agenda greenbrier school district board of education

AGENDA

GREENBRIER SCHOOL DISTRICT BOARD OF EDUCATION

REGULAR SCHOOL BOARD MEETING

February 12, 2013

TIME: 6:00 P.M.

PLACE: GREENBRIER ADMINISTRATION OFFICE

CALL TO ORDER PRAYER PLEDGE OF ALLEGIANCE

ACTION 1. Approval of Minutes

INFORMATION 2. Administrative Reports

ACTION

3. Pay Request

4. January Expenditures and Revenue

EXECUTIVE SESSION-PERSONNEL-Under the authority of the A.C.A. Section 25-10-106 ( c ), the Board may enter into closed or executive session for the purpose of personnel.

5. Personnel

BOARD OF EDUCATION GREENBRIER SCHOOL DISTRICT

GREENBRIER, ARKANSAS

AGENDA ITEM NO. 1

DATE: FEBRUARY 12, 2013

SUBJECT APPROVAL OF MINUTES

RELATED PAGES ATTACHED

PRESENTED BY SCOTT SPAINHOUR

ACTION/INFORMATION ACTION

BACKGROUND INFORMATION

Approve the minutes of the previous meeting.

ADMINISTRATIVE RECOMMENDATION:

Approve the minutes as presented.

GREENBRIER SCHOOL DISTRICT GREENBRIER SCHOOL DISTRICT

BOARD MEETING January 15, 2013

H=HERE A = ABSENT P = PARTIAL

H President, George Roberts H Greg Oaks A Vice President, Carla Fix H Jennifer Hill H Secretary, Randy Goodnight

Motion by Randy Goodnight seconded by Jennifer Hill to approve the minutes of the previous board meetings.

Voting Aye: George Roberts, Randy Goodnight, Greg Oaks, Jennifer Hill Voting No: None

Mr. Spainhour presented information on the Statement of Financial Interest.

Mr. Spainhour presented information on Act 581 of 2001 that requires School Board members to annually visit classrooms in the District. The Board chose a day to visit the elementary schools and a day to visit the secondary schools.

Mr. Spainhour presented a report on the current construction project of the 10 Classroom Addition at the High School and an update on the tennis courts.

Mr. Spainhour presented a school safety report.

Motion by Greg Oaks seconded by Jennifer Hill to approve the purchase and installation of a security surveillance system at the elementary schools as presented.


Motion by Randy Goodnight seconded by Jennifer Hill to approve the latest pay requests: Nabholz Construction Company $59,182.20-HS 10 Classroom Addition


Motion by Greg Oaks seconded by Jennifer Hill to deny the student transfer as presented based on current policy.


Motion by Greg Oaks seconded by Jennifer Hill to approve the audit report as presented.


Motion by Randy Goodnight seconded by Jennifer Hill to approve the December expenditures and revenue as presented.


Motion by Randy Goodnight seconded by Jennifer Hill to approve the employment as presented. Employment Lisa McInerney-Speech Paraprofessional (retro 1/7/13)

Motion by Jennifer Hill seconded by Greg Oaks to approve the substitutes as presented.

Substitute Shelby Gilmore Daniel Hillian-Bus Tammie Patton Amanda Shaw-Bus Melinda Smith

Motion by Randy Goodnight seconded by Greg Oaks to approve the addition of the following supplemental employees as presented.

Supplemental Employee SUMMER SCHOOL/AFTER SCHOOL/SATURDAY SCHOOL TUTORING (Teacher’s Salary Schedule - BSE//0 Exp.)

Andrea Jevicky (retro 12/8/12) Candice Youngblood (retro 12/8/12)

HOMEBOUND (Teacher’s Salary Schedule - BSE//0 Exp.)

Donna Allensworth (retro 8/10/12) Stephanie Cash (retro 8/10/12) Darrin Gainer (retro 8/10/12) Kimberly Farris-Sutterfield (retro 8/10/12)

Voting Aye: George Roberts, Randy Goodnight, Greg Oaks, Jennifer Hill Voting No: None ADJOURNMENT: 7:15

_________________________________ _________________________________ BOARD PRESIDENT SECRETARY



AGENDA ITEM NO. 2


SUBJECT ADMINISTRATIVE REPORTS

RELATED PAGES


ACTION/INFORMATION INFORMATION

1. Instructional Update-Dr Todd

2. Construction Update



AGENDA ITEM NO. 3


SUBJECT PAY REQUEST





Nabholz Construction Company $51,174.90-HS 10 Classroom Addition

ADMINISTRATIVE RECOMMENDATION

After review, discussion, and amendments (if needed) approve the pay requests as presented.



AGENDA ITEM NO. 4


SUBJECT JANUARY EXPENDITURES AND REVENUE


PRESENTED BY PAT TAPLEY



Mrs. Tapley will present the January expenditures and revenue.

ADMINISTRATIVE RECOMMENDATION

Approve the expenditures and revenue as presented.

YTD JANUARY, 2013 JANUARY, 2013 YTD

BEGINNING

BAL. RECEIPTS EXPENDITURES BALANCE

GENERAL FUND $ 4,937,056.50 $ 4,925,094.69 $ 2,580,260.07 $7,281,891.12

FEDERAL FUNDS $(133,084.11) $185,260.47 $119,539.42 $(67,363.06)

FOOD SERVICE FUNDS $(74,811.54) $ 85,584.78 $ 76,741.75 $(65,968.51)

$ 4,729,160.85 $ 5,195,939.94 $ 2,776,541.24 $7,148,559.55

Building Fund (included in Gen.Fund above) $1,012,993.14 $ 2,133,488.10 $ 89,642.07 $3,056,839.17

YTD JANUARY, 2012 JANUARY, 2012 YTD

BEGINNING


GENERAL FUND $6,967,192.72 $2,340,605.80 $3,170,294.11 $6,137,504.41

FEDERAL FUNDS $18,244.92 $ 152,891.49 $ 75,551.10 $95,585.31

FOOD SERVICE FUNDS $(24,116.32) $102,369.92 $ 87,309.42 $ (9,055.82)

$6,961,321.32 $ 2,595,867.21 $ 3,333,154.63 $6,224,033.90

Building Fund (included in Gen.Fund above) $ 2,840,484.18 $185,804.55 $ 642,181.33 $2,384,107.40

YTD DEC. 2012 DEC. 2012 YTD BEGINNING


GENERAL FUND $ 5,042,471.32 $ 1,731,663.45 $1,837,078.27 $4,937,056.50

FEDERAL FUNDS $ (50,342.29) $143,497.72 $ 226,239.54 $(133,084.11)

FOOD SERVICE FUNDS $(84,359.79) $ 94,560.65 $ 85,012.40 $ (74,811.54)

$ 4,907,769.24 $ 1,969,721.82 $ 2,148,330.21 $4,729,160.85

Building Fund (included in Gen.Fund above) $1,098,942.30 $ 321.62 $ 86,270.78 $1,012,993.14

� � � � �

YTD NOV. 2012 NOV. 2012 YTD BEGINNING


GENERAL FUND $ 3,095,406.33 $ 3,846,706.18 $1,899,641.19 $5,042,471.32

FEDERAL FUNDS $ 84,678.29 $ 77,540.09 $212,560.67 $ (50,342.29)

FOOD SERVICE FUNDS $(72,628.59) $ 117,579.79 $129,310.99 $(84,359.79)

$ 3,107,456.03 $ 4,041,826.06 $ 2,241,512.85 $4,907,769.24

Building Fund (included in Gen.Fund above) $ 1,113,958.58 $ 79,627.97 $ 94,644.25 $1,098,942.30

YTD OCT. 2012 OCT. 2012 YTD BEGINNING


GENERAL FUND $ 2,939,638.35 $ 2,122,391.01 $1,966,623.03 $3,095,406.33

FEDERAL FUNDS $ (88,443.69) $ 276,856.24 $ 103,734.26 $ 84,678.29

FOOD SERVICE FUNDS $(68,227.97) $107,994.13 $112,394.75 $(72,628.59)

$ 2,782,966.69 $ 2,507,241.38 $ 2,182,752.04 $3,107,456.03

Building Fund (included in Gen.Fund above) $1,304,641.00 $11.96 $190,694.38 $1,113,958.58

� � � � � YTD SEPT. 2012 SEPT. 2012 YTD BEGINNING


GENERAL FUND $ 2,857,624.18 $ 2,488,943.59 $ 2,406,929.42 $2,939,638.35

FEDERAL FUNDS $ 48,494.77 $ - $136,938.46 $ (88,443.69)

FOOD SERVICE FUNDS $(28,107.72) $ 59,155.22 $ 99,275.47 $ (68,227.97)

$ 2,878,011.23 $ 2,548,098.81 $ 2,643,143.35 $2,782,966.69


YTD AUGUST, 2012 AUGUST, 2012 YTD BEGINNING


GENERAL FUND $ 3,646,171.95 $ 1,673,775.22 $ 2,462,322.99 $2,857,624.18

FEDERAL FUNDS $ 202,143.29 $ (36,232.79) $ 117,415.73 $48,494.77

FOOD SERVICE FUNDS $(2,772.46) $ 26,490.49 $ 51,825.75 $(28,107.72)

$ 3,845,542.78 $1,664,032.92 $ 2,631,564.47 $2,878,011.23

Building Fund (included in Gen.Fund above) $ 1,834,532.72 $ - $ 526,555.20 $1,307,977.52

� � � � � YTD JULY, 2012 JULY, 2012 YTD BEGINNING


GENERAL FUND $5,133,560.71 $ 563,636.58 $ 2,105,399.34 $3,591,797.95

FEDERAL FUNDS $172,108.29 $ 55,392.02 $25,357.02 $ 202,143.29

FOOD SERVICE FUNDS $ - $1,598.18 $ 4,370.64 $ (2,772.46)

$ 5,305,669.00 $ 620,626.78 $ 2,135,127.00 $3,791,168.78

Building Fund (included in Gen.Fund above) $ 2,189,502.54 $ 14.65 $ 354,984.47 $1,834,532.72

General Fund minus Bldg. Fund $5,133,560.71 - $2,189,502.54 = $2,944,058.17

2011-12 Ending Balance-General Fund $ 5,128,795.89 2011-12 Ending Balance-Bldg. Fund $1,839,502.54

Plus: HDCP & ABC/HIPPY Accruals $4,764.82 Plus: Transfer From Operating Fund $350,000.00

2012-13 Beginning Balance-General Fund $ 5,133,560.71 2012-13 Beginning Balance-Bldg. Fund $2,189,502.54

2011-12 Ending Balance-Federal Funds $29,273.35 2011-12 Ending Balance-Foodservice $(867.79)

Plus: Title I, VI-B & II-A Accruals $ 142,834.94 Plus:Foodservice Accrual $ 867.79

2012-13 Beginning Balance-Federal Funds $ 172,108.29 2012-13 Beginning Balance-Foodservice $ -

YTD JUNE, 2012 JUNE, 2012 YTD BEGINNING


GENERAL FUND $ 6,350,963.07 $ 2,072,920.29 $3,295,087.47 $5,128,795.89

FEDERAL FUNDS $ 97,226.78 $100,509.62 $168,463.05 $ 29,273.35

FOOD SERVICE FUNDS $ 44,988.12 $ 65,399.39 $111,255.30 $(867.79)

$6,493,177.97 $ 2,238,829.30 $ 3,574,805.82 $5,157,201.45

Building Fund (included in Gen.Fund above) $ 2,241,741.18 $ 450.91 $ 402,689.55 $1,839,502.54

YTD MAY, 2012 MAY, 2012 YTD BEGINNING


GENERAL FUND $ 4,803,986.24 $ 3,954,735.90 $ 2,407,759.07 $6,350,963.07

FEDERAL FUNDS $ 65,987.42 $125,784.05 $ 94,544.69 $ 97,226.78

FOOD SERVICE FUNDS $ 31,961.09 $111,733.13 $98,706.10 $44,988.12 Building Fund (included in Gen.Fund above) $ 4,901,934.75 $ 4,192,253.08 $ 2,601,009.86 $6,493,177.97

$1,858,240.56 $795,697.61 $ 412,196.99 $2,241,741.18

YTD APRIL, 2012 APRIL, 2012 YTD BEGINNING


GENERAL FUND $5,351,939.64 $2,200,891.15 $2,748,844.55 $4,803,986.24

FEDERAL FUNDS $82,924.64 $ 66,644.20 $83,581.42 $65,987.42

FOOD SERVICE FUNDS $ 9,685.94 $106,386.61 $ 84,111.46 $31,961.09

$ 5,444,550.22 $2,373,921.96 $2,916,537.43 $4,901,934.75

Building Fund (included in Gen.Fund above) $ 2,733,742.59 $ 164,217.93 $1,039,719.96 $1,858,240.56

YTD MARCH, 2012 MARCH, 2012 YTD BEGINNING


GENERAL FUND $6,177,650.53 $3,363,436.02 $4,189,146.91 $5,351,939.64

FEDERAL FUNDS $65,427.63 $115,879.03 $ 98,382.02 $82,924.64

FOOD SERVICE FUNDS $ 6,828.85 $120,027.70 $117,170.61 $9,685.94

$ 6,249,907.01 $ 3,599,342.75 $4,404,699.54 $5,444,550.22

Building Fund (included in Gen.Fund above) $ 2,488,120.48 $1,678,775.14 $1,433,153.03 $2,733,742.59

� � � � � YTD FEBRUARY, 2012 FEBRUARY,2012 YTD BEGINNING


GENERAL FUND $ 6,137,504.41 $ 2,462,501.46 $ 2,422,355.34 $6,177,650.53

FEDERAL FUNDS $ 95,585.31 $ 62,452.52 $ 92,610.20 $65,427.63

FOOD SERVICE FUNDS $ (9,055.82) $112,944.43 $ 97,059.76 $ 6,828.85

$ 6,224,033.90 $ 2,637,898.41 $ 2,612,025.30 $6,249,907.01


� � � � � YTD JANUARY, 2012 JANUARY, 2012 YTD BEGINNING


GENERAL FUND $6,967,192.72 $ 2,340,605.80 $ 3,170,294.11 $6,137,504.41

FEDERAL FUNDS $18,244.92 $152,891.49 $ 75,551.10 $95,585.31

FOOD SERVICE FUNDS $(24,116.32) $102,369.92 $ 87,309.42 $(9,055.82)

$6,961,321.32 $ 2,595,867.21 $ 3,333,154.63 $6,224,033.90


� � � � � JANUARY

YEAR TO DATE JANUARY YEAR TO DATE

ABC Funding $ 208,035.00 $ 28,674.00 $ 236,709.00

HIPPY Funding 165,375.00

33,075.00 198,450.00

HIPPY Misc. Revenue-AmeriCorps 5,991.13 5,991.13

AP Funding/AAIMS Funding 8,650.00 8,650.00

ALE Funding 17,080.00 17,080.00

Bonded Debt Assistance 76,941.00

76,941.00 153,882.00

Bond Proceeds (49,000.00)

2,010,728.99 1,961,728.99

Bond Proceeds - Refunding Bond Escrow 51,938.92 51,938.92

Middle School Warrantee-Nabholz -

-

Capca Bldg.Maintenance 400.00

160.00

560.00

Catastrophic Funding -

-

Conway Career Center Funding 22,750.16

11,375.08 34,125.24

Current Taxes-Coll. Unapp. 3,554,232.98

250,439.34 3,804,672.32

Transfer from County General Fund -

-

Property Tax Relief 440,314.74

129,312.12 569,626.86

Debt Service Funding -

-

Delinquent Personal Cost 660.46

248.53

908.99

Delinquent Personal Taxes 45,715.29

21,028.18 66,743.47

Delinquent Real Estate 43,216.15

14,371.97 57,588.12

Delinquent Real Estate C & P 5,675.00

1,655.78 7,330.78

LEA Supervisor Funding -

-

Mineral Lease - Act. 921 18.02

18.02

Excess Commission 3,589.17

244,812.45 248,401.62

ELL Funding 13,115.00 13,115.00

Fish/Wildlife Act 2003 919.36

919.36

General Facility Funding 8,955.00

8,955.00 17,910.00

Interest on CD's - QZAB 672.46

11.89

684.35

Interest Income - Local Taxes 521.93

178.36

700.29

Interest FSB - Operating 11,307.30

2,760.64 14,067.94

Interest Income-Accrued/Bond Issue 11,639.10 11,639.10

Misc. Local Revenue 7,856.47

275.00 8,131.47

Mentor Grant 20,400.00 20,400.00

NSLA Funding/NSLA Growth Funding 282,235.00

56,447.00 338,682.00

Partnership Funding 292,957.44

124,880.61 417,838.05

Professional Development Funds 136,964.00 136,964.00

Non-Residential Treatment Reimb. 4,118.13

1,860.00 5,978.13

State Foundation Funding 6,645,712.00

1,329,143.00 7,974,855.00

98% OF URT Funding -

-

QSCAB Interest - IRS 71,958.75

71,958.75 143,917.50

Student Growth Funding -

488,995.00 488,995.00

State Land Sales 14,345.24 14,345.24

State/Local Grants 2,990.00 2,990.00

Supplemental Millage Funds 16,807.00

16,807.00 33,614.00

Transfer to Salary Funds -

-

Transfer to Debt Service Fund -

-

Transfer from Operating to QSCB Fund 182,058.83 182,058.83

Transfer to Food Service -

-

Transfer Operating Fund to Bldg. Fund -

-

Transfer from LEP to NSLA -

-

Transfer from Prof.Dev. To NSLA 100,000.00 100,000.00

TOTAL GENERAL FUND RECEIPTS $ 12,427,116.03 $4,925,094.69 $ 17,352,210.72

NON-REVENUE $ 4,059.07 $ 4,028.34 $ 8,087.41

TOTAL GENERAL FUND RECEIPTS $ 12,427,116.03 $ 4,925,094.69 $ 17,352,210.72

JANUARY


RECEIPTS - FEDERAL FUNDS:

Arkansas Medicaid Funding $ 38,542.01 $ 29,274.01 $ 67,816.02

ARMAC Funds-6752 14,667.21

14,622.21 29,289.42

Title I Funds 215,343.60

123,692.59 339,036.19

Accrued Revenue-Title I -

-

Transfer to ARRA 6721 -

-

Modernization Stab. - ARRA 6802 -

-

Title VI-B Funds 234,031.63 234,031.63

Deferred Revenue/Title VI-B 6702 4,394.28 4,394.28

Title II-A Funds 10,074.55

17,671.66 27,746.21

Accrued Revenue -

-

TOTAL FEDERAL FUND RECEIPTS $517,053.28 $ 185,260.47 $ 702,313.75

TRANSFER OF FUND CODE-TITLE V $ -

NON-REVENUE 970.00

-

970.00

TOTAL FEDERAL FUND RECEIPTS $517,053.28 $185,260.47 $ 702,313.75

JANUARY


RECEIPTS - FOOD SERVICE

Transfer from Operating to Foodservice $ - $ -

Adult Meals 12,768.22

2,446.40 15,214.62

Ala Carte Meals 5,700.49

512.70 6,213.19

CAPCA Reimbursement 4,001.90

2,652.80 6,654.70

Food Service Reimbursement 247,184.52

51,789.29 298,973.81

State Matching Funds 8,747.90 8,747.90

Food Service Grant -

-

Deferred Revenue/Fed. Reimb. (867.79)

(867.79)

Student Meals 129,925.57

28,277.09 158,202.66

Student Refund (82.35)

(93.50)

(175.85)

NON-REVENUE -

-

TOTAL FOODSERVICE RECEIPTS $407,378.46 $85,584.78 $ 492,963.24

TOTAL JANUARY RECEIPTS $ 13,351,547.77 $ 5,195,939.94 $ 18,547,487.71

agenda greenbrier school district board of education

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