecast5 Analytics, Inc. (Supporting Information – Agreement and Disclosure Form) This agreement with Forecast 5 Analytics, Inc. will allow Eastern Suffolk BOCES

to offer 5Sight, which delivers data and interactive analytics covering key areas of school operations including staffing and compensation, academic performance, enrollment trends and demographics, English language learners, and budget performance. This one-year agreement commences on September 1, 2015 and ends on August 31, 2016 at a cost not to exceed $100,000.


Educational Services, First Supervisory District of Suffolk County, hereby approves the agreement with Forecast5 Analytics, Inc. for a one-year term commencing on September 1, 2015 and ending on August 31, 2016 at a cost not to exceed $100,000.”

V. Recommended Approval of an Agreement with TechTiles, LLC (Supporting Information – Agreement and Disclosure Form)

This agreement with TechTiles, LLC will allow Eastern Suffolk BOCES to offer a software application to effectively and efficiently perform forms automation and workflow design and process for a one-year term commencing on September 1, 2015 and ending August 31, 2016 at a cost not to exceed $250,000, which will be offset by district participation. RECOMMENDED MOTION: "BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the agreement with TechTiles, LLC for a one-year term commencing on September 1, 2015 and ending on August 31, 2016 at a cost not to exceed $250,000, which will be offset by district participation.”

W. Recommended Approval of an Agreement with iTutor.com, Inc. (Supporting Information – Agreement and Disclosure Form) This agreement with iTutor.com, Inc. will allow Eastern Suffolk BOCES to offer an

online tutoring platform for all subjects, as well as offer K-12 test prep programs, advanced placement instruction, credit recovery, and face-to-face homebound instruction. This one-year agreement commences on September 1, 2015 and ends on August 31, 2016, at a cost not to exceed $60,000.


Educational Services, First Supervisory District of Suffolk County, hereby approves the agreement with iTutor.com, Inc. for a one-year term commencing on September 1, 2015 and ending on August 31, 2016 at a cost not to exceed $60,000.”

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X. Recommended Approval of an Amendment to the Agreement with eSchool Data, LLC

(Supporting Information – Amendment to Agreement and Disclosure Form) This amendment to the agreement with eSchoolData, LLC will delete the existing

Exhibit B - Fee Schedule and replace it with a new Exhibit B - Fee Schedule, which includes small and large school district rates. The term of this agreement commenced on July 1, 2015 and ends on June 30, 2016, at a cost not to exceed $2,000,000. All other terms of the existing agreement shall remain in full force and effect.


Educational Services, First Supervisory District of Suffolk County, hereby approves the amendment to the agreement with eSchool Data, LLC, for a one-year term commencing on July 1, 2015 and ending on June 30, 2016, at a cost not to exceed $2,000,000. All other terms of the existing agreement shall remain in full force and effect.”

Y. Recommended Approval of an Amendment to the Agreement with Custom

Computer Specialists, Inc. (Supporting Information – Amendment to Agreement and Disclosure Form) This amendment to the agreement with Custom Computer Specialists, Inc. will

delete the existing Exhibit A, Section 2.1 of the agreement and replace it with the new Exhibit A, Section 2.1, in order to include a full fee schedule and description of products. The term of this agreement commenced on July 1, 2015 and ends on June 30, 2016, at a cost not to exceed $3,000,000. All other terms of the existing agreement shall remain in full force and effect.


Educational Services, First Supervisory District of Suffolk County, hereby approves the amendment to the agreement with Custom Computer Specialists, for a one-year term commencing on July 1, 2015 and ending on June 30, 2016, at a cost not to exceed $3,000,000. All other terms of the existing agreement shall remain in full force and effect.”

Z. Recommended Approval of Pricing for School Lunch Program (Supporting Information – A` La Carte Pricing List) A review of the current breakfast and lunch prices charged by Eastern Suffolk

BOCES, compared to neighboring school districts, indicates that the current meal price of $3.00 per meal should remain unchanged for the 2015-2016 school year. Due to the requirements of the Healthy Hunger-Free Kids Act, Whitsons’, the agency’s food service management company, will continue to charge $3.422 per meal. The difference in the per lunch cost is covered by an allocation in the Special Education budget, as the $3.00 per lunch cost is already higher than most of the surrounding school districts. It is therefore recommended by the Manager

26

of Administrative Services that the Board approve the student charge of $3.00 per meal for breakfast and lunch, as well as the a` la carte pricing for the 2015-2016 school year.

RECOMMENDED MOTION: "BE IT RESOLVED, that the Board of Cooperative

Educational Services, First Supervisory District of Suffolk County, hereby approves the student charge of $3.00 per meal for breakfast and lunch, as well as the a` la carte prices for the 2015-2016 school year.”

AA. Recommended Approval and Acceptance of Policy Statement for Free and

Reduced Price Meals or Free Milk and 2015 - 2016 Income Eligibility Guidelines for Free and Reduced Price Meals

(Supporting Information - Policy Statement and Income Eligibility Guidelines) Federal regulations require that school districts wishing to participate in the

federally assisted National School Lunch Program must approve the policy statement for free and reduced price meals including the family income eligibility criteria. Although the policy is the same as in the past, the income eligibility numbers have been adjusted for inflation. It is recommended by the Manager of Administrative Services that the Board approve and accept the Free and Reduced Price Meal Policy Statement including the Family Income Eligibility Criteria.


Educational Services, First Supervisory District of Suffolk County, hereby approves and accepts the Free and Reduced Price Meal Policy Statement including the Family Income Eligibility Criteria.”

BB. Recommended Approval of an Amendment to the Lease Agreement with the Port

Jefferson Union Free School District (Supporting Information – Amendment to Lease Agreement) It is recommended by the Manager of Administrative Services that the Board

approve this amendment to the lease agreement between Eastern Suffolk BOCES and the Port Jefferson Union Free School District for the use of the Jefferson Academic Center for a five-year period commencing on June 29, 2017 and ending on June 28, 2022. The total annual base rent from June 29, 2017 to June 28, 2018 will be $399,609.57. The annual base rent will increase in years two through five by the property tax cap allowable growth factor (i.e. the lesser of 2% or the CPI-U). In addition to the annual base rent, Eastern Suffolk BOCES will pay $67,928.32 each year, representing agreed-upon compensation for the district issuing a bond to fund renovations to the property as described in the lease. Such additional rent shall not increase during the lease term extension. This lease agreement was developed by a committee of supervisory district and Eastern Suffolk BOCES representatives, fulfills the New York State Education Department Special Education Space Requirement Plan, and is in the best financial interest of the supervisory district.

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RECOMMENDED MOTION: "BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the lease agreement with the Port Jefferson School District for the use of the Jefferson Academic Center for a five-year period commencing on June 29, 2017 and ending on June 28, 2022. The total annual base rent from June 29, 2017 to June 28, 2018 will be $399,609.57. The annual base rent will increase in years two through five by the property tax cap allowable growth factor (i.e. the lesser of 2% or the CPI-U). In addition to the annual base rent, Eastern Suffolk BOCES will pay $67,928.32 each year, representing agreed-upon compensation for the district issuing a bond to fund renovations to the property as described in the lease. Such additional rent shall not increase during the lease term extension. This lease agreement was developed by a committee of supervisory district and Eastern Suffolk BOCES representatives, fulfills the New York State Education Department Special Education Space Requirement Plan, and is in the best financial interest of the supervisory district.”

CC. Recommended Approval to Extend the Long Term Disability Group Policy with

Reliance Standard (Supporting Information – Extension Letter from Reliance Standard) Reliance Standard has agreed to extend the existing Long Term Disability Group

Policy for a one-month term commencing on September 1, 2015 and ending on October 1, 2015 with no change in rate. A new contract with Unimerica will be recommended for approval at the September 30, 2015 Regular Board Meeting.


Educational Services, First Supervisory District of Suffolk County, hereby recommends approval to extend the existing Long Term Disability Group Policy with Reliance Standard for a term commencing on September 1, 2015 and ending on October 1, 2015.”

DD. Recommended Approval of Board Committee Chairs and Memberships for the

2015-16 School Year (Supporting Information – Guidelines) RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative

Educational Services, First Supervisory District of Suffolk County, hereby approves the chairs and membership of each of the three Board Committees for the 2015-16 school year.”

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EE. Recommended Approval for Authorization to Direct the New York State Health Insurance Program (NYSHIP) to Extend Eligibility for Coverage to the Domestic Partners of its Eastern Suffolk BOCES Employees

(Supporting Information – Agreement) RECOMMENDED MOTION: “WHEREAS, the Board of Cooperative Educational

Services, First Supervisory District of Suffolk County, as a Participating Employer in NYSHIP, does hereby notify the Employee Benefits Division (EBD) that it has elected to extend eligibility for coverage to the domestic partners of its employees, vestees, and retirees.

NOW, THEREFORE, BE IT RESOLVED, that the Board of Cooperative

Educational Services, First Supervisory District of Suffolk County, authorizes the Board President to execute the aforementioned agreement on its behalf and agrees to use the eligibility criteria and enrollment forms provided by the EBD.”

FF. Recommended Ratification of the Memorandum of Understanding Between

Eastern Suffolk BOCES and the CSEA Adult Nursing Instructors Unit and Authorization of the Chief Operating Officer to Execute the Resulting Collective Bargaining Agreement

(Supporting Information – Under Separate Cover) RECOMMENDED MOTION: “WHEREAS, the negotiating representatives for the

Board of Cooperative Educational Services, First Supervisory District of Suffolk County (hereinafter referred to as “ESBOCES”), reached agreement on the terms of a Memorandum of Understanding (“MOU”) with the CSEA Adult Nursing Instructors Unit (hereinafter referred to as “CSEA ANI Unit”) setting forth the terms of a collective bargaining agreement between the parties for the period from July 1, 2013 through June 30, 2020 that is subject to Board approval; and

WHEREAS, that Memorandum of Understanding provides that it is subject to

ratification by members of the bargaining unit and the Board; and WHEREAS, the Board has been advised that members of the bargaining unit

have ratified the Memorandum of Understanding; THEREFORE, BE IT RESOLVED, that the Memorandum of Understanding with

the CSEA ANI Unit, setting forth the terms of a collective bargaining agreement between the parties for the period from July 1, 2013 through June 30, 2020 is hereby ratified; and

BE IT FURTHER RESOLVED, that the Chief Operating Officer is hereby

authorized to execute the resulting collective bargaining agreement between ESBOCES and the CSEA ANI Unit on behalf of ESBOCES.”

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GG. Recommended Approval of the 2015-16 Professional Development Plan (Supporting Information – 2015-16 Professional Development Plan) Under Section 100.2 (dd) of the Commissioner's Regulations, superintendents of

schools and district superintendents must annually certify to the New York State Education Department that their districts or BOCES have complied with their professional development plans for the current school year and have professional development plans in place for the upcoming school year.


Educational Services, First Supervisory District of Suffolk County, hereby approves the Professional Development Plan for the 2015-16 school year.”

HH. Recommended Approval for Students and Staff to Visit the U.S. Military Academy,

West Point, and the Purple Heart Museum Recommendation is made to approve the attendance of 50 National Junior ROTC

cadets and five chaperones from the William Floyd High School National Junior ROTC Program to visit the U.S. Military Academy, West Point, and the Purple Heart Museum in New Windsor, NY on Monday, September 14, 2015. Visiting these destinations aligns with the current curriculum and will further the cadets' knowledge in the National Junior ROTC Program. The total cost to the agency for transportation is $1,493. The funds required to cover the cost of this trip were appropriated in the 2015-2016 budget.


Educational Services, First Supervisory District of Suffolk County, hereby approves the attendance of 50 National Junior ROTC cadets and five chaperones from the William Floyd High School National Junior ROTC Program to attend a field trip on Monday, September 14, 2015 to the U.S. Military Academy, West Point, and the Purple Heart Museum, in New Windsor, NY.”

II. Recommended Approval for Students and Staff to Attend the Audio Engineers

Society Convention Recommendation is made to approve the attendance of 42 students and four staff

members from the Harry B. Ward Technical Center’s Audio Production class to attend the Audio Engineers Society Convention at the Jacob Javits Convention Center located at 655 West 34th Street, New York, NY on Thursday, October 29, 2015. Students will be able to see and handle all of the newest products and immerse themselves into an industry related event. They will become more familiar with current industry related technologies before the general public. The only cost to the agency is approximately $1,203 for bus transportation.

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RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the attendance of 42 students and four staff members from the Harry B. Ward Technical Center’s Audio Production Class to attend the Audio Engineers Society Convention at the Jacob Javits Convention Center located at 655 West 34th Street, New York, NY on Thursday, October 29, 2015.”

JJ. Board Policy – First Reading (Supporting Information – Policies)

Policy Number Policy Title 4538 Cellular Telephones/Smartphones 6100 Dignity for All Students Act

IX. Additional Items – Separate Vote Recommended Appointment of a Voting Delegate and Alternate Voting Delegate for the

New York State School Boards Association’s Annual Business Meeting Scheduled on Tuesday, October 20, 2015 in New York, NY

X. Presentations and Reports to the Board XI. Board Commentary XII. Adjournment

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agenda iv. comments from the district superintendent

Documents