agenda for 232nd meeting of the general house(29-06-2016)

1

Agenda for 232nd meeting of

Municipal Corporation Chandigarh

Date : 29.06.2016

Time : 11.00 a.m.

Venue : Assembly Hall

Municipal Corporation New Deluxe Building, Sector -17E,

Chandigarh – 160017

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MUNICIPAL CORPORATION CHANDIGARH (Agenda Branch)

No.MCC/Secy/SAA/2016/368 Dated:24.06.2016 To All Councillors and ex-officio member (MP), Municipal Corporation, Chandigarh. Subject : - Agenda for 231st meeting of General House of the Corporation to be held on

30.05.2016 at 11.00 a.m. Please find enclosed herewith an agenda for 231

st meeting of the General House of the

Corporation to be held on 30.05.2016 at 11.00 a.m. in the Assembly Hall of the Municipal Corporation, Chandigarh

for information.

You are, therefore, requested to attend the said meeting on the stipulated date and time.

Note: You are requested to bring the booklet of main agenda and supplementary agenda of 230th

meeting, which has already been circulated. Sd/- Secretary,

Municipal Corporation, Chandigarh. Endst. No.MCC/Secy/SAA/2016/369 Dated:24.06.2016

A copy is forwarded to the following for information and necessary action:- 1. Joint Commissioner-I 2. Joint Commissioner-II 3. Assistant Commissioner 4. Chief Engineer 5. S.E.(B&R)/S.E.(P.H.) 6. C.A.O./Chief Examiner 7. M.O.H./S.S.H 8. E.E.(Roads Division – I, II & III) 9. E.E.(Electrical / Horticulture Division/W&E) 10. E.E.(P.H. Division No.1,2,3 & 4) 11. O.S.D. II /S.D.O.(Buildings)/S.D.E.(HQ) 12. A.O.(P&PF)/Supdt.E-I 13. Law Officer/ A.P.R.O. 14. Computer Cell/Fire Branch 15. Estate Branch/Tax Branch Sd/-

Secretary, Municipal Corporation, Chandigarh. Endst. No. MCC/Secy/SAA/2016/370 Dated:24.06.2016

A copy is forwarded to the following for information and necessary action:-

1. PS to Commissioner 2. PA to Mayor 3. PA to Secretary Sd/-

Secretary, Municipal Corporation, Chandigarh.

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INDEX

Agenda

item

No.

Subject Page

No.

1. Confirmation of the 231st meeting of the General House held on

30.5.2016 at 11.00 a.m. in the Assembly Hall of the M.C., Chandigarh.

4

2. Question raised by Sh. Satinder Singh regarding Uppal Housing Project,

Pocket No.2 & 3, Commercial Property belonging to MCC at Manimajra.

5-40

3. Action Taken Report on the resolutions passed by the General House w.e.f

January, 2015 to January, 2016.

41

4. Policy for dumping of Malba.

42-44

5. Amendment in Service regulation of Sub Divisional Engineer

(Horticulture).

45-46

6. Amendment required in the Policy/guidelines approved for the

management of Community Centers/Janj Ghar by the General House in

its 189 meeting held on 30.1.2016 for smooth functioning.

47-48

7. Rough cost estimate for re-carpeting of V-4 road along with parking in

shopping centre at Sector 11, Chandigarh.

Rs.52.98 lac

49-52

8. Rough cost estimate for providing and laying 40mm thick bituminous

concrete on Old Ropar Road Railway Crossing to Police Station Chowk

and Fun Republic to Culvert in Manimajra Chandigarh.

Rs.61.55 lac

53-54

9. Hiring of Tractor Trolleys. 55-66

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AGENDA ITEM NO. 232.1

Subject:- Confirmation of the 231st meeting of the General House held on 30.05.2016 at

11.00 a.m. in the Assembly Hall of the M.C., Chandigarh.

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QUESTION/ANSWER

Subject:- Question raised by Sh. Satinder Singh, Councillor, Municipal Corporation,

Chandigarh regarding Uppal Housing Project Pocket No.2 & 3, Commercial

Property belonging to MCC at Manimajra.

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Subject: Question raised by Sh. Satinder Singh, Councillor, Municipal Corporation, Chandigarh regarding Uppal Housing Project, Pocket No. 2 & 3, Commercial Property belonging to MCC at Manimajra

Sh. Satinder Singh, Councillor, Ward No. 18 has submitted the question to be

included in the forthcoming meeting of General House regarding Uppal Housing Project, Pocket

no. 2 and 3, Commercial property belonging to MCC at Manimajra.

In this connection, it is submitted that he original record file is lying with Vigilance

Cell, U.T., Chandigarh. However, the reply has been prepared based on the information

available with the office in annotated form as under:

S.NO. Question raised Reply

1 Whether any condition or

clause was passed with regard

to built houses for Economic

Weaker Section (EWS) by the

House before the allotment of

Municipal Corporation land at

Manimajra? Kindly supply the

details of the same.

Yes, the Municipal Corporation, Chandigarh in its

55th (adjourned) house meeting held on 23.8.2002

vide supplementary agenda item no. 2, resolved

that “the plot measuring 6.9 acre in pocket no. 2 &3

Manimajra, U.T., Chandigarh earmarked for Group

Housing Scheme shall be disposed of by way of

open auction to the private builders of reputed for

the construction of multi storied group houses

subject to the condition that equal or larger piece of

land shall be earmarked for the construction of

houses for the employee of the Municipal

Corporation, Chandigarh including deputationists

who have served for at least 3 years as a welfare

measure and modalities shall be discussed with

representatives of the employees. It was further

resolved that adequate no. of houses meant for

economical weaker section (EWS) of the society

shall be constructed by the private builder which

shall be allotted to eligible persons working

house/shops and not residing in Jhugis. It was also

resolved that the said site shall be disposed of by

way of open auction by giving due publicity in local

and National newspapers by the Commissioner,

municipal Corporation, Chandigarh ”.

A-1 Whether the condition /clause

for 15 percent houses for

Economic Weaker Section

Consequent to the resolution passed by the General

House of the Corporation in its 55th (adjourned)

meeting held on 23.8.2002, the Additional

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(EWS) were put up in the

Municipal Corporation file

while submitting to Chandigarh

Administration for approval, if

so kindly give a copy of it.

Commissioner, MCC vide letter Memo No.

CMC/Estate/SAE-I/2002/15150, dated 29.11.2002

wrote to the Home Secretary-cum-Secretary Local

Govt., Chandigarh Administration, wherein it has

been mentioned that the Municipal Corporation in its

55th (adjourned) meeting held on 23.8.2002 vide

Supplementary Agenda Item no. 2 has passed the

following resolution unanimously:-

“In partial modification of the resolution passed

by the Municipal Corporation, Chandigarh in its 46th

adjourned meeting held on 21.6.2001 vide

supplementary agenda item no.5, it is resolved that

the plot measuring 6.9 acre in pocket no. 2 &3

Manimajra, U.T., Chandigarh earmarked for Group

Housing Scheme shall be disposed of by way of

open auction to the private builders of reputed for

the construction of multi storied group houses

subject to the condition that equal or larger piece of

land shall be earmarked for the construction of

houses for the employee of the Municipal

Corporation, Chandigarh including deputationists

who have served for at least 3 years as a welfare

measure and modalities shall be discussed with

representatives of the employees. It was further

resolved that adequate no. of houses meant for

economical weaker section (EWS) of the society

shall be constructed by the private builder which

shall be allotted to eligible persons working

house/shops and not residing in Jhugis. It was also

resolved that the said site shall be disposed of by

way of open auction by giving due publicity in local

and National newspapers by the Commissioner,

municipal Corporation, Chandigarh.

Copy enclosed at Annexure “1” .

Subsequently, a reminder was also sent to the

Home Secretary-cum-Secretary Local Govt.,

Chandigarh Administration vide letter dated

19.12.2002 to take up the matter with the Chief

Architect & Secretary, Deptt. of Architecture, U.T.,

Chandigarh to prepare and supply copy of Architect

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Control & zoning in order to know the exact number

of tenements for weaker section and flats for other

categories in the site measuring 6.9 acres in pocket

No.2 & 3, Manimajra.(Copy enclosed at Annexure

“1 A”)

B Whether the condition/ clause

for 15 percent houses for

Economic Weaker Section

(EWS) were incorporated while

publishing advertisements in

the newspapers? Kindly

Supply the copy of the same?

As per the copy of the Advertisement available in

the file (Copy enclosed at Annexure “2”, it was

mentioned in the advertisement that the detailed

terms & conditions mentioned in the brochure.

It was mentioned in the brochure that

“Adequate accommodation shall be provided for

domestic servants and other service population of

economically weaker sections (E.W.S.). The

number of such dwelling unit for domestic servants

shall not be less than 15% of the main dwelling

units and the carpets area of such unit shall not be

less than 200 square feet”.

Copy enclosed at Annexure “2 A”

C Whether the clause 15 percent

houses for Economic Weaker

Section (EWS) were

incorporated while allotting the

land for constructions of

houses to Uppal Housing Pvt

Ltd ? Kindly Supply the copy of

the same?

The clause of 15 percent houses for Economic

Weaker Section (EWS) was not specifically

mentioned in the Allotment letter, but it has been

mentioned in clause 12 of the allotment letter that

“the building on the site shall be constructed strictly

in accordance with the approved/sanctioned plans,

which must confirm to the Punjab Capital

(Development & Regulation) Building Rules, 1952

and the provision of Frame control Architect Control

and the Zoning plan (whichever is applicable).

And it was also mentioned in clause 27 of the

allotment letter that “the conditions as mentioned in

the zoning plan, obtainable from Chief Architect,

Chandigarh Administration on payment of land shall

be considered as part of the terms & conditions of

this allotment letter”.(copy of allotment letter is

enclosed at Annexure “3”).

C-1 In case the MC did not

incorporation the clause for

providing 15% houses for

In pursuance of the clause No. 12 & 27 of the

allotment letter, the Chief Architect, U.T.,

Chandigarh had incorporated the clause in zoning

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EWS, please inform at which

stage and which department

include this condition/ clause?

plan that “15% of total no. of Dwelling units

having a minimum area of 200 sq.feet shall be

constructed for EWS category”.

D Whether any Zoning

plan/Building plan was

submitted by the Uppal

Houses Pvt. Ltd to the

Corporation before approving

the same from Chief Architect?

If so, Kindly supply the copy of

the same.

As per record, M/s Uppal Houses Pvt. Ltd has not

submitted any Zoning plan/Building plan to the

Corporation. They had submitted the Building plan

to the SDO(B), Estate Office, U.T., Chandigarh.

E Whether Chief Architect,

Chandigarh had put any

additions or alterations on the

Zoning Plan/Building Plan

while approving the same.

Kindly supply the copy of the

same with the observation.

The said point pertains to Chief Architect,

Chandigarh Administration & SDO(B), U.T.,

Chandigarh and this office has no information about

it.

F Whether any report/inquiry

report was submitted by the

Joint Commissioner/any senior

official of the Corporation with

regard to the non-compliance

of 15 percent houses for EWS

by the Uppal HousingPvt. Ltd?

Kindly supply the copy of the

same

Copy of the Inspection report submitted by Sh.

Kamlesh Kumar, HCS, Sh. Sudhir Narang, SDE(B),

MCC, Sh. Vinod Kumar Jain, SDO(Buildings),

Estate Office, U.T., Chandigarh, Sh. Rajinder

Kumar, JE(Buildings), MCC, Sh. Kirpal Singh,

JE(Building Branch), Estate Office, U.T.,

Chandigarh is enclosed herewith as Annexure 4.

G Whether any notice was

issued to after that report by

the Corporation Official to the

Uppal Housing Pvt Ltd? When

the said notice was issued and

by which official? Kindly supply

the copy of the same?

On the basis of Inspection report, a Show cause

notice was issued to Uppal Housing Pvt Ltd vide

No. MC/Estate/ 2011/5773, dated 14.9.2011 by the

Secretary, (exercising the power of Estate Officer

under Capital of Punjab (D&R) Act, 1952), Municipal

Corporation, Chandigarh (Copy enclosed at

Annexure “5”). The said notice was dropped vide

orders dated 15.12.2011.

G-1 Kindly inform what was the

need to submit the revised

zonal planning by the Uppal



Chandigarh.

10

Pvt Ltd to the CA/EO/MC?

G-2 Kindly disclose the number of

houses, under each category,

which was firstly approved by

the concerned authority and

please also convey what was

the number of houses, under

each category, after submitting

the revised zonal plan.



Chandigarh. However, a copy of occupation

certificate issued by the SDO(B), Estate Office,

U.T., Chandigarh on dated 31.5.2010 is enclosed at

Annexure “6”.

H What is fate of the said revised

Zoning Plan submitted by the

Uppal Pvt Limited? Kindly

supply the detail of the same?

The said point pertains to Chief Architect and

SDO(B), U.T., Chandigarh.

However, the Chief Architect had sought

NOC regarding proposed independent EWS Block

from this Corporation being allotting agency. It was

informed by the Municipal Corporation vide letter

dated 30.9.2015 to the Chief Architect that “the

matter has been considered at the level of

Commissioner, MCC and it has been decided that

no change should be allowed in original terms and

conditions of the allotment letter”.

Thereafter, the Chief Architect-cum-

Chairman, Deptt. of Urban Planning, Chandigarh

Administration vide letter dated 17.11.2015 has

intimated that “the revised building Plan for the

independent block of EWS of Uppal Group Housing

Scheme, Pocket no. 2 &3, Manimajra has not been

considered for approved by their office, in view of

the decision of this office vide memo as referred

above i.e. no change should be allowed in original

terms and conditions of the allotment letter. Further,

they have informed that EWS houses may be

retained as per earlier approved/sanctioned building

plans”. (Copy enclosed at Annexure “7”)

I Kindly supply the details/list of

the original allottee of the said

houses built up by the society?

Kindly also supply the details

List of purchasers as received from the company

and detail of the subsequent buyer is prepared by

the office from the available record is attached at

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of the subsequent purchasers

till date of the houses as exist

in the Corporation record?

Annexure “8”.

K Whether the Corporation is

having the details and copy of

the CBI report in the above

said illegalities done by the

Uppal Housing Pvt ltd and

others ? If so kindly supply the

details of the same?

No report is available in the record file.

The above reply is submitted in the General House for information.

Joint Commissioner-I, Municipal Corporation, Chandigarh.

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Action Taken Report on the resolutions passed by the General

House w.e.f January, 2015 to January, 2016.

Note:- Booklet of Action Taken Report has already been circulated. You

are therefore requested bring the same.

42


45


Subject: Amendment in Service Regulation of Sub Divisional Engineer (Horticulture)

The Municipal Corporation, Chandigarh notified its own Service Regulation of

Engineering Wing on 17.8.2012.

The following are the notified Service Regulations for filling up the post of Sub

Divisional Engineer (Hort.) by promotion.

By Promotion(50%)

Sectional Officer (Hort.)/Horticulture Inspector with 12 years regular service in the grade (including service any, rendered in the grade of Sectional officer (Hort) (Selection Grade and possessing B.Sc. (Agriculture)/B.Sc. (Botany)/B.Sc. (Hort.) of a recognized university or equivalent.

Or

Sectional officer (Horticulture) with 10 years regular service in the grade including regular service, if any, as Horticulture Supervisor and possessing Certificate in Garden Training course in Horticulture or Agriculture from a recognized university, Institute or equivalent, provided atleast 8 years regular service should be Sectional Officer (Hort.)

In the above Service Regulation, the minimum regular service required for the

degree holder for promotion to the post of SDE(Hort.) is given 12 years & 10 years for non

degree holders whereas the qualification of degree holders Junior Engineer(Hort.) for promotion

to the post of SDE(Hort.) should not be more than non degree holders. Therefore, the Service

Regulation of SDE (Hort.) are required to be amended (Annexure-I).

The matter is placed before the General House to reconsider the Service

Regulation for the post of Sub Divisional Engineer (Horticulture). After that the same will be sent

to Chandigarh Administration for amendment.

Joint Commissioner-I,

Municipal Corporation,

Chandigarh.

46

Name of the

post

Draft Recruitment Rules

recommended by MCC

(i)

Recruitment Rules

approved by Chd. Admn

&notified.

(ii)

Amendment is

required

Sub

Divisional

Engineer

(Horticulture)

By Promotion(66 2/3%)

Sectional Officer

(Hort.)/Horticulture Inspector

with 6 years regular service

in the grade (including

service any, rendered in the

grade of Sectional officer

(Hort) (Selection Grade and

possessing B.Sc.

(Agriculture)/B.Sc.

(Botany)/B.Sc. (Hort.) of a

recognized university or

equivalent.

Or

Sectional officer

(Horticulture) with 10 years

regular service in the grade

including regular service, if

any, as Horticulture

Supervisor and possessing

Certificate in Garden

Training course in

Horticulture or Agriculture

from a recognized university,

Institute or equivalent,

provided atleast 8 years

regular service

should be Sectional Officer

(Hort.)

By Promotion(50%)

Sectional Officer

(Hort.)/Horticulture

Inspector with 12 years


(including service any,

rendered in the grade of

Sectional officer (Hort)

(Selection Grade and

possessing B.Sc.

(Agriculture)/B.Sc.

(Botany)/B.Sc. (Hort.) of a

recognized university or

equivalent.

Or

Sectional officer

(Horticulture) with 10 years


including regular service, if

any, as Horticulture

Supervisor and possessing

Certificate in Garden

Training course in

Horticulture or Agriculture

from a recognized

university, Institute or

equivalent, provided atleast

8 years regular service

should be Sectional Officer

(Hort.)

By Promotion

(50%)

“From amongst the

Junior Engineers

(Horticulture)

(including Sectional

Officer

(Horticulture)

existing in Service

Regulation 2012),

who have an

experience of

working as such for

a minimum period

of eight years”.

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Subject: Amendment required in the Policy/ guidelines approved for the management

of Community Centres/ Janj Ghar by the General House in its 189th meeting

held on 30.01.2013 for smooth functioning.

The following points/amendments are required to be considered and decided by the

General House of MC Chandigarh:

a) During the gap period between the expiration of tenure of Executive Committee and re-

constitution of Executive Committee of the respective Community Centres, the

Commissioner, MCC may authorise to any officer/official of the MCC to exercise the power of

the Executive Committee.

b) The day to day expenditure for maintaining the Community Centre like purchasing of broom,

phenol, repair/change of water tap / bulb/ tube light etc. upto maximum of Rs. 5,000/- per

month may be done by the Executive Committee from the joint account by following the GFR.

c) All the expenditure made from the joint account of the respective Community Centres shall be

placed before the Executive Committee every quarter.

d) Election for the executive Committee in the villages /rehabilitation colonies under the jurisdiction of MC, Chandigarh:- The election to the post of President, Vice President, Secretary, 3 members of Executive

Committee shall be conducted by the MCC on the recommendation received from

Chairperson and official Executive members. There shall be minimum 25 member of the

Community Centres are required for conducting the elections of Executive Committee of

respective Community Centre.

e) Proposal for constitution of executive committee for all other community centres where there is no executive committee.

1. Patron - Mayor, M.C., Chandigarh

2. Chairperson - Elected Area Councillor

3. Vice-Chairperson - Nominated Area Councillor ( if any)

4. Executive Engineer Roads Division M.C.C. (of the concerned area)

5. Executive Members – 04 Nos.

i) Sub Divisional Engineer Roads Division ( of the concerned area)

ii) Sub Divisional Engineer Public Health Division( of the concerned area)

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iii)Sub Divisional Engineer Horticulture Division (of the concerned area)

iv)Sub Divisional Engineer Electrical Division (of the concerned area)

6. Treasurer - 1 (SDC of concerned roads Sub Division)

Tenure of the Executive Committee:-

The above said Executive Committee will remain in existence till an Executive committee is

formed as per the guide lines approved by the General House of Municipal Corporation

Chandigarh.

Financial power:-

The area Executive Engineer of Road Wing may authorise to any officer/official of the MCC to

exercise the power of the Executive Committee.

NOTE:

This executive committee will work as per the approved guide lines of the General house.

f) Functioning of Gym in Community centres:-

i) Maintenance and operation of gym is a technical issue with health concern. Initiative should be

taken to get gym installed, operated and maintained by private parties on the commercial basis.

The Commissioner, Municipal Corporation, Chandigarh may be authorised to explore such

opportunities and take appropriate action.

ii) In Community centres where gym is maintained and operated by private parties, the members

of the Community Centre should be allowed to use the gym at concession rates.

The above points/amendments are placed before the General House for its consideration

and approval.

Joint Commissioner-II, Municipal Corporation, Chandigarh.

49


53


55


Subject: Hiring of Tractor Trolleys.

An agenda regarding hiring of 20 No. of Tractor Trolleys was placed in

the 231st meeting of General House of the Municipal Corporation Chandigarh held

on 30.05.2016.

The house considered and resolved as under:-

“The House considered & approved the extension with majority for

hiring of 20 Tractor Trolleys already deployed for lifting solid

waste in Municipal Area of Chandigarh for 03 months from

1.5.2016 to 31.07.2016 on the existing terms and conditions from

the existing contractors.

It was further decided that a new e-tender be floated meanwhile.”

The Ministry of Urban Development is implementing Swachh Bharat

Mission. Last time Chandigarh was declared as the 2nd Best City. This time our

endeavour is to be the 1st Best City. Frequent requests are received from the

Councillors and general public stating that the process of lifting of garbage in the

city is slow and sometimes the horticulture waste during the season of falling of

leaves and after a thunder storm takes days before it is lifted. In this regard,

various discussions and meetings have been held with the field staff. The field staff

has told that the no. of Trolleys (MOH office and hired) are less and in some cases,

the Trolleys are covering two or more Sectors. A trolley takes 03 rounds daily and

56

is thus not able to completely clear the whole area assigned to it in a single day. As

a result of this, garbage accumulated.

Thus, the filed staff including Health Supervisors, Chief Sanitary

Inspectors and Sanitary Inspectors were told to give the fresh requirement by which

they will be able to clear the whole area under them daily. They have given a new

requirement of 34 No. of Tractor Trolleys.

It was decided that new tender be floated on the basis of weight of

garbage transported and the minimum no. of trips for each Tractor Trolleys will be

3. Accordingly, fresh DNIT has been prepared which is enclosed as Annexure „X-

1‟.

Agenda is placed before the General House for floating e-tender with

fresh DNIT for hiring of 34 No. Tractor Trolleys.

M.O.H

57

Annexure X-1

MUNICIPAL CORPORATION CHANDIGARH (Office of Medical Officer of Health)

Short Term Tender Notice

E-tenders are hereby invited on behalf of the Commissioner, Municipal Corporation, Chandigarh from the firms/individuals/suppliers for hiring of 34 Nos. of Tractor Trolleys for lifting of Dry Leaves/Horticulture Waste/Solid Waste from municipal limits of U.T., Chandigarh for a period of One Year, which can be extended on yearly basis maximum upto Three Years keeping in view of the performance of the firms/individuals/suppliers with mutual consent.

Tender along with terms and conditions are available at website https://etenders.chd.nic.in w.e.f. _________. The tender shall be uploaded and received on https://etenders.chd.nic.in only up to _________ till 05:00 p.m. The tender will be opened on _________ at 11:00 a.m. and pre-bid meeting will be held on _______________ in the Committee Room of Municipal Corporation Chandigarh at _________.

Important instructions:-

1. The tender documents will be downloaded by the bidders from the website https://etenders.chd.nic.in.

2. The tender document will be uploaded on https://etenders.chd.nic.in.

3. If the rates quoted by the firms/bidders are found to be at par, then the contract will be allotted in equal

share.

4. In case, the date of receipt/opening of tender is declared or happens to be a public Holiday, the tenders will

be received/opened on the next working date at the stipulated time.

5. The hardcopy of Earnest Money (in original) of Rs. 3.50 lacs should be submitted in the office of Medical

Officer of Health, Municipal Corporation, Chandigarh up to ________ at 03:30 p.m. as per prescribed

format given at Annexure – A along with original affidavit as per Annexure – C .

6. The specifications for the supply can be seen at Annexure-B.

7. The bidders are required to upload all the documents as prescribed in check-list as mentioned at

Annexure-D.

8. Price Bid shall be quoted by the bidder through e-tendering as per BOQ pattern.

9. The Bidders shall have to submit the Price Bids on-line in Electronic Format Digital Signatures for

participation in the e-tendering process, the bidders need to register themselves on https://etenders.chd.nic.in. On registration, they will be provided with an user ID and a system generated

password enabling them to submit their bids on-line by using Digital System Certificates (DSC).

10. Tenders without digital signatures will not be accepted by the Electronic Tendering System. No tender will

be accepted in physical format.

11. For any technical issue related to Electronic Tendering Portal, Bidders may contact IT Cell, DIT, Additional

Deluxe Building 5th Floor, Sector 9, Chandigarh or at https://etenders.chd.nic.in. Ph. 0172-2740641.

12. The tenderers/bidders must have valid PAN, EPF, ESIC, Service Tax, Labour License numbers and copy of

the same be attached.

13. Before submission of on-line Bids, Bidders must ensure that scanned copies of all the necessary documents

have been uploaded with the Bid.

https://etenders.chd.nic.in/



58

ANNEXURE – A

From

M/s __________________________

______________________________

______________________________

______________________________

To

The Medical Officer of Health,

Municipal Corporation,

Chandigarh.

No.

Dated

Subject: Earnest Money Deposit (EMD) for hiring of 34 Nos. of Tractor Trolleys in the office of

Medical Officer of Health, Municipal Corporation, Chandigarh and along with original

affidavit as per Annexure- C.

Sir,

Please find enclosed herewith Earnest Money Deposit (EMD) of Rs. 3.50 lacs in the shape

of Bank Draft/Demand Draft issued by (Name of the Bank) ________________________________ drawn

in favour of Medical Officer of Health, Municipal Corporation, Chandigarh payable at Chandigarh along

with original affidavit as per Annexure- C and the scanned copy of which have already been uploaded in

the e-tender.

Thanking you,

Yours faithfully,

(SIGNATURE)

Seal of the firm With full address

59

ANNEXURE – B

Specifications for hiring of 34 nos. of Tractor Trolleys for lifting of dry leaves/horticulture waste/solid waste from the municipal limits of U.T. Chandigarh:-

1. Length -- 11 feet

2. Width -- 6 feet

3. Height -- 2 feet

All the tractor trolleys should be fitted with Hydraulic Jack and should always be in good working condition.

Note: During the months (February, March, April, May) excessive seasonal fall of leaves, the height of

each tractor trolley should be increased by minimum 11/2 feet by placing angel on corners and sides

of trolleys.

60

ANNEXURE – C

AFFIDAVIT

I / We / M/s __________________________________________ Sole Proprietor/Partnership

Firm/Company (____________________________) are having PAN No. _________________ and do

hereby declare and solemnly affirm that I / We / M/s have not been debarred/black-listed, nor the tenders

orders have ever been cancelled by any State/UT/Central Government/Corporation or any partner or

shareholder either directly or indirectly connected with or has any subsisting interest in the business of

my/our firm nor any legal proceedings have ever been initiated/pending or any penalty has ever been levied

due to delay of non-completion of supply order by any State / UT / Central Government / Municipal

Corporation Chandigarh or by any autonomous body / authority and all the documents supplied are correct

to the best of my/our knowledge. That the individual/firm/company has been regularly paying income

tax/service tax and is legally competent to engage in contracts for providing manpower. That I / We / M/s

accept all the terms & conditions as prescribed in Annexure-E of the uploaded tender document.

DEPONENT

Place: __________

Dated: __________

Verification:

I/We do hereby solemnly declare and affirm that the above declarations are true and

correct to the best of my/our knowledge and beliefs. No part of it is false and nothing has been

concealed therein.

DEPONENT

Place: __________

Dated: __________

{Note: To be furnished on non-judicial stamp paper duly attested by the First Class Magistrate/Notary Public}

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ANNEXURE - D

CHECK-LIST OF DOCUMENTS TO BE UPLOADED BY THE BIDDER:-

1) Scanned copy of EMD in the shape of demand draft as at Annexure-A.

2) Scanned copy of Affidavit as at Annexure-C.

3) Scanned copy of proof of Valid Labour License registered with the Labour Department, U.T.,

Chandigarh.

4) Scanned copy of letter of allotment of E.P.F. No.

5) Scanned copy of letter of allotment of E.S.I.C. No.

6) Scanned copy of Balance Sheets for the last three financial years.

7) Scanned copy of Income Tax Returns for the last three financial years.

8) Scanned copy of firm income tax number i.e. PAN.

9) Scanned copy of valid Service Tax Registration No.

10) Scanned copy of certificate or proof issued by the organization or department that the applicant firm

has successfully executed the contract of similar nature of work as per clause no. 4 of Annexure E.

11) Scanned copy of Solvency Certificate of an amount not less than Rs. 25.00 Lacs issued by any

commercial/scheduled bank within the last six months from the date of issue of tender with

mentioning of firm’s bank account number.

12) The bidder is also required to upload an undertaking to the effect that the agency/firm has

sufficient resources and labour to supply 34 Nos. tractor trolleys with labour.

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ANNEXURE – E

General Terms & Conditions

1. The rates quoted will be valid for a period of One Year from the date of acceptance of the tender and no increase will be allowed during the period of contract.

2. The tractors and trolleys should be registered with concerned registration authority and insured for 3rd party during the period of contract. The bidder/contractor/supplier will be fully liable for any liability during the period of contract.

3. The 34 nos. of Tractor Trolleys are required to be supplied along with P.O.L./repairs/maintenance etc. as well as Labour consisting of one Driver with minimum of 05 nos. of labourers and sanitation material i.e. Pally, Panja, Kassi etc. are required to be provided to each tractor trolley by the firm/contractor for the removal of dry leaves/horticulture waste/solid waste from the municipal limits of Chandigarh during the period of contract. Every driver must have mobile phone No. in working condition during duty hours.

4. Technical Eligibility Criteria:-

i). The bidder has to upload the experience and past performance on similar nature of contracts/works for last

two years of minimum 50% of the required work for the supply of tractor trolleys with Labour.

ii). The bidder is also required to upload an undertaking to the effect that the agency/firm is

capable and has sufficient resources and labour to supply 34 Nos. tractor trolleys with labour.

iii). If the rates quoted by the firms/bidders are found to be at par, then the contract will be allotted in

equal share.

5. The number of tractor trolleys can be increased or decreased on the basis of requirement from time to time. If the contractor fails to supply increase demand of the trolleys by the Municipal Corporation within 48 hours, he will be penalized @ Rs.7500/- per day from the date of issue of the letter.

6. The firm/contractor is required to quote their rates for the supply of tractor trolley as per condition no. 3 in per Kg format from the area as per detail given at Annexure-F i.e. sector/village/colony etc. within the municipal limits of Chandigarh and to dump MSW garbage/ Dry Leaves/Horticulture Waste etc. at the ear-marked Dumping Ground/Garbage Processing Plant as the case may be.

7. The payment of the transportation of the garbage will be entertained as per weight measured at the weigh bridge installed at Dumping ground. Only driver will be allowed to sit on the vehicle while weighing. The firm will submit photocopy of weigh slips duly attested along with the bill.

8. If any tractor trolley is found carrying any material with the intention to increase the weight and the same is not required to be dumped at dumping ground, the trip of the tractor trolley will not be entertained and double the amount of the weight received at dumping ground will be deducted from the contractor bill and if any tractor trolley is found using this malpractice 5 times, the contract of the firm will be cancelled and security amount of the firm will be forfeited.

9. Each Tractor Trolley is required to be fully filled and should be covered with sheet i.e. Tarpaulim/Plastic etc. covering the complete length & width of trolleys, so that the waste is not visible to the naked eyes and does not litter the city streets during the movement of tractor trolleys.

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10. The firm/contractor approved for supplying the tractor trolleys are required to comply with the Municipal Solid Waste (Management & Handling) Rules, 2000 and will be liable for any action due to breach any of the conditions stipulated thereof.

11. The tractor trolleys are required to report to concerned area Sanitary Inspectors/Chief Sanitary Inspector at the designated place at 7:00 a.m. during summer and 7:30 a.m. during winter. The tractor trolleys are required to perform the duty for a period of 8 hours and making minimum of 3 trips per day from the area earmarked to the dumping site in Chandigarh and 2 trips per day if deployed in the area of Manimajra, U.T., Chandigarh. Any tractor trolley fails to make requisite number of trips, it will be penalized for double the amount to be paid for its MSW received in previous trip.

12. The tractor trolleys are required to get the trip/weight entered in the Dumping Ground/Garbage Processing Plant failing which the trip shall not be counted.

13. Earnest Money (E.M.D.) amounting to Rs. 3.50 lacs in the shape of Demand Draft issued from any commercial bank in favour of the Medical Officer of Health, Municipal Corporation, Chandigarh payable at Chandigarh should be physically delivered to the office of MOH on the stipulated date and time and scanned copy of EMD be uploaded in the etender documents. Tenders without physical earnest money (in original) in advance before the close of e-tender will be rejected summarily.

14. Consequent upon the allotment of work, the supplier shall submit Performance Security (Security Money) on Model Bank Guarantee format as per Annexure-G valid for the entire period of contract+60 days after completion of all contractual obligations including Warranty Obligations equivalent to 5% of the total cost of the contract allotted in the shape of requisite format issued by any commercial bank/scheduled bank in favour of the Medical Officer of Health, Municipal Corporation, Chandigarh within 15 days from the date of allotment.

The successful bidder shall be required to execute an agreement with the office on the format approved and

supplied by the department on stamp papers of appropriate value at his/their own cost within 15 days of

allotment.

The successful bidder shall also submit an Indemnity Bond for Indemnify the office against all the liabilities

and losses.

15. The firm/contractor to whom the supply order is placed is required to make 100% availability of Tractor Trolleys within 10 days of allotment. The firms/contractor are required to keep one Tractor Trolley spare in order to meet any breakdown/exigency/emergency at their level. In case the firm fails to supply the requisite no. of tractor trolleys within stipulated period of supply order, the contract of the firm can be cancelled and its EMD can be forfeiture. The firm can be blacklisted.

16. In case of continuous breach for non-supply of tractor trolleys with labour etc. for a period of more than 07 days, the contract will be terminated and security amount will be forfeited. The firm/contractor will be blacklisted thereafter for a period of minimum 03 years.

17. The tractor trolleys are required to be given a coat of “Green Colour” and to be painted on both sides of trolleys “ON CONTRACT WITH M.C.C.”

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18. Any liability arising out of the tractor trolley/manpower etc. under the provisions of any Act i.e. Motor Vehicle Act, Labour Act, EPF, ESIC or any other Act as applicable will be the sole liability of the firm/contractor.

19. The Force Majeure means an event beyond the control of the supplier and not involving the supplier’s fault or negligence and which is not foreseeable. Such events may include, but are not restricted to, acts of the purchaser either in its sovereign or contractual capacity, wars or revolutions, hostility, acts of public enemy, civil commotion, sabotage, fires, floods, explosions, epidemics, quarantine restrictions, strikes, lockouts, and freight embargoes. If there is delay in performance or other failures by the supplier to perform its obligation under its contract due to event of a Force Majeure, the supplier shall not be held responsible for such delays/ failures. If a Force Majeure situation arises, the supplier shall promptly notify the purchaser in writing of such conditions.

20. Corrigendum/Addendum to this tender, if any will be uploaded on the website mentioned above.

21. The Commissioner, Municipal Corporation, Chandigarh reserves the right to reject any or all the applications/tenders without assigning any reason. Over all lowest bid will be criteria for finalization of tender.

22. The Commissioner, Municipal Corporation, Chandigarh reserves the right to verify the particulars furnished by the applicant independently. If any information furnished by the applicant is found incorrect at a later stage; the firm/contractor/supplier shall be liable to be debarred/blacklisted for future tendering under the provision of “policy on blacklisting-2009” notified vide no. 1927-F and PO(3)-2009/1170 dated 27.02.2009 by the department of Finance, Chandigarh Administration.

23. The Courts at Chandigarh alone shall have the jurisdiction for the purpose of this agreement.

24. In the event of any dispute and difference arising out of or in any way touching on concerning this contract, the matter whatsoever shall be referred to the sole Arbitrator i.e. Commissioner, Municipal Corporation, Chandigarh or any other officer authorized by him, whose decision shall be binding on both the parties. The Arbitration and Conciliation Act, 1996 shall apply to the arbitration proceedings. The venue of arbitration shall be only at Chandigarh, U.T. (India). The contractor shall not object that the Arbitrator i.e. Commissioner, Municipal Corporation, Chandigarh or any other officer authorized by him may have dealt with the subject matter earlier in his official capacity.

The expression “Commissioner, Municipal Corporation, Chandigarh shall mean and include an

acting/officiating Commissioner, Municipal Corporation, Chandigarh.”

Subject as aforesaid, the Arbitration and Conciliation Act, 1996 and the rules framed there under and

any modification thereof for the time being in force shall be deemed to apply to the Arbitrator

proceedings under this clause.

Medical Officer of Health, Municipal Corporation,

S.C.O. No. 6, 7, 8 & 9, 30 Bays Building,

Sector 17-B, Chandigarh.

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ANNEXURE – F

Private vehicles to be deployed in various Sector/Area for the transportation of MSW to Dumping Ground

Sr. No. Sector/Area Tractor trolley to be deployed

1. 21 01 No.

2. 52,61 01 No. 3. 44 01 No. 4. 45 01 No. 5. 49,50,63 01 No. 6. 48 & Ram darbar 01 No. 7. 47 01 No. 8. 46 01 No. 9. 33 03 Nos.

10. 32

11. 31 01 No. 12. Industrial Area Ph-II 01 No. 13. 20 01 No. 14. 18 03 Nos.

15. 19

16. 8 01 No. 17. 1 & 6 01 No. 18. 2 01 No. 19. 3 01 No. 20. 4 01 No. 21. 5 01 No. 22. 7 02 Nos.

23. 26 01 No. 24. 30 01 No. 25. 29 01 No. 26. Industrial Area Ph-I & Airport Road 01 No. 27. Mani Majra 02 Nos.

28. 28 03 Nos.

29. 27

Total 34 Nos.

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ANNEXURE ‘G’

MODEL BANK GUARANTEE FOR MAT FOR PERFORMANCE SECURITY

To

The President of India

WHEREAS ……………………………………………………………………… (name and

address of the supplier) (hereinafter called “the supplier”) has undertaken, in pursuance of contract no.

…………………….. dated …………………….. to supply (description of goods and services) (herein after

called “the contract”).

AND WHEREAS it has been stipulated by you in the said contract that the supplier shall

furnish you with a bank guarantee by a scheduled commercial recognized by you for the sum specified

therein as security for compliance with its obligations in accordance with the contract;

AND WHEREAS we have agreed to give the supplier such a bank guarantee;

NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on

behalf of the supplier, up to a total ………………………………………….. (amount of the guarantee in

words and figures), and we undertake to pay you, upon your first written demand declaring the supplier to

be in default under the contract and without cavil or argument, any sum or sums within the limits of

(amount of guarantee as aforesaid, without your needing to prove or to show grounds or reasons for your

demand or the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the supplier before

presenting us with the demand.

We further agree that no change or addition to or other modification of the terms of the

contract to be performed there under or of any of the contract documents which may be made between you

and the supplier shall in any way release us from any liability under this guarantee and we hereby waive

notice of any such change, addition or modification.

This guarantee shall be valid until the ______ day of ______ , 20_____+60 days

(Signature of the authorized officer of the Bank)

…………………………………………………

Name and designation of the officer

…………………………………………………

…………………………………………………

Seal, name & address of the Bank and address of the Branch

agenda for 232nd meeting of the general house(29-06-2016)

Documents