agenda - city of karratha...ordinary council meeting – agenda 15 august 2011 page 4 agenda 1...

ORDINARY COUNCIL MEETING

AGENDA

NOTICE IS HEREBY GIVEN that an

Ordinary Meeting of Council will be held in the Council Chambers, Welcome Road, Karratha,

on the 15 August 2011 at 6.30pm

________________________ Collene Longmore

CHIEF EXECUTIVE OFFICER

No responsibility whatsoever is implied or accepted by the Shire of Roebourne for any act, omission or statement or intimation occurring during Council or Committee Meetings. The Shire of Roebourne disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council or Committee Meetings. Any person or legal entity who acts or fails to act in reliance upon any statement, act or omission made in a Council or Committee Meeting does so at that persons or legal entity‘s own risk. In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a license, any statement or intimation of approval made by any member or Officer of the Shire of Roebourne during the course of any meeting is not intended to be and is not taken as notice of approval from the Shire of Roebourne. The Shire of Roebourne warns that anyone who has any application lodged with the Shire of Roebourne must obtain and should only rely on

WRITTEN CONFIRMATION of the outcome of the application, and any conditions attaching to the decision made by the Shire of Roebourne in respect of the application.

Signed: _________________________ Ms Collene Longmore Chief Executive Officer

DECLARATION OF INTERESTS (NOTES FOR YOUR GUIDANCE) (updated 13 March 2000) A member who has a Financial Interest in any matter to be discussed at a Council or Committee Meeting, which will be attended by the member, must disclose the nature of the interest: (a) In a written notice given to the Chief Executive Officer before the Meeting or; (b) At the Meeting, immediately before the matter is discussed. A member, who makes a disclosure in respect to an interest, must not: (c) Preside at the part of the Meeting, relating to the matter or; (d) Participate in, or be present during any discussion or decision-making procedure relative to the matter, unless to the extent that the disclosing member is allowed to do so under Section 5.68 or Section 5.69 of the Local Government Act 1995. NOTES ON FINANCIAL INTEREST (FOR YOUR GUIDANCE) The following notes are a basic guide for Councillors when they are considering whether they have a Financial Interest in a matter. I intend to include these notes in each agenda for the time being so that Councillors may refresh their memory.

1. A Financial Interest requiring disclosure occurs when a Council decision might advantageously or detrimentally affect the Councillor or a person closely associated with the Councillor and is capable of being measure in money terms. There are exceptions in the Local Government Act 1995 but they should not be relied on without advice, unless the situation is very clear.

2. If a Councillor is a member of an Association (which is a Body Corporate) with not less than 10 members i.e. sporting, social, religious etc), and the Councillor is not a holder of office of profit or a guarantor, and has not leased land to or from the club, i.e., if the Councillor is an ordinary member of the Association, the Councillor has a common and not a financial interest in any matter to that Association.

3. If an interest is shared in common with a significant number of electors or ratepayers, then the obligation to disclose that interest does not arise. Each case needs to be considered.

4. If in doubt declare.

5. As stated in (b) above, if written notice disclosing the interest has not been given to the Chief Executive Officer before the meeting, then it MUST be given when the matter arises in the Agenda, and immediately before the matter is discussed.

6. Ordinarily the disclosing Councillor must leave the meeting room before discussion commences. The only exceptions are:

6.1 Where the Councillor discloses the extent of the interest, and Council carries a motion under s.5.68(1)(b)(ii) or the Local Government Act; or

6.2 Where the Minister allows the Councillor to participate under s.5.69(3) of the Local Government Act, with or without conditions.

INTERESTS AFFECTING IMPARTIALITY DEFINITION: An interest that would give rise to a reasonable belief that the impartiality of the person having the interest would be adversely affected, but does not include an interest as referred to in Section 5.60 of the ‘Act’.

A member who has an Interest Affecting Impartiality in any matter to be discussed at a Council or Committee Meeting, which will be attended by the member, must disclose the nature of the interest; (a) in a written notice given to the Chief Executive Officer before the Meeting; or (b) at the Meeting, immediately before the matter is discussed.

IMPACT OF AN IMPARTIALITY CLOSURE There are very different outcomes resulting from disclosing an interest affecting impartiality compared to that of a financial interest. With the declaration of a financial interest, an elected member leaves the room and does not vote. With the declaration of this new type of interest, the elected member stays in the room, participates in the debate and votes. In effect then, following disclosure of an interest affecting impartiality, the member’s involvement in the Meeting continues as if no interest existed.

TABLE OF CONTENTS

ITEM SUBJECT PAGE NO

1 OFFICIAL OPENING ................................................................................................ 4

2 PUBLIC QUESTION TIME ........................................................................................ 4

3 RECORD OF ATTENDANCES / APOLOGIES / LEAVE OF ABSENCE .................. 4

4 DECLARATIONS OF INTEREST ............................................................................. 4

5 PETITIONS/DEPUTATIONS/PRESENTATIONS ...................................................... 4

6 CONFIRMATION OF MINUTES AND BUSINESS ARISING FROM MINUTES OF PREVIOUS MEETINGS ............................................................................................ 5

7 ANNOUNCEMENTS BY PERSON PRESIDING WITHOUT DISCUSSION .............. 5

8 COUNCILLORS‘ REPORTS ..................................................................................... 6

9 CHIEF EXECUTIVE OFFICER & EXECUTIVE SERVICES ...................................... 8

9.1 CONSTITUTIONAL RECOGNITION OF ABORIGINAL AND TORRES STRAIT ISLANDER PEOPLES .............................................................................................. 8

10 FINANCIAL SERVICES .......................................................................................... 42

10.1 FINANCIAL STATEMENT FOR PERIOD ENDING 30 JUNE 2011 ........................ 42

10.2 LIST OF ACCOUNTS JULY 2011 .......................................................................... 62

10.3 COSSACK CONCESSIONS AND BUDGET AMENDMENT ................................... 74

10.4 INTEREST WRITE OFF FOR LANDCORP ............................................................ 78

11 COMMUNITY AND CORPORATE SERVICES ....................................................... 82

11.1 ROEBOURNE ADVISORY COMMITTEE MINUTES JULY 2011 ........................... 82

11.2 PAM BUCHANAN FAMILY CENTRE - CAFE MANAGEMENT ........................... 107

12 DEVELOPMENT, REGULATORY AND INFRASTRUCTURE SERVICES ........... 112

12.1 SCORES ON DOORS SYSTEM FOR FOOD PREMISES ASSESSMENTS ......... 112

12.2 REQUEST TO FREEHOLD AIRPORT RESERVE ................................................ 148

13 STRATEGIC PROJECTS & BUSINESS ............................................................... 161

13.1 FRANK BUTLER COMMUNITY CENTRE - BUDGET AMENDMENT ................. 161

13.2 KARRATHA AIRPORT CARPARK PROJECT - BUDGET AMENDMENT ........... 165

13.3 REQUEST TO WAIVE WASTE FEES AND CHARGES SALVATION ARMY KARRATHA .......................................................................................................... 169

14 ITEMS FOR INFORMATION ONLY ...................................................................... 175

14.1 SHIRE PRESIDENT‘S MAIL – JUNE 2011 ........................................................... 176

Ordinary Council Meeting – Agenda

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14.2 REGISTER OF DOCUMENTS STAMPED WITH THE SHIRE OF ROEBOURNE COMMON SEAL ................................................................................................... 177

14.3 COUNCILLOR REPRESENTATIVES ON ORGANISATIONS .............................. 178

14.4 TABLED CORRESPONDENCE ........................................................................... 179

14.5 BUDGET AMENDMENTS FOR THE PERIOD ENDING 30 JUNE 2011 ............... 180

14.6 NON STATUTORY DONATIONS FOR PERIOD ENDING 30 JUNE 2011 ........... 183

14.7 MONTHLY BUILDING STATISTICS – JUNE 2011 .............................................. 184

14.8 PLANNING DECISIONS ISSUED - 2 JULY - 2 AUGUST 2011 ............................ 187

14.9 COMMUNITY SAFETY COORDINATOR – PROJECTS UPDATE ....................... 189

15 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN .......................... 192

16 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN ....... 192

17 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION ............................................................................................................. 192

18 MATTERS BEHIND CLOSED DOORS ................................................................ 193

18.1 WA REGIONAL CITIES ALLIANCE ..................................................................... 193

18.2 CONFIDENTIAL REPORT – RATING OF RESOURCE PROJECTS ................... 201

18.3 CONFIDENTIAL REPORT - CHANGE OF METHOD OF VALUATION ................ 202

18.4 PAM BUCHANAN FAMILY CENTRE - CHILDCARE MANAGEMENT ................ 204

18.5 CONFIDENTIAL REPORT - KARRATHA SENIORS VILLAGE – BASSET ROAD, KARRATHA .......................................................................................................... 208

19 CLOSURE & DATE OF NEXT MEETING ............................................................. 209

Ordinary Council Meeting – Agenda 15 August 2011

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AGENDA

1 OFFICIAL OPENING

Cr Lockwood acknowledged the traditions of the Ngarluma people, on whose land we are gathered here today.

2 PUBLIC QUESTION TIME

3 RECORD OF ATTENDANCES / APOLOGIES / LEAVE OF

ABSENCE

Councillors: Cr Nicole Lockwood [President] Cr John Lally [Deputy President] Cr Garry Bailey Cr Harry Hipworth Cr Ben Lewis Cr Joanne Pritchard Cr Evette Smeathers Cr Sharon Vertigan Cr Fiona White-Hartig Staff: Collene Longmore Chief Executive Officer Andrew Ward Director Community and Corporate

Services David Pentz Director Development, Infrastructure

& Regulatory Services Simon Kot Director Strategic Projects &

Business Ray McDermott Executive Manager Corporate

Services Ron Van Welie Executive Manager of Works Tishka Hanlon PA to the CEO (Minute Taker) Apologies: Absent: Leave of Absence: Members of Public: Members of Media:

4 DECLARATIONS OF INTEREST

5 PETITIONS/DEPUTATIONS/PRESENTATIONS


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6 CONFIRMATION OF MINUTES AND BUSINESS

ARISING FROM MINUTES OF PREVIOUS MEETINGS

RECOMMENDATION That the Minutes of the Ordinary Meeting of Council held on 18 July 2011, be confirmed as a true and correct record of proceedings.

7 ANNOUNCEMENTS BY PERSON PRESIDING

WITHOUT DISCUSSION

21/07/2011 Nicole Lockwood Skills Conference in Melbourne

25/07/2011 Nicole Lockwood phone discussion with Steve Kalezic to discuss speeding vehicles

25/07/2011 Nicole Lockwood meeting with Helen Smart from Department of Training and Works to discuss the future of the Walkington Theatre and the Karratha Library

25/07/2011 Nicole Lockwood meeting & afternoon tea with residents of Karratha Aged Care Village

26/07/2011 Nicole Lockwood Small Business Breakfast Briefings

26/07/2011 Nicole Lockwood Western Australian Planning Commission Meetings Perth

27/07/2011 Nicole Lockwood meeting with the MAC Group

27/07/2011 Nicole Lockwood meeting with Jen Robinson from Chevron Perth

27/07/2011 Nicole Lockwood Social Impact Management review Perth

27/07/2011 Nicole Lockwood meeting with Shelley Pike PRC Perth

27/07/2011 Nicole Lockwood opening of The Rise - Pindan Cocktail Party Perth

28/07/2011 Nicole Lockwood Dinner with IA Board Brisbane

29/07/2011 Nicole Lockwood meeting with Infrastructure Australia Brisbane


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8 COUNCILLORS’ REPORTS

Nil


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9 CHIEF EXECUTIVE OFFICER & EXECUTIVE SERVICES

9.1 CONSTITUTIONAL RECOGNITION OF ABORIGINAL AND TORRES STRAIT ISLANDER PEOPLES

File No: GR6

Responsible Executive Officer: CHIEF EXECUTIVE OFFICER

Reporting Author: CHIEF EXECUTIVE OFFICER

Date of Report: 23 July 2011

Applicant/Proponent: N/A

Disclosure of Interest: Nil

Attachment(s) 1. Discussion Paper

2. A Guide to the Issues

PURPOSE The Australian Government, as part of it‘s commitment to pursuing constitutional recognition of Aboriginal and Torres Strait Islander Australians, appointed an Expert Panel, Co-Chaired by Professor Patrick Dodson and Mr Mark Leibler AC. The Panel consists of 20 respected and accomplished individuals, including Aboriginal and Torres Strait Islander and community leaders, constitutional experts and parliamentary members. The Panel is tasked with leading a broad national consultation program to seek views from across the Australian community about ideas for recognising Aboriginal and Torres Strait Islander Australians in our nation's Constitution. Council has a choice as to how, and if, it wishes to support this initiative. This report seeks direction from Council on the matter. BACKGROUND

The Australian Government, as part of it‘s commitment to pursuing constitutional recognition of Aboriginal and Torres Strait Islander Australians, appointed an Expert Panel, Co-Chaired by Professor Patrick Dodson and Mr Mark Leibler AC. The Panel‘s report to the Australian Government is to be submitted in December 2011 which will provide advice on possible options for change most likely to succeed at referendum.

The Panel is working closely with organisations which have expertise and a history of engagement on this issue, including Reconciliation Australia. The Australian Human Rights Commission and the National Congress of Australia‘s First Peoples are represented on the Panel as ex-officio members.

The Australian Constitution is the fundamental legal document which created the Commonwealth and the States and established our nation. The Australian Constitution came into effect in 1901, after the Australian colonies agreed to form the nation of Australia.


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Aboriginal people were mentioned in the original version of the Constitution, however not in a positive way. For example, the Constitution stated that Aboriginal people would not be counted in determining the size of the Australian population.

The 1967 Referendum amended the Constitution and removed these discriminatory references to Aboriginal people. The Constitution was written by elected delegates from each of the colonies who were all men, wealthy and mainly from the political establishment. There were no Aboriginal, Torres Strait Islander or women delegates.

While over 90 per cent of voters in the 1967 Referendum approved positive changes to the Constitution in relation to Aboriginal and Torres Strait Islander Australians, a number of questions about the way our Constitution treats Aboriginal and Torres Strait Islander peoples remain unresolved. While racial discrimination is no longer accepted in our community, in our workplaces or in our daily lives, the Constitution permits laws that discriminate on the basis of race.

While the majority of Australians value and celebrate the unique contribution Aboriginal and Torres Strait Islander art and culture has made to our national identity, the Constitution, Australia‘s founding document, gives no acknowledgement of the place of Indigenous Australians in our nation‘s history or our contemporary society.

It is suggested that Constitutional recognition has the potential to benefit Aboriginal and Torres Strait Islander Australians by helping:

1. To create mutual trust and respect leading to stronger relationships between Aboriginal and Torres Strait Islander Australians and other Australians;

2. Demonstrating the commitment of non- Indigenous Australians to acknowledge the place and contribution of Aboriginal and Torres Strait Islanders in our nation‘s history and contemporary society; and

3. To contribute to raising the self esteem of Aboriginal and Torres Strait Islander peoples as well as improving their social and emotional wellbeing.

It is also suggested that Constitutional recognition could include removing racially discriminatory provisions in the Constitution and enhance the legal protection provided by the Constitution for all Australians.

The Australian Constitution is the legal and political foundation on which our nation is built and can only be changed by the people through a referendum. The formal process begins with a Bill being debated and passed by the Australian Parliament. Between two and six months later a proposal can be put to Australian voters at a referendum.

For the Constitution to be changed there must be a double majority. This means that the majority of all Australian voters must vote ‗yes‘ to the proposal and a majority of voters in at least four states must vote ‗yes‘. The votes of people living in the Northern Territory and the Australian Capital Territory votes are counted in the national total but not in any state figure. The power lies with the Australian people and not with any government of the day. Though only eight out of 44 referendums since Federation have been successful the appointed Panel recognises that there are diverse views in the community about constitutional change and this record means that a robust and persuasive case for change needs to be made for a successful case to succeed.

The Australian Government, the Opposition, the Australian Greens and Independent Members of Parliament have all given in principle support for the recognition of Aboriginal and Torres Strait Islander Australians in the Constitution.


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The Panel includes members of parliament representing the Government, the Opposition, the Australian Greens and the Independents.

Panel members want to talk directly to as many Australians as possible through national consultations. In addition to the national consultations there are many other ways to be involved in the national conversation; by writing a letter, email, forums and blogs. Some Council‘s throughout Australia have provided information on their websites about how community members can have their say and some Council‘s, as representatives of their communities, have put their position forward via a Council resolution.

LEVEL OF SIGNIFICANCE The level of significance is dependent on the option chosen by Council. Council members are representatives of the Community and their views reflect Community views. The level of significance is high. COUNCILLOR/OFFICER CONSULTATION No consultation has taken place. COMMUNITY CONSULTATION No community consultation has occurred. Community consultation is an option following the adoption of the Officer‘s recommendation at Councils discretion. STATUTORY IMPLICATIONS Part 3 of the Local Government Act 1995, generally describes the functions of a local government. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS There are no financial implications. STRATEGIC IMPLICATIONS

Shire Vision To effectively deliver services that meets the needs and aspiration of the community and the overriding principles of social, economic and environmental sustainability. Community Values Leadership: We will provide clear direction and inspire people to achieve their full potential.

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues The Panel on Constitutional Recognition of Aboriginal and Torres Strait Islander peoples is holding meetings around the country. It will report back to the government on what would be a suitable amendment to the constitution and secondly, whether or not any referendum to change the deed would succeed. There appears to be support for some form of recognition based on the Government convening this panel and the stated support via the voting on the youmeunity website.


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What form of recognition do Australians believe should and will succeed is the conversation the Panel is pursuing. The panel must advise the Commonwealth government whether or not a referendum to change would succeed. If there is any political opposition at all, it will fail. If any of the major parties or even if a small number of MPs come out against, it will probably fail. This is a national discussion and as representatives of the local community it is appropriate to voice a view. The conversations being undertaken by the Panel are with the whole community and as representatives of the community Council has the opportunity to put forward their collective views. These views may be in opposition to some community members and should provide the opportunity for community members to engage in debate with Council, either in session or through casual interactions. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY Dependent on Councils decision there is a small impact on capacity or resourcing to carry out the Officer‘s recommendation.

RELEVANT PRECEDENTS There are no relevant precedents related to this matter. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority OPTIONS: Option 1 As per Officers recommendation. Option 2 That Council by Simple Majority pursuant to Part 3 of the Local Government Act 1995 RESOLVES to: NOT support the Officers recommendation in its entirety. Option 3 That Council by Simple Majority pursuant to Part 3 of the Local Government Act 1995 RESOLVES to:

1. SUPPORT holding a referendum to recognise Aboriginal and Torres Strait Islander peoples in the Constitution;

2. SUPPORT adding a statement of recognition to the Constitution to recognise Aboriginal and Torres Strait Islander peoples‘ in our nation.


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Option 4 That Council by Simple Majority pursuant to Part 3 of the Local Government Act 1995 RESOLVES to:


2. SUPPORT adding a statement of recognition to the Constitution to recognise Aboriginal and Torres Strait Islander peoples‘ in our nation.

3. SUPPORT changing Section 51(xxvi) (the race power) from the Constitution to ensure that laws cannot discriminate against Aboriginal and Torres Strait Islander Australians.



2. SUPPORT adding a statement of recognition to the Constitution to recognise Aboriginal and Torres Strait Islander peoples‘ in our nation;

3. SUPPORT changing Section 51(xxvi) (the race power) from the Constitution to ensure that laws cannot discriminate against Aboriginal and Torres Strait Islander Australians;

4. SUPPORT adding a statement of recognition accompanied by a statement of values that describes the Australian people‘s fundamental values such as commitment to democratic beliefs, the rule of law, gender equality, and acknowledgment of freedom, rights and responsibilities.



2. SUPPORT adding a statement of recognition to the Constitution to recognise Aboriginal and Torres Strait Islander peoples‘ in our nation;

3. SUPPORT removing Section 51(xxvi) (the race power) from the Constitution to ensure that laws cannot discriminate against Aboriginal and Torres Strait Islander Australians;

4. SUPPORT adding a statement of recognition accompanied by a statement of values that describes the Australian people‘s fundamental values such as commitment to democratic beliefs, the rule of law, gender equality, and acknowledgment of freedom, rights and responsibilities.


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CONCLUSION The Australian Government, as part of it‘s commitment to pursuing constitutional recognition of Aboriginal and Torres Strait Islander Australians, appointed an Expert Panel, Co-Chaired by Professor Patrick Dodson and Mr Mark Leibler AC. The Panel consists of 20 respected and accomplished individuals, including Aboriginal and Torres Strait Islander and community leaders, constitutional experts and parliamentary members. The Panel has recently visited the Shire of Roebourne to seek the community‘s views on the constitutional recognition of Aboriginal and Torres Strait Islander Australians. There is the opportunity for Council to express its collective views to the panel as representatives of the community.

OFFICERS RECOMMENDATION

That Council by Simple Majority pursuant to Part 3 of the Local Government Act, 1995 RESOLVES to:

1. SUPPORT holding a referendum to recognise Aboriginal

and Torres Strait Islander peoples in the Constitution; 2. SUPPORT adding a statement of recognition to the

Constitution to recognise Aboriginal and Torres Strait Islander peoples‘ in our nation;

3. SUPPORT removing Section 51(xxvi) (the race power) from the Constitution to ensure that laws cannot discriminate against Aboriginal and Torres Strait Islander Australians;

4. NOTIFY the Panel of the Council resolution.


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10 FINANCIAL SERVICES

10.1 FINANCIAL STATEMENT FOR PERIOD ENDING 30 JUNE 2011

File No: JUL11

Responsible Executive Officer: Executive Manager Corporate Services

Reporting Author: Management Accountant


Applicant/Proponent: Not applicable


Attachment(s) Confidential - Accounts Receivable June Financials

PURPOSE To provide Council with a summary of the financial position for the period 30th June 2011. BACKGROUND In accordance with the Local Government Act 1995 and Local Government (Financial Management) Regulations 1996, a Statement of Financial Activity is required to be presented to Council as a minimum requirement. Regulation 34(4) states that a statement of financial activity, and accompanying documents, are to be;

1) presented to the Council; (a) At the next ordinary meeting of Council following the end of the month to

which the statement relates; or (b) If the statement is not prepared in time to present it to the meeting referred

to in (a) above, to the next meeting of Council after that meeting; and 2) Recorded in the minutes of the meeting at which it is presented.

In accordance with Regulation 34 (5), a report must be compiled on variances greater than the materiality threshold adopted by Council of $10,000. With this report being composed at programme level, only a general comment can be made regarding the variances.

Note that the 2010/11 end of financial year balances contained in this report have not yet been finalised and are unaudited.


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The following table is a summary of the Financial Activity Statement Report compared to the Budget as at 30th June 2011: Current

Amended Budget

Year to Date Budget

Actual 1 July to 30 June 2011

Variance

Operating Expense (64,164,589)

(64,164,589)

(42,965,294)

21,199,295

Operating Revenue 87,499,773

87,499,773

93,373,659

5,873,886

Non Operating Exp

(85,937,236)

(85,937,236)

(71,805,745) 14,131,491

Non Operating Rev

51,929,428

51,929,428

18,448,757 (33,480,671)

Non Cash Items Included

10,248,006 10,248,006 6,448,452 (3,799,554)

Restricted Surplus BFWD 09/10

404,914 404,914 404,914 0

Surplus/(Deficit) 10/11 (19,704) (19,704) 3,904,743

The financial statements for the reporting period are submitted in the form of: - Financial Activity Statement Report - Operating and Capital Variance Commentary by Programme Area - Net Current Asset Position - Balance Sheet - Cash and Cash Equivalent Note - Schedule of Divisional Financial Activity

LEVEL OF SIGNIFICANCE Financial integrity is of extreme significance to the viability of the Shire but also as custodian of community assets and service provision. An ability to monitor and report in financial operations, activities and capital projects is imperative to ensuring that financial risk is managed at acceptable levels of comfort. The ability for the Shire of Roebourne to remain financially sustainable is a significant strategy for a region that is continually under pressure from the resources industry, private enterprise and State Government obligations for the development of infrastructure and servicing needs. COUNCILLOR/OFFICER CONSULTATION Executive and Management have been involved in regular reviews of their operational and departmental budgets and notifying the Financial Services team of trends and variances arising from their operational areas. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS Section 6.4 of the Local Government Act 1995 requires for the preparation of financial reports.

6.4. Financial report

(1) A local government is to prepare an annual financial report for the preceding

financial year and such other financial reports as are prescribed.

(2) The financial report is to —

(a) be prepared and presented in the manner and form prescribed; and

(b) contain the prescribed information.

The prescribed format has been determined in Regulation 34 of the Local Government (Financial Management) Regulations, 1996.


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POLICY IMPLICATIONS The Shire‘s financial reporting is prepared in accordance with Accounting Policy CF1. This is reviewed periodically to ensure compliance with legislative and statutory obligations. FINANCIAL IMPLICATIONS The report represents the financial position of the Council at the end of June 2011 with the current budget in deficit to the value of $19,704. STRATEGIC IMPLICATIONS

The Shire of Roebourne‘s Strategic Plan 2009 – 2013 provides: Key Goal Two – Delivering Services Objective - Meeting the set service standards. Initiatives - Set service standards and regularly review to ensure they reflect the communities‘ priorities. Continually review and streamline key work practices and work processes. Priority 2009/10 - Establish work improvement groups within each division to review and streamline key

processes and practices. Key Goal Three – Local Economy Objective - Developing a financially sustainable revenue stream Encourage downstream processing and value adding Initiatives - Establish formal relationships with industry partners to maximise community benefit. Priority 2009/10 - Establish formal relationships with industry partners to coordinate investment in our

communities

RISK MANAGEMENT CONSIDERATIONS Astute financial management backed by strong internal controls, policies and monitoring will ensure risks are assessed regularly and managed appropriately. Expenditure and revenue streams are monitored against approved budgets by management and the financial team with material variances being reported. It is incumbent on all managers that any perceived extraordinary variances that have, or likely to have, had occurred are escalated immediately for consideration by Executive and/or Council. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer‘s recommendation.

RELEVANT PRECEDENTS This is a routine process alerting Council of the current financial position of the Shire of Roebourne. DELEGATED AUTHORITY Officers have delegations within their duties to procure, carry out or receive monies. There is no delegation otherwise to receive these financial reports without being presented to Council. VOTING REQUIREMENTS Simple Majority


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OPTIONS: Option 1 As per the Officers recommendation. Option 2 That Council by Simple Majority pursuant to Section 6.4 of the Local Government Act 1995 and Regulation 34 of the Local Government (Financial Administration) Regulations 1996, RESOLVES to:

1. RECEIVE the Financial Reports for the financial period ending 30 June 2011

2. MAKE determination to approve alternative actions regarding the financial reports

ending 30 June 2011.

Option 3 That Council by Simple Majority pursuant to Section 6.4 of the Local Government Act 1995 and Regulation 34 of the Local Government (Financial Administration) Regulations 1996, RESOLVES to NOT RECEIVE the Financial Report for the financial period ending 30 June 2011.

CONCLUSION Council is obliged to receive the monthly financial reports as per statutory requirements. Details in regards to the variances and the commentary provided are to be noted as part of the report.


That Council by Simple Majority pursuant to Section 6.4 of the Local Government Act 1995 and Regulation 34 of the Local Government (Financial Administration) Regulations 1996 RESOLVES to RECEIVE the Financial Reports for the financial period ending 30 June 2011.


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Shire Of RoebourneStatement Of Financial Activity

for the period ending 30 June 2011

Rate Setting Statement

Original

Budget

Amended

Budget

Year to Date

Amended

Budget

Year To Date

Actual

$10,000 or

more

$ $ $ $ $

Operating

Revenues (Sources)

General Purpose Funding (excluding Rates) 4,415,287 5,083,610 5,083,610 7,433,029 (2,349,419)

Governance 94,283 328,357 328,357 200,831 127,526

Law, Order And Public Safety 251,007 267,689 267,689 412,086 (144,397)

Health 80,532 94,578 94,578 67,351 27,227

Education and Welfare 150,337 150,337 150,337 85,659 64,678

Housing 3,837,429 3,839,442 3,839,442 1,936,708 1,902,734

Community Amenities 12,000,193 10,752,678 10,752,678 12,512,707 (1,760,029)

Recreation And Culture 9,895,765 23,512,455 23,512,455 24,458,003 (945,548)

Transport 22,640,687 23,071,304 23,071,304 23,280,217 (208,913)

Economic Services 1,294,988 1,555,579 1,555,579 3,778,587 (2,223,008)

Other Property And Services 60,100 185,545 185,545 588,495 (402,950)

54,720,608 68,841,574 68,841,574 74,753,673 (5,912,099)

Expenses (Applications)

General Purpose Funding (502,566) (502,566) (502,566) (485,717) (16,849)

Governance (2,249,738) (2,797,278) (2,797,278) (3,093,022) 295,744

Law, Order And Public Safety (1,753,954) (1,796,314) (1,796,314) (1,649,604) (146,710)

Health (1,122,073) (1,056,965) (1,056,965) (877,564) (179,401)

Education and Welfare (379,193) (395,193) (395,193) (287,127) (108,066)

Housing (2,942,214) (3,001,650) (3,001,650) (1,057,003) (1,944,647)

Community Amenities (9,681,620) (9,427,377) (9,427,377) (8,856,218) (571,159)

Recreation And Culture (19,279,423) (17,135,541) (17,135,541) (13,810,362) (3,325,179)

Transport (16,065,031) (16,037,162) (16,037,162) (11,016,961) (5,020,201)

Economic Services (12,083,023) (12,549,360) (12,549,360) (1,691,591) (10,857,769)

Other Property And Services 792,620 534,817 534,817 (140,125) 674,942

(65,266,215) (64,164,589) (64,164,589) (42,965,294) (21,199,295)

Capital

Revenue

Proceeds From Disposal Of Assets 5,926,756 6,028,050 6,028,050 3,551,023 2,477,027

Tsf From Aerodrome Reserve 5,173,492 4,359,188 4,359,188 3,387,592 971,596

Tsf From Royalties for Regions Reserve 18,066,500 18,066,500 18,066,500 7,213,363 10,853,137

Tsf From Plant Replacement Reserve 745,977 745,977 745,977 0 745,977

Tsf From Infrastructure Reserve 7,751,338 5,690,632 5,690,632 4,821,112 869,520

Tsf From Waste Management Reserve 1,302,865 2,015,446 2,015,446 0 2,015,446

Tsf From Housing Reserve 1,604,135 1,604,135 1,604,135 0 1,604,135

Tsf From Public Open Space Reserve 1,198,000 1,421,931 1,421,931 1,421,931 -

Tsf From Parks, Ovals and Rec Facilities 0 0 0 0 -

Tsf From Information Technology Reserve 0 0 0 0 -

Tsf From Aged Persons Homes Reserve 0 0 0 0 -

Tsf From Dampier Drainage Reserve 0 0 0 0 -

Tsf From Walkington Theatre Reserve 0 0 0 0 -

Tsf From Junior Sport Reserve 0 0 0 0 -

Tsf From Cossack Infrastructure Res 0 0 0

Tsf From Mosquito Control Reserve 0 0 0 0 -

Tsf From Airconditioning Reserve 0 0 0 0 -

Tsf From Medical Services Assistance

Package Reserve 0 0 0 0

Tsf From History & Cultural Publications 0 0 0 0 -

Restricted Funds Utilised 0 0 0 0 -

Tsf From Restricted Cash Unspent

Grants/Contributions 0 0 0 1,778,387 (1,778,387)

New Loans Raised 19,521,304 17,918,482 17,918,482 1,497,700 16,420,782

Repayments Of Self Supporting Loans 5,601 5,601 5,601 5,523 -

Repayments Of Interest Free Loans To Local

Groups 101,536 101,536 101,536 101,536 -

61,397,504 57,957,478 57,957,478 23,778,167 34,179,311


Page 47

Shire Of RoebourneStatement Of Financial Activity


Rate Setting Statement

Original

Budget

Amended

Budget

Year to Date

Amended

Budget

Year To Date

Actual

$10,000 or

more

$ $ $ $ $

Expenses

Purchase Of Assets - Land (2,389,000) (2,389,000) (2,389,000) (1,385,556) (1,003,444)

Purchase of Assets - Artwork 0 0 0 0 -

Purchase Of Assets - Buildings (32,680,244) (27,994,973) (27,994,973) (14,966,984) (13,027,989)

Purchase Of Assets - Equipment (536,890) (296,668) (296,668) (103,305) (193,363)

Purchase Of Assets - Furniture & Equipment (616,570) (620,620) (620,620) (533,005) (87,615)

Purchase Of Assets - Plant (5,588,351) (5,438,135) (5,438,135) (4,253,892) (1,184,243)

Purchase Of Assets - Infrastructure (22,197,855) (20,432,420) (20,432,420) (14,958,930) (5,473,490)

Loan Principal Repayments (1,835,380) (1,835,380) (1,835,380) (1,817,272) (18,108)

Tsf To Aerodrome Reserve (287,295) (287,295) (287,295) (615,693) 328,398

Tsf To Airconditioning Reserve 0 0 0 0 -

Tsf To Dampier Drainage Reserve (732) (732) (732) (982) -

Tsf To Plant Replacement Reserve (41,356) (41,356) (41,356) (62,536) 21,180

Tsf To Walkington Theatre Reserve (98) (98) (98) (187) -

Tsf To Workers Compensation Reserve (24,128) (24,128) (24,128) (45,900) 21,772

Tsf To Royalties for Regions Reserve (400,000) (16,700,000) (16,700,000) (22,376,688) 5,676,688

Tsf To Infrastructure Reserve (918,136) (3,928,800) (3,928,800) (6,753,761) 2,824,961

Tsf To Waste Management Reserve (407,623) (449,601) (449,601) (3,006,168) 2,556,567

Tsf To Housing Reserve (1,488,162) (1,488,162) (1,488,162) (62,260) (1,425,902)

Tsf To Parks, Ovals & Rec Facilities Reserve

0 0 (173) 0 -

Tsf To Aged Persons Home Reserve (1,345) (1,345) (1,345) (3,006) -

Tsf To Information Technology Reserve 0 0 0 0 -

Tsf To Junior Sport Reserve (1,542) (1,542) (1,542) (3,426) -

Tsf To Public Open Space Reserve (12,355) (12,355) (12,182) (843,910) 831,728

Tsf To Mosquito Control Reserve (537) (537) (537) (90) -

Tsf To History & Cultural Publications

Reserve (1,090) (1,090) (1,090) (2,073) -

Tsf To Underground Power Reserve (3,985,345) (3,985,345) (3,985,345) 0 (3,985,345)

Tsf To Medical Services Assistance Package

Reserve (7,654) (7,654) (7,654) (10,118) -

Interest Free Loan Principal 0 0 0 0 -

Tsf of Unbudgeted Muni Restricted Cash 0 0 0 0 -

Income Set Aside As Restricted Funds 0 (1,286,227) (1,286,227) (492,160) (794,067)

(73,421,688) (87,223,463) (87,223,463) (72,297,905) (14,925,558)

Adjustment For Non Cash Items

Depreciation 7,798,569 7,798,569 7,798,569 2,527,533

Amounts Set Aside To Provisions (200,000) 0 0 0

Movement in Accrued Interest 0 (234,685) (234,685) (14,049)

Movement in Accrued Salaries & Wages 0 (269,410) (269,410) 482,710

Movement in Deferred Pensioner Rates 0 0 0 11,441

(Profit) / Loss On Disposal Of Assets (3,506,519) (3,578,613) (3,578,613) (1,396,434)

4,092,050 3,715,861 3,715,861 1,611,200

Surplus Brought Forward 1 July 0 2,195,236 2,195,236 404,914

Amount Raised From Rates 18,477,741 18,658,199 18,658,199 18,619,986 38,213

Surplus / (Deficit) 0 (19,704) (19,704) 3,904,743

This statement is to be read in conjunction with the accompanying notes.


Page 48

Operating revenue is above the year to date budget by $5,912,099 which represents a positive variance of 8.59%. Operating Expenditure is under the year to date budget by $21,185,380 which represents a negative variance of 33.02%. In accordance with the materiality threshold adopted by Council for the reporting of variances by programme in the Statement of Financial Activity, the following comments are made to provide an explanation of the above variances. General Purpose Funding Revenue Revenue up of 46.22% ($2,349,419) due to additional interest on reserves Term Deposits brought to account to May 2011 due to cash flow requirements on major projects $1,469,364. Excess rates adjustment brought forward of $174,482. Additional Financial Assistance Grants YTD of $905,354. Lower than Budget Ex Gratia rates contribution invoiced YTD $60,000. Expenditure Expenditure is showing a variance down of 3.35% ($16,849) which is an immaterial variance to report. Governance Revenue Revenue is down 38.84% ($127,526) which is due to actual variance on Income from Pilbara to Parliament & lower interest on Debtors required to be charged YTD. Expenditure Expenditure is up by 10.57% ($295,744) which is due to:

1) $205,911 down on Executive Services Office & Project Expenses, still to be completed. 2) $30,706 down on IT Software, Network Expenses, and Main Computer System upgrades. 3) $170,000 down on Transformational employment costs budgeted YTD 4) $279,986 down on Non Statutory Donations – ACADs still remaining to be acquitted by 30 June 5) $46,977 down on Karratha Admin Building costs planned in Budget 6) $23,780 up on Employment Costs Corporate Services 7) $86,683 down on Employment Costs Executive due to vacancies, Exec PA, OHS Officer 8) $26,510 up on Office Expenses Corporate Services – Budget Increased in Budget Review 9) $23,182 down on Election & Council members meeting expenses YTD unspent 10) $93,326 up on Employment Costs Public Affairs & Corporate Compliance offset against

Executive Services as Budgeted 10/11 due to structure changes 11) $1,037,857 up on Administration costs allocated less Depreciation not yet posted YTD

Law, Order and Public Safety Revenue Revenue is up by 53.94% ($144,397) which is due $166,400 income invoiced year to date unbudgeted for Temporary WAPOL Vehicle storage contract less $20,000 not yet received on Grants for community safety as expected. Expenditure is down 8.07% ($144,972) which is due to:

1) $50,237 down on Anti Graffiti Initiatives & Community Safety Budget spread evenly over the year commenced Qtr 2

2) $16,059 down on Animal control costs & admin allocated, Off-road vehicle signage & education 3) $51,363 down on Cyclone Preparation costs YTD 4) $17,239 down on Other control expenses Law, Order & Public Safety

Health Revenue Revenue is down by 28.79% ($27,227) which is due to contribution to medical services package not received from contributors.


Page 49

Expenditure Expenditure is down 16.97% ($179,401) which is due to:

1) $18,744 down on Office Expenses Health Department 2) $25,028 down on MSIS Employment– position was vacant 3) $33,334 down on MSIS Retention Payments 4) $52,211 down on Compliance Auditing & Inspections on Buildings

Education and Welfare Revenue Revenue is showing a variance of down 43.02% ($64,678) which was due to Freemasons Aged person unit reimbursement not yet invoiced ($15,521). Also YTD contribution under budget for Early Learning Specialist Scholarship ($43,064) Pilbara Iron made first contribution in November. Expenditure Expenditure is showing a variance of down 27.35% ($108,066) which is due to:

1) $47,479 down on Early Learning Specialist Scholarship expenses as not commenced til 2nd

qtr 2) $20,503 down on Aged Person‘s Homes Contribution YTD 3) $13,588 down on Schools Maintenance Assistance 4) $42,068 down on Karratha Youth Shed Expenses – Not yet complete 10/11

Housing Revenue Revenue is showing a variance down of 49.56% ($1,902,734) due to Profit not lower than expected on sale of staff housing $1,904,397 less additional rent on staff housing $6,723 year to date. Richardson way Properties not sold as Budgeted. Expenditure Expenditure is down 64.77% ($1,944,314) which is due to:

1) $22,287 up on Leased Housing due to paid one month in advance 2) $64,134 down YTD on expenses budgeted for property management outsourcing 3) $69,449 down on Staff Housing Op & Mtce Costs Year to Date 4) $169,181 down on Depreciation year to date 5) $1,626,502 down on allocation of Staff Housing costs to be offset against Department Budgets

Community Amenities Revenue Revenue has a variance up of 16.37% ($1,760,029) mainly due to:

1) $32,922 up on Subdivision Clearance Fees 2) $235,898 up on Liquid Waste Disposal fees 3) $257,105 up on Town Planning Fees 4) $1,350,178 up on budgeted Grants and Contributions ($1.1m received from Finbar towards

community projects to transfered to reserve in June & $250k from Pilbara Iron towards Planning Compliance Officer funded position)

5) $14,924 up on Industrial/Commercial Refuse disposal Fees (due to closures & volume) 6) $67,562 down on Hazardous Waste disposal fees 7) $15,077 down on Income from Recycling 8) $57,500 down on Litter Initiatives Funding from Companies 9) $10,000 down on Contributions Economic Development from RDA

Expenditure Expenditure is showing a variance down of 5.93% ($559,470). The main variances are as follows:

1) $ 200,744 down on Litter Control – reduced staff numbers 2) $123,223 down on Drainage Maintenance Costs 3) $60,276 down on Economic Development Employment Costs – To recode from Community 4) $14,877 down on Domestic Refuse Collection – vacant positions in this area 5) $146,203 down on Depreciation not yet posted for waste collection & landfill ops 6) $41,397 down on Refuse Site Maintenance & Refuse Site 7 Mile & Equipment Replacement


Page 50

7) $251,384 down on Recycling – staff & plant insufficient to undertake 8) $47,810 down on Support Services Planning expenses 9) $31,762 down on Public toilet maintenance costs 10) $12,653 down on Karratha City of The North Planning Expenses 11) $67,949 down on Economic Development Projects – rebudgeted for 11/12 12) $172,690 up on Wickham Transfer station costs – to reallocate costing to 7Mile incorrectly

coded 13) $178,667 up on Planning Services Department employment costs year to date – Backfilling

roles Recreation and Culture Revenue Revenue has a variance down of 4.02% ($945,548). The variance is due to:

1) $65,684 up on Contribution – St Luke‘s Oval monies returned for project under budget 2) $46,431 up on Lease fees from Telstra towers received. 3) $34,327 up on KEC Programme Income – Attendance has been better than expected. 4) $20,000 up on new grants received Unbudgeted for Dry Season Assistance Scheme 5) $1,486,000 up on Government Grants Pam Buchanan Family Centre Received YTD 6) $730,042 down on Grants and Contributions – Bulgarra Community Facility due prior to 30

June 7) $40,788 up on Dept Education contribution to Ovals YTD 8) $50,082 down on Special Youth Projects Income commenced October 9) $44,500 down on Walkington Theatre lottery west grant not yet received or invoiced 10/11 10) $30,000 down on Community Bus (Public Transport Project) income 11) $20,523 down on Roebourne Pool Income year to date

Expenditure Expenditure has a variance of down 19.38% ($3,320,456). The main variances are as follows:

1) $210,158 down on Oval Mtce – occurs in end financial year season 2) $999,289 down on $1m Contribution to Roebourne Youth Centre as budgeted for Dec-10 3) $265,090 down on Parks & Gardens Mtce – due to staff shortages 4) $208,915 down on Karratha Entertainment Centre Expenses less maintenance than expected 5) $109,333 down on Cossack Operating Expenses – Jan-March Closure 6) $35,407 down on Playground Maintenance 7) $177,718 down on Effluent Tank Mtce – further works pending 8) $1,333,095 down on Karratha Education Leisure & Training Centre expenses 9) $191,263 down on Roebourne Pool Contrib. to Building Assets 10) $109,920 up on Open Space/ Drain Reserve Mtce 11) $88,319 down on Special Youth projects expense – reduced programs 12) $565,892 down on Depreciation not yet posted YTD on recreation New assets to be capitalised 13) $48,469 down on Pavilion & Halls building costs 14) $60,128 down on Community Bus (Public Transport Project) 15) $26,426 down on providing Community Cultural Schemes expense lower than expected 16) $60,000 down on Contribution to St Luke‘s Oval 17) $26,681 down on Roebourne Aquatic Centre Expenses 18) $15,751 down on Cultural Planning & Development 19) $48,561 down on Junior Sport Development and sports funding scheme 20) $48,961 down on Contribution to Walkington Theatre YTD (Additional $100k to be paid in June) 21) $535,807 up on Employment Costs Recreation, KEC, Community Development, and History

Officers 22) $474,722 up on Operating expenses for Design and Investigations Bulgarra Pavillion

reclassified 23) $96,145 up on KAC Bldg Mtce – due to closures and tornado expenses 24) $50,812 up on Karratha Bowling /Golf facility expenses Year to Date 25) $14,814 up on NAIDOC week expenses


Page 51

Transport Revenue Revenue shows a variance down of 0.91% ($208,913). The main variances are as follows:

1) $329,601 down on Karratha Airport & Terminal income (revised in Budget Review due to carpark)

2) $63,600 down on Local Govt Road Grants budgeted to be received earlier 3) $12,364 down on Road to Recovery Project Grants Year To Date 4) $435,359 up on Airport Reimbursement Income for additional income raised on contract

changes 5) $406,524 up on Tien Tsin Inne income 6) $14,000 up on Govt Grants Other than Roads – Bridge works assistance grant cfwd to 11/12

Expenditure Expenditure has a variance of down 31.36% ($5,029,062) the main variances are due to depreciation on infrastructure assets not yet applied and as follows:

1) $266,000 down on Contributions to Bridge works waiting on main Roads to complete & invoice 2) $16,709 down on Interest on Loan – Karratha Airport – after 10/11 interest accrual 3) $178,151 down on Footpath Mtce 4) $78,339 down on Airside Mtce 5) $135,994 down on Traffic Signs & Control costs 6) $164,697 down on Pastoral Access Rd Mtce 7) $98,699 down on Street Cleaning & Sign Mtce 8) $41,037 down on Consultants for Studies airport expenses 9) $11,287 down on TTI Kiosk Expenses – due to different purchasing of alcohol range 10) $28,040 down on Other Roads Expenses 11) $70,445 down on planned Greening of Main Streets Costs – only banners purchased and

installed – Clean sweep 12) $50,448 down on Crossover Contributions 13) $24,627 down on Karratha Drainage Study 14) $25,000 down on Annual Contribution to WAPOL for Narcotic Dog Detection not yet paid 15) $15,000 down on Flight display system maintenance 16) $15,557 up on Depot Maintenance expenses YTD 17) $15,323 down on Roebourne Depot Maintenance 18) $57,583 up on Landside Mtce 19) $187,383 up on TTI Employment costs & Bar Expenses inline with increase in revenue 20) $195,474 up on Karratha Terminal Building Mtce

Economic Services Revenue Revenue has a variance up of 142.91% ($2,223,008). Building Licence fees higher than budget year to date $190,881 and increased Camping Fees at 40 Mile Beach has been received year to date. An Additional $2 million dollar contribution was received in 2010/11 from Royalties for Regions for the Dampier Highway Streetscape project. These funds have been transferred to Reserve for 2011/12 Capital program. Expenditure Expenditure has a variance down of 86.52% ($10,857,769) due to Tourist Centre Contributions not yet brought to Account by June of $31,637. Also Apache Energy $145k contribution to 40 Mile Beach not yet expended – deferred until 2011/12. Contribution to Underground Power budgeted YTD $10,627,595 – Not yet paid pending funding agreement instalments finalisation with Horizon Power.


Page 52

Other Property and Services Revenue Revenue has a variance up of 217.17% ($402,950) which is mainly due to additional unbudgeted revenue from supervision charge of subdivisions of $261,347 plus increased Workers compensation & Insurance claims above budgeted Income of $134,394. Expenditure Expenditure has a variance down of 127.00% ($679,237). This is mainly due to:

1) $743,204 up on plant costs & ABC allocations – over allocated as per Plant Reserves transfer. 2) $90,610 up on Workers Compensation & Insurance Claims expenses (offset by claims Income) 3) $228,934 up on Infrastructure employments costs Technical Services 4) $159,626 down on Employment costs due to vacancies in Waste 5) $126,617 down on Tech Serv & Waste Management – Design & Investigations & Asset

Management systems 6) $91,857 down on Works Office Expenses 7) $28,523 down on Workshop Cleaning & Mtce costs Budget Year to Date.


Page 53

Capital Revenue Capital Revenue shows a variance down of 58.97% ($34,179,311) - Transfers from Reserves Year to Date under Budget of $17,059,811(Including $10.85m Royalties for Regions & Infrastructure) Entries recorded to June 2011 below expected due to delay on Major Capital projects. This has been offset by 09/10 Unspent Restricted Cash brought in. Proceeds from disposal of assets are down by $2,477,027 Year to Date against Budget due to Staff Housing not sold. New Loan for Underground power $16,420,782 not yet raised as expected 10/11. Loan 99 for Plant Purchases of $1,497,700 budgeted was drawdown 13

th May 2011.

Capital Expenditure Capital expenditure shows a variance of down 17.13% ($14,939,474). This is mainly due to variances in the following areas:

1) $1,003,444 down on Land purchases as forecast – Council Resolved not to approve Baynton West lots

2) $8,896,148 down on New Staff Housing Baynton West - $5m order has been placed for construction of 12 houses re-budgeted for 2011/12 capital. Additional $3.3m Purchases not expended.

3) $1,250,912 down on Baynton West & Bulgarra Family Centre Buildings – Re-budgeted for 2011/12 to be completed

4) $2,233,798 down on Airport LV Power & Water Infrastructure upgrade projects behind budget YTD 5) $898,262 Parks – Infrastructure – Cattrall Park Upgrade $2.2m has commenced (architecture only

year to date – re-budgeted to be complete in 2011/12) 6) $2,489,033 down on Karratha Youth Centre Building Upgrade revised in Budget Review 7) $301,477 Landfill Operations– 7 Mile Liquid Waste Pond Redevelopment under YTD, Litter fencing,

Road works 7 Mile & Weighbridge budgeted evenly over the year. 8) $218,138 on various Public Toilets & Recreation Projects –underspent ytd on Portable toilet blocks

& Bulgarra Precinct-Electrical Upgrade, Softball Diamonds 9) $1,446,726 down on new Shire Portable Admin Building project now commenced cfwd to 11/12 10) $579,914 down on Bulgarra Oval upgrade projects – forecast spend aligned in Budget Review 11) $1,144,345 down on Various Plant & Equip/vehicle Purchases planned YTD– Orders now placed,

Waste, Tech Services, Day care Centres, Executive & Admin, Town planning, Health & Safety 12) $349,122 Community Safety – Infrastructure – CCTV & Security purchases to be scoped & tendered 13) $301,000 down on Roebourne Old Shire office improvements Project budgeted to occur Feb-11 14) $22,245 Furniture & Equipment Purchases – Computers Equipment Ordered arriving Jan-11 15) $483,995 Community Safety – Entry Statement Projects – Tendered & commenced cfwd 11/12 16) $203,149 Footpaths & Roads & Streets– Infrastructure 17) $114,000 down on Shire Depot Office Building improvements –Re budgeted for 2011/12 capital 18) $80,000 Child Health Clinics – Millar‘s Well & Karratha Clinic Improvements not yet occurred 19) $50,000 down on Dalgety House Capital Improvements – not commenced 20) $241,187 down on Airport Equipment & Plant purchases 21) $259,569 down on Upgrade Effluent Systems 22) $46,888 down on Plant & Equipment Purchases – KAC, KEC & RAC, Libraries & Cossack 23) $26,434 down on Playground Structures against Budget YTD 24) $147,553 up on Karratha Airport Baggage Handling System & Check-In Building Projects due to

timing difference on expenditure. The baggage handling project capital has been completed in the first part of 10/11 Year. Internal Buildings Projects now commenced to cope with growth.

25) $26,767 down on Town Beautification projects – Pt Samson Entry Statement ahead of budget ytd 26) $248,768 up on Karratha Aquatic Centre Improvements YTD vs. Budgeted Monthly Expenditure 27) $6,860,166 up on Transfer to Reserves for 09/10 Interest Reversal & Interest brought to account

YTD and additional R4R grants for Pam Buchanan - Baynton West Family Centre and Dampier Highway Streetscape and due to delay in capital projects cash flow requirements.


Page 54

Rates

Variance shown is $38,213 down on Budget YTD to 30th June 2011.

$36.2m 10/11Actual

$64m 10/11 Original Budget

0

5,000

10,000

15,000

20,000

25,000

30,000

35,000

40,000

45,000

50,000

55,000

60,000

65,000

70,000

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

A$ 000

Months

Capital Expenditure YTD Act v Budg 10/11

Actual

$23.3m 09/10

Actual

$23.3m 09/10

Actual

$23.3m 09/10

Actual

$23.3m 09/10

Actual


Page 55

Shire Of Roebourne Statement Of Financial Activity for the period ending 30 June 2011

Note 1. Net Current Assets

Note

Year To Date Actual

Brought Forward 1 July

$ $

Current Assets Cash and Cash Equivalents - Unrestricted

3,141,594 (855,230)

Net Trust Liabilities in Muni

(0) (0)

Trust - ATM Floats

0 0

Trust - Medical Services Incentive Services

0 0

Cash and Cash Equivalents - Restricted - LSL & R4R

363,572 344,007

Cash and Cash Equivalents - Restricted - Reserves 2 80,373,772 63,430,970

Cash - Restricted Unspent Grants/Contributions 1 1,961,709 1,283,642

Cash - Restricted Unspent Loans 1 911,182 942,220

Trade and Other Receivables 3 8,116,938 9,286,635

Land held for Resale - Development Costs

0 217,625

Inventories

270,828 300,542

Total Current Assets

95,139,594 74,950,411

Current Liabilities Trade and Other Payables

10,368,919 5,998,043

Bank Overdraft

0 2,546,615

Current Portion of Long Term Borrowings

3,017,431 1,821,589

Current Portion of Provisions

2,125,167 2,125,167

Total Current Liabilities

15,511,517 12,491,414

Net Current Assets

79,628,077 62,458,997

Plus (Minus) Items To Be Excluded Take Out Reserve Funds

(80,373,772) (63,430,970)

Take Out Fully Restricted Cash (Grants/Contributions)

(492,160) (1,283,642)

Take Out Fully Restricted Cash (Loans)

0 (942,220)

Take Out Restricted Cash (LSL)

0 (344,007)

Add Back Non Cash Provisions

2,125,167 2,125,167

Add Back Current Borrowings

3,017,431 1,821,589

Net Current Asset Position

3,904,743 404,914

Note Explanation:

1) Includes amounts received for:

- unspent loan monies

942,220

- PDC Hydrology Grant

40,000

- Waterways Grant-St Luke's Oval

45,455

- Roebourne Enhancement Scheme

331,950

- Roebourne Community Recreation Assoc inc

23,024

1,382,649


Page 56

Shire Of Roebourne Statement Of Financial Activity (con‘t)


2) Reserves, Long Service Leave and Royalties for Regions (R4R – Karratha Leisure Centre) are Cash Backed

3) Includes Outstanding amounts invoiced for:

- Airlink Pty Ltd 280,777

- Alliance Airlines Pty Ltd 96,163

- Bristow Helicopters Australia 103,723

- Carr Civil Contracting 25,131

- Civil Road & Rail SX5 Pty Ltd 41,662

- DMT Construction Co 33,606

- Instant Waste Management 138,854

- ISS Facility Services 62,899

- Karratha Flying Services 26,967

- Lyons & Peirce 335,150

- McMahon Services 48,276

- Monodelphous 13,881

- Pilbara Iron Services 57,724

- Skywest Airlines Pty Ltd 204,695

- Tox Free (Karratha) Pty Ltd 218,254

- Virgin Blue Airlines Pty Ltd 184,826

- Woodside Energy Ltd 14,564

Total Trade and Other Receivables (incl above) 7,295,931

Total Rates Debtors Outstanding 821,007

-

2,500

5,000

7,500

10,000

12,500

15,000

17,500

20,000

22,500

25,000

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Months

$'000Rate Debtors Position with Comparative Yr

As at 30 June 2011

2009-10

2010-11

Second & Third rates instalments were Due in Oct & Jan respectively

First 10/11 RatesDue Date 31 Aug


Page 57



3) Debtors Outstanding

2011 2011

May June Change

$000's $000's %

Current 2,985,313 6,125,638 105% 86%

> 30 Days 467,285 642,156 37% 9%

> 60 Days 556,896 189,967 -66% 3%

> 90 Days 200,638 128,704 -36% 2%

Total 4,210,132 7,086,465 68% 100%

Non Rate Debtors

86%

9% 3%2%

Sundry Debtors - June 2011

Current

> 30 Days

> 60 Days

> 90 Days

-

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

6,000,000

7,000,000

Current > 30 Days > 60 Days > 90 DaysMay June


Page 58

Shire Of Roebourne Balance Sheet for the period ending 30 June 2011

Note 2: Balance Sheet 2010/11

$

Current Assets Cash On Hand 20,330

Cash and Cash Equivalents - Unrestricted 5,994,154

Cash and Cash Equivalents - Restricted (Trust) 1,683,597

Cash and Cash Equivalents - Restricted 80,737,344

Trade and Other Receivables 8,109,480

Inventories 270,828

Total Current Assets 96,815,733

Non Current Assets

Trade and Other Receivables 91,731

Infrastructure 79,214,407

Property, Plant And Equipment 89,033,335

Total Non Current Assets 168,339,473

Total Assets 265,155,206

Current Liabilities

Bank Overdrafts 0

Trade and Other Payables 10,953,371

Trust Liabilities 1,666,119

Short Term Borrowings 3,017,431

Short Term Provisions 2,125,167

Total Current Liabilities 17,762,088

Non Current Liabilities

Long Term Borrowings 14,851,611

Long Term Provisions 167,490

Total Non Current Liabilities 15,019,101

Total Liabilities 32,781,188

Net Assets 232,374,018

Equity

Accumulated Surplus 140,319,236

Asset Revaluation Reserve 11,681,010

Reserves 80,373,772

Total Equity 232,374,018


Page 59

Shire Of Roebourne Statement Of Financial Activity


Note 3: Cash and Cash Equivalents

$

Municipal Fund Bank

Cash On Hand 20,330 Westpac on call 3,383,079 Term deposits – Westpac / WATC 4,294,672

7,698,081

Reserves Fund Bank

Westpac on call & Term Deposits 80,373,772 Westpac -Maxi Reserve 363,572

80,737,344

Total Cash 88,435,425


Page 60

Shire Of Roebourne Statement Of Financial Activity

by Divisions by Activities for the period ending 30 June 2011 Note 4

2010/2011 Budget

2010/2011 Amended

2010/2011 Year To Date

Amended Budget

2010/2011 Actual To

Date

$ $ $ $

Note: Material Variance is Year to Date Amended Budget to Year to Date Actual ( => 10% or => $10,000)

CORPORATE & EXECUTIVE SERVICES Net (Cost) Revenue to Council for Rates 18,303,399 18,888,006 18,888,006 18,842,935

Net (Cost) Revenue to Council for General Revenue 1,981,744 (864,746) (864,746) (1,485,862)

Net (Cost) Revenue to Council for Corporate Services 1,290,826 1,189,359 1,189,359 260,942

Net (Cost) Revenue to Council for Project Management (111,850) (43,147) (43,147) (91,764)

Net (Cost) Revenue to Council for Information Services (536,389) (592,814) (592,814) (552,960)

Net (Cost) Revenue to Council for Television & Radio Services (19,690) (19,690) (19,690) (15,640)

Net (Cost) Revenue to Council for Members of Council (458,706) (523,025) (523,025) (485,438)

Net (Cost) Revenue to Council for Emergency Services 31,666 11,666 11,666 (3,404)

Net (Cost) Revenue to Council for Cossack Infrastructure Project (1) (1) (1) (65,631)

Net (Cost) Revenue to Council for Executive Admin (1,852,577) (1,703,444) (1,703,444) (1,496,529)

Net (Cost) Revenue to Council for Vehicle Storage Temporary Contract 0 0 0 144,103

Net (Cost) Revenue to Council for Human Resources 0 0 0 (7,759)

Net (Cost) Revenue to Council for Public Affairs 0 (27,569) (27,569) (68,634)

Net (Cost) Revenue to Council for Corporate Compliance Services 0 0 0 (52,704)

Net (Cost) Revenue to Council for Transformational Process 0 (170,000) (170,000) (3,127)

Net (Cost) Revenue to Council for Staff Housing (3,046,529) (2,744,823) (2,744,823) (1,316,448)

Net (Cost) Revenue to Council for Public Services Overheads 0 (19,400) (19,400) 593,628

COMMUNITY SERVICES Net (Cost) Revenue to Council for Cossack Art Awards (54,493) (79,713) (79,713) (94,861)

Net (Cost) Revenue to Council for Tourism/Visitors Centres (499,139) (499,139) (499,139) (467,502)

Net (Cost) Revenue to Council for Aged Persons Housing (62,168) (62,168) (62,168) (38,557)

Net (Cost) Revenue to Council for Youth Development (169,250) (149,250) (149,250) (88,704)

Net (Cost) Revenue to Council for Other Culture (163,919) (148,819) (148,819) (94,072)

Net (Cost) Revenue to Council for Community Development (848,311) (765,085) (765,085) (1,006,114)

Net (Cost) Revenue to Council for Walkington Theatre (354,777) (459,001) (459,001) (454,540)

Net (Cost) Revenue to Council for Community Sponsorship (650,211) (657,771) (657,771) (502,096)

Net (Cost) Revenue to Council for Daycare Centres (80,781) (71,881) (71,881) (171,938)

Net (Cost) Revenue to Council for Child Health Clinics (201,032) (203,432) (203,432) (190,210)

Net (Cost) Revenue to Council for Karratha Entertainment Centre (1,457,533) (1,342,493) (1,342,493) (1,230,619)

Net (Cost) Revenue to Council for Karratha Aquatic Centre (859,140) (865,687) (865,687) (1,082,277)

Net (Cost) Revenue to Council for Roebourne Aquatic Centre (186,505) (246,786) (246,786) (233,265)

Net (Cost) Revenue to Council for Libraries (1,219,486) (1,132,826) (1,132,826) (1,090,739)

Net (Cost) Revenue to Council for Cossack Operations (494,211) (517,211) (517,211) (357,544)

Net (Cost) Revenue to Council for Ovals & Hardcourts 376,147 (256,493) (256,493) 82,936

Net (Cost) Revenue to Council for Karratha Bowling & Golf (352,745) (352,745) (352,745) (395,949)

Net (Cost) Revenue to Council for Pavilions & Halls (721,670) 2,200,467 2,200,467 (35,156)

Net (Cost) Revenue to Council for Recreation Projects (2,417,762) (1,829,318) (1,829,318) (1,690,446)

Net (Cost) Revenue to Council for Playgrounds (254,434) (64,434) (64,434) (283,274)

Net (Cost) Revenue to Council for Medical Services (105,930) (105,930) (105,930) (70,279)

Net (Cost) Revenue to Council for Other Buildings (288,353) (188,353) (188,353) (70,170)


Page 61


by Divisions by Activities for the period ending 30 June 2011

2010/2011 Budget

2010/2011 Amended

2010/2011 Year To Date

Amended Budget

2010/2011 Actual To

Date

$ $ $ $

COMMUNITY SERVICES (con‘t) Net (Cost) Revenue to Council for Baynton West Family Centre 0 0 0 0

Net (Cost) Revenue to Council for Economic Development (228,838) (228,838) (228,838) (110,814)

DEVELOPMENT & REGULATORY SERVICES Net (Cost) Revenue to Council for Building Control 399,417 190,640 190,640 398,042

Net (Cost) Revenue to Council for Health Services (565,612) (588,212) (588,212) (537,909)

Net (Cost) Revenue to Council for Town Planning (1,297,372) (1,078,540) (1,078,540) 512,494

Net (Cost) Revenue to Council for Strategic Planning 0 (226,000) (226,000) (269,467)

Net (Cost) Revenue to Council for Community Safety (419,905) (369,750) (369,750) (236,821)

Net (Cost) Revenue to Council for Ranger Services (1,399,565) (1,468,687) (1,468,687) (1,347,898)

Net (Cost) Revenue to Council for Camping Grounds 30,090 30,090 30,090 208,757

INFRASTRUCTURE SERVICES

Net (Cost) Revenue to Council for Waste Collection (1,208,429) (742,202) (742,202) 184,341

Net (Cost) Revenue to Council for Landfill Operations 2,954,795 1,835,082 1,835,082 (228,739)

Net (Cost) Revenue to Council for Waste Overheads 0 0 0 864,351

Net (Cost) Revenue to Council for Depots (287,186) (312,979) (312,979) (324,454)

Net (Cost) Revenue to Council for Vehicles & Plant 2,872,365 2,795,644 2,795,644 1,628,020

Net (Cost) Revenue to Council for Roads & Streets (3,707,301) (3,636,415) (3,636,415) (3,490,481)

Net (Cost) Revenue to Council for Parks & Gardens (2,325,140) (2,333,901) (2,333,901) (1,119,126)

Net (Cost) Revenue to Council for Drainage (285,843) (285,843) (285,843) (128,326)

Net (Cost) Revenue to Council for Footpaths & Bike Paths (417,805) (417,805) (417,805) (300,103)

Net (Cost) Revenue to Council for Effluent Re-Use Scheme (543,975) (543,975) (543,975) (367,789)

Net (Cost) Revenue to Council for Cemeteries (55,176) (55,176) (55,176) (63,203)

Net (Cost) Revenue to Council for Public Toilets (436,010) (443,010) (443,010) (307,074)

Net (Cost) Revenue to Council for Beaches, Boat Ramps, Jetties (91,007) (91,007) (91,007) (96,480) Net (Cost) Revenue to Council for Roebourne Enhancement Scheme 0 0 0 0

Net (Cost) Revenue to Council for Town Beautification (1,482,125) (1,482,125) (1,482,125) (1,624,796) Net (Cost) Revenue to Council for Private Works & Reinstatements 1,589 4,589 4,589 (6,229)

Net (Cost) Revenue to Council for Works Overheads 0 0 0 1,207,994

Net (Cost) Revenue to Council for Parks & Gardens Overheads 0 0 0 804,945

Net (Cost) Revenue to Council for Karratha Airport 3,734,595 4,150,757 4,150,757 6,206,729

Net (Cost) Revenue to Council for Tien Tsin Inne 375,284 (24,716) (24,716) 201,173

Net (Cost) Revenue to Council for Other Airports (17,011) (17,011) (17,011) (3,073)

Net (Cost) Revenue to Council for Tech Services 248,784 199,345 199,345 (3,195,831)

Net (Cost) Revenue to Council for Tech Services Overheads (624,784) (584,784) (584,784) (373,917)


Page 62

10.2 LIST OF ACCOUNTS JULY 2011

File No: fm1


Reporting Author: Creditors Officer


Applicant/Proponent: Not applicable


Attachment(s) Nil

PURPOSE To advise Council of payments made since the previous Ordinary Council Meeting. BACKGROUND Council has given delegated authority that allows the Chief Executive Officer to approve payments from Council‘s bank accounts either via cheque or through electronic lodgement. LEVEL OF SIGNIFICANCE The level of significance for this matter is very high in ensuring trade creditors are compensated for services they provide to the Shire. These services enable the Shire to meet the needs and expectations of the community. COUNCILLOR/OFFICER CONSULTATION Officers have been involved in the approvals of any requisitions, purchase orders, invoicing and reconciliation matters. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS Payments are to be made in accordance with Part 6, Division 4 of the Local Government Act 1995 and as per the Local Government (Financial Management) Regulations 1996. Payments are to be made through the municipal fund, trust fund or reserve funds. Payments are to be in accordance with approved systems as authorised by the CEO. POLICY IMPLICATIONS Staff are required to ensure that they comply under Council Policy CF6 – Purchasing Policy and CF5 - Regional Price Preference Policy (where applicable) and that budget provision is available for any expenditure commitments. FINANCIAL IMPLICATIONS Payments are made under delegated authority and are within defined and approved budgets. Payment is made within agreed trade terms and in a timely manner.


Page 63

STRATEGIC IMPLICATIONS Key Goal Two – Delivering Services Objective - Meeting the set service standards. Focussing on continuous improvement and best practice. Initiatives - Set service standards and regularly review to ensure they reflect the communities‘ priorities. Continually review and streamline key work practices and work processes. Priority 2009/10 - Establish work improvement groups within each division to review and streamline key

processes and practices.

RISK MANAGEMENT CONSIDERATIONS It is incumbent on the Shire to have good trade practices. As a leader in the community it is important that good governance structures and controls are established. Having poor terms of trade is likely to have increase risk of penalties, loss of quality services and contractors and increase in dissatisfaction amongst the community. The reverse is the case with good terms of trade. ISSUES Economic Issues There are indirect benefits to the community with timely payments to the local economy. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.


RELEVANT PRECEDENTS This is a monthly practice approved through delegation and policy direction. DELEGATED AUTHORITY Payments are made in accordance with agreed delegations provided to the CEO and staff as per Delegation 8 – Payment from the Municipal Find and Trust Fund. VOTING REQUIREMENTS Simple Majority


Page 64

OPTIONS: Option 1 As per Officers recommendation. Option 2 That Council by Simple Majority pursuant to Sections 6.7 and 6.9 of the Local Government Act, 1995 RESOLVES to ACCEPT payments totalling $11,993,323.49 submitted and checked with vouchers, being made up of :

Trust Vouchers 83-84 (Inclusive),

EFT11514 to EFT11794 (Inclusive),

Cheque Vouchers 74074 – 74154 (Inclusive)Cancelled cheques Nil

Direct Debits Nil

Payroll Cheques $957,063.25 with the EXCEPTION OF __(as listed)__

CONCLUSION It has been a customary practice that whilst being a leader in the community that we meet our terms of credit as established between suppliers and aspire to obtain discounts where practicable. Payments have been approved by authorised officers in accordance with agreed delegations and policy frameworks.


That Council by Simple Majority pursuant to Sections 6.7 and 6.9 of the Local Government Act, 1995 RESOLVES to ACCEPT payments totalling $11,993,323.49 submitted and checked with vouchers, being made up of :

Trust Vouchers 83-84 (Inclusive),

EFT11514 to EFT11794 (Inclusive),

Cheque Vouchers 74074 – 74154 (Inclusive)

Cancelled cheques Nil

Direct Debits Nil

Payroll Cheque $957,063.25as listed below:

Chq/EFT Date Name Description Amount

83 07.07.2011 Air Liquide WA Pty Ltd Bond Refund PA1615-L2511 5,384.33

84 07.07.2011 Havlins Amusements Bond Refund Oval Hire 1,500.00

EFT11514 01.07.2011 British American Tobacco TTI Kiosk Stock - Cigarettes 2,261.05

EFT11515 01.07.2011 C Davey Staff Expenses - Civilcad & Topsurv Training 136.05

EFT11516 01.07.2011 A & P Transport Chook Food 40.00

EFT11517 01.07.2011 P Bommer Expenses and Conference Costs 5,735.32

EFT11518 01.07.2011 Cole Bishop Management NAIDOC Week Performance - YABU Band - Deposit 2,115.00

EFT11519 01.07.2011 G.N.E. Civil Works Supply & Deliver 1000 Tonne Of Rock 19,800.00

EFT11520 01.07.2011 Ri - Con Contractors Pty Ltd

Shade Structures - Retention Claim For Practical Completion 37,819.79

EFT11521 01.07.2011 Decor8 Australia Pty Ltd Graffiti Removal Project - Removal From Underpasses & Drains and Various Locations 133,260.00

EFT11522 01.07.2011 Supastar Enterprises Pty Ltd Karratha Airport - Apron Rejuvenation Works 47,432.00

EFT11523 01.07.2011 Statewide Turf Services Mowing Open Areas 30,396.64

EFT11524 01.07.2011 B White Catering Catering 990.00

EFT11525 05.07.2011 WA Treasury Corp Settlement Of Loan No. 96 - Principal 934,997.03

EFT11526 06.07.2011 Pilbara Bakeries T/AS BTS Bakery TTI Kiosk Stock 1,006.00


Page 65


EFT11527 06.07.2011 Philip Morris Limited TTI Kiosk Stock - Cigarettes 801.58

EFT11528 06.07.2011 Multicultural Arts Of WA Inc T/A Kulcha

NAIDOC Week Celebrations - Fruitto Magico & Roving Clowning Performance - Deposit 1,617.00

EFT11529 06.07.2011 Pilbara Motor Group Toyota Hilux 4 X 4 Dual cab Tray Back Ute Plus Trade In 19K 33,006.94

EFT11530 06.07.2011 Rodeworx NAIDOC Week Celebrations Performance Fee 30% Deposit 3,283.00

EFT11531 06.07.2011 Score Music Mania NAIDOC Week Celebrations Performance Fee 30% Deposit 2,475.00

EFT11532 06.07.2011 Woolworths (WA) Ltd TTI Kiosk Stock 479.28

EFT11533 06.07.2011 Haven Designs Shire Housing - Progress Claim #1 723,890.28

EFT11534 07.07.2011 Market Creations Pty Ltd Advertisement & Editorial in Who's Who in Pilbara 6,336.00

EFT11535 07.07.2011 M Sparks Seat Covers 179.11

EFT11536 07.07.2011 Karratha Business Enterprise Centre

Pilbara Women's Network Business Luncheon - F Hartig-White 55.00

EFT11537 07.07.2011 Woolworths (WA) Ltd Cossack Kiosk Stock 1,135.19

EFT11538 07.07.2011 K Watene Course Expenses Cert III Pool Operations 1,152.80

EFT11539 07.07.2011 D Blanket Staff Travel Assistance Withdrawal 1,200.00

EFT11540 07.07.2011 Gavin Construction KYFC Design & Construction - Progress Claim #3 409,267.57

EFT11541 08.07.2011 K Christensen Home Ownership Allowance 572.00

EFT11542 08.07.2011 Dept Of Housing & Works-Rent Payroll Deductions 250.00


EFT11544 08.07.2011 T Swetman Home Ownership Allowance 555.00

EFT11545 13.07.2011 Australian Taxation Office Payroll Deductions 158,057.58

EFT11546 13.07.2011 Child Support Agency Payroll Deductions 290.01

EFT11547 13.07.2011 Amnet It Services Email Broadband 79.00

EFT11548 13.07.2011 Kott Gunning Lease for Yaandina Family Centre 2,340.25

EFT11549 13.07.2011 B White Catering Catering 1,850.00

EFT11550 14.07.2011 Karratha Contracting Pty Ltd

Refurbishments & Demolitions, Installation of Sea Containers, Electrical Audits, Player Dugouts & Various Smaller Jobs 289,004.78

EFT11551 15.07.2011 Karratha First National Real Estate Shire Housing Rental Payment 6,348.13

EFT11552 15.07.2011 Ri - Con Contractors Pty Ltd Permanent Shade Structures Claim #4 136,597.37

EFT11553 19.07.2011 Ktha First National Real Estate Shire Housing Rental Payment 31,568.33

EFT11554 19.07.2011 Ktha First National Real Estate Shire Housing Rental Payment 5,214.29

EFT11555 19.07.2011 J Lymbery Shire Housing Rental Payment 7,691.42

EFT11556 19.07.2011 North West Realty Shire Housing Rental Payment 24,692.14

EFT11557 19.07.2011 Pilbara Real Estate Shire Housing Rental Payment 17,163.69

EFT11558 19.07.2011 Ray White Real Estate Shire Housing Rental Payment 24,373.05

EFT11559 19.07.2011 LJ Hooker Karratha Shire Housing Rental Payment 5,633.33

EFT11560 19.07.2011 P Hunt Architect Superannuation Fund No 2 Lease Office Space - HR Building 2,711.03

EFT11561 20.07.2011 Allied Pickfords - Karratha Removal Costs - Old Shire Office To Roebourne Library 6,361.30

EFT11562 20.07.2011 Australian Taxation Office Cancelled EFT 0.00

EFT11563 20.07.2011 All Seasons Karratha Accommodation & Meals 318.50

EFT11564 20.07.2011 Almos Fesa Direct Brigade Alarms FESA DBA Annual Monitoring 2010-2011 817.83

EFT11565 20.07.2011 Austral Mercantile Collections Pty Ltd

Legal Action Cost - Outstanding Rates Summons 22,305.47

EFT11566 20.07.2011 Pilbara Bakeries T/A BT's Bakery TTI Kiosk Stock 4,219.60

EFT11567 20.07.2011 British American Tobacco Australia Ltd TTI Kiosk Cigarettes 2,528.77

EFT11568 20.07.2011 J Brown Karratha Leisure Centre - Develop Management Plan 11,781.00

EFT11569 20.07.2011 Country Arts WA Make A Move Plan Presenters Fee - Project X 7,370.00

EFT11570 20.07.2011 Corporate Express Plastic Comb Binding Machine/Stationery 4,562.75


Page 66


Australia Pty Ltd

EFT11571 20.07.2011 Carr Civil Contracting Pty Ltd

7 Mile Waste Facility - Gravel To Bulgarra BMX Track 13,585.00

EFT11572 20.07.2011 C-Direct P/L Prepaid TTI Kiosk - Phone Cards 1,920.00

EFT11573 20.07.2011 Transpacific Cleanaway Karratha Airport - Rubbish Collection June 1,976.32

EFT11574 20.07.2011 Chandler Macleod 7 Mile Waste Labour Hire 52,862.05

EFT11575 20.07.2011 J Cutfield T/As Signature Music

Extra Production Costs Relating to Expansion of NAIDOC Week 2011 Scope 1,650.00

EFT11576 20.07.2011 Davis Langdon Australia Pty Ltd

Karratha Leisure Complex - Risk Management Workshop & Risk Register 13,295.71

EFT11577 20.07.2011 Forte Airport Management Karratha Airport - Water Infrastructure Upgrades Stage 1 Investigation 6,930.00

EFT11578 20.07.2011 Grant Thornton (WA) Pty Ltd Interim Audit Fee - 2010/11 8,315.09

EFT11579 20.07.2011 GHD Pty Ltd KAC - Structural Assessment of Infrastructure 7,185.56

EFT11580 20.07.2011 Harvey World Travel Staff Flights 2,897.01

EFT11581 20.07.2011 Hay K Reimbursement WWC Check 51.50

EFT11582 20.07.2011 ITVision Annual License Fees 11/12, Software Development, Training & Implementation 87,487.85

EFT11583 20.07.2011 Ispx Libraries - Public Internet Access 377.55

EFT11584 20.07.2011 Karratha Florist Floral Gift - Staff Member 100.00

EFT11585 20.07.2011 Karratha & Districts Chamber Of Commerce KDCCI - Membership Renewal 2011/2012 400.00

EFT11586 20.07.2011 Karratha Newsagency TTI Kiosk Stock 2,531.53

EFT11587 20.07.2011 Karratha Visitors Centre TTI - Souvenirs 1,088.19

EFT11588 20.07.2011 Karratha Amateur Swimming Club

Sports Funding Grant - Karratha Amateur Swimming Club - October 2011 1,000.00

EFT11589 20.07.2011 Karratha Earthmoving & Sand Supplies

Hire Semi Tipper 08/06/11 - 30/06/11 For Gravel Cartage Wittenoom Road 23,760.00

EFT11590 20.07.2011 Karratha Tavern TTI Kiosk Stock 15,616.26

EFT11591 20.07.2011 LRW'S Electrical Air Cleaner 18.95

EFT11592 20.07.2011 Les Mills Aerobics Australia KEC - Body Pump License July 555.37

EFT11593 20.07.2011 Lil's Retravision Karratha Karratha Depot - Digital Camera 428.00

EFT11594 20.07.2011 WALGA (Marketforce) Advertisement - Karratha Back Beach Boat Ramp Navigation Lights 240.97

EFT11595 20.07.2011 Poolmart Karratha Hydrochloric Acid 38.00

EFT11596 20.07.2011 Philip Morris Limited TTI Kiosk Stock -Cigarettes 882.71

EFT11597 20.07.2011 Point Samson Community Association Inc

ACADS Funding - Pt Samson Hall Extension & Centenary Park Upgrade - Payment #4 82,500.00

EFT11598 20.07.2011 Water2Water Various - Water Filter Services 1,490.45

EFT11599 20.07.2011 Perth Cadcentre AutoCAD Annual Subscription Renewal 5,527.50

EFT11600 20.07.2011 Pilbara Iron Company (Services) Pty Ltd Wickham Library - Electricity Usage 2,519.31

EFT11601 20.07.2011 Parry's Merchants TTI Kiosk Stock 25,334.45

EFT11602 20.07.2011 Pilbara Holiday Park NAIDOC - Accommodation The Yabu Band 1,300.00

EFT11603 20.07.2011 St Luke‘s College Project X - Gym Hire 18/06/11 616.00

EFT11604 20.07.2011 St John Ambulance-Karratha Waste Services - Senior First Aid Training 180.00

EFT11605 20.07.2011 Signswest Stick With Us Sign Studio

Karratha Airport - 200 Stickers C/B Signs for Airport Trolleys 12,006.50

EFT11606 20.07.2011 Shell Company Of Australia Fuel 8,055.98

EFT11607 20.07.2011 Sprayline Spraying Equipment Backpack Spray Unit 1,166.00

EFT11608 20.07.2011 Reliance Petroleum Fuel 22,144.64

EFT11609 20.07.2011 Sealanes Cossack Kiosk Stock 291.62

EFT11610 20.07.2011 Te Wai Manufacturing Uniforms 22.00

EFT11611 20.07.2011 Travelworld Karratha Flights – Employment Interview 2,730.00

EFT11612 20.07.2011 TNT Express Freight 4,117.92

EFT11613 20.07.2011 Truck Centre (WA) Pty Ltd Lamp Cluster 631.52

EFT11614 20.07.2011 The Retic Shop Reticulation Parts 5,967.08

EFT11615 20.07.2011 F White-Hartig Travel Expense 2010/2011 1,589.74

EFT11616 20.07.2011 Worksense Safety & Workwear Safety Shoes 1,043.01


Page 67


EFT11617 20.07.2011 Atom Supply Assorted Tools 344.89

EFT11618 20.07.2011 Blackwoods (Atkins Carlyle Ltd) Socket Set & Other Tools 1,581.84

EFT11619 20.07.2011 A Noble & Son Ltd - WA Division Grab Hooks & Load Binders 81.14

EFT11620 20.07.2011 Auslec Milwaukee Cordless Kit 18 volt 817.96

EFT11621 20.07.2011 Australasian Performing Right Assoc.

APRA License for Project X Performance - 18.06.11 143.00

EFT11622 20.07.2011 Protector Alsafe Uniforms 809.10

EFT11623 20.07.2011 SGS Australia Pty Ltd TRH & BTEX 4,143.70

EFT11624 20.07.2011 Airport Alliance Karratha Airport - Tower Interface Design & Equipment 31,706.40

EFT11625 20.07.2011 Attorney-General's Department

Karratha Airport - Security Applications - May 2011 1,863.00

EFT11626 20.07.2011 Apprenticeships Australia General Protections Reducing the Risk Course 770.00

EFT11627 20.07.2011 Artcraft Pty Ltd Pedestrian Street Signs & Disabled Signs Various 1,015.30

EFT11628 20.07.2011 Avdata Australia Avdata Charges Karratha Airport - Flight Data June 2011 1,228.80

EFT11629 20.07.2011 Archipelago Arts Management of Bulgarra Community Centre Public Art Project - Invoice #1 Engagement Fee 3,872.00

EFT11630 20.07.2011 L Ammon (Tangibility) Production of Shire Branded Shirts Caps & Bucket Hats 8,186.76

EFT11631 20.07.2011 Alloyfold Cossack - Round Tables 4,510.00

EFT11632 20.07.2011 Airport Security Pty Ltd Karratha Airport - Identification Cards 460.00

EFT11633 20.07.2011 Artistic Merit Consultancy Service For Walkington Theatre Review - 2nd Progress Payment 5,599.00

EFT11634 20.07.2011 Airspace Information Services Pty Ltd

Karratha Airport - Displaced Threshold Calculator Software 1,980.00

EFT11635 20.07.2011 A Roach NAIDOC - Extra Accommodation Costs 2,492.00

EFT11636 20.07.2011 Allied Irrigation Supply of Various Irrigation Pipes & Fittings 4,803.20

EFT11637 20.07.2011 BOC Limited Oxygen Medical C Size x 30 Days 378.52

EFT11638 20.07.2011 BP Roebourne Fuel 770.79

EFT11639 20.07.2011 Bunzl Ltd Paper Towel, Hand Towels & Toilet Tissue 1,620.75

EFT11640 20.07.2011 Beaurepaires Tyres & Tyre Repairs 10,621.63

EFT11641 20.07.2011 BC Lock & Key Karratha Airport - Repair Security Locks 1,593.01

EFT11642 20.07.2011 Blackstone Ramblers NAIDOC - Blackstone Ramblers Performance Fee 2,000.00

EFT11643 20.07.2011 Wickham Service Station Fuel 333.10

EFT11644 20.07.2011 The Bay Village / ESS NYFL Pty Ltd NAIDOC Artists - Accommodation July 2011 708.40

EFT11645 20.07.2011 BEST Consultants Redesign of FeNaClNG Festival Outlet Configuration 15,166.77

EFT11646 20.07.2011 Baileys Fertilizers Supply Solcal 1000litres 22,748.55

EFT11647 20.07.2011 BT Equipment Pty Ltd Camera Colour 3,535.61

EFT11648 20.07.2011 Budget Rent A Car Car Hire - G McCarron 226.87

EFT11649 20.07.2011 BGC Contracting Aggregate x 10 Tonne 475.20

EFT11650 20.07.2011 Booksdirect Roebourne Library - Walker Books Promotion 530.25

EFT11651 20.07.2011 Centurion Transport Co Pty Ltd Freight 5,203.99

EFT11652 20.07.2011 Coates Hire Operations Pump Silenced 17,850.07

EFT11653 20.07.2011 Coca-Cola Amatil (Holdings) Ltd TTI Kiosk Stock 9,862.15

EFT11654 20.07.2011 Coventry‘s Stop/Tail Light/Indicator Assembly 340.85

EFT11655 20.07.2011 Cabcharge Australia Pty Ltd Cabcharge June 2011 269.39

EFT11656 20.07.2011 Cable Logic Chambers/Exec/Video Conf - Automation 97,544.91

EFT11657 20.07.2011 Coda Studio Pty Ltd BWFC - Contract Administration & Documentation 26,109.93

EFT11658 20.07.2011 KL Cooke Conference Expenses 299.05

EFT11659 20.07.2011 Cosmic Products Graffiti Remover Flexi-Pack Porous Surfaces 16,288.20

EFT11660 20.07.2011 Cooper Engineering Services Pty Ltd

DG License Application - Engineering & Drafting Fees 9,440.20

EFT11661 20.07.2011 Cole Bishop Management NAIDOC - Dampier Twilight Tunes Performance 4,235.00

EFT11662 20.07.2011 Custom Your Shirt NAIDOC T - Shirts x 30 783.00


Page 68


EFT11663 20.07.2011 Data#3 Limited Websense Web Security For Business Renewal 8,520.46

EFT11664 20.07.2011 Darwin Plant Wholesalers Various Exotic Plants & Palms Plus Packing Freight & Quarantine 13,850.95

EFT11665 20.07.2011 Dimension Data Learning Solutions Training, Configuration Re Exchange Server 14,108.50

EFT11666 20.07.2011 Dampier Seafarers Centre (Flying Angel Club)

Donation To Dampier Seafarers On Behalf Of CARE - Dampier Highway Litter Collection 1,380.00

EFT11667 20.07.2011 E & MJ Rosher Pty Ltd Lynch Pins 173.10

EFT11668 20.07.2011 Essential Media Communications

Research Projects - Benchmarks National Attitudes Etc 17,600.00

EFT11669 20.07.2011 Environmental Health Australia (NSW) Inc I‘m Alert Online Subscription 2011/2012 550.00

EFT11670 20.07.2011 Farinosi & Sons Pty Ltd Cement Mixer 2,265.85

EFT11671 20.07.2011 Chubb Fire Safety Ltd Karratha Airport - Monthly Maintenance On Hydrant System June 2011 1,173.70

EFT11672 20.07.2011 Fortesque Bus Service Pty Ltd Sunday Bus Service - June 4,012.30

EFT11673 20.07.2011 Freehills Services Pty Ltd Legal Advice - National Greenhouse & Energy Reporting Requirements 3,102.00

EFT11674 20.07.2011 Gas City Pest Control Karratha Clinic - Install Termite Protective Zone 3,465.00

EFT11675 20.07.2011 Globe Australia Pty Ltd Rye Seed 589.88

EFT11676 20.07.2011 Geografia Develop Online Staff Survey - Survey Not Used 1,017.50

EFT11677 20.07.2011 Gemini Medical Centre - Karratha Waste Services - Twinrix Vaccinations 423.90

EFT11678 20.07.2011 Garden Hogs Dodd Court Park - Clean Up & Retic Repair 4,950.00

EFT11679 20.07.2011 GES Consulting Project Management Services to 30 June 8,252.75

EFT11680 20.07.2011 Goldstein Eswood TTI - Supply Replacement Glass Washer 2,938.54

EFT11681 20.07.2011 Home Hardware Karratha NAIDOC Week Expenses 10mm Rope 216.60

EFT11682 20.07.2011 Haines Norton (WA) Pty Ltd

KLLP - Audit Royalties for Regions Year Ending 30 June 2010 1,925.00

EFT11683 20.07.2011 Hisco Cossack - Bedding For Accommodation 193.84

EFT11684 20.07.2011 Insight Callcentre Services Insight Call Services June 2011 639.21

EFT11685 20.07.2011 Imagesource Digital Solutions Shopping Centre Exhibition Stand 2,959.99

EFT11686 20.07.2011 R Jarvis Communication Consulting Services - Strategic Projects W/E 01.07.11 4,860.00

EFT11687 20.07.2011 Karratha Smash Repairs Replace Front Screen 2,976.00

EFT11688 20.07.2011 Keyspot Services Name Badges 105.00

EFT11689 20.07.2011 Karratha Auto Electrics Wire Truck to Suit Trailer Revolving Lamps 2,959.11

EFT11690 20.07.2011 Karratha Community Association

Ktha Community Association - Shire Contribution to Gardens Competition 2011 1,000.00

EFT11691 20.07.2011 Kinetic Health Group Pty Ltd Waste Services - Twinrix Vaccinations 91.30

EFT11692 20.07.2011 K Doesburg (OBH) E Dingo NAIDOC Master of Ceremony Fee - E Dingo 4,000.00

EFT11693 20.07.2011 Karratha Newsagency TTI Kiosk Stock 4,657.81

EFT11694 20.07.2011 Kross Kulcha NAIDOC 45min Performance Fee 1,900.00

EFT11695 20.07.2011 Lo-Go Appointments Labour Hire - Finance Dept 7,611.30

EFT11696 20.07.2011 Landgate Gross Rental Valuations 14.05.11 - 10.06.11 Schedule No.G2011/6 1,145.39

EFT11697 20.07.2011 LGIS Risk Management BWFC - Review OHS Tender Documentation & Provide Written Report 1,584.00

EFT11698 20.07.2011 LE Roberts Drafting & Design Technical Services Paper x 1 Roll A1 71.75

EFT11699 20.07.2011 LGIS Workcare Insurance Premium Workcare Scheme 30.06.11 - 30.06.12 227,386.50

EFT11700 20.07.2011 LGIS Liability Insurance Premiums LGIS Liability Scheme 30.06.11 - 30.06.12 116,080.07

EFT11701 20.07.2011 LGIS Insurance Broking Insurance Premium Motor Vehicle Insurance 30.06.11 - 30.06.12 192,903.77

EFT11702 20.07.2011 Murphy Perkins Spray Services Karratha Airport - Line Stripping Tips 435.60

EFT11703 20.07.2011 Mike Allen Planning Environmental & Coastal Strategy - Professional Services Provided By Landvision 6,875.00

EFT11704 20.07.2011 Menzies Contracting 7 Mile Waste - Supply & Install Chainmesh Fencing & Double Gate 39,875.00

EFT11705 20.07.2011 MM IT Consulting (WA) Pty Contractor Assistance: Firewall Setup\DR 8,947.99


Page 69


Ltd Replication & Other High Level Assistance as Required

EFT11706 20.07.2011 Mandalay Technologies Pty Ltd Supply & Install Weighbridge system 28,622.00

EFT11707 20.07.2011 Messagelabs Australia Pty Ltd Symantec. Cloud - Messagelabs 4,543.00

EFT11708 20.07.2011 K McColl Conference Expenses 299.05

EFT11709 20.07.2011 Pilbara News Advertising - Strategic Objectives 18,813.83

EFT11710 20.07.2011 Redwave Media Ltd Radio Advertising For NAIDOC 836.00

EFT11711 20.07.2011 Northwest Copier & Fax Services Bizhub C452 - Inc Fax & Stapler x 2 75,075.19

EFT11712 20.07.2011 Broadcast Australia Pty Ltd Facilities Leasing - Self Help - Power Recovery 655.88

EFT11713 20.07.2011 North West Tree Services Bulgarra Day Care - Trimming Of Trees & Removal Of Stumps 6,556.00

EFT11714 20.07.2011 Orica Australia Pty Ltd KAC -Chlorine Gas Cylinders Various Locations 8,841.99

EFT11715 20.07.2011 OTS Landscaping Service Apex Park - Repair Irrigation Line & Sprinklers 665.50

EFT11716 20.07.2011 Pilbara Distributors Cossack Kiosk Stock 655.63

EFT11717 20.07.2011 Pirtek Hose Fittings 29.04

EFT11718 20.07.2011 The Paper Company Of Australia Pty Ltd Pallets A4 Paper 3,879.92

EFT11719 20.07.2011 Pilbara Tafe Walkington Theatre Contribution June 2011 40,673.83

EFT11720 20.07.2011 Department Of The Premier And Cabinet Advertising In Government Gazette 320.04

EFT11721 20.07.2011 Pilbara Copy Service Ktha Airport - Monthly Service Photocopier - June 2011 425.81

EFT11722 20.07.2011 Pilbara Newspapers Pty Ltd (Pilbara Echo) NAIDOC Week Booklet Printing 7,338.36

EFT11723 20.07.2011 P&G Body Builders Remote Control Unit To Suit Tarp System 385.00

EFT11724 20.07.2011 Paintball Eruption Special Youth Projects - Deposit Paintball Eruption 11,110.00

EFT11725 20.07.2011 D Pentz Directors Utility Subsidy 1,354.53

EFT11726 20.07.11 Pilbara Earthmoving Wet Hire D7 Dozer 17,800.20

EFT11727 20.07.2011 Premier Taxis Karratha Return Taxi Fare re Seniors Social Activity 110.00

EFT11728 20.07.2011 PaperCut Software International Pty Ltd Accounting & Management Software 1,359.60

EFT11729 20.07.2011 Quarrian Pty Ltd T/As G & S Transport Hire of Semi Tipper - June 29,150.00

EFT11730 20.07.2011 Quintessential Marketing People Pulse Online Survey - Staff Engagement Survey 7,095.00

EFT11731 20.07.2011 Roy Galvin & Co Pty Ltd 25mm Ball Valve 318.58

EFT11732 20.07.2011 Red Dot Stores KEC - Vacation Program Supplies 77.79

EFT11733 20.07.2011 Rock Wear Uniform Samples 100.00

EFT11734 20.07.2011 Rodeworx NAIDOC 1Hr Performance Fee 5,483.00

EFT11735 20.07.2011 Amcap (Formerly Skipper Truck Parts) Chamber Air Dryer Purge 979.12

EFT11736 20.07.2011 Statewide Bearings Slasher Bearings 77.22

EFT11737 20.07.2011 Kmart Karratha Roebourne Library - DVD's 393.50

EFT11738 20.07.2011 Decor8 Australia Pty Ltd Graffiti Removal 1,320.00

EFT11739 20.07.2011 Stott & Hoare Microsoft Lync Server Enterprise CAL - Local Government 179,991.90

EFT11740 20.07.2011 Somerset Accommodation 520.00

EFT11741 20.07.2011 Statewide Turf Services Mowing Various Locations 11,521.20

EFT11742 20.07.2011 Sodexo Remote Suites Sodexo - Refund Of Unidentifiable Deposit 1,375.00

EFT11743 20.07.2011 Swoon Design Studio Karratha Leisure Complex - Partnership Proposal Printing 10,413.81

EFT11744 20.07.2011 Steel Cap Recruitment Labour Hire 10,803.97

EFT11745 20.07.2011 Syme Marmion & Co Community Facilities Plan - Consultancy Services 29,799.00

EFT11746 20.07.2011 Shelf Cleaning Services Pty Ltd 20 A Shadwick Drive - Carpet & Tile Cleaning 2,232.00

EFT11747 20.07.2011 Score Music Mania NAIDOC Festival Performance 10.07.11 Balance of Payment 5,775.00

EFT11748 20.07.2011 S Tancred T/As Smart Therapies Seniors Activities -Therapists for Massage 950.00

EFT11749 20.07.2011 R Smith Refund of Swimming Lessons Due To Pool Closure 160.00


Page 70


EFT11750 20.07.2011 Site Pics Photography of Designs for Roebourne Main Street Banner Project 445.50

EFT11751 20.07.2011 Tradelink Plumbing Supplies Ball Valve 20mm 189.48

EFT11752 20.07.2011 T-Quip Washers 26.00

EFT11753 20.07.2011 Schneider Electric Buildings Aust. Pty Ltd

KEC - Supply Program Installation & Commission Of Access Control System 26,085.40

EFT11754 20.07.2011 Tru Blu Australia Group Karratha Airport - Hire of Sludge Pump 2,293.61

EFT11755 20.07.2011 Turf Tec Australia Blade Cylinder - Sharpening 40.43

EFT11756 20.07.2011 Tox Free (Karratha) Pty Ltd Disposal of Cooking Oil 1,517.78

EFT11757 20.07.2011 State Library of WA (Office of Shared Services)

Roebourne Library - Recovery of Lost/Stolen Books 7.70

EFT11758 20.07.2011 Tennant Australia Pty Ltd Camera 963.89

EFT11759 20.07.2011 Tigerturf Australia Pty Ltd Roebourne Undercover Courts - Resurfacing Hard Courts 39,496.05

EFT11760 20.07.2011

M Page T/A Turn The Page Marketing & Communications NAIDOC - Media Story Writing 1,100.00

EFT11761 20.07.2011 UDLA Entry Statements Project May 2011 1,265.00

EFT11762 20.07.2011 Versatile Building Products Spanner Set 2,850.89

EFT11763 20.07.2011 Westrac Equipment Pty Ltd Repairs to 12H Grader Including Parts 11,779.67

EFT11764 20.07.2011 Wickham Newsagency Wickham Library - Monthly Subscriptions 100.55

EFT11765 20.07.2011 Woolworths (WA) Ltd TTI Kiosk Stock 1,821.89

EFT11766 20.07.2011 Wormald Australia Pty Ltd Karratha Airport Pumping System Maintenance - July 1,427.10

EFT11767 20.07.2011 Wurth Australia Pty Ltd Brake Clean 324.18

EFT11768 20.07.2011 Downer Edi Works Pty Ltd Roebourne Streets - Repairs & Replacement Broken Kerbing 109,992.72

EFT11769 20.07.2011 West-Sure Group Karratha Airport - Cash in Transit Service - June 2011 2,359.50

EFT11770 20.07.2011 Wraight's Lawn Care Bulgarra Tennis Courts - Remove Trees & Clean Up Landscape 8,580.00

EFT11771 20.07.2011 B White Catering Catering - Cleansweep Meeting 1,220.00

EFT11772 20.07.2011 Webset Security Karratha Airport Security - June 15,393.40

EFT11773 20.07.2011 Youth Of The Decade 2010 (YOTHD 10)

NAIDOC Film Festival - Reimbursement For Transmission - DVD 1,030.00

EFT11774 20.07.2011 Yakka Pty Ltd Staff Uniforms 3,736.38

EFT11775 20.07.2011 Cooper & Oxley Builders Pty Ltd

Bulgarra Community Centre Design & Construction Progress Claim #4 67,926.87

EFT11776 20.07.2011 Chubb Electronic Security Karratha Airport - Expansion to CCTV Progress Claim # 2 273,956.10

EFT11777 20.07.2011 Gavin Construction KYFC Design & Construction - Progress Claim #4 350,958.56

EFT11778 20.07.2011 Haven Designs Shire Staff Housing Design & Construction of 12 Homes Re Tender G02-10/11Progress Claim #2 489,055.38

EFT11779 20.07.2011 O'Donnell Griffin Electrical & Floodlighting Upgrade at Bulgarra Oval as per Contract G05-10/11 594,141.46

EFT11780 22.07.2011 K Christensen Home Ownership Allowance 572.00



EFT11783 22.07.2011 Shire of Roebourne Social Club Payroll Deductions 954.00

EFT11784 22.07.2011 T Swetman Home Ownership Allowance 555.00

EFT11785 27.07.2011 Australian Taxation Office Payroll Deductions 0.00

EFT11786 27.07.2011 Child Support Agency Payroll Deductions 0.00

EFT11787 22.07.2011 WA Local Govt Superannuation Plan Superannuation Contributions 175,941.15

EFT11788 22.07.2011 Ispx Ktha Airport - Domain Charges 230.00

EFT11789 22.07.2011 A Roach NAIDOC Artist Performance Fee A Roach & Others 9,584.00

EFT11790 22.07.2011 Farinosi & Sons Pty Ltd Concrete 655.80

EFT11791 22.07.2011 Australian Taxation Office GST & FBT - June 2011 255,297.00

EFT11792 25.07.2011 Griffin Civil Variation PO to Complete Car Park Expansion Work Progress Claim #14 394,313.61


Page 71


EFT11793 25.07.2011 Environmental Industries Redevelopment of Cattrall Park - Tender G012-10/11 Progress Claim #3 917,404.33

EFT11794 25.07.2011 Pindan Pty Ltd Construction of the BWFC as per Contract G09-10/11 Progress Claim #5 1,599,479.46

74074 01.07.2011 Karratha Primary School Karratha Primary School - NAIDOC Week Donation 605.00

74075 01.07.2011 Millars Well Primary School Millars Well Primary School - NAIDOC Week Donation 605.00

74076 01.07.2011 Pegs Creek Primary School

Pegs Creek Primary School - NAIDOC Week Donation 605.00

74077 01.07.2011 St Paul‘s Primary School St Pauls Primary School - NAIDOC Week Donation 605.00

74078 06.07.2011 Shire Of Roebourne Petty Cash 1,042.45

74079 06.07.2011 Telstra Corporation Ltd Mobile Phones 7,887.31

74080 06.07.2011 Horizon Power Shire electricity Usage 34,174.68

74081 07.07.2011 Telstra Corporation Ltd Admin Building Phone Bill 8,130.74

74082 07.07.2011 Horizon Power Shire Power Usage 1,194.76

74083 08.07.2011 Shire Of Roebourne Payroll Deductions 1,089.51


74085 13.07.2011 Telstra Corporation Ltd Megalink - 01.07.11-.31.07.11 1,069.77

74086 13.07.2011 Horizon Power Electricity Usage 375.25

74087 13.07.2011 J Holmes a' Court Cossack Art Awards 2011 - Judges Per Diems 250.00

74088 13.07.2011 E Luta NAIDOC Idol 2011 - 3rd Place Prize Money 800.00

74089 13.07.2011 A Syme Cossack Art Awards 2011 - Judges Per Diems 250.00

74090 14.07.2011 L K Cedar NAIDOC Idol 2011 - 1st Place Prize Money 2,000.00

74091 14.07.2011 T Moore NAIDOC Idol 2011 - 5th Place Prize Money 500.00

74092 14.07.2011 K Mowarin NAIDOC Idol 2011 - 2nd Place Prize Money 1,000.00

74093 14.07.2011 T Daniel NAIDOC Idol 2011 - 4th Place Prize Money 500.00

74094 15.07.2011 C Mack Cossack Art Awards 2011 Category 1 Winner 8,000.00

74095 15.07.2011 N Alone Cossack Art Awards 2011 Best Artwork By Pilbara Artist Category Winner 10,000.00

74096 15.07.2011 D Bonar Cossack Art Awards 2011 Category 5 Winner 8,000.00

74097 15.07.2011 L Cannon Cossack Art Awards 2011 Category 6 Winner 8,000.00

74098 15.07.2011 S Elliott Cossack Art Awards 2011 Overall Artwork Category Winner - 15,000.00

74099 15.07.2011 M Harold Cossack Art Awards 2011 Category 4 Winner 8,000.00

74100 15.07.2011 K Haug Cossack Art Awards 2011 Category 8 Winner 8,000.00

74101 15.07.2011 D Moyes Cossack Art Awards 2011 Category 3 Winner 8,000.00

74102 15.07.2011 A Peterson Cossack Art Awards 2011 Category 7 Winner 8,000.00

74103 15.07.2011 A Quilty Cossack Art Awards 2011 Category 2 Winner 8,000.00

74104 15.07.2011 G Woodhams Cossack Art Awards 2011 Category 9 Winner 5,000.00

74105 20.07.2011 Australian Institute Of Building Surveyors Annual Membership Fee 460.00

74106 20.07.2011 Dampier Community Association

DCA - Annual Community Association Development Scheme Funding 2010/2011 1,415.53

74107 20.07.2011 Department For Planning & Infrastructure Vehicle Registrations - Various 1,961.20

74108 20.07.2011 Eaton Building Vehicle Crossover Subsidies 2,227.50

74109 20.07.2011 Goodearth Hotel HR - Accommodation 414.00

74110 20.07.2011 Karratha Adventure Sports Gift Voucher Employee Service 20 645.80

74111 20.07.2011 Best Western Karratha Central Apartments

NAIDOC - Accommodation 06/07/11 Kross Kulcha 620.00

74112 20.07.2011 Mantra On Murray Staff Training Accommodation 1,020.00

74113 20.07.2011 City Of Swan LSL Claim City of Stirling 9,070.46

74114 20.07.2011 Scott Cycles Refund Overcharge of Waste Fee - October 22.20

74115 20.07.2011 Telstra Corporation Ltd Administration Phone Bills 7,544.02

74116 20.07.2011 3 Hutchison Telecommunications Aust. SES Message Service 26/06/11 - 25/07/11 205.36

74117 20.07.2011 Horizon Power Shire Housing Electricity Usage - Recouped 2,441.81

74118 20.07.2011 Water Corporation Cancelled Cheque 0.00

74119 20.07.2011 Water Corporation Cancelled Cheque 0.00

74120 20.07.2011 Water Corporation Shire Properties - Annual Water Rates 71,473.80

74121 20.07.2011 Barcode Direct Opticon Laser Scanner 429.00


Page 72


74122 20.07.2011 City Panelbeaters Truck Repairs Pty Ltd

Insurance Excess for Nissan UD Truck 1BBW-878 300.00

74123 20.07.2011 Calibre Constructions Pty Ltd Vehicle Crossover Subsidies 874.50

74124 20.07.2011 Decmil Australia Pty Ltd Refund Decmil Australia - Duplicated Payment Received 272.25

74125 20.07.2011 Harvey Norman Fujifilm XP 30 Digital Camera x 2 1,159.95

74126 20.07.2011 Ingal Civil Products Flexbeam Anchor RailTop Posts & Fastener Repair Bolt 786.50

74127 20.07.2011 Jason Signmakers 7 Mile - 3. 2m Posts With Cap 2,581.70

74128 20.07.2011 McLeods & Co Barristers And Solicitors Legal Advice 17,831.00

74129 20.07.2011 R Mudford Refund Planning Application Fee P2530 -5-15- R Mudford 1,025.33

74130 20.07.2011 Norwest Craft Supplies KEC - Craft Supplies Vacation Program 78.02

74131 20.07.2011 Raeco Shelving For Roebourne Library 6,777.37

74132 20.07.2011 R Schmidt Refund Of Swimming Lessons Due To Pool Closure 80.00

74133 20.07.2011 N Tollison Vehicle Crossover Subsidy 379.50

74134 20.07.2011 Woodhouse Legal Solicitors & Legal Consul Legal Advice Budget Deed of Variation 6,853.00


74136 22.07.2011 Shire Of Roebourne Payroll Deductions 952.19

74137 22.07.2011 Australian Services Union Payroll Deductions 371.70

74138 22.07.2011 Lgrceu Payroll Deductions 87.00

74139 22.07.2011 Australian Super Superannuation Contributions 2,982.37

74140 22.07.2011 Colonial First State Super Superannuation Contributions 1,058.09

74141 22.07.2011 Amp Life Limited Superannuation Contributions 547.65

74142 22.07.2011 Axa Australia Superannuation Contributions 566.70

74143 22.07.2011 Asgard Superannuation Superannuation Contributions 420.66

74144 22.07.2011 AMP Flexible Lifetime Super Superannuation Contributions 385.14

74145 22.07.2011 Health Super Superannuation Contributions 690.67

74146 22.07.2011 HostPlus Superannuation Superannuation Contributions 834.44

74147 22.07.2011 Mtaa Superannuation Fund Superannuation Contributions 283.66

74148 22.07.2011 MLC Nominees Pty Ltd Superannuation Contributions 606.37

74149 22.07.2011 Navigator Australia Limited Superannuation Contributions 1,012.99

74150 22.07.2011 Rest Superannuation Superannuation Contributions 915.12

74151 22.07.2011 Westscheme Superannuation Contributions 2,050.01

74152 22.07.2011 Telstra Corporation Ltd Shire President - Phone / Internet 306.30

74153 22.07.2011 Horizon Power Shire Facilities Electricity Usage 160,087.37

74154 22.07.2011 Water Corporation Shire Properties - Annual Water Rates 14,072.05

11,036,260.24

07.07.2011 Shire of Roebourne Payroll F/E 06.07.11 464,673.39

20.07.2011 Shire of Roebourne Payroll F/E 20.07.11 492,389.86

957,063.25

Total Payment 11,993,323.49


Page 73


Page 74

10.3 COSSACK CONCESSIONS AND BUDGET AMENDMENT

File No: RV.24


Reporting Author: Financial Services Accountant


Applicant/Proponent: Shire of Roebourne


Attachment(s) Nil

PURPOSE For Council to consider an additional concession for Cossack Properties as resolved at the 30 June 2011 budget meeting under resolution 151696. Further council to consider a budget amendment of $9,432 to the 2011/12 Annual Budget for the concessions applied to Rates Levied in 2011/12, a budget amendment to the rate levied of $1,388.14 for 2011/12 and a budget amendment to interim rates of $20,000. BACKGROUND Cossack Concession On the 30th June 2011 Council resolved to grant a concession for $1,020 in respect to rates on each property in the Cossack town site in recognition of the fact that the properties are not serviced and that they are part of the heritage precinct. The basis of the initial concession was to reduce the rates to be levied on Cossack properties to $50. Upon levying the rates for 2011/2012, it was noted that all Cossack properties were rated on a minimum rate of $1,124. Therefore when taking into account the initial concession under resolution 151696 the rates to be levied were $104. Therefore it is recommended to Council to adopt an additional concession of $54 so that the rates levied on all Cossack properties are of the value of $50, plus the emergency service levy of $55, providing a total concession of $1,074 to all Cossack properties. Budget Amendments Cossack The concessions adopted at the 30 June 2011 Budget meeting under resolution 151696 for Cossack and Pastoral Properties totalled $195,885 ($19,380 (Cossack) + $176,505 (Pastoral)). From the adopted concessions at 30 June 2011 and those recommended within this agenda, in order for budget to reflect actual concessions applied it is recommended that an increase to the 2011/2012 budget for concessions (GL: 11007130) of $9,432 (Current budget $187,480, Proposed Budget: $196,912).


Page 75

Rates Levied In the time between Council setting the rates and the rates being levied, valuation changes were received from the Valuer General of which affected Unimproved Values and Gross Rental Values effective 1/7/2011. As these valuation changes were applied 1/7/2011 the change resulted in an increase in rates levied of $1,388.14. Therefore a budget amendment is recommended to increase the budgeted rates levied by $1,388.14 (GL: 11007100 of $1,388.14 (Current budget: $21,897,617, Proposed Budget: $21,899,005.14). Interim Rates Valuation roll‘s from the Valuer General for Baynton West land releases have commenced being received earlier than initially anticipated which will derive additional interim rates due to earlier commencement dates for the valuations.. The estimated additional value of these interim rates is $20,000, which is in excess of the expected current budget. Therefore a budget amendment to increase budgeted interim rates by $20,000 is proposed (GL: 11007110 Current Budget: 500,000 Proposed Budget: $520,000) LEVEL OF SIGNIFICANCE Although the increase to budget and the additional concession to be applied to Cossack will have an insignificant impact to the 2011/12 Annual Budget, it is recommended that for the rating years 2012/13 and beyond that Council consider applying a standardised concession for all pastoral properties. COUNCILLOR/OFFICER CONSULTATION No Councillor or Officer consultation is required. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS In accordance with the Local Government Act 1995 s6.47, subject to the Rates and Charges (Rebates and Deferments) Act 1992, a local government may at the time of imposing a rate of service charge or at a later date resolve to waive a rate or service charge or resolve to grant other concessions in relation to a rate or service charge. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS The financial implications are that an increase to the concession will mean a subsequent decrease to revenue raised through rates levied on Cossack Properties of $1,027. An increase to the 2011/2012 budget for concessions (GL: 11007130) of $9,432 (Current budget $187,480, Proposed Budget: $196,912) will mean a decrease in revenue raised through rates levied. The decrease in rates to be collected due to the above amendments to concessions is offset by the increase in rates levied and interim rates due to the change in valuations. STRATEGIC IMPLICATIONS There are no strategic implications. RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable.


Page 76

ISSUES Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.


RELEVANT PRECEDENTS The relevant precedents related to this matter are the concessions adopted under resolution 151696 at the 30 June 2011 Budget Meeting „Council grant a concession of $1,020.00 in respect of the rates on each property in the Cossack town site in recognition of the fact that the properties are not serviced and that they are part of the heritage precinct‟. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Absolute Majority

OPTIONS: Option 1 As per Officers recommendation. Option 2 That Council by Absolute Majority pursuant to Section 6.47 of the Local Government Act 1995 RESOLVES to:

1. NOT APPROVE the additional concession of $ 54 to Cossack properties; 2. ADOPT the budget amendment to concessions.

Option 3 That Council by Absolute Majority pursuant to Section 6.47 of the Local Government Act 1995 RESOLVES to:

1. ADOPT the additional concession of $ 54 to Cossack properties; 2. NOT APPROVE the budget amendment to concessions.

CONCLUSION The increase to the Cossack Concession by $54 will bring the rates to be levied against all Cossack properties to $50.


Page 77


That Council by Absolute Majority pursuant to Section 6.47 of the Local Government Act, 1995 RESOLVES to:

1. ADOPT the additional concession of $ 54 to Cossack properties;

2. ADOPT the budget amendments to Rates Concessions and Rates Levied and Interim Rates:

Cossack

Properties

Rates to be levied

2011/12

Concession as

per Res: 151696

Rates

Receivable

Additional

Concession

Total Rates

to be Levied

A107 1,124 -1,020 104 -54 50

A115 1,124 -1,020 104 -54 50

A123 1,124 -1,020 104 -54 50

A131 1,124 -1,020 104 -54 50

A149 1,124 -1,020 104 -54 50

A157 1,124 -1,020 104 -54 50

A165 1,124 -1,020 104 -54 50

A173 1,124 -1,020 104 -54 50

A181 1,124 -1,020 104 -54 50

A199 1,124 -1,020 104 -54 50

A204 1,124 -1,020 104 -54 50

A212 1,124 -1,020 104 -54 50

A220 1,124 -1,020 104 -54 50

A238 1,124 -1,020 104 -54 50

A246 1,124 -1,020 104 -54 50

A254 1,124 -1,020 104 -54 50

A262 1,124 -1,020 104 -54 50

A270 1,124 -1,020 104 -54 50

A288 1,124 -1,020 104 -54 50

21,356 -19,380 1,976 -1,026 950

GL Account

Code

GL Account Name Current Budget Proposed

Change

Amended

2011/12 Budget

11007130 Rates Concessions -$187,480.00 -$9,432.00 -$196,912.00

11007100 Rates Levied $21,897,617.00 $1,388.14 $21,899,005.14

11007110 Interim Rates $500,000.00 $20,000.00 $520,000.00


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10.4 INTEREST WRITE OFF FOR LANDCORP

File No: FM.28


Reporting Author: Financial Services Accountant


Applicant/Proponent: Landcorp


Attachment(s) Waiving Interest Letter from Landcorp

PURPOSE For Council to consider a request by Landcorp to ―write off‖ interest charges relating to an invoice paid late that accrued a penalty interest charge. BACKGROUND On the 24th June 2011 a letter was received by the Shire from Landcorp requesting that two invoices raised for penalty interest for April 2011 and May 2011 totalling $1,665.56 be considered to be ―written off: against their debtor account. The two interest invoices were raised against Invoice 59743 dated 17/3/2011 of which was paid past our payment terms of 40 days on the 16/6/2011. Invoice 59743 relates to the supervision of subdivisions of Baynton West totalling $157,903.69. Invoice 59743 works relate to Supervision Fees charged for Baynton West Stages 3B, 4 and 5 undertaken by Council officers. Landcorp have acknowledged the late payment which was paid past its deadline due to an administrative oversight and have requested that the interest be waived considering the contributions Landcorp has invested in the Shire of Roebourne. Officers would note that Landcorp has previously paid an interest invoice dated July 2010 which related to another invoice being paid past their due terms. LEVEL OF SIGNIFICANCE The level of significance in relation to this matter relates to Council‘s ongoing relationship with Landcorp in the further development and delivery of the Karratha City of the North vision as opposed to the amount of write off requested being $1,665.56. It is for this reason under Council Policy CE8 Significant Decision Making Policy, this issue is defined as “Significant” and acknowledges the potential implications for future community contribution negotiations with Landcorp towards the funding of community infrastructure.

In the officers opinion the interest charges are valid in recognition of the additional administration costs incurred in the collection of the debt as well as recognising reduced earnings on investments from late payment of debts. In addition, the interest charges are in accordance with general administration practices and council fees and charges.


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COUNCILLOR/OFFICER CONSULTATION No Councillor or Officer consultation is required. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS Local Government Act 1995 s6.12 Power to defer, grant discounts, waive or write off Debts. (1) Subject to subsection (2) and any other written law, a local government may –

(b) Waive or grant concessions in relation to any amount of money

POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS The financial implications are that a write off in interest will decrease collection of revenue relating to penalty interest by $1,665.56. Penalty interest provides Council an opportunity to offset lost interest earnings on investments should the payments have been received within trading terms as well as assist in funding the additional administrative costs incurred in following up outstanding accounts. STRATEGIC IMPLICATIONS There are no strategic implications. RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.


RELEVANT PRECEDENTS There are no relevant precedents related to this matter. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS


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Simple Majority

OPTIONS: Option 1 As per Officers recommendation. Option 2 That Council by Absolute Majority pursuant to Section 6.12 of the Local Government Act 1995, having considered Landcorp‘s request, RESOLVE to APROVE the write off of interest totalling $1,665.56 against invoices April 2011 and May 2011;

CONCLUSION

The Council Officers recommendation is consistent with the charging of Debtors Interest on overdue accounts. Given the lateness of the payment of Invoice 59743 for supervision fees for Baynton West Stages 3B, 4 and 5 it is recommended that the requested write off of $1,665.56 not be approved in recognition of the additional administration costs incurred in the collection of the debt as well as recognising reduced earnings on investments from late payment of debts.


That Council RESOLVES by Simple Majority in accordance with Section 3.5 of the Local Government Act 1995, having considered Landcorp‘s written request, to NOT APPROVE a write off of interest totalling $1,665.56 for invoices April 2011 and May 2011.


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11 COMMUNITY AND CORPORATE SERVICES

11.1 ROEBOURNE ADVISORY COMMITTEE MINUTES JULY 2011

File No: CS.4

Responsible Executive Officer: Director Community And Corporate Services

Reporting Author: Manager Economic And Community Development

Date of Report: 26 July, 2011

Applicant/Proponent: Roebourne Advisory Committee


Attachment(s) Minutes of Roebourne Advisory Committee meetings held Monday 25th July 2011

PURPOSE To present for Council consideration the minutes of the Roebourne Advisory Committee held Monday 25th July and identification of significant issues emanating from these minutes. BACKGROUND A Roebourne Advisory Committee Meeting was held on Monday 25th July 2011. Draft minutes of the meeting are provided as an attachment to this report. A summary of the key matters considered at the meeting were:

1. Annual Community Association Development Scheme Projects

2. The Urban Art Project at the 50 cent community hall

3. The “Lights On” project and

4. The Resolution Register Actions

The above matters were discussed at length with the main contentious issue being the utilisation of existing staff resources to undertake the Annual Community Association Development Scheme (ACADS) proposal, namely the provision of ablution facilities at Centenary park. Officers reported that the tasks to be undertaken within the proposal could not be accommodated within the existing staff resource allocation and thus itemised an allocation of $10,000 (from ACADS funds) to appoint a project officer to complete the proposed works. The Roebourne Advisory Committee felt that use of the funds to engage a project officer was neither in the best utilisation of ACADS funding nor in the best interests of the local community. As such, the committee resolved that the CEO be requested to consider the matter and direct the use of current staff resources to undertake the works outlined in the ACADS proposal, namely the provision of ablution facilities at Centenary Park.


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An option that Council may consider is the RAC utilising the ―CAMP A‖ ex gratia payment allocation that is to be received by the committee to appoint a project officer, thus not impacting on the ACADS allocation. The RAC members have discussed the allocation of the CAMP A monies ($97,500 to be allocated in 2011/12) in a general sense, but have made no recommendation as to how the funds are to be allocated. LEVEL OF SIGNIFICANCE The level of significance regarding the Roebourne Advisory Committee minutes is high, as council consideration of the committee recommendations (in particular the ACADS recommendation) are not aligned to the recommendations of Officers. COUNCILLOR/OFFICER CONSULTATION Consultation has taken place with the Manager Economic and Community Development and Community Development Coordinator in regard to capacity of Community Development team to progress action items on behalf of the RAC. It is the view of the Manager and Coordinator that Community Development does not have the resources to effectively progress the Roebourne projects approved under the ACADS funding. COMMUNITY CONSULTATION Members of the Roebourne Advisory Committee consult with Community members in Roebourne on a day to day basis and on more specific issues as they come to hand. In particular the Lights On Project considered at the July meeting involved significant consultation as a community survey was conducted with 100 respondents. A report was compiled which indicated majority support for continuation of this valuable project. STATUTORY IMPLICATIONS The Roebourne Advisory Committee is an official committee of Council appointed under section 5.8 of the Local Government Act 1995. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS Matters considered by the RAC have a number of budget allocations and in general the projects undertaken do not represent any unbudgeted financial implications for the Shire. However, as described within the Background section of this report, the matter concerning the allocation of $10,000 to engage a Project Officer to completed the ACADS projects (in particular the Ablution facilities at Centenary Park) does have an implications for the RAC and their capacity to utilise funds towards actual projects rather than project administration. As mentioned previously, Council may consider the RAC utilising the ―CAMP A‖ ex gratia payment allocation ($97,500 to be allocated in 2011/12), to appoint a project officer, thus not impacting on the RAC ACADS allocation. STRATEGIC IMPLICATIONS Key Goal One Communities. Objectives:

Creating aesthetically attractive and vibrant towns.

Facilitating inclusive and engaged communities.

Building capacity, capability and partnerships across the community.

Encouraging the building of stable and diverse communities.

Providing a range of appropriate facilities that reflect the demography of the

communities.


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RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues Implementation of the specified and approved projects identified by the RAC, including the ACADS projects, will provide potential business opportunities for suppliers, consultants and community groups within the Shire. Social Issues Implementation of the specified and approved projects identified by the RAC, including the ACADS projects will improve the social and community amenity of the Town of Roebourne. Environmental Issues There are no major environmental issues. Cultural & Heritage Issues The RAC provides a conduit to Council on cultural and heritage issues within the community. Implementation of the specified and approved ACADS projects will improve the cultural and heritage issues within the Town of Roebourne.

IMPACT ON CAPACITY

As detailed in the above sections of this report, the officer‘s recommendation for an external project manager to be contracted by the RAC to progress the approved ACADS projects has not been universally accepted by committee members. The recommendation by the RAC to request the CEO to consider the allocation of existing resources to undertake the projects has not been planned for and would be a significant impact on the capacity of the community development team. Officers would reiterate that the scope of works proposed require the engagement of a project officer resource.

RELEVANT PRECEDENTS Other Community Associations have allocated funds from within their ACADS allocation for the appointment of an external project manager to undertake projects identified by the Associations. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority/Absolute Majority Dependant upon resolution option of Council


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OPTIONS: Option 1 As per Officers Recommendation.

Option 2 That Council by Simple Majority pursuant to Section 3.5 of the Local Government Act, 1995 RESOLVES to:

1. Receive the minutes of the Roebourne Advisory Committee meeting held Monday

25th July 2011.

2. NOT ENDORSE the following recommendation of the Roebourne Advisory

Committee:

2.1 CEO instruct relevent officers to progress the construction of a

new toilet in Centenary Park as per the ACADS application.

3. RESOLVE that a Project Officer be appointed to undertake the initiatives of the

Annual Community Association Development Scheme at a cost of $10,000 (ex gst)

utilising funds from the ―CAMP A‖ ex gratia payment allocation that is to be received

by the committee in 2011/12 from account number 131 4200.

4. ENDORSE the following recommendations of the Roebourne Advisory Committee

meeting held Monday 25th July 2011:

2.2 Urban Art Project be deferred until later in the year, following

further consultation with key stakeholders and community

members.

2.3 Actions identified in the resolution register.

Option 3

1. That Council by Simple Majority pursuant to Section 3.5 of the Local Government

Act, 1995 RESOLVES to:

a. RECEIVE the minutes of the Roebourne Advisory Committee meeting held

Monday 25th July 2011.

b. ENDORSE the following recommendations of the Roebourne Advisory

Committee meeting held Monday 25th July 2011:

2.1 CEO instruct relevent officers to progress the construction of a new toilet in Centenary Park as per the ACADS application. 2.2 Urban Art Project be deferred until later in the year, following further consultation with key stakeholders and community members. 2.3 Actions identified in the resolution register.

2. That Council by Absolute Majority pursuant to Section 3.5 of the Local Government

Act, 1995 RESOLVES to undertake a budget amendment and increase expenditure

within account number 131 4200 by $10,000 (ex gst) to appoint a project officer to

undertake the RAC‘s Annual Community Associations Development Scheme

initiatives for 2011/12, and that the allocation be funded from the increase in

budgeted interim rates, account number 11007110.


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Option 4 That Council by Simple Majority pursuant to Section 3.5 of the Local Government Act, 1995 RESOLVES to:

1. RECEIVE the minutes of the Roebourne Advisory Committee meeting

held Monday 25th July 2011. 2. ENDORSE the following recommendations of the Roebourne Advisory

Committee meeting held Monday 25th July 2011: 2.1 CEO instruct relevent officers to progress the construction of a new toilet in Centenary Park as per the ACADS application. 2.2 Urban Art Project be deferred until later in the year, following further consultation with key stakeholders and community members. 2.3 Actions identified in the resolution register.

Option 5 That Council by Simple Majority pursuant to Section 3.5 of the Local Government Act 1995 RESOLVES NOT to RECEIVE the minutes of the Roebourne Advisory Committee meeting held Monday 25th July 2011, and request that the Roebourne Advisory Committee reconsider the Agenda items previously presented at the next available meeting, that being August 2011.

CONCLUSION A Roebourne Advisory Committee Meeting was held on Monday 25th July 2011 at the meeting room in the Roebourne Hospital. A summary of the key matters considered at the meeting were:

1. Annual Community Association Development Scheme Projects

2. The Urban Art Project at the 50 cent community hall

3. The “Lights On” project and

4. The Resolution Register Actions

The matters were discussed at length with the main contentious issue raised being the utilisation of existing staff resources to undertake the Annual Community Association Development Scheme (ACADS) proposal, namely the provision of ablution facilities at Centenary park. Officers reported that the tasks to be undertaken within the proposal could not be accommodated within the existing staff resource allocation and thus itemised an allocation of $10,000 to appoint a project officer to complete the proposed works. The Roebourne Advisory Committee felt that use of the funds to engage a project officer was neither in the best utilisation of ACADS funding nor in the best interests of the local community. Officers would recommend that the Roebourne Advisory Committee reconsider the project management of the Annual Community Association Development Scheme initiatives at the next available committee meeting and also consider utilising funds from the ―CAMP A‖ ex gratia payment allocation that is to be received by the committee, to appoint a project officer to undertake the committees proposed projects.


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That Council by Simple Majority pursuant to Section 3.5 of the Local Government Act, 1995 RESOLVES to:

1. RECEIVE the minutes of the Roebourne Advisory Committee meeting held

Monday 25th July 2011. 2. NOT ENDORSE the following recommendation of the Roebourne Advisory

Committee: 2.1 CEO instruct relevent officers to progress the construction of a new toilet

in Centenary Park as per the ACADS application.

3. RECOMMEND that the Roebourne Advisory Committee reconsider the project management of the Annual Community Association Development Scheme initiatives at the next available committee meeting and the consideration of utilising funds from the ―CAMP A‖ ex gratia payment allocation that is to be received by the committee, to appoint a project officer to undertake the committees proposed projects.

4. ENDORSE the following recommendations of the Roebourne Advisory Committee meeting held Monday 25th July 2011:

2.2 Urban Art Project be deferred until later in the year, following further

consultation with key stakeholders and community members.

2.3 Actions identified in the resolution register.


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11.2 PAM BUCHANAN FAMILY CENTRE - CAFE MANAGEMENT

File No: CM.52

Responsible Executive Officer: Director Community and Corporate Services

Reporting Author: Manager Community Facilities


Applicant/Proponent: Community Facilities


Attachment(s) Nil

PURPOSE To advise Council of the outcome following negotiations with the wider market for the tenancy of the Cafe module of the Pam Buchanan Family Centre, and for Council to adopt a position for the operation of the Cafe module of the Pam Buchanan Family Centre. BACKGROUND Following Council consideration in November 2010, Council resolved to advertise through a formal tender process the tenancy of the Cafe module of the Pam Buchanan Family Centre (then Baynton West Family Centre) for a lease period of 5 yrs with a further option for 5yrs. Officers released a formal Tender for the Cafe module during the period of May 2011 and presented results of the Tender to Council in June 2011. During the Tender period no submissions were received by officers. At the Ordinary Council Meeting of June 2011 Council resolved to;

―Direct the Chief Executive Officer to commence negotiations with the wider market, in relation to the management of the Baynton Family Centre Cafe module, and report back to Council with findings and recommendation in August 2011.‖ Res No:151657

Shire officers actioned the above resolution and undertook negotiations with the wider market, including but not limited to the organisations who originally received the formal Tender documentation. Negotiations with the wider market included discussions with the following entities;

- Child Inclusive Learning and Development Australia Inc (Child Australia)

- Mission Australia,

- YMCA,

- Yaandina Family Centre Inc,

- Children‘s Services Support Unit Inc (CSSU),

- Frontier Services,

- Bev White, and

- Aimee Troy.


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Following these discussions, Shire officers received no formal correspondence expressing interest to manage the Cafe module. Officers have consulted a local provider on several occasions, who is extremely interested in being employed/contracted by the Shire of Roebourne to manage the Cafe site. Officers feel this option would be the most advantageous for the Shire to further investigate, due to the ability to distribute the operational costs of running a cafe service across multiple facilities. Additionally, this would provide the Shire with much needed experience in operating commercial grade facilities with future expectations around larger Cafe‘s including the Karratha Leisure Complex. LEVEL OF SIGNIFICANCE The level of significance in relation to this matter is high given no formal proposals have been received and a Council operated facility has a significant impact on plant, equipment, purchasing and maintenance for the Cafe area, additional staffing requirements and additional requirements on other departments to provide a service to the new Cafe. For these reasons under Council Policy CE8 Significant Decision Making Policy, this issue is defined as “Significant” and has implications on assets and unbudgeted funds. COUNCILLOR/OFFICER CONSULTATION Officers have undertaken consultation within the Community Facilities Department and with the Pam Buchanan Family Centre Project Control Group. COMMUNITY CONSULTATION See background section STATUTORY IMPLICATIONS Tenders were previously called in accordance with Section 3.57 of the Local Government (Functions and Administration) Regulations. Under this Section, the Shire is entitled to negotiate directly with the wider market, should no submission be received. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS Financial implications regarding the appointment of a Cafe management group relates to the proposed lease income of $24,750.00, and the potential staffing, additional fit out costs and projected income from sales should the Shire manage the site. The financial implications may extend to budget amendments and require further investigation with officers suggesting this is coordinated under Delegated Authority to the Chief Executive Officer. STRATEGIC IMPLICATIONS The strategic implications relating to the appointment of a Child care provider within the Pam Buchanan Family Centre is closely aligned with the following organisational objectives; Key Goal One: Communities.

1. Providing a range of appropriate facilities that reflect the demography of the communities.

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable.


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ISSUES Economic Issues There are no economic issues related to this matter. Social Issues The selection of a management group and the proposed services to be delivered from the Cafe will have an impact on the community groups and residents who use the facility. The selection will also have an impact on the popularity of other areas within the centre, in particular the Playgroup and Community Centre modules. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY Given the minimalist response from the market, the possibility of the Shire operating the Cafe module will have a significant impact on officers, with additional staff and resources required to manage and oversee the cafe operations. Officers anticipate the impact can be shared by other facilities through out the Shire including but not limited to the Cafe operations of the Youth Shed, spreading employment and reducing costs.

RELEVANT PRECEDENTS There are no relevant precedents related to this matter. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority

OPTIONS: Option 1 As per Officer Recommendation. Option 2 That Council by Simple Majority pursuant to Section 3.5 of the Local Government Act 1995 RESOLVES to INSTRUCT officers to re-enter negotiations with the wider market in relation to the management and operations of the Pam Buchanan Family Centre Cafe module. Option 3 That Council by Simple Majority pursuant to Section 3.5 of the Local Government Act 1995 RESOLVES to REJECT all options presented by officers regarding the management and operation of the Pam Buchanan Family Cafe module.


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CONCLUSION In relation to the Pam Buchanan Family Centre Cafe module, officers have advertised through a formal tender process and negotiated with the wider market. Following both processes, no entity has officially presented a proposal to the Shire to manage the Cafe module. Through verbal discussions; a local caterer has expressed a keen interest to be employed/contract by the Shire to manage the Cafe, and officers recommend this option is explored further through delegated authority to the Chief Executive Officer.


That Council by Simple Majority pursuant to Section 3.5 of the Local Government Act, 1995 RESOLVES to INSTRUCT the Chief Executive Officer to prepare an appropriate Shire based operating model for the management of the Pam Buchanan Family Centre Cafe module and advise Council of the management model at the September 2011 Ordinary Council Meeting.


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12 DEVELOPMENT, REGULATORY AND

INFRASTRUCTURE SERVICES

12.1 SCORES ON DOORS SYSTEM FOR FOOD PREMISES ASSESSMENTS

File No: LE.288

Responsible Executive Officer: Director – Development, Regulatory & Infrastructure Services

Reporting Author: Manager Environmental Health


Applicant/Proponent: Nil


Attachment(s) Councillor Request, Food Premises Assessment Form, Explanatory Guide

PURPOSE To determine Council support for the implementation of a ―Scores on Doors‖ inspection system whereby food premises are provided certification after an assessment by an Environmental Health Officer to display to the public. The displayed certificate will indicate whether a food premises meets required health and hygiene standards on the date of the assessment to enable consumers to make an informed choice. BACKGROUND A query was made by a local food premises proprietor to Cr White Hartig as to the possibility of the Shire implementing a scoring system which included a rating reflecting the level of health/hygiene within the premises. The proprietor believed that this should be included as part of the licensing and registration of a food premises. There are several different ―Scores on Doors‖ systems operating both within Australia and around the world. In the case of the United Kingdom, major cities within the United States, Auckland and New South Wales, both have legislated ―Scores on Doors‖ requiring that all food premises display their rating to customers. These food safety rating schemes have been effective in reducing food related illnesses in cities which have introduced the schemes. In Western Australia, the City of Melville has operated its ‗Clean Slate‖ rating system since 2008. Western Australian legislation does not currently mandate the display of a food hygiene score and as such the Melville scheme is voluntary. With the intended review of the Shire‘s Health Local Laws (which will commence shortly) it is hoped that this can be included and therefore made mandatory within the Shire. It is the Shire's Environmental Health Service intent to develop a food premises scoring system similar to that of the City of Melville, which assesses not only food handling and hygiene, but also food safety plans and staff training. The scoring system is based on the food safety standards observed at the time of inspection. Where a premises meets the minimum standard, they will be awarded a certificate. Those that do not meet minimum standard will not receive a certificate. Each premises can improve on its rating at the next


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food premises inspection provided they meet the pre-determined criteria as per the ―Australian Food Safety Assessment‖ (ASFA) form. The ASFA form includes criteria such as:-

Handwash basin is accessible and utilised, equipped with soap and paper towels.

No evidence of pests

Premises in a clean and sanitary condition, no build-up of food debris, dirt/grease

etc

Sanitiser provided on premises and used correctly

No evidence of possible cross contamination

Adequate separation of raw and cooked foods in storage areas (coolrooms, display

cabinets) and during food handling (ie separate colour coded chopping boards and

utensils etc)

Temperature of refrigerators and cold displays below 5oC

Temperature of hot displays (ie bain marie) above 60oC

No foods left out at ambient temperature unless being used for food preparation (ie

no defrosting on the bench)

Working and accurate probe thermometer is used on the premises

Rubbish store is in a clean and tidy condition

Cleaning equipment is clean and stored appropriately

Clean and tidy personal protective clothing is worn by appropriate staff

Hair covering is worn correctly by all staff in food preparation area

As the Shire only intends to recognise and reward the high performing food premises,

certificates will be awarded to premises which achieve a good level of compliance with

Chapter 3 of the Australia New Zealand Food Standards Code (Food Safety Standards).

To adopt a ―Pilbara‖ flavour to the rating system, it is proposed to award Gold, Silver and

Bronze Gecko certificates. Those premises which do not meet the standard will not

receive any form of certificate. Current enforcement options as per the Food Act 2008 will

continue to be utilised where necessary.

Gold Gecko Certificate:- Awarded to high performing food premises which achieve a

food premises assessment score of not more than one (1) non compliances (not including

serious), with all staff meeting minimum training standards (documented) and documented

food safety program (ie a food safety plan, or documented procedures for activities within

the premises which includes documented temperature and cleaning records)

Silver Gecko Certificate:- Awarded to high performing food premises which achieve a

food premises assessment score of not more than two (2) non compliances (not including

serious), with senior staff meeting minimum training standards (documented) and

documented temperature and cleaning records.

Bronze Gecko Certificate:- Awarded to good performing food premises which achieve a

food premises assessment score of not more than three (3) non compliances (not including

serious), with senior staff meeting minimum training standards (documented).

Upon completion of the assessment, a new certificate will be forwarded to the food

premises for display. Proprietors will be encouraged to display their certificate so that their


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customers and residents within the Shire can make an informed choice when purchasing

food. This will have the additional benefit of promoting positive competition between

proprietors to achieve certificate standards.

All food premises staff are required to have adequate skills and knowledge commensurate

with their job function. Currently there is no mandatory minimum training standard or

course required to operate or work within a food premises. The Shire's Environmental

Health Service has adopted the ―I‘m Alert‖ training package as its minimum training

standard, and has been offering this online via the Shire of Roebourne website to all food

premises within the district for free. This is a self paced package which food premises

proprietors and employees can undertake at their own pace. Where a new staff member is

employed within a Gold or Silver Gecko premises, they will be required to complete the ―I‘m

Alert‖ training package within one month of commencing at the premises. Larger food

premises operators such as ESS, ISS, McDonalds and the like already have ―in-house‖

training packages which meet the Shire training standards.

To further promote premises which achieve a star rating, it is intended to list all premises

and the star rating that they have achieved on the Shire‘s website. As there is no

legislative requirement to publish or display the premises score, the website will be an ―opt

in‖ facility. The website will also include a disclaimer indemnifying the Shire where a

person selects to purchase from a listed premises.

LEVEL OF SIGNIFICANCE The introduction of this scheme will have little to no significant impact on the Shire or its residents. COUNCILLOR/OFFICER CONSULTATION No Councillor or Officer consultation is required. COMMUNITY CONSULTATION No community consultation is required. It is intended to advertise the program to the public and food premises proprietors once it has been fully developed and is ready for implementation. STATUTORY IMPLICATIONS There are no statutory implications. ―Scores on Doors‖ systems are not currently mandatory with Western Australia, however it is intended to consider this for inclusion in the review of the Shire‘s local laws. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS Implementation of the scheme will have little financial burden on the current Environmental Health Service budget. Blank certificates will be printed utilising the current health promotion budget. Advertising of the program will be included in free media (electronic newsletters) and similar Shire publications. STRATEGIC IMPLICATIONS There are no strategic implications.


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RISK MANAGEMENT CONSIDERATIONS The food premises assessment is a snapshot of what is occurring within the premises at the time of assessment. As such this is subject to change whereby a premises may no longer meet the requirements of the certificate, or may potentially harm a customer. Both the certificate and the webpage will include disclaimers confirming that they relate to the premises only at the time of assessment. The certificate would remain the property of the Shire of Roebourne and as such could be removed from the premises at any time by a Shire officer where the premise be found to be non-compliant outside the standard food premises inspection frequencies. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer‘s recommendation. By keeping the scoring system simple, and utilising the current food premises hygiene assessment forms, the rating issued to each food premises (including certificate) will not impact on the day to day functioning of the Shire's Environmental Health Service.

RELEVANT PRECEDENTS There are no relevant local precedents related to this matter. Similar systems are in place in the City of Melville (voluntary), City of Brisbane (voluntary), State of New South Wales (mandatory) and the United Kingdom (mandatory). DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority

OPTIONS: Option 1 As per Officers recommendation. Option 2 That Council by Simple Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to NOT implement a scorecard system for all food premises within the District and continue the current inspection/assessment regimen without change.


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CONCLUSION Shire's Environmental Health Service has been considering implementation of a ―scores on doors‖ system for food premises within the District. Implementation of this will enable consumers to make an informed choice and also promote good hygiene and food handling practices within food premises. Food safety rating schemes have been found to be effective in reducing food related illnesses where they have been introduced.


That Council by Simple Majority pursuant to Section 3.18 of the Local Government Act, 1995 RESOLVES to IMPLEMENT a scorecard system for all food premises within the District.


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AUSTRALIAN FOOD SAFETY

ASSESSMENT

EXPLANATORY GUIDE

The Australian Food Safety Assessment is implemented by the Shire of Roebourne

Environmental Health Service. Document based on the City of Melville Explanatory

Guide.


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THE AFSA FORM

The AFSA form and the attached explanatory guide are designed to guide the inspection process and detail performance criteria that will be used to determine legislative compliance based on the Food Safety Standards and Guide. This is the standard form used by Shire's Environmental Health Service to undertake food premises assessments.


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BRONZE GECKO PREMISES

Not more than three (3) non compliances (not including serious)

SILVER GECKO PREMISES

Not more than two (2) non compliances (not including serious), with all staff meeting minimum training standards

GOLD GECKO PREMISES

Not more than one (1) non compliances (not including serious) with a documented food safety monitoring program and all staff meeting minimum training standards

A serious non-compliance is a situation that poses an immediate risk of unsafe food being sold or if allowed to continue will result in unsafe food being sold. Any assessment that identifies a serious non-compliance will result in further action being taken. This could be a written order, a seizure or other enforcement tool available to an Environmental Health Officer. The following situations may represent serious non-compliances depending on the circumstances but are not exhaustive:

Food Process Step Process / Activity

Food Receipt Potentially hazardous, ready-to-eat food that has been delivered outside of temperature control for sufficient time to allow growth of pathogens to levels that may cause illness.

Food Storage Potentially hazardous, ready-to-eat food is stored in such a way so that it has been cross contaminated. Potentially hazardous, ready to eat foods stored outside temperature control for sufficient time to allow growth of pathogens to levels that may cause illness.

Preparation Unclean or unsanitised food contact surfaces have contaminated ready-to-eat food.

"Ready to eat" potentially hazardous out of temperature control for sufficient time to allow growth of pathogens to levels that may cause illness.


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Cooking Potentially hazardous food that requires thorough cooking but not thoroughly cooked.

Cooling Cooked potentially hazardous food left to cool at temperatures above 5°C for sufficient time to allow growth of pathogens to levels that may cause illness.

Display Potentially hazardous ready to eat food displayed out of temperature control for sufficient time to allow growth of pathogens to levels that may cause illness.

Food Transportation Potentially hazardous ready-to-eat food transported outside of temperature control for sufficient time to allow growth of pathogens to levels that may cause illness.

Food Handling Food handlers with food borne illness or conditions have handled food in a manner that is likely to have contaminated it.

Pest Infestation Evidence of rodent or cockroach infestation that has lead to food contamination.

Food premises in a poor structural condition

Food premises, fixtures, fittings and equipment in a state of disrepair that will contaminate food.

RECEIVING This clause requires a food business to take all practicable measures to ensure that only food that is safe and suitable is received. The requirements of this clause relate to protecting food from contamination, identifying foods received and controlling the temperature of potentially hazardous food. 01 PROTECTION FROM CONTAMINATION

5(1) ―A food business must take all practicable measures to ensure it only accepts food that is protected from the likelihood of contamination‖.

―All food is protected from contamination when delivered.‖

Food only delivered when someone is at the business to assess and accept the items?

Food deliveries checked randomly for signs of contamination?

Packaging of food sound and undamaged?

Foods protected from animals, dust, etc?

Food protected from cross-contamination, ie: raw and ready to eat foods stored separately?

Food stored in containers suitable for food contact?

―Contaminated food‖ Is food that contains a biological substance, chemical agent, foreign matter or other substance that may compromise food safety or suitability. ―Practicable Measures‖

specifying to suppliers that steps are to be taken to protect food from contamination and wherever possible that food is delivered in packages or containers;

ensuring wherever possible that food items are not delivered when there is no-one at the business to assess the items; and

inspecting randomly selected food items from a delivery — the need for this may reduce if the food business has confidence in its suppliers.

02 IDENTIFICATION/TRACEBILITY OF FOOD

(5 (2) of 3.2.2)


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5(2) ―A food business must provide, to the reasonable satisfaction of an authorised officer upon request, the following information relating to food on the food premises: (a) the name and business address in Australia of the vendor,

manufacturer or packer or, in the case of food imported into Australia, the name and business address in Australia of the importer; and

(b) the prescribed name or, if there is no prescribed name, an appropriate designation of the food‖.

―All foods are labelled, or if unlabelled the source and content of the food is able to be identified.‖

Name & business address in Australia of vendor, manufacturer or packer (in the case of imported food, the name & business address in Australia of importer)?

Prescribed name of the food (if no prescribed name, an appropriate designation of the food)?

03 TEMPERATURE CONTROL OF PH FOOD

(5 (3) & (4) of 3.2.2)

5(3) ―A food business must, when receiving potentially hazardous food, take all practicable measures to ensure it only accepts potentially hazardous food that is at a temperature of: (a) 5oC or below; or (b) 60oC or above, unless the food business transporting the food demonstrates that the temperature of the food, having regard to the time taken to transport the food, will not adversely affect the microbiological safety of the food‖.

5(4) ―A food business must, when receiving potentially hazardous food, take all practicable measures to ensure that food which is intended to be received frozen, is frozen when it is accepted‖.

―Potentially hazardous foods are delivered under temperature control.‖

Potentially hazardous foods only accepted at a temperature of 5ºC or below or 60ºC or above, or at another temperature if the delivery has been for a controlled period of time that has not affected the safety of the food (must be documented)?

Are foods that are intended to be received frozen, frozen when accepted, ie: food not thawing?

―Potentially Hazardous‖ the food may contain a pathogen that needs to multiply in order to cause illness; and

the food will support the growth of this pathogen.

Food that must be kept under temperature control to prevent toxins forming as a result of bacterial decomposition is also considered potentially hazardous.

―Practicable Measures‖

A contractual agreement should be reached so that both food businesses are clear about the temperature at which potentially hazardous food is to be delivered.

The food business is not required to measure the temperature of every food item. However, the food business should measure the temperature of a sample of food from the delivery.

If a food transporter delivers potentially hazardous food that is at a temperature between 5ºC and 60ºC and cannot demonstrate to the food business that this food is safe, the food business must not accept this food.

―Frozen‖ Is defined as not including food that is partly thawed. ―Transport Requirements As Per Clause 10‖


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During transport, potentially hazardous food must be maintained either at or below 5ºC or at or above 60ºC unless the food business responsible for transporting the food can demonstrate that keeping the food between 5ºC and 60ºC for the transport time will not adversely affect the microbiological safety of the food.

Generally food businesses should not transport potentially hazardous food without keeping the food cold (5ºC or below) or hot (60ºC or above), if transport times will be 2 hours or longer

If a food business decides to use time as a control rather than temperature, the business must monitor and record the amount of time that the potentially hazardous food is between the temperatures of 5ºC and 60ºC during transport.

NOTE: No temperature requirements have been specified for perishable food or frozen food other

than those that are potentially hazardous, for example frozen vegetables. These foods need to be kept at temperatures that do not allow the food to deteriorate or perish.

STORING

During storage, the safety and suitability of food needs to be maintained by ensuring it is stored in an appropriate environment and protected from contamination. Potentially hazardous food must be stored at a temperature that minimises the opportunity for pathogenic bacteria to grow. 04 PROTECTION FROM CONTAMINATION

(6 (1) (a) of 3.2.2)

6(1)(a) ―A food business must, when storing food, store the food in such a way that: (a) it is protected from the likelihood of contamination; and‖

―Food is stored so that it is protected from contamination.‖

Food stored to protect from cross-contamination, ie: raw foods stored separately or kept away from ready to eat foods?

Food covered to protect it from contamination?

Food stored in food grade containers?

Food stored off the floor?

Unlabelled food date marked to assist with stock rotation?

Storage areas kept clean to minimise the opportunity for dirt, food scraps etc. contaminating stored food ?

Storage areas be kept free of pests ?

During storage food may become contaminated in the following ways: microbiologically, such as by raw foods contaminating ready-to-eat food;

chemically, such as by food not being stored in food-grade containers or by chemicals being accidentally spilt onto food; and

physically, from foreign objects including pests, glass, dirt, metal and hair. 05 APPROPRIATE ENVIRONMENTAL CONDITIONS

(6 (1) (b) of 3.2.2)

6(1)(b) ―A food business must, when storing food, store the food in such a way that: (b) the environmental conditions under which it is stored will not

adversely affect the safety and suitability of the food‖. ―Food is stored under proper environmental conditions.‖

Food stored in such a way that the environmental conditions, eg: heat, humidity, light, will not adversely affect the safety and suitability of the food?


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NOTE: This requirement only applies to food when it is being stored and not when it is being processed, displayed, packaged or transported. This is on the basis that it is not always possible to keep food under the correct environmental conditions while it is being processed, displayed, packaged or transported.

06 TEMPERATURE CONTROL OF PHFOOD AND FROZEN FOOD

(6 (2) of 3.2.2)

6(2) ―A food business must, when storing potentially hazardous food: (a) store it under temperature control; and

(b) if it is food that is intended to be stored frozen, ensure the food remains frozen during storage‖.

―Potentially hazardous foods are stored under temperature control.‖

Potentially hazardous foods stored at or below 5ºC or at or above 60ºC or at another temperature for a controlled period of time that will not affect the safety of the food (must be documented)?

Potentially hazardous foods that are intended to be stored frozen remain frozen during storage?

NOTE: If the food is kept for less than 7 days at 5ºC there will not be sufficient time for food-borne

bacteria to multiply to dangerous levels. If a food business wishes to keep potentially hazardous food for longer than 7 days at cold temperatures, it will need to:

maintain the temperature of the food below 5ºC — for example, at 3ºC the food could be kept for longer than 7 days;

keep the food frozen; or

ensure that the food will not support the growth of the pathogens that grow to dangerous levels at refrigeration temperatures.

Potentially hazardous food that is maintained at a temperature of 3ºC or below could be kept for longer than 7 days. NOTE: A temperature for the storage of frozen potentially hazardous food has not been specified.

PROCESSING

This clause requires a food business to ensure the following: only safe and suitable food is processed;

food is protected from contamination;

if necessary, pathogens that may be present in the food are reduced to safe levels; and

the time that food remains at temperatures that permit the growth of pathogenic micro-organisms is minimised.

07 SAFE AND SUITABLE FOOD

(7 (1) (a) of 3.2.2)

7(1)(a) ―A food business must: (a) take all practicable measures to process only safe and suitable food; and‖

―All practical steps are taken to produce safe and suitable food.‖

Food checked prior and during processing for signs of contamination and deterioration?

Ingredients sourced from reputable suppliers?

Stock rotated adequately so foods with expired „useby‟ dates are not used?


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―Process‖ Is defined and means an activity conducted to prepare food for sale including chopping, cooking, drying, fermenting, heating, pasteurising, thawing and washing, or a combination of these activities.

―Unsafe‖ or ―Unsuitable‖ relates to the reasonable intended use of the food.

―Practical Measures‖ sourcing ingredients from reputable suppliers;

specifying to the supplier the quality parameters needed for the food ingredient, for example the food must be free from any detectable Salmonella spp. bacteria or dried fruit must be free from stones;

determining whether packaging is intact, if the food is dependent on the packaging to protect it from contamination;

inspecting the food for visible signs of contamination;

inspecting the food to determine whether it is damaged, or has deteriorated or perished;

if the food is potentially hazardous, determining whether the food has been kept at temperatures that minimise the growth of pathogenic bacteria; and

removing contaminants that may be present in the food before use (for example washing fruits and vegetables).

08 PROTECTION FROM CONTAMINATION

(7 (1) (b) (i) of 3.2.2)

7(1)(b) ―A food business must: (b) when processing food:

(i) take all necessary steps to prevent the likelihood of food being contaminated; and

―Adequate procedures are in place to prevent contamination.‖

Preparation equipment and food effectively protected from contamination during preparation (eg. people, dust, animals)?

Food handlers taking all reasonable measures to minimise handling food or food contact surfaces, ie: minimise bare hand contact through use of tongs, gloves, etc?

Separate cutting boards, utensils and work surfaces used, or washed and sanitised between use, to prevent transfer of bacteria from raw to cooked food during preparation?

Chemicals kept separate from food processing areas?

―Necessary Steps‖

not contaminating ready-to-eat food with raw food by ensuring that utensils used to prepare raw food are not used to prepare ready-to-eat food unless they have been cleaned, sanitised and dried;

minimising contamination from food handlers;

using clean, dry equipment that is in good working order to process food;

ensuring chemicals are kept separate from food processing areas;

minimising the likelihood of contamination from the areas where the food is being processed including contamination from dirt and dust, pests and foreign objects such as glass and metal; and

not mixing different batches of food, to avoid transferring contamination from one batch of food to another.

09 ADEQUATE COOKING/PROCESSING

(7 (1) (b) (ii) of 3.2.2)


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7(1)(b) ―A food business must: (b) when processing food:

(ii) where a process step is needed to reduce to safe levels any pathogens that may be present in the food — use a process step that is reasonably known to achieve the microbiological safety of the food.

―Potentially hazardous foods requiring cooking or processing are adequately cooked or processed.‖

Process step used that is reasonably known to achieve the microbiological safety of the food (eg cooking, pickling, fermenting)?

Process step used adequately (eg: cooking time long enough)?

The safety of food is usually achieved through cooking or other heating processes such as pasteurisation and retorting.

drying, salting, pickling and fermenting or a combination of these.

irradiation and depuration.

Freezing is also used to destroy parasites in raw meats and seafood.

―Reasonably known‖ has been included to recognise that a food business can only use a process step that is known to achieve the microbiological safety of the food and it is reasonable to believe this step will achieve the microbiological safety of the food. 10 TEMPERATURE CONTROL OF PHF

(7 (2) of 3.2.2)

(7)(2) ―A food business must, when processing potentially hazardous food that is not undergoing a pathogen control step, ensure that the time the food remains at temperatures that permit the growth of infectious or toxigenic micro-organisms in the food is minimised‖.

―The time that potentially hazardous foods are kept outside temperature control is minimised during preparation/processing, including thawing.‖

Potentially hazardous foods thawed in the coolroom/refrigerator, microwave or using an alternative method that will not affect the safety of the food?

Time food is stored outside of temperature control kept to a minimum? Eg: foods returned to coolroom as soon as processed.

NOTE: Food businesses are allowed to process potentially hazardous food at temperatures that

permit the growth of pathogenic micro-organisms, the food business should monitor the length of time that food is at these temperatures and keep this time to a minimum.

NOTE: This only refers to ready-to-eat food and not raw food that will be cooked or otherwise processed to reduce pathogens to safe levels.

NOTE: Processing includes thawing, when frozen potentially hazardous foods are thawed, the food

is kept for a minimum time at temperatures that support the growth of food-borne pathogens. Ready-to-eat frozen potentially hazardous foods should be thawed in a refrigerator operating at 5ºC or below, or alternatively in the microwave. If the food is thawed at room temperature, the time that the food is at temperatures between 5ºC and 60ºC needs to be noted to ensure that safe time limits are not exceeded.

NOTE: The total time that ready-to-eat potentially hazardous food can be outside temperature control is 4 hours. After this time the food must be discarded. If the food is to be re-refrigerated, the total time a food can be at room temperature and then be safely put back in the refrigerator to use later is 2 hours.


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―The ‗4-hour/2-hour rule‖ Any ready-to-eat potentially hazardous food, if it has been at temperatures between 5ºC and 60ºC:

for a total of less than 2 hours, must be refrigerated or used immediately;

for a total of longer than 2 hours but less than 4 hours, must be used immediately; or

for a total of 4 hours or longer, must be thrown out. 11 COOLING OF POTENTIALLY HAZARDOUS FOOD

(7 (3) of 3.2.2)

(7)(3) ―A food business must, when cooling cooked PHF, cool the food: (a) within two hours — from 60ºC to 21ºC; and (b) within a further four hours — from 21ºC to 5ºC, unless the food business demonstrates that the cooling process used will not adversely affect the microbiological safety of the food‖.

―Cooling of potentially hazardous foods is done safely.‖

Business demonstrate that it can achieve the cooling temperature/time requirements for foods cooked? Ie: from 60ºC to 21ºC within 2 hours, and from 21ºC to 5ºC within a further 4 hours

Large volumes of food divided into smaller portions to aid cooling?

NOTE: Complying with the above requirement does not mean that food businesses need to

place food in a refrigerator as soon as cooking has been completed. They can leave the food to cool at room temperature until it drops to 60ºC. Further cooling at room temperatures may also be possible, provided the business can still ensure that the food is cooled from 60ºC to 21ºC or below within 2 hours. Generally this will not be possible without refrigeration.

NOTE: Large volumes of food may not cool within the times and temperatures specified.

For large volumes of food, the proprietor must reduce the mass and the volume of the food. This can be achieved by cooking smaller amounts or by placing the food in shallow containers (5 cm deep).

NOTE: Extended cooling times may be necessary where large cooked meats or other products

need to be cooled. Large volumes of food will not cool to below 5ºC within the 6-hour requirement unless the mass and volume of the food can be decreased. If this option is not available, the business will need to put in place an alternative cooling system that will not adversely affect the microbiological safety of the food.

If a food business wishes to extend cooling times for bulk meats, it must demonstrate that the alternative cooling process it uses will not adversely affect the microbiological safety of the food. It can do this by complying with:

a food safety program as outlined in paragraph 25(a) of this standard;

a process based on documented sound scientific evidence such as that outlined above;

written guidelines based on sound scientific evidence, which are recognised by the relevant food industry.

12 REHEATING OF POTENTIALLY HAZARDOUS FOOD

(7 (4) of 3.2.2)

(7)(4) ―A food business must, when reheating previously cooked and cooled potentially hazardous food to hold it hot, use a heat process that rapidly heats the food to a temperature of 60ºC or above, unless the food business demonstrates that the heating process used will not adversely affect the microbiological safety of the food‖.


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―Potentially hazardous food is reheated safely.‖

Potentially hazardous food that is being reheated to be held on hot display reheated rapidly (ie: not greater than 2 hours) to a temperature of 60ºC or above?

Potentially hazardous food reheated once only? NOTE: Food businesses are not required to heat potentially hazardous food that has been

previously cooked and cooled to temperatures higher than 60ºC. Food businesses may be advised to heat food to at least 70ºC for at least 2 minutes.

NOTE: Potentially hazardous food that has already been reheated should not be cooled and re-

heated a second time, to avoid the food being at temperatures that support the growth of pathogenic bacteria four times (cooling, heating and re-cooling and re-heating).

NOTE: While the use of leftovers is not specifically prohibited in the standard, food businesses are

obliged under subparagraph 7(1)(b)(ii) to use a process step that achieves the microbiological safety of the food. However, while proper reheating (70ºC for 2 minutes) will kill food-borne pathogens that may be present, some toxins such as that produced by Staphylococcus aureus will not be destroyed. Therefore, if a business wishes to reuse leftovers it needs to be sure that the food is not contaminated.

DISPLAY

Food on display for sale or service must be: • protected from contamination; and • for potentially hazardous food, either maintained at temperatures that minimise the

growth of pathogenic micro-organisms or displayed for a time that does not allow dangerous levels of pathogens to grow.


(8 (1), (2), (3) & (4) of 3.2.2) ―Food on display is protected from contamination.‖

Packaging of foods on display intact?

Display of unpackaged ready-to-eat food for self service; effectively supervised?

Provided with separate utensils for each food?

Provided with protective barriers?

Ready-to-eat food on display that is not intended for self-service enclosed, contained or wrapped? (eg: cakes, slices, biscuits on a counter)

(1) ―A food business must, when displaying food, take all practicable measures to protect the food from the likelihood of contamination‖.

NOTE: These requirements do not apply to unpackaged food on display that is not ready to eat,

such as raw meats, and raw fruits and vegetables. (2) ―A food business must, when displaying unpackaged ready-to-eat food for selfservice:

(a) ensure the display of the food is effectively supervised so that any food that is contaminated by a customer or is likely to have been so contaminated is removed from display without delay;

(b) provide separate serving utensils for each food or other dispensing methods that minimise the likelihood of the food being contaminated; and

(c) provide protective barriers that minimise the likelihood of contamination by customers‖.


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NOTE: These requirements apply to all unpackaged ready-to-eat food that is available for

selfservice including self-service salad bars and smorgasbords, self-service breads, self-service confectionery and food available for self-service at bars such as nuts.

―Supervision‖ Staff to monitor the display or by the use of surveillance cameras. Note that supervision is only required when customers are accessing food from the display. ―Provide Separate Utensils‖

provide tongs, serving spoons or forks. ―Protective Barriers‖

Protective barrier should be provided by the use of permanent display units. These permanent display units should protect the unpackaged food in the display by providing a barrier between the customers‘ breath and the food, by the use of guards

(3) ―Subclause (2) does not apply to food in tamper resistant equipment or containers‖.

Unpackaged food displayed for self-service in tamper-resistant equipment or containers is not required to be supervised, or have separate serving utensils or protective barriers. An example is confectionery machines or dispensers where the customer does not have access to the confectionery other than that being purchased.

(4) ―A food business must not display for sale on any counter or bar, any ready-to-eat food that is not intended for self-service unless it is enclosed, contained or wrapped so that the food is protected from likely contamination‖.

This requirement is intended to prohibit unpackaged food from being displayed on counters and bars unless it is enclosed, contained or wrapped in some way, for example, unpackaged cakes, slices, biscuits and breads. NOTE: The requirement does not apply to food that is not ready to eat. This means, for example,

that whole raw fruits and vegetables can be displayed on bars and counters unpackaged, provided they are intended to be hulled, peeled or washed by the consumer.

14 TEMPERATURE CONTROL OF PHF, INCL. FROZEN

(8 (5) of 3.2.2)

8(5) ―A food business must, when displaying potentially hazardous food: (a) display it under temperature control; and

(b) if it is food that is intended to be displayed frozen, ensure the food remains frozen when displayed‖.

―Potentially hazardous food on display is under temperature control.‖

Potentially hazardous foods maintained at or below 5ºC or at or above 60ºC or at another temperature for a controlled period of time that will not affect the safety of the food (must be documented)?

Food intended to be displayed frozen remain frozen during display?‖

NOTE: The total time that ready-to-eat potentially hazardous food can be outside

temperature control is 4 hours. After this time the food must be discarded. If the


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food is to be re-refrigerated, the total time a food can be at room temperature and then be safely put back in the refrigerator to use later is 2 hours.

―The ‗4-hour/2-hour rule‖ Any ready-to-eat potentially hazardous food, if it has been at temperatures between 5ºC and 60ºC:

for a total of less than 2 hours, must be refrigerated or used immediately;

for a total of longer than 2 hours but less than 4 hours, must be used immediately; or

for a total of 4 hours or longer, must be thrown out.

PACKAGING The clause ensures that if food is packaged:

it is packaged in a material that is fit for that purpose;

the food is not contaminated by the packaging material; and

the food is not contaminated during the packaging process.

15 APPROPRIATE MATERIALS AND PROCESS

(9 of 3.2.2)

9 ―A food business must, when packaging food: (a) only use packaging material that is fit for its intended use; (b) only use material that is not likely to cause food contamination; and

(c) ensure that there is no likelihood that the food may become contaminated during the packaging process‖.

―Appropriate packaging material is used.‖

Packaging material appropriate for food contact use?

Packaging material clean and free from foreign matter?

Packaging equipment maintained so as not to potentially contaminate the food? (eg: free from grease, dust, metal).

―Fit for its Intended Use‖ The food business should establish the following:

that the packaging material is appropriate for food contact use;

the types of foods that can safely come into contact with the packaging material, for example a packaging material may not be appropriate for acidic foods;

what the packaging material is suitable to be used for, for example dry storage, refrigeration, freezing and microwaving; and

whether the packaging material is reusable.

―Not likely to cause food contamination‖ A packaging material may contaminate food in three ways:

by leaching chemical substances into the food;

by transferring micro-organisms, dirt or other foreign material that may be contaminating the packaging material itself; or

if parts of the packaging itself break off into the food, for example glass.

―No likelihood of Contamination‖ During packaging the food may be exposed to contamination from:

the packaging equipment itself, for example the equipment may be dirty or a part of the equipment such as machinery oil or grease may contaminate the food;

foreign matter such as dirt, dust, insects, glass, metal and plastic; and


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food handlers contacting the food directly or indirectly, for example, if items such as jewellery worn by the food handler fall into the food.

TRANSPORT AND DISTRIBUTION

This clause requires food during transport: to be protected from contamination; and

if the food is potentially hazardous, to be maintained at a temperature that minimises the opportunity for pathogenic bacteria to grow, having regard to the time it takes to transport the food.


(10 (a) of 3.2.2)

10 ―A food business must, when transporting food: (a) protect all food from the likelihood of contamination‖

―All foods are protected from contamination during transportation.‖

Care taken to ensure packaging does not become damaged? eg: through poor handling, exposure to rain, etc?

Care taken to ensure packaging does not become contaminated? eg: through exposure to chemicals.

Food transported so as to protect it from cross-contamination, ie: ready to eat foods protected from raw foods?

17 TEMPERATURE CONTROL OF PHF

(10 (b) & (c) of 3.2.2)

10 ―A food business must, when transporting food: (b) transport potentially hazardous food under temperature control; and

(c) ensure that potentially hazardous food which is intended to be transported frozen remains frozen during transportation‖.

―Potentially hazardous foods are transported and distributed under temperature control.‖

Potentially hazardous foods maintained at or below 5ºC or at or above 60ºC or at another temperature for a controlled period of time that will not affect the safety of the food (must be documented)?

Potentially hazardous foods intended to be transported frozen, kept frozen?

RECALLS / FOOD DISPOSAL

This clause requires a food business to ensure food that is recalled, returned or is suspected of being unsafe and/or unsuitable is held, separated and identified from other food until it is:

destroyed;

used for purposes other than human consumption;

returned to its supplier;

further processed in a way that ensures its safety and suitability; or

ascertained to be safe and suitable.

It also requires that food that has been served to a person is not resold unless the food has remained completely wrapped. 18 FOOD FOR DISPOSAL/RECALL PROCESS

(11 & 12 of 3.2.2)


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11(1) ―A food business must ensure that food for disposal is held and kept separate until it is:

(a) destroyed or otherwise used or disposed of so that it cannot be used for human consumption;

(b) returned to its supplier; (c) further processed in a way that ensures its safety and suitability; or (d) ascertained to be safe and suitable‖.

11(2) ―In subclause (1), ‗food for disposal‘ means food that: (a) is subject to recall; (b) has been returned; (c) is not safe or suitable; or (d) is reasonably suspected of not being safe or suitable‖.

11(3) ―A food business must clearly identify any food that is held and kept separate in accordance with subclause (1) as returned food, recalled food, or food that is or may not be safe or suitable, as the case may be‖.

11(4) ―A food business must not sell food that has been already served to a person to another person unless the food was completely wrapped when served and has remained completely wrapped‖.

12 ―A food business engaged in the wholesale supply, manufacture or importation of food must: (a) have in place a system to ensure the recall of unsafe food;

(b) set out this system in a written document and make this document available to an authorised officer upon request; and

(c) comply with this system when recalling unsafe food‖. ―There is an adequate system in place to ensure that unsafe or unsuitable food is not sold or used.‖

Food Disposal (All food businesses)

Food for disposal separated and identified so it is not accidentally sold or used? Food Recall (Wholesale suppliers/manufacturers/importers only)

Is there a system in place to ensure the recall of unsafe food?

Is there written documentation available upon request?

Is the system complied with when recalling unsafe food?

The key features of the recall system required by this clause are:

1 A list of authorities that should be notified of the recall

2 Records of where the product has been distributed 3 Advice to be given to customers to ensure that food is returned

the name of the product and the batch code or date mark covered by the recall;

why the food is being recalled; where to return unsold food; and who to contact in the company for further information.

4 Arrangements for retrieving food that is returned by customers to supermarkets or other outlets if this is applicable

5 Arrangements for assessing how much food has been returned and how much remains in the market place


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HEALTH, HYGIENE & KNOWLEDGE This clause requires food handlers to take all reasonable measures not to compromise the

safety and suitability of food. This clause ensures that:

a food handler notifies the food business if the food handler suspects he or she may have contaminated food; and

food handlers suffering or suspected to be suffering from food-borne diseases or certain conditions do not contaminate food.

The personal hygiene practices of food handlers must be of a level that minimises the

contamination of food. This clause obliges the food business to ensure that persons:

known to be suffering or carrying a food-borne disease, or

known or reasonably suspected to be suffering from certain conditions do not contaminate food.

This clause requires food businesses to maintain adequate hand washing facilities on the food premises and to ensure the facilities are only used for personal washing. 19 HEALTH OF FOOD HANDLERS - RESPONSIBILITIES

(14 of 3.2.2)

14 ―A food handler who has a symptom that indicates the handler may be suffering from a food-borne disease, or knows he or she is suffering from a food-borne disease, or is a carrier of a food-borne disease, must, if at work: (a) report that he or she is or may be suffering from the disease, or knows

that he or she is carrying the disease, to his or her supervisor, as the case may be;

(b) not engage in any handling of food where there is a reasonable likelihood of food contamination as a result of the disease; and

(c) if continuing to engage in other work on the food premises — take all practicable measures to prevent food from being contaminated as a result of the disease‖.

―Food handlers meet their responsibilities regarding their health.‖

Food handlers aware that if they are diagnosed as suffering from food poisoning, or know that they are a carrier of a food poisoning disease, they must:

o report this to their supervisor?

o not engage in any handling of food?

Food handlers aware that if they have a symptom that indicates they may be suffering from food poisoning (eg: vomiting and/or diarrhoea), they must:


o should not be handling food until at least 48 hours after symptoms have ceased?

Food handlers aware that if they engage in other work on the food premises (eg: administrative duties, general cleaning duties), they must take all practicable measures to prevent food from being contaminated? ie: ensure these duties do not include contact with eating and drinking utensils or food contact surfaces.

Food handlers aware that if they are suffering from a condition, such as infected skin sores or discharges from the ear, nose or eye (eg: from colds, flu and other eye infections), they must:



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o take all practicable measures to prevent food being contaminated as a result of the condition? eg: completely cover infected skin lesions with bandages or dressings.

Food handlers aware that they must notify the supervisor if they know or suspect that they may have contaminated food whilst handling food? eg: bandaid has fallen into food, glass has been broken into or near food, etc.

‗Food Handler‘ Is defined to mean a person who directly engages in the handling of food, or who handles surfaces likely to come into contact with food, for a food business.

‗Handling‘ (of food) Is also defined and includes making, manufacturing, producing, collecting, extracting, processing, storing, transporting, delivering, preparing, treating, preserving, packing, cooking, thawing, serving or displaying food.

A food handler must consider whether he or she fits into one or more of the three categories described below.

1 food handler has a symptom that indicates the handler may be suffering from a foodborne disease;

2 food handler knows he or she is suffering from a food-borne disease; and 3 food handler knows he or she is a carrier of a food-borne disease.

Category 1 Food handler has a symptom that indicates the handler may be suffering from a food-borne disease Symptom has been defined to mean diarrhoea, vomiting, sore throat with fever, fever or jaundice. These symptoms may be indicative of a disease that is transmitted through food. For example, the common symptoms of hepatitis A are jaundice and fever, for Norwalk and Norwalk-like viruses, diarrhoea, fever and vomiting, and for Salmonella typhi, fever. Fever with sore throat has been included to identify persons who may be suffering from Streptococcus pyogenes, a bacterial infection that can be transmitted through contaminated food. It does not include persons who have a sore throat but no fever. This may occur with the common cold. If the food handler is suffering from one of the listed symptoms while at work and is in any doubt, he or she should inform his or her supervisor. The food handler should also seek prompt medical attention. Category 2 Food handler knows he or she is suffering from a food-borne disease Food-borne disease means a disease that is likely to be transmitted through contamination of food. Food handlers will not know they are suffering from a food-borne disease unless they have been diagnosed and tested by a medical practitioner. However, they may suspect they are suffering from a food-borne disease such as Hepatitis A / Norwalk-like viruses / Salmonella typhi / Shigellosis / Staphylococcus aureus / Streptococcus pyogenes and also Campylobacter enteritis / Entamoeba histolytica / Enterohaemorrhagic Escherichia coli / Giardiasis / Salmonellosis / Rotaviral enteritis / Vibrio cholerae / Yersiniosis. Category 3 Food handler knows he or she is a carrier of a food-borne disease


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A carrier of a food-borne disease means a person who is carrying a disease that is likely to be transmitted through contamination of food but does not include a person who is a carrier of Staphylococcus aureus. A person who carries a disease does not have the symptoms of the disease but still sheds the disease and is therefore capable of contaminating food. Food handlers who are carriers of food-borne diseases will not know they are carriers unless they have been diagnosed and tested. Food handlers who are not aware they are carrying a food-borne disease are not obliged to do anything. When determining what duties an affected food handler should be excluded from, the following factors need to be considered:

what disease the food handler is suffering from or carrying — a food handler who is suffering from an active illness caused by any one of the following four pathogens, Salmonella typhi, Shigella spp., enterohaemorrhagic Escherichia coli and hepatitis A, is considered to pose the most risk due to the high infectivity and virulence of these pathogens;

what duties the food handler undertakes — duties that involve direct contact with ready-to-eat food, or eating and drinking utensils would be considered higher risk than duties that do not involve these things;

whether the food handler works at a business that provides food to a susceptible population — if the food business provides food to the young, the elderly or the immuno-compromised, such as occurs in hospitals, nursing homes and child care centres, greater precautions need to be taken.

NOTE: It would not be acceptable for a food handler to be at work while suffering vomiting and/or

diarrhoea. Food handlers should not return to work until they have been symptom-free for 48 hours and have Drs Certificate.

―Condition‖ Means an infected skin lesion or discharges from the ear, nose or eye. Examples of an infected skin lesion include an infected skin sore, boil, acne, cut or abrasion. A food handler who has any discharges from the ear, nose or eye due to an infection (for example colds, flu, sties and other eye infections) or an allergy is considered to be suffering from a condition. Note that if the food handler takes medication to dry up the discharge, the food handler is not considered to be suffering from the condition while the medication is working. If a food handler is suffering from a condition while at work he or she must do the following.

Practical measures that the food handler with a ―Condition‖ may be able to take include: completely covering infected skin lesions with bandages or dressings and, if the skin lesion

is on an exposed part of his or her body, covering the bandage or dressing with a waterproof covering (this may not always be practicable, particularly with acne);

avoiding touching the infected skin lesion, or discharge from ear, nose or eye;

washing and drying hands thoroughly if direct contact is made with an infected skin lesion or discharge;

using medication to dry up discharges from the ear, nose or eye; and

using disposable tissues to mop up any discharge, followed by thoroughly washing and drying hands.

20 HYGIENE OF FOOD HANDLERS – RESPONSIBILITIES

(13 & 15 of 3.2.2)

13 ―A food handler must take all reasonable measures not to handle food or surfaces likely to come into contact with food in a way that is likely to compromise the safety and suitability of food‖.


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14 ―A food handler must, when engaging in any food handling operation: (a) take all practicable measures to ensure his or her body, anything from

his or her body, and anything he or she is wearing does not contaminate food or surfaces likely to come into contact with food;

(b) take all practicable measures to prevent unnecessary contact with readyto-eat food;

(c) ensure outer clothing is of a level of cleanliness that is appropriate for the handling of food that is being conducted;

(d) only use on exposed parts of his or her body bandages and dressings that are completely covered with a waterproofed covering;

(e) not eat over unprotected food or surfaces likely to come into contact with food; (f) not sneeze, blow or cough over unprotected food or surfaces likely to

come into contact with food; (g) not spit, smoke or use tobacco or similar preparations in areas in

which food is handled; and (h) not urinate or defecate except in a toilet‖.

―Food handlers use safe food handling procedures.‖ Clean Person

Are food handlers clean in appearance and wearing clothing appropriate for the handling of food being conducted? eg: wear aprons and suitable footwear.

Food handlers tie back long hair or wear appropriate hair covering? eg: hats or hair nets

If bandages and dressings are located on the hand, are they covered with a waterproof covering, eg: glove?

Fingernails clean and short and false nails and fingernail polish avoided?

Wearing of jewellery avoided or minimised (plain wedding bands may be acceptable depending upon workplace policy)?

Habits

Aall practicable measures taken to prevent unnecessary contact with ready-to-eat food? (eg: using tongs, gloves, paper barrier).

Food handlers ensure they do not eat over unprotected food or food surfaces?

Food handlers ensure they do not sneeze, blow or cough over unprotected food or food surfaces?

Food handlers ensure they do not spit, smoke or use tobacco or similar substances in food handling areas?

Hand Washing

Food handlers wash their hands:

o before commencing or recommencing handling food?

o whenever they are likely to be a source of contamination of food, eg: after handling garbage or performing cleaning duties?

o before handling ready to eat food and after handling raw food?

o after using the toilet?

o after smoking, coughing, sneezing, using a handkerchief/tissue, eating, drinking or using tobacco or similar substances?

o after touching their hair, scalp or a body opening?

Food handlers use the hand washing facilities provided? ie: use only the designated hand washing facilities, warm water, soap and single use towels.

21 FOOD BUSINESS - RESPONSIBILITIES

(16 & 18 of 3.2.2)

16(1) ―A food business must ensure the following persons do not engage in the handling of food for the food business where there is a reasonable likelihood of food contamination:


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(a) a person known to be suffering from a food-borne disease, or who is a carrier of a food-borne disease; and

(b) a person known or reasonably suspected to have a symptom that may indicate he or she is suffering from a food-borne disease‖.

16(2) ―A food business must ensure that a person who is known or reasonably suspected to be suffering from a condition and who continues to engage in the handling of food for the food business takes all practicable measures to prevent food contamination‖.

16(3) ―A food business may permit a person excluded from handling food in accordance with paragraph (1)(a) to resume handling food only after receiving advice from a medical practitioner that the person no longer is suffering from, or is a carrier of, a food-borne disease‖.

18(1) ―A food business must inform all food handlers working for the food business of their health and hygiene obligations under Subdivision 1 of this Division‖.

18(2) ―A food business must ensure that any information provided by a food handler in accordance with Subdivision 1 of this Division is not disclosed to any person without the consent of the food handler, except the proprietor or an authorised officer, and that the information is not used for any purpose other than addressing the risk of food contamination‖.

18(3) ―A food business must take all practicable measures to ensure all people on the food premises of the food business: (a) do not contaminate food; (b) do not have unnecessary contact with ready-to-eat food; and

(c) do not spit, smoke, or use tobacco or similar preparations in areas where there is unprotected food or surfaces likely to come into contact with food‖.

―Management ensures that food handlers are aware of and meet their health and hygiene responsibilities.‖ Health of persons who handle food

Does management ensure that food handlers that are either: o known to be suffering from food poisoning, or o known to be a carrier of a food poisoning disease, or o have a symptom that may indicate they may be suffering from food poisoning (eg:

vomiting and/or diarrhoea) do not engage in handling of food?

Does management only permit a food handler diagnosed as suffering from food poisoning, or as a carrier of a food poisoning disease, to resume handling food only after receiving advice from a medical practitioner that the person no longer is suffering from, or is a carrier of, a food poisoning disease?

Does management ensure that food handlers suffering from a condition, such as infected skin sores or discharges from the ear, nose or eye (eg: from colds, flu and other eye infections), take all practicable measures to prevent food being contaminated as a result of the condition? eg: completely cover infected skin lesions with bandages or dressings, use medication to dry up discharges.

Hygiene of all persons

Does management take measures to ensure that all people on the food premises (incl. food handlers, tradespeople, visitors, etc) do not contaminate food? eg: ensure people do not sneeze, blow cough or eat over food, provide protective clothing and hair covering, ensure people wash their hands before entering food processing areas.

Does management take measures to ensure people do not spit, smoke or use tobacco in food handling areas? eg: place signs alerting that smoking is not permitted.

NOTE: Food handlers are required to report to their supervisor if they:


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know or suspect they are suffering from a food-borne disease (14(1)(a));

know they are carrying a food-borne disease (14(1)(a));

are suffering from a condition and there is a possibility of food contamination occurring as a result of this condition (14(2)(a)); and

know or suspect they have contaminated food while handling it (14(3)). 22 ADEQUATE HAND WASHING FACILITIES

(17 of 3.2.2 and 14 of 3.2.3) 17(1) ―Subject to subclause (2), a food business must, for each food premises:

(a) maintain easily accessible hand washing facilities;

(b) maintain, at or near each hand washing facility, a supply of: (i) warm running water; and

(ii) soap; or (iii) other items that may be used to thoroughly clean hands;

(c) ensure hand washing facilities are only used for the washing of hands, arms and face; and

(d) provide, at or near each hand washing facility: (i) single use towels or other means of effectively drying hands

that are not likely to transfer pathogenic micro-organisms to the hands; and

(ii) a container for used towels, if needed‖.

17(2) ―Paragraph (1)(c) does not apply in relation to hand washing facilities at food premises that are used principally as a private dwelling if the proprietor of the food business has the approval in writing of the appropriate enforcement agency‖.

17(3) ―With the approval in writing of the appropriate enforcement agency, a food business that operates from temporary food premises does not have to comply with any of the requirements of paragraphs (1)(b)(i) or (1)(d) that are specified in the written approval‖.

―Hand washing facilities are adequate.‖

Hand washing facilities specifically designated as being for hand washing purposes only?

Hand washing facilities easily accessible at all times?

Hand washing facilities supplied with warm running water, soap and single use towels?

Container supplied near the hand washing facility for used towels?

Hand washing facilities adequate in size?

23 FOOD HANDLING – SKILLS & KNOWLEDGE

(3 of 3.2.2)

3(1) ―A food business must ensure that persons undertaking or supervising food handling operations have: (a) skills in food safety and food hygiene matters; and (b) knowledge of food safety and food hygiene matters, commensurate

with their work activities‖. ―Food handlers and their supervisors have appropriate skills and knowledge in food safety and food hygiene commensurate with their work activities.‖

Food handlers and their supervisors understand the principles of food safety and hygiene? eg: know the correct storage temperatures for potentially hazardous food, know that raw foods (eg: chicken) can cross-contaminate ready to eat foods, know the difference between detergents and sanitisers etc.

Food handlers and their supervisors have the ability to perform those tasks necessary to ensure the safety of the food? eg: able to determine if equipment is set at the right temperature, able to examine food to ensure it is cooked thoroughly, etc.


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Evidence of ongoing education of food handlers and their supervisors in food safety and hygiene? eg: in-house training, distribution of relevant documents, attendance at food safety courses, watching of relevant videos, etc.

PREMISES & HYGIENE

The design and construction of food premises must: (a) be appropriate for the activities for which the premises are used; (b) provide adequate space for the activities to be conducted on the food

premises and for the fixtures, fittings and equipment used for those activities;

(c) permit the food premises to be effectively cleaned and, if necessary, sanitised; and

(d) to the extent that is practicable: (i) exclude dirt, dust, fumes, smoke and other contaminants; (ii) not permit the entry of pests; and (iii) not provide harbourage for pests.

24 CLEANLINESS OF PREMISES, FITTINGS AND EQUIPMENT

(19 of 3.2.2)

19(1) ―A food business must maintain food premises to a standard of cleanliness where there is no accumulation of: (a) garbage, except in garbage containers; (b) recycled matter, except in containers; (c) food waste; (d) dirt; (e) grease; or (f) other visible matter‖.

19(2) ―A food business must maintain all fixtures, fittings and equipment, having regard to its use, and those parts of vehicles that are used to transport food, to a standard of cleanliness where there is no accumulation of: (a) food waste; (b) dirt; (c) grease; or (d) other visible matter‖.

―The premises is maintained to an acceptable standard of cleanliness.‖

Premises maintained so there is no accumulation of garbage, recycled matter, food waste, dirt, grease or other visible matter?

Fixtures, fittings and equipment maintained so there is no accumulation of food waste, dirt, grease or other visible matter?

Adequate space between and under fittings and appliances for cleaning?

Appliances on castors where possible to assist in cleaning?

Appropriate cleaning chemicals used for different surfaces?

Chemicals clearly labelled and used in accordance with the manufacturers instructions? 25 CLEANING & SANITIZING OF FOOD CONTACT ITEMS

(20 of 3.2.2)

20(1) ―A food business must ensure the following equipment is in a clean and sanitary condition in the circumstances set out below:


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(a) eating and drinking utensils — immediately before each use; and

(b) the food contact surfaces of equipment — whenever food that will come into contact with the surface is likely to be contaminated‖.

20(2) ―In subclause (1), a ‗clean and sanitary condition‘ means, in relation to a surface or utensil, the condition of a surface or utensil where it: (a) is clean; and (b) has had applied to it heat or chemicals, heat and chemicals, or other

processes, so that the number of micro-organisms on the surface or utensil has been reduced to a level that: (i) does not compromise the safety of the food with which it may

come into contact; and (ii) does not permit the transmission of infectious disease‖.

―All food contact surfaces and equipment are effectively cleaned and sanitised.‖

Eating and drinking utensils cleaned, sanitised and protected from contamination between uses?

Food contact surfaces of equipment cleaned and sanitised between being used for raw food and ready to eat food? eg: chopping boards, slicers, display units.

Cleaning In the food industry is a process that removes visible contamination such as food waste, dirt and grease from a surface. This process is usually achieved by the use of water and detergent. During the cleaning process, microorganisms will be removed but the cleaning process is not designed to destroy microorganisms. Sanitising Is a process that destroys microorganisms, thereby reducing the numbers of microorganisms present on a surface. This is usually achieved by the use of both heat and water, or by chemicals. Sterilising Is a process designed to destroy all microorganisms including microorganisms that have formed a protective coat — these protective coats are called spores. Eating and drinking utensils and food contact surfaces do not need to be sterilised. NOTE: To ensure that utensils or food contact surfaces are in contact with hot water at a

temperature of 77ºC for 30 seconds, hot water would need to be delivered to a sink at or above 77ºC and the sink would need to have a heating element in it to maintain the temperature of the water at least at 77ºC.

26 SUITABILITY / DESIGN / MAINTENANCE OF PREMISES, FITTINGS AND EQUIPMENT

(21 of 3.2.2 and 3,10,11 & 12 of 3.2.3)

21(1) ―A food business must maintain food premises, fixtures, fittings, equipment, and those parts of vehicles that are used to transport food, in a good state of repair and working order having regard to their use‖.

21(2) ―A food business must not use any chipped, broken or cracked eating or drinking utensils for handling food‖.

―The premises is designed and constructed in a way that is appropriate for the activities conducted.‖

Floors, walls and ceiling constructed of materials which are smooth, impervious and easy to clean?

Fixtures, fittings and equipment made of materials that enable easy and effective cleaning and that will not contaminate food?


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Fixtures, fittings and equipment easily accessible so they can be effectively cleaned and if necessary sanitised?

Adequate facilities such as refrigerators, food preparation equipment, sinks, benches etc to cope with demand?

Flow of product ensure that cross contamination is minimised (delivery – storage – preparation etc)?

―Fixtures, fittings and equipment are maintained in a good state of repair and working order.‖

Floors, walls & ceilings in maintained in good condition? eg: no flaking paint, broken glass, holes in walls, cracked tiling, etc.

Fixtures and fittings (eg: benches, sinks, cupboards, pipes) in good condition?

Chipped, broken or cracked eating or drinking utensils discarded so they cannot be used for handling food?

―Fixtures and fittings‖ Fixtures and fittings have not been specifically defined but they include such items as benches, shelves, sinks, hand washbasins and cupboards, whether permanently fixed in the premises or moveable. They also include light fittings, ventilation ducts, pipes and electric wiring. ―Equipment‖ Equipment includes all equipment used in handling food as well as equipment used to clean food premises or equipment. Examples of equipment used in handling food are refrigerators and coolrooms (including associated motors), bainmarie units, cooking and other processing equipment, and thermometers. Food vending machines are also equipment. Examples of equipment used to clean food premises or equipment are dishwashers, brooms, mops, buckets and hoses. ―Good state of repair‖

A ‗good state of repair‘ means that things are not broken, split, chipped, worn out, etc. ―Working order‖ ‗Working order‘ means that the thing must work. 27 TEMPERATURE MEASURING DEVICE

(22 of 3.2.2)

22 ―A food business must, at food premises where potentially hazardous food is handled, have a temperature measuring device that: (a) is readily accessible; and

(b) can accurately measure the temperature of potentially hazardous food to +/– 1oC‖.

―An accurate and suitable thermometer is on site where potentially hazardous food is handled.‖

Thermometer readily available?

Accurately measure to +/- 1oC?

Probe thermometer?

Business demonstrate the correct use of the thermometer?

Thermometer maintained in a good state of repair and working order? eg: flat batteries replaced, calibrated regularly, etc.

NOTE: The use of mercury thermometers and glass thermometers has not been prohibited. These

thermometers may be used, provided they are accurate to +/– 1ºC. If glass thermometers are used they should be encased in a shatterproof protector.

NOTE: There is no specific requirement for food businesses to use a thermometer to measure the

temperature of potentially hazardous food it handles on the premises. However, a thermometer will enable the food business to monitor the temperature of potentially


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hazardous food and hence ensure it is complying with the temperature requirements in the standard. Temperature requirements in this standard are:

food receipt (subclause 5(3))

food storage (subclause 6(2))

food processing step (subparagraph 7(1)(b)(ii))

food processing generally (subclause 7(2))

cooling (subclause 7(3))

reheating (subclause 7(4))

food display (subclause 8(5))

food transport (paragraph 10(b)). NOTE: Cleaning and sanitising the probe component of a thermometer should be carried out by:

wiping away any food waste or other visible contamination;

washing the probe with warm water and detergent;

sanitising using an appropriate sanitiser (alcoholic swabs are often used) or by using hot water (at least 77ºC or above);

rinsing with water if a sanitiser is used and rinsing is necessary (refer to instructions that accompany the sanitiser); and

allowing the probe to completely air dry or thoroughly drying with a single-use towel before reusing it.

28 USE OF ―SINGLE USE‖ ITEMS

(23 of 3.2.2)

23 ―A food business must: (a) in relation to all single use items, take all practicable measures to

ensure they do not come into contact with food or the mouth of a person if they are: (i) contaminated; or (ii) reasonably suspected of being contaminated; and

(b) in relation to single use items that are intended to come into contact with food or the mouth of a person: (i) take all practicable measures to protect them from the

likelihood of contamination until use; and (ii) not reuse such items‖.

―Single use items are used and disposed of safely.‖

Utensils (including eating and drinking utensils) equipment and packaging effectively protected from contamination? eg: dirt, chemicals, food waste, insects & rodents.

Single use items immediately discarded so that they cannot be reused?

29 CONTROL OF ANIMALS AND PESTS (24 of 3.2.2)

24(1) ―A food business must: (a) subject to paragraph (b), not permit live animals in areas in which food

is handled, other than seafood or other fish or shellfish; (b) permit an assistance animal only in dining and drinking areas and

other areas used by customers;

(c) take all practicable measures to prevent pests entering the food premises;

and

(d) take all practicable measures to eradicate and prevent the harbourage of pests on the food premises and those parts of vehicles that are used to transport food‖.

―Effective procedures are in place to keep the premises free of animals and pests.‖


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Doors, windows and other areas adequately sealed against entry of pests?

Adequate measures taken to eradicate and prevent the harbourage of pests on the food premises? eg: professional pest controller or using sprays, baits or traps.

Animals restricted from food preparation and storage areas? NOTE: An assistance animal means an animal referred to in Section 9 of the Disability

Discrimination Act 1992 of the Commonwealth. Section 9 of the Disability Discrimination Act 1992 refers to a guide dog, a dog trained to assist a person in activities where hearing is required and any other animal trained to assist a person to alleviate the effect of a disability. Persons with an assistance animal are permitted to take the animal with them into the dining and drinking areas of food premises and any other areas used by customers. However, assistance animals are not permitted in non-customer areas such as the kitchen.

NOTE: The food business must do all that it practically can to prevent pests from entering the food

premises. Practical measures that may be able to be taken include:

providing screens to doors and openings and repairing screens if they become damaged;

providing self-closing doors, double doors or air curtains at door entries; and

ensuring there are no holes or gaps in ceilings, walls and floors — note that holes may have been made to provide service pipes, wires, etc., to the premises and these holes may not have been sealed.

30 WATER SUPPLY ADEQUATE & POTABLE

(4 of 3.2.3)

4(1) ―Food premises must have an adequate supply of water if water is to be used at the food premises for any of the activities conducted on the food premises‖.

4(2) ―Subject to subclause (3), a food business must use potable water for all activities that use water that are conducted on the food premises‖.

―There is an adequate supply of water‖

Food premises have an adequate supply of potable water? ie: acceptable for drinking.

Water pressure and/or volume adequate to carry out food operations and cleaning and sanitising?

Food business demonstrate that the use of non-potable water will not adversely affect the safety of the food handled, where used for a specific purpose?

31 DISPOSAL OF SEWAGE & WASTEWATER

(5 of 3.2.3)

5 ―Food premises must have a sewage and waste water disposal system that (a) will effectively dispose of all sewage and waste water; and

(b) is constructed and located so that there is no likelihood of the sewage and waste water polluting the water supply or contaminating food‖.

―Sewage and wastewater is properly disposed of.‖

Food premises have a sewage and wastewater disposal system that effectively disposes of all sewage and wastewater? eg: does not jeopardise food safety through leaks, blockages, overflow, etc.

Dirty cleaning water properly disposed of into a sewer outlet? eg: outside gully trap, not to food/utensil sink.

Grease arrestor frequently cleaned out?

32 STORAGE OF REFUSE & RECYCLABLE MATTER


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(6 of 3.2.3)

6 ―Food premises must have facilities for the storage of garbage and recyclable matter that: (a) adequately contain the volume and type of garbage and recyclable

matter on the food premises; (b) enclose the garbage or recyclable matter, if this is necessary to keep

pests and animals away from it; and (c) are designed and constructed so that they may be easily and

effectively cleaned‖. ―Garbage and recyclable matter is properly and safely stored.‖

Facilities for the storage of garbage and recyclable matter (including waste cooking oil) adequate for the volume produced?

Facilities designed and constructed so they can be easily cleaned?

Bins designed to keep pests and animals away from the refuse?

Refuse removed at sufficiently frequent intervals?

Refuse stored in sealed containers within the bin?

Refuse bin located in a suitable location? 33 ADEQUATE VENTILATION AND LIGHTING

(7 & 8 of 3.2.3)

7 ―Food premises must have sufficient natural or mechanical ventilation to effectively remove fumes, smoke, steam and vapours from the food premises‖.

8 ―Food premises must have a lighting system that provides sufficient natural or artificial light for the activities conducted on the food premises‖.

―The premises has adequate ventilation.‖

Food premises have sufficient natural or suitable mechanical ventilation to effectively remove fumes, smoke, steam and vapours from the food premises?

―The premises has adequate light.‖

Sufficient natural or artificial light provided for the activities conducted on the food premises? eg: able to see whether areas and equipment are clean, inspect food, etc

Shatterproof fluorescent tubes or covers installed to ensure that lighting is not a potential source of contamination? ie: broken glass does not contaminate food

NOTE: Guidance on the design and installation of mechanical ventilation systems may be found in

Australian Standard 1668.2 The use of mechanical ventilation and air-conditioning in buildings 34 STORAGE OF PERSONAL EFFECTS/CHEMICALS

(15 of 3.2.3)

15(1) ―Food premises must have adequate storage facilities for the storage of items that are likely to be the source of contamination of food, including chemicals, clothing and personal belongings.

15(2) Storage facilities must be located where there is no likelihood of stored items contaminating food or food contact surfaces‖.

―There is adequate and safe storage for chemicals, clothing and personal belongings that may contaminate food.‖

Cleaning equipment, chemicals and other hazardous materials properly stored in an area separate (e.g. room or cupboard) to food preparation and storage?

Designated storage area provided for storing clothing and personal items, which is separate from food preparation and storage areas?


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Adequate storage provided for dirty linen? (eg: tea towels, aprons, etc) 35 ADEQUATE TOILET FACILITIES

(16 of 3.2.3)

16 ―A food business must ensure that adequate toilets are available for the use of food handlers working for the food business‖.

―There are adequate toilet facilities for food handlers.‖

Adequate toilets available for the use of food handlers?

Toilets opening into food preparation areas constructed in accordance with Part F4 of the Building Code of Australia?


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12.2 REQUEST TO FREEHOLD AIRPORT RESERVE

File No: PB/1/10

Responsible Executive Officer: Director Development, Regulatory and Infrastructure services

Reporting Author: Manager Statutory Planning




Attachment(s) 1. Copy of Management Order

2. Certificate of Title

PURPOSE For Council to consider making a request to the Department of Regional Development and Lands (RDL) to transfer Public Purpose Reserve R30948 ‗Karratha Airport‘, to the Shire of Roebourne Council in the form of freehold title. BACKGROUND The Karratha airport is located on 722.0599ha held as Public Purpose Reserve R30948 with Management vested in the Shire of Roebourne and conditional on uses being in accordance with the designated purpose of ―Airport (Karratha)‖ only. The council enjoys a power to lease for the designated purpose (or sublease or licence) for a term not exceeding 42 years subject to the consent of the Minister for Lands. The council currently has several lease agreements in place for activities considered to be in accordance with the ‗airport‘ purpose. In November 2009 the state government launched the Pilbara Cities Vision to build vibrant cities that offer economic and social sustainability from one generation to the next. In accordance with that initiative the Council may wish to examine benefits of freehold tenure in order to allow for rationalisation and development of the asset in the interests of the community and in the context of expected growth. The Council has the ability to request RDL to transfer the Airport Reserve to the Shire of Roebourne in the form of freehold title thereby opening up the potential for development and commercial enterprise that is currently constrained by the terms of the Reserve Management Order. LEVEL OF SIGNIFICANCE The transfer to the Shire of Roebourne of freehold title to 722.0599 ha of land has a high level of significance in terms of the cost of the land transaction and the development potential associated with freehold title. COUNCILLOR/OFFICER CONSULTATION Informal discussion between Council Executives and Councillors has taken place around the desirability of seeking freehold title of the airport.


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COMMUNITY CONSULTATION No consultation has been undertaken with the community at large on the matter of seeking freehold title to the airport land holding. STATUTORY IMPLICATIONS RDL must consider the request for freehold title and where supported, undertake the process of transferring the land to freehold title. POLICY IMPLICATIONS Karratha Airport Master Plan Shire of Roebourne Town Planning Scheme No. 8 (2000) as amended. Shire of Roebourne Strategic Plan 2009 - 2013 The Council would be required to initiate a scheme amendment to rezone the subject land and determine any special development and land use controls that should apply to the rezoned land. Amendments to the Karratha Airport Master Plan would also be required. Council Officers are currently in the process of preparing the brief to update the Master Plan which is to include a Land Use Plan and Strategy to enable and guide future development and opportunities at the Airport. FINANCIAL IMPLICATIONS While formal cost benefit analysis has not been carried out there are some obvious costs and benefits which should be fully considered and weighted before coming to a decision to seek freehold title. The most obvious benefit is the ability to establish high yielding land development and uses which are not provided for within the scope of the Reserve Management Order. The most obvious cost is the cost of land purchase which is to be determined at a percentage of the market value by RDL. A staff member at RDL has advised that the cost of the freehold land transfer would be determined at the unimproved market value as determined by a registered land Valuer. The purchase price is likely to be a factor in the extent of the Reserve land holding that the council would seek to purchase and would be informed in part by the type and intensity of development that could occur on that land. The council would also be responsible for the cost of obtaining the land valuation and all administrative costs associated with the land transaction. STRATEGIC IMPLICATIONS The Karratha Airport currently has an asset value in excess of $60 million dollars. The airport land holding and infrastructure along with established business uses constitutes a major strategic asset. The airport services the resource industry and the major population in and around Karratha. In the context of the growth planned for Karratha, full control of the airport asset would ensure greater flexibility with regard to development decisions on the airport estate and increased certainty and security for the Shire of Roebourne Council as the administering body.


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RISK MANAGEMENT CONSIDERATIONS There is a risk that the State will not wish to relinquish control of a key strategic land asset. ISSUES Economic Issues Certainty of tenure and control over development is key to attaining economic sustainability for the Shire of Roebourne. This is brought into sharp focus in the context of the growth predicted in Karratha. Social Issues Should RDL agree to the freehold transfer of the reserve to the Shire the community will be assured of a higher yielding asset and reinvestment of the returns to further develop the asset. The ability for council to control development may enable other uses of the land to be considered which are not consistent with the current Management Order including short stay or transient workforce accommodation. In summary the Airport location may be highly suitable for further development due to the proximity to the town of Karratha, the existing and future employment and the relatively simple development process should suitable land be identified for such development. Environmental Issues Appropriate land uses and controls will be considered through the Scheme Amendment and Strategic Planning process for the airport. Cultural & Heritage Issues The Shire of Roebourne may be required to seek heritage clearance in accordance with section 18 of the Aboriginal Heritage Act 1972 if any significant heritage features are located on the land.

IMPACT ON CAPACITY There will be minimal impact on staff capacity to carry out the administrative duties associated with the request for freehold. However considerably more time will be required to undertake the Scheme Amendment and strategic planning required to support the land use.



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OPTIONS: Option 1 As per Officers recommendation. Option 2 That Council by Simple Majority RESOLVES to:

1. Refuse to instruct the Chief Executive Officer to enter into negotiations with the Department of Regional Development and Lands to consider the transfer of Reserve 30948 to the freehold ownership of the Shire of Roebourne Council.

2. Instruct the Chief Executive Officer to carry our further analysis of the costs and benefits of the transfer of the airport reserve to freehold title and report back to the October Ordinary Council meeting.

CONCLUSION The transfer of Reserve 30948 to the freehold ownership of the Shire of Roebourne would provide the Council with the flexibility and certainty necessary for further investment and development of the airport estate not currently provided for within the scope of the existing management order. Preliminary viability analysis suggests the use of the airport land for other suitable developments such as accommodation could provide significant cost benefits to Council. The cost of the land transaction is unknown and should be determined before a request is made for freehold tenure. Further cost benefit analysis is considered necessary in order to determine the relative costs and benefits of seeking freehold tenure.


That Council by Simple Majority RESOLVES to Instruct the Chief Executive Officer to enter in to negotiations with the Department of Regional Development and Lands to consider transfer of all or part of Reserve 30948 being all that land contained in Lot 300 on DP41931, Lot 302 on DP41933, Lot 86 on DP213104, Lot 100 on DP21315, Lot 4229 on DP 188048 and Lot 99 on DP21315, otherwise referred to as the Karratha Airport to the freehold ownership of the Shire of Roebourne.


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13 STRATEGIC PROJECTS & BUSINESS

13.1 FRANK BUTLER COMMUNITY CENTRE - BUDGET AMENDMENT

File No: CP.167, CP.196

Responsible Executive Officer: Director Strategic Projects

Reporting Author: Strategic Projects Administration Coordinator


Applicant/Proponent: Belinda Tussler, Strategic Projects Administration Coordinator


Attachment(s) Nil

PURPOSE For Council to consider an amendment to the 2011/12 Budget for an increase in capital expense and in operational income to the Frank Butler Community Centre (formerly known as Bulgarra Community Centre). BACKGROUND At the Ordinary Council Meeting 16 August 2010 (via resolution 151275) Council established the Bulgarra Community Centre Project Budget to be $3,400,000 in 2010/11 and $3,400,000 in 2011/12. With the conclusion of the previous Bulgarra Community Centre Design contract the Project Budget was reduced from $6,800,000 to $6,400,000 to allow Council to account for the expenses relating to the previous project. In Pre-Budget calculations carried out in May 2011 and further to Council having awarded the Design and Construction tender, the Project Budget was reviewed down from $6,200,000 to $4,949,482. The forecast expense for 2010/11 was $925,413, with the remaining expense of $4,024,069 budgeted in 2011/12. The actual costs incurred for 2010/11 were less than expected with a total of $423,466 in total expenses incurred to 30 June 2011. This has resulted in the Project Budget being reduced by $501,947 as the expense that was forecast to 30 June 2011 will now be incurred in 2011/12 where it has not been budgeted.


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The following table details the movements in this Project Budget:

Bulgarra Community Centre Total Project Budget - as per OCM 16 August 2010 $6,800,000

Less Terminated Bulgarra Community Centre Design Fees and Charges -$400,000

Total Project Budget $6,400,000

Forecast Project Expenditure 2010/11 $925,413

Adopted Project Budget 2011/12 $4,024,069

Revised Project Budget $4,949,482

Actual Project Expenditure 2010/11 $423,466

Required Project Budget 2011/12 $4,526,016

Amendment required $501,947

A further review has also identified that not all confirmed funding has been budgeted for. As a result the effect of increasing the capital expense in the 2011/12 Annual Budget Surplus/Deficit will be minimal due to the omission of grant funding from the 2011/12 budget deliberations. The 2011/12 Budget for grant income from Country Local Government Fund (CLGF) and Community Sporting & Recreation Facilities Fund (CSRFF) were not included in 2011/12 Annual Budget calculations. The following table details the confirmed grant funding for the Frank Butler Community Centre.

Frank Butler Centre Project Funding

Forecast Received to

30 June 2011 2011/12 Budget Total

Pilbara Development Commission - Pilbara Fund $354,000

$354,000

Country Local Government Fund (CLGF) $989,836 $761,000 $1,750,836

Community Sporting & Recreation Facilities Fund (CSRFF) $936,056 $936,056

$1,343,836 $1,697,056 $3,040,892

With the increase in capital expenditure and the increase in grant income the impact on the 2011/12 Annual Budget is a reduction in Transfers from Reserve of $493,067 and a nil impact on the forecast Surplus/Deficit.

Net Effect Increase Capital Expense Job 933806 -$501,947

Increase Operating Income GL 338702 $995,014

Decrease Capital Income GL 338854 -$493,067

2011/12 Annual Budget Surplus/Deficit $0

LEVEL OF SIGNIFICANCE The significance of this decision is minimal as it seeks to address an error in the Annual Budget process by correcting an understatement of capital expense and an understatement of grant income, thereby resulting in a nil effect on the 2011/12 Budget Surplus/Deficit.


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COUNCILLOR/OFFICER CONSULTATION Meetings have been undertaken with the Project Manager, Director of Strategic Projects and Executive Manager Corporate Services to ensure all requirements are met to deliver the project to the required standard and within Council‘s policy and statutory budget requirements. COMMUNITY CONSULTATION No community consultation is required as this is an internal process to ensure the correct allocation of income and expense. STATUTORY IMPLICATIONS As per Local Government Act 1995 section 6.8 changes to budgets need to be authorised in Advance by resolution.

A local government is not to incur expenditure from its municipal fund for an additional purpose except where the expenditure – 1. (a) is incurred in a financial year before the adoption of the annual budget by the

local government; 2. (b) is authorised in advance by resolution; or

(c) is authorised in advance by the mayor or president in an emergency. Council is required to consider the budget amendment to enable this project to be completed. POLICY IMPLICATIONS CE1 – Financial Request for Unbudgeted Items applies. FINANCIAL IMPLICATIONS With the increase in capital expenditure and the increase in grant income the impact on the 2011/12 Annual Budget is a reduction in Transfers from Reserve of $493,067 and a nil impact on the forecast Surplus/Deficit. STRATEGIC IMPLICATIONS The provision of this facility is in accordance with Council‘s Strategic Plan 2009-2013:

Key Goal One - Communities Objective: Providing a range of appropriate facilities that reflect the

demography of the communities. Initiatives: Ensure the Bulgarra Community Facility is constructed and

functioning. RISK MANAGEMENT CONSIDERATIONS Nil. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues Completion of this facility to a high standard will provide a much anticipated community facility. Environmental Issues There are no environmental issues related to this matter.


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Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY Nil.

RELEVANT PRECEDENTS There are no relevant precedents related to this matter. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Absolute Majority

OPTIONS: Option 1 As per officers recommendation. Option 2 That Council does NOT APPROVE the amendment to the 2011/12 Annual Budget and the Frank Butler Community Centre Project Budget is reduced to $4,447,535.

CONCLUSION The forecast expense to be incurred for the Frank Butler Community Centre to 30 June 2011 was not as high as had been anticipated; this has resulted in an effective reduction of the Project Budget due to all expected expenses not being budgeted in 2011/12. With the increase in capital expenditure to bring to Project Budget to the May revision figure and the increase in grant income previously unbudgeted the impact on the 2011/12 Annual Budget is a reduction in Transfers from Reserve of $493,067 and a nil impact on the forecast Surplus/Deficit.


That Council by Absolute Majority pursuant to Section 6.8 of the Local Government Act 1995 RESOLVES to increase the capital expenditure of the Frank Butler Community Centre Project Job number 933806 to $4,526,016, increase operational grant income Account number 338702 to $995,014 and reduce capital income Account number 338854 (transfers from reserve) to $493,067 resulting in a nil impact on the forecast Surplus/Deficit.


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13.2 KARRATHA AIRPORT CARPARK PROJECT - BUDGET AMENDMENT

File No: TT81

Responsible Executive Officer: Director Strategic Projects and Business

Reporting Author: Director Strategic Projects and Business


Applicant/Proponent: Nil


Attachment(s) Nil

PURPOSE For Council to consider an amendment to the 2011/12 Project Budget for an increase in capital expense and a transfer from reserve to the Karratha Airport Car Park Project budget BACKGROUND At the Ordinary Council Meeting in April 2011, Council re-established the Karratha Airport Car Park Project at $6,982,747. In Pre-Budget calculations carried out in May 2011, it was anticipated that the project would be completed by the 30th June thus not requiring a budget allocation in the 2011/2012 financial year. Whilst the contract works have essentially been completed additional project expenses to complete the project including landscaping and implementation of the paid parking system are still required. Additionally a final claim has been received from the contractor for works including works completed since the 1st July. To complete the project, Council is required to consider a budget amendment to include the balance of the project budget in the 2011/2012 financial year. As the project was funded via the Reserve, it is recommended that the same apply. The following table details the balance the requires a budget amendment

Karratha Airport Parking Project Budget $6,982,747

Forecast Project Expenditure up to 30 June 2011 $6,734,553

Required Project Budget 2011/12 $248,194

LEVEL OF SIGNIFICANCE The significance of this decision is minimal as it seeks to address a project accounting issue resulting in a reduction in transfer from the Airport reserve in 2010/2011 and increase in 2011/2012. As a transfer from reserve this will result in a nil effect on the 2011/12 Budget Surplus/Deficit. COUNCILLOR/OFFICER CONSULTATION Meetings have been undertaken with the Project Manager, Director of Strategic Projects and Business and Executive Manager Corporate Services to ensure all requirements are met to deliver the project to the required standard and within Council‘s policy and statutory budget requirements.


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COMMUNITY CONSULTATION No community consultation is required as this is an internal process to ensure the correct allocation of expense. STATUTORY IMPLICATIONS As per Local Government Act 1995 section 6.8 changes to budgets need to be authorised in Advance by resolution.

A local government is not to incur expenditure from its municipal fund for an additional purpose except where the expenditure – 3. (a) is incurred in a financial year before the adoption of the annual budget by the

local government; 4. (b) is authorised in advance by resolution; or

(c) is authorised in advance by the mayor or president in an emergency. Council is required to consider the budget amendment to enable this project to be completed. POLICY IMPLICATIONS CE1 – Financial Request for Unbudgeted Items applies. FINANCIAL IMPLICATIONS With the increase in capital expenditure the impact on the 2011/12 Annual Budget is a increase in Transfers from Reserve of $248,194 and a nil impact on the forecast Surplus/Deficit. STRATEGIC IMPLICATIONS The provision of this facility is in accordance with Council‘s Strategic Plan 2009-2013. RISK MANAGEMENT CONSIDERATIONS Council has a contractual obligation to meet costs associated with the contract to construct the Karratha Airport Car Park. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY Nil.

RELEVANT PRECEDENTS There are no relevant precedents related to this matter. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter.


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VOTING REQUIREMENTS Absolute Majority

OPTIONS: Option 1 As per officers recommendation. Option 2 That Council does NOT APPROVE the amendment to the 2011/12 Annual Budget

CONCLUSION The forecast expense to be incurred for the Karratha Airport Car Park Project to 30 June 2011 is $6,734,553. With the balance of the capital expenditure of $248,194 to complete the project required the impact on the 2011/12 Annual Budget is an increase in Transfers from Reserve of $248,194 thus resulting in a nil impact on the forecast surplus/deficit.


That Council by Absolute Majority pursuant to Section 6.8 of the Local Government Act 1995 RESOLVES to increase the capital expenditure of the Karratha Airport Car Park Project Job number 946004 to $248,194 and increase capital income Account number 460851 (transfers from reserve) to $248,194 resulting in a nil impact on the forecast surplus/deficit.


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13.3 REQUEST TO WAIVE WASTE FEES AND CHARGES SALVATION ARMY KARRATHA

File No: WM.2

Responsible Executive Officer: Director of Business & Strategic Projects

Reporting Author: Manager Waste Services


Applicant/Proponent: Gerald Mitchell, Captain The Salvation Army Karratha

Disclosure of Interest: NIL

Attachment(s) Letter Dated 14th July 2011 from Gerald Mitchell to Collene Longmore.

PURPOSE To consider a waiver of Fees and Charges for the Salvation Army Karratha for disposal of dumped and unsaleable items at the 7 Mile Waste Facility. BACKGROUND The Salvation Army Karratha (SAK) has approached the Council through a letter dated 14th July 2011 (attached) requesting exemptions to Fees and Charges relating to disposal of waste at the 7 Mile Waste Facility. SAK receives ―dumped‖ and unsaleable items at their drop off facility from residents rather than taking the items to the 7 Mile Waste Facility where there is no charge for such items. This action from residents stretches the resources of SAK resulting in SAK disposing three or more trailer loads of waste per week. As SAK are an organisation and waste is being generated from their place of business they are charged a fee in accordance with Councils fees and charges. Historically Council has considered alternative arrangements as opposed to waiving of fees, that being either providing a discount (or discounted rate for not for profit organisations), a contribution equivalent of fees paid per annum or a deferment of charges for a later period. In this instance a waiver has been requested which would result in no external financial transaction occurring. If supported, Waste Services would be required to collate the value of disposal at the 7 Mile Waste Facility up to the nominated value. An internal credit for the value on the account would then occur up to the nominated value. The vehicles and trailers used for transporting the waste will need to be identified (license plates) by SAK to be identified through Councils weighbridge system. It should also be noted that the SAK utilise commercial carriers to deliver waste to the 7 Mile Waste Facility. As charges are applicable to the carrier as opposed to the client, this issue is a factor in considering how Council may elect to support or otherwise the request of SAK.


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LEVEL OF SIGNIFICANCE The consequences of supporting the waiving of fees may raise the issue of other not for profit organisations seeking similar financial support. Funding arrangements already exist through various Donations, Sponsorship and Community Funding Rounds that are advertised through the Shire‘s Community Services Department for groups to make application however in this instance no application was received for Council to consider. COUNCILLOR/OFFICER CONSULTATION Officer consultation has occurred with the Director Community & Corporate Services, Director Business & Strategic Projects, CEO and the Manager Corporate Compliance. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS Council has the ability to defer, provide discounts, write-off or waive debts in accordance with section 6.12 of the Local Government Act 1995:

6.12. Power to defer, grant discounts, waive or write off debts

(1) Subject to subsection (2) and any other written law, a local government may —

(a) when adopting the annual budget, grant* a discount or other incentive for the early payment of any amount of money;

(b) waive or grant concessions in relation to any amount of money; or

(c) write off any amount of money,

which is owed to the local government.

* Absolute majority required.

(2) Subsection (1)(a) and (b) do not apply to an amount of money owing in respect of rates and service charges.

(3) The grant of a concession under subsection (1)(b) may be subject to any conditions determined by the local government.

(4) Regulations may prescribe circumstances in which a local government is not to exercise a power under subsection (1) or regulate the exercise of that power.

POLICY IMPLICATIONS CS6 –Donations, Sponsorships & Community Funding – Options exist through this policy to request for community sponsorship or a one off donation or an annual community sponsorship. FINANCIAL IMPLICATIONS The potential loss of revenue to Council is estimated to be up to $10,000 for the 2011/12 financial year based on the estimate provided by SAK. Council has not budgeted for any waiving of fees within the waste services budget. STRATEGIC IMPLICATIONS There are no strategic implications. RISK MANAGEMENT CONSIDERATIONS The risk to Council is the unknown quantity of organisations in a similar situation such as SAK and therefore further requests that may be received.


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ISSUES Economic Issues The impact on SAK is estimated to be up to $10,000 per year in waste fees as well as the additional internal operational costs of three or more deliveries of waste per week. Social Issues The impact on a Non for Profit Organisation such as SAK to continue to pay the current fees and charges applicable to the deposit of waste to Councils facility may mean less services being provided to the local community as a whole. Environmental Issues The SAK provide a community service in receiving surplus and unwanted household goods for redistribution and resale thus in part alleviating illegal dumping of waste through out the township of Karratha. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.


RELEVANT PRECEDENTS No similar practices have been provided before and waiving fees for the SAK would be setting a precedent for other not for profit organisations. The fact that there are alternative funding arrangements for not for profit organisations by way of grant programs as well as support offered in the areas of community rubbish/waste through various Department budgets, this type of request is likely to create a precedent. DELEGATED AUTHORITY There is no delegated authority for waiving of Waste Services Fees and Charges VOTING REQUIREMENTS Absolute Majority if there is a budget variation or request to waiver fees. OPTIONS: Option 1 As per Officers recommendation. Option 2 That Council by Absolute Majority pursuant to Section 6.12 of the Local Government Act 1995 RESOLVES NOT TO WAIVE the Shire of Roebourne Waste Services fees and charges for the Salvation Army Karratha for waste deposited at the 7 Mile Waste Facility.


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CONCLUSION Should Council wish to waive Waste services fees and charges in this instance a Council resolution is required. The advice, discussions and recommendations from senior staff is that typically the Salvation Army should apply for an annual community sponsorship grant to offset these costs should this be an ongoing issue. As the request has been received post the 2011/2012 budget adoption it is recommended that fees be waivered in this instance only up to a value of $10,000 to Salvation Army to accommodate disposal of dumped and unsaleable items with trailer and vehicle waste deposited to the 7 Mile Waste Facility. It is recommended that only goods delivered by trailer be supported as commercial carriers are typically charged direct for disposing of similar goods at the 7 Mile Waste Facility and at a higher fee than that charged to goods delivered by trailer.


That Council by Absolute Majority pursuant to Section 6.12 of the Local Government Act 1995 RESOLVES to WAIVE fees and charges to the Salvation Army, Karratha for the disposal of dumped and unsaleable waste at the 7 Mile Waste Facility up to a value of $10,000 in the 2011/2012 financial year subject to items being disposed of by means of vehicle and trailers.


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14 ITEMS FOR INFORMATION ONLY

INFORMATION ONLY ITEMS - JUNE 2011 Responsible Officer: Chief Executive Officer Author Name: PA to the CEO Disclosure of Interest: Nil

REPORT PURPOSE

To advise Council of the information items for June 2011. Background None Issues None Options None Policy Implications There are no relevant policy implications pertaining to this matter. Legislative Implications There are no relevant legislative implications pertaining to this matter. Financial Implications There are no financial implications resulting from this report. Conclusion None Voting Requirements Simple.

RECOMMENDATION That Council note the following information items:

14.1 Shire President‘s Mail – July 2011

14.2 Register of Documents Stamped with the Shire‘s Common Seal

14.3 Councillor Representatives on Organisations

14.4 Tabled Correspondence

14.5 Budget Amendments for period ending 30 July 2011

14.6 Non-Statutory Donations for period ending 30 July 2011

14.7 Building Statistics – July 2011

14.8 Planning Decisions Issued – 2 July – 2 August 2011

14.9 Community Safety Coordinator – Projects Update


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14.1 SHIRE PRESIDENT‘S MAIL – JUNE 2011

Responsible Officer: Chief Executive Officer Author Name: PA to the CEO Disclosure of Interest: Nil

REPORT Incoming correspondence for the Shire President REPORT Incoming correspondence for the Shire President

Date From Subject Details

29/07/2011

ANONYMOUS CONCERN IN RELATION TO KARRATHA AQUATIC CENTRE - CONCERNED RESIDENT - NO NAME

29/07/2011

FRIENDS OF THE THEATRE Walkington Theatre Update


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14.2 REGISTER OF DOCUMENTS STAMPED WITH THE SHIRE OF ROEBOURNE COMMON SEAL


REPORT PURPOSE

To advise Councillors of documents, as listed below, that have been stamped with the Common Seal of the Shire of Roebourne since the last Council Meeting.

08/07/2011 County Arts WA Inc and the Shire of Roebourne – 2011 WA Interstate tour of Project X by RAW Dance Company

18/07/2011 Town Planning Scheme No.8 Amendment No.23 (Whickham)

25/07/2011 Town Planning: Development Plan LOT 500 Madigan Road, Baynton

25/07/2011 Deed of Novation for the contract between Pindan and the Shire of Roebourne for the Design and Construct of Karratha Leisure Complex

25/07/2011 Contract Agreement between Pindan and the Shire of Roebourne for Design and Construct of the Karratha Leisure Complex

26/07/2011 Capital Funding Agreement for the Karratha Leisure Complex Joint Use Facilities


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14.3 COUNCILLOR REPRESENTATIVES ON ORGANISATIONS


REPORT Below is the listing of Councillor Portfolios and Representatives on Organisations within the Shire of Roebourne, both internal and external groups.

External Committees:

EXTERNAL COMMITTEE DIVISION & STAFF MEMBER [if applic]

COUNCILLOR

Nor West Jockey Club Committee Community and Corporate Services Cr Fiona White-Hartig

Pilbara Regional Council (PRC) Chief Executive Officer Cr Lockwood & Cr Hipworth, Cr White-Hartig & Cr Smeathers as proxies

Pilbara Regional Road Group CEO & Infrastructure Services Cr Lockwood & Cr Hipworth

Resource Industry Advisory Group Chief Executive Officer, Community and Corporate Services,

Development and Regulatory Services & Infrastructure Services

Cr Lally, Cr White-Hartig & Cr Hipworth

Visitor Centre(s) Committees Community and Corporate Services Cr Hipworth & Cr Bailey

Walkington Theatre Management Committee

Community and Corporate Services Cr Smeathers

West Pilbara Communities for Children Consortium

Community and Corporate Services Cr Vertigan & Cr Smeathers as proxy

Roebourne Advisory Group Community and Corporate Services Cr Bailey, Cr White-Hartig & Cr Pritchard

Internal Portfolio‘s:

INTERNAL PORTFOLIO’S COUNCILLOR

Community and Corporate Services Cr Lewis, Cr Smeathers, Cr Vertigan & Cr Pritchard

Financial Services Cr Lally & Cr Lockwood

Development and Regulatory Services Cr Bailey, Cr Hipworth & Cr White-Hartig

Infrastructure Services Cr Hipworth & Cr Lally


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14.4 TABLED CORRESPONDENCE

Responsible Officer: Chief Executive Officer Author Name: Minute Secretary Disclosure of Interest: Nil

REPORT

Tabled correspondence for Councillors information:

Date From Subject Details

21/07/2011 QUINNTESSENTIAL MARKETING CONSULTING PTY LTD)

PEOPLEPULSE SERVICE AGREEMENT - QUINNTESSENTIAL MARKETING CONSULTING PTY LTD (COMMENCED 16 MAY 2011) - 12 MONTH LICENCE

26/07/2011 AUSTRALIAN BUREAU OF STATISTICS INFORMATION IN RELATION TO 2011 CENSUS OF POPULATION AND HOUSING - KIT DESIGNED TO ASSIST WITH ENQUIRIES FROM THE PUBLIC - AUSTRALIAN BUREAU OF STATISTICS (ABS)

26/07/2011 MINTER ELLISON LAWYERS WAD 127/97 YABURARA AND MARDHUDUNERA NATIVE TITLE CLAIM - REQUEST IF SHIRE OF ROEBOURNE WOULD LIKE MINTER ELLISON TO MAINTAIN A HIGH LEVEL WATCHING BRIEF OVER THIS MATTER

26/07/2011 POLICE WA - STATE TRAFFIC OPERATIONS DIVISION

PERMIT ISSUED BY WA POLICE (STATE TRAFFIC OPERATIONS) - KARRATHA DAMPIER LIONS CLUB - FESTIVAL FLOAT PARADE ON 30 JULY 2011 (HELEN HALL)

28/07/2011 DEPARTMENT OF PLANNING COPY OF TOURISM PLANNING BULLETIN 83 - PLANNING FOR TOURISM ENDORSED BY WESTERN AUSTRALIAN PLANNING COMMISSION 24 MAY 2011 - COMMENTS SOUGHT FROM SOR

28/07/2011 AUSTRALIAN BUREAU OF STATISTICS INFORMATION IN RELATION TO 2011 CENSUS OF POPULATION AND HOUSING - REQUEST SOR RAISE AWARENESS OF CENSUS - AUSTRALIAN BUREAU OF STATISTICS (ABS)

29/07/2011 WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION

FINANCIAL REPORT FOR YEAR ENDING 31 MAY 2011 (3 COPIES) - WALGA

24/05/2011

WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION (WALGA)

PLANNING AND BUILDING - DRAFT STATE PLANNING POLICY 2.5 - AGRICULTURAL AND RURAL LAND-USE PLANNING AND DRAFT DEVELOPMENT CONTROL POLICY 3.4 - SUBDIVISION OF RURAL LAND - WAPC - COMMENT PERIOD EXTENDED UNTIL 17 JUNE 2011

29/07/2011 DEPARTMENT OF LOCAL GOVERNMENT

ADVICE FROM DEPARTMENT OF LOCAL GOVERNMENT - NEW CONTACT DETAILS - MOVED TO NEW OFFICE ACCOMMODATION - 140 WILLIAM STREET PERTH - MAILING ADDRESS TO REMAIN GPO BOX R1250 PERTH WA 6844 MAY 2011


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14.5 BUDGET AMENDMENTS FOR THE PERIOD ENDING 30 JUNE 2011

File No: JUN11

Responsible Officer: Executive Manager Corporate Services

Author Name: Management Accountant


REPORT To provide Council with a report on adopted amendments to the original budget and the anticipated effect of those amendments on the surplus/deficit position at the end of the year.

Shire Of Roebourne Budget Amendments

For The Period Ending 30 June 2011

Date Of Meeting

Res Number

Account Number Description

Expenditure Increase / (Decrease)

Income Increase / (Decrease)

New Surplus /(Deficit)

$ $ $

Original Budget Closing Estimate 0

19-Jul-10 15219 314200 Lions Club-FeNaClNG children's activities 10,000

(10,000)

20-Sep-10 151292 314772 Karratha Community Celebration Income not Budgeted 10/11

120,000 110,000

20-Sep-10 151292 314207 Karratha Community Celebration Expense not Budgeted 10/11 129,000

(19,000)

20-Sep-10 151293 404411 Write-off Commercial Rubbish Debt by Alvar Distributors Pty Ltd 564

(19,564)

20-Sep-10 151297 308705 Lottery West Grant Conservation of Cultural Heritage Create Income account

37,590 18,026

20-Sep-10 151297 308205

Lottery West Grant Conservation of Cultural Heritage Create Expense account 37,590

(19,564)

20-Sep-10 151301 332503 Reallocate Budget Capital Funds Cossack

18,000 (1,564)

20-Sep-10 151301 332504 Reallocate Budget Capital Funds Cossack 18,000

(19,564)

15-Oct-10 151354 460204 Commit Contribution to funding Narcotic Detection Dog Operations new activity (15,500)

(4,064)

15-Nov-10 151395 various 1st Quarter Budget Review Amendments 25,000

(29,064)

15-Nov-10 151379 206000 Chief Executive Officer Remuneration Review 21,120

(50,184)

06-Dec-10 151442 Various Reallocate Budget Capital funds- Bulgarra Sporting Precinct amendments 339,433

(389,617)

06-Dec-10 151442 Various Reallocate Budget Capital funds- Bulgarra Sporting Precinct amendments (339,433)

(50,184)

20-Dec-10 151454 Various Debtors Write-offs December 2010 3,465

(53,649)

20-Dec-10 151448 Adjustment of Opening Surplus/(Deficit) after Audit carried forward 1 July 2010 2,195,236


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20-Dec-10 151448

Restricted Surplus Accrued Interest on Loan & Salaries & Wages, Unspent Loan & LSL Cash Backed 30 Jun 10 Cfwd 1,790,322

351,265

Contd.

Date Of Meeting

Res Number





20-Dec-10 151469 432506/ 432856

Memorandum of Understanding-Recycled Water Supply (effluent re-use scheme) 200,000 200,000 351,265

20-Dec-10 151473 Various

Budget Amendments to undertake kerb maintenance works in Roebourne new Job number 642803 100,000 100,000 351,265

20-Dec-10 151478 933400/ 933402

Reallocate surplus funds to new account for Roebourne Hall aesthetic works 0

351,265

20-Dec-10 151478 933402/ 338851

Contribute additional $75,000 funding for Roebourne Hall aesthetic works 75,000 75,000 351,265

20-Dec-10 151484 911002/ 911051

Reallocate New Portable Admin Bldg Car park works $25,800 from 911002 to new Job 911051 to record capital asset under correct category 0

351,265

14-Feb-11

151505 Various Budget Amendments Agenda Item Various Account and Job Reallocations 113,000 93,000 331,265

14-Feb-11 151517 933806/ 934050

Reallocate $15,000 to allow the Bulgarra Precinct electrical upgrade expenses to be recorded correctly 15,000 15,000 331,265

21-Mar-11 151546 various 2nd

Quarter Budget Review Amendments (11,241,248) (11,619,599) (47,086)

21-Mar-11 151572 various

Amendment of $170,000 for the 2010/2011 Financial Year to achieve the transformational process (New account 250000) 170,000 170,000 (47,086)

18-Apr-11 151597 314200

To reallocate $10,000 from provision of community organisations seed funding to the Shire President‘s Flood Appeal 10,000 10,000 (47,086)

18-Apr-11 151599 460506/ 946008

Quotation received to Install CCTV system for management and security of the paid parking system, reallocated from 946015 project 50,000

(97,086)

18-Apr-11 151599 460506/ 946015

As above – Extent of GSE area not required as originally proposed (50,000)

(47,086)

18-Apr-11 151603 460506/ 946014

Car park upgrade and assoc. Works required budget variation to reflect the revised project budget – reallocated from airport projects (1,000,000)

1,047,086

18-Apr-11 151603 946007 As Above (572,747)

1,619,833

18-Apr-11 151603 946004 As Above Increase Car park Project to revised Budget 1,572,747

(47,086)

18-Apr-11 151603 206009

Include a provision of $10,000 to undertake the independent audit investigation into the process and financial management of the Karratha Airport Car Park project 10,000

(57,086)

16-May-11 151619 330200

Reduce 10/11 annual budget by $98,660.44 being annual contrib. To TAFE and reallocate funds in relation to Karratha Library to offset costs incurred by Walkington Theatre (98,660.44)

41,574.44

16-May-11 151619 312200

Reallocate funds of $104,224.46 to support ongoing operations of the Walkington Theatre for remainder 10/11 to deliver a min of 4 to 6 Movies and 1 event per mth 104,224.46

(62,650.02)

16-May-11 151619

340210/ 340209/ 340207

Reallocate $5,564.02 from various community development programs to account 312200 to offset costs incurred by the Walkington Theatre (5,564.02)

(57,086)


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16-May-11 151620 943802/ 438856

John‘s Creek Carpark upgrade budgeted capital not required as relinquished responsibility to Dept of Transport (486,458) (486,458) (57,086)

20-Jun-11 151674 350200 Move the budgeted expenditure from operating to capital. (1,333,095)

20-Jun-11 151674 350502 Move the budgeted expenditure from operating to capital. 1,333,095

(57,086)

Contd.

Date Of Meeting

Res Number





20-Jun-11 151658 Various

Amendment to Bulgarra Sporting precinct floodlight and electrical upgrade Jobs with additional $22,248 to be accommodated from the Infrastructure Reserve 10/11 60,252 (60,252) (57,086)

20-Jun-11 151670 various Amendments to Profit/Loss on sale of assets realised by 10/11

37,382 (19,704)

Totals (8,588,939) (8,608,643)

Current Budget Position is a Deficit of

(19,704)


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14.6 NON STATUTORY DONATIONS FOR PERIOD ENDING 30 JUNE 2011

File No: JUL11

Responsible Officer: Executive Manager Corporate Services

Author Name: Management Accountant


REPORT

To provide Council with a summary of Non Statutory Donations made during the specified period.

Shire Of Roebourne

Non Statutory Donations

For The Period Ending 30 June 2011

Original Budget

Amended Budget Actual

$ $ $

Contribution-Dampier 200,000 200,000 87,430.40

Contribution-Pt Samson 100,000 100,000 100,000.00

Contribution-Roebourne 100,000 100,000 67,576.76

Contribution-Wickham 100,000 100,000 54,545.45

FeNaCLNG Children's activities 0 10,000 FeNaCLNG Fireworks display 12,000 12,000 Hampton Harbour Boat & Sailing Club 5,000 5,000 Juluwarlu Aboriginal Corporation 50,000 50,000 47,276.44

Juluwarlu Aboriginal Corporation-c/fwd 2009/10 18,100 18,100 5,673.24

Karratha Baptist Church Craft Group-c/fwd 2009/10 16,891 16,891 14,484.55

Karratha Districts Chamber of Commerce & Industry 2,500 2,500 2,272.73

Karratha Emergency Relief Assoc 3,000 3,000 3,000.00

Link Inc 5,303 5,303 4,854.32

Lotteries House Insurance 4,552 4,552 4,175.82

Nor West Jockey Club 8,000 8,000 Not for Profit Organisations-commence operations 50,000 40,000 Pilbara Community Legal Services 4,000 4,000 Roebourne Sobering-Up Shelter 5,500 5,500 5,500.00

SAFE Karratha 21,530 21,530 22,542.40

Salvation Army-Red Shield Appeal 3,000 3,000 3,000.00

Shire President‘s Flood Appeal 0 10,000 10,000.00

St John Ambulance Sub Centre Roebourne 9,000 9,000 18,410.38

St Vincent de Paul - waste collection reimbursement 4,576 4,576 4,223.35

Wickham Community Association 11,000 11,000 11,000.00

Yaandina Family Centre 2,000 2,000 Youthcare West Pilbara 2,000 2,000 2,000.00

737,952 747,952 467,965.84


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14.7 MONTHLY BUILDING STATISTICS – JUNE 2011

File No: GR.27

Responsible Executive Officer: Director Development Regulatory and Infrastructure Services

Reporting Author: Manager Building Services

Date of Report: 3 August 2011

Applicant/Proponent: Manager Building Services


Page 185

isclosure of Interest: NIL

Attachment(s) Monthly Approval Summary 2011 and 2010


Page 186


Page 187

14.8 PLANNING DECISIONS ISSUED - 2 JULY - 2 AUGUST 2011

File No: TA/1/1

Responsible Officer: Director Development And Regulatory Services

Author Name: Directorate Admin Officer


REPORT PURPOSE To advise Council of the following planning and WAPC subdivision decisions issued for the above period.

APPL. #

DECISION OWNER APPLICANT ADDRESS APPLICATION TYPE

DEVELOPMENT

P2442 APPROVED DELEGATE

ANDREW MOSELEY SMP ENGINEERING

14-16 JAGER ST, ROEBOURNE

DEVELOPMENT PROPOSED DEVELOPMENT OF LIGHT INDUSTRIAL SHED


WA LAND AUTHORITY

BURGESS DESIGN GROUP

LOT 365 WAGARI DRIVE, BAYNTON WEST

DEVELOPMENT PLANS

REQUEST TO MODIFY A DETAILED AREA PLAN – LOT 365 WAGARI DRIVE, BAYNTON WEST


WA LAND AUTHORITY

EATON BUILDING 20 GARLIRRI CRES, BAYNTON

R-CODE VAR. REDUCED PRIMARY STREET SETBACK & REDUCED OPEN SPACE

P2532 APPROVED COUNCIL

PILBARA IRON CO SERVICES

KERRI READ HAIRDRESSING

L100 NAIRN STREET, BULGARRA

DEVELOPMENT HOME OCCUPATION – HAIRDRESSING BUSINESS


WAYNE MCKEAG WAYNE MCKEAG 691 DOLPHIN WAY, BULGARRA

R-CODE VAR. CARPORT WITH REDUCED SIDE BOUNDARY SETBACK


WOODSIDE ENERGY LTD

DARREN HENDERSON

26 ZANETTI WAY, NICKOL

R-CODE VAR. OUTBUILDING WITH OVERHEIGHT WALL (3.2M) AND REDUCED SECONDARY STREET SETBACK OF 500MM


DARRYL & SUSAN RALPH ATF RALPH FAMILY TRUST

EATON BUILDING 46 ROTHSCHILD LOOP, BAYNTON

R-CODE VAR. VARIATION TO FRONT SETBACK & OPEN SPACE PROVISIONS


PAUL KRUINING ATF PK FINANCIAL PLANNING TRUST

EATON BUILDING 32 GARLIRRI CRES, BAYNTON

R-CODE VAR. REDUCED PRIMARY STREET SETBACK & REDUCED OPEN SPACE


RODNEY WOOD NICHOLAS MARS 77 BAJAMALU DRIVE, BAYNTON

R-CODE VAR. SINGLE HOUSE WITH REDUCED PRIMARY SETBACK, REDUCED OPEN SPACE & STOREROOM WITHOUT DIRECT EXTERNAL ACCESS


MARSHALL COCKS BMK BUILDING 59 PADBURY WAY, BULGARRA

R-CODE VAR. GARAGE WITH REDUCED SECONDARY STREET BOUNDARY SETBACK


GREG BLACKMAN GREG BLACKMAN 842 ELLIOTT WAY, BULGARRA

R-CODE VAR. FENCE WITH PRIMARY STREET SETBACK NON PERMEABLE TO 1850MM


JOEL LEWIS KAREN NIEL 59 CAMPBELL CRES, BAYNTON

DEVELOPMENT PROPOSED HOME BUSINESS-PARTY GOODS

P2568 WITHDRAWN OZENA NOMINEES PTY LTD

PATERSON GROUP

L2890 PEMBERTON

DEVELOPMENT PROPOSED DEVELOPMENT


Page 188

ARCHITECTS WAY, KARRATHA INDUSTRIAL ESTATE

TRANSIENT ACCOMMODATION


WILLIAM MESSER WILLIAM MESSER 42 FALCON PARADE, NICKOL

R-CODE VAR. SHADE SAILS WITH REDUCED SIDE BOUNDARY SETBACK


HEATH CARDIER HEATH CARDIER & ELISSA HARRISON

473 MCKENZIE WAY, BULGARRA

R-CODE VAR. OUTBUILDING WITH REDUCED SIDE BOUNDARY SETBACK OF 500MM AND OVER HEIGHT WALL OF 3.3M

P2580 WITHDRAWN DANIEL BURKETT QUALITY BUILDERS PTY LTD

47 GOSHAWK CIRCLE, NICKOL

DEVELOPMENT PROPOSED DEVELOPMENT OF THREE(3) BEDROOM RESIDENCE

COUNCIL ADOPTED

TPG DEVELOPMENT PLANS

MADIGAN ROAD EAST DEVELOPMENT PLAN

Note – Determinations of Subdivision/Amalgamation applications made by the Western Australian Planning Commission


Page 189

14.9 COMMUNITY SAFETY COORDINATOR – PROJECTS UPDATE

File No: Nil

Responsible Officer: Director Development And Regulatory Services

Author Name: Community Safety Coordinator


REPORT PURPOSE

To provide Council with an update of the Community Safety Coordinators projects to date.

To: David Pentz, Director Development & Regulatory Services From: Kelly Manning, Community Safety Coordinator Date: 22 July 2011 Subject: Report for Council Meeting 18 August 2011

PROJECT ACTIVITIES COMMENT/FOLLOW UP

EXPENDITURE/BUDGET

General

Purchased 2 x flags and 1 stamp for branding purposes.

Anti-litter resources received from KABC. Will use at FeNACling stall.

Quotes received for strat plan.

Roadwise now on Cleansweep Taskforce.

Dept of Environment invited to Cleansweep meeting.

Assisted with traffic count for Strategic Planning.

Finalise strategic plan process.

$190.30 for stamps.

$877.83 for flags

Town Entry Statements

Infrastructure have signed off engineering designs.

Construction and installation tender issued.

Regular updates from Infrastructure.

Graffiti

Removal schedule for August agreed to with contractor.

2 x parks, KEC,

Deliver more kits to schools.

Invoices to come.


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numerous fences cleaned.

Graffiti kits (for concrete surfaces) delivered to Corrective Services, Roebourne High School.

Planning for small public art project on new rubbish bins at Hearsons Cove progressed.

Purchased graffiti remover for Shire cleaners.

Corrective Services youth crews actively removing graffiti. Created report to capture stats.

1 x private property letter issued. Owners arranging removal.

Litter CARE clean up 10 July in Roebourne. No stats yet, but large amounts collected.

Planning for Great Northern Clean Up in Sept.

Positive response from Dept of Transport re Johns Creek – Manager in place, offer of co-locating.

Capt Cleanup visited 6 schools. Anti-litter and graffiti messages delivered.

Tidy Towns submission completed by CARE. Focuses on community clean up events & graffiti removal at Hearsons Cove heritage site.

Project to promote tidy building sites

Next CARE clean up 14 August, Karratha.

Continue GN Clean Up planning.

Tidy Towns judges visit 1 August.

$3596.00 for Capt. Cleanup.


Page 191

initiated.

Alcohol Management

Street Drinking Pamphlet design for Liquor Accord to go in major employer induction programmes.

Attended Liquor Accord meeting 6 July.

Liquor Accord launched ‘Skippers’ programme.

SDERA D&A expo. Nil

CCTV Final report received.

Selected parts of report made available to Karratha City Centre Developers.

Tentative meeting w/IT provider 2 Aug.

Eyes on the Street August training scheduled with Police.

Nil

Neighbourhood Watch

BBQ held 26 July. Wickham & Roebourne BBQs planned.

Thank you to councillors who attended July BBQ

Invoice for BBQ hire to come.

Crime & Safety Contributed to Karratha City Centre Policy document.

Attended Juvenile Justice meeting.

Variable message sign grant submitted to WALGA.

Police signs to be installed by Corrections.

Crime & Safety month in Oct – plan events/media.

Nil

Greening Project Garden project for Cossack started.

Met with Rio Tinto & Archipelego Arts re Wickham project.

F/up with each group as projects progress.

$6875.00 for Cossack (incorrect amount quoted last month).


Page 192

15 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN

GIVEN

Nil

16 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE

HAS BEEN GIVEN

Nil

17 URGENT BUSINESS APPROVED BY THE PERSON

PRESIDING OR BY DECISION

Nil


Page 193

18 MATTERS BEHIND CLOSED DOORS

18.1 WA REGIONAL CITIES ALLIANCE

File No: GR.49

Responsible Executive Officer: CHIEF EXECUTIVE OFFICER

Reporting Author: CHIEF EXECUTIVE OFFICER


Applicant/Proponent: N/A


Attachment(s) 1. WARCA UWA Strategic Research And Training Partnership

2. WARCA Performance Based Local Planning Strategy And Scheme

3. RCAA Scoping Paper

4. WARCA Business Case

PURPOSE The purpose of the report is to seek endorsement from Council to join the Local Government Authorities of Albany, Bunbury, Geraldton-Greenough and Kalgoorlie who have formed the WA Regional Cities Alliance (WARCA). http://www.waregionalcities.com.au/ The Local Government Authorities of Roebourne, Port Hedland and Broome have been invited to join the Alliance. BACKGROUND Council considered an item in March 2011 that sought support for the Alliance and a contribution to the fund for Alliance related projects. The resolution was not supported by Council.

That Council Endorse the Western Australian Regional Cities Alliance and join forces with the Cities of Albany, Bunbury, Geraldton-Greenough and Kalgoorlie-Boulder to increase the representation in dealings with the State and Commonwealth governments. And Consider the Alliance fund allocation of $50,000 toward Alliance related projects in the budget review, at the discretion of the Shire of Roebourne and any mutually agreed upon projects.

LOST AS ABSOLUTE MAJORITY WAS REQUIRED

The purpose of the WA Regional Cities Alliance is to promote a strategic approach to regional development within Western Australia and nationally. The Chairman of the WA Regional Cities Alliance, City of Geraldton-Greenough Mayor Ian Carpenter has written to the Chief Executive Officer seeking agreement from Council to join the group.

http://www.waregionalcities.com.au/


Page 194

The purpose of the Alliance is to work towards a strategic approach to regional development within Western Australia and nationally. While making the case for decentralisation of future population growth away from the major metropolitan areas, the priority is strategic investment in the infrastructure of regional cities. The Alliance has not been established as a lobby group but rather its sole focus is to develop common policy, partnerships, collaboratively develop projects and create a sustainable framework for the economic and population growth of regional cities in the context of a new model for the development of Australia. Some of the initiatives of the Alliance include proposing to develop a Memorandum of Understanding with the state and federal government as a means of defining each others goals, roles and desired outcomes and progress a pathway to achieve these. The Alliance is currently in final stages of negotiation with UWA to undertake research with the following objectives:

1. Analyse and model demographic, social and economic indicators; 2. Define current and future service and infrastructure needs and standards; 3. Collaboration on the analysis of strategic planning needs and the development of

responses; 4. Engagement in research and strategy related to the distribution of population and

economic activity within the broader context of Western Australia; and 5. Develop education and research capacity in areas relevant to the needs of regional

cities. The Mayors of each of the four cities met Premier Hon Colin Barnett and Local Government Minister Hon John Castrilli in February. There was support by the Government in the group's goal of ensuring thriving and vibrant regional cities and a request was made by the Premier to expand the group to include Karratha, Port Hedland and Broome. The WARCA met with Minister Grylls on Thursday 7th July and the CEO attended this meeting. Minister Grylls is supportive of the WARCA and the inclusion of the Shire of Roebourne joining the Alliance. There is discussion that WARCA is a critical vehicle to pursue a partnership with the government to achieve a major regional city development outcome and strategy for the State. WARCA have developed three submissions to support the Alliance and are lodging these for funding support to the Royalties for Regions programme.

1. Secretariat support to run WARCA administratively and run projects along the line of the highly successful Regional Cities Victoria model. It is based on a contribution of $15,000 per city (either for the 4 originals or 7 total) coming to either $60,000 or $105,000 per annum, with matching funds from the Royalties for Regions programme.

2. The second proposal is for funds to achieve a new Local Planning Strategy and new contemporary and common performance based Town Planning Scheme for each of the WARCA members. It will also include a state of the art land use and transport modelling and 3D modelling of key precincts.

3. The third project is a WARCA-UWA alliance that provides a thorough evidence based approach to policy and project development for regional cities. The model is


Page 195

being looked upon nationally as a best practice leader in innovation. WARCA are seeking $ for $ matching funds from the Royalties for Regions programme.

The current WARCA members are seeking a view from the proposed member Local Government Authorities if they intend becoming members, and contributing members, to the Secretariat and the UWA-WARCA Partnership (which effectively is the key project defining and directing the future of the regional city concept). LEVEL OF SIGNIFICANCE The level of Significance is high. As per the Significant Decision Making Policy, Council is to consider the likely impact/consequences of the issue, proposal, decision or other matter on the likely impact/consequence of the issue, proposal, decision or other matter from the perspective of those parties. COUNCILLOR/OFFICER CONSULTATION No Councillor or Officer consultation is required. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS As per Local Government Act 1995 section 6.8 changes to budgets need to be authorised in Advance by resolution. A local government is not to incur expenditure from its municipal fund for an additional purpose except where the expenditure 1. (a) is incurred in a financial year before the adoption of the annual budget by the local government;

2. (b) is authorised in advance by resolution; or (c) is authorised in advance by the mayor or president in an emergency.

Council is required to consider the budget amendment to support the Secretariat project. POLICY IMPLICATIONS CE1 – Financial Request for Unbudgeted Items applies. FINANCIAL IMPLICATIONS Approval of this budget amendment will result in an increase in Operational Expenditure. STRATEGIC IMPLICATIONS The Shire of Roebourne‗s Strategic Plan 2009 – 2013 provides:

Key Goal Two – Delivering Services Objective - Meeting the set service standards. Initiatives - We will provide efficient and effective Local Government service delivery that meets our communities‘ expectations Priority 20011/12 - Seek partners to deliver community requirements.

RISK MANAGEMENT CONSIDERATIONS Expenditure and revenue streams are monitored against approved budgets by management and the financial team with material variances being reported. ISSUES Economic Issues The Shire of Roebourne is well advanced, through the City of the North initiative, in achieving a new Local Planning Strategy and new Town Planning Scheme. The application by the WARCA members to the Royalties for Regions programme to fund this work will assist us to finalise this work. Social Issues There are no social issues related to this matter.


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Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY There will be a requirement for the Chief Executive Officer to be present at some of the WARCA meetings along with the Shire President.

RELEVANT PRECEDENTS There are no relevant precedents related to this matter. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Resolution 1: Simple Majority Resolution 2: Absolute Majority

OPTIONS: Option 1 As per Officers recommendation. Option 2 That Council by Simple Majority pursuant to Part 3 of the Local Government Act, 1995 RESOLVES to:

NOT endorse the Western Australian Regional Cities Alliance and join forces with the Cities of Albany, Bunbury, Geraldton-Greenough and Kalgoorlie-Boulder to increase the representation in dealings with the State and Commonwealth governments.

Option 3 That Council by Absolute Majority pursuant to Section 68 of the Local Government Act, 1995 RESOLVES to:

ENDORSE the Western Australian Regional Cities Alliance and join forces with the Cities of Albany, Bunbury, Geraldton-Greenough and Kalgoorlie-Boulder to increase the representation in dealings with the State and Commonwealth governments. AND CONSIDER the Western Australian Regional Cities Alliance fund allocation of: $15,000 toward the Secretariat; and $50,000 toward Western Australian Regional Cities Alliance related projects at the discretion of the Shire of Roebourne and any mutually agreed upon projects.


Page 197

CONCLUSION There is growing support for the Western Australian Regional Cities Alliance from the State and the 4 mayors and CEO‘s of the current WARCA membership have held meetings in Canberra and there is support federally for the proposal. There are Regional City Alliances in NSW and Victoria with the NSW Alliance securing State and Federal funding to achieve their initiatives.

Regional Cities Victoria is represented by the Mayor and CEO from each of Victoria’s ten largest regional cities. Regional Cities Victoria are the municipalities of Ballarat, Greater Bendigo, Greater Geelong, Horsham, Latrobe, Mildura, Greater Shepparton, Wangaratta, Warnambool and Wodonga. Home to the ten largest cities outside of metropolitan Melboune. We encourage a whole-of-government approach to regional development. This means encouraging Federal, State and Local Governments to work together to deliver services and infrastructure for regional Victorians. Regional Cities Victoria has three objectives: Increase the productivity and efficiency of regional cities; Increase the workforce capacity and participation in Victoria’s cities; and Increase the lifestyle amenities in regional cities to attract and retain a share of a growing

population. We believe this can be done by improving: The availability of high-speed broadband and information and communication technology; The availability of public and freight transport services; The availability of lifestyle infrastructure such as entertainment, recreation and arts and

culture facilities; Skills development and employment opportunities; and Planning for the best use of available land in our regions.

In an Australian first, seven of NSW’s leading regional cities have united to form the Evocities campaign and encourage people to live, work and invest in an Evocity. The seven Evocities are Albury, Armidale, Bathurst, Dubbo, Orange, Tamworth and Wagga Wagga. Each of the seven cities has dedicated resources and funding to the campaign, and has in turn secured Australian Government funding, as well as support from the NSW State Government and corporate sponsors. The s coined because the cities are centres of Energy, Vision and Opportunity. The main objective of the campaign is to encourage capital city residents to make the move to an Evocity and invest in the opportunities the cities have to offer. Moving to an Evocity is not a sea change, not a tree change but a CITY CHANGE. NSW Government supports regional cities push to lure Sydneysiders

12/07/2010

The NSW Government has thrown its support behind a high-level push to lure Sydneysiders to relocate to regional NSW cities, providing $120,000 funding assistance to the Evocities campaign…..”Mr Buffier said local councils had committed $40,000 each per year over three years towards the Evocities campaign, while the Federal Government had contributed $1.2 million. “The funding will provide the Evocities campaign with assistance in developing comprehensive employment websites as well as a monitoring system for investment and visitation enquiries. “We have a range of programs and initiatives run through the Industry & Investment offices throughout the State that provide a range of support for our regions, to help them strengthen and grow their economies and create new jobs.”


Page 198

The current Perth Regional population ratio sits at 78%:22%. The key message of the WARCA is that population growth in the regional centres to achieve City status is an aspiration that all members are aggressively pursuing. For this to become a reality assistance is sought in the planning and delivery of key initiatives to ensure the infrastructure, services and lifestyle of the major regional centres is comparative to the Perth metropolitan area. The alliance model in other states appears to be well received and gaining momentum. Membership by the Shire of Roebourne to the WARCA is supported by the State and would be another avenue for the Shire to cast its own direction in planning for and gaining the population growth required for a City of the North.


That Council by Simple Majority pursuant to Part 3 of the Local Government Act, 1995 RESOLVES to:

1. ENDORSE the Western Australian Regional Cities Alliance and

join forces with the Cities of Albany, Bunbury, Geraldton-

Greenough and Kalgoorlie-Boulder to increase the

representation in dealings with the State and Commonwealth

governments.

That Council by Absolute Majority pursuant to Section 6.8 of the Local Government Act, 1995 RESOLVES to:

2. APPROVE a budget amendment for the Western Australian Regional Cities Alliance fund allocation of $15,000 toward the Secretariat by increasing the operational expenditure budget of account number 110305.3105 Subscriptions – Member of Council $15,000 funded from an operating income increase to account number 208710.1600 Vehicle storage Temporary Contract Charges ($15,000)


Page 199


Page 200


Page 201

18.2 CONFIDENTIAL REPORT – RATING OF RESOURCE PROJECTS

File No: RV.33

Responsible Executive Officer: Chief Executive Officer

Reporting Author: Executive Manager Corporate Services




Attachment(s) Rating of Resource Projects Paper – UHY Haines Norton

Report and attachments tabled under Confidential Cover


Page 202

18.3 CONFIDENTIAL REPORT - CHANGE OF METHOD OF VALUATION

File No: RV.22


Reporting Author: Executive Manager Corporate Services




Attachment(s) Submissions from Woodside Burrup and Apache

Local Government Guideline ‗Changing Methods of Valuation of Land‘



Page 203


Page 204

18.4 PAM BUCHANAN FAMILY CENTRE - CHILDCARE MANAGEMENT

File No: CM.52


Reporting Author: Manager Community Facilities


Applicant/Proponent: Community Facilities


Attachment(S) 1 Confidential Assessment and Recommendation Report

2 Confidential Submission from Yaandina Family Centre

3 Confidential Submission from Frontier Services

4 Confidential Submission from Children‘s Services Support Unit Inc.

PURPOSE To advise Council of the outcomes of negotiations with the wider market for the tenancy of the Childcare module of the Pam Buchanan Family Centre, and for Council to appoint a tenant for the Childcare module of the Pam Buchanan Family Centre. BACKGROUND Following Council consideration in November 2010, Council resolved to advertise through a formal tender process the tenancy of the Childcare module of the Pam Buchanan (then Baynton West Family Centre) for a lease period of 5 yrs with a further option for 5yrs. Officers released a Tender for the Childcare module during the period of April/May 2011 and presented results of the formal Tender process to Council in May 2011. During the formal tender period no submission were received. At the Ordinary Council Meeting of June 2011 Council resolved to;

―Direct the Chief Executive Officer to investigate and quantify the long

daycare need within the community, occasional care, after school hour‟s

care, additional playgroups and Not-For-Profit office space and report back to Council. AND


Page 205

―Direct the Chief Executive Officer to commence negotiations with the wider market regarding the original purpose of child care, and report back to Council with findings and recommendation in July 2011‖

Res No:151609

Shire officers actioned the above resolutions and undertook negotiations with the wider market, including but not limited to the organisations who originally received the formal tender documentation. LEVEL OF SIGNIFICANCE The level of significance of appointing a tenant to the Childcare module of the Pam Buchanan Family Centre is related to community benefit and financial return to the Shire in the form of an annual lease fee. For these reasons under Council Policy CE8 Significant Decision Making Policy, this issue is defined as “Significant” and has implications regarding budgeted funds in relation to budgeted income. COUNCILLOR/OFFICER CONSULTATION Officers have undertaken consultation within the Community Facilities Department and with the Pam Buchanan Family Centre Project Control Group. COMMUNITY CONSULTATION Consultation was not required with the general community, however a formal Tender process and negotiations with the wider market has occurred. Negotiations with the wider market included discussion with the following organisations;

- Child Inclusive Learning and Development Australia Inc (Child Australia)

- Mission Australia,

- YMCA,

- Yaandina Family Centre Inc,

- Children‘s Services Support Unit Inc (CSSU), and

- Frontier Services.

Following these discussions, organisations were requested to submit a succinct proposal stating their organisations intent on the following matters;

- Type of Service(s) they would provide, and

- Proposed Lease fee.

Organisations were requested to submit these proposals by 5pm AWST, on Friday 22nd July 2011. Three (3) submissions were received, those being;

- Yaandina Family Centre,

- CSSU, and

- Frontier Services.

The content of these submissions, weighted scoring and officer‘s recommendation is detailed within the attached Confidential Assessment and Recommendation Report. STATUTORY IMPLICATIONS Tenders were previously called in accordance with Section 3.57 of the Local Government (Functions and Administration) Regulations. Under this Section of the Local Government


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Regulations, the Shire is entitled to negotiate directly with the wider market, should no submissions be receieved. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS The financial implications are detailed and weighted in regards to scoring the tenant within the attached Confidential Assessment and Recommendation Report. STRATEGIC IMPLICATIONS The strategic implications relating to the appointment of a Childcare provider within the Pam Buchanan Family Centre is closely aligned with the following organisational objectives; Key Goal One: Communities.

1. Providing a range of appropriate facilities that reflect the demography of the

communities, and

2. Building capacity, capability and partnerships across the community.

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues All social issues are detailed and weighted in regards to scoring the tenant within the attached Confidential Assessment and Recommendation Report. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY The impact on officers is of a significant level and while planned within current work schedules the task does impact on other project within community facilities and relates to the development of formal contract and lease documentation and liaising with the approved tenant during the establishment and ongoing management of the service within the Pam Buchanan Family Centre.



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OPTIONS: Option 1 As per Officer Recommendation Option 2 That Council by Simple Majority pursuant to Section 3.5 of the Local Government Act 1995 RESOLVES to:

1. REJECT the recommendation of the Director Community and Corporate Services as outlined in the Confidential Assessment and Recommendation Report.;

2. ADVISE officers of an alternative direction regarding the management and operation of the Pam Buchanan Family Centre Childcare module.

CONCLUSION In relation to the Pam Buchanan Family Centre Childcare module, officers have advertised through a formal tender process and negotiated with the wider market. Following the negotiation process three (3) organisations have expressed interest in management this module. Officers have assessed all submissions and provided a Confidential Assessment and Recommendation Report.


That Council by Simple Majority pursuant to Section 3.5 of the Local Government Act, 1995 RESOLVES to ACCEPT the recommendation of the Director Community and Corporate Services as outlined in the Confidential Assessment and Recommendation Report.


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18.5 CONFIDENTIAL REPORT - KARRATHA SENIORS VILLAGE – BASSET ROAD, KARRATHA

File No: CS.29, CP.34 & LP.110

Responsible Executive Officer: Director Development, Regulatory and Infrastructure Services

Reporting Author: Manager Strategic Planning


Applicant/Proponent: Internal


Attachment(s) Karratha City Centre Infrastructure Works Plan



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19 CLOSURE & DATE OF NEXT MEETING

19 September 2011