AGENDA Purpose (Why Consolidate)

Consolidation Approach

Consolidation Status

Consolidation Financials

Steady State Measurements

Budget and Personnel Information Requested (HB 1304)

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Purpose (Why Consolidate) GOALMEASURMENT

Efficiency Dollar Savings

Alignment Survey Results

Quality Service Levels *

Federated Model of The Enterprise Agency LayerEnterprise LayerInfrastructure LayerTechnology ServicesAgencyServicesShared Application ServicesCentralized TechnologyCentralized Application Services Utilized by Multiple AgenciesAgency Specific Services Remain in AgencyInformation Technology Processes (ITIL and PMBOK)*

OSFs Service PortfolioCablingInside PlantOutside PlantVoice and Data ServicesIP TelephonePBX TelephoneContact CenterWeb ConferencingWide Area NetworkLocal Area NetworkRemote AccessData Center and ServersMainframe HostingDistributed Srvr HostOffsite Media StorageData Center SpaceDesktop ComputingDesktop SupportFile & Print ServicesE-mail and CalendarContent ManagementImagingOperationsCustom PrintingCourier ServicesHelpdesk Service Desk Help Desk HostingApplication DevelopmentApplication SupportConsultingSecurityServer/MainframeDesktop NetworkTechnology ServicesImplementedIn ProcessPlannedCampus BroadbandAudio ConferencingPolicy - ProceduresOperations CenterCyber Security SeminarIncident ResponseRisk AssessmentDisaster RecoveryAwareness TrainingWikiImplemented ServicesProposed Services*

Shared ServicesReporting / Business IntelligenceFinancial AnalyticsHuman ResourceProcurement & Spend ImplementedIn ProcessPlannedExtend / CollaborateTransaction / Streamline

General Ledger

Purchasing

Strategic Sourcing

E-Supplier Budget

Human Resource

Base Benefits-

Time & LaborPayroll Employee Self Svc Enterprise Learning Mgmt Higher Education Interface

Manager Self Service Account Rec Billing Asset Mgmt Project / Grants / ContractsInventoryE-Bill PaymentExpenses (travel)Help Desk Self SvcGrants ProvisioningLicenseeOK.GOV Custom AppsP-Cards AP WorkfloweProcurementTransparency

Accts Payable

OK.GOV LicensingOK.GOV Payment ServicesOK.GOV WebsitesOK.GOV WebstatsTransparencyARRAOpenbooksData.govImplemented ServicesProposed Services*

Consolidation Approach Agency by Agency - Consolidate all services for a specific agency one agency at a time (ie Treasury, Education)

Service by Service - Consolidate a specific service for all agencies that utilize the service (ie. enterprise e-mail, mainframe hosting)

Service by Agency Implement a specific service or a small number of services for an agency. This is OSFs traditional approach. Consolidation Approaches*

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Service By Service FutureOracle Completing Study for Unix ConsolidationNetwork Study: AT&T, OneNet, LucentRadio Study: KimballMcAfee Study Security Services*

Agency by AgencyRefined BusinessCaseTourismBoard of NursingEmployee Benefits CouncilOffice Personnel MgmtTreasuryEducationAICCMAccountancy Board LP Gas AdminAbstractors Board Motor Vehicle CommArts Council Long Term Care BdAeronautics Optometry BdTobacco Settlement Police Pension Construction Ind Board Prof Engineers Lic Bd Comm on Teachers Prep Physicians ManpowerEthics Commission Licensed Social WorkersMerit Protection OCAST Governor Comm Consumer Credit State Fire Marshall Teachers RetirementDisability Concerns Uniform Building CodeHuman Rights Comm Commercial Pet BreederPardon and Parole Interstate OilMarginal Well Commission *

Agency by Agency FutureDCS, OSGEEIB, AND HEALTH ARE THE NEXT THREE AGENCY CONSOLIDATIONSTHREE ADDITIONAL MEDIUM SIZED AGENCIES BEFORE JULY EIGHTEEN MONTH PLAN IN PROCESS Medium Sized AgenciesIndigent Defense System Attorney General Children & Youth Commission Commerce Department District Attorneys Council Election Board Auditor and InspectorInsurance Department Office of Juvenile Affairs Land OfficeCommissioners of the Libraries Department Lottery Commission Narcotics & Dangerous Drugs Control Public Employees Retirement System Personnel Management Office Tourism & Recreation Department Central Services - DCS Secretary of State Veterans Affair Department Teachers' Retirement System State Treasurer Employees Benefits Council Water Resources Board *

Agency By Agency SavingsIT POSTIONS HAVE DECREASED 21% IN AGENCY BY AGENCY CONSOLIDAITONSERVER COUNT HAS DECREASED 58% IN AGENCY BY AGENCY CONSOLIDATION*

Legislative Mandate Savings(Appropriated Agencies)IT COST HAVE DECREASED 10% SINCE 2009 IT POSITIONS HAVE DECREASED 11% SINCE 2009 *

IT Consolidation Savings Completed and In Process ProjectsCURRENT ESTIMATED SAVINGS OF $172M OVER 7 YEARS *

Agency NameStatusFY2010FY2011 FY2012 FY2013 FY2014 FY2015 FY20162010 Savings AchievedCompleted$11,384,401$11,384,401$11,384,401$11,384,401$11,384,401$11,384,401$11,384,4012011 Savings AchievedCompleted$17,048,226$17,048,226$17,048,226$17,048,226$17,048,226$17,048,226State Dept of EducationExecution$324,027$753,479$632,479$659,979$753,479State TreasurerExecution$91,524$183,048$183,048$177,516$177,516Office of Personnel ManagementExecution$56,967$121,371$120,484$114,184$114,184Dept of TourismExecution$32,402$119,691$119,011$119,011$119,011Board of NursingExecution-$9,252-$10,264-$15,764-$15,764-$15,764Disaster Recovery ServicesCompleted$247,344$419,245$203,524$203,524$203,524VOIP OCCHDExecution$711$65,688$65,688$65,688$65,688AIICMExecution$4,896$24,003$24,003$24,003$24,003First National Fiber BuildoutExecution$6,573$51,045$51,045$51,045$51,045 Total Annual Savings $11,384,401$28,432,627$29,187,818$30,159,933$29,816,145$29,831,813$29,925,313Savings Over 7 Years (NPV1)$172,370,020

Notes:1Current savings plus NPV of savings from FY 12 through FY 16 @4%

Consolidated Agencies Strategic InitiativesConceptInitiationExecutionPlanningCloseTreasuryDept of EducationTourismBoard of Nursing201120122013OPMShared Application ServicesState-wide LicensingBottommlineCheck PrintCash ManagementTreasury Work StationHigher Ed InterfaceCorrections HCMState-wide Org chartEnterprise Learning Mgmt IIIHuman Resources DashboardElectronic Action Form - EPAFAbsence MgmtE-PerformanceEnterprise Learning Mgmt IIITime and Labor PilotTreasury GLChild Nutrition Direct CertificationK12 Longitudinal Data SystemCMS(New Website)School Bus CertificationMy Data ApplicationCareer Tech InterfaceState-wide Student Information SystemGEAR UPOCASGrants ProvisioningGrants, Project and ContractsLicensingSEAS Interface and Data ExchangeEarly Warning Indicator*

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IT Budget and Personnel Status of Requested Information 100% OF THE AGENCIES HAVE RETURNED REQUESTED INFORMATION 38% OF THE AGENCIES HAVE MADE AGENCY SPECIFIC SYSTEM REQUEST*

Agency Specific System Request *

269OK. COMM. FOR TEACHER PREP.645CONSERVATION COMMISSION270STATE ELECTION BOARD650DEPARTMENT OF VETERANS AFFAIRS292DEPT. OF ENVIRONMENTAL QUALITY670J.D. MCCARTY CENTER300STATE AUDITOR AND INSPECTOR695OKLAHOMA TAX COMMISSION308STATE BUREAU OF INVESTIGATION800CAREER & TECHNOLOGY EDUCATION309DEPT OF CIVIL EMERGENCY MANAGEMENT805DEPARTMENT OF REHABILITATION SERVICES315FIREFIGHTERS PENS. & RET. SYST.807HEALTH CARE AUTHORITY340STATE DEPARTMENT OF HEALTH815EMPLOYEES BENEFITS COUNCIL343ST. BD. OF EXAMINERS OF PERFUSIONISTS (w/450)830DEPARTMENT OF HUMAN SERVICES345DEPARTMENT OF TRANSPORTATION835WATER RESOURCES BOARD385OKLAHOMA INSURANCE DEPARTMENT981OKLAHOMA MUNICIPAL POWER AUTHORITY400OFFICE OF JUVENILE AFFAIRS405DEPARTMENT OF LABOR410COMM. OF THE LAND OFFICE415COUNCIL ON LAW ENFORCEMENT ED & TRNGReported has working on, but not received435OKLAHOMA LOTTERY COMMISSION131DEPARTMENT OF CORRECTIONS448BD OF LIC ALCOHOL & DRUG COUNS (w/450)452MENTAL HEALTH & SUBSTANCE ABUSE SERV.450BD. OF MED. LICENSURE & SUPV.980GRAND RIVER DAM AUTH.

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