agenda · 2020. 11. 6. · agenda contents agenda reports technical services committee meeting held...

ORDINARY MEETING OF COUNCIL

MONDAY, 9 NOVEMBER 2020

AGENDA

C ON T E N T S

AGENDA

REPORTS

TECHNICAL SERVICES COMMITTEE MEETING

HELD ON 2 NOVEMBER 2020

COMMUNITY SERVICES COMMITTEE MEETING

HELD ON 3 NOVEMBER 2020

CHIEF EXECUTIVE OFFICER’S REPORT

NOTICE OF MEETING

AND AGENDA

CR ______________________________________

PLEASE TAKE NOTICE that the next ORDINARY MEETING OF COUNCIL will be

held in the Council Chambers, Orchard Avenue, Armadale at 7.00pm

MONDAY, 9 NOVEMBER 2020

JOANNE ABBISS

CHIEF EXECUTIVE OFFICER

4 November 2020

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE

Leave of Absence previously granted to Cr C M Wielinga

3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS

TAKEN ON NOTICE

Nil

4 PUBLIC QUESTION TIME

Public Question Time is allocated for the asking of and responding to questions raised by members of the public. Minimum time to be provided – 15 minutes (unless not required)

Policy and Management Practice EM 6 – Public Question Time has been adopted by

Council to ensure the orderly conduct of Public Question time and a copy of this procedure

can be found at http://www.armadale.wa.gov.au/PolicyManual.

It is also available in the public gallery.

The public’s cooperation in this regard will be appreciated.

http://www.armadale.wa.gov.au/PolicyManual

ORDINARY MEETING 3 9 NOVEMBER 2020

OF COUNCIL

5 APPLICATIONS FOR LEAVE OF ABSENCE

Nil

6 PETITIONS

7 CONFIRMATION OF MINUTES

7.1 PREVIOUS ORDINARY COUNCIL MEETING

HELD ON 26 OCTOBER 2020. .......................................................... (ATTACHED)

8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT

DISCUSSION

9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN

GIVEN – WITHOUT DISCUSSION

Nil

10 REPORTS

10.1 TECHNICAL SERVICES COMMITTEE MEETING

Report of the Technical Services Committee held on 2 November

2020. ...................................................................................................... 5

BUSINESS ARISING FROM REPORT

10.2 COMMUNITY SERVICES COMMITTEE MEETING

Report of the Community Services Committee held on 3 November

2020. .................................................................................................... 35


10.3 CHIEF EXECUTIVE OFFICER’S REPORT

Report of the Chief Executive Officer. ............................................... 63


ORDINARY MEETING 4 9 NOVEMBER 2020

OF COUNCIL

11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

Nil

12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR

BY DECISION

13 MATTERS FOR REFERRAL TO STANDING COMMITTEES –

WITHOUT DISCUSSION

14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION

14.1 Technical Services - Item 10.1 - Tender 26/20 - Challenge Park Bike

Facility Design and Construction

14.2 Technical Services - Item 11.2 - Forrestdale Community Hub:

William Skeet Oval Irrigation and Lighting Upgrade - Additional

Works

15 CLOSURE

CITY OF ARMADALE

MINUTES

OF THE TECHNICAL SERVICES COMMITTEE HELD IN THE FUNCTION ROOM,

ADMINISTRATION CENTRE, 7 ORCHARD AVENUE, ARMADALE ON MONDAY, 2

NOVEMBER 2020 AT 7.30PM.

PRESENT: Cr G Nixon (Chair)

Cr M Silver (Deputy Chair)

Cr R Butterfield

Cr E J Flynn

Cr M S Northcott

Cr S Peter JP

Cr G J Smith

APOLOGIES: Nil.

OBSERVERS: Cr C Campbell (via Teams)

IN ATTENDANCE: Ms J Abbiss Chief Executive Officer

Mr J Lyon Executive Director Corporate Services (via Teams)

Mr K Ketterer Executive Director Technical Services

Mr T Naude Executive Manager Technical Services

Mr P Lanternier Manager Parks

Mr M Tapscott Manager Engineering Design (7.30-7.44)

Mr N Burbridge Manager Environmental Services (7.30-7.44)

Mrs A Owen-Brown Senior Administration Officer

PUBLIC: Nil.

“For details of Councillor Membership on this Committee, please refer to the City’s website

– www.armadale.wa.gov.au/your council/councillors.”

TECHNICAL SERVICES 6 2 NOVEMBER 2020

COMMITTEE

DISCLAIMER

The Disclaimer for protecting Councillors and staff from liability of information and advice

given at Committee meetings was not read as there were no members of the public present.

DECLARATION OF MEMBERS’ INTERESTS

Nil.

QUESTION TIME

Nil.

DEPUTATION

Nil.

CONFIRMATION OF MINUTES

RECOMMEND

Minutes of the Technical Services Committee Meeting held on 5 October 2020 be

confirmed.

Moved Cr R Butterfield

MOTION CARRIED (7/0)

ITEMS REFERRED FROM INFORMATION BULLETIN

If any of the items from the Information Bulletin require clarification or a report for a decision of

Council, this item to be raised for discussion at this juncture.

CONTENTS

TECHNICAL SERVICES COMMITTEE

2 NOVEMBER 2020

1. ENGINEERING DESIGN AND DEVELOPMENT

1.1 APPLICATION FOR BLASTING PERMIT - ADVANCED MINE PERFORMANCE

TRAINING SERVICES PTY LTD ..................................................................................................8

2. ENVIRONMENTAL SERVICES

2.1 WATER EFFICIENCY ACTION PLAN REPORT ....................................................................... 12

3. PARKS SERVICES

3.1 FORRESTDALE COMMUNITY HUB: WILLIAM SKEET OVAL IRRIGATION

AND LIGHTING UPGRADE - ADDITIONAL WORKS ............................................................. 31

4. TENDERS

4.1 TENDER 16/20 - CLEANING SERVICES ................................................................................... 21

4.2 TENDER 26/20 - CHALLENGE PARK BIKE FACILITY DESIGN AND

CONSTRUCTION .......................................................................................................................... 29

5. MISCELLANEOUS

5.1 FOOTPATH DAMAGE BY VERGE TREES (REFERRAL ITEM) ............................................. 25

5.2 HERITAGE SIGNAGE (REFERRAL ITEM) ................................................................................ 26

5.3 ANNUAL LEAVE - EXECUTIVE DIRECTOR TECHNICAL SERVICES ................................ 27

6. COUNCILLORS’ ITEMS

Nil ....................................................................................................................................................... 33

7. EXECUTIVE DIRECTOR TECHNICAL SERVICES REPORT

1. WALGA State Underground Power Program Workshop - Update ............................... 33

SUMMARY OF ATTACHMENTS ................................................................................................................... 33


COMMITTEE - Engineering Design and Development

The Chair declared the meeting open and moved to address the two confidential items at the

end of the agenda.

1.1 - APPLICATION FOR BLASTING PERMIT - ADVANCED MINE PERFORMANCE

TRAINING SERVICES PTY LTD

WARD

: ALL In Brief:

An application for a blasting permit for

the period November 2020 to October

2021 has been received for the purpose of

carrying out explosives training within the

City’s townsite of Kelmscott. The

applicant had a previous application

approved by Council on 10 August 2020.

This report recommends that Council

approve the Application for Blasting

Permit for explosives training for the

period up to 12 October 2021 and

authorise the Chief Executive Officer to

sign and issue the permit accordingly.

FILE No.

: M/723/20

DATE

: 30 October 2020

REF

: JJ

RESPONSIBLE

MANAGER

: Executive Director

Technical Services

Tabled Items

Nil.

Decision Type

☐ Legislative The decision relates to general local government legislative

functions such as adopting/changing local laws, town planning

schemes, rates exemptions, City policies and delegations etc.

☐ Executive The decision relates to the direction setting and oversight role of

Council.

☒Quasi-judicial The decision directly affects a person’s rights or interests and

requires Councillors at the time of making the decision to adhere to

the principles of natural justice.

Officer Interest Declaration

Nil.



Strategic Implications

4.1 Visionary civic leadership and sound governance

4.1.2 Make decisions that are sound, transparent and strategic

Legal Implications

Assessment of legislation indicates that the following is applicable:

Local Government Act 1995

Dangerous Goods Safety Act 2004

Dangerous Goods Safety (Explosives) regulations 2007

Land Administration Act 1997.

Council Policy/Local Law Implications

General assessment has not revealed any applicable Policies/Local Laws.

Budget/Financial Implications

The adoption of the recommendation contained in this report has no financial implication.

Consultation

Inter Directorate.

BACKGROUND

Regulation 131 of the Dangerous Goods Safety (Explosives) Regulations 2007 (the

DGSE Regulations) requires that a person who seeks to use an explosive to blast rock or

similar solid material must have a written permit issued by the relevant local government.

Approval of the permit must be determined by Council.

An application for a blasting permit for the period 16 November 2020 to 12 October 2021 to

conduct blast training was received on 19 October 2020 and is tabled as a confidential

attachment to this report (refer to Attachment 1). The applicant is a registered training

organisation specialising in the mining and drilling industries and is approved by the

Department of Mines to supply shotfirer training in Western Australia. Council at their

meeting of 10 August 2020 approved a permit application for the same applicant; said permit

expired on 11 October 2020 (T35/8/20 refers).



COMMENT

The applicant, in support of the application, has stated the following:

Training is predominantly classroom based and is conducted at a suitable location.

An element of the training is practical firing of explosives in order for the students to

demonstrate competency.

The amount of explosives is kept to an absolute minimum.

As part of the application process, the applicant is required to provide details of their current

public liability insurance, the currency of their shotfirer’s licence and the blast plan as to

when and how the explosives will be fired. These all form part of the confidential attachment

to this report.

The City is familiar with the applicant and their business. The applicant has carried out blast

training exercises at the nominated address for a period of approximately 20 years, without

incident during that time.

The application is submitted on the basis that if approved, the applicant will abide by the

conditions and restrictions as detailed in the permit. A copy of the permit is attached to this

report (Attachment 2 refers).

CONCLUSION

The blast plan and credentials as submitted by the applicant are current and the use of

explosives is minimal and for training purposes only. The permit, proposed to be issued

pending Council’s approval, contains a number of conditions which are considered to be

adequate controls in the undertaking of this exercise. Accordingly, it is recommended that

Council approve the application and authorise the Chief Executive Officer to sign the permit

to be issued to the applicant.

ATTACHMENTS 1. Application for Blasting Permit - Advanced Mine Performance Training Services Pty Ltd -

October 2020 - This matter is considered to be confidential under Section 5.23(2) (b) of

the Local Government Act, as it deals with the matter relates to the personal affairs of a

person

2.⇩ Permit to Carry out Blasting - October 2020

RECOMMEND T51/11/20

That Council:

1. Approve the Application for Blasting Permit presented as Confidential

Attachment 1.

2. Authorise the Chief Executive Officer to sign and issue the Permit to Carry out

Blasting with the Use of Explosives presented as Attachment 2.

Moved Cr G Nixon



COMMITTEE - Environmental Services

2.1 - WATER EFFICIENCY ACTION PLAN REPORT

WARD

: ALL In Brief:

Council has previously approved the

City’s participation in the Waterwise

Council Program.

To achieve ‘Endorsement’ status, a

Waterwise Council Action Plan must be

completed by the City.

The Action Plan is presented for Council

review and approval, and is supported by

the Water Sensitive Cities

Benchmarking and Assessment Report.


authorise the Chief Executive Officer to

sign the initial Waterwise Council

Action Plan.

FILE No.

: M/543/20

DATE

: 28 August 2020

REF

: NB/DH

RESPONSIBLE

MANAGER


Technical Services

Tabled Items

Nil.

Decision Type




☒ Executive The decision relates to the direction setting and oversight role of

Council.

☐ Quasi-judicial The decision directly affects a person’s rights or interests and




Nil.




2.1 The natural environment is valued and conserved

2.2.1 Deliver attractive and functional streetscapes, open spaces, City buildings and

facilities

2.2.1.1 Deliver new and upgraded facilities that are multi-purpose where

appropriate

2.3.1 Apply best practice design and construction methodologies for the provision of

infrastructure

2.3.1.2 Apply the latest technological advancements and optimal energy

reduction strategies, in design criteria of facilities

Legal Implications

Assessment of legislation indicates that the following applies:

Rights in Water and Irrigation Act 1914


This report is relevant to the City’s Strategic Environmental Commitment (Policy ENG 21).

An objective of the policy is to ‘Utilise water efficiently as part of City operations’.


The adoption of the recommendation contained in this report has no financial implication.

Consultation

Intra Directorate.

BACKGROUND

The Water Corporation (WC), in partnership with the Department of Water and

Environmental Regulation (DWER) provides oversight of the Waterwise Council Program

(the ‘Program’).

The initiative was introduced in 2009 to build a cooperative working relationship to

sustainably manage water use in local government areas and to increase awareness of the

importance of building water sensitive communities.



The Program assists local government in improving water management of potable and

non-potable sources for public open space and facilities. It also supports behavioural changes

in the community by encouraging the use of products and services designed to reduce water

demand.

There is the potential for the City to earn accreditation in sequential ascending levels;

Endorsement, Gold and Platinum. For participation in the Program, councils are required to

sign a Memorandum of Understanding (MOU), in combination with the WC and DWER.

In September 2019, the following recommendation was adopted (T59/9/19):

“That Council authorise the Chief Executive Officer to sign the Memorandum of

Understanding between the Water Corporation, Department of Water and Environmental

Regulation and the City of Armadale, enabling participation in the Waterwise Council

Program.”

The MOU has been finalised in the intervening period.

Endorsement is the next step, incorporating the finalisation of a Waterwise Council Action

Plan (WCAP). This is a standard template, developed by the WC.

Key features of the WCAP are as follows:

1. Details of strategic documents and policies in relation to water management

2. Achievements to date in the field of water management and efficiency

3. Analysis of historical water use by: Community use, Council potable use and Council

non-potable use

4. Documentation of local government waterwise goals

5. Completion of a Waterwise Endorsement Action Table, highlighting the degree of

completion of pre-populated actions, developed by the WC.

In relation to point 5, it is not necessary for all actions to be completed prior to Endorsement.

However, a plan must be in place for their resolution. Subsequent to Endorsement, an annual

report is produced, providing an update on the achievement of actions.

The purpose of this report is to present the WCAP and a key supporting document; the Water

Sensitive Benchmarking and Assessment Report (the Report). Given the latter is used in the

development of the WCAP, it is discussed first. A summary of the Waterwise Council Action

Plan is then provided, incorporating the actions of the Report.



DETAILS OF PROPOSAL

The Water Sensitive Benchmarking and Assessment Report

Background

The finalisation of the MOU prompted the WC to commission a consultant to deliver a Water

Sensitive Cities Index Workshop and resultant Water Sensitive Benchmarking and

Assessment Report (the Report). Both activities focus on the Water Sensitive Cities Index

(discussed below). The Report is included as Attachment 1.

The workshop and report are an initiative of the Cooperative Research Centre for Water

Sensitive Cities (CRCWSC). This assists local government municipalities in progressing on

the journey to becoming a Water Sensitive City (WSC).

These are defined as follows.

Water Sensitive Cities are resilient, liveable, productive and sustainable. They interact with

the urban hydrological cycle in ways that:

Provide water security for economic prosperity through efficient use of diverse water

resources

Enhance and protect the health of watercourses and wetlands

Mitigate flood risk and damage

Create public spaces that harvest, clean and recycle water.

The strategies and systems for water management contribute to biodiversity, community

health and wellbeing, carbon sequestration and reduction of urban heat island effects.

Hence, Water Sensitive Cities are more than the efficient use of water.

The Water Sensitive Cities Index Tool

The tool identifies the key goals of a WSC and is used for assessing current levels of

performance. It incorporates seven goal areas and is supported by 34 indicators, against

which local governments are scored (Table 1 below provides an example indicator for each

goal). In this sense, the focus is on the local government area, rather than the local

government entity.

Table 1: Index Goal Areas

Index goal areas and supporting indicators

Ensure good water sensitive governance

Knowledge, skills and organizational capacity

Promote adaptive infrastructure

Diversity self-sufficient fit-for-purpose water

supply

Increase community capital

Shared ownership, management and responsibility of

Water Assets.

Improve ecological health

Protect existing areas of high ecological value

Achieve equity of essential services

Equitable access to safe and secure water supply

Ensure quality urban space

Urban elements functioning to mitigate heat

impacts

Improve productivity and resource efficiency

Low GHG emission in water sector



This demonstrates, once more, that a wide range of factors are considered than just water

efficiency. Using the Tool, local government areas are assessed and placed at the appropriate

point along a spectrum, highlighting the progression towards a WSC.

Figure 1: Water City Classification

The tool was used to score the City’s performance against the indicators. The following

participants were involved:

Senior City employees from a cross section of departments

Water Corporation representatives

State government employees (eg. Department of Planning, Lands and Heritage,

Department of Water and Environmental Regulation, Department of Biodiversity,

Conservation and Attractions)

Local environmental volunteers

Local businesses (eg. Armadale Golf Course).

A range of individuals were invited, reflecting the need to assess the local government area,

rather than just council operations. During the process, individuals had the opportunity to

vote on their scores but could not exert undue influence on the results.

The results are considered in the Report, with a Ten Point Action Plan.

The Report

This demonstrates that the City:

Meets all the requirements of a Water Supply City, a Sewered City and a Drained City

Achieves 96% of the criteria for a Waterway City

Is progressing towards being a Water Cycle City (63%)

Has commenced the journey to becoming a Water Sensitive City (24%).



A pictorial representation of the scores achieved, against those of a Water Cycle City are

highlighted below:

Figure 2: Current City State

The ten point plan has been developed to address lower performing indicators, enabling

progression along the spectrum. It is recommended that they be collaboratively delivered by

all agencies, working together with the community.

Table 2: City of Armadale Ten Point Plan

1. Build a clear Vision for a Water

Sensitive City of Armadale 6. Showcase the City’s achievements and demonstrate

leadership in water monitoring and adaptive

management

2. Strengthen integration and

collaboration across the City

7. Build partnerships to deliver improved water system

management

3. Foster community engagement,

collaboration and ownership

8. Recognise economic benefit of WSUD

4. Strategic and collaborative investment

in green-blue infrastructure projects

9. Encourage uptake of alternative fit-for-purpose water

supply options

5. Review and update the Local

Biodiversity Strategy

10. Consider the water-energy nexus and address GHG

emissions

Further details are provided in pages 14-17 of the Report (Attachment 1).

Key components of the actions are incorporated into the WCAP. In the main, they are flagged

for consideration in the production of a City of Armadale Water Strategy document. This is a

requirement of the City’s Environmental Management Framework, scheduled for completion

in 2021/22 and 2022/23 (Environmental Services Five Year Program).



The Waterwise Council Action Plan

Key strategic documents and their relevance are listed in Table 1, page six (refer

Attachment 2). An inventory of the wider City of Armadale’s water use is highlighted on

pages eight and nine (Tables 2-6). Other sections of the document are summarised as follows:

City Achievements

These are:

1. Waterwise Endorsement of the City’s Armadale Fitness and Aquatic Centre

2. Completion of a Water Audit on the City’s top 5 water consuming facilities for 2018/19

(implementation of recommendations will take place over the next five years)

3. Development of a City of Armadale Water Management Position Paper (provides an

overview of the issues related to water management in City parks and public reserves,

with strategies to improve performance)

4. Urban Forest Strategy program implementation

5. Provision of financial and in-kind support to the Armadale Gosnells Landcare Group and

the Switch Your Thinking Program

6. In-kind and financial support to fifteen environmental volunteer groups. These undertake

a range of activities, including the planting of waterwise native species

7. Delivery of an Annual Plants for Residents event

8. Implementation of the Habitat Links initiative (formerly Streamcare). Qualifying

landowners are eligible for free native seedlings and implementation support for native

revegetation and habitat creation projects.

Corporate and Community Water Management Goals

The City’s waterwise goal is articulated in the Strategic Environmental Commitment; “Utilise

water efficiently as part of City operations”. This aligns to “A natural environment that is

valued and conserved” (from the Strategic Community Plan).

The vision is supported by a number of Corporate Water Management goals, highlighted on

page 11 of the WCAP. These range from maintaining the Endorsement of the Aquatic Centre,

to the investigation of potential Managed Aquifer Recharge schemes.

Community Water Management Goals include the development of a Waterwise Verge Policy

and the provision of ongoing support to the Armadale Gosnells Landcare Group, the Switch

Your Thinking Program and environmental volunteers.

The Waterwise Endorsement Action Table

The table includes prepopulated actions, under the headings of Corporate and Community

Water Management (refer Table 8, page 13). These must be addressed and form the basis of

future improvement programs.



Examples of key actions are highlighted as follows:

1. The creation of a Water Management Team in the City and the use of a water tracking

system to monitor consumption (ongoing)

2. Completion of irrigation audits to identify poorly performing systems (ongoing)

3. Development of a Waterwise Verge Policy and associated guidelines (to be completed)

4. Review and update of the Local Biodiversity Strategy (to be completed)

5. Development of a Water Strategy document (to be completed)

6. Investigation of alternative supply options, including the Managed Aquifer Recharge

scheme (in progress)

7. Development of a Building Development Palate, specifying minimal WELS (Water

Efficiency Labelling and Standard) rating of fixtures in city facilities (to be completed)

8. Engage with households and businesses to promote water efficiency (ongoing).

As mentioned, initiatives arising from the benchmarking exercise are included. The majority

of these will be addressed in the proposed Water Strategy document.

Endorsement

The WC requires the WCAP to be signed by the Chief Executive Officer. Upon submission,

it is anticipated that the City will become an Endorsed Waterwise Council. Annual updates

must then be provided on the WCAP; also for signature by the CEO.

OPTIONS

Initial Endorsement

Option 1

Council could authorise the Chief Executive Officer to sign the Waterwise Council Action

Plan.

Option 2

Council could decline to further participate in the Waterwise Council Program or request

changes to the Waterwise Council Action Plan prior to signing by the Chief Executive

Officer.

CONCLUSION

The Waterwise Council Program was launched in 2009 to build a cooperative working

relationship with local government, ensuring that water is used more efficiently within

council operations and their communities. Last year, Council endorsed a Memorandum of

Understanding, confirming participation in the Program.



The next step is to seek ‘endorsement’. The mechanism for this is the production of a

Waterwise Council Action Plan, authorised by the Chief Executive Officer. The WCAP has

been collated, after consultation with relevant operational departments of the City. It

highlights the City’s achievements to date and further actions for completion.

A Water Sensitive Cities Benchmarking and Assessment Report has been produced,

contributing a number of strategic actions in relation to water management.

Given Council’s previously expressed commitment to the Program, it is logical for the

Waterwise Council Action Plan to be endorsed.

Accordingly, option 1 is recommended.

ATTACHMENTS 1. Water Sensitive Benchmarking and Assessment Report - Armadale 2020 2. Waterwise Council Action Plan 2020

RECOMMEND T52/11/20

That Council authorise the Chief Executive Officer to sign the Waterwise Council

Action Plan on behalf of the City of Armadale.




COMMITTEE - Tenders

4.1 - TENDER 16/20 - CLEANING SERVICES

WARD

: ALL In Brief:

Tender 16/20 was recently advertised for

Cleaning Services.

Twenty one (21) tenders were received by

the specified closing time and evaluated

against compliance and qualitative

criteria.

One tender was found to be non-

compliant.


accept the tender from Brightmark Group

Pty Ltd.

FILE No.

:

DATE

: 11 October 2020

REF

: AS

RESPONSIBLE

MANAGER

Executive Director

Technical Services

Tabled Items

Nil.

Decision Type





Council.





Nil.


COMMITTEE - Tenders


2.3 Well Managed Infrastructure

2.3.2 Ensure maintenance activities address required levels of service

2.3.2.2 Ensure balance is maintained between Levels of Service and

affordability

Legal Implications

Assessment of legislation indicates that the following are applicable:

Section 3.57 Local Government Act 1995 – Tenders for providing goods or services

Division 2 Local Government (Functions and General) Regulations 1996 – Tenders for

providing goods or services


Assessment of Policy/Local Law indicates that the following is applicable:

Council Policy ADM 19 – Procurement of Goods and Services


The proposed expenditure can be accommodated in the 2020/21 Budget and Long Term

Financial Plan estimates.

Consultation

Intra Directorate.

BACKGROUND

Tender 16/20 for Cleaning Services was advertised in the 15 August 2020 edition of the

West Australian newspaper, in a notice which was displayed on the Administration Centre,

Kelmscott and Seville Grove Libraries’ public notice board, on the City’s website and on

Vendor Panel.

The City requires a suitably qualified and resourced contractor to supply effective cleaning

services to various facilities within the City’s boundaries.


COMMITTEE - Tenders

DETAILS OF PROPOSAL

Council approval is sought to award the tender for Cleaning Services for a period of twelve

(12) months with an option to be extended for a further three (3) periods of twelve (12)

months.

COMMENT

Analysis

The advertising period closed at 2.00pm on 1 September 2020. Tenders were received from:

Tenderer’s Name

1. AMC Commercial Cleaning (WA) Pty Ltd

2. AWS Services WA Pty Ltd

3. East West Commercial Cleaning Pty Ltd T/A East West

Commercial Cleaning

4. Brightmark Group Pty Ltd

5. Briteshine Cleaning & Maintenance Services Pty Ltd T/A

Briteshine Cleaning

6. Charles Service Company

7. Delron Cleaning Pty Ltd

8. DMC Cleaning Corporation Pty Ltd

9. Facilities First Australia Pty Ltd

10. Intelife Group Ltd

11. KNA Cleaning Services

12. MI Group Facility Services

13. Office Cleaning Experts trading as OCE Corporate Cleaning

14. OCS Services Pty Ltd

15. Pickwick Group Pty Ltd

16. Sharman Property Services Pty Ltd

17. Smart Cleaning Solutions

18. Spick and Span Commercial Property Maintenance

19. Storm International Pty Ltd

20. AMS International Solutions Pty Ltd

21. B.L. Steer Pty Ltd

No tenders were received after the close of deadline.

One (1) non-conforming tender B.L. Steer Pty Ltd was received and was not further assessed

on the basis that the tenderer did not submit any information with the tender.

An evaluation process of the twenty (20) compliant tenders was undertaken having specific

regard to the Qualitative Criteria:

Criteria Weighting Relevant Experience 30%

Key Personnel Skills and Resources 35% Methodology 25% Sustainable Impacts 10%


COMMITTEE - Tenders

Upon completion of the evaluation, final scores and pricing were entered into the

Evaluation Matrix as shown in the confidential attachment, where a final analysis took place

to determine the most suitable tenderer.

CONCLUSION

Tenders for Cleaning Services were recently invited with twenty one (21) tenders received

and assessed by an evaluation panel.

The result was that the tender received from Brightmark Group Pty Ltd represented the most

advantageous tender to the City.

The evaluation panel therefore recommends that the tender be awarded to Brightmark Group

Pty Ltd.

ATTACHMENTS 1. Pricing Schedule - Tender 16/20 - This matter is considered to be confidential under Section

5.23(2) (c) of the Local Government Act, as it deals with the matter relates to a contract

entered into or which may be entered into by the City of Armadale

2. Evaluation Summary Report - Tender 16/20 - This matter is considered to be confidential

under Section 5.23(2) (c) of the Local Government Act, as it deals with the matter relates to a

contract entered into or which may be entered into by the City of Armadale

RECOMMEND T53/11/20

That Council, in regard to Tender 16/20 for Cleaning Services:

1. Accept the tender from Brightmark Group Pty Ltd for a period of twelve (12)

months in accordance with:

The tenderer’s submitted Schedule of Rates as presented in Confidential

Attachment 1

Council’s contract documentation, Budget and Long Term Financial Plan

estimates.

2. Authorise the Chief Executive Officer to extend the contract for three (3) periods

of twelve (12) months (or part thereof), subject to satisfactory performance by the

contractor. Such extension of this contract shall be in accordance with the terms

and conditions as specified in the Request for Tender Special Conditions of

Contract Clause 4.1, which includes price schedule or negotiated price

adjustments up to but not exceeding changes in the Consumer Price Index for the

Perth Capital City as published by the Australian Bureau of Statistics for the

preceding twelve months.

Moved Cr E J Flynn



COMMITTEE - Miscellaneous

5.1 - FOOTPATH DAMAGE BY VERGE TREES (REFERRAL ITEM)

At the Council meeting held on 29 September 2020, Cr Shanavas Peter referred the following

matter to the Technical Services Committee.

That the matter of damage to footpaths caused by verge trees be referred to the Technical

Services Committee.

Comment from Cr Shanavas Peter

The damage to public spaces, including footpaths and driveways, is suspected of having been

caused by roots from street trees and the number of complaints about footpath damage caused

by verge trees has increased recently.

Officer Comment

The matter will be investigated and a detailed report will be presented at a future Technical

Services Committee meeting.

ATTACHMENTS There are no attachments for this report.

RECOMMEND T54/11/20

That a report on the matter of footpath damage by verge trees be presented at a future

Technical Services Committee meeting.

Moved Cr S Peter




5.2 - HERITAGE SIGNAGE (REFERRAL ITEM)

At the Council meeting held on 12 October 2020, Cr Colin Campbell referred the following

matter to the Technical Services Committee.

That the matter of heritage signage and way marking be referred to the Technical Services

Committee.

Comment from Cr Colin Campbell

An increasing number of the brass heritage plaques that the City installs at places of interest

are being stolen for scrap and with the replacement cost of them, there is a case to be made

that the way we install them, the design of the fixings and how they are adhered needs some

attention. Perhaps the City could look into making them out of low value materials, or

making them impervious to simple removal.

Officer Comment

The City is aware of historical incidents of theft where heritage plaques have been removed.

Upon investigation of these incidents, it was determined that improvements could be made to the

plaque installation method and new plaques are now bolted and welded to the supporting

structure. Plaques which have previously been removed will be reinstated using the new

installation method and these installations are planned to be completed this month.


RECOMMEND T55/11/20

That Council note the information provided regarding the replacement of historic

plaques.

Moved Cr M S Northcott




5.3 - ANNUAL LEAVE - EXECUTIVE DIRECTOR TECHNICAL SERVICES

WARD

: ALL In Brief:

Advice of proposed Annual Leave for the

Executive Director Technical Services.

This report recommends that Council note

the Executive Director Technical Services

(Kevin Ketterer) will take annual leave and

that the Executive Manager Technical

Services (Theo Naude) be appointed Acting

Executive Director Technical Services.

FILE No.

: M/669/20

DATE

: 13 October 2020

REF

: AO

RESPONSIBLE

MANAGER

: EDTS

Tabled Items

Nil.

Decision Type

☐ Legislative The decision relates to adopting/changing local laws, town planning schemes,

and City policies.

☒ Executive The decision relates to the direction setting and oversight role of Council.

☐ Quasi-judicial The decision directly affects a person’s rights or interests and requires

Councillors at the time of making the decision to adhere to the principles of

natural justice.


Nil.


Nil.

Legislation Implications

General assessment of relevant legislation (e.g. Local Government Act) has not revealed any

restrictions.




Council Policy and Management Practice ADM 12 “Acting Senior Positions”.


The higher duties payment associated with this matter can be accommodated within the

2020/21 Annual Budget.

Consultation

Chief Executive Officer and Executive Directors.

DETAILS OF PROPOSAL

In accordance with current practice, Council is required to authorise leave taken by the

Executive Director.


RECOMMEND T56/11/20

That Council pursuant to Management Practice ADM 12 and on the recommendation

of the Chief Executive Officer, appoint the Executive Manager Technical Services,

Theo Naude, for the period 17 December 2020 to 3 January 2021 inclusive, as

Acting Executive Director Technical Services.

Moved Cr G J Smith



COMMITTEE - Tenders

4.2 - TENDER 26/20 - CHALLENGE PARK BIKE FACILITY DESIGN AND

CONSTRUCTION

The Chair declared the meeting closed and the following two confidential reports in

conjunction with the confidential reports referred to within, were discussed behind closed

doors (7.44pm).

WARD

: ALL In Brief:

Tender 26/20 was recently advertised for

Challenge Park Bike Facility Design and

Construction.

The report refers to the adoption of the

recommendation as contained in the

Confidential Report.

FILE No.

:

DATE

: 11 October 2020

REF

: EH/JA/DH

RESPONSIBLE

MANAGER

Executive Director

Technical Services

Tabled Items

Nil.

Decision Type





Council.





Nil.


2.2 Attractive and Functional Public Places

2.2.1 Deliver attractive and functional streetscapes, open spaces, City buildings

and facilities


COMMITTEE - Tenders

Legal Implications


Section 3.57 Local Government Act 1995 – Tenders for providing goods or services

Division 2 Local Government (Functions and General) Regulations 1996 – Tenders for

providing goods or services


Assessment of Policy/Local Law indicates that the following is applicable:

Council Policy ADM 19 – Procurement of Goods and Services


The financial implications of adopting the recommendation are detailed in the body of the


Consultation

Inter and Intra Directorate.

BACKGROUND

Financial considerations related to the tender for Challenge Park Bike Facility Design and

Construction which are to be considered as part of this report, necessitate the report being

given confidential consideration.

The full report is therefore provided as a Confidential Report.


RECOMMEND T57/11/20

That Council adopt the recommendation relating to Tender 26/20 for Challenge Park

Bike Facility Design and Construction, as contained in the Confidential Report.




COMMITTEE - Parks Services

3.1 - FORRESTDALE COMMUNITY HUB: WILLIAM SKEET OVAL IRRIGATION

AND LIGHTING UPGRADE - ADDITIONAL WORKS

WARD

: ALL In Brief:

Tender 20/20 for William Skeet Oval

Irrigation and Lighting Upgrade was

awarded on the 14th of September 2020.

The current budget provides opportunity to

consider additional works as noted in the

Endorsed Forrestdale Hub Masterplan.

The report refers to the adoption of the

recommendation as contained in the


FILE No.

:

DATE

: 11 October 2020

REF

: EH/JA/DH

RESPONSIBLE

MANAGER

Executive Director

Technical Services

Tabled Items

Nil.

Decision Type





Council.





Nil.


2.2 Attractive and Functional Public Places

2.2.1 Deliver attractive and functional streetscapes, open spaces, City buildings

and facilities

2.2.1.1 Deliver new and upgraded facilities that are multi-purpose where

appropriate


COMMITTEE - Parks Services

2.3 Well Managed Infrastructure

2.3.1 Apply best practice design and construction methodologies for the provision

of infrastructure

2.3.1.1 Implement a best practice project management approach to the

planning and delivery of infrastructure

Legal Implications

General assessment of relevant legislation (eg Local Government Act) has not revealed any

restrictions.


General assessment has not revealed any applicable Policies/Local Laws.


The financial implications of adopting the recommendation are detailed in the body of the


Consultation

Inter and Intra Directorate.

BACKGROUND

Financial considerations related to the tender for William Skeet Oval Irrigation and Lighting

Upgrade – Additional Works, which are to be considered as part of this report, necessitate the

report being given confidential consideration.

The full report is therefore provided as a Confidential Report.


RECOMMEND T58/11/20

That Council adopt the recommendation relating to Forrestdale Community Hub:

William Skeet Oval Irrigation and Lighting Upgrade – Additional Works, as contained

in the Confidential Report.




COMMITTEE

The Chair declared the meeting open as the discussion of the confidential items had

concluded (8.10pm).

COUNCILLORS’ ITEMS

Nil.

EXECUTIVE DIRECTOR TECHNICAL SERVICES REPORT

1. WALGA State Underground Power Program Workshop - Update

Following the above workshop held on 21 October 2020, the Executive Director Technical

Services provided an update to Councillors.

The State Underground Power Program (SUPP) Round Seven is currently being planned by

Western Power in conjunction with Energy Policy WA. Delivery of round Seven will be

different to previous rounds, in that Western Power has identified ninety projects and will be

ranked based on Western Power network requirements.

In lieu of submitting project proposals, local governments will be presented an opportunity to

commit funding to a project. Should a local government not take up the offer of the project,

Western Power will proceed with their normal aerial asset renewal and the project will be

removed from the list.

Funding on the projects is yet to be confirmed however, it is expected that Western Power

will fund an average of 52% of the undergrounding power projects, with the remainder to be

funded via the State Government and Local Governments.

Further details and updates will be communicated to Councillors as they become available.

MEETING DECLARED CLOSED AT 8.19PM


COMMITTEE

TECHNICAL SERVICES COMMITTEE

SUMMARY OF ATTACHMENTS 2 NOVEMBER 2020

ATT

NO. SUBJECT

1.1 APPLICATION FOR BLASTING PERMIT - ADVANCED MINE PERFORMANCE

TRAINING SERVICES PTY LTD

1.1.2 Permit to Carry out Blasting - October 2020

2.1 WATER EFFICIENCY ACTION PLAN REPORT

2.1.1 Water Sensitive Benchmarking and Assessment Report - Armadale 2020 Error

!

Book

mark

not

define

d.

2.1.2 Waterwise Council Action Plan 2020

The above attachments can be accessed from the Minutes of the Technical Services

Committee meeting of 2 November available on the City’s website

CITY OF ARMADALE

MINUTES

OF COMMUNITY SERVICES COMMITTEE HELD IN THE FUNCTION ROOM,

ADMINISTRATION CENTRE, 7 ORCHARD AVENUE, ARMADALE ON TUESDAY, 3

NOVEMBER 2020 AT 7.00PM.

PRESENT: Cr K Busby (Chair)

Cr C A Campbell JP (Deputy Chair)

Cr H Jones

Cr G Nixon

Cr S Peter JP

Cr D M Shaw

Cr M Silver

APOLOGIES:

OBSERVERS: Cr R Butterfield (Mayor)

Cr M S Northcott

Cr G Smith

IN ATTENDANCE: Mr N Kegie A/Executive Manager Community Services

Ms J Abbiss Chief Executive Officer

Ms L Jarosz Executive Assistant Community Services

Ms C Whittington A/Manager Community Planning via MS Teams

PUBLIC: 8

“For details of Councillor Membership on this Committee, please refer to the City’s website

– www.armadale.wa.gov.au/your council/councillors.”

COMMUNITY SERVICES 36 3 NOVEMBER 2020

COMMITTEE

DISCLAIMER

As there were members of the public present, the Disclaimer for protecting Councillors and

staff from liability of information and advice given at Committee meetings was read.

DECLARATION OF MEMBERS’ INTERESTS

Nil

QUESTION TIME

Mr Graeme Hill - 17 Three Kangaroos Way, Byford, WA 6122

Q. Over the last 9 years I have seen dozens of businesses close around me and never reopen.

I have received countless complaints from customers about anti-social behaviour that has

made the Mall unsafe to visit. At a meeting with the City of Armadale on June 24, Reconnect

Jull Street asked for a copy of the consultant’s report on our formal proposal. Some 4 and a

half months later, we are still asking when will the City of Armadale release the Report on

the Jull Street Mall.

R. The Chair advised that the matter was going to be discussed and considered during the

meeting.

DEPUTATION

Nil

CONFIRMATION OF MINUTES

RECOMMEND

Minutes of the Community Services Committee Meeting held on 6 October 2020 be

confirmed.

Moved Cr G Nixon


ITEMS REFERRED FROM INFORMATION BULLETIN

Report on Outstanding Matters – Community Services Committee

None of the items from the information bulletin required clarification or a report for a decision of

Council.

.

CONTENTS

COMMUNITY SERVICES COMMITTEE

3 NOVEMBER 2020

1. COMMUNITY SERVICES

1.1 ANNUAL LEAVE - ACTING EXECUTIVE DIRECTOR COMMUNITY SERVICES ..............38

2. COMMUNITY PLANNING

2.1 FUTURE USE OF 2 WATERWHEEL ROAD, BEDFORDALE (BEDFORDALE

FIRE STATION) .............................................................................................................................40

3. RECREATION SERVICES

3.1 KELMSCOTT SENIOR FOOTBALL CLUB - DEBT WRITE OFF AND DISPOSAL

OF GOODS (RECOMMITTED ITEM) .........................................................................................49

4. RANGER AND EMERGENCY SERVICES

4.1 **REVIEW OF DELEGATION TO THE CEO - VARIOUS ........................................................51

5. MISCELLANEOUS

5.1 JULL STREET MALL REPORT (REFERRAL MATTER) .......................................................... 56

5.2 FACILITY PROVISION FOR VOLLEY BALL INCLUDING ARMADALE

REGIONAL RECREATION RESERVE, PIARA WATERS AND HARRISDALE .....................59

6. COUNCILLORS’ ITEMS

1. Improvements to the Animal Management Facility ....................................................... 61 2. Facility at Champion Lakes ............................................................................................ 61

7. EXECUTIVE DIRECTOR COMMUNITY SERVICES REPORT

NIL ............................................................................................................................................................ 61

SUMMARY OF ATTACHMENTS ............................................................................................................. 62


COMMITTEE - Community Services COUNCIL MEETING 9 NOVEMBER 2020

1.1 - ANNUAL LEAVE - ACTING EXECUTIVE DIRECTOR COMMUNITY SERVICES

WARD

: ALL In Brief:

Advice of proposed Annual Leave for the

Acting Executive Director Community

Services.

This report recommends that Council note

the Acting Executive Director Community

Services (Neil Kegie) will take annual leave

and that the Manager Community

Development (Rebekah Milnes) be appointed

Acting Executive Director Community

Services.

FILE No.

: M/713/20

DATE

: 23 October 2020

REF

: LJ

RESPONSIBLE

MANAGER

: Acting Executive

Director Community

Services

Tabled Items

Nil

Decision Type




☒Executive The decision relates to the direction setting and oversight role of

Council.





Nil


Nil

Legal Implications

General assessment of relevant legislation (e.g. Local Government Act) has not revealed any

restrictions.


Council Policy and Management Practice ADM 12 “Acting Senior Positions”.


The higher duties payment associated with this matter can be accommodated within the

2020/21 Annual Budget.

Consultation

Executive Directors and Chief Executive Officer.


COMMITTEE - Community Services COUNCIL MEETING 9 NOVEMBER 2020

DETAILS OF PROPOSAL

In accordance with current practice, Council is required to authorise leave taken by the

Executive Director.

ATTACHMENTS

There are no attachments for this report.

RECOMMEND C36/11/20

That Council pursuant to Management Practice ADM 12 and on the recommendation

of the Chief Executive Officer, appoint the Manager Community Development,

Rebekah Milnes, for the period 11 December 2020 to 04 January 2021 inclusive as

Acting Executive Director Community Services.

Moved Cr D M Shaw



COMMITTEE - Community Planning COUNCIL MEETING 9 NOVEMBER 2020



2.1 - FUTURE USE OF 2 WATERWHEEL ROAD, BEDFORDALE (BEDFORDALE

FIRE STATION)

WARD

: HILLS In Brief:

In August 2019 a report was presented to Council

regarding the future of the Bedfordale Bush Fire

Brigade Fire Station (C26/8/19). The report

recommended that

“a subsequent report to be submitted to Council

that includes;-

e) Potential future options for the current fire

station.’

This report addresses the future options for the

current fire station.

Recommend that Council:

Authorise the varying of the Management

Order of the site to ‘Public Recreation and

Community Purposes’

Authorise the CEO to lodge the required

application forms and statutory declarations.

Endorse Armadale Community Men’s

Shed/Roleystone Men’s Community Shed as

the preferred community group/s to occupy

the facility at 2 Waterwheel Road,

Bedfordale.

Receive a further report as to:

Proposal for occupancy arrangements,

including responsibilities for ongoing

costs.

Scope of any proposed capital works,

including a proposed funding model.

FILE No.

: M/108/20

DATE

: 7 August 2020

REF

: CW

RESPONSIBLE

MANAGER

: Executive

Manager

Community

Services

Tabled Items

Nil

Decision Type





Council.







Nil


1.1 A strong sense of community spirit

1.1.1 Provide opportunities to connect individuals to each other and the wider

community

1.1.2 Build inter-dependent and resilient community groups

1.2 Active community life that is safe and healthy

1.2.1 Recognise, value and support everyone

1.2.2 Provide opportunities to improve health outcomes for everyone

1.3 The community has the services and facilities it needs

1.3.1 Plan for services and facilities in existing and emerging communities

2.1 Attractive and functional public places

2.1.1 Deliver attractive and functional streetscapes, open spaces, City buildings and

facilities

2.1.2 Protect and enhance the character of the City’s spaces

Legal Implications


Land Administration Act 1997 section 51 - Cancelling, changing etc. reserves,

Minister’s powers as to:

In order to facilitate the recommendation of this report the management order over the land,

which is Crown land vested in the City, must be changed from Bush Fire Brigade Purposes

and Recreation to Public Recreation and Community Purposes


Nil


Preliminary advice from officers indicates that a contamination investigation and report is

anticipated to cost in the order of $15,000. This cost can be met through the general

consultancy budget in the Community Planning area.

Advice from the City’s Building department indicates that the building ‘as is’, is able to be

used without modification. However, the toilet facilities are outdated and it would be highly

desirable to bring them up to a contemporary standard. Preliminary advice from officers is

that this is likely to cost in the order of $150,000 though it is intended that a further report be

presented to Council early in 2021 including proposed tenancy arrangements and a more

defined scope of works for any modifications.

Council will need to consider allocating funds to modify the facility as part of the capital

program, as there are currently no funds allocated to the building.

Other than basic modifications that would be appropriate to consider for any City facility to

be made available for community use, there is no intention that any specialist fit out to make

the building ‘fit for purpose’ for a men’s shed would be proposed to be funded by the City.



For example (but not limited to) installing a dust extraction system. Both men’s shed groups

are aware of this position which would be embedded in a future tenancy agreement.

The Roleystone group has a grant commitment of approximately $180,000 from Lotterywest.

This commitment was made approximately four years ago when the group was looking at

building a stand-alone facility. The City liaises regularly with Lotterywest on this grant and

while its use is subject to review by Lotterywest, they have indicated that the fit out of the

Bedfordale Fire Station to make it fit for purpose would be a suitable use of the funds.

Lotterywest also indicated that the case is stronger with two men’s shed groups involved.

Regardless of the outcome of the Lotterywest review of the outstanding grant, it is proposed

that other than the basic modification noted previously, no funds be allocated for specialist fit

out.

Consultation

1. City Officers

2. Various Community Groups including – Armadale Community Men’s Shed, Armadale

Society of Artists, Armadale Lions Club, Bedfordale CWA, Roleystone Men’s

Community Shed, 4LifeSkills

3. Lotterywest

4. Department of Planning, Lands and Heritage

BACKGROUND

The current fire station is located within the 0.2283ha Brian O'Neill Memorial Reserve which

is Crown Land vested in the City and located on the corner of Albany Highway and

Waterwheel Road, Bedfordale. It was built in 1985, and extended in 1994, as a purpose built

facility and comprises a large shed to accommodate two firefighting vehicles and equipment

as well as ablutions, a kitchen, meeting room and a dedicated communications room. Part of

the site is used as a park reserve.

Due to size and site constraints, Council considered the future location of the Bedfordale

Bush Fire Brigade in August 2019, where it was resolved (C26/8/19) investigate options for a

new fire station site. Part of C26/8/19 was to consider;

e) Potential future options for the current fire station.

Council received a further report in December 2019 (CS95/12/19) where it was resolved to:

1. Endorse the Bedfordale Hall site as the preferred location for the new Bedfordale

Volunteer Bush Fire Brigade Station.

The December 2019 report also noted;

Potential Future Use Bedfordale Fire Station

There is considerable interest in converting the existing Bedfordale Fire Station into a

Community use facility. This will require further consideration.

The tender for design and construction of the new fire station has been awarded (TS20/4/20),

and the current anticipated availability of the existing fire station for community or alternate

use is mid-2021.



DETAILS OF PROPOSAL

City officers received informal approaches regarding the future use of the Bedfordale Fire

Station both while the feasibility process for a new station was still underway, and following

Council’s decision to relocate. All enquiries received were from community groups interested

in exclusive use of the facility.

The following facility usage statistics are from 1 January 2019 to 1 January 2020 (pre

COVID-19), demonstrating that there is existing capacity for increased use at both nearby

community facilities without needing to use the subject site as a hireable venue, and thereby

suitable to an exclusive use arrangement.

Facility Casual bookings Regular Hirers

Bedfordale Hall

4

(total 13 hours usage)

4

(total 235.5 hours usage over 102 bookings)

5one4: Sundays 8am-12:30/1pm

Bedfordale Connect Markets – On the

last weekend of each month – Friday

from 4pm until Saturday 2pm

Bedfordale Residents Association: 2nd

Tuesday of the month 7:30-9:30pm in

January, March and November only

Bedfordale Bandicoots Playgroup:

Fridays 9:30am-11:30am (in Term 1 only

then cancelled)

Churchman

Brook

Community

Centre

28

(total 106.5 hours usage)

2

(Total 147 hours usage over 141 bookings)

Churchman Brook Exercise Bootcamp:

Monday, Tuesday & Thursday 6am-7am

Bedfordale Residents Association: 2nd

Tuesday of the month 7:30-9:30pm in

May, July and September only

Due to the previous approaches by community groups, and not requiring the facility as a

‘hireable’ venue it was determined that a Registration of Interest (ROI) process be

undertaken. An ROI process is routinely used when new facilities become available in order

to establish seasonal and regular hirers.

Registration of Interest Process

A ‘registration of interest’ (ROI) process was conducted to enable a broad and transparent

process of engagement with potential users of the facility.

The availability of the facility and the ROI process was advertised on the City’s social media

pages, on the City’s website, via the ‘In the Know’ electronic newsletter and in the Armadale

Alive insert in The Examiner (3/9/20). An open day was held on 5 September 2020 at the

facility to allow viewing by prospective community groups. The open day was well attended

with representatives from Armadale Community Men’s Shed, Armadale Society of Artists,

Armadale Lions Club, Bedfordale CWA, Roleystone Men’s Community Shed, and

4LifeSkills.



Three Registrations of Interest have been received:

Armadale Community Men’s Shed (Attachment 1) *

Roleystone Men’s Community Shed (Attachment 2) *

4LifeSkills (Attachment 3)

* Both Mens’ Shed submissions propose a shared arrangement with each other so have been

considered collectively.

It is proposed that this report identifies a preferred community group to occupy the facility,

and that City Officers further liaise with the group, with a further report brought to Council

for consideration. The items that will require further investigation/liaison include:

Occupancy arrangements, including responsibilities for maintenance and recurrent

costs.

Finalising and surveying the leased/licensed area. (to identify the subject area, and the

area used as a park reserve.)

Any modifications required to the building, and how these will be funded.

COMMENT

Site suitability for community re-use.

Planning

Under TPS4 the property has the scheme reservation - Primary

Regional Roads, Public Purpose

MRS Zoning - Rural, Primary Regional Roads

Crown Reserves Management Order – to City of Armadale for Bush Fire Brigade

Purposes & Recreation

An application will need to be made to Department of Planning, Lands

and Heritage to modify the Management Order to ‘Public Recreation

and Community Purposes. While this is a simple process (requiring

completion of a form) as the site’s current use is a fire station a

contamination report may be required. It is considered expedient to

compile and submit this as part of the approval process.

Building

No further building approvals would be required for immediate

occupation.

Building permit may be required for any works to adapt for specific

use or renovations.

The building is classified as 9b – A building of a public nature. An

assembly building, including a trade workshop, laboratory or the like,

in a primary or secondary school, but excluding any other parts of the

building that are of another class.

Services The site is not connected to mains water. Water is supplied to the

building via an overhead gravity tank with a pump and water filtration

system.

Sewage – is provided via a bio system.

The site is connected to mains power.

Functionality

The building consists of a large shed, rudimentary toilet facilities, a

modest kitchen, small meeting area and the current communications

room.

http://www.planning.wa.gov.au/1222.asp

http://www.planning.wa.gov.au/1222.asp



Submissions (Registrations of Interest)

An intra-directorate group convened to consider the submissions – this group was comprised

of officers from Recreation Services, Community Development and Community Planning.

The submissions were reviewed against the following considerations:

1. History of the group in relation to the facility and/or area

2. Past and forecast growth of the group

3. Benefit to the community provided by the group

4. Group financial statements/positions

5. Governance structure details

6. Future vision for the group and its use of the facility.

The following were noted with regard to each submission:

1. Armadale Community Men’s Shed (ACMS) and Roleystone Men’s Community Shed

(RMCS) – Shared Use

The men’s sheds have an existing and long term presence within the City.

Between the two groups there will be extensive use of the facility, with proposed access

to wider community both during their activities, and when not in use by the men’s

sheds.

Men’s sheds activities, while predominantly motivated around men’s health and

wellbeing, have extended community reach with the programs offered and support

provided to the broader community.

The RMCS has existing funding that can be applied to any ‘fit for purpose’

modifications required to the facility.

Both men’s sheds have had a protracted history of searching for a suitable venue.

2. 4LifeSkills

This group is not currently located within the City, the proposed clients are from

Armadale, Gosnells and beyond. They have a significant operating budget in the order

of $5.5million.

Business hours use is proposed.

The use as a ‘social hub’ for people with disability is consistent with community need.

Significant building modifications will be required to accommodate an adult changing

place.

The group has only recently approached the City, and no extensive investigation into

alternative facilities has been undertaken.

OPTIONS

Option 1 Endorse ‘in principle’ agreement of the sites use by the Men’s Sheds, and

conduct further investigation and negotiation into proposed use, costs, proposed

agreement type, etc.

Option 2 Endorse an alternate group to be the preferred user.

Option 3 An alternate use of the facility, other than an exclusive use as a community

space.

Option 1 is the preferred option.



CONCLUSION

Both the consolidated AMCS/RCMS and the 4LifeSkills submissions were sound and would

provide sufficient community benefit to warrant the occupation of a dedicated community

facility. However the AMCS/RCMS use would satisfy two existing local groups that

currently have no facility to operate from and would provide broader community reach for

their members, the services they provide, and access to the facility by others.

City officers will continue to work with 4LifeSkills to look for a suitable location for their

proposed hub.

To facilitate the potential use of the building by a Community Organisation such as

AMCS/RMCS a change to the Management Order is required. As detailed earlier in this

report, given the site’s previous use as a fire station it is possible that as part of the process to

change the use of the reserve a statutory declaration regarding the condition of the land may

be required to change the purpose of the Reserve. The City is currently in the process of

obtaining a contamination report to assess the condition of the land to facilitate the process. It

is recommended that Council authorise a request being lodged to change the Management

Order to ‘Public Recreation and Community Purposes’ (including appropriate documentation

to be prepared and lodged to facilitate any change in use) and endorse Armadale Community

Men’s Shed/Roleystone Men’s Community Shed as the preferred community group to

occupy the facility, with a further report to be submitted to Council on the terms and any

proposed capital work costs/funding model.

ATTACHMENTS

1.⇩ Att 1 - Armadale Community Mens Shed 2. Att 2 - Roleystone Mens Community Shed 3. Att 3 - 4LifeSkills



RECOMMEND C37/11/20

That Council:

1. Authorise the Chief Executive Officer to submit a request to the Department of

Planning, Lands and Heritage to amend the Management Order purpose of

Reserve R5247, (known as Brian O’Neill Memorial Reserve) located at Lot 29 No.

2 Waterwheel Road, Bedfordale, from ‘Bushfire Brigade Purposes & Recreation’

to ‘Public Recreation and Community Purposes’ with a Power to Lease to

facilitate the occupancy of Community Groups.

2. Authorise the Chief Executive Officer to lodge the required application forms and

Statutory Declarations to progress Part 1 above, subject to the contamination

investigation report being completed.

3. Endorse Armadale Community Men’s Shed/Roleystone Men’s Community Shed

as the preferred community group to occupy the facility at 2 Waterwheel Road,

Bedfordale, following its vacation by the Bedfordale Volunteer Bushfire Brigade.

4. Receive a further report as to:

a. Proposal for occupancy arrangements, including responsibilities for ongoing

costs.

b. Scope of any proposed capital works, including a proposed funding model.

Moved Cr G Nixon



COMMITTEE - Recreation Services COUNCIL MEETING 9 NOVEMBER 2020

3.1 - KELMSCOTT SENIOR FOOTBALL CLUB - DEBT WRITE OFF AND DISPOSAL

OF GOODS (RECOMMITTED ITEM)

WARD

: ALL In Brief:

A report is presented as a confidential

attachment to this Agenda. FILE No.

: M/730/20

DATE

: 2 November 2020

REF

: LJ

RESPONSIBLE

MANAGER

: Executive Manager

Community Services

Tabled Items

Nil

Decision Type





Council.





Nil


Nil

Legal Implications

Section 6.12(1)(c) (Power to defer, grant discounts, waive or write off debts) of the Local

Government Act 1995 permits the local government to write off any amount of money that is

owed to the local government.

Part VII of the Disposal of Uncollected Goods Act 1970 - Disposal of goods in possession

otherwise than under a bailment in the course of business.


Nil


COMMITTEE - Recreation Services COUNCIL MEETING 9 NOVEMBER 2020


Provision has been made in the annual budget in regard to writing off doubtful debts.

Consultation

1. Memo to Councillors – 20 December 2019 and 7 October 2020

2. Recreation Services

3. Governance and Administration

4. Financial Services

5. Property Services

6. Department of Local Government, Sport and Cultural Industries

7. West Australian Football Commission

8. Western Australian Amateur Football League

9. Kott Gunning Lawyers

A Report is presented as a confidential attachment to this Agenda.

ATTACHMENTS 1. Confidential Report - Kelmscott Senior Football Club - Debt Write Off and Disposal -

November 2020 - This matter is considered to be confidential under Section 5.23(2) (e iii) of

the Local Government Act, as it deals with the matter, if disclosed, would reveal information

about the business, professional, commercial or financial affairs of a person

RECOMMEND C38/11/20

That Council:

1. Adopt the recommendations as contained within the confidential report.

2. Authorise the CEO to execute and finalise any documents or processes related to

the recommendations.

Moved Cr Silver



COMMITTEE - Ranger and Emergency Services COUNCIL MEETING 9 NOVEMBER 2020

**4.1 - REVIEW OF DELEGATION TO THE CEO - VARIOUS

WARD

: ALL In Brief:

On 22 June 2020, Council adopted a

schedule of SOHAG meetings, as part

of the process for facilitating a

thorough and systematic review of

Council’s policies and delegations.

This report proposes:

o Amendments to existing

delegations; and

o New delegations from Council to

the Chief Executive Officer and

Officers.

It is recommend that Council approve

the amended and new delegations as

detailed in the recommendation and

as attached to this report.

FILE No.

: M/676/20

DATE

: 14 October 2020

REF

: KD

RESPONSIBLE

MANAGER

: Executive Manager

Community Services

Tabled Items

Nil

Decision Type

☒ Legislative The decision relates to general local government legislative




Council.





Nil


1.3 The community has the services and facilities it needs

1.3.2 Deliver Services

1.3.2.3 Deliver initiatives that respond to local law enforcement and

legislative compliance

4.1 Visionary Civic Leadership and Sound Governance

4.1.2 Make Decisions that are sound, transparent and strategic

4.1.2.1 Implement policies and associated delegations to improve

transparency of decisions.



Legal Implications

Local Government Act 1995:

s5.41 - Functions of CEO

s5.42 - Delegation of some powers and duties to CEO

s5.43 - Limits on delegations to CEO

s5.44 - CEO may delegate powers and duties to other employees

s5.46 - Register of, and records relevant to, delegations to CEO and employees

Local Government (Administration) Regulations 1996:

r18G - Delegations to CEO’s limits on

r19 - Delegates to keep certain records

Firearms Act 1973

s9A(4) Duration and renewal of licence

s16(2)(a) Authorisation of employees

s30A Sale and disposal of firearms

s30B Loss, theft, destruction, or disposal out of State to be reported s31(2) Records

Dog Act 1976

s10AA Delegation of local government powers and duties

Cat Act 2011

s44 Delegation by local government

Interpretation Act 1984:

s53 - Appointments may be by name or office

s58 - Delegates, performance of functions by

s59 - Power to delegate, effect of


Local Law Relating to Dogs


Nil

Consultation

1. Standing Order House Advisory Group (SOHAG)

2. Executive Leadership Team (ELT)

3. Ranger and Emergency Services

4. Governance and Administration

BACKGROUND

On 22 June 2020, Council adopted a schedule (Recommendation CS26/6/20) of SOHAG

meetings as part of the process for facilitating a thorough and systematic review of Council’s

policies and delegations. The following delegations have now been considered SOHAG and

are ready to be presented to Council via the Community Services Committee.



Fire Arms Act 1973 – Powers and Duties

Declare a vehicle is an abandoned vehicle wreck

Confiscated or Uncollected Goods

Disposal of sick / injured animals

Cat Act 2011 – Administration and enforcement

Dog Act 1976 – Power or duty of the local government under any provision of this Act.

DETAILS OF PROPOSAL

It is proposed that Council adopt the proposed new and amended delegations as detailed

below and as attached to this report.

Proposed new delegations:

Delegation Name Delegated To

Firearms Act 1973 - Powers and Duties Chief Executive Officer

Proposed amended delegations:

Delegation Name Delegated To

Local Government Act 1995-

Declare vehicle is an abandoned wreck Chief Executive Officer

Confiscated or Uncollected Goods Chief Executive Officer

Disposal of sick / injured animals Chief Executive Officer

Cat Act 2011 – Administration and enforcement Chief Executive Officer

Dog Act 1976 – Power or duty of the local government

under any provision of this Act

Chief Executive Officer

COMMENT

The full review of Council’s delegations seeks to address items that have recently been raised

through audits - internal and across the industry, respond to any legislative changes that have

resulted from the review of the Local Government Act 1995 and address any deficiencies that

may not have been previously considered.

Sections 5.42 and 5.44 of the Local Government Act 1995, Section 10AA of the Dog Act

1976 and Section 44 of the Cat Act 2011 prescribes that Council may delegate certain powers

and duties to the Chief Executive Officer and other Officers. A delegation authorises persons

or class of persons to exercise powers that the Council would ordinarily exercise. The City of

Armadale has established and maintains a Delegations Register in accordance with s5.46 of

the Local Government Act 1995 which is contained within the Attain system.

As these delegations are just some of the many that will be presented to Council as part of the

full review process, the numbering and formatting will need altering to suit the overall format

of the policy and delegations registers once all have been reviewed. To this end Council

approval is sought to allow any necessary formatting requirements to be done

administratively. There will be no change to the content of the delegations.



ANALYSIS This review has brought to light the need for a delegation from Council to the Chief

Executive Officer so that the City can accurately capture the authority and administer any

requirements under the Firearms Act 1973, such as registration and the authorisation of

employees to possess, carry or use the City’s firearm.

The review of the City’s delegations under the Local Government Act 1995 has resulted in

reaffirming those existing to the Chief Executive Officer while also elaborating on the

powers and requirements of exercising the delegation, as informed under the Act.

Similarly the review of the delegation to the Chief Executive Officer under the Cat Act 2011

and Dog Act 1976 still proposes to delegate all powers that can be delegated or have

previously been delegated but the delegation instrument itself now also references the

specific powers that can’t be delegated.

OPTIONS

1. Adopt the recommendation as proposed to approve new and/or amend existing

delegations.

2. Not adopt the recommendation to approve new and/or amend existing delegations.

3. Adopt a variation to the proposed delegations.

CONCLUSION

To provide the administration with appropriate powers to undertake the duties required of a

local government in an efficient and effective manner, option 1 is recommended as detailed

in the recommendation below.

ATTACHMENTS 1. Proposed Delegations for Approval (Amended and New) 2. Existing Delegations (Proposed to be amended)



RECOMMEND C39/11/20

That Council:

1. Approves* the delegation to the Chief Executive as detailed in the attachment to

this report -

a. Firearms Act 1973 – Powers and Duties.

2. Approves* the following delegations to the Chief Executive Officer, inclusive of

amendments and as presented in the attachment to this report, in accordance with

sections 5.42 of the Local Government Act 1995 -

a. Declare vehicle is an abandoned wreck;

b. Confiscated or Uncollected Goods; and

c. Disposal of sick / injured animals.

3. Approves* the following delegation to the Chief Executive Officer, inclusive of


section 44 of the Cat Act 2011 -

a. Cat Act 2011 – Administration and enforcement.

4. Approves* the following delegation to the Chief Executive Officer, inclusive of


section 10AA of the Dog Act 1976 –

a. Dog Act 1976 – Power or duty of the local government under any provision of this

Act.

* ABSOLUTE MAJORITY RESOLUTION REQUIRED

Moved Cr D M Shaw



COMMITTEE – Miscellaneous COUNCIL MEETING 9 NOVEMBER 2020

5.1 - JULL STREET MALL REPORT (REFERRAL MATTER)

At the Council meeting held on 12 October 2020, Cr Campbell referred the following matter

to the Corporate Services Committee.

The matter of a report relating to the options for the Jull Street Mall be referred to the

Corporate Services Committee

Comment from Cr Campbell

Councillors received a briefing on the 21 May 2020 from consultants that had been tasked

with investigating and comparing options for Jull Street. It is appreciated that the City would

not normally make such a report public until it was included in an item to Committee, but

given the uncertainty as to when this will occur, and interest from stakeholders, there is a case

to be made for it to be released immediately.

Cr Campbell’s detailed comments are outlined in a memo forwarded to Councillors under

separate cover.

Officer Comment

The legal, policy and relevant facts related to the referral matter are detailed below.

Legal

The Freedom of Information Act 1992 has enshrined in legislation the general practice of

government not to release opinion, advice or recommendations that have been used to inform

its decision making processes.

Freedom of Information Act 1992

6. Deliberative processes of Government etc., matter revealing

(1) Matter is exempt matter if its disclosure —

(a) would reveal —

(i) any opinion, advice or recommendation that has been obtained,

prepared or recorded; or

(ii) any consultation or deliberation that has taken place,

in the course of, or for the purpose of, the deliberative processes of the

Government, a Minister or an agency; and

(b) would, on balance, be contrary to the public interest.

If such an opinion, advice or recommendation was determined to be in the public interest, the

Freedom of Information Act 1992 also reflects the general practice of not releasing such

information until the matter has been formally considered by government.

25. Deferring access, grounds for

(1) The agency may defer giving access to a document for a reasonable period if the

document —

(a) is required by law to be published but is yet to be published; or



(b) has been prepared for presentation to Parliament or submission to a

particular person or body but is yet to be presented or submitted.

(2) The applicant has to be notified under section 30(d) of the likely period for which

access is to be deferred.

This allows the information to be referenced within a detailed officer report that provides a

consideration of the entire context of the matter, including the professional opinion of officers

in relation to the outcomes or limitations of any study and how that relates to the City’s

existing frameworks, strategies and plans and any other relevant considerations. This allows

for a study to be considered in conjunction with all of the relevant material facts and the

City’s response to those, in order to engender balanced and informed debate in the public

arena.

Policy

The City does not have a written policy in respect of the release of information used in their

deliberative processes.

Deliberative Process - Relevant Facts

Council received a presentation on 21 May 2020 in respect to the outcomes of a study on

matters pertaining to the Jull Street Mall. A further workshop was held with elected members

on 8 July 2020 at which further information and options regarding the Jull Street Mall were

presented. This workshop resulted in a report to Council on 13 July 2020 endorsing the

undertaking of a pre-feasibility study into the City Views Concept. The City Views Concept

pre-feasibility is expected to be completed in the next 8 weeks with a workshop for the

presentation of the final concept booked with elected members for 21 December 2020.


Committee Discussion

Councillor Campbell spoke to his referral matter, reiterating his request to have the

consultant’s report and presentation be made available to provide transparency to key

stakeholders who were aware a report had been commissioned. Committee discussed the

matter at length in relation to the interrelationship with the City Views Concept and the City

Centre Structure Plan and the need to consider all elements holistically before making a

decision regarding whether Jull Street Mall should be opened or closed, and the appropriate

timing for release of the report and presentation.

Councillor Campbell then put the following motion:

That Council authorise the CEO to append the consultant’s report and presentation to the

Ordinary Council Minutes dated 9 November 2020.

Moved Cr Campbell, Seconded Cr Shaw

Opposed Cr Nixon

Motion Lost (3/4)



As the motion was lost, Committee acknowledged that the matter would be further considered

at the Council Meeting of 9 November 2020.

At the request of Councillor Campbell, the outcome of voting is recorded as follows:

For: Councillors’ Campbell, Jones, Peter

Against: Councillors’ Nixon, Shaw, Silver and Busby.

RECOMMEND C40/11/20

That Council considers the matter at the Council Meeting of 9 November 2020.

Moved Cr K Busby




5.2 - FACILITY PROVISION FOR VOLLEY BALL INCLUDING ARMADALE

REGIONAL RECREATION RESERVE, PIARA WATERS AND HARRISDALE

At the Council meeting held on 29 September 2020, Cr Peter referred the following matter to

the Community Services Committee.

That the matter of a feasibility report for a volleyball facility at the Armadale Regional

Recreation Reserve (ARRR) and the Piara Waters and Harrisdale area be referred to the

Community Services Committee.

Comment from Cr Peter

The population in the City of Armadale is growing remarkably compared to the state and

national average. The taste and requirement of the growing community may demand a

volleyball facility shortly.

Volleyball is a team sport, and it has a vital role in forming our community. Currently, there

is a lack of a volleyball facility in our suburbs. A national-level Volleyball facility in our

Council will be a catalyst to our dream to make Armadale a “State Centre for Sports

Facilities.”

Can officers please investigate the potential for volleyball facilities at the Armadale Regional

Recreation Reserve, Piara Waters, and Harrisdale?

Officer Comment

In October 2019, as part of a consultation with peak state sporting bodies to help inform

planning for the Regional Recreation Reserve, officers engaged with Volleyball WA (VWA),

who provided information on the growth of their sport and a willingness to be involved in

discussion about the sport’s future in the City. At that time, VWA explained that volleyball

operates at a number of different levels; social and competitive, indoor and outdoor beach

volleyball and at its most basic, just having dedicated grass space allocated on reserves. The

City is currently installing an outdoor beach volleyball space at Novelli Reserve and is now

actively considering designing in informal space at future reserves.

With the preceding comments in mind it would be opportune to investigate the demand for

the various level volleyball activities across the City, including for a national level facility to

help guide planning for these facilities into the future. A study of this type would cost in the

order of $23,000 and could be reported back to Council within six months of being

commissioned. It is logical to focus the investigation on the growth areas, particularly

Harrisdale and Piara Waters, as well as the Regional Recreation Reserve as a significant

number of new residents have backgrounds in countries where volleyball is a major

participation sport.

Officers are supportive of undertaking such a study, commencing in the current financial

year. This project could be funded within the current budget allocation.

Suggested recommendation

That Council requests the CEO investigate the potential for volleyball facilities in the City

including potential provision at the Armadale Regional Recreation Reserve, Piara Waters,

and Harrisdale.



ATTACHMENTS

There are no attachments for this report.

RECOMMEND C41/11/20

That Council requests the CEO investigate the potential for competitive and non-

competitive volleyball facilities in the City, including potential provision at the

Armadale Regional Recreation Reserve, Piara Waters, and Harrisdale.

Moved Cr S Peter



COMMITTEE COUNCIL MEETING 9 NOVEMBER 2020

COUNCILLORS’ ITEMS

1. Improvements to the Animal Management Facility (Cr Michelle Silver)

Cr Silver requested investigation for improvements needed at the animal management facility

particularly in regards to the cat holding facilities

2. New facility at Champion Lakes (Cr Donna Shaw)

Cr Shaw requested that the matter of a new facility within Champion Lakes for the use of the

Champion Lakes Residents Association and other community groups be referred to the

Community Services Committee

RECOMMEND C42/11/20

That Council refers the Councillors’ items in regard to:

1. Improvements to the Animal Management Facility

2. New facility at Champion Lakes

to the relevant Directorate for action and / or report to the appropriate Committee.

Moved Cr K Busby


EXECUTIVE DIRECTOR COMMUNITY SERVICES REPORT

Nil

MEETING DECLARED CLOSED AT 8.02PM


COMMITTEE

COMMUNITY SERVICES COMMITTEE

SUMMARY OF ATTACHMENTS 3 NOVEMBER 2020

ATT

NO. SUBJECT

2.1 FUTURE USE OF 2 WATERWHEEL ROAD, BEDFORDALE (BEDFORDALE FIRE

STATION)

2.1.1 Att 1 - Armadale Community Mens Shed

2.1.2 Att 2 - Roleystone Mens Community Shed

2.1.3 Att 3 - 4LifeSkills

4.1 REVIEW OF DELEGATION TO THE CEO - VARIOUS

4.1.1 Proposed Delegations for Approval (Amended and New)

4.1.2 Existing Delegations (Proposed to be amended)

The above attachments can be accessed from the Minutes of the Community Services

Committee meeting of 3 November available on the City’s website


9 NOVEMBER 2020

INDEX

1. REPORTS

1.1 **REVIEW OF WARD BOUNDARIES AND REPRESENTATION .......................................... 64

1.2 COUNCILLORS INFORMATION BULLETIN - ISSUE NO 19/2020 ........................................74

ATTACHMENTS ..................................................................................................................................... 76

CHIEF EXECUTIVE OFFICER’S 9 NOVEMBER 2020

REPORT

**1.1 - REVIEW OF WARD BOUNDARIES AND REPRESENTATION

WARD

: ALL In Brief:

The Local Government Act 1995 requires

that Councils using a ward representation

system must review their ward boundaries

and representation at least once every 8

years.

The City’s last full ward and

representation review was conducted in

2017.

A desktop review of the wards and

representation was undertaken in 2018.

On 25 May 2020 Council resolved to

formally undertake a review of the City’s

ward boundaries and the number of

offices of councillor for each ward.

On 24 August 2020 Council resolved to

give local public notice advising that a

review of the ward boundaries and

number of offices of councillor for each

ward is to be carried out.

No submissions were received from the

public during the 42 day advertising/

submission period which closed on 11th

October 2020. One late submission was

received.

Conway Highbury Pty Ltd has prepared a

draft report to the Local Government

Advisory Board (LGAB) on the ward

boundary and representation review.

Recommend that Council endorse and

submit to the LGAB the draft report

prepared by Conway Highbury Pty Ltd

which incorporates the following:

1. the current number of councillors

(14) be retained;

2. the current 7 x 2 ward system of

representation model be retained

but with modified boundaries;

3. the ward names remain the same -

Heron, Jarrah, Lake, Minnawarra,

Palomino, Ranford and River; and

A review of wards and representation be

undertaken in two (2) years’ time.

FILE No.

: M/668/20

DATE

: 13 October 2020

REF

: NP

RESPONSIBLE

MANAGER


Corporate Services

Tabled Items

Nil


REPORT

Decision Type

Legislative The decision relates to general local government legislative




Council.





Nil


4.1 Visionary civic leadership and sound governance

4.1.3 Support the role of the elected body

4.1.3.4 Implement a review of Council election and ward boundaries

Legal Implications

Local Government Act 1995

Section 2.2 Districts may be divided into wards

Section 2.3 Names and districts of wards

Section 2.18 Fixing and changing the numbers of Councillors

Schedule 2.2 Provisions about names, wards and representation


Nil


Nil

Consultation

1. Executive Leadership Team (ELT)

2. Councillors

3. Public


REPORT

BACKGROUND

Due to high population growth within Armadale, as at 9 January 2020 the City’s Councillor

to elector ratio was:

It can be seen that the Heron, Ranford, Minnawarra and Lake Wards are outside the Minister

for Local Governments preferred Councillor/elector ratios of greater than plus or minus 10%

of the average Councillor/elector ratio for a local government, hence the need to undertake a

ward boundary and representation review.

Council on 25 May 2020 resolved (Recommendation CS21/5/20):

“That Council, pursuant to Schedule 2.2 of the Local Government Act 1995, undertakes

a review of –

a) The City’s ward boundaries; and

b) The number of offices of Councillor for each ward.”

Council on 24 August 2020 resolved via the CEO’s report:

“That Council:

1. Endorse for the purposes of public consultation the Discussion Paper as attached

to this agenda allowing for three (3) options as follows:

- No wards;

- Three (3) wards, five (5) Councillors per ward; and

- Seven (7) wards, two (2) Councillors per ward.


REPORT

2. in accordance with Schedule 2.2 (7)(1) of the Local Government Act 1995 give

local public notice advising:

- That a review of its ward boundaries and the number of offices of councilor

for each ward is to be carried out; and

- That submissions may be made to the City by 11 October 2020.”

DETAILS OF PROPOSAL

This Review recommends:

that the current 7 x 2 ward system of representation be retained but with modified

boundaries that satisfy the requirement that no ward councillor/elector ratios are

greater than plus or minus 10% of the average councillor/elector ratio for the City.

the names of the wards remain the same.

a report be submitted to the LGAB seeking an order to be made on the two points

above.

A further review be undertaken in time for the 2023 local government elections.

COMMENT

ANALYSIS

Public notice was given seeking submissions on the Discussion Paper on the ward boundary

and representation review and was published in the West Australian on 29 August 2020 and

the Examiner on the 27 August 2020. Notice was also published on the City’s website and

Armadale, Seville Grove and Kelmscott libraries and Admin Centre notice board. At the

close of submissions on 11 October 2020 no submissions had been received.

One late submission was received which has been circulated to elected members via memo.

The submission was supportive of Option 1 - No Wards.

Now that the public submission period has closed, the process from here on in is as follows:

Council must consider all submissions it receives (in this case, no submissions) and

record this in the minutes of its meeting.

All options must be assessed against the following factors –

1. Community of interest

2. Physical and topographical features

3. Demographic trends

4. Economic factors

5. The ratio of Councillors to Electors in the various wards

If Council considers they have exceptional circumstances that justify Councillor /

Elector ratio deviations greater than plus or minus 10% then they may present the

arguments for these circumstances to the LGAB.

In reaching a decision, it needs to be clear from the consideration of submissions and

the assessment of options against the factors why an option has been chosen as the

best option for the district.

If the Council proposes to maintain the status quo then reasons for this must be

included in the resolution and recommendation to the LGAB.

If Council does decide to make changes, then an absolute majority is required, and the

resolution of Council must propose the making of an order under s2.2(1), s2.3(3) and

/or s2.18(3) of the Local Government Act 1995.


REPORT

Once Council has completed its review, it must provide a written report about the

review to the LGAB. If a local government expects changes to be in place in time for

an ordinary election (which is the most cost effective solution), it must submit its

report to the LGAB by 30 January in the year prior to an ordinary election day. The

report must outline the process and outcome of the review and include any

recommendations for change.

The LGAB will consider the review report submitted by Council and assess it against

the requirements of the Local Government Act 1995. If the LGAB determines that

some part of a review does not meet the requirements of the Act, then Council may be

requested to undertake another review (or part of a review) that does meet the

requirements.

The LGAB makes recommendations to the Minister, who has the final decision and

may accept or reject the LGAB’s recommendations.

If the Minister accepts the LGAB’s recommendations, then several other processes

follow. Changes to wards and representation are subject to an order to be signed by

the Governor and then published in the Government Gazette. The order will include

the date the changes will apply, which may be the date of Gazettal or the next

ordinary election day, and any resulting extraordinary elections arising from the

changes. Where there are changes to boundaries, the order will also include a new

technical description of the ward boundaries (prepared by Landgate, at the City’s

expense). If a boundary change affects electors, then the WA Electoral Commission

will prepare new rolls for those affected wards.

Following the close of submissions Conway Highbury Pty Ltd has now prepared a draft

report to the LGAB and is presented as an attachment to this agenda for Council’s

consideration.

OPTIONS

Having regard for the Discussion Paper and the Councillor workshops that considered

possible options that satisfy the councillor/elector ratio criteria, the following ward option

assessment and evaluation information is presented for Council’s consideration and

determination.

Option 1 – No wards

Under this option, wards are dispensed with altogether.

There are 85 local governments in WA that have no wards. Some of the advantages and

disadvantages of this option are:

Advantages Disadvantages

o Elected members are elected by the whole

community not just a section of it.

o Knowledge and interest in all areas of the

Council's affairs would result broadening

the views beyond the immediate concerns

of those in a ward.

o The smaller town sites and rural areas

have the whole Council working for them.

o Electors may feel that they are not

adequately represented if they don't have

an affinity with any of the elected

members.

o Elected members living in a certain area

may have a greater affinity and

understanding of the issues specific to that

area.


REPORT

Advantages Disadvantages

o Members of the community who want to

approach an elected member can speak to

any elected member.

o Social networks and communities of

interest are often spread across a local

government and elected members can

have an overview of these.

o Elected members can use their specialty

skills and knowledge for the benefit of the

whole local government.

o There is balanced representation with

each elected member representing the

whole community.

o The election process is much simpler for

the community to understand and

administer.

o Promotes the concept of a whole-of-

district focus, with Councillors being

elected by and concerned for the local

government as a whole, rather than

parochial interests.

o Gives residents and ratepayers a choice of

Councillors to approach with their

concerns.

o Each voter has the opportunity to express

a preference for every candidate for the

council election.

o Councillors can use their speciality skills

and knowledge for the benefit of the

whole community.

o Removes the need to periodically

(re)define internal ward boundaries.

o There is potential for an interest group to

dominate the Council.

o Elected members may feel overwhelmed

by having to represent all electors and

may not have the time or opportunity to

understand and represent all the issues.

o It may be more difficult and costly for

candidates to be elected if they need to

canvass the whole local government area.

o May lead to significant communities of

interest and points of view being

unrepresented or for others to dominate.

o May lead to confusion of responsibilities

and duplication of effort on the part of

Councillors.

o Large numbers of candidates might be

confusing for voters.

o May lead to Councillors being relatively

inaccessible for residents of parts of the

local government area.

o May be difficult for voters to assess the

performance of individual Councillors.

o In some LGs it may be appropriate to

have wards, for example where a local

government might have 2 or more distinct

population centres.

The criteria under the Local Government Act 1995 for establishing ward boundaries is not

applicable - under a ‘no wards’ option there are none. The only variable is the number of

councillors.

If implemented, the need to consider ward boundaries in future reviews also falls away.


REPORT

Option 2 – 3 wards, 5 councillors per ward

Under this option, the City is split into 3 wards, with 15 councillors and 5 councillors per

ward:

Note: The ward names in this map only reflect what was contained within the Discussion

Paper and not the final submission.

The following outcomes in terms of the ratio of electors per councillor result:

Ward Electors No of

Councillors

Ratio of electors

per councillor

% ratio

deviation

West 17,890 5 3,578 2.32%

Central 19,363 5 3,873 -5.73%

East 17,699 5 3,540 3.36%

Totals 54,952 15 3,663

This option has all ratios within the 10% variance considered acceptable by the LGAB.

There is capacity in the proposed West ward to accommodate growth in the Haynes/Hilbert

areas up to the point where the ratio of electors per councillor exceeds 4,030.

Centra

l

West

East


REPORT

In terms of the criteria to be applied under the Local Government Act 1995 when establishing

wards, the following is provided:

Community of

interest

Physical and

topographic

features

Demographic

trends

Economic

factors

Ratio of

Councillors to

electors

Communities of

interest in

existing wards

are maintained

to the extent

possible.

The existing rail

line provides a

reasonable

separation of

most of the

Central and East

wards.

There is capacity

for growth in the

proposed Central

West to

accommodate

growth.

Areas of

commercial and

industrial

development are

substantially

within the same

wards.

Ratios of

councillors to

electors are

within the limits

considered

reasonable by

the LGAB

Option 3 – 7 wards, 2 councillors per ward

This option sees current ward boundaries adjusted so that the ratio of electors per councillor

falls within the limits considered reasonable by the LGAB:

Note: The ward names in this map only reflect what was contained within the Discussion

Paper.

North

East North

North

West East

South

Central

West

West


REPORT

The following outcomes in terms of the ratio of electors per councillor result:

Ward Electors No of

Councillors

Ratio of

electors per

councillor

% ratio

deviation

West - (mainly Lake ward) 7,652 2 3,826 2.52%

Central West - (mainly Ranford ward) 7,140 2 3,570 9.04%

North West - (current Palomino ward) 7,732 2 3,866 1.50%

North - (mainly Heron ward) 7,937 2 3,969 -1.12%

South - (mainly Minnawarra, parts of

Ranford and Lake Wards)

8,048 -2 4,024 -2.52%

North East - (mainly River Ward, part

of Minnawarra Ward added)

8,159 2 4,080 -3.95%

East - (Hills ward, part of River ward

added)

8,284 2 4,142 -5.53%

Totals 54,952 14 3,925

This option has all ratios within the 10% variance considered acceptable by the LGAB.

Growth in the Haynes/Hilbert areas are likely to require a future adjustment to the South

Ward (‘new’ Minnawarra ward) when electors in the ward pass 8,635 (or 4,317 per

councillor) unless there is growth in the rest of the City to balance this out. There is capacity

for growth in the proposed Central West (‘new’ Ranford ward) however.

In terms of the criteria to be applied under the Local Government Act 1995 when establishing

wards:

Community of

interest

Physical and

topographic

features

Demographic

trends

Economic factors

Ratio of

Councillors to

electors

Communities of

interest in

existing wards

are maintained

to the extent

possible. In

particular:

The hills area

is located

primarily in

one ward;

Growth areas

are in one

ward; and

The ‘old

growth’ areas

of the City

are

substantially

in one ward.

The existing rail

line and Tonkin

Highway

provide a

reasonable

separation of a

number of

wards.

The boundary

between the

proposed South

ward (former

Minnawarra,

Ranford/ Lake

wards) and

others is less

distinct.

It will require

further

adjustment to

the South Ward

(‘new’

Minnawarra

ward) when

electors in the

ward pass 8,635

(or 4,317 per

councillor)

unless there is

even growth in

the rest of the

City to balance

this out. There is

capacity for

growth in the

proposed

Central West

(‘new’ Ranford

ward) however

Areas of

commercial and

industrial

development are

substantially

within the same

wards.

Ratios of

councillors to

electors are

within the limits

considered

reasonable by

the LGAB


REPORT

Ward Names

The matter of suggested ward names was part of the public Discussion Paper however as no

submissions were received it leaves the Council to determine whether it wishes to retain the

existing names or provide alternatives.

Given that the recommendation is to approve Option 3 (seven (7) ward, two (2) councillor per

ward (modified to meet the requirement of the LGAB) and to provide consistency, it is

suggested that the existing ward names remain in situ.

CONCLUSION

For the following reasons, the 7 x 2 Ward option is recommended:

1. It importantly retains the ward approach which is understood to be both Council’s and

the community’s preference;

2. It retains a representation system that is believed to have served Council and the

community well since it was first introduced in 2004;

3. It provides and continues a stable basis of local government for the Armadale

community to manage the inevitable challenges that will come with a rapidly increasing

population.

4. There is no persuasive view from the public to suggest any alternative proposal is

preferred, as no submissions were received.

ATTACHMENTS

1.⇩ Ward Boundary Review Discussion Paper

2.⇩ Current Ward Boundary Map

3.⇩ Option 3 Ward Boundary Map - 7 Wards, 2 Councillors per ward

4.⇩ Draft report to LGAB - City of Armadale Wards & Representation

RECOMMEND

That Council, in accordance with Schedule 2.2(9) of the Local Government Act 1995,

recommends* to the Local Government Advisory Board that:

1. An order be made under section 2.2(1)(c) of the Local Government Act 1995 to

amend the ward boundaries as shown on the “Option 3 – 7 Wards” map as

detailed in the Discussion Paper and as attached;

2. The amendments to take effect from the next ordinary local government elections;

3. The current 7 ward, 2 councillor per ward and the ward names remain

unchanged;

4. The City of Armadale undertakes another review of wards and representation in

2 years’ time.

ABSOLUTE MAJORITY RESOLUTION REQUIRED


REPORT

1.2 - COUNCILLORS INFORMATION BULLETIN - ISSUE NO 19/2020

WARD

: ALL In Brief:

Councillor’s Information Bulletin –

Councillors are advised to take note of

the information submitted in Issue No.

19/2020 to be received by Council

FILE No.

: M/734/20

DATE

: 3 November 2020

REF

: MC

RESPONSIBLE

MANAGER

: Chief Executive Officer


The following general information and memorandums were circulated in Issue No 19/2020

on 9 November 2020.

COMMENT

Correspondence & Papers

NIL

Information from Human Resources

Employee Movements

Information from Corporate Services

Progress Report

Progress Report on Contingency, Operational & Strategic Project

Outstanding Matters & Information Items

Report on Outstanding Matters – Corporate Services Committee

Economic Development

Tourism & Visitor Centre Report

Accounting Reports - Nil

Report of the Common Seal

Information from Development Services

Outstanding Matters & Information Items

Report on Outstanding Matters - Development Services Committee

Review before the State Administrative Tribunal (SAT)

Health

Health Services Manager’s Report – October 2020


REPORT

Planning

Planning Applications Report - October 2020

Town Planning Scheme No.4 - Amendment Action Table

Subdivision Applications - WAPC Approvals/Refusals – October 2020

Subdivision Applications - Report on Lots Registered for 2020/2021

Compliance Officer’s Report - October 2020

Building Building Services Manager’s Report – October 2020

Building Health/Compliance Officer’s Report – October 2020


RECOMMEND

That Council acknowledge receipt of Issue 19/2020 of the Information Bulletin


Period Ended 9 November 2020


ATTACHMENTS 9 NOVEMBER 2020

ATT

NO. SUBJECT PAGE

1.1 REVIEW OF WARD BOUNDARIES AND REPRESENTATION

1.1.1 Ward Boundary Review Discussion Paper 77

1.1.2 Current Ward Boundary Map 95

1.1.3 Option 3 Ward Boundary Map - 7 Wards, 2 Councillors per ward 96

1.1.4 Draft report to LGAB - City of Armadale Wards & Representation 97

Chief Executive Officer’s Report 77 ATTACHMENT 1.1.1 REPORT - 9 November 2020


REPORT

ORDINARY MEETING OF COUNCIL

MONDAY, 26 OCTOBER 2020

MINUTES

C ON T E N T S

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS.............................................. 3

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE ............................................ 3

3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE............... 4

4 PUBLIC QUESTION TIME ..................................................................................................................... 4 NIL ............................................................................................................................................................... 4

5 APPLICATIONS FOR LEAVE OF ABSENCE ..................................................................................... 4

6 PETITIONS ................................................................................................................................................ 4 1 FOOTPATH CONSTRUCTION - PEACEFUL VISTA, HARRISDALE ....................................... 4

7 CONFIRMATION OF MINUTES ........................................................................................................... 4 MINUTES OF ORDINARY COUNCIL MEETING HELD ON 12 OCTOBER 2020 ............................... 4

8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION ........................... 5 1 CONSULTATION AND COMMUNICATION ............................................................................... 5 2. MARKETING AND PUBLIC RELATIONS ................................................................................... 5 3. GOVERNANCE AND ECONOMIC DEVELOPMENT ................................................................. 5

9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN – WITHOUT

DISCUSSION ............................................................................................................................................. 6

10 REPORTS ................................................................................................................................................... 6 10.1 DEVELOPMENT SERVICES COMMITTEE MEETING - 19 OCTOBER 2020 ......................... 6

10.1.1 PROPOSED CLOSURE OF PEDESTRIAN ACCESS WAY (PAW) - LOT 155

CANDISH GROVE, SEVILLE GROVE (1.1) ...................................................................... 6 10.1.2 LOCAL PLANNING STRATEGY AND TOWN PLANNING SCHEME NO.5 -

COMMUNITY AND STAKEHOLDER ENGAGEMENT STRATEGY (2.1) .................... 7 10.1.3 PROPOSED MINOR AMENDMENT TO LOCAL PLANNING POLICY PLN 3.10 -

RESIDENTIAL DESIGN CODES VARIATIONS & R-MD CODES (2.2)......................... 7 10.1.4 FINAL ADOPTION OF AMENDMENT NO.113 TO TPS NO.4 - REZONING OF LOT 3

ARMADALE ROAD & LOT 301 ANSTEY ROAD, FORRESTDALE TO ........................ 8 10.1.5 FINAL ADOPTION - AMENDMENT NO.109 TO TPS NO.4 - OMNIBUS

AMENDMENT NO.7 (3.2) ................................................................................................... 8 10.1.6 REVIEW OF NAMING OF ROADS, PARKS, PLACES AND BUILDINGS AND

STREET NUMBERING POLICIES AND BUILDING DELEGATIONS. (4.1) ............... 12

10.1.7 PIA STATE CONFERENCE - PERTH - 12TH AND 13TH NOVEMBER 2020 (0.0) ..... 12 10.1.8 RECONSIDERATION - SAT REVIEW - FENCING APPLICATION - LOT 301 (NO.60)

RAEBURN ROAD, ROLEYSTONE (4.2) ......................................................................... 13 10.2 CORPORATE SERVICES COMMITTEE MEETING - 20 OCTOBER 2020 ............................. 13

10.2.1 STATEMENT OF FINANCIAL ACTIVITY - SEPTEMBER 2020 (1.1) .......................... 13 10.2.2 LIST OF ACCOUNTS PAID - SEPTEMBER 2020 (1.2) .................................................. 13 10.2.3 30 JUNE 2020 YEAR END FINANCIAL POSITION (1.3) ............................................... 14 10.2.4 2021 CALENDAR OF COUNCIL AND COMMITTEE MEETINGS / AUDIT

COMMITTEE TERMS OF REFERENCE AMENDMENT (2.1) ...................................... 15 10.2.5 LEASING - ORCHARD HOUSE - WA POLICE. (2.2) ..................................................... 16 10.2.6 LEASING - ORCHARD HOUSE - KONEKT/APM (2.3) ................................................. 16 10.2.7 LEASING - ORCHARD HOUSE - DEPARTMENT OF CHILD PROTECTION AND

FAMILY SERVICES (2.4) .................................................................................................. 17 10.3 CHIEF EXECUTIVE OFFICER’S REPORT - 26 OCTOBER 2020 ............................................ 17

10.3.1 CONTRACT OF EMPLOYMENT - SENIOR EMPLOYEE (1.1) ..................................... 17 10.3.2 BUSINESS HOURS - 2020-2021 CHRISTMAS AND NEW YEAR PERIOD (1.2) ........ 17 10.3.3 AUSTRALIA DAY - NEIGHBOURHOOD LEVEL EVENTS (1.3) ................................. 17 10.3.4 COUNCILLORS INFORMATION BULLETIN - ISSUE NO 18/2020 (1.4) ..................... 18

11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ................................................. 18

12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION ............. 18 NIL ............................................................................................................................................................. 18

13 MATTERS FOR REFERRAL TO STANDING COMMITTEES – WITHOUT DISCUSSION ..... 18 1 RATE INCREASE .......................................................................................................................... 18

14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION ..................................................... 19 10.3.1 CONTRACT OF EMPLOYMENT - SENIOR EMPLOYEE (1.1) ..................................... 19

MOVED CR BUTTERFIELD THAT THE MEETING BE OPENED TO MEMBERS OF THE

PUBLIC. ..................................................................................................................................................... 19 MOTION CARRIED (10-0)....................................................................................................................... 19 MEETING DECLARED OPEN AT 7.50PM ............................................................................................... 19

15 CLOSURE................................................................................................................................................. 19

CITY OF ARMADALE

MINUTES

OF ORDINARY COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS,

ADMINISTRATION CENTRE, 7 ORCHARD AVENUE, ARMADALE ON MONDAY, 26

OCTOBER 2020 AT 7.00PM.

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

The Mayor, Cr Butterfield, declared the meeting open at 7.00 pm.

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE

(previously approved)

PRESENT:

Mayor, Cr R Butterfield River Ward

presided over

Cr J H Munn CMC Ranford Ward

Cr S Peter JP Ranford Ward

Cr M S Northcott Palomino Ward

Cr C A Campbell JP Palomino Ward

Cr D M Shaw Heron Ward

Cr E J Flynn Heron Ward

Cr G J Smith Minnawarra Ward

Cr M Silver Lake Ward

Cr G Nixon Hills Ward

IN ATTENDANCE:

Ms J Abbiss Chief Executive Officer

Mr J Lyon Executive Director Corporate Services

Mr P Sanders Executive Director Development Services

Mr K Ketterer Executive Director Technical Services

Mr N Kegie Executive Director Community Services

Mrs S D’Souza CEO’s Executive Assistant

Public: Nil Press: Nil

LEAVE OF ABSENCE:

Leave of Absence previously granted to Cr C M Wielinga,Cr H T Jones and

Cr K Busby

APOLOGIES:

Apology received from Cr C Frost

MINUTES - ORDINARY MEETING 4 26 OCTOBER 2020

OF COUNCIL

3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS

TAKEN ON NOTICE

Nil

4 PUBLIC QUESTION TIME

Nil

5 APPLICATIONS FOR LEAVE OF ABSENCE

Nil

6 PETITIONS

1 Footpath construction - Peaceful Vista, Harrisdale

Cr S Peter tabled a petition signed by 59 residents the prayer of which reads as follows:

“Construction of a footpath alongside Peaceful Vista, Harrisdale. Peaceful Vista is a narrow

street without road markings, joins Oakbella Parade and Wright Road. There is a footpath

on Peaceful Vista, but it only goes halfway down the road (and continues further into the

park). There are two steep bends on the Peaceful Vista, which reduce the driver’s vision.

Because of no pathway along with Peaceful Vista, many people, especially children, are

walking on this road to get the bus stop at the Wright Road, causing disturbance to the

ongoing traffic and pedestrians’ safety. Also, children to Harrisdale Primary and High

School are using this road as a short cut.”

MOVED Cr S Peter

That Council receive the petition and refer it to the Technical Services Committee.

MOTION not opposed, DECLARED CARRIED (10/0)

7 CONFIRMATION OF MINUTES

7.1 PREVIOUS ORDINARY COUNCIL MEETING

HELD ON 12 OCTOBER 2020.

MOVED Cr E J Flynn that the Minutes of the Ordinary Council Meeting held on 12 October

2020 be confirmed as a true and accurate record.



OF COUNCIL

8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT

DISCUSSION

1. CONSULTATION AND COMMUNICATION

Wednesday 14th October - Attended the Bushcare and Environment Working Group

meeting and heard updates from representatives of local environmental volunteer

groups.

Friday 16th October - along with the CEO, participated in the Burt Community Cabinet

meeting, where updates from Mayors, CEO’s (Canning and Gosnells) and State

Members of Parliament, were given.

Friday 16th October - met with a local businessman regarding economic and social

matters within the City of Armadale.

Monday 19th October – met with the CEO via Teams.

Tuesday 20th October – met with representatives from the Armadale RSL to discuss

proceedings for Remembrance Day 2020.

Monday 26th October – met with the CEO via Teams.

Thursday 22nd October – along with Councillor Nixon, CEO and officers, participated

in a facilitated meeting with representatives of the Roleystone Volunteer Bushfire

Brigade.

2. MARKETING AND PUBLIC RELATIONS

Wednesday 14th October - Attended a special Assembly at John Wollaston Anglican

Community School. Cr Frost attended on my behalf the Harrisdale Senior High

School to present the CoA Scholarship. This is the first cohort of Year 10 Students for

Harrisdale Senior High School.

Saturday 17th October - Gave an interview to James Wray at the Heritage FM studio in

Gosnells.

Monday 19th October - Attended the Armadale District Hall to receive Heritage

Award, presented by Dr Tony Buti representing Hon David Templeman MLA, Minster

for Heritage. The Award was for ‘Recognising Excellence in Conservation and

Adaptive Reuse in Western Australia’.

Thursday 22nd October – Announced the recipient of the City of Armadale Scholarship

Award at the 40th Anniversary Assembly, at Cecil Andrews SHS. Cr Northcott and Cr

Campbell also attended.

Friday 23rd October – Attended a farewell function for Roleystone resident and former

Councillor, Pat Hart who is retiring as Chair of the South East Region Centre for Urban

Landcare after seventeen (17) years.

3. GOVERNANCE AND ECONOMIC DEVELOPMENT

Tuesday 13th October - along with the Manager of Economic Development, met with

members of the Armadale Settler’s Common Management Committee at the

Environment Centre (Armadale) regarding tourism opportunities.


OF COUNCIL

Wednesday 14th October – Along with the CEO, attended a South East Corridor

Mayors and CEO’s group meeting to finalise a Memorandum of Understanding and

Mission Statement.

Thursday 15th October – Presided over three grouped Citizenship Ceremonies and a

private ceremony, to welcome 56 new citizens. Cr’s Nixon, Northcott and Smith were

also in attendance. Local Member Tony Buti MP and Aaron Fisher from Department of

Home Affairs also attended.

Tuesday 20th October – met with the Manager of Economic Development to plan a

presentation to a REIWA breakfast.

Tuesday 20th October – attended the Corporate Services Committee Meeting on behalf

of Cr Jones.

Wednesday 21st October – participated in the South Eastern Metropolitan Regional

Roads sub-Group meeting at the City of Gosnells, where funding from the State

Government, via Main Roads. The City of Armadale was updated on various road

projects which had been successful in attracting funding. Reasons were given as to why

other projects had failed to qualify.

9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN

GIVEN – WITHOUT DISCUSSION

Nil

10 REPORTS

10.1 DEVELOPMENT SERVICES COMMITTEE MEETING

Report of the Development Services Committee held on 19 October 2020.

MOVED Cr D M Shaw that the report be received.



Recommendation D63/10/20 - Proposed Closure of Pedestrian Access Way (PAW) - Lot 155

Candish Grove, Seville Grove

MOVED Cr D M Shaw

That Council:

1. Submit a written request and closure report to the Department of Planning, Lands

and Heritage (DPLH) for a Change of Purpose from a Pedestrian Access Way

(PAW) to a Public Utilities Reserve and the gates at each end of the PAW to remain

in place.

2. Advise the organiser of the petition and submitters of Council’s decision.


OF COUNCIL

3. In the event that Department of Planning, Lands and Heritage do not support the

Change of Purpose request to a Public Utilities Reserve, the matter of non-closure of

the PAW be referred to the attention of Technical Services Directorate in respect of

maintenance, lighting and other improvement works that may be required to assist

in managing the impacts of the PAW.


Recommendation D64/10/20 - Local Planning Strategy and Town Planning Scheme No.5 -

Community and Stakeholder Engagement Strategy

MOVED Cr D M Shaw

That Council endorse the Community and Stakeholder Engagement Strategy for the

preparation of a new Local Planning Strategy and new Town Planning Scheme No.5.


Recommendation D65/10/20 - Proposed Minor Amendment to Local Planning Policy PLN

3.10 - Residential Design Codes Variations & R-MD Codes

MOVED Cr D M Shaw

That Council:

1. Adopt a minor amendment to Local Planning Policy PLN 3.10 by:

a. Modifying Clause 4.7 to read:

4.7 Medium-density Single House development standards in areas zoned

Urban Development (R-MD Codes)

The development standards (as outlined in Table 1 below) apply in

areas zoned Urban Development that are not subject to an approved

Local Development Plan, or subject to a Local Development Plan

approved after 25 May 2020.

Where a provision of the R-MD Codes is inconsistent with an approved

Local Development Plan, the provision of the Local Development Plan

prevails.

b. Modifying the Open Space portion of Table 1 so that the dimension

requirement for Outdoor Living Areas reads as follows:

“The OLA has a minimum 3m length and width dimension”

2. Publish a notice in a newspaper circulating in the district stating the Local

Planning Policy PLN 3.10 amendment has been adopted.

3. Advise DevelopmentWA of the above.



OF COUNCIL

Recommendation D66/10/20 - Final Adoption of Amendment No.113 to TPS No.4 -

Rezoning of Lot 3 Armadale Road & Lot 301 Anstey Road, Forrestdale to "Local Centre"

zone

MOVED Cr D M Shaw

That Council:

1. Pursuant to Part 5 of the Planning and Development Act 2005 adopt, without

modification, Amendment 113 to Town Planning Scheme No.4 to:

a) Amend the Scheme maps to rezone Lot 3 (799) Armadale Road and Lot 301

(12) Anstey Road, Forrestdale from “Urban Development” to “Local

Centre”; and

b) Amending Special Control Area Map No.3 by amending the boundary of

Development Area 51 to exclude Lot 3 Armadale Road and Lot 301 Anstey

Road, Forrestdale.

2. Authorise the Mayor and Chief Executive Officer to execute the Amendment

documents.

3. Forward the amendment documentation to the Western Australian Planning

Commission for its consideration and requests the Hon Minister for Planning

grant final approval to the amendment.

4. Endorse the comments made in this report regarding the submissions received on

this scheme amendment for inclusion in the Schedule of Submissions to be

forwarded to the Western Australian Planning Commission.

5. Advise the submitters and the applicant of its decision.

6. Authorise the Mayor and Chief Executive Officer to execute the modified

Amendment documents, should the Hon Minister for Planning grant final

approval to the Amendment subject to minor modifications.


Recommendation D67/10/20 - Final Adoption - Amendment No.109 to TPS No.4 - Omnibus

Amendment No.7

Cr Flynn declared a proximity interest in Recommendation D67/10/20 as her parents live in

the area subject of this omnibus amendment. Cr Flynn left the meeting at 7.05pm

MOVED Cr D M Shaw

That Council:

1. Pursuant to Part 5 Section 75 of the Planning and Development Act 2005, adopt

Amendment No.109 to Town Planning Scheme No.4 to:

a. Amend the Scheme Maps as follows:

i. rezoning of the following lots from “Residential” zone to “Parks and

Recreation” reserve:

Lot 2386 (Crown Reserve 31596) Dale Road, Armadale

Lot 4120 (Crown Reserve 44918) Woodcroft Place, Mount Richon


OF COUNCIL

Lot 19 (Water Corp Reserve 44837) Woodcroft Place, Mount Richon

Lot 4868 (Crown Reserve 34699) Ironcap Place, Armadale

Lot 206 (Crown Reserve) Ironcap Place, Armadale

Lot 2904 (Crown Reserve 34699) Tomah Road Armadale

Lot 4157 (Crown Reserve 45283) Albens Vale, Roleystone

Lot 4159 (Crown Reserve 45284) Rubida Rise, Roleystone

Lot 5038 (Crown Reserve 47423) Indica Court, Roleystone

Lot 830 (Crown Reserve 50583) Zavatteri Rise, Roleystone

Lot 8000 (Crown Reserve 50453) Moseri Road, Roleystone

Lot 802 (Crown Reserve 51796) Heath Road, Roleystone

Lot 2247 (Crown Reserve 28428) Adair Avenue, Mount Nasura

Lot 4999 (Crown Reserve 30253) Brookton Highway, Kelmscott

Lot 3860 (Crown Reserve 43146) Henrietta Avenue, Mount Nasura

Lot 3746 (Crown Reserve 41689) Kincraig Close, Camillo

Lot 3967 (Crown Reserve 41689) Kincraig Close, Camillo

Lot 255 (Crown Reserve) Kincraig Close, Camillo

Lot 255 (Crown Reserve) Clyde Place, Camillo

Lot 616 (Crown Reserve 52240) Edinburgh Road, Roleystone

Lot 457 (Crown Reserve 52071) Lomond Way, Seville Grove

Lot 101 (Crown Reserve 48854) Ticklie Road, Seville Grove

Lot 3918 (Crown Reserve 43304) Lisbon Way, Seville Grove

Lots 8002, 8005, 8006, 8007 (Crown Reserves 44185 and 50335) Ralphs

Street, Seville Grove

Lot 4927 (Crown Reserve 44185) Braemore Street, Seville Grove

Lot 11 Skua Grove, Seville Grove

Lot 122 (Crown Reserve 53367) Semple Road, Camillo

Lot 3442 (Crown Reserve 38817) Bishop Close, Seville Grove

Lot 212 (Crown Reserve 50580) Asplin Loop, Kelmscott

Lot 167 Amethyst Crescent, Mount Richon

Lot 66 (Crown Reserve) Wilcania Way, Armadale

Lot 300 (Crown Reserve) Ninth Road, Brookdale;

ii. rezoning of Lot 4163 (Crown Reserve 45366) Richon Heights, Mount

Richon, Lot 3876 (Crown Reserve 44602) Cooliabberra Drive, Mount

Richon and Lot 3877 (Crown Reserve 43139) Cooliabberra Drive,

Mount Richon from “Special Rural” to “Parks and Recreation”

reserve;

iii. rezoning of Lot 503 (Crown Reserve 27572) Thompson Road,

Roleystone, from “Rural Living 2” to “Parks and Recreation” reserve;

iv. rezoning of Lots 352 and 451 (Crown Reserves 11693 and 27131) Weld

Street and Robinson Street, Forrestdale from “Public Purpose” reserve

to “Parks and Recreation” reserve;

v. rezoning of Lots 500 and 501 (Crown Reserve 34077) Ranford Road,

Harrisdale from “Urban Development” zone to “Parks and

Recreation” reserve;


OF COUNCIL

vi. rezoning of a portion of Lot 308 Calliandra Place, Roleystone from

“Residential” zone to “Parks and Recreation” reserve;

vii. rezoning of a portion of Lot 3110 (Crown Reserve 32120) Rusellia Way,

Roleystone from “Parks and Recreation” reserve to “Residential” zone;

viii. rezoning of Lot 11 Godwit Retreat, Bedfordale from “Unzoned” to

“Rural Living 10” zone; and

ix. rezoning of portion of Lot 820 Old Coach Place, Roleystone from

“Unzoned” to “Residential” zone.

b. Insert new subclause under Clause 1.6 as follows:

“(m) To prioritise the protection of life and property from bushfire attack

where areas with an elevated bushfire risk are being planned for new

development having regard to the objectives of retaining native

vegetation and biodiversity.”

c. Amending the Land Use Permissibility’s for “Consulting Room” and

“Medical Centre” Use Classes to a “D” in “Mixed Business/Residential” and

“P” under “Strategic Regional Centre” under the Zoning Table.

d. Insert new Clause 4.14 as follows:

“4.14 - Design Review Panel

4.14.1 A Design Review Panel may be appointed by the City for the

purpose of considering, and advising on design elements of

planning applications and/or planning documents.

4.14.2 The operation of the Design Review Panel and the matters the

City will consult the Design Panel shall be described in a

Local Planning Policy in accordance with the Planning and

Development (Local Planning Scheme) Regulations 2015.

4.14.3 The City shall have due regard for the recommendation of the

Design Review Panel when dealing with applications and/or

planning documents.”

e. Insert new Clause 4.15 as follows:

“4.15 Zoning Designations on Normalised Areas

Where an area that has been normalised under the Metropolitan

Redevelopment Authority Act 2011 and includes an Urban Place or

Suburban Place Code designation, it shall be replaced as follows:

(a) Where a Structure Plan has been adopted, then the Residential

zone applies;

(b) Where a Structure Plan has not yet been adopted, then the Urban

Development zone applies.”

f. Modify subclause (b) under Section 4C.5.3 as follows:

“(b) provision of shade trees at a rate of one (1) tree per four (4) parking bays

planted at intervals of no greater than 10 metres along any line of car

parking bays. Where those bays are immediately adjacent to a building,

the City may permit the required trees in another location on site.”


OF COUNCIL

g. Modify Section 4D.4.3 as follows:

“(a) a minimum 2 metre wide landscape strip along all street boundaries;

(b) a minimum 3 metre wide landscape strip along all street boundaries

within the Forrestdale Business Park as defined within Local Planning

Policy 4.1; and

(c) provision of shade trees at a rate of one (1) tree per four (4) parking bays

planted at intervals of no greater than 10 metres along any line of car

parking bays. Where those bays are immediately adjacent to a building,

the City may permit the required trees in another location on site.”

h. Delete Additional Use 28 under Schedule 2 and amend the Scheme map

accordingly.

i. Insert a new Additional Use 49 into Schedule 2 as follows:

No. Description

of Land Additional Use

Conditions and Requirements

(See Note 1)

49 Lot 1 (1256)

Armadale

Road,

Armadale

(Haynes

Shopping

Centre).

The local government

may at its discretion,

permit the following

uses (D Uses)—

Bulky Goods

Showroom

49.1 It is intended that development of

the site will take the form of a

Bulky Goods Showroom, in

accordance with the Lot 6, 700 and

701 Eighth Road Development shall

be in accordance with the

requirements of the approved

Structure Plan for the site.

49.2 Bulky Goods Showroom shall only

be permitted by the local

government where it is satisfied

such use is compatible with

surrounding uses.

j. Modify the “Residential Buildings” Car Parking Requirements under

Schedule 7A to read as follows:

“1 space per occupant, plus 1 space for every staff member present at any one

time.”

2. Authorise the Mayor and Chief Executive Officer to execute the Amendment

documents.

3. Forward a copy of the amendment documentation to the Western Australian

Planning Commission for its consideration and requests the Hon Minister for

Planning and Transport grant final approval to the amendment.

4. Advise the submitters of its decision.

5. Authorise the Mayor and Chief Executive Officer to execute the modified

Amendment documents, should the Hon Minister for Planning grant final

approval to the Amendment subject to minor modifications.


Cr Flynn returned to the meeting at 7.06pm


OF COUNCIL

Recommendation D68/10/20 - Review of Naming of Roads, Parks, Places and Buildings and

Street Numbering policies and Building Delegations.

MOVED Cr D M Shaw

That Council:

1. Revoke the following delegations as detailed in the attachment to this report:

a. DS 15.0 – Approve or refuse to grant building permit;

b. DS 16.0 – Approve or refuse to grant demolition permit;

c. DS 17.0 – Conditions of building or demolition permit;

d. DS 18.0 – Duration of building permit of demolition permit;

e. DS 19.0 – Approve or refuse to grant, or modify occupancy permits and

building approval certificates;

f. DS 20.0 – Conditions of occupancy permit or building approval certificate

g. DS 21.0 – Approve or refuse to extend duration of occupancy permit or

building approval certificate;

h. DS 22.0 – Issue notices and building orders;

i. DS 23.0 – Revoke building orders;

j. DS 24.0 – Give effect to building order if non-compliance; and

k. DS 25.0 – Appointment of authorised persons – Building Act 2011.

2. Approves the following delegations to the Chief Executive Officer, as presented in

the attachment to this report, in accordance with section 127 of the Building Act

2011:

a. Building Act 2011 – Powers and Duties; and

b. Building Act 2011 – Designate Employees and Authorised Persons.

3. Adopts the following policies, inclusive of amendments and as presented in the

attachment to this report:

a. Naming of Roads, Parks, Places and Buildings; and

b. Street Numbering.

4. Grant authority to the Chief Executive Officer to make administrative changes to

numbering and formatting of all reviewed policies and delegations, as approved by

Council, upon completion of the full review. This authority does not extend to

amending the content.


Recommendation D69/10/20 - PIA State Conference - Perth - 12th and 13th November 2020

MOVED Cr D M Shaw

That Council:

1. Nominates Cr Nixon to attend the PIA State Conference to be held in Perth on 12th

November 2020 and nominates Cr Shaw to attend the PIA State Conference on

13th November 2020.



OF COUNCIL

Recommendation D70/10/20 - Reconsideration - SAT Review - Fencing Application - Lot

301 (No.60) Raeburn Road, Roleystone

MOVED Cr D M Shaw

That Council adopt the recommendations as contained within the Confidential Report.


10.2 CORPORATE SERVICES COMMITTEE MEETING

Report of the Corporate Services Committee held on 20 October 2020.

MOVED Cr J H Munn that the report be received.



Recommendation CS50/10/20 - Statement of Financial Activity - September 2020

MOVED Cr J H Munn

That Council:

(i) pursuant to Regulation 34 of the Local Government (Financial Management)

Regulations 1996 (Financial Activity Statement Report) accepts the Statement of

Financial Activity for the three (3) month period ended 30 September 2020; and

(ii) note that there is a reportable actual to budget material variance for the period.


Recommendation CS51/10/20 - List of Accounts Paid - September 2020

MOVED Cr J H Munn

That Council note the List of Accounts paid as presented in the attachment to this

report and summarised as follows:

Municipal Fund

Accounts paid totalling $11,839,617.58 on Batch 2544-2551, Cheques 033109-033121,

Direct Debits, PY01.06-PY01.07 and PY99-06

Credit Card

Accounts Paid totalling $2,759.37 for the period ended August 2020.



OF COUNCIL

Recommendation CS52/10/20 - 30 June 2020 Year End Financial Position

MOVED Cr S Peter that Part (c) of Recommendation CS52/10/20 be amended as follows:

Part (C)

(i) Establishes a project budget of $300,000 for the Harrisdale Library Development

project’s initial feasibility investigations.

(ii) Authorises the transfer of the $671,000 to the COVID-19 Response and Recovery

Reserve

OPPOSED Cr G Nixon, SECONDED Cr J H Munn

MOTION LOST (1-9)

MOVED Cr J H Munn

That Council:

1. NOTES the report of the year end position (subject to final audit) and the

resulting surplus of $1,112,823;

2. Pursuant to section 6.8 of the Local Government Act 1995, AMENDS* the

adopted 2020/21 Annual Budget as follows:

(a) Increase the net current position brought forward by $1,030,000 to

provision for:

• $23,000 for the South East Metro Community Safety program,

• ($53,000) Consultancy expended in FY20 for the Harrisdale Library, but

not yet loan funded, and

• $1.06M Technology One Software Licenses prepaid by loan funds, which

is required to be carried forward.

(b) Increase the net current position brought forward by $141,000 to fund the

following projects.

Adjustments Recommended to Surplus Position

Reference Reported to Council - 14 September 2020

T41/9/20 Champion Drive (111,100)

T41/9/20 Talus Drive (117,200)

T41/9/20 MRWA Black Spot Grant - Champion Drive 74,067

T41/9/20 MRWA Black Spot Grant - Talus Drive 78,133

CS42/9/20 CCTV Installation (65,000)

Funding required from Surplus 141,100

(293,300) 293,300

Change to Net Position 141,100


OF COUNCIL

(c) Establishes a project budget of $971,000 for the initial feasibility

investigations and design of the Harrisdale Library Development Project,

funded by the remaining surplus.

MOTION DECLARED CARRIED BY AN ABSOLUTE

MAJORITY RESOLUTION OF COUNCIL (10/0)

Recommendation CS53/10/20 - 2021 Calendar of Council and Committee Meetings / Audit

Committee Terms of Reference Amendment

MOVED Cr J H Munn

That Council:

1. Pursuant to Regulation 12(1) of the Local Government (Administration)

Regulations 1996, approves for local public notice purposes, the following Council

and Committee meeting dates, times and places for the period January 2021 to

December 2021 inclusive as amended.

MEETING DATES

MONTH Council

Technical

Services

Committee

Community

Services

Committee

Development

Services

Committee

Corporate

Services

Committee

2021

Jan 25/01/2021 18/01/2021 19/01/2021 18/01/2021 19/01/2021

Feb 8/02/2021

1/02/2021 2/02/2021 15/02/2021 16/02/2021 22/02/2021

Mar 8/03/2021

3/03/2021 2/03/2021 15/03/2021 16/03/2021

22/03/2021

Apr 19/04/2021 12/04/2021 13/04/2021

12/04/2021 13/04/2021 5:30pm 5:30pm 5:30pm

May 10/05/2021

3/05/2021 4/05/2021 17/05/2021 18/05/2021 24/05/2021

Jun 14/06/2021

9/06/2021 8/06/2021 21/06/2021 22/06/2021 28/06/2021

Jul 12/07/2021

5/07/2021 6/07/2021 19/07/2021 20/07/2021 26/07/2021

Aug 9/08/2021

2/08/2021 3/08/2021 16/08/2021 17/08/2021

23/08/2021

Sep 13/09/2021

6/09/2021 7/09/2021 20/09/2021 21/09/2021 28/09/2021

Oct 11/10/2021 4/10/2021 5/10/2021

4/10/2021 5/10/2021 *18/10/2021 5:30pm 5:30pm


OF COUNCIL

Nov 8/11/2021

1/11/2021 2/11/2021 15/11/2021 16/11/2021

22/11/2021

Dec 13/12/2021 6/12/2021 7/12/2021

6/12/2021 7/12/2021 5:30pm 5:30pm

*Denotes Special Council Meeting

MEETING TIMES AND PLACES

All Ordinary and Special Council meetings to be held in the Council Chambers,

Administration Centre, 7 Orchard Ave, Armadale, and commence at 7.00pm,

unless otherwise specified.

All Committee meetings to be held in the Administration Centre, 7 Orchard Ave,

Armadale, and commence at 7.00pm unless otherwise specified.

All Council and Committee meetings unless otherwise specifically resolved, are

open to the public.

Any variation to this 2021 calendar of meetings will, if practical be advised by

prior local public notice.

2. Amend the City Audit Committee Terms of Reference to include the following as

attached to this report:

“The committee is a formally appointed committee of council, responsible to that

body and does not have any power or duty from the Council. As the matters discussed

may be of a sensitive and confidential nature which, if disclosed could reasonably be

expected to impair the effectiveness of the audit process, Audit Committee meetings

are closed to the public.”


Recommendation CS54/10/20 - Leasing - Orchard House - WA Police.

MOVED Cr J H Munn

That Council adopt the recommendations as contained within the Confidential report.


Recommendation CS55/10/20 - Leasing - Orchard House - Konekt/APM

MOVED Cr J H Munn




OF COUNCIL

Recommendation CS56/10/20 - Leasing - Orchard House - Department of Child Protection

and Family Services

MOVED Cr J H Munn



10.3 CHIEF EXECUTIVE OFFICER’S REPORT

Report of the Chief Executive Officer.

MOVED Cr S Peter that the report be received.



Contract of Employment - Senior Employee

MOVED Cr R Butterfield

That the confidential report be considered under item 14 - “Matters Requiring

Confidential Consideration”.


Business Hours - 2020-2021 Christmas and New Year Period

MOVED Cr C A Campbell

That Council approve the attached Schedule-1 “City Business Hours December 2020 to

January 2021.


Australia Day - Neighbourhood Level Events

MOVED Cr J H Munn, SECONDED Cr S Peter

OPPOSED Cr D M Shaw

That Council:

1. Endorse a program of six free neighbourhood events held at locations across the City

with a maximum capacity of around 3,000 each. Three of these to be held on Saturday

23 January and three to be held on Sunday 24 January.

2. Develop a specific communications campaign to engender a connectedness amongst the

community to be involved in household events such as BBQs and other non-event

related activities on Australia Day.


OF COUNCIL

3. Partner with Heritage FM to deliver three hours of Australian songs performed live and

broadcast by local artists in the Heritage Studio on Australia Day

MOTION LOST (1-9)

MOVED Cr D M Shaw

That Council:

1. Develop a specific communications campaign to engender a connectedness

amongst the community to be involved in household events such as BBQs and

other non-event related activities on Australia Day.

2. Partner with Heritage FM to deliver three hours of Australian songs performed

live and broadcast by local artists in the Heritage Studio on Australia Day

MOTION not opposed, DECLARED CARRIED (10-0)

Recommendation CEO8/10/20 - Councillors Information Bulletin - Issue No 18/2020

MOVED Cr M S Northcott

That Council acknowledge receipt of Issue 18/2020 of the Information Bulletin


11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

Nil

12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR

BY DECISION

Nil

13 MATTERS FOR REFERRAL TO STANDING COMMITTEES –

WITHOUT DISCUSSION

1 Rate Increase (Cr Jeff Munn)

That the matter of the possibility of options for capping rate increases in 2021 to alleviate

hardship in another year of COVID-19 financial recovery be referred to the Corporate

Services Committee.


OF COUNCIL

14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION

Contract of Employment - Senior Employee

MOVED Cr Butterfield that the meeting be closed to members of the public as discussion of

this matter in an open meeting would on balance be contrary to the public interest because the

matter relates to an employee of Council. [Section 5.32(2)(a) of the Local Government Act

1995]

Motion Carried (10-0)

Mr Sanders, Mr Lyon, Mr Ketterer and Mr Kegie retired from the meeting.

Meeting declared closed at 7.48pm.

MOVED Cr D M Shaw

That Council adopt the recommendation as detailed in the Confidential Report.


MOVED Cr Butterfield that the meeting be opened to members of the public.

Motion Carried (10-0)

Meeting declared open at 7.50pm

15 CLOSURE

The Mayor, Cr Butterfield, declared the meeting closed at 7.50pm

MINUTES CONFIRMED THIS 9 NOVEMBER 2020

MAYOR

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