agenda item #7: minutes a7 - ttac minutes.pdf · summary ttac minutes – january 3, 2018 – page...

HRTPO Transportation Technical Advisory Committee Meeting – February 7, 2018

AGENDA ITEM #7: MINUTES

Summary minutes of the TTAC meeting held on November 1, 2017 are attached. Attachment 7

RECOMMENDED ACTION:

Approve the minutes.

Summary TTAC Minutes – January 3, 2018 – Page 1 Prepared by S. Core

Attachment 7

Summary Minutes of the HRTPO Transportation Technical Advisory Committee (TTAC) Meeting

January 3, 2018

The HRTPO Transportation Technical Advisory Committee (TTAC) Meeting was called to order at 9:38 a.m. in the Regional Building Boardroom, 723 Woodlake Drive, Chesapeake, Virginia, with the following in attendance:

TTAC Voting Members in Attendance: Paul Holt (Chair, JC) Benjamin Camras (CH) Earl Sorey (CH) Carol Rizzio (GL) Lynn Allsbrook (HA) John Yorks (HA) Jamie Oliver (IW) Richard Rudnicki (IW) Robert Brown (NO) Jeff Raliski (NO)

Jackie Kassel (NN) Bryan Stilley (NN) Susan Wilson (PO) Dannan O’Connell (PQ) Beth Lewis (SH) LJ Hansen (SU) Robert Lewis (SU) Jason Souders (SU) Robert Gey (VB) Phil Pullen (VB)

Brian Solis ( VB) Carolyn Murphy (WM) Tim Cross (YK) Jitender Ramchandani (DRPT) Jamie Jackson (HRT) Sonya Hallums-Ponton (VDOT) Dawn Odom (VDOT) Eric Stringfield (VDOT)

TTAC Voting Members Absent: Steve Froncillo (CH) Donald Goodwin (FR) Garrey Curry (GL) Anne Ducey-Ortiz (GL) Mike Hayes (HA) Angela Rico ( HA) Dennis Carney (IW) Tammy Rosario (JC) Thelma Drake (NO) Britta Ayers (NN)

Claudia Cotton (Alternate, NN) Ellen Roberts (PQ) Debbie Vest (PQ) James Wright (PO) Sherry Earley (Vice Chair, SU) Dan Clayton III (WM) Aaron Small (WM) J. Mark Carter (YK) Jeff Florin (VPA) Josh Moore (WATA)

TTAC Nonvoting Members in Attendance: Rhonda Murray (NAVY)

TTAC Nonvoting Members Absent: Melissa McGill (FTA) Ivan Rucker (FHWA) HRTPO Staff: Sam Belfield Theresa Brooks Rob Case Shirley Core Kathlene Grauberger

Mike Kimbrel Steve Lambert John Mihaly Kendall Miller Keith Nichols

Joe Paulus Leonardo Pineda Camelia Ravanbakht Dale Stith


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Others Recorded Attending: Garrett Feagans (POQ); Ray Hunt, Carl Jackson (VDOT), Sam Sink, Jamie Jackson (HRT); Eric Burks (Moffatt & Nichol); Stephen Rowan (Rowan Consulting Services); Bob Matthais (VB); Chad Tucker (OIPI); Karen McPherson (McPherson Consulting); Carleen Muncy (HRT); Derek Piper (WSP); Ron Hodges (TRAFFIX); Kevin Page (HRTAC); Mike Long, Chris Vaigneur (HRPDC Staff). Introductions Chair Holt welcomed Ms. Carol Rizzio, Gloucester County Planner III, to the TTAC committee. Public Comment Period There were no public comments. Submitted Public Comments There were no submitted public comments in the agenda packet. Comments and Updates from State and Federal Agencies and the Military There were no representatives present from the Federal Highway Administration. Ms. Dawn Odom, District Planning and Investment Manager for the Virginia Department of Transportation, reminded committee members that tolling begins on the I-64 Express Lanes Wednesday, January 10th. She noted VDOT would be conducting test this week. She also reported the groundbreaking ceremony for the I-64 Southside Widening and High Rise Bridge project scheduled for January 4, 2018 maybe delayed due to inclement weather.

There were no comments from DRPT. There were no comments from the Virginia Port Authority. There were no comments from the Navy. Approval of Agenda Chair Holt called for approval of the agenda however, a quorum was not established. The Chair moved to a presentation of a Resolution of Appreciation for Dr. Camelia Ravanbakht, HRTPO Deputy Executive Director. After the presentation, a quorum was established. Mr. Stringfield asked that aa TIP Amendment request for UPC 100604 be added to the agenda. The Request letter was distributed to the TTAC at the meeting. Chair Holt added item 7A Resolution of Appreciation and Item 11B VDOT TIP Amendment to the agenda. Mr. Lewis Moved to approve the Agenda as amended; seconded by Mr. Solis. The Motion Carried. Resolution of Appreciation Chair Holt, on behalf of TTAC presented a Resolution of Appreciation to Dr. Camelia Ravanbakht, HRTPO Deputy Executive Director, for her years of service and contributions to TTAC and Hampton Roads. Dr. Ravanbakht expressed her gratitude and appreciation to the TTAC committee.


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Mr. Earl Sorey, Chesapeake Assistant Director of Public Works, also presented Dr. Ravanbakht with a personalized street sign – “Camelia’s Way.” Summary Minutes Chair Holt reported that the TTAC summary minutes from the November 1, 2017 meeting were included in the January 3, 2018 TTAC Agenda Packet. Chair Holt asked for any additions or corrections to the minutes. Hearing none, Mr. Cross Moved to approve the minutes; seconded by Mr. Sorey. The Motion Carried. FY 2018-2021 TIP AMENDMENT: UPC 15828

Mr. Phil Pullen, Virginia Beach Transportation Division Manager, requested to split the Elbow Road Extended Phase II project (UPC 15828) into three phases (Phases II-B, II-C, and II-D) and to transfer some funding from the original project to the two new projects. The request involves an amendment to the FY 2018-2021 TIP. The specifics of the request are described below:

• Elbow Road Extended Phase II-B (UPC 15828) • Revise Description to read as follows: “Construct two lanes from Meadow Crest

Way/Margaret Drive to the Chesapeake City Line to serve as future eastbound lanes in ultimate 4-lane divided roadway configuration, including two lanes of the realigned Elbow Road Bridge”

• Revise Cost Estimate as follows: Preliminary Engineering (PE): $6,653,000 Right-of-Way (RW): $5,282,000 Construction (CN): $27,944,000 Total (TO): $39,879,000

• Revise Project Schedule as follows: PE: 3/26/1996 RW: 3/10/2006 CN: 7/1/2019

• Transfer $500,000 FY 2012 RSTP (including state match) to UPC 112317 • Transfer $13,612,795 FY 2022 RSTP (including state match) to UPC 112317 • Transfer $10,721,342 FY 2023 RSTP (including state match) to UPC 112317 • Transfer $500,000 FY 2023 RSTP (including state match) to UPC 112318

• Elbow Road Extended Phase II-C (UPC 112317)

• Add new project to TIP • Description: “Construct two westbound lanes, including final two bridge lanes, from

Meadow Crest Way/Margaret Drive to the Chesapeake City Line and the full 4-lane section from Meadow Crest Way/Margaret Drive to Salem Road”

• Cost Estimate as follows: PE: $500,000 RW: $0 CN: $24,334,137 TO: $24,834,137

• Project Schedule as follows: PE: 1/1/2018


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RW: NA CN: 3/1/2022

• Receive $500,000 FY 2012 RSTP (including state match) from UPC 15828 • Receive $13,612,795 FY 2022 RSTP (including state match) from UPC 15828 • Receive $10,721,342 FY 2023 RSTP (including state match) from UPC 15828

• Elbow Road Extended Phase II-D (UPC 112318)

• Description: “Construct two lanes from Salem Road to the Virginia Beach Amphitheatre West Parking Area to complete the ultimate 4-lane divided roadway section”

• Cost Estimate as follows: PE: $500,000 RW: $4,500,000 CN: $22,273,632 TO: $27,273,632

• Project Schedule as follows: PE: 7/1/2022 RW: 7/1/2023 CN: 3/1/2026

• Receive $500,000 FY 2023 RSTP (including state match) from UPC 15828 Mr. Solis Moved to recommend HRTPO Board approval of the TIP Amendment; seconded by Mr. Hayes. The Motion Carried. FY 2018-2021 TIP AMENDMENT: 11 PROJECTS Mr. LJ Hansen, Suffolk Assistant Director of Public Works requested to amend the FY 2018-2021 Transportation Improvement Program (TIP) to add 11 new Suffolk Transit projects. The specifics of the request are described below:

• Operating Assistance (STIP ID SUF0001) • Add project to TIP • Add project funding (in $1,000s) to as follows:

Fund Source FY 2018 FY 2019 FY 2020 FY 2021 FTA 5307 $193 $195 $197 $199 State $187 $189 $191 $193 Local $526 $564 $570 $576 Revenues $75 $77 $78 $78 Totals $981 $1,025 $1,036 $1,046

• Paratransit Assistance (STIP ID SUF0002)

• Add project to TIP • Add project funding (in $1,000s) to as follows:

Fund Source FY 2018 FY 2019 FY 2020 FY 2021 FTA 5307 $25 $53 $54 $54 Local $6 $39 $40 $40 Totals $31 $92 $94 $94


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• Expansion Buses (STIP ID SUF0003) • Add project to TIP • Add project funding (in $1,000s) to as follows:

Fund Source FY 2018 FY 2019 FY 2020 FY 2021 FTA 5307 $143 - - - State $24 - - - Local $12 - - - Totals $179 - - -

• Purchase Replacement Buses (STIP ID SUF0004)


Fund Source FY 2018 FY 2019 FY 2020 FY 2021 FTA 5307 - $82 $75 $76 FTA 5339 - $16 $35 $35 State - $248 $51 $51 Local - $18 $21 $20 Totals - $364 $182 $182

• Paratransit Vehicles (STIP ID SUF0005)


Fund Source FY 2018 FY 2019 FY 2020 FY 2021 FTA 5307 $22 - - - FTA 5339 $48 - - - State $5 - - - Local $8 - - - Totals $83 - - -

• Capital Cost of Contracting – Vehicle Maintenance (STIP ID SUF0006)


Fund Source FY 2018 FY 2019 FY 2020 FY 2021 FTA 5307 $44 $106 $108 $110 FTA 5339 - - - - State - - - - Local $11 $26 $27 $27 Totals $55 $132 $135 $137


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• Preventive Maintenance (STIP ID SUF0007) • Add project to TIP • Add project funding (in $1,000s) to as follows:


• Administrative, Training and Indirect Costs (STIP ID SUF0008)



• Transit Improvements (STIP ID SUF0009)


Fund Source FY 2018 FY 2019 FY 2020 FY 2021 FTA 5307 $6 $8 $32 $32 FTA 5339 - - $14 $14 State $6 - - - Local $23 $2 $9 $9 Totals $35 $10 $55 $55

• Project Planning and Evaluation (STIP ID SUF0010)


Fund Source FY 2018 FY 2019 FY 2020 FY 2021 FTA 5307 - $20 $20 $20 Local - $6 $6 $6 Revenues - $10 $10 $10 Totals - $36 $36 $36


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• N Suffolk Transfer Station (STIP ID SUF0011) • Add project to TIP • Add project funding (in $1,000s) to as follows:

Fund Source FY 2018 FY 2019 FY 2020 FY 2021 FTA 5307 $44 $16 - - FTA 5339 - $33 - - Local $11 $12 - - Totals $55 $61 - -

Mr. Lewis Moved to recommend HRTPO Board approval of the TIP Amendment; seconded by Mr. Ramchandani. The Motion Carried. FY 2018-2021 TIP AMENDMENT: UPC 100608 Mr. Eric Stringfield, VDOT Hampton Roads District Planning Director, requested to amend the FY 2018-2021 TIP to revise the information for one project as described below:

• Newport News Intelligent Transportation System Upgrades (UPC 100608) • Revise Cost Estimate as follows:

Preliminary Engineering (PE): $2,847,127 Right-of-Way (RW): $0 Construction (CN): $0 Total (TO): $2,847,127

• Add Previous Allocations of $2,126,423 FY09 Congestion Mitigation and Air Quality Improvement Program (CMAQ), plus $371,395 state match

• Add Previous Allocations of $27,135 FY12 CMAQ, plus $6,784 state match • Release FY18 CN Phase Obligation of $192,000 CMAQ, plus $48,000 state match • Remove all PE Phase Previous Obligations • Move FY18 PE Phase Obligation of $48,000 CMAQ and $12,000 match to Previous

Obligation • Remove all CN Phase Previous Obligations • Add FY 2018 PE Phase Obligation of $2,229,702 CMAQ, plus $557,426 state match

Ms. Kassel Moved to recommend HRTPO Board approval of the TIP Amendment; seconded by Ms. Murphy. The Motion Carried. FY 2018-2021 TIP AMENDMENT: UPC 108984 Mr. Stringfield, Virginia Department of Transportation (VDOT) requested to amend the FY 2018-2021 TIP to add a new project as described below:

• Speights Spillway Bridge Replacement (UPC 108984) in Suffolk • Add project to TIP • Description: Replace a narrow, structurally deficient bridge located on Turlington

Road that spans over the spillway between Speights Run Reservoir and Kilby Creek. • Cost Estimate as follows:

Preliminary Engineering (PE): $275,000 Right-of-Way (RW): $5,000


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Construction (CN): $1,848,000 • Total (TO): $2,128,000 • Phase Schedules as follows:

PE Start: 10/30/17; End: 3/28/19 RW Start: 3/28/19; End: 2/26/20 CN Start: 2/26/20; End: 4/22/21

• Add Allocations as follows: $175,000 FY18 State of Good Repair (SGR) $100,000 FY19 SGR $503,000 FY21 SGR $1,080,000 FY22 Regional Surface Transportation Program (RSTP), plus

$270,000 state match • Add Obligations as follows:

FY18 PE Phase Obligation of $275,000 Advance Construction (AC) Other FY19 RW Phase Obligation of $5,000 AC Other FY20 CN Phase Obligation of $1,080,000 AC, plus $270,000 match FY20 CN Phase Obligation of $498,000 AC Other FY21 CN Phase Obligation of $1,080,000 AC Conversion, plus $270,000 match

Mr. Lewis Moved to recommend HRTPO Board approval of the TIP Amendment; seconded by Mr. Pullen. The Motion Carried. FY 2018-2021 TIP AMENDMENT: UPC 100604 Mr. Eric Stringfield, Virginia Department of Transportation (VDOT) has requested to amend the FY 2018-2021 Transportation Improvement Program (TIP) to add one project. The project was included in the FY 2015-2018 TIP; however, the project is complete and is undergoing financial closure. The specifics of the project are described as follows:

• Bridge Road/Bennetts Pasture Road Intersection Improvements (UPC 100604) in Suffolk

• Add project to TIP • Description: Upgrade intersection of Bridge Road and Bennetts Pasture Road

to address intersection deficiencies and turn lane queue problems. • Cost Estimate as follows:

Preliminary Engineering (PE): $168,677 Right-of-Way (RW): $69,374 Construction (CN): $975,800 Total (TO): $1,213,851

• Phase Schedules as follows: PE Start: 8/15/12; End: 3/7/14 – Complete RW Start: 3/7/14; End: 9/21/14 – Complete CN Start: 9/21/14; End: 3/31/16 – Complete

• Funding Allocations as follows: $540,000 FY Previous Congestion Mitigation and Air Quality (CMAQ),

plus $135,000 match $60,000 FY Previous CMAQ, plus $15,000 match $144,227 State Matching Funds for CMAQ


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$255,699 FY Previous Equity Bonus/Minimum Guarantee (EB/MG), plus $57,532 match

$6,393 FY Previous Local Funds • Add Obligations as follows:

FY Previous PE Phase Obligation of $36,338 MG, plus $9,084 match FY Previous PE Phase Obligation of $98,603 CMAQ, plus $24,651 match FY Previous RW Phase Obligation of $50,894 CMAQ, plus $12,724

match FY Previous CN Phase Obligation of $182,405 EB, plus $45,602 match FY Previous CN Phase Obligation of $450,503 CMAQ, plus $112,626

match FY18 RW Phase Obligation of $4,605 Equity Bonus/Surface

Transportation Block Grant (EB/STBG), plus $1,151 match FY18 CN Phase Obligation of $36,338 EB/STBG, plus $9,085 match FY18 CN Phase Obligation of $139,241 Advanced Construction-Other

(AC-Other) Mr. Hansen Moved to recommend HRTPO Board approval of the TIP Amendment; seconded by Ms. Kassel. The Motion Carried. HRTPO Public Participation Plan: Final Dr. Camelia Ravanbakht, HRTPO Deputy Executive Director, reported this is an update to the TPO Public Participation Plan. She stated this is a great resource document that includes the HRPTO overall strategy and procedures for public participation as required by federal mandates. Dr. Ravanbakht requested TTAC make a recommendation for board approval of the Public Participation Plan draft document. Mr. Stringfield Moved to recommend HRTPO Board approval of the Public Participation Plan; seconded by Ms. Jackson. The Motion Carried. MAP-21/FAST Act Safety Performance Measures and Targets Mr. Keith Nichols, HRTPO Principal Transportation Engineer, stated the MAP 21/Fast Act requires MPOs to prepare and use a set of federally established performance measures. There are five safety measures that MPOs are required to establish targets and monitor progress for, fatalities, fatality rate, serious injury, serious injury rate and bike/pedestrian fatalities and serious injuries. He noted States and MPOs must also set targets and monitor progress for each of these performance measures. He stated HRTPO staff will work in cooperation with TTAC to produce these targets. He reported the initial regional safety targets must be established by the MPOs by February 27, 2018. The remaining initial targets in other areas (congestion, freight, transit, pavement, and bridge condition) will be due by mid-November 2018. He reminded the committee at the September TTAC meeting a Performance Measure Target Working group was established with 6-8 members from localities, transit providers, VDOT, and subject matter experts, i.e. the Port, and the Virginia Highway Safety Office. On November 2, 2017, the working group held a conference call to discuss the safety performance measures and targets. For target setting, he stated the MPOs may adopt VDOT statewide targets, select unique MPO-specific targets, or use a combination of statewide and unique targets. He noted there are no penalties to MPOs for not meeting performance targets, however, it can be addressed during the quadrennial certification review to ensure adequate performance based planning. He reported MPOs must include targets and report on


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progress in planning documents such as the LRTP and TIP. He reported that the working group recommended using the statewide annual reduction targets for serious injuries (-5%), serious injury rate (-8%), and bicycle/pedestrian fatalities and serious injuries (-4%). However, the working group could not reach consensus on whether to use the statewide target for fatalities (-2%) or a rate based on Vision Zero (-3.6%), which would reduce the number of fatalities by a set amount each year to reach zero fatalities by 2045. He provided TTAC members with details for the State and Vision Zero Fatality Targets. He explained the safety targets are evaluated on an annual basis. Mr. Nichols asked for a committee vote to establish which measurement HRTPO staff should use moving forward. The vote reflected 8 members voting for statewide targets and 15 members voting for Vision Zero. Mr. Stilley Moved to recommend HRTPO Board approval of the Vision Zero safety performance targets presented; seconded by Mr. Hansen. Mr. Gey opposed. The Motion Carried. Hampton Roads Regional Priority Projects: Round 2

Ms. Dale Stith, HRTPO Principal Transportation Planner, provided an update on the Regional Priority Projects Round 2, which will establish the next “pipeline” of Regional Priority Projects to have ready in the event additional regional funds become available. On May 18, 2017 the HRTPO Board took action and directed HRTPO staff and the TTAC to review and identify projects in the 2040 LRTP that could be considered for Round 2 Priority Projects, with the understanding Round 1 projects would not be impacted. In June of 2017, TTAC members were asked to submit candidate Round 2 projects for consideration. The TTAC also directed HRTPO staff to work with the LRTP subcommittee to review Round 2 candidate projects and develop a list for consideration by TTAC and the HRTPO Board. As part of this update, Ms. Stith described the project screening process in which projects were evaluated in terms of regional congestion relief, and presented draft prioritization scores. She provided an outline for the next steps which include the evaluation of the Air Terminal Interchange (ATI) as a candidate project and to receive further direction from the HRTPO Board in January. Mr. Solis Moved to recommend HRTPO Board consideration of the recommended list of potential Round 2 Regional Priority Projects; seconded by Mr. Stringfield. The Motion Carried. Gateways Used by Port Trucks: Draft Dr. Robert Case, HRTPO Principal Transportation Engineer, stated the purpose of the study is to provide gateway usage by port trucks to provide better data for the HRTPO Prioritization Tool, the US 58 Arterial Management study, and the Regional Connectors Study. Via a VDOT contract, HRTPO staff used the StreetLight data service which currently collects 12% of commercial truck trips in America. Most of the StreetLight trips from the four local ports “ended” prematurely within Hampton Roads (due to StreetLight ending a trip when truck is stationary for 5 minutes), staff used StreetLight to study trips between local port-related distribution centers and the twelve gateways. For this analysis, sufficient numbers of StreetLight trips exited the subject gateways. This analysis indicated that trucks from port-related distribution centers on the Peninsula use the I-64 gateway 93% and the Chesapeake Bay Bridge Tunnel (CBBT) gateway 6%. Usage of gateways by trucks from Southside port-related distribution centers revealed the following routes are utilized: I-64 14%, Route 460 39% and Route 58 34%. Overall, port-related trucks use gateways as follows: I-64 57%, Route 460 18% and Route 58 16%. Next steps for this study include a public comment period from January 3rd through January 17th. Staff will also request approval of this report during the TTAC meeting on February 7, 2018.


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Suffolk Transit Operations and Funding: Overview Mr. LJ Hansen, City of Suffolk Assistant Director of Public Works, provided the group with an overview of Suffolk Transit Operations. Mr. Hansen reviewed Suffolk Transit’s routes, services, and funding sources. He reported current services operate 6:30 am - 6:00 pm Monday through Friday with one hour headways and no weekend service. He noted ridership has continued to improve with a projected 113,000 riders in FY 2017 up from a projected 49,000 riders in FY 2012. He explained Suffolk Transit is funded 75% by local funds, 13% state operating assistance, 5% state capital, 6% fares and noted they have not previously received any federal transit assistance. He also informed the group of opportunities and projects in the future, and that Suffolk has begun the process of applying for federal transit assistance. He mentioned the FTA has asked Suffolk Transit to review their service contracts. He concluded with the next steps for Suffolk Transit, which includes a development plan, increased service and an Operations center. Hampton Roads Transit: Core 20 Mr. Brian Smith, HRT Assistant to the President and CEO for Organizational Advancement, noted HRT currently serves six cities in the region and is governed by a thirteen member board. The HRT Commission adopted the Core 20 plan at its December 2017 meeting. He noted our current transit currently, only 1-2% of travel in Hampton Roads is happening via transit. He detailed barriers to great transit which include old unreliable buses, poor frequency and speed of travel, outdated technology, inadequate customer amenities and poor accessibility. He explained a ten year Transit Development Plan (TDP) is required by the Department of Rail and Public Transportation. This plan outlines existing transit service, plans for enhancement of future service and anticipated costs. Core 20 is a core network of twenty routes with consistent frequency and spans of service particularly in rush hour with fifteen minutes frequency. The Core 20 routes connect to major employment and activity centers. Features of the Core 20 plan include new buses, state of the art technology and customer amenities. He outlined next steps which include clear paths on Bus State of Good Repair, a clear path on technology and customer amenities, opportunity to prioritize and phase Core 20 operations in collaboration with partners, establish new transit funding model average 15 million annually for state of good repairs and approximately $35 million for ongoing operations. Three-Month Tentative Schedule Chair Holt outlined the Three-Month Tentative Schedule in the Agenda Packet. For Your Information Chair Holt reviewed the items in the For Your Information section of the Agenda Packet. Announcements None Old/New Business None


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Adjournment With no further business to come before the Hampton Roads Transportation Technical Advisory Committee, the meeting adjourned at 11:32 a.m.

agenda item #7: minutes a7 - ttac minutes.pdf · summary ttac minutes – january 3, 2018 – page...

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