Advisory BoardMeeting

30 March 2012

Agenda: Welcome and introductions Actions from last meeting

Terms of Reference Membership

JISC eCollections Service Update JJA Budget Platform update Requirements Log New content New technologies Evaluating the platform Next steps / project plan AOB & date of next meeting

Actions from the last meeting

1. Terms of reference updated : http://www.jiscecollections.ac.uk/advisory-board/jjaadvisoryboard/

2. Membership – need to discuss this again3. Other action are agenda items

157 institutions supporting JISC eCollections New website: www.jiscecollections.ac.uk New email list: jiscecollections@jiscmail.ac.uk Twitter accounts: @jiscecoll @journalarchives Support materials:

http://www.jiscecollections.ac.uk/support/

Planned embedding activity Monthly newsletter like JUSP one Supporting digital and information literacy Focus groups on teaching tools to help

develop digital literacy Focus groups on usability Usage campaign

Budget and Sustainability

JISC eCollections Service BudgetService FeesDevelopment Funding Available

Members are invited to note and discuss the Service Budget and the Development Funds

Band HE FE

Band A £5,700 £500

Band B £5,150 £450Band C £4,590 £300Band D £4,040 £350Band E £3,300 £300Band F £2,770 £250Band G £2,570 £200Band H £960 £150Band I £910 £150Band J £860 £150

JISC eCollections Service Fees

Development Fund

We currently have £52,315 available for JISC Journal Archive developments

How should this be spent?

Platform update

Content update Functional updates Library discovery service update COUNTER statistics

Development Log

This log lists current suggested enhancements to the service that we have received from users

They have been looked at by the software developers to specify rough time and costs to get this done

We need to prioritise how important these are and add any additional features we require

Once the board has prioritised a more detailed specification of each development will be written and passed on to the developers

We would like the Advisory Board to assist in testing the developments

The log will be posted on the JISC eCollections website

Members are invited to discuss thedevelopment log and prioritise the developments in order of importance inaccordance with the ToR and the

budget available

New Content

JISC Collections is going to release an ITT for new content archives

What are we missing?

Hosting as a new direction?

Open Access?

New technologies

Mobile devices

API’s

Formats

Utopia

Members are invited to discuss new technologies that may enhance use of JJA

Evaluating progress & success

Y1: Need to gather data to inform strategy, evaluate progress and to be able to put together proof for sponsors etc

Suggestion to use: Toolkit for the Impact of Digitised Scholarly Resources - http://microsites.oii.ox.ac.uk/tidsr/

Methodology: Quantitative

Benchmarking usage of JJA against publishers platforms(bi-annual)

Benchmarking usage (annual) Web analytics / Log files / COUNTER

(Google / Mimas) (quarterly) Referrer links analysis (Bi-annual) Surveys by JISC Collections & Mimas

(annual)

Aug-11 Sep-11 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12

157

564

840938

999

888

1128

JR1a: Successful FT article requests from an archive by month and journal

(all institutions)

Series1

5514 total downloads

363 journals out of 610 (excluding OUP upgrade)

Journal Archive No. of downloads

Explorations in Entrepreneurial History Proquest Periodicals Archive Online 306British Journal of Criminology OUP Archive 158The International Journal of Children's Rights Brill Journal Archive 121History Workshop Journal OUP Archive 116Historical Materialism Brill Journal Archive 108Journal of Popular Culture Proquest Periodicals Archive Online 104

Minutes of the Proceedings (Institution of Civil Engineers) ICE Vritual Library 104

Current History (New York) Proquest Periodicals Archive Online 84Foreign Affairs; an American Quarterly Review Proquest Periodicals Archive Online 83Philological Quarterly Proquest Periodicals Archive Online 83

The Top 10JR1a: successful FT article requests from an archive by

month and journal (all institutions)

The Bottom 10JR1a: successful FT article requests from an archive by

month and journal (all institutions)Journal Archive no. of downloadsRegional Studies T&F Geography….. 1Reviews in Clinical Gerontology CUP Archive 1

Royal Institute of Chemistry Reviews RSC Archive 1Scandinavian Housing and Planning Research T&F Geography….. 1Semiconductor Science and Technology IOP Archive 1Smart Materials and Structures IOP Archive 1Social Politics: International Studies in Gender, State and Society OUP Archive 1Superconductor Science and Technology IOP Archive 1The Journal of Laryngology & Otology CUP Archive 1Zeitschrift Religions- und Geistesgeschichte Brill Journal Archive 1

209 journals have had 10 or less downloads

Jun-11 Jul-11 Sep-11 Nov-11 Dec-11 Feb-12 Apr-120

100

200

300

400

500

600

JR1a: no. of successful FT article requests by archive by month and journal (all institutions)

PAOOUPBrillICEIOPRSCCUPT&F

month

Dow

nloa

ds

2309

1390

1187

212

170

125

79

42

Download totals

Very satisfied11%

Somewhat satisfied33%

Undecided13%Dissatisfied

2%

Did not join42%

How satisfied are you with JJA?

55 HE responses received to this question on the JISC Collections Satisfaction survey

How satisfied are you with JJA?

54 FE responses received to this question on the JISC Collections Satisfaction survey

Very satisfied7%

Somewhat satisfied9%

Undecided30%

Dissatisfied2%

Did not join52%

How satisfied are you with JJA?

Methodology: Qualitative

Focus groups – understand use and how can help embed use (annual)

User testing – performance, accessibility (annual)

Feedback on lists / helpdesks / twitter (quarterly)

Evaluating progress & success

Members are invited to discuss the proposed methods for evaluating JISC Journal Archives.

Following feedback, JISC Collections will write the evaluation plan and put into action

Next Steps / Project Plan

Members are invited to now agree the focus for the next 6 months to which JISC Collections and Mimas will work

AOB & Date of Next Meeting