agenda board of managers meeting eagan ......2012/04/18 · a joint powers organization of the...

A Joint Powers Organization of the Cities of Eagan and Inver Grove Heights 3830 Pilot Knob Road, Eagan, MN 55122-1810

Phone: (651) 675-5300

AGENDA

BOARD OF MANAGERS MEETING Eagan Maintenance Facility

3501 Coachman Point Eagan, MN 55122

December 4, 2018 at 5:30 P.M.

I. Call to Order

II. Approval of Agenda

III. Consent Agenda (Acted with one motion unless a manager requests an item be discussed) A. Minutes of October 16, 2018 Meeting* B. Invoices for Payment* C. December 4, 2018 Year-to-Date Budget Performance*

IV. Landscaping for Clean Water 2018 Review*

V. Landscaping for Clean Water 2019 Outreach

VI. Metro Watershed Partners

VII. City Council Presentation

VIII. Watershed Based Funding IX. Library Water Theme Backpacks

X. Rainbarrel Program

XI. Master Water Stewards Activity Updates XII. 2019 Meeting Schedule*

XIII. Community Updates

XIV. Agenda Items for Next Meeting

XV. Adjournment * Materials included in packet

EAGAN-INVER GROVE HEIGHTS WATERSHED MANAGEMENT ORGANIZATION

DRAFT MINUTES BOARD OF MANAGERS MEETING

October 16, 2018

The Eagan-Inver Grove Heights Watershed Management Organization (WMO) Board of Managers (Board) met at the Eagan Maintenance Facility, 3501 Coachman Point, Eagan, Minnesota. Board Managers Present: Joe Reymann, Chair Appointed by City of Eagan Sharon Lencowski, Vice Chair Appointed by City of Inver Grove Heights Jennifer Workman-Jesness Appointed by City of Eagan Monica Foss Appointed by City of Eagan Sarah Saito Appointed by City of Inver Grove Heights Others Present: Ashley Gallagher Resource Conservationist, Dakota County Soil and Water Conservation District Eric Macbeth Water Resources Manager, City of Eagan Steve Dodge Assistant City Engineer, City of Inver Grove Heights I. Call to Order

Chair Reymann called the meeting to order at 5:31 p.m.

II. Adopt Agenda Motion by Foss, second by Lencowski to approve the agenda. Motion carried.

III. Approve Consent Agenda A. Minutes of August 21, 2018 Meeting B. Invoices for Payment C. October 16, 2018 Year-to-Date Budget Performance

Motion by Workman-Jesness, second by Saito to approve the consent agenda. Motion carried.

IV. Watershed Based Funding Gallagher presented on the progress that has been made with BWSR to ececute the FY19 Watershed Based Funding Grant. This includes coordination on tax id/banking information as well as submitting a workplan via BWSR’s grant reporting system eLINK. A print out of the workplan was included in the Board packet and conversations with BWSR indicate that it will be approved. There was a question about match and what is required verses what is reported. Only 10% is required for the grant however the City of Eagan and Dakota County contribution far surpass the 10% amount.

V. Local Water Management Plans Both cities have officially submitted the Local Water Management Plans (LWMP) and the plans have been discussed at previous meetings. Macbeth provided an overview of the City of Eagan’s Water Quality and Wetland Management Plan (WQWMP) which was submitted with the Storm Water Master Plan (SWMP) in order to meet the requirements of a LWMP.

Eagan-Inver Grove Heights WMO October 16, 2018 Meeting Minutes

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Gallagher reviewed the both plans for Eagan and the IGH plan from the E-IGHWMO perspective, which meant primarily looking at how the city plans merge with the E-IGHWMO Watershed Plan. The E-IGHWMO does not have any rules or regulations and looks to separate agreements the cities have for items such as volume and rate of flow. The WMO is required by statute to incorporate comments from the Metropolitan Council. Met council comments for IGH were included in the draft letter in the Board packets. Met council comments on the Eagan plans was received Monday and will now be incorporated before submitting comments to the city. Upon approval by the Board letters will be sent and the consultants and cities will follow a formal process of receiving and responding to comments. Motion by Workman-Jesness, second by Lencowski to approve the comment letter for the City of Eagan. Motion carried. Motion by Foss, second by Saito to approve the comment letter for the City of Inver Grove Heights. Motion carried.

VI. Draft Education and Outreach Plan 2019-2022

Comments from the previous meeting were incorporated and the final table was included in the Board packet. Total budget for 2019 is close to the approved 2019 budget. Education and outreach costs are anticipated to increase into the future. There was a question about Master Water Stewards costs. The City of Eagan will continue to cover program participation costs; the WMO will make funds available for capstone projects. There was a question about the ‘support’ category and how we intend to accomplish these items with no funds allocated to them. They are items that already exist either through the cities or partners. Another title for the category could be partnerships. If opportunities, grants or other funds arise, financially supporting these items could be considered. This plan can be reviewed at future meetings to ensure items are being accomplished.

VII. SWCD Workplans

There were two workplans that were reviewed. The first workplan was included in the Board packets and is for 2019 services with the SWCD. The second workplan was not developed until the Watershed Based Funding (WBF) Grant was reviewed with the Board of Water and Soil Resources (BWSR). The FY19 WBF workplan was provided at the meeting. Gallagher mentioned that the 2019 services workplan increased by just over $3,000. This increase is due to the increase in LCW projects, which earlier in 2018 was increased from 8 to 12. As with previous workplans other items include a variety of administrative tasks. The workplan is not-to-exceed $29,480. Motion by Workman-Jesness, second by Foss to approve the 2019 workplan for services with Dakota County SWCD. Motion carried. Gallagher presented the workplan for tasks associated with the FY19 WBF grant. The three main task categories are grant administration, lake feasibility study and project development. The not-to-exceed amount is based on the amount budgeted in the grant workplan and is not-to-exceed $6,208. Motion by Saito, second by Lencowski to approve the FY29 Watershed Based Funding grant workplan. Motion carried.

VIII. Library Water Theme Backpacks Workman-Jesness reported that all the materials have been approved by the library and now they will order through their vendors. There were some items that needed to change from the original idea, including removal of a dip net for macroinvertebrate (bug) monitoring. This activity is still in the bag, just


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without the net as it could be returned wet and wreck other materials. There are two themes of the backpacks, Water in your Home and Water in the Community. Library originally requested eight in each library including Wescott and Inver Glen, for a total of 16 backpacks. They now indicated they only have room for storage of 4 at each library. There will be two of each type at each library. This will help us keep costs down as well. Workman-Jesness is still working on determining the best bag with the library. Bags will be screen printed with the E-IGHWMO logo. The group still intends to host a kickoff event at the libraries when they are complete. Foss left the meeting at 6:30.

IX. Rainbarrel Program

Gallagher coordinated an approach with the attorney. The attorney prefers that the Board send letters as opposed to a public notice for public relations reasons, but either is legally okay. Expectations should be set with Hardware Hank as well, that others can participate. The Board thinks that a public notice will ensure others an opportunity without the risk of missing someone with a mailing. The Board reviewed a draft request for qualifications. Minor edits were made. Gallagher will coordinate a public notice in the Sun This Week newspaper, leave the request for qualification open for three weeks, and have those submitted ready for Board review at the next meeting. Goal is to have a program ready to kick-off in the spring.

X. Audit Schedule

Gallagher reviewed audit requirements for the E-IGHWMO based upon MN 8410 Rules. The annual income of the organization has been below the threshold determined by the Office of the State Auditor and it should remain under this threshold. In 2017 the threshold was $216,000. However, even under this threshold an audit is required every five years. The E-IGHWMO will have to have an audit complete in 2019 on 2018.

XI. Master Water Stewards (MWS) Activity Updates A few updates were provided by MWS. Reymann brought the banner and materials to the Eagan Community Center for promoting programs and MWS signups. This did not result in any new people signing up for this year. The next year of MWS has two new participants. Foss is working on an interactive display for future tabling events. Reymann has been coordinating with the City of Eagan on stormdrain inventory. There was discussion on also door knocking, talking to people and explaining adopt-a-drain while conducting the stormdrain inventory. Reymann mentioned a conversation with his church leaders that sparked an idea of partnering and reaching out to churches. Gallagher mentioned that Dakota County SWCD worked with Eagan this past year on a Congregations for Clean Water program to provide Landscaping for Clean Water style programing, and generate stormwater improvement projects ideas.

XII. Community Updates

Inver Grove Heights continues to work on retrofitting their curb cut raingardens with new inlets. The inlets will be easier to maintain and increase the lifespan of the raingardens. They are looking to increase their stormwater fees over the next few years. They will coordinate comments on the Local Water Management Plan with their consultant and other city staff. Eagan provided an update on the Master Water Stewards program. There are four that will soon graduate, and a MWS will be moving into Eagan. The City will be hosting a tour for MWS that will likely end up being a weeknight afternoon/evening. The City has been coordinating with Thomas Lake Center property on incorporating stormwater best management practices into future redevelopment work.


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XIII. Agenda Items for Next Meeting • Watershed Based Funding Update • LWMP Updates • Library Backpacks Update • Rainbarrel Program

XIV. Adjournment

Meeting adjourned by Chair Reymann at 7:05pm.

E-IGHWMO 2018ESTIMATED REVENUES Budget

Jan 1 - Feb 20 2018

Feb 21 - Apr 17 2018

Apr 18 - Jun 19 2018

Jun 20 - Aug 21 2018

Aug 22 - Oct 16 2018

Oct 17 - Dec 4 2018

Dec 5 - Dec 31 2018

Year to Date Totals

Member City Assessments Eagan $40,307.00 $40,307.00 $40,307.00 Inver Grove Heights $1,168.00 $1,168.00 $1,168.00

Interest Income $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Use of Fund Balance $7,975.00 $0.00TOTAL $49,450.00 $0.00 $0.00 $0.00 $41,475.00 $0.00 $0.00 $0.00 $41,475.00

ESTIMATED EXPENSES Budget

Work ProgramAnnual Activity, Financial and Audit Report $3,000.00 $0.00Annual Newsletter or Communication $300.00 $0.00Develop and Maintain Website $1,600.00 $237.50 $210.00 $250.00 $130.00 $827.50Watershed Plan- Organization Identity $500.00 $18.00 $18.00Watershed Plan- Metrics for Tracking Activities $500.00 $0.00Watershed Plan- Neighborhood Scale Education $1,500.00 $62.44 $16.10 $78.54Watershed Plan- Support Existing Programs $18,550.00 $40.70 $3,445.00 $5,025.00 $4,860.00 $13,370.70

Organizational AdministrationStaff Services (general) $19,000.00 $5,150.00 $4,210.00 $3,650.00 $5,290.00 $18,300.00Engineering and Consulting Services (general) $4,000.00 $0.00Legal Consulting Services (general) $500.00 $45.00 $30.00 $75.00Bank Services $0.00 $0.00

TOTAL $49,450.00 $5,428.20 $3,445.00 $4,438.00 $8,987.44 $45.00 $10,326.10 $0.00 $32,669.74Balance $65,941.23¹ $60,513.03 $57,068.03 $52,630.03 $85,117.59 $85,072.59 $74,746.49 $74,746.49 $8,805.26

1 = 2017 Balance Carry Over

Actual Revenues

4100 220th Street W, Suite 102, Farmington, MN 55024 Tel: (651) 480-7777 Fax: (651) 480-7775 www.dakotacountyswcd.org

2018 Landscaping for Clean 2018 Landscaping for Clean Water Program SummaryWater Program Summary

2018 FINANCIAL CONTRIBUTORS

68 Projects Installed

2018 BY THE NUMBERS

302 Individuals Participated in Introductory Workshops

172 Dakota County Residents Participated in Design Courses

68 Raingardens & Native Gardens Installed

73% Thought the Design Courses were excellent

81% Interested in putting in another project

Engaging Landowners to Provide them the Skill and Resources

Needed to Improve Water Quality in Their Communities by:

10 Introductory Workshops 10 Design Courses

82 Project Layouts

I loved the attention to

detail, the excitement

from the experts, and

the confidence they

gave me to help me

create a beautiful

garden!

-2018 Participant

4100 220th Street W, Suite 102, Farmington, MN 55024 Tel: (651) 480-7777 Fax: (651) 480-7775 www.dakotacountyswcd.org Revised: 11/21/2014

Dakota CountyDakota County

2014 Blue Thumb Initiative2014 Blue Thumb Initiative

PROJECT FACTSHEET

2014 Financial

Contributors:

Completed:

July—November

2014

The Blue Thumb Program engages and

teaches residential landowners how they

can improve water quality in their

communities by “planting for clean water.”

2014 Program Summary:

XXX Dakota County residents participated in the Blue Thumb Planting for Clean

Water Introductory Workshops.

Xxx people designed xxx projects during the Design Courses.

Xxx grand applications were received and xxx were approved.

Xxx raingarden, shoreline, and native garden projects were installed.

XX Projects Installed

XX Design Courses XX Introductory Workshops

XX Projects Layouts

4100 220th Street W, Suite 102, Farmington, MN 55024 Tel: (651) 480-7777 Fax: (651) 480-7775 www.dakotacountyswcd.org

PROGRAM SUMMARY BY CITY

The Landscaping for Clean Water program includes educational workshops, design courses where residents plan their project, and grants that include both cost-share incentives and on-site technical assistance. This process makes it possible for par-

ticipants to design and install native gardens, raingardens, or shoreline restora-tions that make an impact on local water quality and provide pollinator habitat!

Below is a summary of the 2018 participants by City.

2018 PARTNERS

Cities Apple Valley Burnsville Eagan Farmington Hastings Inver Grove Heights Lakeville Mendota Heights Rosemount South St. Paul West St. Paul

Dakota County Dakota County Farmington Library Dakota County Parks

Department Robert Trail Library

Special Thank You Master Gardeners of

Dakota County

TWELVE YEARS OF CLEAN WATER

ACCOMPLISHMENTS

Workshop Participants 2007-2018 4194

Projects Completed

2007-2018 498

2018 Landscaping for Clean 2018 Landscaping for Clean Water Program SummaryWater Program Summary

Apple Valley Intro workshop participants 37 Projects designed in class 22 Installed raingardens 2 Installed native gardens 3

Burnsville Intro workshop participants 68 Projects designed in class 36 Installed raingardens 10 Installed native gardens 10

Eagan Intro workshop participants 48 Projects designed in class 27 Installed raingardens 9 Installed native gardens 2

Farmington Intro workshop participants 16 Projects designed in class 7 Installed raingardens 2

Hastings Projects designed in class 1

Inver Grove Heights Intro workshop participants 30 Projects designed in class 22 Installed raingardens 1 Installed native gardens 6

Lakeville Intro workshop participants 42 Projects designed in class 29 Installed raingardens 5 Installed native gardens 2

Mendota Heights Intro workshop participants 4 Projects designed in class 3 Installed raingardens 2 Installed native gardens 1

Rosemount Intro workshop participants 12 Projects designed in class 10 Installed raingardens 3 Installed native gardens 2

South Saint Paul Intro workshop participants 11 Projects designed in class 12 Installed raingardens 5 Installed native gardens 2

West Saint Paul Intro workshop participants 2 Projects designed in class 1 Installed raingardens 1

Check out our new video at :

Dakotaswcd.org/raingardens.html

4100 220th Street W, Suite 102, Farmington, MN 55024 Tel: (651) 480‐7777 Fax: (651) 480‐7775 www.dakotacountyswcd.org Revised: 11/14/2018

PROJECT : Installa on of a 200 square foot residen al raingarden

FUND ING: Landowners receive a $250 Landscaping for Clean Water

grant as well as technical assistance provided by the Dakota

County Soil and Water Conserva on District

COST : Project materials cost es mated at $840

BEFORE

AFTER

A raingarden is a shallow

depression that captures

rainwater, removes pollutants,

and soaks the water into the

ground

M

R R

PROJECT FACTSHEET

Eagan, MN

Sherwood Way

LOCATION:

BENEF I TS :

Runoff volume reduc on

Improved water quality

Improved wildlife habitat

Opportunity for public

educa on and outreach

Improved aesthe cs

PARTNERS :

Eagan ‐ Inver Grove

Heights Watershed

Management

Organiza on

RECE IV ING WATERS :

Gerhardt Lake

PRACT ICE :

Raingarden

INSTALLAT ION :

Summer 2018

WATERSHED :

Minnesota







BEFORE

AFTER





ground

M

R R

PROJECT FACTSHEET

Eagan, MN

Todd Ave

LOCATION:

BENEF I TS :






Improved aesthe cs

PARTNERS :


Heights Watershed

Management

Organiza on


Holz Lake

PRACT ICE :

Raingarden

INSTALLAT ION :

Summer 2018

WATERSHED :

Minnesota


PROJECT : Installa on of a 150 sq foot na ve hillside plan ng





BEFORE

AFTER

A na ve garden, also called

natural landscaping, uses plants,

trees and grasses that are

suitable for growth in a

par cular geographical area

Q

R N

PROJECT FACTSHEET

Eagan, MN

Mallard Dr

LOCATION:

BENEF I TS :


Slope stabiliza on




Improved aesthe cs

PARTNERS :

Eagan‐Inver Grove Heights

Watershed Management

Organiza on


Thomas Lake

PRACT ICE :

Na ve Garden

INSTALLAT ION :

Summer 2018

WATERSHED :

Minnesota







BEFORE

AFTER





ground

H

R R

PROJECT FACTSHEET

Eagan, MN

Briar Creek Road

LOCATION:

BENEF I TS :






Improved aesthe cs

PARTNERS :


Heights Watershed

Management

Organiza on


Hurley Lake

PRACT ICE :

Raingarden

INSTALLAT ION :

Summer 2018

WATERSHED :

Minnesota






COST : Project materials cost es mated at $1,800

BEFORE

AFTER





ground

G

R R

PROJECT FACTSHEET

Eagan, MN

Bridle Ridge Path

LOCATION:

BENEF I TS :






Improved aesthe cs

PARTNERS :


Heights Watershed

Management

Organiza on


Bald Lake

PRACT ICE :

Raingarden

INSTALLAT ION :

Fall 2018

WATERSHED :

Minnesota







BEFORE

AFTER





ground

D

R R

PROJECT FACTSHEET

Eagan, MN

Egan Ave

LOCATION:

BENEF I TS :






Improved aesthe cs

PARTNERS :


Heights Watershed

Management

Organiza on


Lemay Lake

PRACT ICE :

Raingarden

INSTALLAT ION :

Fall 2018

WATERSHED :

Minnesota







BEFORE

AFTER





ground

A

R R

PROJECT FACTSHEET

Eagan, MN

Forssa Way

LOCATION:

BENEF I TS :






Improved aesthe cs

PARTNERS :


Heights Watershed

Management

Organiza on


Cliff Lake

PRACT ICE :

Raingarden

INSTALLAT ION :

Summer 2018

WATERSHED :

Minnesota







BEFORE

AFTER





ground

G

R R

PROJECT FACTSHEET

Eagan, MN

Prairie Ridge Rd.

LOCATION:

BENEF I TS :






Improved aesthe cs

PARTNERS :


Heights Watershed

Management

Organiza on


Minnesota River

PRACT ICE :

Raingarden

INSTALLAT ION :

Fall 2018

WATERSHED :

Minnesota


PROJECT : Installa on of a 150 sq foot na ve garden





BEFORE

AFTER

A na ve garden, also called

natural landscaping, uses plants,

trees and grasses that are

suitable for growth in a

par cular geographical area

M L

R N

PROJECT FACTSHEET

Eagan, MN

Curry Trail

LOCATION:

BENEF I TS :


Slope stabiliza on




Improved aesthe cs

PARTNERS :

Eagan‐Inver Grove Heights

Watershed Management

Organiza on


Schwanz Lake

PRACT ICE :

Na ve Garden

INSTALLAT ION :

Summer 2018

WATERSHED :

Minnesota







BEFORE

AFTER





ground

G

R R

PROJECT FACTSHEET

Eagan, MN

Carnelian

LOCATION:

BENEF I TS :






Improved aesthe cs

PARTNERS :


Heights Watershed

Management

Organiza on


Minnesota River

PRACT ICE :

Raingarden

INSTALLAT ION :

Summer 2018

WATERSHED :

Minnesota







BEFORE

AFTER





ground

I

R R

PROJECT FACTSHEET

Eagan, MN

Ashbury Place

LOCATION:

BENEF I TS :






Improved aesthe cs

PARTNERS :


Heights Watershed

Management

Organiza on


Blackhawk Lake

PRACT ICE :

Raingarden

INSTALLAT ION :

Summer 2018

WATERSHED :

Minnesota

A Joint Powers Organization of the Cities of Eagan and Inver Grove Heights 3830 Pilot Knob Road, Eagan, MN 55122-1810

Phone: (651) 675-5300

Board of Managers 2019 Meeting Schedule

Meeting dates and locations subject to change

Locations:

Eagan Maintenance Facility

3830 Pilot Knob Rd

Eagan, MN 55122

Inver Grove Heights City Hall

8150 Barbara Ave

Inver Grove Heights, MN 55077

Time: 5:30 p.m. to 7:00 p.m.

Dates: The third Tuesday of every other month

Date Location

February 19th, 2019 Eagan

April 16th, 2019 Inver Grove Heights

June 18th , 2019 Eagan

August 20th, 2019 Eagan

October 15th, 2019 Inver Grove Heights

December 3rd, 2019 Eagan

agenda board of managers meeting eagan ......2012/04/18 · a joint powers organization of the...

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