agenda administration and finance committee meeting tuesday june 2 2020 agend… · administration...

AGENDA Administration and Finance Committee Meeting

Tuesday, June 2, 2020, 7:00 p.m. Conference Call

A. Routine Matters

1. DPCDSB Mission Statement Mission: Disciples of Christ, nurturing mind, body and soul to the fullness of life. Vision: Changing the world through Catholic education.

2. Call to Order and Attendance

3. Acknowledgement of First Nations Sacred Territory

4. Opening Prayer

5. Approval of Agenda

a. Approval of Calendar Items

a. Construction Progress Report

6. Declaration of Interest

7. Approval of Minutes from the Administration and Finance Committee Meeting of May 12, 2020

a. Business Arising from the Minutes

B. Pastor’s Remarks

C. Awards and Presentation

D. Delegations

E. Updates/Information/Reports from Trustees for Receipt

1. Regular Reports

2. Ontario Catholic School Trustees’ Association Report

3. Student Voice

4. Good News Items

F. Updates/Information/Reports from Committees for Receipt

G. Updates/Information/Reports from Administration for Receipt

1. Interim Financial Report for 8 Months Ended April 30, 2020 - Brian Hester

2. St. Leonard Catholic Elementary School - Temporary Relocation - Mathew Thomas

3. Status Update on Central and Local Negotiations with Union Groups Represented within Dufferin- Peel Catholic District School Board - Stephanie Strong

4. Elementary Catholic School Admissions: The Roman Catholic Requirement - Max Vecchiarino

H. Trustee/Committee/Administration Reports Requiring Action

I. Notices of Motion

J. Additional Business

K. Questions Asked of, and by, Board Trustees

L. Declared Interest Items

M. In Camera Session See In Camera Agenda

N. Rise and Report

O. Future Meetings

P. Adjournment

2

OPENING PRAYER

Bless us as we gather today for this meeting.

Guide our minds and hearts so that we will work

for the good of our community, and help all Your people.

Teach us to be generous in our outlook, courageous in face of difficulty,

and wise in our decisions.

Father, we praise You,

for ever and ever.

Amen.

3

Administration and Finance Committee Meeting

June 2, 2020

CONSTRUCTION PROGRESS REPORT

Multi-Year Strategic Plan Values: Believe; Excel; Thrive

Administration and Finance Committee Meeting – June 2, 2020 Construction Progress Report

“The house was built with stone finished at the quarry, so that neither hammer nor axe nor any tool of iron was heard in the temple while it was being built.”

1 Kings 6:7

HOLY NAME OF MARY CATHOLIC SECONDARY SCHOOL – ADDITION 115 Glenvale Boulevard, Brampton, ON, L6S 3J7 ARCHITECTS: Walterfedy Architects CONTRACTOR: Century Group Inc. CONTRACTED COMPLETION: TBD ANTICIPATED COMPLETION: TBD Construction was paused between April 6th and May 5th in response to the Emergency Order issued by the Government of Ontario limiting the number of essential businesses that could continue to operate during the COVID-19 pandemic. Effective May 6th, construction on this project resumed under strict health and safety guidelines supported by local public health authorities. Second floor load bearing masonry walls are near completion. Commencement of high roof steel joists and deck are scheduled to start within the next two weeks. Electrical and mechanical rough ins on ground floor are near completion and in progress on the second floor. The requirement to comply with COVID-19 guidelines has delayed the project and restricted the number of construction personnel on-site by half to allow for appropriate physical distancing. It is anticipated that the project will be completed during the 2020-2021 school year, although it is still unclear exactly when that will occur given the COVID-19 related requirements noted above as well as ensuring that there is a return to a more predictable and robust supply chain for materials and supplies. A further update on the progress of construction will be provided at the September Administration and Finance Committee meeting. THE FOLLOWING RECOMMENDATION IS PROVIDED FOR CONSIDERATION:

1. THAT THE REPORT TO ADMINISTRATION AND FINANCE COMMITTEE, CONSTRUCTION PROGRESS REPORT, BE RECEIVED.

Prepared by: Joe Brundia, Manager of Construction Richard Moriah, General Manager, Physical Plant Facilities Mathew Thomas, Superintendent of Planning and Operations Daniel Del Bianco, Associate Director, Corporate Services Submitted by: Marianne Mazzorato, Ed.D., Director of Education

4

DUFFERIN-PEEL CATHOLIC DISTRICT SCHOOL BOARD

CONSTRUCTION PROGRESS CHART - Monthly Summary

80 85 90 92 94 96 98 99 Contracted Anticipated

Holy Name of Mary SS (Addition) June '19 July '19 TBD TBD

PROJECT Const'n Start Status of Construction (%)

Tendered

300 10 20

Completion

40 50 7060

5

____________________________________________________________________________________________________________Minutes – Administration and Finance Committee Meeting, May 12, 2020

MINUTES


Tuesday, May 12, 2020, 7:00 p.m. Conference Call

Trustees: Brea Corbet Chair

Shawn Xaviour Vice Chair Frank Di Cosola Trustee Darryl D'Souza Trustee Sharon Hobin Trustee Thomas Thomas Trustee Anna da Silva Trustee Luz del Rosario Trustee Bruno Iannicca Trustee Mario Pascucci Trustee Stefano Pascucci Trustee Sheanne Jesudhason Student Trustee

Staff: Marianne Mazzorato, Ed.D. Director of Education, Secretary to the Board

Daniel Del Bianco Associate Director, Corporate Services Julie Cherepacha Executive Superintendent, Finance, Chief Financial Officer

and Treasurer Brian Hester Superintendent, Financial Services Stephanie Strong Superintendent, Human Resources and Employee Relations Mathew Thomas Superintendent, Planning and Operations Margaret Beck Counsel Richard Smith Chief Information Officer Bruce Campbell General Manager, Communications and Community

Relations Theresa Davis General Manager, Human Resources Richard Moriah General Manager, Physical Plant Facilities Wendy Dobson General Manager, Student Transportation of Peel Region

Recorder: Cindy Child

A. Routine Matters

1. Call to Order and Attendance Chair Brea Corbet called the meeting to order at 7:03 P.M.

2. Acknowledgement of First Nations Sacred Territory Chair Brea Corbet acknowledged the sacred territory of the Mississaugas of the Credit First Nation.

6


3. Opening Prayer Chair Brea Corbet led the Opening Prayer.

4. Approval of Agenda

Trustee Darryl D'Souza put forth a Motion to defer Item H1 - Naming of the St. Elizabeth Seton Catholic Elementary School Library to November 2020, following the next scheduled Board By-Law/Policies Review Committee meeting. Trustee Darryl D’Souza stated this was to avoid setting a precedent, as many staff have served 30 or more years and they do not have parts of a school named after them. Trustee Darryl D'Souza would like to review the policy before a decision is made.

Trustee Sharon Hobin responded that the school committee did adhere to the current board policy and GAP procedure in making this request to the Board of Trustees.

The motion was defeated in a majority vote.

Motion Moved by Darryl D'Souza

THAT ITEM H1 OF THE AGENDA, NAMING OF THE ST. ELIZABETH SETON CATHOLIC ELEMENTARY SCHOOL LIBRARY, BE DEFERRED UNTIL AFTER THE NEXT BY-LAW AND POLICIES REVIEW COMMITTEE MEETING.

DEFEATED

Motion Moved by Luz del Rosario

THAT THE AGENDA BE APPROVED, AS AMENDED. CARRIED

a. Approval of Calendar Items - Nil

5. Declaration of Interest - Nil

6. Approval of Minutes from the Administration and Finance Committee Meeting of April 14, 2020

Motion Moved by Shawn Xaviour

THAT THE MINUTES OF THE ADMINISTRATION AND FINANCE COMMITTEE MEETING, APRIL 14, 2020, BE APPROVED.

CARRIED

a. Business Arising from the Minutes - Nil

B. Pastor’s Remarks - Nil

C. Awards and Presentation - Nil

7


D. Delegations - Nil

E. Reports from Trustees for Receipt

1. Regular Reports

a. Debrief from the Mock Virtual OCSTA AGM (Verbal Report) - Sharon Hobin

Trustee Sharon Hobin advised that there will be another Mock Virtual Meeting in June to discuss education and OCSTA AGM matters.

Motion Moved by Thomas Thomas

THAT THE DEBRIEF FROM THE MOCK VIRTUAL OCSTA AGM (VERBAL REPORT), BE RECEIVED.

CARRIED

2. Good News Items

Chair Brea Corbet passed the Chair to Vice Chair Shawn Xaviour

Trustee Brea Corbet extended appreciation on behalf of the Board of Trustees to all DPCDSB families, educators and staff for participating in last week's celebrations of Catholic Education Week throughout our schools. It was a special opportunity to have His Eminence Cardinal Collins provide the provincial mass virtually last Wednesday. Ontario Catholic Association of Parents in Catholic Education (OAPCE) held an engaging and informative Virtual Parent Summit this past weekend. Thanks to all who advocate and support Catholic education. It is truly a gift to have and we are proud of the continuity of Catholic learning endeavors to keep our Catholic faith at the core of everything we do.

Trustee Sharon Hobin commented that on twitter we are seeing great performances and presentations by student speaking on Catholic Education. Noting that participation is from our Kindergarten students up to eloquent senior students. Thank you to the Communications and Community Relations Department for their social media work to promote DPCDSB and Catholic Education. Great work!

Chair Brea Corbet resumed the Chair.

Trustee Shawn Xaviour praised the many twitter posts from DPCDSB staff and students promoting Catholic Education.

Trustee Anna da Silva spoke on the success of virtual masses being offered at St. Mary Catholic Church in Brampton under Father Liborio Amaral. During Catholic Education Week, she, Superintendent Les Storey, and Principal Tensy Kalaparambath of St. Mary's Catholic Elementary School physically participated in the virtual mass presented to the community. Father Liborio has blessed the schools during school closures.

Motion Moved by Darryl D'Souza THAT THE GOOD NEWS ITEMS BE RECEIVED. CARRIED

8


F. Information/Reports from Committees for Receipt - Nil

G. Information/Reports from Administration for Receipt

1. Bram West 1A - Boundary Adjustment - Superintendent Thomas

Manager of Planning Stephanie Cox summarized the report.

Motion Moved by Anna da Silva

THAT THE REPORT TO THE ADMINISTRATION AND FINANCE COMMITTEE, BRAM WEST 1A - BOUNDARY ADJUSTMENT, BE RECEIVED.

CARRIED

2. March 31, 2020 Enrolment Report - Superintendent Thomas

Manager of Planning Stephanie Cox summarized the report.

Motion Moved by Sharon Hobin

THAT THE MARCH 31, 2020 ENROLMENT REPORT, BE RECEIVED. CARRIED

3. February 21, 2020 STOPR Governance Committee Minutes - Superintendent Thomas

Superintendent Thomas summarized the report.

Motion Moved by Frank Di Cosola

THAT THE FEBRUARY 21, 2020 STOPR GOVERNANCE COMMITTEE MINUTES, BE RECEIVED. CARRIED

4. Results of Transportation Eligibility Reassessment for the 2020-2021 School Year - Superintendent Thomas

Superintendent Thomas summarized the report.

Motion Moved by Shawn Xaviour

THAT THE RESULTS OF TRANSPORTATION ELIGIBILITY REASSESSMENT FOR THE 2020-2021 SCHOOL YEAR, BE RECEIVED.

CARRIED

9


5. St. Roch Catholic Secondary School-Enrolment Management Strategy - Superintendent Thomas

Superintendent Thomas summarized the report with Manager of Planning Stephanie Cox.

Staff responded to questions of clarification. When the enrolment cap for Grade 9 students is reached at St. Roch Catholic Secondary School, students will be redirected to St. Augustine Catholic Secondary School. Superintendent Thomas advised that enrolment data will be closely monitored, and updates provided through Issues and Events.


THAT THE REPORT TO THE ADMINISTRATION AND FINANCE COMMITTEE, ST. ROCH CATHOLIC SECONDARY SCHOOL ENROLMENT MANAGEMENT STRATEGY, BE RECEIVED.

CARRIED

6. Budget Survey-Stakeholder Input – Executive Superintendent Cherepacha

Executive Superintendent Cherepacha summarized the report and responded to questions of clarification.

In response to inquiries of the results, Executive Superintendent Cherepacha advised that she will investigate if further breakdown of the data is possible from the research team.

Motion Moved by Stefano Pascucci

THAT THE REPORT TO THE ADMINISTRATION AND FINANCE COMMITTEE, BUDGET SURVEY-STAKEHOLDER INPUT, BE RECEIVED.

CARRIED

H. Trustee/Committee/Administration Reports Requiring Action

1. Naming of the St. Elizabeth Seton Catholic Elementary Library – Associate Director Del Bianco

Associate Director Del Bianco read the report and provided the Policy and GAP documents for review to support the request by the school community.

Chair Brea Corbet passed the Chair to Vice Chair Shawn Xaviour.

Trustee Brea Corbet advised that it is her honour to serve the St. Elizabeth Seton Catholic School community and that she is pleased that they have chosen to honour a beloved teacher in this manner.

Trustee Sharon Hobin advised that she, Associate Director Del Bianco and the school Principal were part of the committee that convened the request, and that the request meets current DPCDSB Policy and GAP requirements.

Trustees voiced concern that this could set a precedent. Discussion ensued. Preference was stated not to have different parts of a DPCDSB building (i.e. library or gyms) with names

10


different than the school or facility itself. Limiting the years of naming parts of a building, was discussed.

Aside from naming parts of a school building, many schools memorialize staff and students who have passed away with peace gardens, benches, photos or plaques in foyers.

The motion was put forth a second time to defer this request until after the next By-Law/Policies Review Committee meeting.

A majority vote was received and carried.

Chair Brea Corbet resumed the Chair.

Motion Moved by Sharon Hobin

THAT THE REPORT TO THE ADMINISTRATION AND FINANCE COMMITTEE, NAMING OF THE ST. ELIZABETH SETON CATHOLIC ELEMENTARY LIBRARY, BE RECEIVED.

CARRIED


THAT THE REPORT, NAMING OF THE ST. ELIZABETH SETON CATHOLIC ELEMENTARY LIBRARY, BE DEFERRED UNTIL AFTER THE NEXT BY-LAW AND POLICIES REVIEW COMMITTEE MEETING.

CARRIED

2. Procedural By-law - Margaret Beck

Counsel Beck summarized and highlighted the changes to the Procedural By-Law, article 7.

Trustee Frank Di Cosola thanked Counsel Beck for her work and for considering the input from trustees.

Motion Moved by Thomas Thomas

THAT THE REPORT TO THE ADMINISTRATION AND FINANCE COMMITTEE, PROCEDURAL BY-LAW, BE RECEIVED.

CARRIED


THAT THE ADMINISTRATION AND FINANCE COMMITTEE RECOMMEND TO THE BOARD OF TRUSTEES THAT THE PROCEDURAL BY-LAW BE APPROVED AND ENACTED, AS AMENDED.

CARRIED

I. Notices of Motion - Nil

11


J. Additional Business - Nil

K. Questions Asked of, and by, Board Trustees

In response to Trustee Stefano Pascucci's query regarding the fire at St. Leonard Catholic Elementary School, Associate Director Del Bianco advised that cameras will be installed at the front doors of all elementary schools this summer. This preliminary work will provide an opportunity to expand the network of cameras should they be required. With the upgrade of school security, we are updating DPCDSB privacy requirements within our DPCDSB Policy and GAP. A report on the camera installations will be provided in Issues and Events.

Superintendent Thomas advised Trustee Mario Pascucci that the signage at St. Mary Star of the Sea has been delayed due to the pandemic, however intention is to move forward this spring.

In response to Trustee Mario Pascucci’s query, Director Mazzorato advised that inquiries into how to assist with student curriculum should be directed to the family superintendent. Teachers and school administrators communicate with parents/guardians rather than an outside agency such as a tutor, when assisting student development and success.

In response to Trustee Mario Pascucci’s query, Director Mazzorato advised that the workflow report is provided weekly through Issues and Events. Copies of the workflow reports will be included in the May Regular Board Meeting agenda. Associate Director Del Bianco will be providing a portal for Trustees in future to access this information.

In response to Trustee Sharon Hobin’s query, Associate Director Del Bianco advised that the DPCDSB is working with the Ministry of Education and our insurance provider to determine next steps following the fire set at St. Leonard Catholic Elementary School. Trustee Sharon Hobin expressed concern regarding vandalism during school closure. Associate Director Del Bianco advised that we have increased security measures. Director Mazzorato advised that preliminary findings did not suggest the fire has anything to do with our Catholic identity. Staff advised that all families in the school community have received communication of the event.

General Manager Richard Moriah answered questions of clarification regarding increased security measures. Staff have requested a detailed report of security processes and protocol from the vendor and will consider a cost analysis of increased security on premises rather than a perimeter check. Peel Regional Police are aware that vandalism has increased as school closure continues and have added additional security measures.

In response to Trustee Bruno Iannicca’s query, Director Mazzorato advised that physical distancing will be considered when the school closure period ends. Presently summer school plans are underway for extended virtual learning or a hybrid of teacher-led learning. Teachers have signed up to teach summer school and are prepared to teach in the new and developing environment due to the pandemic.

In response to trustees’ questions around proms and graduation ceremonies, Director Mazzorato acknowledged the announcement of the expectation of these events from the Minister of Education. DPCDSB is committed to having graduation ceremonies in the fall. Through consultation with school principals, Catholic school councils, student senate, SEAC and CCCSC, staff are in the process of determining a gesture or token to recognize Grade 8 and 12 graduations in June. The board awaits a Ministry of Education Policy/Program Memoranda regarding expectations for proms and graduation ceremonies.

12


In response to Trustee Frank Di Cosola’s query, Director Mazzorato advised that a fulsome report will be provided regarding the work that Program and Learning Services staff have provided to students. We continue to encourage educators to reach out to all students. A survey will be conducted for parents/guardians and students to gauge the overall effectiveness of the Continuity of Catholic Learning.

Chair Brea Corbet passed the Chair to Vice Chair Shawn Xaviour.

In response to Trustee Brea Corbet’s query, Director Mazzorato agreed that our student well-being must be considered if DPCDSB staff volunteer for self-redeployment. The Ministry of Education will be providing more details; however, they have requested, and the unions have agreed, to allow staff to volunteer to be redeployed to help with essential work. There is still a great need for assistance in long-term care facilities, hospitals and in women’s shelters. We will assist where possible but will not compromise our needed resources.

Chair Brea resumed the Chair.

L. Declared Interest Items - Nil

M. In Camera Session

Motion Moved by Stefano Pascucci

THAT THE ADMINISTRATION AND FINANCE COMMITTEE MEETING BE ADJOURNED AND THE TRUSTEES IMMEDIATELY CONVENE AN IN-CAMERA MEETING.

CARRIED

N. Rise and Report

Approval of In Camera Minutes.


THAT THE ADMINISTRATION AND FINANCE COMMITTEE RECEIVE THE CONFIDENTIAL IN CAMERA REPORT.

CARRIED

O. Future Meetings

June 2, 2020

P. Adjournment

Motion Moved by Mario Pascucci

THAT THE MEETING BE ADJOURNED AT 10:37 P.M.

CARRIED

13


June 2, 2020

INTERIM FINANCIAL REPORT – 8 MONTHS ENDING APRIL 30, 2020

Multi Year Strategic Plan Values: Believe, Excel, Respect, Thrive and Trust

“In everything I did, I showed you that by this kind of hard work we must help the weak, remembering the words the Lord Jesus himself said: ‘It is more blessed to give than to receive.’”

(Acts 20:35)

Administration and Finance Committee Meeting – June 2, 2020 Interim Financial Report – 8 Months Ending April 30, 2020

BACKGROUND

The purpose of interim financial reports is to provide the Board of Trustees with a clear understanding of the status of the current year’s budget versus actual expenses to-date, and an outlook for the remainder of the year. Interim financial reporting is an ongoing requirement for school boards resulting from Operational Reviews. This eight (8) month report captures a portion of the impact from the COVID-19 ministerial order to close schools. As communicated from the Ministry of Education, school boards are to continue to cover all employee salary and benefit costs and to continue payment for all transportation contract obligations. Thus, the impact on expenditures reported as at April 30th is minimal, but will be more evident by year-end August 31st. DISCUSSION

The attached Interim Financial Report reflects the expenses of the Dufferin-Peel Catholic District School Board (DPCDSB) for the eight (8) month period September 1, 2019 to April 30, 2020. The variance analysis provided in this report is based on both qualitative and quantitative attributes. The report highlights the financial status as at a point in time during the current fiscal year and provides the Board of Trustees with an opportunity to address potential issues in advance of receiving the year-end results.

The report uses budget as the comparator and is intended to provide the Board of Trustees an opportunity to review current year results as well as year-over-year results. Potential impacts from the COVID-19 closure period are highlighted where identifiable.

Variance Analysis:

Financial

This Interim Financial Report contains financial data for the eight (8) month period September 1, 2019 to April 30, 2020. In terms of benchmark reporting, this represents eight months of the fiscal year or 66.7% of the annual budget timeframe. As at April 30, 2020, the board has actual operating expenses amounting to 62.5% of the annual budget. This result is slightly below results of prior years, but also in

14


line with expectations given the school closure period. The majority of DPCDSB annual expenditures have continued as normal during the closure, however savings are evident in supply teaching costs and staff development. Some major expenditures related to implementing the Continuity of Catholic Learning, including technology deployment, were not recorded in this reporting period but will be included for yearend reporting.

Enrolment

Enrolment figures are updated with the Ministry at specific reporting times including Estimates, Revised Estimates and Year-end. Between the reporting dates of Estimates (June) and Revised Estimates (December), total projected enrolment decreased by 1,317 average daily enrolment (ADE) students. This reflects an in-year enrolment comparison only.

This decline in enrolment was communicated during the Revised Estimates presentation at the Regular Board meeting on December 10, 2019 and was included in the Interim Financial Report at four (4) months ending December 31, 2019.

Staffing

The summary of permanent staffing is an indicator of approved staffing changes during the year. Staffing changes are normally a result of enrolment changes, Ministry requirements, negotiated contractual requirements, grant funding requirements and/or approved business cases.

There have been no further staffing changes from those reported at four months ending December 31, 2019. CONCLUSION

This Interim Financial Report presents the budget and expense position of the DPCDSB as at the eight (8) month period ended April 30, 2020. The report results indicate that expenditures may result in a more favourable position at year-end than was estimated. At revised estimates, the DPCDSB was expected to have a $4.6 million operating deficit for which a two-year deficit management plan was approved and filed with the Ministry. It is possible the financial position of the DPCDSB at year-end could be balanced or even report a surplus position.

It is important to be reminded that a balanced position or surplus at yearend does not translate into the same for 2020-2021. As budget development work continues, we budget for a normal school year to take place. Until such time as that changes, or the Ministry communicates otherwise, our planned expenditures will be in line with the current year.

The Ministry of Education has not released the Grants for Student Needs (GSN) information for 2020-2021, and thus, this could have impacts on any reported financial position by year-end. The data indicates that the DPCDSB should be in a compliant ear-end financial position for 2019-2020.

These financial results indicate that there are no budget concerns at this time. Further updates will be provided to the Board of Trustees.

15


THE FOLLOWING RECOMMENDATION IS PROVIDED FOR CONSIDERATION:

1. THAT THE REPORT TO THE ADMINISTRATION AND FINANCE COMMITTEE, INTERIM FINANCIAL REPORT – 8 MONTHS ENDING APRIL 30, 2020, BE RECEIVED.

Prepared by: Brian Hester, Superintendent, Financial Services Guy Arangio, Budget Manager

Julie Cherepacha, Executive Superintendent, Finance, Chief Financial Officer and Treasurer

Submitted by: Marianne Mazzorato, Ed. D., Director of Education

16

Dufferin-Peel Catholic District School Board

Operating Expense Comparison

Interim Financial Report

For the Period of September 1, 2019 to April 30, 2020 (8 months)

2019/2020 2019/2020

Revised Estimates Actual

Budget Expenses

OPERATING EXPENSES

Classroom InstructionTeachers 519,606,057 355,434,864 164,171,193 31.6%

Supply Staff 12,988,639 8,557,992 4,430,647 34.1%

Educational Resource Workers 41,608,876 29,057,314 12,551,561 30.2%

Early Childhood Educators 15,496,117 12,322,758 3,173,359 20.5%

Textbooks and Supplies 16,421,507 12,606,007 3,815,500 23.2%

Classroom Computers 6,775,358 1,611,200 5,164,158 76.2%

Professionals & Paraprofessionals 39,509,249 24,914,286 14,594,963 36.9%

Library and Guidance 20,095,382 13,834,888 6,260,494 31.2%

Staff Development 4,764,602 1,712,652 3,051,950 64.1%

Department Heads 1,673,961 1,166,241 507,720 30.3%

Total Classroom Instruction 678,939,747 461,218,201 217,721,546 32.1%

Non-ClassroomPrincipal and Vice-Principals 37,233,024 25,868,704 11,364,321 30.5%

School Office 20,787,491 14,516,733 6,270,757 30.2%

Co-ordinators and Consultants 7,732,770 4,791,247 2,941,522 38.0%

Continuing Education 11,612,436 4,677,165 6,935,271 59.7%

Total Non-Classroom 77,365,720 49,853,849 27,511,871 35.6%

Administration

Trustees 303,534 184,208 119,326 39.3%

Director/Supervisory Officers 4,165,809 2,766,619 1,399,190 33.6%

Board Administration 20,907,840 12,786,251 8,121,589 38.8%

Total Administration 25,377,183 15,737,078 9,640,105 38.0%

Transportation 22,688,221 18,153,254 4,534,967 20.0%

School Operations 89,253,256 59,390,296 29,862,961 33.5%

SUB-TOTAL - OPERATING EXPENSES 893,624,127 604,352,677 289,271,450 32.4%

Other Non-operating Expenses 2,403,315 1,500,717 902,598 37.6%

Amortization Expense 51,200,000 - 51,200,000 100.0%

School Generated Funds 22,220,000 - 22,220,000 100.0%

GRAND TOTAL EXPENSES 969,447,442 605,853,394 363,594,048 37.5%

EXPLANATION OF MATERIAL VARIANCES

School Secretary employee group paid over 10 months - not 12 months. Early Childhood Educators (DECE) employee group paid over 10 months - not 12 months. Classroom Computer expenses not yet reflective of Technology Deployment Continuing Education expenses will be greater during summer months (i.e. Summer School)

Transportation payments made over 10 months - not 12 months.

$ %

Budget to Actual Variance Analysis

Budget Remaining

17

Dufferin-Peel Catholic District School Board

2019 - 2020 Interim Financial Report

For the Period of September 1, 2019 to April 30, 2020 (8 months)

Summary of Financial ReportSummary of

Enrolment

Summary of

Permanent

Staffing

Revised Original Revised Original

2019/2020 2018/2019 Projections Projections Projections Estimates

(Current Year) (Prior Year) $ % Dec, 2019 Jun, 2019 # % Dec, 2019 Jun, 2019 # %

Revised Budget - Operating Elementary Classroom

Grants for Student Needs (GSN) 870,499,020 890,126,738 (19,627,718) (2.21)% FDK to Grade 3 22,630 23,148 (518) (2.24)% Teachers 4,910 4,949 (38) (0.77)%

EPO Grants & Misc. Revenues 98,948,422 97,305,808 1,642,614 1.69% Grade 4 to 8 25,476 25,862 (386) (1.49)% Non-Teachers 1,985 1,991 (5) (0.26)%

Total Revenue 969,447,442 987,432,546 (17,985,104) (1.82)% Total Elementary 48,106 49,010 (904) (1.84)% Total Classroom 6,896 6,939 (44) (0.63)%

Actual YTD Expenses

Classroom 461,218,201 454,065,217 7,152,983 1.58% Secondary 30,477 30,904 (427) (1.38)% Non-Instructional 911 911 - 0.00%

Other Operating 144,635,193 146,294,874 (1,659,681) (1.13)%

Grand Total Expenses 605,853,394 600,360,092 5,493,302 0.92% Other Pupils 121 107 14 13.08%

Surplus / (Deficit) 363,594,048 387,072,454 (23,478,406) (6.07)% Total Enrolment 78,704 80,021 (1,317) (1.65)% Total Staff 7,807 7,850 (44) (0.55)%

Percentage of Budget Remaining 37.5% 39.2%

CHANGES IN REVENUE

Year-Over-Year

Impact on GSN of year-over-year enrolment change.

Impact on GSN due to class size increases and elimination of Local Priorities Funding.

Other revenue increase due to increase in rental rates and funded amortization.

CHANGES IN EXPENSE

In-Year

The period Sept. to April represents 8 months of the fiscal year or 66.7% of the annual budget.

Benchmark expenses would have 66.7% spent and 33.3% of budget funds remaining.

Board is reporting 62.5% spent and 37.5% remaining.

Impact of COVID-19 school closure.

Year-Over-Year

Increase due to one extra pay captured for the period Sept. to April when compared

to the same period last year.

Increase/(Decrease)Increase/(Decrease)

Year-Over-Year Budget Variance Analysis In-Year Enrolment Variance Analysis In-Year Staffing Variance Analysis

In-Year In-Year Full-Time

Equivalent Staff By

Category

Average Daily

Enrolment By PanelIncrease/(Decrease)

-

2,500.00

5,000.00

7,500.00

10,000.00

12,500.00

15,000.00

17,500.00

20,000.00

22,500.00

25,000.00

27,500.00

30,000.00

32,500.00

FDK to Grade 3 Grade 4 to 8 Secondary

AD

E

Enrolment Comparison 2019/2020 Revised Projections

to 2019/2020 Projections

RevisedProjectionsDec, 2019

ProjectionsJun, 2019

-

50,000

100,000

150,000

200,000

250,000

300,000

350,000

400,000

450,000

500,000

TotalClassroom

Total Non-Classroom

TotalAdministration

Transportation SchoolOperations

($T

ho

us

an

ds

)

Expenditures Comparison2019-2020 YTD Expenditures to 2018-2019 YTD

2019-2020

2018-2019

18


June 2, 2020

ST. LEONARD CATHOLIC ELEMENTARY SCHOOL - TEMPORARY RELOCATION

Multi-Year Strategic Plan Values: Believe; Trust, Excel; Thrive; and Respect

Administration and Finance Committee Meeting - June 2, 2020 St. Leonard Catholic Elementary School – Temporary Relocation

“Because we look not at what can be seen but at what cannot be seen; for what can be seen is temporary, but what cannot be seen is eternal.”

2 Corinthians 4:18

BACKGROUND

On Saturday, May 9, 2020, St. Leonard Catholic Elementary School (CES) suffered extensive damage as a result of several fires that were set within the building. The fires were primarily set on the main level of the building with significant fire damage which occurred in the main office. The remainder of the building sustained significant smoke and water damage. The Health and Safety Department, in conjunction with the Plant Department is working with the Ontario School Board Insurance Exchange (OSBIE) to determine the extent of the damage. The investigation into damages is anticipated to take up to three months. Until such time as further information is available from OSBIE and for staff to recommend a permanent plan of action, students from St. Leonard CES will be temporarily hosted at St. Rita CES, effective September 2020. DISCUSSION

The current projection for St. Leonard CES in September 2020 is 299 students. Based on an analysis of students by grade, this equates to a requirement of 13 classrooms which includes two kindergarten classes. Staff investigated the capacity of schools in the area surrounding St. Leonard CES. Many of these schools have limited available capacity except for St. Rita CES, located at 30 Summer Valley Drive in Brampton. St. Rita CES is a 743 pupil place school with a September 2020 projected enrolment of 515. St. Rita CES is anticipated to have 10 empty classrooms and six vacant portables in September. Six of the 10 empty rooms inside the building are currently shuttered. The available space will allow St. Leonard CES and St. Rita CES to operate as individual schools within the same building.

St. Evan CES students were temporarily hosted at St. Rita CES from September 2018 to January 2019 until the new St. Evan CES was completed. Infrastructure to separate the two schools, such as the PA systems, telephones and bells, is available at this site.

St. Rita CES is located approximately 4.6 KM from St. Leonard CES (Appendix 1). Currently, the cost to transport the 125 students who are eligible for busing to St. Leonard CES is approximately $105,000. The anticipated cost to transport 299 students from the St. Leonard CES boundary to St. Rita CES for the 2020-2021 school year is approximately $225,900. OSBIE has confirmed that the additional costs incurred to bus students, as a result of the relocation, are eligible insurance claims. Student Transportation of Peel Region (STOPR) will investigate an alternate bell time for St. Leonard CES at St. Rita CES to accommodate additional buses on site.

19

Administration and Finance Committee Meeting - June 2, 2020 St. Leonard Catholic Elementary School – Temporary Relocation

CONCLUSION

A series of fires that were set within St. Leonard CES on May 9, 2020, have left the building in a state of disrepair. In this regard, students from St. Leonard CES will require hosting when school resumes in September 2020. Proximity, available capacity, and existing infrastructure make St. Rita CES the preferred location to temporarily host St. Leonard CES students. Additional costs incurred to bus all St. Leonard CES students for the 2020-2021 school year are an eligible insurance claim expense.


1. THAT THE REPORT TO THE ADMINISTRATION AND FINANCE COMMITTEE, ST. LEONARD CATHOLIC ELEMENTARY SCHOOL – TEMPORARY RELOCATION, BE RECEIVED.

Prepared by: Stephanie Cox, Manager of Planning Mathew Thomas, Superintendent of Planning and Operations

Daniel Del Bianco, Associate Director, Corporate Services

Submitted by: Marianne Mazzorato, Ed. D., Director of Education

20

nn

nnCO

NEST

OGA

DR

SUMM

ER V

ALLE

Y DR

St. Rita Catholic Elementary30 Summer Valley Dr

HURO

NTAR

IO S

T

MAYFIELD RD

HURO

NTAR

IO S

T

KENN

EDY

RD

HEAR

T LA

KE R

D

MCLA

UGHL

IN R

D

BOVAIRD DR E

SANDALWOOD P KWY E

HWY 410

WANLESS DR

CONSERVATION DR

BOVAIRD DR W

COUNTRYSIDE DR

HWY

410

Proposed Temporary Accommodation for St. Leonard Elementary - September 2020

May 2020, LF

Dufferin-PeelCatholic DistrictSchool Board

Ü

St. Leonard Catholic Elementary185 Conestoga Dr

0 0.25 0.5 0.75 1

Kilometres

Schools

St. LeonardnnSt. Ritann

Boundaries

St. RitaSt. Leonard

APPENDIX 1

21


June 2, 2020

STATUS UPDATE ON CENTRAL AND LOCAL NEGOTIATIONS WITH UNION GROUPS REPRESENTED WITHIN DUFFERIN-PEEL CATHOLIC DISTRICT SCHOOL BOARD

Multi Year Strategic Planning Values: Believe; Excel; Respect; Thrive and Trust

Administration and Finance Committee Meeting – June 2, 2020 Status Update on Central and Local Negotiations with Union Groups Represented within Dufferin-Peel Catholic District School Board

“One of the scribes came near and heard them disputing with one another, and seeing that he answered them well, he asked him, ‘Which commandment is the first of all?’’”

Mark 12:28

BACKGROUND

The purpose of this report is to provide a status update on central and local negotiations with all union

groups within Dufferin-Peel Catholic District School Board (DPCDSB).

DISCUSSION

The table below outlines the current status of all central and local negotiations with union groups represented within DPCDSB.

Bargaining Groups Central

Negotiations Ongoing

Central Ratification

Local Negotiations

Ongoing

Local Ratification

Canadian Union of Public Employees (CUPE) Local 2026 (Secretaries, library technicians, Buyers, Clerks, Expeditors)

X X

Canadian Union of Public Employees (CUPE) Local 1483 (Custodian, Maintenance)

X X

Ontario English Catholic Teachers’ Association (OECTA) - DPEU (Elementary Teachers)

X X

Ontario English Catholic Teachers’ Association (OECTA) - DPSU (Secondary Teachers)

X X

Ontario English Catholic Teachers’ Association (OECTA) - DPOT (Occasional Teachers)

X

To commence following the completion of DPEU & DPSU

Dufferin-Peel Education Resource Workers’ Association (DPERWA) (ERWs and DECEs)

X X

Association of Professional Student Services Personnel (APSSP) (Psychologists, Social Workers, Child and Youth Workers, and Speech & Language Pathologists)

X X

Ontario Public Service Employees’ Union (OPSEU) (Adult and Con Ed Non-Credit Teachers)

X

22

Administration and Finance Committee Meeting – June 2, 2020 Status Update on Central and Local Negotiations with Union Groups Represented within Dufferin-Peel Catholic District School Board

CONCLUSION

Further updates will be provided as staff begin to work through the local bargaining process.


1. THAT THE REPORT TO THE ADMINISTRATION AND FINANCE COMMITTEE, STATUS UPDATE ON CENTRAL AND LOCAL NEGOTIATIONS WITH UNION GROUPS REPRESENTED WITHIN DUFFERIN-PEEL CATHOLIC DISTRICT SCHOOL BOARD, BE RECEIVED.

Prepared by: Stephanie Strong, Superintendent of Human Resources and Employee Relations Daniel Del Bianco, Associate Director, Corporate Services Submitted by: Marianne Mazzorato, Ed.D., Director of Education

23


June 2, 2020

ELEMENTARY CATHOLIC SCHOOL ADMISSIONS: THE ROMAN CATHOLIC REQUIREMENT

Multi-Year Strategic Plan Values: Believe and Trust

“Let the little children come to me, and do not hinder them,

for the kingdom of God belongs to such as these.” Mark 10:12-17

Administration and Finance Committee – June 2, 2020 Elementary Catholic School Admissions: The Roman Catholic Requirement

BACKGROUND

Student admissions to schools in Dufferin-Peel Catholic District School Board (DPCDSB) are underscored by several elements of legislation, including: the Constitution Act, the Education Act, and the Assessment Act. Constitution Act – The Constitution Act established denominational rights to Roman Catholics and left the governance of education systems to the provinces. No provincial legislation can have a prejudicial impact on the denominational rights established. Education Act – Sections 1, 33 and 236 are particularly relevant to this topic:

Section 1 states that the definition of “Roman Catholic” includes a member of the Eastern Rite Catholic Church that is in union with the Holy See of Rome. Section 33 states that a child becomes a resident pupil for an elementary English-language separate school board if they live in the area, and their parent live in the area and is a separate school supporter.

Section 236(2) speaks about who can direct their taxes to the separate school board stating that only an individual who is a Roman Catholic and an owner or tenant of a residential property in the area of jurisdiction of an English-language Roman Catholic board is entitled to have their name included or altered on the assessment roll as an English-language Roman Catholic board supporter.

Assessment Act – Section 16 says that one is defaulted to be a public school supporter unless one specifically changes their direction of school support.

The Municipal Property Assessment Corporation (MPAC) sets out the process for changing tax direction including the completion of an Application for Direction of School Support (Form). The following is particularly relevant to this topic:

The Form does not require any type of proof to claim to be Roman Catholic. One only has to check a box to indicate Roman Catholicism.

24

Administration and Finance Committee – June 2, 2020 Elementary Catholic Schools Admissions: The Roman Catholic Requirement

The Form states that only Roman Catholics can be separate school supporters and also states that “Roman Catholic” includes “Greek and Ukrainian Catholics”.

In Saskatchewan v. Good Spirit School Division No. 204, the Saskatchewan Court of Appeal found, among other things, that the provincial legislation “confer[ed] a right on any child resident in any school division to attend any public school in that division”. It is important to note, however, that this is the current law in Saskatchewan, not Ontario. While The Public Schools of Saskatchewan has expressed they will be seeking leave to appeal to the Supreme Court of Canada, it remains to be seen whether they will be granted leave and, if they are granted leave, what the outcome will be. Furthermore, to determine the relevance of this case to Ontario, a very detailed examination of the similarities and differences between Ontario and Saskatchewan laws would need to be undertaken. DPCDSB’s Policy 1.10 – Admissions notes that a child who is baptized as Roman Catholic or an Eastern Church in full communion with the Holy See of Rome, is admitted into DPCDSB elementary schools. For a child who is not baptized as Roman Catholic or an Eastern Church in full communion with the Holy See of Rome, an original baptismal certificate from one of the parents/guardians is required to admit the child. Members of an Orthodox Congregation received into the Roman Catholic Church have the legal right to enroll in Catholic schools, as the family once formally received is considered Catholic. Statements from Policy 1.10 concerning the admission to elementary schools in DPCDSB are outlined below:

If the child is baptized Roman Catholic or an Eastern Church in full communion with the Holy See of Rome, the child is accepted into the school regardless of the parent’s/guardian’s baptism. The child’s original baptismal certificate is required. When a child is not baptized Roman Catholic or an Eastern Church in full communion with the Holy See of Rome, an original baptismal certificate from one of the parents/guardians with custodial rights is required to register the child. (pp. 1-2) Members of an Orthodox Congregation will not be considered separate school supporters. An Orthodox person who is formally received into the Catholic Church, is given a formal letter (with a seal) from a Roman Catholic Church or an Eastern Church in full communion with the Holy See of Rome, stating that they have been received into the Catholic Church. It should be noted that the family is now Catholic, and as such have the legal right to enroll in Catholic schools and to direct their taxes to the Catholic school system. These previously Orthodox believers retain their Orthodox baptismal certificate. A letter from a pastor certifying that the child has been baptized in, or received into, an Eastern Church in full communion with the Holy See of Rome, will be accepted in lieu of a Baptismal Certificate for admission to the Catholic school system. (p. 2)

DISCUSSION HISTORICAL BACKGROUND Historically, the Roman Catholic Church and the Eastern Orthodox Church have been in a state of official schism from one another since the East-West Schism of 1054. This schism was caused by historical and language differences and the ensuing theological differences between the Western and Eastern churches. Despite this schism, some churches of the East have maintained full communion with the Holy See of Rome. These churches of the East include the Maronite Church, the Melkite Greek Catholic Church, and the Italo-Albanian Catholic Church.

25


STANCE OF THE ROMAN CATHOLIC CHURCH The Orthodox faith is considered very close to the Roman Catholic faith. As stated in the Catechism of the Catholic Church:

The Church knows that she is joined in many ways to the baptized who are honored by the name of Christian, but do not profess the Catholic faith in its entirety or have not preserved unity or communion under the successor of Peter." Those "who believe in Christ and have been properly baptized are put in a certain, although imperfect, communion with the Catholic Church. (838)

Generally, the stance attitude of the Roman Church has been considered as inclusive. Pope John Paul II first expressed the image of the Catholic Church as “breathing with her two lungs”. Similarly, Pope Francis stated at his installation, “I come to you as the Bishop of Rome” for he sees himself as a brother to the Orthodox Bishops of the faithful. Furthermore, there has been ongoing ecumenical dialogue between the Orthodox churches and the Roman Catholic Church and some of the communities and Rome have signed a number of declarations. To this day, however, the Eastern Orthodox churches are not in full communion with the Holy See of Rome. That being said, in areas of conflict, intercommunion does take place, since getting to one’s own Christian church is not always possible. DIFFERENCES BETWEEN THE EASTERN ORTHODOX CATHOLIC CHURCH AND THE ROMAN CATHOLIC CHURCH There are several differences between the Eastern Orthodox Catholic Church and the Roman Catholic Church, including: the recognition of Pope Francis as leader and his infallibility, filioque clause, the permission of divorce and remarriage in church, clerical celibacy, children’s sacramental engagement in the congregation, and Lenten celebrations and associated timelines. PASTORAL CONSIDERATIONS Many Orthodox families desire a Christian upbringing and education for their children. These parents agree with the elementary Religious Education (Growing in Faith, Growing in Christ) and Family Life (Fully Alive) curricula. However, there is no official Vatican statement on the matter. PROVISIONS TO ADMIT STUDENTS OF ANOTHER FAITH

Broadly speaking, most Catholic school boards across the province have provisions to admit students of

another faith who do not have the full statutory right to attend. In determining whether to admit such

students, other boards generally consider the following: parents’/guardians’ reasons for their request to

register their child(ren) in a Catholic school; review of the information outlining the sacramental nature

of Catholic schools and Religion and Family Life programs; review of the parents’/guardians’ level of

support in providing students to foster the practice of their own faith and in relation to the teachings of

the Catholic Church; and acceptance and recognition of the Catholic character and culture in schools.

26


Generally, in these other Catholic boards, parents and guardians are responsible for meeting with the

Principal or Vice-Principal when the student is of another faith and providing appropriate documentation

to support the registration application.

CONCLUSION This report outlines factors for consideration with regards to elementary Catholic schools admissions. THE FOLLOWING RECOMMENDATION IS PROVIDED FOR CONSIDERATION:

1) THAT THE REPORT TO THE ADMINISTRATION AND FINANCE COMMITTEE, ELEMENTARY CATHOLIC SCHOOLS ADMISSIONS: THE ROMAN CATHOLIC REQUIREMENT, BE RECEIVED.

Prepared by: Margaret Beck, Counsel Silvana Gos, Superintendent of Schools Max Vecchiarino, Superintendent – Policy, Strategy, and Global Learning Submitted by: Marianne Mazzorato, Ed. D., Director of Education

27

agenda administration and finance committee meeting tuesday june 2 2020 agend… · administration...

Documents