agenda city council work session · what we do: by the numbers 45 •500,000 dog bags •11,500...
TRANSCRIPT
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AGENDA
CITY COUNCIL WORK SESSION
October 14, 2019
4:00 PM, City Council Chambers130 S Galena Street, Aspen
I. WORK SESSION
I.A. Budget Workshop
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Circle Back on Day 1
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Staff Proposed Adjustments:• Remove 2020 Police Weapon Replacement Request ($28K)
Council Feedback:• Add direction around “Not Recommended” supplementals – Done • Bookmarks in e-copy of Proposed Budget – Done • More Specificity / Context (Stormwater Example) – Will Do• Priority-Based Budgeting / Workplan Tie-In – Future
Council Proposed Adjustments:• Park / Midland Mobility Lab Option?• Other?
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2020 BUDGET DEVELOPMENTParks, Recreation & Culture
Jeff Woods OCTOBER 14, 2019
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Mind
3Mind, Body, Spirit
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Body
4Mind, Body, Spirit
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Spirit
5Mind, Body, Spirit
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Large and Complex
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Total Expenditure Roughly: $25 million (+ $5 million capital)
471 Golf Fund
100 Parks Fund
001 General
Fund
Over 174,700transactions
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Parks – Recreation – Culture Team
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Austin Weiss – Parks and Open Space
Nancy Lesley – Special Events
Sarah Roy – Red Brick Arts
Cory Vander Veen – Recreation
Gena Buhler – Wheeler Opera House
Steve Aitken – Aspen Golf Course
Matt Kuhn – Interim Business Services8
Business Aspect
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4Restaurants
RetailOperations
25+ Leases
7Facilities
Data AnalyticsSoftware
6Departments
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Organizational Assessment
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187,000 Hours Permanent
Staff
roughly 115,000 Hours Temp, Seasonal & Part
Time
27% City FTE’s62%
38%
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Organizational Assessment
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BITEST 2016
AdminEST 2018
Facilities
EST 2003
Parks, Recreation & Culture
Business Services
EST 2019Within Existing
Budget & Staffing Allocations
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Organizational Assessment
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Facility Needs
Assessment
Increased Data
Analytics
Business Service Team
3 of the 14 Recommendations
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Strategic Plan
Sales Tax Reauthorization
What’s ahead?
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Questions?
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2020 BUDGET DEVELOPMENTEvents, Recreation & Red Brick (001 Fund)
Nancy Lesley, Cory Vander Veen, Sarah Roy OCTOBER 14, 2019
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EVENTS - What We Do
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Market Aspen Recreation and
Parks sites
Coordinate the events calendar
Manage the City Employee
Volunteer Program
Permit events that happen
within city limits
Producecommunity and signature events
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EVENTS - Strategic Alignment
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EVENTS - On the Horizon
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Revenues & Expenditures - Events
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$45,900
$1,011,660
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
2018 2019 2020 2021 2022 2023 2024
Revenues Expenditures
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Revenue Sources - Events
$5,100
$40,800
$0 $10,000 $20,000 $30,000 $40,000 $50,000
Special Event Permits
Special Event RegistrationFees
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$27,870
$122,860
$133,320
$235,110
$430,500
$0 $200,000 $400,000 $600,000
Main Street Cabin
Event Application Processing
Administrative
Marketing Efforts
Event Logistics
4.43 FTE
Expenditure by Program - Events
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Supplemental Requests - Events
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Not Recommended:
• Website Redesign: $40,000 (One-Time)*
* No longer needed.22
RECREATION - What We Do: Facilities
Red Brick
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Red Brick Rec Center Aspen Rec Center Aspen Ice Garden
Operates:250 days/year, 55 hrs./week
Operates: 360 days/year,96 hrs./week
Operates:Events - 4 months Ice rink - 8 months, 60+ hrs./week
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RECREATION - What We Do: Insights
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• 480 plus adult softball players
• 120 Figure skaters at least 3 days per week during winter
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RECREATION - What We Do: Partnerships
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• Junior Hockey• Aspen Skating Club• USPTA Tennis • Revolutions Skating Club• Mother Puckers• Aspen Curling• ARC Advisory Committee• Aspen Youth Center
• Aspen Lacrosse• Aspen Gymnastics• United Soccer• Aspen School District • Aspen Youth football• Rugby • Challenger Soccer• USA Pickleball
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RECREATION - Strategic Alignment
Safe & Lived-in Community of Choice
• Provide recreation opportunities for the community and visitors.
• Offer community spaces and amenities • Premier facilities that offer fields, ice, aquatics,
climbing, fitness, day camp, and programming for all ages.
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RECREATION - On the Horizon
• ARC expansion above Moore Pool?
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Revenues & Expenditures - Recreation
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$2,526,290
$5,029,425
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
2018 2019 2020 2021 2022 2023 2024
Revenues Expenditures
50% Subsidy
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Revenue Sources - Recreation
$64,730
$116,480
$260,170
$261,360
$400,820
$605,570
$817,160
$0 $200,000 $400,000 $600,000 $800,000
Other
Retail
Facility Rental
User Group Revenue
Daily Admissions
Pass Revenue
Program Fees
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$46,670
$331,081
$481,506
$583,536
$744,230
$1,011,874
$1,345,128
$0 $500,000 $1,000,000 $1,500,000
Other - Lease Purchase Pmt
Adult Programming
Aquatics
Youth Programming
Ice Programs
Administrative / Guest Services
Facilities
24.53 FTE
Expenditure by Program - Recreation
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2020 Capital Projects - Recreation
• Largest 5 Projects for 2020
$40,000
$55,000
$100,000
$100,000
$100,000
$0 $50,000 $100,000 $150,000
Water Feature Replacement
Sound Baffling
Pool Replaster
Pool Slide Stairs Replacement
Training Room ARC Remodel Phase 3
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Supplemental Requests
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Recommended
• Youth Tennis: $30,000 (On-Going)
o Offsetting Income from Private Donation
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RED BRICK - What We Do: Create Together
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• Historic building and public park
• Below market rent for 14 working artists and 9 nonprofits
• Affordable conference room and dance studio for rent 33
RED BRICK - What We Do: Create Together
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• Youth and adult arts education
• Art exhibitions and community events
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RED BRICK - Strategic Alignment
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Fiscal Health & Economic Vitality
Safe & Lived-in Community of Choice
• Art classes for all ages and abilities• Community events that celebrate the arts• Vibrant center open to all
• Purpose driven collaborative space • Support local arts economy • Build community partnerships
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RED BRICK - On the Horizon
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• Continue to integrate the Red Brick into the City Organization
• Summer of 2020: Arts and Culture Impact Study
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Revenues & Expenditures – Red Brick
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$467,500
$591,615
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
2018 2019 2020 2021 2022 2023 2024
Revenues Expenditures
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Revenue Sources – Red Brick
$5,000
$23,500
$25,500
$30,000
$45,000
$68,500
$270,000
$0 $100,000 $200,000 $300,000
Misc. Revenue
Facility Rental
Parking Fees
Nongovernmental Grants
Program Fees
Refund of Expenditure - Utilities
Tenant Rent
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$259,500
$308,615
$230,000 $250,000 $270,000 $290,000 $310,000
Administrative
Red Brick - Facility Maintenance
2.58 FTE
Expenditure by Program – Red Brick
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2020 Capital Projects – Red Brick
$189,000
$0 $50,000 $100,000 $150,000 $200,000
Red Brick Arts Facility AMP Plan
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Questions?
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2020 BUDGET DEVELOPMENTParks and Open Space (100 Fund)
Austin Weiss OCTOBER 14, 2019
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What We Do
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What We Do
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What We Do
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What We Do: By The Numbers
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• 500,000 dog bags• 11,500 trees in the urban forest• 9,223 irrigation heads• 2,000 acres of open space• 270 benches• 250 tree permits reviewed• 220 trash cans• 140 building permits reviewed
• 90 WELS permits reviewed• 80 summertime staff• 60 miles of Nordic trails• 37 miles of multi-use trails• 32 parks• 18 miles of irrigation line• 11 playgrounds• 7 miles of ditches
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Strategic Alignment
Safe & Lived-in Community of Choice
• Access to Parks, Open Space & Trails• Safe Routes to Schools
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Protect our Environment
• Wildlife Habitat• Urban Forest
• Water Quality• Scenic Viewplanes
Fiscal Health & Economic Vitality
• Recreational Opportunities• Special Event Venues
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On the Horizon
• 2025 Sunset of the Parks and Open Space 0.5 Cent Tax
• Downtown Pedestrian Mall
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• Cozy Point Ranch
• Galena Plaza48
Revenues & Expenditures
Trends
$13,692,910
$14,180,960
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
$18,000,000
2018 2019 2020 2021 2022 2023 2024
Revenues Expenditures
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Fund Balance
$4,256,039
$1,772,620
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
2018 2019 2020 2021 2022 2023 2024
Fund Balance Reserve49
Heavy Capital Working Down Fund Balance
50
Revenue Sources
$37,300
$45,000
$70,310
$198,920
$433,500
$781,180
$12,126,700
$0 $5,000,000 $10,000,000 $15,000,000
Permits
Land Use Review
State Revenue
Investment Income/Other
Impact Fee
Refund of Expenditure/Transfer
Sales Tax
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$33,000
$121,300
$148,410
$223,550
$237,860
$251,570
$285,740
$503,930
$626,640
$807,710
$2,265,330
$2,366,300
$3,077,270
$3,232,350
$0 $1,000,000 $2,000,000 $3,000,000 $4,000,000
Parks Grants
Sales Tax Refunds
Cozy Point Ranch
Clean Team
Facilities
Business Services
Nordic
Trails Maintenance
Tree Program & Open Space Mgmt
Administration / Minor Capital
Parks Maintenance
Transfers
Capital (Projects + Labor)
Debt Service
35.18 FTE
Expenditure by Program
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2020 Capital Projects• Largest 5 Projects for 2020
$150,000
$160,000
$162,300
$200,000
$500,000
$0 $200,000 $400,000 $600,000
Snowmaking
Maroon Creek Trail Improvements
Parks Site Interior
Glory Hole Park
Galena Plaza & Pedestrian Corridor
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Supplemental Requests
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Not Recommended
• Parks Raw Water: $5,080 (On-Going)*
* Absorbed within existing authority54
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Questions?
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2020 BUDGET DEVELOPMENTGolf (471 Fund)
OCTOBER 14, 2019Steve Aitken
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What We Do:
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Provide Quality Golf, Affordable to Locals,With Excellent Customer Service
98% Surveyed Scored Aspen Golf
Club Above Average or Excellent
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Strategic Alignment
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Community
Engagement
Protect our
Environment
Smart, customer
Focused Government58
On the Horizon
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Masterplan Improvements
Hole 4 Water Feature & Tees
Clubhouse59
Revenues & Expenditures
Trends
$2,578,450
$2,341,270
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
2018 2019 2020 2021 2022 2023 2024Revenues Expenditures
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Course Bunkers
60
Fund Balance
$491,195
$292,659
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
2018 2019 2020 2021 2022 2023 2024
Fund Balance Reserve
Below Target for 1 Year
Only
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Revenue Sources
$5,150
$70,000
$74,460
$81,830
$85,680
$160,140
$266,220
$484,500
$672,240
$678,300
$0 $200,000 $400,000 $600,000 $800,000
Investment Income
Club Rental
Driving Range
Facility Rentals/Misc./Other
Golf Lessons
Cart Rental
Retail/Special Orders
Greens Fees
Transfers In
Golf Passes
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$56,500
$79,260
$159,540
$169,030
$270,400
$288,040
$333,150
$440,730
$544,620
$0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000
Debt Service
Lessons
Equipment Maintenance
Golf Course Campus
Overhead/Transfers
Capital Projects
Administrative
Course Area Maintenance
Retail operations
7.12 FTE
Expenditure by Program
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63
2020 Capital Projects
$14,700
$25,000
$32,640
$49,200
$129,300
$0 $50,000 $100,000 $150,000
Electrical - Golf & Nordic Clubhouse
Fleet - Golf - 2020
Rental Clubs - 2020
Exterior - Golf & Nordic Clubhouse
Hole 4 Rebuild
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Largest 5 Projects for 2020
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Supplemental Requests
64
Recommended
• Golf Raw Water: $57,390 (On-Going)
• Electricity – Renewable Energy Premium: $3,000 (On-Going)
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Questions?
66
2020 BUDGET DEVELOPMENTAffordable Housing Development (150 Fund)
Chris Everson OCTOBER 14, 2019
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Housing Produced by City 2005-2019Housing Produced by City 2005-2019
Ownership Housing Produced 2005-Present: 230 Units
Rental Housing Produced 2005-Present: 0 Units
Occupancy Facility Units Own/Rent
2005 Annie Mitchell 39 Own
2006 Little Ajax 14 Own
2007 Burlingame Ranch I 91 Own
2015 Burlingame Ranch II 86 Own
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Housing Currently Under Construction Housing Currently Under Construction Occupancy Facility Units Own/Rent
2020 802 West Main 10 Rent
2020 517 Park Circle 11 Rent
2020 488 Castle Creek 24 Rent
Rental Units Under Construction 45 Units
❖ All units will be privately managed under contract with the City of Aspen, subject to APCHA
❖ Funded by City Contribution plus Federal & State Tax Credits
❖ City contribution = $16 Million in 2019 + $13 Million Land from 2008
❖ Average APCHA Income Category approx. 1.9
❖ Subsidy is approx. $270,000 per FTE with 86 FTEs housed
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Strategic Alignment
• Increase opportunity for people to live and participate in the community where they work• Supports a strong and diverse year-round community• Supports a viable and healthy local workforce• Supports a stable community which is invested in the Aspen area• Helps to reduce adverse transportation impacts, improves environmental sustainability• Supports a diverse mix of people participating in a healthy year-round community
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Community
Engagement
Protect our
Environment
Fiscal Health &
Economic Vitality
Safe & Lived-in
Community of Choice
70
On the HorizonIn the LRP
• Burlingame Ranch Phase III
• Lumberyard
• Purchase of Aspen Mini Storage Property
• Forest Service Partnership Concept
• Deed Restriction Extensions
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Not in the LRP
• Capital Reserves Policy
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Revenues & Expenditures
$21,487,160
$8,138,840 $0
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
2018 2019 2020 2021 2022 2023 2024
Revenues Expenditures
$17M Possible Debt Proceeds
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Land Purchase, Deed Restrictions,
P3 Projects Burlingame III Development
72
Fund Balance
$26,813,640
$0
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
$60,000,000
$70,000,000
2018 2019 2020 2021 2022 2023 2024
Fund Balance72
2025 & 2026: Lumberyard
Development $75M
73
Revenue Sources
$269,310
$260,100
$593,650
$1,637,100
$1,700,000
$7,607,000
$9,420,000
$0 $2,500,000 $5,000,000 $7,500,000 $10,000,000
Investment Income
In Lieu Of Development Fees
Rental Income
City Sales Tax
Transfers In
Real estate transfer tax
Repayment of Construction Loan
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$82,330
$500,550
$2,170,700
$5,385,260
$0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000
Property Maintenance
Administrative
Transfers / Overhead / Debt
Capital (Labor + Projects)
Expenditure by Program
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2020 Capital Projects
$300,000
$5,000,000
$0 $2,000,000 $4,000,000 $6,000,000
Lumber Yard Housing Development
Burlingame Phase 3 (Down Payment)
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Scenario BHousing Development Fund - Capital - ORIGINAL
Project Number and Title 2019 2020 2 Yr Total
51289 Burlingame Phase 3 - New Construction Buildings 8-15 (79 units) $5,000,000
51225 Lumber Yard Housing Development $300,000
NEW - Land Purchase and Deed Restriction Preservation $19,000,000
Grand Total $19,000,000 $5,300,000 $24,300,000
Housing Development Fund - Capital - SCENARIO B
Project Number and Title 2019 2020 2 Yr Total
51289 Burlingame Phase 3 - New Construction Buildings 8-15 (79 units) $2,200,000
51225 Lumber Yard Housing Development $400,000
NEW - Land Purchase and Deed Restriction Preservation $550,000 $21,000,000
NEW - Legal Services $50,000
NEW - Forest Service Farm Bill Opportunity $50,000
Grand Total $550,000 $23,700,000 $24,250,000 77
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Questions?
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2020 Capital Projects
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Capital Projects 150 Housing Development Updated 2020 Request
Burlingame Ranch III $2,200,000
Lumberyard Concept Design Process $400,000
Purchase of Aspen Mini Storage Property $11,000,000
Deed Restriction Extensions $10,000,000
Forest Service Partnership Concept $50,000
2020 Total 150 Fund Housing Development $23,700,000
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