Agenda

1. Background 2. Objective 3. Service Phases 4. Service Activities 5. Project Management 6. Invitation To Tender 7. Conclusion

Background> S2 Mission Roadmap

S2A Space Segment Commissioning

S2A PDGS Commissioning and Operational Ramp-Up with S2A PDGS full operations with S2A

S2A launch S2A-IOCR (Oct 2015)

S2A-YOR (Jul 2016)

PDGS full operations with S2A

S2B launch (Q2 2017 TBC)

S2B-IOCR RORR for the constellation

we are here

S2B Commissioning and Operational Ramp-Up with S2B

S2B Space Segment Commissioning

EDRS commissioning with S2A

4th ground station deployment

Successful EDRS-A launch (29/01/2016)

PDGS full Operations with the constellation

OPS KO (Q1 2017)

S2A-RORR (Dec 2016)

Background> 11 months in operations

S2A Launch

First X-Band Acquisition

systematic planning & production over Europe

L+5d

L+4d

L1C systematic production

09/07

29/07

systematic planning & production over Europe and Africa

03/09

Wide public data-access

opening to the systematic S2A production flow

03/12

15/11

23/06

All land surfaces

systematic every 30

days

29/01

Maspalomas joins routine operations

First L1C image

Start of L0 reprocessing campaign

02/02

Start of L1 reprocessing campaign

04/03

01/07 01/08 01/09 01/10 01/11 01/12 01/01 01/02 01/03 01/04 01/05 01/06

02/05

All land surfaces

systematic every 20

days

shortfalls are reported in the weekly status reports https://sentinel.esa.int/web/sentinel/missions/sentinel-2/mission-status

Background> Performance status

4567891011121314

0102030405060708090

100

01/12 31/12 31/01 01/03 01/04 01/05

Load

(av

erag

e m

inu

tes

of

sen

sin

g p

er o

rbit

pro

cess

ed)

end

-to-

end

pro

du

ctio

n

per

form

ance

(%

)

L0 perf L1C perf Load

Mission Status Report No 25

Mission Status Report No 26

Background> Anomalies

Software bugs

Operational anomalies

Weekly activity (open versus closed anomalies)

Configuration change activity

200

Background> Infrastructure Overview

Payload Data Management Centre (PDMC) at ESA/ESRIN for mission planning and overall PDGS control

4 X-Band Core Ground Stations (CGSs) for data acquisition, processing and data access: Matera (Italy), Svalbard (Norway), Maspalomas (Spain), Inuvik (Canada) Complemented by the EDRS service for data acquisitions via the OCP and the EDRS-A/C GEO satellite(s) (Operated by Airbus D&S)

2 redounded Processing & Archiving Centres (PACs) in Madrid (Spain) and Newport (UK) for long-term data archiving, data access, and reprocessing

Mission Performance Centre (MPC) in Sofia Antipolis (France) complemented by Expert Support Laboratories for Image quality control, Cal/Val and end-to-end mission performance monitoring

The Precise Orbit Determination Service (POD) in Madrid

The Copernicus WAN Gbit infrastructure connecting all centres for internal data circulation and distribution (network points of presence at CGSs, PACs for transparent data access over the global archive)

PDMC esrin

PAC Newport

PAC Madrid

CGS Matera

MPC Sophia-Antipolis

CGS Svalbard & Inuvik

POD Madrid

CGS Maspalomas

FOS esoc EDRS

G/S

Background> Industrial Actors

Mission Performance service

LTA service

Madrid POD Service

Payload Data management

Newport UK-PAC

Matera X-Band station

Svalbard & Inuvik X-Band stations

Acquisition service

E2E operations

Copernicus WAN

Frascati PDMC

MPC

Maspalomas X-Band station

Madrid S-PAC

DataHub service

EDRS service

Agenda

1. Background 2. Objective 3. Service Phases 4. Service Activities 5. Project Management 6. Invitation To Tender 7. Conclusion

Breakdown of the procurement

Baseline Service PDGS End-to-End Operations for S2A and S2B

Software and Hardware Maintenance

Optional activities S2B commissioning support

Operations on Extended Work Days Yearly extensions

Phase-out Implementation Extended Maintenance

Evolution

Procurement duration

Baseline (KO) January 2017 => December 2021

Options Phase Out Implementation: 3 months to achieve transfer to new

contract framework Yearly extension as from January 2022

Extended Maintenance as from January 2022

Phase-In Initial

Operations Phase

Routine Operations Phase

January 2017 December 2021

Phase-out

(option)

Objective: E2E service approach

The Contractor shall perform integrated End-To-End PDGS operations, evolution and maintenance activities for Sentinel-2A and Sentinel-2B, till end of 2021, integrating and coordinating the PDGS functions provided by ESA. The operations of the S2 PDGS system shall be provided as a service, following standard service provisioning practices, documented in a Service Level Agreement.

Procurement context

Mission Performance

Data Reception Operations

Data Processing

Archiving & Inventory

Precise Orbit Determination

Data Access Index & Gateway

Long Term Archive

Mission Configuration Control

Mission Planning

Reference Platform

Network Communication Data Hub

PDGS functions associated to the procurement PDGS functions provided by ESA

Customer Furnished Items

ESA is the owner of the PDGS System. ESA will grant the Contractor a license to use, maintain and modify the PDGS System. ESA Operational undertakings

• Data Reception service (including Demodulator & Front-End Processor) • Long Term Archiving • Mission Performance Centre Operations • Precise Orbit Determination • Hosting services at the centres • Copernicus WAN • Operation Reporting Interface

ESA Software CFI Maintenance undertakings • MRCPGB (compression software) • AMALFI

ESA CFI to be maintained by the contractor • S2 PDGS

- Hardware - Software - Local configurations

PDGS Technical Documentation*

SAD System Architecture Document Detailed PDGS architecture

CCDD Core Component Detailed Design document

ABCL As-Built Control List Detailed configuration of the HW deployed at each centre

INV Hardware Inventory Overall PDGS hardware inventory list

OCD Operations Concept Document Operations scenarios

MICD Master Interface Control Document Detailed information on interfaces between elements and centres

ICD Interface Control Document System/Centre/Service/Components interfaces descriptions

SRF Software Reuse File – Detailed inventory of COTS/OSS/Freeware used in the PDGS with versions and licenses

SOM System Operations Manual System Operations Procedures

SMM System Maintenance Manual System Maintenance Procedures

* As part of ITT package

Procurement context (per centre)

Data Reception Operations (incl. Demodulation & Frontend processing)

Data Processing Control

Archive & Inventory

Monitoring & Control Data Access Gateway

Data Processing Control

Archive & Inventory

E2E System Performance Monitoring

Quality Control

& Calibration

Data Access Gateway

Data Processing Control

Archive & Inventory

Monitoring & Control

Data Access Index

Data Access Gateway

Data Access Manager

Archive & Inventory

Monitoring & Control

Data Access Gateway

Long Term Archiving

Mission Performance Operations

Monitoring & Control

Data Access Index

Mission Configuration and control

Mission Planning

Copernicus WAN

Reference Platform

PDGS functions to be operated in the frame of the procurement PDGS functions operated by ESA

Nota: each centre provides LAN and hosting services. PACs and CGSs also support for some PDGS monitoring delegated tasks

Agenda

1. Background 2. Objective 3. Service Phases 4. Service Activities 5. Project Management 6. Invitation To Tender 7. Conclusion

S2 PDGS phases for the period 2017-2021

2017

Launch S2B

SSCP S2B

RORR

S2 PDGS E2E Operations service Milestones

Kick Off

Phase In &

Initial Operations Routine Operations Phase

SRR/ OSR1

2020 2018 2019 2021

OSR2 OSR3 OSR4 OSR5

Phase out

S2 Mission Milestones

Mission Routine Operations phase

CCR

IOCR S2B

S2-OYR1 S2-OYR2 S2-OYR3 S2-OYR4 S2-OYR5

Phase In & Initial Operations

Kick Off

Training (X weeks) at current incumbent premises + maintenance preparation

Operations & Maintenance -> incumbent responsibility

Operations & Maintenance -> new contractor responsibility with SLA measured only

SRR

KO KO +3M

KO +6M

Operations & Maintenance

Hand-over

OMRR

Phase In Initial Operations

Agenda

1. Background 2. Objective 3. Service Phases 4. Service Activities 5. Project Management 6. Invitation To Tender 7. Conclusion

1. PDGS E2E Operations 2. PDGS Maintenance 3. PDGS Evolutions 4. Options

PDGS Operations

Routine operations of the PDGS in accordance with the agreed performance levels;

Early detection of performance degradation, definition and implementation of corrective actions;

Timely support for anomaly investigations and definition of recovery actions; Interface and coordination with the Sentinel-2 Mission Performance Centre; Interface and coordination with the CGS and PAC operations which perform

routine PDGS delegated tasks, ensuring the availability of the onsite platforms and controlling the activities performed at their premises;

Technical cooperation with external interfaces (FOS, POD, ECMWF, EDRS service, etc)

Participation to the defined E2E anomaly management and user support processes

E2E Anomaly Management

ESA Sentinel-2 Operations

Management

ESA Copernicus PDGS

Coordinated Desk

CGS PAC MPC

PDGS E2E Operations

Service Frontend

PDGS E2E Operations

Service Team

PDGS Maintenance

Service Team

PDGS Anomaly

Management Tool

Copernicus Anomaly

Management Tool

E2E Anomaly Management

E2E S2

OPS Service

Maintenance – objective

Maintain PDGS system fit for purpose by fixing software and hardware defects, and preventing future incidents

o Management of Software and Hardware defects, Resolution of NCR/SPRs o Overall maintenance of local system configurations o Maintenance of testing tools/scripts o Planned upgrades of underlying COTS/OS (supported versions, compliance with

system security)

o Deployment of software updates (patches and evolution for later incorporation in successive release)

o Maintenance/update of all PDGS interfaces (internal and external) o Integration of CFIs o Non-regression testing activities and suitable test data generation o Documentation updates o Software Recovery and configuration restore processes o Reporting

Maintenance - Scope

All hardware deployed up to the start of the contract (All relevant information will be provided for HW maintenance cost sizing)

All PDGS software, considering the following clarifications: o Exception of the ones maintained by ESA o The Mission Planning (S2MP), although operated by ESA, is to be maintained

within this procurement (SW+HW) o All the components deployed at Sophia Antipolis, although operated by the

MPC, shall be maintained within this procurement (HW+SW) with the exception of the Quality Control & Calibration (QCC) component software

Transition

Before OMRR (KO + 3 months)

• Up to OMRR, all PDGS components (HW + SW) in scope of the service are operated & maintained by

the service incumbent

• The Contractor shall attend the organised operations transfer activities (training, …)

• The Contractor shall customise the procedures and manuals according to its needs

• The Contractor shall apply the SW maintenance model to qualify the PDGS components

• The Contractor shall consolidate the Hardware & Software maintenance and refurbishment

plans

From OMRR

• The PDGS CFI is handed over to the Contractor

• The Contractor takes over the end-to-end PDGS operations

• The Contractor takes over the maintenance of the HW/SW Items

• The Contractor starts to act as the interface with the ESA Operational undertakings

In the course of the contract, ESA and the Contractor will have the possibility to define and implement system evolutions with the principal objective of reducing the operations cost and/or improving the operations Performance.

Service Activities : PDGS Evolution

Service Activities : Options

1. S2B commissioning support 2. PDGS E2E Production operations outside Normal Working

Days 3. Yearly extensions 4. Phase-out handover 5. Extended maintenance

Agenda

1. Background 2. Objective 3. Service Phases 4. Service Activities 5. Project Management 6. Invitation To Tender 7. Conclusion

1. Organization & WBS 2. Reviews 3. Reporting 4. Financial Management

Organisation & WBS

Work Breakdown Structure & Work Packages : The bidder shall propose

the WBS that covers the full range of tasks required. Each activity of the WP shall be traceable to the SoW, so that complete coverage of the SoW is achieved

Service Manager: The bidder shall provide a unique interface to ESA for

service provision, performance and reporting responsibilities.

OMRR: Operations & Maintenance Readiness Review. Hand-over of

the operations and maintenance activities (KO+3 months)

SRR: Service Readiness Review. Start of Routine Operations (KO+6

months)

OSR: Operations Service Reviews. During Routine Operations:

Annual service performance reviews (Y1,Y2,Y3,Y4,Y5)

Exceptionally, after two consecutive months of underperformance

First one to be conducted as part of SRR on the basis of the 3 first

months of operations

CCR: Contract Close-Out Review

Reviews

E2E Operations Performance monitoring

The E2E PDGS contractor is in charge of the generation and delivery of the End-to-End operations performance reports, providing: - An E2E assessment of the performance of the PDGS system in its completeness - A global assessment of the performance of the system operations from a

comprehensive end-to-end service perspective. ESA will contribute to the report building process by providing singular operation reports covering the various services operated under its responsibility.

CGSs PACs

WAN POD

MPC MPL

DHuS

E2E PDGS

E2ESPM

Operations Maintenance

o Daily o Weekly o Monthly

Service Performance monitoring

Measured performances shall be used to characterize PDGS behavior (Performance Indicators) An initial list of required Performance Indicators is provided in the SOW e.g.: PDGS Availability Production Completeness Production Timeliness Completeness and timeliness of reporting delivery Alarms timeliness

PIs

KPIs

SLA

Reporting

• Daily, Weekly and Monthly Operational

• Quarterly, Service Reviews Service performance

• Quarterly Financial

Agenda

1. Background 2. Objective 3. Service Phases 4. Service Activities 5. Project Management 6. Invitation To Tender 7. Conclusion

1. Organization & WBS 2. Reviews 3. Reporting

4. Financial Management

Financial & Cost Model

Cost Model Defines the service cost for different scenarios and time evolution, as monthly operations cost. Provides a transparent basis to establish the maximum cost of the service in case of changes to the initial cost drivers/operational scenarios changes.

Service Level Agreement Defines the Key Performance Indicators (KPIs) and the relationship between delivered performance level and cost modulation.

Service Evolutions Cost model and/or SLA may be revised as a result of changes in the service implementation in the frame of the service evolution activity.

Service Operations Management principles o Service cost is modeled based on few operational scenarios defined by ESA, providing a predictable

maximum cost for variable operational configurations o The effectively delivered service performance modulates the cost of the service o The operational maintenance of all PDGS elements required (hardware and software) is not a dedicated

task but embedded into the service operations

Financial & Cost Model

A reference scenario is made applicable for establishing the total services cost based on cost model and sized for the corresponding operations at the contractor maximum performances.

The known scenario is likely to vary: a “Work Plan” approach is used as mechanism to modify the scenario as necessary, apply the cost model to the new scenario and derive an updated financial plan.

Financial & Cost Model

SLA Overview For each service, the Bidder shall define few Key Performance Indicator (KPIs) to characterize the delivered service performance. KPIs shall not be affected by factors external to the Contractor. KPIs shall be automatically measured, monitored and reported quarterly.

80% 40%

98-95% 59-50%

100%-95% 94%-90% 89%-80% 79%-50% 49%-0%

80% 60% 30% 10%

KPIs to be proposed by

bidder

Example values (All values to be

proposed by bidder)

Overall performance level = perf.modulation[KPI1]*a + perf.modulation[KPI2]*b + perf.modulation[KPI3]*c

Financial & Cost Model

Cost Model

Service Level Agreement

Cost Model

Reference Monthly cost FFP

Maximum Service Cost

(assuming maximum performance level

delivered)

Regular performan

ce monitorin

g (PIs)

Quarterly KPI

measurement

Identification of corresponding performance

class &

Determination of associated

cost modulation (Quarterly

basis)

Quarterly payment

On going reference scenario

A Software Maintenance model shall be defined with the objective to establish and maintain for the contract duration for each PDGS component a weighting factor in line with the maintenance effort and risks. The Model shall be based on an explicit set of Software Application complexity qualifiers selected and documented by the contractor according to the ITT Design and Test documentation and contractor experience based on similar software. Example:

• Application Size (FP): Function points count • Application Age (AA) • Application Technology (AT): database type, OS, programming language • Application Testing (ATS): complexity of application testing (# of interfaces, GUI, etc.) • Application Instance (AI) • Application complexity: ACPX = (FP * AA * AT * ATS * AI)

Starting from Initial Operations, this model shall be applicable to the cost model.

SW Maintenance Approach

Agenda

1. Background 2. Objective 3. Service Phases 4. Service Activities 5. Project Management 6. Invitation To Tender 7. Conclusion

Presentation Content

1. S2 E2E Operations Procurement Framework

2. Who can bid?

3. Registration and Access to ITT Package

4. Letter of Invitation - Highlights

5. Special Conditions of Tender - Highlights

6. Draft Contract - Highlights

7. Sentinel-2 ITT Schedule

8. Questions related to the ITT

S2 E2E Operations Procurement Framework

1. Procurement fully funded by EU under the framework of the EU-ESA “Copernicus Agreement” of Oct. 2014;

1. ESA is the Contracting Authority;

2. Application of ESA own procurement rules and procedures:

a. Procurement Regulations (ESA/REG/001, rev. 4), b. ESA General Clauses and Conditions (ESA GCC ref.

ESA/REG/002, rev. 2), as amended by Copernicus Agreement.

WHO CAN BID? (1/2)

Open to ‘economic operators’ and organisation (including subcontractors) which have their registered office in an EU Member State or a State participating in the Copernicus Programme:

Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech

Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands,

Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, and United Kingdom.

WHO CAN BID? (2/2)

Mandatory Requirements for Consortium Composition: 1. Maximum of 1 Large System Integrator (LSI) per Consortium:

Airbus Defence and Space SAS, Airbus DS GmbH, Airbus Defence and Space Limited, Thales Alenia Space France SAS, Thales Alenia Space Italia Spa, OHB systems AG NOTA: non compliance = non-admission of Tender for evaluation

2. Subcontractor’s Quota: minimum 20% of proposal value NOTA: non compliance = significant down-marking during evaluation of the Tenders

REGISTRATION ON EMITS & ACCESS TO ITT PACKAGE

All primes & subs must register with ESA as “ESA tenderer”

Via esa-star registration” website :

https://esastar-emr.sso.esa.int/

NOTA : Registration as ESA Tender before submission of a proposal is mandatory

S2 E2E Operations ITT Package –HIGHLIGHTS (1/8) – Letter of Invitation

1. Letter of Invitation a. Brief overview of Copernicus Programme and of

Procurement. b. Amendments to ESA Proc. Reg., General Conditions of

Tender, ESA Tender Evaluation Manual brought by EU-ESA Copernicus Agreement (Annex 1 to Let. of Inv.).

c. Links to access all Applicable and Reference documents listed in the Statement of Work as well as to the Financial package (tailored PSS forms, Cost model Template, SLA template, etc) referred to in the SCTs.

d. Deadline for submission of a Tender including deadline for Questions.

S2 E2E Operations ITT Package - HIGHLIGHTS (2/8) - SCTs

Special Conditions of Tender (SCTs) – Appendix 3 1. SCTs Refer to the General Conditions of Tender for ESA Contracts,

as amended by the EU-ESA: Eligibility Requirements – Form C (Declaration to Article 18 of the

ESA Proc. Reg. as amended by Copernicus Agreement); EU and European Anti-Fraud Office (OLAF) audit rights on Tenders.

2. SCTs define the structure of the Tender (volumes and their content):

a. Cover Letter of the Tender The Cover Letter must include the 3 declarations forms (A, B

and C provided in Annex 3 of SCTs). NOTA: Failure to provide Forms A, C will result in the non-admissibility of the Tender for evaluation. b. Executive Summary Layout of the Tender, with a summary of the key points from each part of the tender (Max. 20 pages).

S2 E2E Operations ITT Package - HIGHLIGHTS (3/8) - SCTs

Service Proposal Present the Sentinel-2 (A and B units) PDGS Operations,

Maintenance and Evolution solution proposed in answer to the present ITT.

Service Level Agreement to be provided: Final version of the service agreement will have to be agreed at Contract Signature (SLA to be attached to Contract)

Series of Plans must be included in Annex of the Service Proposal, e.g.: Phase-In Plan, S2 Operations Plan, Maintenance & Evolution Plan

Options solutions shall be presented under dedicated paragraph. ESA reserves the right to activate as from Contract

Signature Optional activities (as part of the baseline service)

All assumptions associated with the elaboration of the proposal shall be provided in a dedicated paragraph

S2 E2E Operations ITT Package - HIGHLIGHTS (4/8) - SCTs

Service Management Proposal Explains the overall Service organisation and demonstrates how the

Tenderer would manage all of the activities and maintain sufficient resources to fulfil the service requirements, including options, e.g:

Consortium Composition & Background (Companies & Staff): Maximum of 1 Large System Integrator (LSI) per

Consortium (KAF) Subcontractor’s Quota: minimum 20% of proposal value

Service Management Plan: setting up the information and processes to keep the service performance on schedule, maintaining the resources required to provide the service and in ensuring the timely submission of all service deliverables.

Facilities & Resources

S2 E2E Operations ITT Package - HIGHLIGHTS (4/6) - SCTs

Financial Proposal Overall Earmarked Budget :

The Earmarked Budget of the ITT is provided as an indication for the Baseline Service starting on the 1/01/2017.

The Earmarked Budget does not include the costs of the options, which will have to be quoted separately

Tenders quoting prices above this target will still be considered for evaluation, HOWEVER the Agency will select the Tender which offers the best combination of total weighted mark and price.

Synergies with existing operations services are not allowed. Bidders will be requested to fill in the tailored PSS forms and Cost

Model template provided in the SCTs (including electronic versions)

S2 E2E Operations ITT Package - HIGHLIGHTS (5/8) - SCTs

Contractual Proposal Compliance with Draft Contract must be explicitly provided, in

particular with respect to: • the clauses resulting from Copernicus Agreement (EU

audit rights, Publication requirements, …) • IPR clauses

Insurance waiver to be provided (at the latest at Contract signature) or application of Clause 18.1.6 of GCC (hold harmless)

Statement relating to Export/Import licences. Statement Protection of Personnel Data pursuant to Regulation

(EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000, and to national laws on data protection

S2 E2E Operations ITT Package - HIGHLIGHTS (6/8) – Draft Contract

1. Phased Approach: ESA reserves the right after each Phase of the Service (Phase-In, Initial Operations Phase) not to proceed with the successive phase.

Maximum Compensation: amount of the terminated phase. 2. Subcontractors’ payment: Payment of the Subs directly by the Prime

(no direct payment by ESA). 3. Price types of each main components of the Service will be provided

in Article 5. 4. Any new subcontractor (after contract award) will have to be selected

by means of ESA Best Practices available at: http://www.emits.sso.esa.int/emits/owa/emits.main

5. Service Underperformance is governed by SLA. Termination for fault in case Service underperformance (as defined in SLA) for 3 or more consecutive months.

S2 E2E Operations ITT Package - HIGHLIGHTS (7/8) – Draft Contract

6. Termination in Special Cases (Clause 33): In case of satellite failure:

During Operations, Contractor entitled to a compensation equivalent to 3 months of operations. During Phase-In: Maximum amount of Phase-In.

7. IPR ESA is the owner of the PDGS System. ESA will grant the Contractor a license to use, maintain and modify the PDGS System. Evolutions to the PDGS software shall vested to the Agency (Operational Software). Contractor shall grant to the Agency, EU and all EU Participating States on all Pre-Existing Software a free licence to use, maintain, modify and to sublicence. Sentinel Data used or acquired during Contract Lifetime are and remain the property of the EU. The Contractor shall not use Sentinel Data for any other purposes than the one of the Contract.

S2 E2E Operations ITT Package - HIGHLIGHTS (8/8) – Draft Contract

8. EU related clauses : Waiver of Liability for damage to staff and goods extended to EU Publicity relating to EU funded Contract must bear ESA and EU logo Termination or suspension of the Contract in case the yearly budget is not approved and transferred to ESA by the EU budgetary authority. In such case, application of Clause 31.3 (Termination without Fault) subject to the EU approval of the compensation amount EU shall not be held liable for any damages resulting from a claim under the Contract; EU’s Audit Rights: EU, OLAF, Court of Auditors shall be entitled to carry out audits on the implementation of the Contract up to 5 years after final payment Recovery of unduly paid amounts Personnel Data protection

Clauses to be flow down in the entire contractual chain

1. iITT already published: ESA EMITS http://emits.sso.esa.int/emits/owa/emits.main (iITT ref. 16.187.03) EU TED http://ted.europa.eu/udl?uri=TED:NOTICE:98832-2016:TEXT:EN:HTML

(PIN ref. 2016/S 058-098832) 2. Publication of ITT : Approx. end of June 2016 ITT package will be available on:

ESA EMITS website (for ESA registered tenderers) http://emits.sso.esa.int/emits/owa/emits.main

ESA’s dedicated Copernicus website (open to all potential tenders registered or not)

https://copernicus-emits.esa.int/

3. Submission Deadline 10 weeks as from ITT publication 4. Target for Contract award end of 2016

Sentinel-2 ITT Schedule

Questions concerning the ITT

As from ITT publication (Art 30 ESA Proc. Reg.):

Questions must be submitted only to the Contracts Officer by email and fax

Only questions concerning understanding of ITT

requirements will be answered Answers will be published on EMITS and on ESA‘s

Copernicus Website

Financial Proposal Highlights

Structure Financial Proposal

Company Cost Rates & Overheads (A1)

- All PSS forms to be provided in excel format - A1 to be filled out per company of the consortium - Rates which are applicable in this contract (incl. future CCNs, WO - Service Evolutions).

Service Operations (A8 monthly)

- A8 (monthly service charge incl. operational maintenance/refurbishment HW infrastructure – 2017 ec) to be filled out per company.

- Pre - Defined WPs (Routine operation of the PDGS for 1 satellite, all other WPs are delta cost). - A8 prime: Summary total monthly service charge (2017 ec) for consortium. - Same structure for FFP & CP activities (see slide 8). - Overheads which are applicable in this contract (incl. future CCNs, WO - Service Evolutions).

Service Operations (Exhibit A)

In addition to A8 - Exhibit A to be filled out if other direct cost (e.g. External Service Cost, External Major Products)

Service Operations - Inflation

The Bidder shall include in the proposal a table indicating the inflation rate per year for the service operations (a unique inflation rate for the service shall be provided). This table will be used as baseline for the establishment of the total service cost together with the values defined in the cost model (which refer to 2017 economic conditions).

Service Operations- Total Cost (A2)

COMPANY PRICE BREAKDOWN FORM Form No. PSS A2 Page no. of Issue 5

RFQ/ITT No.: COMPANYProposal/Tender No.: Name:

Type of Price: Country:

Economic Condition:

National Currency (NC): XYZ Representative

Exchange Rate (X): 1 EURO = 1.00000 XYZ Name and Title:

Contractual Phase: Signature:

Project/Work Package(s):

A2 - Total PDGS E2E Production Operations Service 2015-2020 (to be filled by the prime only)

TOTAL(NC)

TOTAL(EURO)

XYZ NC / XLABOUR

No. of FTE(calculated)

U = W / V

Sold Hours per ManYear

V

Manpower Effort No. of Hours

W

Gross Hourly Ratein NC

0.00 0.00

0.00 0.00

0.00 0.00

0.00 0.00

0.00 0.00

0.00 0.00

0.00 0.00

0.00 0.00

0.00 0.00

0.00 0.00

0.00 0.00

1 Total Direct Labour Hours and Cost 0.0 0.0 A 0.00 0.00

INTERNAL SPECIAL FACILITIES

Code Description Type of unit No. of unitsUnit rates

in NC0.00 0.00

0.00 0.00

0.00 0.00

0.00 0.00

0.00 0.00

2 Total Internal Special Facilities Cost B 0.00 0.00

OTHER DIRECT COST ELEMENTS Base amounts in NC

+ OH %OH amounts

in NC3.1 Raw materials 0.00 0.00

3.2 Mechanical parts 0.00 0.00

3.3 Semi-finished products 0.00 0.00

3.4 Electrical & electronic components 0.00 0.00

3.5 HIREL parts

a) procured by company 0.00 0.00

b) procured by third party 0.00 0.00

3.6 External Major Products 0.00 0.00

3.7 External Services 0.00 0.00

3.8 Transport and Insurances 0.00 0.00

3.9 Travel and Subsistence 0.00 0.00

3.10 Miscellaneous 0.00 0.00

3 Total Other Direct Cost 0.00 0.00 C 0.00 0.00

4 SUB-TOTAL DIRECT COST (A+B+C) D 0.00 0.00

GENERAL EXPENSES Cost items to which % applies Base Amount in NC OH %

5 General & Administration Expenses E 0.00 0.00

6 Research & Development Expenses F 0.00 0.00

7 Other G 0.00 0.00

8 TOTAL COMPANY COST D+(E+F+G) H 0.00 0.00Cost items to which % applies Base Amount in NC %

9 PROFIT 0.0 0.0% I 0.00 0.00

10 COST WITHOUT ADDITIONAL CHARGE J 0.00

11 FINANCIAL PROVISION FOR ESCALATION K 0.00

12 TOTAL COMPANY PRICE (H+I+J+K) L 0.00 0.00

Subcontractor ASubcontractor BSubcontractor CSubcontractor D

13 TOTAL SUB-CONTRACTOR PRICE M 0.00 0.00

14 REDUCTION for COMPANY CONTRIBUTION N 0.00

15 TOTAL PRICE FOR ESA (L+M-N) 0.00 0.00 If insufficient space is available to identify all required information, please use additional sheet or insert lines

Direct Labour cost centres or categories Code / Description

Only the Prime should provide per service: - PDGS E2E Operations Performance

Monitoring - PDGS E2E Production Operations an A2 showing the Total Cost (2017-2021) of the Baseline Scenario. Subcontractor Cost to be listed in the lower part. Overheads which are applicable in this contract (incl. future CCNs, WO - Service Evolutions)

Firm Fixed Price & Ceiling Price Activities

- A8 FFP & CP Activities 2017-2021 ec to be filled out by prime & subcontractors if involved. - Exhibit A if applicable. - Overheads which are applicable in this contract ( incl. future CCNs). - Later on a conversion CCN with details e.g.. subcontractors, correct economic conditions.

Agenda

1. Background 2. Objective 3. Service Phases 4. Service Activities 5. Project Management 6. Invitation To Tender 7. Conclusion

Conclusions

• Operation and maintenance integrated into an unified service approach

• Earmarked budget : 35 MEuro for Baseline Services (incl. 3MEuro for Evolutions), options excluded.

• Issue end of June

Thank you for your attention !