after ipad from apple, it is ocims from ibs for corporate ... slide v4_en_220915_1700.pdf · after...

After iPad from Apple, it is OCIMS from IBS for Corporate Workstyle www.ocims.com.my


WHAT DO ALL ORGANIZATIONS

HAVE IN COMMON?


WHAT DOES HAVE TO OFFER

Online Application for Leave. Manage, review and approve leave even if the manager is away from

the office.

Statistics of staff on leave based on department or overall staff is displayed too.

Online Procurement, Claim and Sales Real Time display of Status of each verifying or approval process

HOD verification Account Manager’s

Verification approval

Online Customer Service Report

Increase Productivity & Reduce Operating Cost



Monitoring Staff Work with Ease & Flexibility

Complexity of MANUAL KPI as LEARNED from the so called Expert out there



Focus on income generated task.

Job Codes - differentiate the income and non income activities .

Unnecessary = Reduces Productivity = Increases

man-hours lost Operating Expenses.

Task oriented environment

80% of issues can be solved in OCIMS before there is a need for face to

face discussion or meeting reduce man hours.

KPI is automated

Performance is displayed, online, real-time




Summary of Task Timesheet


Did you know that 10 years from now maybe many of us will be working from home? In the United State this has been happening for more than 10 years ago. With OCIMS, you can save a lot of Cost and Time to update or deliver your task anywhere even from home.



Staff Produces Invoice all the time instead of being a “Wage Earner”.

Task Created = Work Invoice (upon Task Update and Completion).

This task is then attached to a Job Code which is revenue generated

Code.

Staff treats Job or Tasks assigned as Business

Measurement - quality of the Task, the Effectiveness of the Task,

deadline and/or objective or not by Reviewer/Approver

All Task is Business & Business Generates Income



Smart Device Compatible (Mac and Android)

Smart Notification Icon with Pop Up Message feature

Eliminate untraceable verbal instruction

Traceability – date, time , date assigned

Easy tracking – task and due date

Communicate Effective Even On The Go & Audit Trail



Communicate Effective Even On The Go & Audit Trail (Cont.)

Message feature - PROMPT response; allows urgent communication to

be vetted though.

Multi-tasking is finally made effective.

Discussion – anytime, anywhere.

Discussion can be shared and message will not be lost in the common

email inbox.



It defines task and organizes it effectively.

Staff achieves max. output by prioritization:

Urgency from Top, High, Medium, Low and priority based on Covey’s First Things First- Time Management Quadrant.

Cater for vertical teamwork required in a

company.

Each task will require the presence of a

reviewer who guides, review or verify the

result of the task.

Approver

Reviewer

Task

Implementer

Teamwork Redefined



Online Application for Leave.

Manage, review and approve leave even if the manager is away from the office.

Statistics of staff on leave based on department or overall staff is displayed too.

Online Procurement, Claim and Sales

Real Time display of Status of each verifying or approval process


HOD verification

Account verification

Manager’s approval

PAPERLESS = REDUCE COST



Designed with the USER in mind and for the

USER.

Simple Search Method – Seek, Plan and

Communicate

Rows & Column

Simplicity



Business Information at your fingertips.

Data is translated into Business Intelligence Graphs and Charts.

Fast decision and fast approval.

Office on the Go.

Macro or Micro ? OCIMS offer BOTH.

OCIMS for Top Management



MARKETING/PROJECT MODULE A02 – OCIMS for System Consultancy Services (Marketing/Project)

SYAZWAN : A02 – T0005 – Meeting with SCS

CALENDAR 25 October : SYAZWAN : A02 -

T0005 - Meeting with SCS

FACILITIES MODULE

Book : Projector

Purpose of booking: A02 - T0005 - Meeting with SCS

Booked by : SYAZWAN

CLAIM MODULE

STAFF MODULE

ATTENDANCE

SYAZWAN :

Time In : 13:30:45

Late in Reason : Meeting A02 - T0005 - Meeting with SCS (8:30-13:30)

KPI MODULE

No. Name Description Mileage (KM) *RM0.90/KM

Total (RM)

1 SYAZWAN 1. A02 - T0005 - Meeting with SCS 56 50.40

*A02 is Job Code

*T0005 is Task ID

Job Code Category : Project, Production, Maintenance,

Marketing, Development,

Administrative & General

TASK MODULE SYAZWAN : A02 - T0005 -

Meeting with SCS


As Easy as ‘ABC’

User Friendly : Easy to adapt and used

3 Clicks search method : Fast tracking method

Device Savvy : work on all smart device (Apple & Android)


PRODUCTIVITY TOOLS

-Monitoring & Tracking-

Man – Hours lost

Individual and Subordinates’ Task

Project and After Sales Services

Automated KPI


PRODUCTIVITY TOOLS

-Organize & Manage-

Organized and Prioritized work based on task level

Clustered Free – Paperless

Self Manage Attendance (Staff on the go)

Manage Workload

Manage Asset

Manage Facilities


INCREASE PRODUCTIVITY ; REDUCED OPERATION

COST

PAPERLESS

Online Application for Leave.

Online Procurement, Claim and Sales


ULTIMATE COST CUTTING TOOLS


• Profit & Loss

• Distribution of Manhour vs Contract Value

• Manpower Cost vs Contract Value

Company’s Performance

• Task Accomplishment

• Contributions of Work (man hours) – quantifiable into income generations.

• Attendance and Lost Hours

Staff Performance

PERFORMANCE MONITORING TOOLS


Fast Reference

All info and data is translated to Business Intelligence Graphs & Charts;

Quick decision and fast approval.

Device Savvy – Apple and Android compatible;

TOP MANAGEMENT’S MAGICAL ORB


COMMUNICATION PORTALS &

DOCUMENT ARCHIVE

Seamless Communication Portals

Accessible at any PC, smart device ;

anywhere, anytime.

Secured Corporate Documents Archive

Reduce Bulky document files and retrievable with simple click search method.


OCIMS SUMMARY

Is Green

Is Corporate ‘Facebook’

Is Heaven

Is Library

Reduces Office Politics

Reduces Arguments

Is Fast

Alerts

Prioritize

‘Maicro’ Manage

Is Accessible Everywhere

Is Accessible with Any Smart Devices


OCIMS SUMMARY

Summarizes

Is Searchable

Is the First App that has Auto KPI

Is Integrated Communication Portal

Has CCTV Integration

Automates

Is Paperless

Is Teamwork ‘Redefined’

Is Accountability

Is Profitability

Reduces Cost of Operation

Increase Productivity


OCIMS SUMMARY

Is Transparent

Is Easy to Use

Is Cheap

Is Freely Update

Is Dynamics

Is 3 Clicks Away to Get What We Want

Is Business Oriented

Is for Strategic, Tactical as well as Operational

Has Project Management Quality Tools

Track Finances

Track Profit & Loss

Is Real Time


OCIMS SUMMARY

Communicates On the Spot

Can be Implemented by Any Organization

Is the Answer to Total Effective Management

Is the Savior

Is the Helper

Is Easy to Configure

Is Self Learned

Is the Answer to Smart Devices Content for Corporate

Track Ideas

Shares

Manage Documents

Controls & Monitors


OCIMS SUMMARY

Empowers

Makes Leadership Effective

Makes Clear Direction for Staff to Follow

Reduces Ambiguity or Grey Area

Is Satisfaction

Records Efficiently and Effectively

Complements iPad, Phablet, Smart Phone

Don’t Text or email me, but OCIMS Me!

Is Beyond Talent Management

Is Beyond Human Resource Management

Is Beyond Accounting

Is What Every Employer & Employee Need to Solve Problems


OCIMS SUMMARY

Solve Disciplinary Problems Automatically

Automatically Recognize ‘Class C’ Staff

Automatically Recognize Leaders

Is Performance or KPI Oriented

Is the Only Application Exists in the World right now that has Unique Approach, Accessibility & Versatility

Serves you Day & Night 24x7x365

Differentiates Performer & Non Performer

Is Precision

Is BIG Picture

Is Details

Spots Incoming Mistakes in the Making


OCIMS SUMMARY

Lets People Come to Work to Really Work

Knows Everything about the Organization

Is Multitasking, Multi Accessibility

Is Straightforward

Is the Corporate Guide

Solve No.1 Problem of the World

- MISCOMMUNICATION

Is Pain at the Beginning (2 days) but Happiness is Everlasting

Removes Boundaries of Communication

Removes Boundaries of Meetings Room

Manages Facilities

Manages Work Improvement


OCIMS SUMMARY

Is Beyond KPI

Rides on Current & Future Technology

Is energy Savings

Gives Extra Dimension in Managing Company Effectively


OCIMS SCREENSHOT

OCIMS Main Page Staff Module - Attendance

Task Module Project Module


OCIMS SCREENSHOT

Staff Module - Movement KPI Module

Staff Module - Leave Procurement Module - PRF


OCIMS SCREENSHOT

Task Module – Task Update Automation Module

Task Module – Task Definition Calendar Module


OCIMS SCREENSHOT

Message Module Claim Module

Message Popup


OCIMS MOBILE SCREENSHOT

OCIMS APK OCIMS APK Calendar Module Staff Module Staff Module

Staff Module Staff Module Task Module Task Module Task Module


OCIMS MOBILE SCREENSHOT

Automation Module Claim Module Claim Module Procurement Module Procurement Module

Procurement Module Asset Module Sales Module Sales Module KPI Module


END

THANK YOU

Q&A