MINUTES WORK SESSION

WARE COUNTY BOARD OF COMMISSIONERS MONDAY DECEMBER 11, 2017

2:00 p.m.

The Ware County Board of Commissioners held a Work Session, Monday December 11, 2017 at 2:00 p.m. in the Ware County Commission Chambers with Chairman Jimmy Brown presiding.

CALL TO ORDER

COMMISSIONERS PRESENT

COMMISSIONERS ABSENT

STAFF PRESENT

PRESS

INVOCATION

PLEDGE OF ALLEGIANCE

GUEST

Chairman Jimmy Brown

Commissioners: Danny Turner, Steve Barnard, Jerry Pope and Carlos Nelson

None

County Manager Scott Moye; County Clerk Anna S. Lane; County Attorney Anthony Rowell

Waycross Journal Herald Reporter Myra Thrift

The Invocation was given by Chairman Jimmy Brown

The Pledge of Allegiance was led by Commissioner Jerry Pope

Jana Dyke, Waycross-Ware County Development Authority

Mrs. Jana Dyke with Waycross-Ware County Developmental Authority gave an update to the Commission. The WWDA has been working to upload a lot of information to their website. Bailey International Egg Roll Company plans to have their ground breaking ceremony in January 2018. GATX has finished their lease terms and will be having a ground breaking ceremony in January 2018. The Senior Living Facility in the City of Waycross, County of Pierce, will have their ground breaking which will be a joint ground breaking ceremony. Prospects are still pending for our area. Next Site 360 has received our information and through their assistance we have one prospect we are working with. The prospect is a fast food type restaurant interested in opening a business on the comer of highway 82 and highway 84. Mrs. Dyke received a $20,000.00 grant while attending a conference in South Carolina for an organization to assist our area with partnerships. The goal is to strengthen some of the programs put in place last year. WWDA will also be participating in a program called Authentic Georgia through the Chamber of Commerce. WWDA attended the Rural Prosperity Summit in Tifton and was also a Community Sponsor to show support. The Summit helped with networking outside of the region. Small and large businesses are still being supported who are already invested in our community. Mrs. Dyke thanked everyone for their support.

AGENDA ITEMS

Work Session Minutes December 11, 2017

1

A. Generator Maintenance Bid Renewal County Manager Mr. Scott Moye presented the bid renewal for the generator maintenance for a three year period with Cowart Electric. This is the second renewal for the generator maintenance. Added to Regular Meeting Agenda

B. Request to Approve to Start Production of Replacement Ambulance

County Manager Mr. Scott Moye presented the request to initiate a new ambulance order to begin production. This takes approximately a year to build the vehicle. Every year and a half we submit the request to replace one of the older pieces of equipment which is a 2008 model with over 204,000 miles. Dr. Parham said the ambulance may be delivered in June if they receive the part or it could be later in September of2018. One ambulance needs to be replaced and a couple more will be coming up for replacement as well. There is a piggy back clause where if we order the new ambulance within the same year it will be for the same price. Negations were put in place with the former manager for six ambulances and four were promised. The current request is for the third of four ambulance request. Chairman Jimmy Brown said four were promised within the SPLOST tax. Commissioner Steve Barnard asked how many have been received so far, and Dr. Parham replied two. Chairman Brown added this will be the third ambulance. Commissioner Danny Turner asked if the purchase will be with the same manufacturer from before, and Dr. Parham replied yes. Commissioner Turner asked if there is less maintenance and Dr. Parham referred to Vehicle Maintenance Department Head Mr. Barry Cox for input. Mr. Cox replied they are trying to use all Chevrolet parts due to the service being better. The body of the ambulance has been cut down by a foot which also helps. Mr. Cox said two of the other ambulances can be surplused. County Manager Scott Moye asked if the new ambulance would have to be modified, and Mr. Cox replied yes. Commissioner Turner asked about the fuel conservative adjustment and Mr. Cox said it is for the omission control. Mr. Cox added when the ambulance comes from the factory it has the part installed, but with the part the ambulance is not able to idle. Once the piece is removed the ambulance is able to have increased fuel mileage. Dr. Parham thanked the Commission for approving the improvements. Dr. Parham added when he was hired with the County some crews had to be cut due to budget restraints and the County had to borrow ambulances. Mr. Cox added the County is in the best shape it has ever been in the past 32 years. Commissioner Turner said we have to thank the voters for the improvements due to the SPLOST funds.

Added to Regular Meeting Agenda

C. Request Approval of Employee Safety Incentive ($100.00 FIT & $50.00 PIT) to be paid on December 15, 2017

County Manager Mr. Scott Moye presented the approval to initiate the approval of the safety incentive pay for employees at $100.00 for full-time employees and $50.00 for part-time employees due to worker's compensation claims being low. This is an annual event the County does every year. Commissioner Danny Turner asked when was the last time the amount has been bumped up. County Manager Mr. Moye stated he is not sure if the amount has ever been increased. Commissioner Turner asked with things looking better if it may be possible to bump the amount up. County Manager Mr. Moye said the claims are low so the funds may be there. Commissioner Steve Barnard asked to consider the increase of$25.00 if possible.

Work Session Minutes December 11,2017

2

Added to Regular Meeting Agenda

D. Request Approval ofFY 2019 GDOTIFTA 5311 Application County Manager Mr. Scott Moye presented the FY 2019 GDOT transit application which is submitted every year. This is just to approve the MIDS application. Chairman Brown said a lot of people who are unable to afford transportation use this service. Commissioner Danny Turner asked if there are any changes within the contract, and County Manager Mr. Moye replied no.

E. Request Approval for the Ware County Health Department ADA Restroom Modification County Manager Mr. Scott Moye presented the award bid for the Ware County Health Department ADA restroom modification. One bid was received from RH Tyson in the amount of $20,791.00 to modify the existing restroom to be accessible for ADA. Engineer Brandon Wallace confirmed with only one bid being received the price is still reasonable. County Manager Mr. Moye added bids are low due to people wanting large projects and not small ones. Chairman Brown added he serves on the Health Department Board and every time he is at the Health Department, the place is packed. Added to Regular Meeting Agenda

F. Request Approval for 2018 Local Maintenance and Improvement Grant (LMIG) Resurfacing Improvements to Central Avenue County Manager Mr. Scott Moye presented the award bid for resurfacing improvements to Central Avenue for the County portion in the amount of $332,392.60 to J-Hiers Company, Inc. County Manager Mr. Moye said he has reached out to the City about completing their portion at the same time and has not received a response. Commissioner Danny Turner asked if the project is within the budget, and County Manager Mr. Moye replied yes. Added to Regular Meeting Agenda

G. Request Approval for 2017 Local Maintenance and Improvement Grant (LMIG) Drainage Improvements to Gilchrist Avenue Box Culvert County Manager Mr. Scott Moye presented the bid award for the 2017 drainage improvements to Gilchrist Avenue box culvert in the amount of96,179.37. Commissioner Danny Turner asked who the next low bidder was and County Manager Mr. Moye replied Larry Thrift at $107,193.00. Chairman Jimmy Brown said this is a needed project due to the road washing away. Added to Regular Meeting Agenda

H. Request Approval for 2017 Off System Safety Action Project-Intersection Improvements to Cherokee Avenue and North Augusta Avenue County Manager Mr. Scott Moye presented the 2017 off system safety project for the intersection improvements and realignment of Cherokee Avenue and North Augusta Avenue. The bid award is to Allen Owens Construction in the amount of$55,352.82. Chairman Jimmy Brown asked if we received a grant with this project, and County Manager Mr. Moye replied yes. A grant was received in the amount of $25,000.00. Mr. Michael Brooks is the one who recommended the project. Engineer Brandon Wallace said hopefully the project will begin during Christmas Break or Spring Break. The School Board is willing to re-route the traffic for the project to be completed. The time

Work Session Minutes December 11. 2017

3

frame will be based on the weather. The biggest concern is the temperature for the asphalt to set. Added to Regular Meeting Agenda

I. Request Approval for 2017 Local Maintenance and Improvement Grant (LMIG) Drainage Improvements to Birchwood Drive, Kentland Drive, O'Hara Drive, and Hillmont Drive County Manager Scott Moye presented the bid award for the maintenance and drainage improvements for Birchwood Drive, Kentland Drive, O'Hara Drive and Hillmont Drive to Allen Owens Construction in the amount of$108,017.92. Commissioner Danny Turner asked what the next bidder was and County Manager Mr. Moye replied Larry Thrift Construction in the amount of$126,006.00. Added to Regular Meeting Agenda

J. Reappointment of Mr. Jacob Strickland to the Ware County Board of Assessors County Manager Mr. Scott Moye presented the request for reappointment of Mr. Jacob Strickland to the Ware County Board of Assessors. Mr. Strickland's term expires the end of this calendar year. Added to Regular Meeting Agenda

NEW BUSINESS: None

COMMISSIONER ITEMS: None

COUNTY MANAGER ITEMS: Reminder of the Okefenokee Occasion being scheduled for January 9-11 , 2018.

COUNTY ATTORNEY ITEMS: None

ADJOURNMENT: A motion was made by Commissioner Danny Turner to adjourn the Work Session, Commissioner Carlos Nelson seconded the motion. The Work Session was adjourned at 2:29p.m.

Date proposed to be approved:

~ ML ~. rlfluL-Anna S. Lane, County Clerk

8, 2018 I

I If} do\[ Date } / .

These are unofficial meeting minutes of the Ware County Board of Commission for December 11,2017

Work Session Minutes December 11, 2017

4

MINUTES REGULAR MEETING

WARE COUNTY BOARD OF COMMISSIONERS December 11, 2017

5:00 p.m.

The Ware County Board of Commissioners held a Regular Meeting Monday December 11, 2017 at 5:00 PM in the Ware County Commission Chambers with Chairman Jimmy Brown presiding.

CALL TO ORDER Chainnan Jimmy Brown

COMMISSIONER'S PRESENT Chainnan Jimmy Brown, Commissioners: Jerry Pope, Carlos Nelson, Danny Turner and Steve Barnard

ABSENT None

STAFF PRESENT County Manager Scott Moye; County Clerk Anna S. Lane, and County Attorney Anthony Rowell

PRESS Waycross Journal Herald Reporter Myra Thrift

INVOCATION The Invocation was given by Human Resource Director Ed Cady

PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Commissioner Danny Tumer

APPROVAL OF AGENDA Motion was made by Commissioner Steve Barnard to approve the Agenda as proposed by County Manager Scott Moye with Commissioner Carlos Nelson seconding. The motion was carried unanimously. Chainnan Jimmy Brown asked the Commission if there is any further discussion on this item. Hearing None Commissioner Steve Barnard-aye; Commissioner Danny Turner- aye; Commissioner Carlos Nelson-aye; Commissioner Jerry Pope-aye; Chainnan Jimmy Brown-aye

EMPLOYEE OF THE MONTH for November 2017 Edward Cady Director of Human Resources Department and County Manager Scott Moye presented a certificate and a monetary gift to Mrs. Angie Gainey with The Ware County Recreation Department for being nominated Employee of the Month for November 2017. Mrs. Gainey has been with the County since 2015 where she started as a part-time employee and then promoted to full-time in August 2016. Mrs. Gainey does an excellent job with the Recreation Department and based on that she was nominated for employee of the month.

CONSENT ITEMS

Approval of Meeting Minutes for November 2017:

a.

b.

1

Work Sessions

Regular Meeting

November 13,2017

November 13,2017

Regular Meeting December 11, 2017

2

Motion was made by Commissioner Jerry Pope to approve the Consent Items as proposed by County Manager Scott Moye with Commissioner Carlos Nelson seconding. The motion was carried unanimously.

Chairman Jimmy Brown asked the Commission if there is any further discussion on this item.

Hearing None

Commissioner Jerry Pope-aye; Commissioner Carlos Nelson-aye; Commissioner Danny Turner-aye; Commissioner Steve Barnard-aye; Chairman Jimmy Brown-aye

REGULAR AGENDA ITEMS

A. Proclamation Santo Nino Day December 11,2017 Item A was struck from the agenda.

B. Generator Maintenance Bid Renewal County Manager Mr. Scott Moye presented the approval for the generator maintenance bid renewal for service with Cowart Electric for this coming calendar year 2018. Motion was made by Commissioner Steve Barnard to approve the bid, as presented by County Manager Mr. Moye, with Commissioner Danny Turner seconding. The motion was carried unanimously. Chairman Jimmy Brown asked the Commission if there is any further discussion on this item. Commissioner Barnard asked what the cost is for the service and County Manager Mr. Moye replied the cost is based on the service. Roll Call Vote: Commissioner Steve Barnard-aye; Commissioner Danny Turner; Commissioner Carlos Nelson­aye; Commissioner Jerry Pope aye; Chairman Jimmy Brown-aye

c. Approval to Start Production on Replacement Ambulance

County Manager Mr. Scott Moye presented the approval to initiate production of the replacement ambulance for EMS. This will take place in approximately a year in the amount of $168,951.64 budgeted for four ambulances out of the 2014 SPLOST over six years.

Commissioner Jerry Pope asked if this will replace one of the old ambulances, and County Manager Mr. Moye replied yes. The ambulance this will replace is a 2008 GMC model with approximately 204,000 miles. Commissioner Steve Barnard asked if this will be number three of the four ambulances, and County Manger Mr. Moye replied correct.

Chairman Jimmy Brown asked the Commission if there is any further discussion on this item.

Hearing none

Roll Call Vote:

Commissioner Jerry Pope-aye; Commissioner Carlos Nelson; Commissioner Danny Turner­aye; Commissioner Steve Barnard aye; Chairman Jimmy Brown-aye

Regular Meeting December 11, 2017

3

D. Approval of Employee Safety Incentive ($125.00 FIT and $65.00 PIT) to be paid on December 15, 2017

County Manager Mr. Scott Moye presented the approval of the employee safety incentive to be paid out of the refunds from the safety funds from worker's compensation in the amount of $125.00 for full-time employees and $65.00 for part-time employees to be paid on December 15,2017.

Motion was made by Commissioner Steve Barnard to pay employees $125.00 for full-time employees and $65.00 for part-time employees as presented by County Manager Mr. Moye, with Commissioner Danny Turner seconding. The motion was carried unanimously.

Chairman Jimmy Brown stated he is happy the County has the financial stability to be able to pay the employees the incentive pay and thanked the tax payers for their contributions to help make it possible.

Chairman Jimmy Brown asked the Commission if there is any further discussion at this time.

Hearing none

Roll Call Vote:

Commissioner Steve Barnard-aye; Commissioner Danny Turner; Commissioner Carlos Nelson­aye; Commissioner Jerry Pope aye; Chairman Jimmy Brown-aye

E. Request Approval ofFY 2019 GDOTIFTA 5311 Application

County Manager Scott Moye presented the request to approve the FY 2019 GDOTI FTA 5311 application for the Rural Transit Program. A public notice was given October 18,2017.

Motion was made by Commissioner Carlos Nelson to approve the FY 2019 GDOT/FTA application as presented by County Manager Mr. Moye, with Commissioner Danny Turner seconding. The motion was carried unanimously.

Chairman Jimmy Brown asked the Commission if there is any further discussion at this time.

Commissioner Steve Barnard asked what the cost for the county is and County Manager Mr. Moye responded $181,000.00 to be matched with DOT Federal funds equaling $362,000.00 altogether. Commissioner Jerry Pope asked if there has ever been a survey submitted concerning the use. County Manger Mr. Moye stated he is sure there is and that there is back up documentation attached to the application with information. Commissioner Nelson stated for clarification that this is at no cost from the County for the services and County Manager Mr. Moye confirmed that is correct. Commissioner Pope asked how many buses there are and County Manger Mr. Moye said he would have to find out for sure and let him know. The contractor is MIDS out of Valdosta, Georgia and they furnish the number of vans needed.

Roll Call Vote:

Commissioner Jerry Pope-aye; Commissioner Carlos Nelson; Commissioner Danny Turner­aye; Commissioner Steve Barnard aye; Chairman Jimmy Brown-aye

F. Request Approval for the Ware County Health Department ADA Restroom Modification

Regular Meeting December 11,2017

4

County Manager Scott Moye presented the bid award for the ADA modification restroom at the Ware County Health Department to RH Tyson and Construction in the amount of $20,791.00. This will be paid out of the 2014 SPLOST under the Public Facilities Account.

Motion was made by Commissioner Steve Barnard to accept the bid for the ADA restroom modification as presented by County Manager Mr. Moye, with Commissioner Danny Turner seconding. The motion was carried unanimously.

Chairman Jimmy Brown asked the Commission if there is any further discussion at this time.

Commissioner Jerry Pope asked how many restrooms will there be converted and County Manager Mr. Moye replied one, which is the men's restroom which will be a Unisex restroom when finished. Commissioner Pope asked if our engineer department is able to design and complete this project. County Manager Mr. Moye said we actually had to have an architect complete the project which is within the budget for which it was set for.

Roll Call Vote:

Commissioner Steve Barnard-aye; Commissioner Danny Turner; Commissioner Carlos Nelson­aye; Commissioner Jerry Pope aye; Chairman Jimmy Brown-aye

G. Request Approval for 2018 Local Maintenance and Improvement Grant (LMIG) Resurfacing Improvements to Central Avenue

County Manager Scott Moye presented the award bid for the 2018 local maintenance and improvement grant (LMIG) resurfacing improvements to Central Avenue in the amount of $332,212.60 to J-Hiers Company. This is to be paid out of the 2014 SPLOST Roads and Streets account.

Motion was made by Commissioner Jerry Pope to approve the bid for the resurfacing project for Central Avenue as presented by County Manager Mr. Moye, with Commissioner Danny Turner seconding. The motion was carried unanimously.

Commissioner Pope asked if there a possibility the City Commission would do a joint project and pave Central Avenue from City Blvd. to Satilla Blvd. County Manager Mr. Moye said the City has not responded to the request. The amount from DOT came back to be approximately $119,000.00 for the City's portion.

Roll Call Vote:

Commissioner Jerry Pope-aye; Commissioner Carlos Nelson; Commissioner Danny Turner­aye; Commissioner Steve Barnard aye; Chairman Jimmy Brown-aye

H. Request Approval for 2017 Local Maintenance and Improvement Grant (LMIG) Drainage to Gilchrist Avenue Box Culvert

County Manager Mr. Scott Moye presented the bid award for the 2017 LMIG project for drainage improvements (LMIG) to Gilchrist Avenue for box culverts in the amount of $96,185.13. This is a bid to be awarded to Allen Owens Construction and Paving. Motion was made by Commissioner Danny Turner to award the bid as presented by County Manager Mr. Moye, with Commissioner Carlos Nelson seconding. The motion was carried unanimously.

Regular Meeting December 11, 2017

5

Chairman Jimmy Brown asked the Commission if there is any further discussion at this time. Commissioner Turner asked if the bonds have been received and reviewed. Engineer Mr. Brandon Wallace responded the bid bond was submitted with the bid packet along with a letter of recommendation from Statewide. If the bid is awarded the performance bond will be signed once the contract is executed. Commissioner Turner asked who their bondsman was and Engineer Mr. Wallace responded he believes Auto Owners. Commissioner Turner asked if Auto Owners is a local agent. County Attorney Anthony Rowell stated if it is Auto Owners

they are local. County Manager Mr. Moye said Auto Owners has an agent in Blackshear, Georgia. Chairman Brown said this is a needed project and he is excited about seeing it happen.

Roll Call Vote: Commissioner Steve Barnard-aye; Commissioner Danny Turner; Commissioner Carlos Nelson-aye; Commissioner Jerry Pope aye; Chairman Jimmy Brown-aye

I. Request Approval for 2017 Off System Safety Action Project-Intersection Improvements to Cherokee Avenue and North Augusta Avenue County Manager Mr. Scott Moye presented the bid award for the 2017 off system safety action project-intersection improvements and the redesign to Cherokee Avenue and North Augusta Avenue in the amount of$55,352.82 to Allen Owens Construction Paving. DOT

grant money was also received for this project in the amount of $25,000.00 to be matched with the 2014 SPLOST funds in the amount of$30,352.82. Motion was made by Commissioner Carlos Nelson to approve the off systems safety action project as presented by County Manager Mr. Moye, with Commissioner Danny Turner

seconding. The motion was carried unanimously.

Chairman Jimmy Brown asked the Commission if there is any further discussion at this time. Chairman Brown said this is a needed project. Commissioner Pope asked when the work will begin. County Manager Mr. Moye said they are trying to schedule the work when school is

not in session and they are working with the Board of Education as well. Commissioner Pope

asked if this is the intersection in front of the Heritage Center and County Manager Mr. Moye replied yes.

Roll Call Vote: Commissioner Jerry Pope-aye; Commissioner Carlos Nelson; Commissioner Danny Turner­

aye; Commissioner Steve Barnard aye; Chairman Jimmy Brown-aye

J. Request Approval for 2017 Local Maintenance and Improvement Grant (LMIG)Drainage Improvements to Birchwood Drive, Kentland Drive. O'Hara Drive and Hillmont Drive County Manager Mr. Scott Moye presented the request to approve the bid award for the 2017 local maintenance and improvement grant (LMIG) for drainage improvements to Birchwood Drive, Kentland Drive, O'Hara Drive and Hillmont Drive. The bid award is to be given to

Allen Owens Construction and Paving in the amount of $1 08,0 17.92. The LMIG grant is in the amount of$83,323.74 with a local match out of the 2014 SPLOST in the amount of

Regular Meeting December 11,2017

6

$35,710.18.

Motion was made by Commissioner Jerry Pope to accept the bid award for the drainage improvements project as presented by County Manager Mr. Moye, with Commissioner Carlos Nelson seconding. The motion was carried unanimously. Chairman Jimmy Brown asked the Commission if there is any further discussion at this time. Commissioner Jerry Pope said he thinks this project has been planned for a while, and County Manager Mr. Moye stated yes. Commissioner Pope asked ifthis is the final project to get

started and County Manager Mr. Moye stated yes. Commissioner Pope said this project is well needed because it is hard to get the water drained off. Roll Call Vote:

Commissioner Steve Barnard-aye; Commissioner Danny Turner; Commissioner Carlos

Nelson-aye; Commissioner Jerry Pope aye; Chairman Jimmy Brown-aye

K. Reappointment of Mr. Jacob Strickland to the Ware County Board of Assessors County Manager Mr. Scott Moye presented the request for reappointment of Mr. Jacob Strickland to the Ware County Board of Assessors for terms ending December 31, 2017. This is for a three year term beginning January 1,2018.

Motion was made by Commissioner Steve Barnard to accept the reappointment ofMr. Jacob Strickland to the Board of Assessors as presented by County Manager Mr. Moye, with Commissioner Danny Turner seconding. The motion was carried unanimously. Roll Call Vote:

Commissioner Jerry Pope-aye; Commissioner Carlos Nelson; Commissioner Danny Turner­aye; Commissioner Steve Barnard aye; Chairman Jimmy Brown-aye

NEW BUSINESS None

COUNTY MANAGER'S REPORT County Manager Mr. Scott Moye wished everyone a Merry Christmas and a Happy New Year.

CITIZEN'S COMMUNICATION None

COMMISSIONER'S COMMUNICATION: Commissioner Steve Barnard- wished everyone a Merry Christmas and a Happy New Year.

Commissioner Danny Turner-wished everyone a Merry Christmas and thanked everyone for what they are doing for the citizens of Ware County.

Commissioner Carlos Nelson-agreed with Commissioner Danny Turner.

Commissioner Jerry Pope-Gave appreciation to the County employees for their commitment and praised them for their hard work.

Regular Meeting December 11, 2017

Chairman Jimmy Brown- said he would like to thank the tax payers of Ware County for the LOST and SPLOST funds and the large increase in funding. Chainnan Brown extended a Merry Christmas and Happy New Year to the employees and citizens of Ware County. The Chainnan added Go Dawgs!

A motion was made by Commissioner Steve Barnard to adjourn the Executive Session at 5 :25 PM and Commissioner Carlos Nelson seconded the motion. The Regular Meeting reconvened at 5:41 PM.

ADJOURNMENT A motion was made by Commissioner Carlos Nelson to adjourn the Regular Meeting, Commissioner Steve Barnard seconded the motion. The Regular Meeting was adjourned at 5:42PM.

Date proposed to be approved:

Q JU.a ~ . bta &1< = Anna S. Lane, County Clerk

These are unofficial meeting minutes of the Ware County Board of Commission for December 11, 2017

7 Regular Meeting

December 11, 2017