Presenter : Megha RanaApril 13, 2023

203, President Plaza, Near Thaltej Circle,S.G. Highway, Ahmedabad – 390054

Gujarat.

Phone: +91-9377723253

Email: megha.r@mindquad.netWebsite: http://www.mindquad.net

Developed for

Colleges

Institutes

Schools

Business Schools

Information Technology

Centre

Tuition Classes

AIMSThe Complete Solution

AIMS

Marketing Manageme

nt Fees Manageme

nt

Academic Manageme

nt

Student Manageme

nt

Library Manageme

nt

Modules

Marketing Module User Management

Fee Management Academic Management

Student Administration Library Management

System Management Email & SMS

Login screen

Home Screen

News, Circulars, Announcements, Notices can be published and viewed by all.

You can put your institution’s logo and

name here.

Main Menu

Marketing Management

Facility to import prospect list of students for telemarketing, emails or

SMS

Manage contacts and follow-up records

Plan and monitor activities of marketing plans marketing team as per -

(Day/Week/Month/Year)

Manage student walk-ins, phone inquiries and record detailed

communications of each counselor.

The system automatically tracks and alerts counselors on their daily

follow-ups with student inquiries.

Complete automation of student enrollment process like eligibility

check, documentation checklist, fee collection, prospectus issue, etc.

Marketing Management Process

Flow

Databases/Lists of prospective

students

Marketing Management

Common Data Pool

Forwarded to another branch

Import Marketing

Data

Inquiry Management

List

Pending Inquiry List (Prospects)

Re-activate closed Inquiry

Today’s Follow ups

Enrolled Students

Lists

System Shows

follow ups for the

particular day

System saves all the closed

inquiries which can be re-opened

any time

Marketing Management

Manage ActivitiesContact

Management

Contacts

Contact Types

Communication

Contact Follow Up

View / EditActivities

Plan Activities Follow Up Types

Follow Activities for future reference

AIMS saves all the

communication with each contact

AIMS has the section to save data about the

contacts for the marketing of the

Institute. For e.g. Editor of the news paper or an

Event Organizer

Every Management

activity can be edited and

followed here

If you need information about

any marketing activities in the

future you can see it here

Bulk SMS

Bulk Email

Student Enrollment – Process FlowPending

Inquiry of prospective

students

Enrollment Process

University Confirmation

An inquiry can be forwarded to

another Counselor

Check list for needed documents

Rejection Letter

Inquiry Closed

NO

Re-Active Closed Inquiry

Record follow-ups and AIMS automatically

reminds the counselor of follow-ups everyday

Students Lists

Fulfillment of checklist

Another Students List is generated for Fee collection

department

Registeration Done

Automated SMS/Email

System sends automated SMS/

Email to the student

System saves the data of the closed inquiry which you can re-open any time

System checks the inquiry through inserted criterias

Pending Inquiry List

Inquiry Form

Common Data Pool

Share the student’s inquiry within the institute’s other divisions through common data pool.

Fees Management

Define fee heads, fee structure, tax

structure and associate with various courses

Setup bank masters

Manage fee collection, Late Payment

Charges

Managing Cheque Returns, Printing

Receipts

Manage fee installments and postdated

Cheques

Fee Management Process Flow

Fees Management

Setting up Fees for Courses

Define Fee Heads

Define Tax Structure on

applicable Fee Heads

Define Fee Structure using

Fee HeadsBank Masters

Fee Collection process

Collect Fee

Individual Fee Charges on each

Students’ Account

Course Type, Semester

Manage Post Dated Cheques

Cash / Cheque / DDs, Bank Challans

Cheque Cleared

Print Reciept

NO

YES

System gives you reminder

for the PDC on its due date

System generates automated

receipt numbers

You can define any

number of fee heads

Student List for Fees

Fees Collection

You can always see the details about the cheque

Fee Receipt Generation

You will be able to print two receipts. One for office use and one for the student.

Academics ManagementProcess Flow

Enrolled Students’ List

Affiliations Masters

Define University

Define Drive / In-

take

Define durations, e.g. Semesters,

Year, Weeks, Days

Specialization

Subjects

Setup Batches

Room/Lab

Link Batches with Courses

Setup Course

Plan Sessions

Batch Related Reports

Chapters

Faculty Schedule

Link Additional Course (if any)

2

System gives you

chapter level management

2

Assignments

Exam

Assignment’s Marks

Exam’s Criteria

Fulfils Crietaria

List of Selected Students

for Exams

Schedule Exam

MarksClears the

Exam

Re-sittingNO

NO

Semester

YES

YES

System allows entry of students’

marks

System shows if the student has passed all the

subjects

Course Module List

Batch Allocation List

Student Administration Process Flow

Student Administration

Batch & Room Allocation

Auto- generated

internal Roll numbers

Manage Students’ Study

Breaks

Manage Students’

Study Resumptions after breaks

Manage Students Transfers

Enrolled Students List

AIMS can auto-

generate Roll

numbers for the enrolled

students

You can create rules

for the students

breaks and manage them

You can allocate

students to batches as well as classrooms

Library Issue List

You can have the library issue list which allows you to see issued books, magazines, CDs and other temporary issued items.

Library Return List

Library Return list will give you records of the returns due on particular date.

User ManagementProcess FlowUser

Management

Manage Employees

Assign / Monitor Employee Tasks

Designations Masters

Departments Masters

Employees Masters

Employment Types

Change Password

Tasks Related MIS

Designation List

Designation list is used to manage employees, providing roles and authorities in the system as per employee’s designation.

Department List

Fees Reports PDC Detail Report DD/Challan Detail Report Fee Status Report Student Ledger Report Student Fee Service Tax

Report

Marketing Reports Counselor Report

Registration Reports Students admission Report Student Re-Registration

Report Student Check-List Report Follow Up Details Report Students Course Details

General Reports Birth-Day Report Anniversary Report Holiday Report

Reports

Benefits Substantial Savings

Streamline operations and work process

Reduce manual effort, errors and duplication of work

Consolidated, Speedy & Accurate information

Increased Administrative and Operational efficiency

Competitive Advantage

Improved Student / Corporate Satisfaction

Data Security at Department levels

Better informed decision making for management

Thank youPresenter : Megha

Rana

203, President Plaza, Near Thaltej Circle,S.G. Highway, Ahmedabad – 390054

Gujarat.

Phone: +91-9377723253

Email: megha.r@mindquad.netWebsite: http://www.mindquad.net

April 13, 2023