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WRA Executive Committee Meeting

Monday, December 19, 2016, 12 – 1 pm Yolo County Flood Control & Water Conservation District

34274 State Highway 16, Woodland

AGENDA

1. Call to Order 2. Approve Agenda and Adding Items to the Posted Agenda- In order to add an item to the agenda, it must fit into one

of the following categories: a) A majority determination that an emergency (as defined by the Brown Act) exists; or b) A 4/5ths determination that the need to take action that arose subsequent to the agenda being posted.

3. Public Comment - The public may address the Committee relating to matters within the WRA’s jurisdiction.

4. Administrative Items:

a) Welcome to new Executive Committee members b) Approve November 7, 2016 EC minutes, pages 3 – 5 c) Review financials FY2016-17: November 2016, pages 6 – 10 d) Draft 2017 WRA Newsletter, receive input from EC, file attached separately e) Approve payment of invoices*

5. Update on water legislation & regulatory issues – discussion item (Tim O’Halloran)

6. SGMA Planning & Implementation Update – discussion item (Tim O’Halloran, Elisa Sabatini)

7. Technical Committee (TC) & Westside IRWMP Update – discussion item (Elisa Sabatini, TC Chair)

8. WRA Board Meeting: a) January 9, 2017 –Discuss suggested agenda items, draft agenda pages 11 - 12

• 2017 WRA Newsletter, under consent items • SGMA Update Implementation Activities (Tim O.) • Presentation: 2016 Yolo Subsidence Network Monitoring, Jim Frame (not confirmed, Donna contact) • Presentation: Mercury 1995 Study Update, Dr. Slotton/UCD, (not confirmed, Elisa contact)

b) On-going Board Meeting Topic List (alphabetical):

• Agricultural conversion trend to permanent crops and land use impacts/economics • Annual Water Resources Conditions - Tim O’Halloran • Central Valley Flood Protection Plan - MWH/DWR (Janet Atkinson 916-803-4779) • Davis-Woodland Surface Water Supply Project Update, WDCWA • Delta Counties Coalition update • Delta updates, allow time to discuss at each meeting • Desalinization projects – Kurt will investigate potential speaker(s)

WATER RESOURCES ASSOCIATION OF YOLO COUNTY

P.O. Box 8624, Woodland, CA 95776 Phone: (530) 666-2733 Fax: (530) 666-4257

Website: www.yolowra.org Email: info@yolowra.org

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Executive Committee Agenda December 19, 2016 Page Two

• Drought Conditions Update • Effects of Fire on the Watershed – Kurt inquiry to Rich M. re: previous fire studies • Flood Update – pending TC discussions and recommendations on what/who to present • Woodland Flood Projects: LCCFS, Rail Relocation - Tim Busch, City of Woodland • Member agency concerns, such as West Sac and flood protection • Mercury issues and TMDL’s (subcommittee report) • North Bay Aqueduct Project - progress updates • RD 2035 Joint Intake project update • Speakers representing positions/interests seen as potential threats to our region • Update from lead partners on WRA funded projects (at end of FY) • Update on priority issues for the RWA, John Woodling • Update on underground well conditions • Water quality • Water rate studies - sharing results of • Water Re-use • Westside IRWMP process updates - ongoing • WRA Board Strategic Planning Session: dues increase? • Yolo IRWMP Foundational Actions update • Yolo IRWMP Foundational Actions Update by TC (tie-in to FY budget process)

9. Other Updates & Future Executive Committee Agenda Items

10. Next Executive Committee Meeting Date: January or February ___, 2017; YCFC&WCD Board Room 11. Adjourn

I declare under penalty of perjury that the foregoing agenda for the December 19, 2016 meeting of the Executive Committee for the Water Resources Association of Yolo County was posted by December 16, 2016 in the office located at 34274 State Highway 16, Woodland, CA and was available to the public during normal business hours.

* Payments: TO BE PAID and EFT PAID Expenses:

Payroll: (w/$1.75 direct deposit fee), PR ending 12/17, 12/31/16 - $1,462.90 AT&T Invoice: Nov: $78.45

Payroll Taxes – NOV. State- $183.12 Federal: - $ 1,169.52 EFT Paid 12/12 Bank of America MasterCard – Nov. $82.15 - Paid EFT on 12/12

IRA Contribution: NOV. - $245.28 - EFT Paid 12/12 Iris Software, Qrtrly website retainer, July-Sept 2016 - $120.00

Kaiser Health Plan: January - $1,102.92 – Pay EFT on 12/21 Projects FY15-16: 2016 Subsidence Monitoring, Frame Surveying - $3,217.28 YCFCWCD Postage, Copies, Tech/Internet fees : Nov: $ 233.89 Projects FY16-17: City of Winters, Cr6 Compliance Project - $16,127.00

Printer’s Ink – 2017 Water Calendar Printing - $1,943.09

MINUTES of Executive Committee (EC) Meeting Water Resources Association of Yolo County

November 7, 2016, 8:30 – 9:30 am

DRAFT

Present: Cecilia Aguiar-Curry, Kurt Balasek, Tim O’Halloran, Kristin Sicke and Donna Gentile. Elisa Sabatini via teleconference.

1. Call to Order: Meeting was called to order by Chair Cecilia Aguiar-Curry at 8:30 am. 2. Approve Agenda and Adding Items to the Posted Agenda: Approved as presented. 3. Public Comment: No public in attendance. 4. Administrative Items:

a) October 10, 2016 EC minutes were approved. b) Review financials FY2016-17: October 2016: Donna reported that after Jim Frame sends the final

subsidence project invoice that a bank transfer will be prepared to move a sum of money from the First Northern Bank account to the WRA’s LAIF account. She anticipates Jim’s invoice soon. Donna explained that she will be rectifying a software idiosyncrasy on the Budget vs Actual and Profit & Loss reports. A couple of old account items that have not been used recently are suddenly appearing under Other Expenses. It is probably something simple in the report printing feature. She pointed out the additional funding received for SGMA activities ($35,000), which is in addition to what was not expended in the Project Fund budget in FY2015-16. The total SGMA project funds available in FY2016-17 will be ~ $64,000. The two projects that do not have a budget amount associated with them (CCC-Wacky Wilderness and Davis-Wdld Water Conser Concept) are funds that were invoice after FY2015-16 ended and paid in the current fiscal year. The line item for the Yolo Subsidence Network Monitoring project will include the additional funding contributions from the 3 other project partners (Yolo County, YCFC&WCD, RD2035) once all the project expenses are received (~$47,000 additional). The WRA funded approximately half of the project from the FY2015-16 Project Fund Budget. The WRA will invoice the partners in November.

c) Approve payments of invoices: All invoices were approved for payment.

5. Update on Water Legislation & Regulatory Issues Cecilia reported that official election results are pending, but she is the anticipated victor for the State Assembly District 4 representative. Congratulations! Tim reported that David Guy will be reporting in more depth on legislative and regulatory issues at the November Board meeting. Tim reported to the TC last week on the State Water Resources Control Board (SWRCB)’s process underway that would reduce diversions/increase exports in the Delta. NCWA’s Bay Delta Taskforce is meeting this afternoon to discuss this process. According to David Guy, there is a long way to go on this process before it becomes reality, but we need to be watchful.

6. SGMA Planning & Implementation Tim reported that the Working Group met a few weeks ago and will meet again this Wednesday, 11/9, at the YCFWCD office. He presented the “decision-tree” concept document that should address the concerns expressed by the entities about the unknowns in the GSA formation process. David Purkey, Stockholm Environment Institute (SEI), will utilizing their WEAP model to develop a water balance as part of the SGMA data gathering process to assist with defining groundwater sustainability in Yolo County . A boiler plate JPA agreement has been circulated to the Working Group for further discussion. A fee and voting structure will also be discussed in upcoming Working Group meetings. Tim briefly discussed elements of both that will need to be discussed. David

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MINUTES of Executive Committee (EC) Meeting Water Resources Association of Yolo County

November 7, 2016, 8:30 – 9:30 am

DRAFT

Purkey and Kevin O’Brian, attorney, will both speak and participate in the Working Group meeting on 11/9 in their areas of expertise. As a discussion starting point, a fee structure of $400,000/year for two years will be presented (divided among the GSA participating entities). Cecilia recently found out that SACOG is receiving grant money for a sustainable groundwater planning process. She wanted to know if Tim was aware of their activities and whether they are collaborating with others in the area. She asked Tim to follow up on what SACOG is doing.

7. Technical Committee (TC) & Westside IRWMP Update: Elisa mentioned that the WRA Technical Committee is planning a special meeting to tour the WDCWA regional water treatment facility on a 3rd Thursday of the month in either December or January. The Westside IRWM has been focused on the Proposition 1 IRWM DAC Involvement funding application process. There is $37 million available for the entire Sacramento River Funding Area and only a single applicant can apply for the entire area. Applications will be accepted through January 2017. The Environmental Coalition for Water Justice (EJCW) is being considered as the applicant for our Funding Area.

8. WRA Board Meeting

a) November 14, 2016 - Discuss agenda items: The EC reviewed and finalized the November agenda: • SGMA Update Implementation Activities: (Tim O.) • Nominating Committee Recommendations for 2017 Board Officers & Appointments • Presentation/Update: DWR Lower Elkhorn (setback levee) project, DWR staff • Presentation/Update: 2017 CVF Protection Plan update, DWR staff

b) Board Meeting Topics - discussed for January 9, 2017: • Mercury 1995 Study Update, Dr. Slotton/UCD (Elisa coordinate speaker) • 2016 Yolo County Subsidence Network Monitoring Final Report - Jim Frame, Frame

Surveying & Mapping • SGMA Update Implementation Activities (Tim O.)

c) Board Meeting Topics – On-going list (alphabetical):

• Annual Water Resources Conditions – Tim O’Halloran • Central Valley Flood Protection Plan – MWH/DWR (Janet Atkinson 916-803-4779) • Davis-Woodland Surface Water Supply Project Update, WDCWA • Delta Counties Coalition update • Delta related planning updates, allow time to discuss at each meeting (Yolo County, NCWA) • Desalination projects – Kurt identified a speaker for a presentation • Drought Conditions Update • Effects of Fire on the Watershed – Kurt confirmed Rich Marovich for a 2016 presentation • Flood Update – pending TC discussions and recommendations on what/who to present • Lower Cache Creek Feasibility Study Update (Tim Busch/City of Woodland) • Member agency concerns, such as West Sac and flood protection • Mercury issues and TMDL’s • North Bay Aqueduct Project (SCWA) – progress updates • RD 2035 Joint Intake project update • RWA, John Woodling, Update on priority issues for the new year • Speakers representing positions/interests seen as potential threats to our region

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MINUTES of Executive Committee (EC) Meeting Water Resources Association of Yolo County

November 7, 2016, 8:30 – 9:30 am

DRAFT

• Underground well conditions update • Water quality • Water rate studies – sharing results • Water re-use projects • Westside IRWMP process updates - ongoing • WRA Board Strategic Planning Session: coordinate with a potential dues increase? • WRA funded projects, lead project partner update at end of FY (as appropriate) • Yolo IRWMP Foundational Actions update • Yolo IRWMP Foundational Actions Update by TC (tie-in to FY budget process)

9. Other Updates & Future Executive Committee Agenda Items – Nothing additional discussed

10. Next Executive Committee Meeting Date: December 19, 2016, 12-1 pm, Yolo County Flood

Control & Water Conservation Board Room.

11. Adjourned at 9:15 am. Respectfully submitted, Donna L. Gentile Board Secretary & Administrative Coordinator

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10:03 AM 12/16/16 Accrual Basis

Water Resources Association of Yolo County Balance Sheet

As of November 30, 2016

Page 1 of 1

Nov 30, 16

ASSETS

Current Assets

Checking/Savings

LAIF 168,113.36

First Northern - Savings 19,357.31

First Northern - Checking 2,476.82

Total Checking/Savings 189,947.49

Accounts Receivable

Accounts Receivable 52,378.92

Total Accounts Receivable 52,378.92

Total Current Assets 242,326.41

TOTAL ASSETS 242,326.41

LIABILITIES & EQUITY

Liabilities

Current Liabilities

Accounts Payable

Accounts Payable 3,415.73

Total Accounts Payable 3,415.73

Other Current Liabilities

SIMPLE IRA Liabilities 245.28

Payroll Liabilities 1,352.64

Total Other Current Liabilities 1,597.92

Total Current Liabilities 5,013.65

Total Liabilities 5,013.65

Equity

Opening Bal Equity 16,689.30

Revenue in Excess of Expenses (Retained Earnings) 97,830.31

Net Income 122,793.15

Total Equity 237,312.76

TOTAL LIABILITIES & EQUITY 242,326.41

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9:59 AM 12/16/16 Accrual Basis

Water Resources Association of Yolo County Budget vs. Actual

July through November 2016

Page 1 of 2

Jul - Nov 16 Budget % of Budget

Ordinary Income/Expense

Income

Member Dues - Administrative 73,887.00 73,887.00 100.0%

Member Dues - Associate 473.00 516.00 91.67%

Interest Income 417.03 650.00 64.16%

Calendar - Revenue (Donations) 2,550.00 3,200.00 79.69%

In-Kind Income (non-cash) 2,083.35 5,000.00 41.67%

YCFC Admin Support 571.19 1,900.00 30.06%

Total Income 79,981.57 85,153.00 93.93%

Gross Profit 79,981.57 85,153.00 93.93%

Expense

Salaries - Gross 22,485.65 53,150.00 42.31%

Payroll Taxes & Expenses 1,739.41 4,300.00 40.45%

Employer Paid Benefits 6,189.12 15,000.00 41.26%

Workers Comp Insurance 0.00 800.00 0.0%

General Liability Insurance 769.00 800.00 96.13%

Accounting Services 0.00 400.00 0.0%

Bank Charges, License Fees 55.00 200.00 27.5%

Books, Maps, Subscriptions 0.00 150.00 0.0%

Calendar - Water Awareness (Contest & Printing) 0.00 3,200.00 0.0%

Computer Equipment 0.00 875.00 0.0%

Conferences & Seminars 0.00 1,500.00 0.0%

Copies, Printing & Binding 212.90 1,500.00 14.19%

Internet Service 662.56 1,700.00 38.97%

Legal Consultation Fees 0.00 500.00 0.0%

Meeting Expenses 2,163.82 2,600.00 83.22%

Mileage 63.18 650.00 9.72%

Miscellaneous Expense 0.00 500.00 0.0%

Office Rent (non-cash) 2,083.35 5,000.00 41.67%

Office Supplies/Expenses 104.98 1,500.00 7.0%

Postage 82.69 850.00 9.73%

Telephone Utilities 398.24 900.00 44.25%

Contingency 0.00 600.00 0.0%

Total Expense 37,009.90 96,675.00 38.28%

Net Ordinary Income 42,971.67 -11,522.00

Other Income/Expense

Other Income

Project Fund

Assoc. Mbr Dues - Projects 627.00 684.00 91.67%

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9:59 AM 12/16/16 Accrual Basis

Water Resources Association of Yolo County Budget vs. Actual

July through November 2016

Page 2 of 2

Jul - Nov 16 Budget % of Budget

Member Dues - Projects 97,943.00 97,943.00 100.0%

Total Project Fund 98,570.00 98,627.00 99.94%

SpecProject-GWMonProg $ Income 89,000.00 89,000.00 100.0%

SGMA Implementation Income (Addt'l contributions) 35,000.00 35,000.00 100.0%

Subsidence Monitoring Income (Addt'l income) 37,378.92 37,378.92 100.0%

Total Other Income 259,948.92 260,005.92 99.98%

Other Expense

Project Fund Budget

City of Winters Cr6 Compliance 0.00 16,127.00 0.0%

Winters Storm Water Mgmt Plan 0.00 15,000.00 0.0%

CCC-Invasive Weed Mgt Huffs Crn 0.00 15,500.00 0.0%

PCC Salmon in Classroom/Bypass 0.00 5,000.00 0.0%

Pilot Prg Lrg Landscp Ir Audits (Davis, Woodland, West Sac) 0.00 12,000.00 0.0%

Westside IRWMP (WRA cost share) 20,000.00 20,000.00 100.0%

Yolo Bypass Integ Project-YBF 1,800.00 5,000.00 36.0%

YCRCD- CC Invas Weed Map&Prior 9,999.20 10,000.00 99.99%

YoloSubsidence Netwk Monitoring 33,104.17 37,378.92 88.56%

Total Project Fund Budget 64,903.37 136,005.92 47.72%

SpecProject-GWMonProg $ Expense 89,000.00 89,000.00 100.0%

SGMA Implementation Expense 0.00 35,000.00 0.0%

Total Other Expense 153,903.37 260,005.92 59.19%

Net Other Income 106,045.55 0.00 100.0%

Net Income 149,017.22 -11,522.00

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10:00 AM 12/16/16 Accrual Basis

Water Resources Association of Yolo County Profit & Loss

November 2016

Page 1 of 1

TOTAL

Ordinary Income/Expense

Income

Calendar - Revenue (Donations) 2,100.00

In-Kind Income (non-cash) 416.67

Total Income 2,516.67

Gross Profit 2,516.67

Expense

Salaries - Gross 4,088.30

Payroll Taxes & Expenses 316.26

Employer Paid Benefits 1,225.56

Bank Charges, License Fees 40.00

Internet Service 120.00

Mileage 34.56

Office Rent (non-cash) 416.67

Telephone Utilities 78.45

Total Expense 6,319.80

Net Ordinary Income -3,803.13

Other Income/Expense

Other Income

Subsidence Monitoring Income (Addt'l income) 37,378.92

Total Other Income 37,378.92

Other Expense

Project Fund Budget 3,217.28

Total Other Expense 3,217.28

Net Other Income 34,161.64

Net Income 30,358.51

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10:04 AM 12/16/16

Water Resources Association of Yolo County Transaction List by Date

November 2016

Page 1 of 1

Type Date Num Name Memo Account Split Amount

General Journal 11/01/2016 aje-265 In-Kind Income (non-cash) Office Rent (non-cash) -416.67

Transfer 11/03/2016 Funds Transfer First Northern - Savings First Northern - Checking -14,000.00

Liability Check 11/04/2016 EFT QuickBooks Payroll Service Created by Payroll Service on 11/03/2016 First Northern - Checking -SPLIT- -1,464.64

Paycheck 11/07/2016 DD1068 Donna L Gentile Direct Deposit First Northern - Checking -SPLIT- 0.00

Bill Pmt -Check 11/07/2016 2436 AT&T First Northern - Checking Accounts Payable -76.39

Bill Pmt -Check 11/07/2016 2437 Yolo County Flood Control & WCD_v First Northern - Checking Accounts Payable -145.39

Bill Pmt -Check 11/07/2016 2438 Yolo County Resource Conservation Distric First Northern - Checking Accounts Payable -9,999.20

Liability Check 11/08/2016 E-pay Employment Development Department 499-0728-0 QB Tracking # 393922237 First Northern - Checking -SPLIT- -183.11

Liability Check 11/08/2016 E-pay United States Treasury 68-0306647 QB Tracking # 393922517 First Northern - Checking -SPLIT- -1,169.50

Liability Check 11/08/2016 EFT Capital Bank and Trust Co. 73814903 First Northern - Checking -SPLIT- -245.28

Bill Pmt -Check 11/08/2016 EFT Business Card (Mastercard) First Northern - Checking Accounts Payable -57.37

Deposit 11/10/2016 Deposit First Northern - Savings -SPLIT- 1,300.00

Bill 11/11/2016 9233 Iris Software Accounts Payable Internet Service -120.00

Bill 11/14/2016 2552 Frame Surveying & Mapping Accounts Payable YoloSubsidence Netwk Monitoring -3,217.28

Liability Check 11/18/2016 QuickBooks Payroll Service Created by Payroll Service on 11/17/2016 First Northern - Checking -SPLIT- -1,464.64

Paycheck 11/21/2016 DD1069 Donna L Gentile Direct Deposit First Northern - Checking -SPLIT- 0.00

Transfer 11/21/2016 Funds Transfer First Northern - Savings First Northern - Checking -2,000.00

Invoice 11/21/2016 2016-30 Yolo County Flood Control & WCD Accounts Receivable Subsidence Monitoring Income (Addt'l income) 12,328.98

Invoice 11/21/2016 2016-31 County of Yolo Accounts Receivable Subsidence Monitoring Income (Addt'l income) 12,720.96

Invoice 11/21/2016 2016-32 Reclamation District # 2035 Accounts Receivable Subsidence Monitoring Income (Addt'l income) 12,328.98

Check 11/22/2016 EFT Kaiser Permanente First Northern - Checking -SPLIT- -1,102.92

Transfer 11/22/2016 Funds Transfer First Northern - Savings LAIF -65,000.00

Check 11/22/2016 Service Charge First Northern - Savings Bank Charges, License Fees -40.00

Deposit 11/23/2016 Deposit First Northern - Savings -SPLIT- 800.00

Bill 11/25/2016 8913547 AT&T Accounts Payable Telephone Utilities -78.45

Transfer 11/28/2016 First Northern - Savings First Northern - Checking -1,000.00

Check 11/30/2016 2439 Donna Gentile First Northern - Checking Mileage -34.56

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BOARD OF DIRECTORS’ MEETING

WATER RESOURCES ASSOCIATION OF YOLO COUNTY

DRAFT AGENDA Online agenda: www.yolowra.org/meetings.html

DATE/TIME: Monday, January 9, 2017, 3:00 to 5:00 p.m. LOCATION: Woodland Community Center, 2001 East St., Woodland, Meeting Rooms 2-3

3:00 1. CALL TO ORDER and INTRODUCTIONS 3:02 2. APPROVE AGENDA and ADDING ITEMS TO THE POSTED AGENDA- In order to add

an agenda item, it must fit into one of the following categories: a) A majority determination that an emergency (as defined by the Brown Act) exists; or b) A 4/5ths determination that the need to take action that arose subsequent to the agenda being posted.

3:03 3. PUBLIC FORUM –The Public may address the WRA relating to matters within the WRA’s jurisdiction. 3:10 4. CONSENT ITEMS

a. Approve minutes: November 14, 2016 Board meetings, pages 3- 7 b. Receive financial reports: November- December 2016, pages 8 - 13 c. Receive minutes of Executive Committee:, pages 14 - 19 d. Receive minutes of Technical Committee:, pages 20 - 26 e. Receive The Year in Review: 2016 WRA Annual Newsletter (included separately)

3:15 5. INFORMATIONAL ITEMS: a. Report from the WRA Chair

3:20 6. UPDATE ON WATER LEGISLATION & REGULATORY ISSUES a. Delta Update, Legislation and Regulatory Update, David Guy, Northern CA Water Association

3:35 7. WRA TECHNICAL COMMITTEE UPDATE, Elisa Sabatini, Committee Chair

a. Technical Committee (TC) Activities and Westside IRWMP Update

3:40 8. SUSTAINABLE GROUNDWATER MANAGEMENT ACT, Tim O’Halloran a. SGMA Implementation Activities – Tim O’Halloran, YCFC&WCD

4:00 9. PRESENTATION: 2016 YOLO COUNTY SUBSIDENCE NETWORK MONITORING

EVENT REPORT, Jim Frame, Frame Surveying & Mapping (not confirmed)

4:20 10. PRESENTATION: UPDATE TO 1995 MERCURY STUDY, Dr. Daryl Slotten, University of California Davis (not confirmed)

4:45 11. MEMBERS’ REPORTS & FUTURE AGENDA ITEMS: WRA Members are invited to briefly

report on important current issues and recommend topics for future WRA Board meetings.

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WRA Board Agenda January 9, 2017 Page 2 4:55 12. NEXT MEETING: Monday, March 20, 2017, 3-5 p.m., Woodland 5:00 13. ADJOURNMENT Consideration of items not on the posted agenda: items in the following categories: 1) majority determination that an emergency (as defined by the Brown Act) exists; or 2) a 4/5th determination that the need to take action arose subsequent to posting of the agenda. I declare under penalty of perjury that the foregoing agenda for the January 9, 2017 meeting of the Board of Directors for the Water Resources Association of Yolo County was posted by January 6, 2017 in the office located at 34274 State Highway 16, Woodland, CA and was available to the public during normal business hours.

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