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AGENDA

Board of Directors

Infant Crisis Services, Inc.

August 3, 2017

11:30 a.m.-1:00 p.m.

Infant Crisis Services, Donald W. Reynolds Center

4224 N. Lincoln Blvd, Oklahoma City, OK 73105

Opening Miki Farris 5 minutes

- Thank Lunch sponsors: Linda Hildebrant and Michael Brown

- Birthday’s!

- Introduce YP Board members: Cyndi Munson, Allyson Wolfe, Paul Cason,

Tyler Young and Hank Johnson

Guests: Audit & 990 Review Matt Cole 20 minutes

Pat Hollingsworth

**VOTE TO APPROVE**

Review of Minutes Cherish Ralls 2 minutes

Chair Report Kristine Browne 2 minutes

- Review Dashboard

Agency Business

- Strategy Updates

o Technology Expansion Kyle Impson 5 minutes

o BabyMobile #2 Brooke Townsend 5 minutes

o Fresh Food Program Cindy Batt 5 minutes

o Increase IFE Toni Parks-Payne 5 minutes

Board Business

- Resource Development Jo Jones 10 minutes

- Board Governance Ken Howell 2 minutes

- Finance Jennifer Boren 3 minutes

1st Quarter Financials

- Young Professionals Erik Salazar 2 minutes

New Business Kristine Browne 1 minute

Executive Session Kristine Browne 1 minute

Next Board Meeting

September 7th, 2017, 11:30am to 1:00pm

Infant Crisis Services

Donald W. Reynolds Center

4224 N. Lincoln Blvd.

Oklahoma City, OK 73105

405 778-7618

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Board of Directors Meeting

Infant Crisis Services, Inc.

May 4, 2017

11:30am-1:00pm


Donald W. Reynolds Center



Notice of regular board meeting was made through an annual calendar and by email.

Cherish Ralls called the regular Board of Directors meeting to order at approximately 11:45 a.m.

Present: Cherish Ralls (Secretary), David Cottrell (Treasurer), Ken Howell (Board Governance Chair),

Jeff Bonney, Michael Brown, Kristine Buxton, Carolyn Ann Hansing, Peggy Kates, Joy LaBar, Jason

Osborn, Toni Parks-Payne, Marisa Records, Erik Salazar, Tim Scott, Linda Slawson, Brooke Townsend,

and Miki Farris.

Conference Call: none

Absent: Kathy Oden-Hall (Chair), Kristine Browne (Vice Chair), Cindy Batt, Kathie Calbone, Annette

White Klososky

Others Present: Bailey Gatewood, Lindsey Fry -Infant Crisis Services Young Professionals. Jo Lynne

Jones, Jennifer Boren, Jacquie Johnson, Beth Lykins, Nicole Sukenis, Jeanette Rivera, Allison Parker and

Chuck Gentry -Infant Crisis Services staff members.

Opening- Miki Farris

Thanked Carolyn Hansing and Annette White Klososky for providing lunch for the meeting

and shared a client story.

Introduced Young Professional board members: Bailey Gatewood and Lindsey Fry

Review of minutes –

Minutes reviewed. There were no changes.

Motion: Peggy Kates made a motion to approve the March 2, 2017 minutes as written. Kyle Impson

seconded the motion. All were in favor, there were none opposed. The motion passed.

Dashboard Review – Cherish Ralls

Reviewed the dashboard and upcoming events.

Triple Crown Tea, May 9, 2017

Agency Business

Building Repairs – Chuck Gentry

Gave an update on the repairs from the flood damage.

Board Business

Resource Development – Tim Scott

Fundraising Update – Jo Jones

Board Governance – Ken Howell

Ken went over the Bylaws on attendance. Informed the board that we have forms available to nominate

prospective board members and Jo Jones gave an update from the Advisory Council.

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Toast to Outgoing Officers- Miki Farris

Kristine Browne & Kathy Oden-Hall

New Business

Kyle Impson gave an update on the Tech . They have met and the new website should be up mid-summer

2017. They have done research on the possibility of creating an App and with new website being mobile

friendly it is more cost effective to just utilize the new website. The new data base software design is done

and our IT department is inputting our data, should be up and using the new system in June.

Executive Session

There was no executive session.

Motion: David Cottrell made a motion to approve the strategic plans presented by Molly Helm. Jason

Osborn seconded the motion. All were in favor, there were none opposed. The motion passed, the

strategic plans were approved.

Next Board Meeting: August 3rd, 2017 11:30am-1pm




Minutes submitted by secretary, Linda Slawson and Executive Assistant, Jacquie Johnson.

__________________________ ________________

Jacquie Johnson Date

Executive Assistant

__________________________ ________________

Cherish Ralls Date

Secretary

__________________________ ________________

Kristine Browne Date

Chair

BabyMobile Program

FY 18 First Quarter

BABYMOBILE STATS Total Clients 1,196

(4% increase)

New Clients 44%

Locations Visited 22

Days Active 46

Oklahoma County Average 23

Outside County Average 27

BabyMobile Volunteer Hours 50

Total Served out of OK County 36%

BabyMobile Program

UPDATES • Cancelled – OCCHD East, Crossings Community Clinic, Yukon Health Department • Added - Rolling Green Apartments (Edmond)

- Nannies Daycare (Jones) - Skyline Urban Ministries

• Named mobiles - Thelma & Louise • Second task force meeting • Louise start date – November 1 • Mobile repairs - $3,000 • Conducting assessments in 7 counties

JUNE STATS

Total Clients 390

New Clients 48%

Total Sites 15

June 2016 Growth 4%

BabyMobile Program

Updated Pilot Schedule: Phase 1: November – January + Lincoln (New)

+ Seminole (New)

+ Canadian

+ Cleveland

+ Logan

+ Pottawatomie

Phase 2: February – March • Re-evaluate new counties

• Re-evaluate 2x mo. in established counties

• Consider additional counties

Jeanette Rivera May & June 2017

Report to: Board

Client Services Report

Clients Served: Month of May we saw a total of 1046 Babies NEW- 294

Clients Served: Month of June we saw a total of 1,148 Babies NEW-346

In May we gave away: 96 car seats.

Accomplishments: **NEW**

Client Services Staff member Marita Rojas, holds a Spanish workshop every Wednesday for

6 weeks, and takes a 3 week break before the next class. All who accomplish the 6 week

class receive a certificate of completion, each class they attend they receive a pack of 10

diapers as an incentive.

April-May-Temperaments class (finished with 7 moms)

June-July- Self Esteem class (Finished with 7 moms)

Our Quarterly Client Services/BM/Family Services Newsletter will go out in July!

Family Services

Clients Served from January 1st- May 31st, 2017

All Family Services: 1,258

Clients Seen in April: 286

Clients Seen in May: 253

Most sought resources for May:

Housing 12%

Utility 17%

Medical 8%

Developmental Delays

2% Education/Skills

7% Parenting

4% Breastfeeding

3%

Abuse 1%

Employment 1%

Basic Needs 25%

Women's Health 4%

Substance Abuse

1%

Post partum 1%

Counseling/Mental Health

3%

Other 1%

Family Services

Clients Served from January 1st- June 30th, 2017

All Family Services: 1,620

Clients Seen in May: 253

Clients Seen in June: 362

Most sought resources for June:

Housing 14%

Utility 19%

Medical 6%

Developmental Delays

2% Education/Skills

7% Parenting 4%

Breastfeeding 2%

Abuse 1%

Employment 1%

Basic Needs 25%

Women's Health 3%

Substance Abuse 1%

Post partum 1%

Counseling/Mental Health

2%

Other 1%

August Board Report

Volunteer Department

Volunteer Groups This Summer:

1. Tinker

2. Caption Partners

3. Chesapeake Gulf Shores

4. JLOK

5. Hunt Brother's Pizza

6. Okla. Health Care Authority

7. Tween Board

8. Channa HR Committee

9. Dell

10. Retirement Investment Adv.

11. Cherish Ralls Group

12. Homes By Taber

13. Lucille McShane

14. Continental Resources

15. Memorial Road COC

16. Nextep

17. Tinker

18. Christ the King Summer Camp

19. The Bankers Bank

20. Primerica

21. First Christian Church of Edmond


23. Laura Ragon Group

24. Chesapeake H.E.L.P

25. OSBI

26. Polston Tax Resolutions and Accounting

27. Chesapeake

28. Enable Midstream



31. Bertha B. Clark

32. Oklahoma City University

May Volunteer Numbers:

242 Volunteers

1042 volunteer hours

June Volunteer Numbers:

416 Volunteers

1213 Hours

April-JulyMonth Media Outlet Title Date Ran/Aired Notes What?April Frederick Press-Leader Safe Kids Oklahoma hosts Martha Collar Tech Reunion Statewide Child Passenger S 4/26/2017 Kynsey Lira mentioned as tech of the yearApril 405 Magazine Best of the 405 Page 43 Infant Crisis Services named Best Nonprofit Organization by the readers of 405 MagazineMay The Journal Record Parker joins Infant Crisis Services 5/4/2017 Page 15A Article with photo about new hire, Allison ParkerMay OKC Friday Bishop McGuinness students receive many accolades 5/5/2017 Page 6 Article mentions amount raised by BMHS students in the past four years w/photoMay The Oklahoman Nonprofit Group Events 5/14/2017 Page 7D Photo from Teen Associate Board Auction May The Oklahoman Edmond Memorial students help babies, learn lessons 5/23/2017 Page 5D Article about Edmond Memorial's DECA students collecting in-kind items for Infant CrisisMay The Journal Record Around Town: Trucks for Tots 5/25/2017 Page 4A Trucks for Tots promo in Around Town sectionMay Living Oklahoma Living Oklahoma Morning Show 5/30/2017 Courtney & Trisha on promoting Trucks for Tots eventMay KFOR/Freedom 43 Rise & Shine Morning Show 5/31/2017 Courtney on promoting Trucks for Tots eventMay Metro Family Magazine Events Section Page 36 Trucks for Tots promo in Events section of MetroFamily MagazineJune KOCO Channel 5 KOCO Live Morning Show 6/2/2017 Courtney & Trisha on promoting Trucks for Tots eventJune Briefcase Oklahoma City Bar Auxilary News Page 19 Infant Crisis Services mentioned as recipient of Bar Auxilary donationJuly The Journal Record Infant Crisis Services names board members 7/6/2017 Page 16A Article with photos about new board membersJuly OKC Friday Infant Crisis adds board members 7/7/2017 Page 10 Article with photos about new board membersJuly OKC Friday Bar Auxiliary gives to non-profits 7/14/2017 Page 7 Infant Crisis Services mentioned as recipient of Bar Auxilary donationJuly The Oklahoman Diaper drive to celebrate name change 7/21/2017 Page 4C Article about True Sky CU partnering with Infant Crisis for in-kind drive

Infant Crisis Services, Inc. Outreach Report

Summer 2017

Agency Appreciation and Networking Luncheon Infant Crisis Services hosted our annual Agency Appreciation and Networking Luncheon on Tuesday, July 25th. Each year we invite our referral partners to join us for lunch as a way to say thank you for all of the referrals they provide throughout the year and for the excellent resources they provide to our client families. This year, more than 140 individuals from over 70 agencies attended. Special recognition was awarded to:

BabyMobile Location of the Year: WCD WIC

Jeanie Laakman Professional Service Award: Robyn Sears – OUHSC Child Study Center

Partner of the Year: Regional Food Bank of Oklahoma

Community Outreach 12 community resource meetings

11 referral agency meetings/tours 5 pediatric resident tours/volunteer 6 speaking opportunities

Direct Outreach Opportunities Outreach booths at: May 6 – OKDHS Foster Family Resource Fair May 22 – OKC Indian Clinic Women’s Health Fair May 22 – Sanctuary Women’s Shelter Queen for a Day event May 23 – Food Bank Mobile Market Resource Fair May 31 – Skyline Urban Ministries June 14 – Food Bank Mobile Market Resource Fair June 26 – Skyline Urban Ministries July 14 – OKC Indian Clinic Children’s Health Fair July 22 – Whiz Kids Summer Leadership Training July 27 – Sunbeam Grandparents Raising Grandchildren Back to School event

Upcoming Events

August 1 Feed the Children Teacher’s Store Opening

August 3 Food Bank Mobile Market Resource Fair

August 19 LOVE OKC

Cash/Pledges by CategoryFY 2018

As of July 15, 2017YTD FY 2017 - $446,118

Category Goal FY to Date Remaining % RaisedIndividuals $1,375,000 $207,864 $1,167,136 15%

Businesses/Corporations $450,000 $82,794 $367,206 18%

Foundations $425,000 $135,925 $289,075 32%

Churches/Groups/Civic Orgs/Schools $300,000 $146,996 $153,004 49%

Federated Campaigns $50,000 $6,868 $43,132 14%

GRAND TOTAL $2,600,000 $580,447 $2,019,553 22%

$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,400,000

$1,600,000

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